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HomeMy WebLinkAboutItem 15 - Amendment to the Agreement for Parking Enforcement ServicesPolice Department https://www.santa-ana.org/pd Item # 15 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 1, 2021 TOPIC: Amendment to the Agreement for Parking Enforcement Services AGENDA TITLE: Approve an Amendment to the Agreement with LAZ Parking in the Amount of $705,544 for Providing Parking Enforcement Services for the Police Department (General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an amendment to the agreement with LAZ Karp Associates for parking enforcement services for the Police Department for the period of July 1, 2021 through June 30, 2022, in the amount of $705,554, including a 10% contingency ($64,141), subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION On June 19, 2018, the Council approved agreement A-2018-158 with Serco, Inc. to provide parking enforcement services for the Police Department. Effective May 2021, the parking enforcement services provided by Serco were sold to LAZ Karp Associates. LAZ performs the enforcement of street sweeping violations and enforcement of other designated sections of the Santa Ana Municipal Code and California Vehicle Code, as authorized by the Chief of Police. Under this agreement, LAZ provides Parking Ambassadors, a Parking Enforcement Supervisor, vehicles, fuel, uniforms, and other miscellaneous supplies. Before they are deployed, LAZ employees must complete training related to Police Department parking procedures, equipment, vehicle operations, and traffic control. In addition, LAZ employees receive training in basic customer service, including conflict resolution, handling difficult customers, and cultural diversity. The original term of the agreement covered the two-year period of July 1, 2018, through June 30, 2020. The first one year extension included an the amount of $705,553, including a 10% contingency ($64,141), to fund these services for the period of July 1, 2020, through June 30, 2021. The funding for this extension will remain the same as the previous amendment at $705,553, including a 10% contingency ($64,141) to fund these services for the period of July 1, 2021 through June 30, 2022. LAZ has been accommodating, professional and consistent in its provision of parking enforcement services, and staff recommends approval of this agreement amendment. Amendment to the Agreement for Parking Enforcement Services June 1, 2021 Page 2 ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funds in the amount of $705,554 will be expended as follows: Fiscal Year Accounting Unit- Accounting Unit, Account Amount Account # Description FY 2021-22 01114405 62300 Traffic Division — Contract Services $705,554 EXHIBIT(S) 1. Amendment to Agreement with LAZ Parking Submitted By: David Valentin, Police Chief Approved By: Kristine Ridge, City Manager THIRD AMENDMENT TO ENFORCEMENT SERVICES AGREEMENT WITH LAZ PARKING THIS THIRD AMENDMENT to the above -referenced agreement is entered into on June 1, 2021, by and between LAZ Karp Associates, LLC, a Connecticut limited liability company ("Consultant") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RFC 1TAL,q A. On June 19, 2018, the City entered into Agreement No. A-2018-158 ("Agreement") with SERCO, Inc., to provide parking control enforcement services for the City. B. The Agreement was subsequently amended on August 21, 2018 (A-2018-222) to amend selected terms and conditions to the Agreement. This was followed up by a Second Amendment to the Agreement dated August 18, 2020 to increase the overall compensation and clarify terms and conditions within the Agreement and the Scope of Work. SERCO and the City also exercised the first of three one (1) year options to extend the Agreement on June 10, 2020 (#A-2018-158-01) until June 30, 2021. The Agreement is current and in effect. C. On January 21, 2021, the City consented to a request from LAZ Karp Associates, LLC ("Consultant") to be assigned the duties and responsibilities related to the above referenced Agreement, as amended (A-2020-169-01). Effective January 21, 2021, Consultant became a party to this Agreement, as amended. D. The parties now wish to further amend the Agreement to increase the overall compensation reflective of Consumer Price Index ("CPI") increases. The parties will also exercise the second option to extend the Agreement, as previously allowed under the terms of the Agreement, as amended. The Parties therefore agree: 1. Section 2, Compensation, is amended to increase the overall compensation for additional services provided for the second extension to the Agreement, as detailed below. Additional compensation, reflected by CPI increases, in the amount of $705,553.53, including a 10% contingency ($64,141.23) for services to be provided at the sole discretion of the City, shall be added to the not -to -exceed amount for the Agreement. 2. Section 3, Term. The parties agree to extend the term of the Agreement for an additional one (1) year period from July 1, 2021 through June 30, 2022. A third and final one year option remains available for the parties to exercise. No other changes are contemplated to this section. 3. Except as modified by this Third Amendment, all terms and conditions of the Agreement, as amended, shall remain in full force and effect. Page 1 of 2 IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment to the Agreement on the date and year first written above. ATTEST DAISY GOMEL Clerk of the Council APPROVED AS TO FORM SON R. CAR ALHO, City Attorney By: TA ARA BOGOSIAN Senior Assistant City Attorney RECOMMENDED FOR APPROVAL David Valentin Chief of Police CITY OF SANTA ANA KRISTINE MIDGE City Manager LAZ KARP ASSPWIATES, LI.LC By: Title: / Page 2 of 2