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HomeMy WebLinkAboutItem 17 - On -Call Water Resources Plan Check ServicesPublic Works Agency https://www.santa-ana.org/pw Item # 17 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 1, 2021 TOPIC: On -Call Water Resources Plan Check Services AGENDA TITLE Approve an Agreement with Adams Streeter Civil Engineers, Inc. for Water Resources Plan Check Services in an Amount Not to Exceed $750,000 for up to Five Years (Non - General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with Adams Streeter Civil Engineers, Inc. to provide on -call water resources plan checking services for a three-year period beginning June 1, 2021 and expiring May 31, 2024, with provisions for one, two- year renewal period exercisable by the City Manager and City Attorney, in an annual amount of $150,000 and a total agreement amount not to exceed $750,000, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency Water Resources Division is responsible for reviewing, checking and regulating all proposed developments and capital improvement projects within the City limits as they pertain to the City's water and sewer infrastructure. This process ensures that development and improvements are done in accordance with applicable local, county and state requirements, and that any impacts to the infrastructure are mitigated through conditions of approval. The current demand for development plan review has exceeded the Division's capacity. The recommended action provides on -call plan checking services that can be utilized to increase responsiveness related to the review of private development plans, which allows staff to adhere to public project delivery schedules On February 25, 2021, the Public Works Agency released a Request for Proposals on the City's online bid and management publication system. Eight proposals were received and evaluated by a review committee based on criteria outlined in the RFP. A summary of the proposals received and their respective ranking is as follows: Agreement for On -Call Water Resources Plan Checking Services June 1, 2021 Page 2 Firm Location Rank Adams Streeter Irvine, CA 1 Cannon San Luis Obispo, CA 2 Wildan Anaheim, CA 3 Interwest Consulting Group Irvine, CA 4 Project Partners Laguna Hills, CA 5 Bureau Veritas Santa Ana, CA 6 M6 Consulting Westlake Village, CA 7 PDM Consulting Oceanside, CA 8 In accordance with the RFP, staff recommends awarding a contract to Adams Streeter Civil Engineers, Inc. The proposal demonstrated a high level of technical competency and experience performing similar services. The proposal contained a clear path toward achieving City goals and objectives as required by the RFP. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT Funds are budgeted and available for expenditure in the current fiscal year and will be budgeted in future fiscal years, including the renewal option, based on the needs of the Water Resources Division. The following is an estimate of expenditures by fiscal year: Fiscal Accounting Unit Fund Accounting Unit, Amount Year - Account # Description Account Description Contract (3-Year Term) Water Admin & 2020-21 06017645-62300 Water Fund Engineering, Contract $12,500 (June) Services -Professional Water Admin & 2021-22 06017645-62300 Water Fund Engineering, Contract $150,000 (July -June) Services -Professional Water Admin & 2022-23 06017645-62300 Water Fund Engineering, Contract $150,000 (July -June) Services -Professional Water Admin & 2023-24 06017645-62300 Water Fund Engineering, Contract $137,500 (July -May) Services -Professional Agreement for On -Call Water Resources Plan Checking Services June 1, 2021 Page 3 Fiscal Accounting Unit Fund Accounting Unit, Amount Year - Account # Description Account Description Optional Two -Year Extension Water Admin & 2023-24 06017645-62300 Water Fund Engineering, Contract $12,500 (June) Services -Professional Water Admin & 2024-25 06017645-62300 Water Fund Engineering, Contract $150,000 (July -June) Services -Professional Water Admin & 2025-26 06017645-62300 Water Fund Engineering, Contract $137,500 (July -May) Services -Professional Total: $750,000 EXHIBIT(S) 1. Agreement with Adams Streeter Civil Engineers, Inc. Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager EXHIBIT 1 AGREEMENT TO PROVIDE ON -CALL DEVELOPMENT PLAN CHECKING SERVICES FOR WATER RESOURCES DIVISION THIS AGREEMENT is made and entered into this 1 st day of June, 2021 by and between Adams Streeter Civil Engineers, Inc. ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RF.f TTAT,C A. On February 25, 2021, the City issued Request for Proposal No. 21-020, by which it sought a qualified contractor to provide on -call development plan checking services for the Water Resources Division of the City's Public Works Agency. B. Contractor submitted a responsive proposal that was selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in RFP 21-020. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an on -call basis, and at the City's sole discretion, Contractor shall perform the services described in the scope of work that was included in REP No. 21-020, which is attached as Exhibit A and incorporated in full, and as further described in Contractor's Proposal, which is attached as Exhibit B and incorporated in full. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Contractor under this Agreement. Contractor shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit C. The total annual sum to be expended under the term of this Agreement, including any extension periods, shall not exceed $150,000. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. Page 1 of 8 3. TERM This Agreement shall commence on the date first written above and terminate on May 31, 2024, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for one 2-year period upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. Page 2 of 8 7. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Contractor shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Contractor's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. Worker's Compensation Insurance. In accordance with the California Labor Code, Contractor, if Contractor has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Contractor agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Contractor is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. The following requirements apply to the insurance to be provided by Contractor pursuant to this section: (i) Contractor shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by contractor, without thirty (30) days prior written notice to the City. (iv) Contractor shall supply City with a fully executed additional insured endorsement. Page 3 of 8 f. If Contractor fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Contractor's right to be paid for its time and materials expended prior to notification of termination. Contractor waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 8. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor or its subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 10. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements Page 4 of 8 charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 11. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax 714- 647-6956 Page 5 of 8 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 To Contractor: Adams Streeter Civil Engineers, Inc. 16755 Von Karman Avenue, Suite 150 Irvine, CA 92606 Attn: Khoon Tan, P.E., Director of Municipal Services A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other contractors retained by City. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or Page 6 of 8 granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. Page 7 of 8 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or daivages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b, All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the panties hereto have executed this Agreement the date and year first above written. ATTEST: Daisy Gomez Clerk of the Council APPROVED AS TO FORM SONIA R. CARVAL,HO City Attorney By: 7vv. -f, lu1 M. Funk Sr. Assistant City Attorney RECOMMENDED FOR APPROVAL Nabil Saba, PE Executive Director Public Works Agency CITY OF SANTA ANA Kristine Ridge City Manager CONTRACTOR -A1-Mb6> Name: Nick Streeter Title: Vice President Page 8 of 8 CITY OF SANTA ANA EXHIBIT A RFP NO.: 21-020 ON -CALL WATER RESOURCES DEVELOPMENT PLAN CHECKING SERVICES A. Introduction The Water Resources Division of the Public Works Agency is committed to providing the highest quality drinking water systems and sewer collection and conveyance systems. It is also the Division's goal to provide the highest level of responsiveness, professionalism and customer service to the residents and businesses of Santa Ana. To pursue this mission, the Water Resources Division is issuing this Request for Proposal (RFP) for On -Call Water Resources Development Plan Checking Services to assist City staff in maintaining an efficient Water Resources Development Services program. Continuous and timely interaction with our residents and customers, efficient checking and processing of Developer requests is paramount to the success of the Public Works Agency vision. The work that will be performed by the selected Consultant(s) is essential to the City's ability to help provide an effective and efficient Water Resources Division Development services. R. Background The City of Santa Ana is located in the County of Orange in Southern California. The City encompasses 27.2 square miles and a population of 332,318 people. The Water Resources Division is a part of the City's Public Works Agency and oversees and maintains the daily operations of the public domestic water system and sanitary sewer system. The City of Santa Ana's water system is comprised of approximately 478 miles of water main, 45 MG of storage at 5 sites, 7 Metropolitan Water District connections, 21 groundwater wells, 7 pump stations, 4 pressure regulating stations and utilizes 2 pressure zones. The City's sanitary sewer system has approximately 9,000 manholes, 400 miles of sewer mains and 2 lift stations. The sewer system collects all sewage and transports it to the Orange County Sanitation District for treatment. The Water Resources Division administrative and engineering section is tasked with reviewing, checking and regulating all proposed developments within the City limits as it pertains to the City's water and sewer infrastructure. The Water Resources Division staff members review development applications to determine the impact of proposed developments on City domestic water and sanitary sewer infrastructure. Applications for subdivision, use permits, lot line adjustments, grading permits are reviewed and Conditions of Approval are prepared to mitigate development impacts. Water service application processing and plan checking assure that the development of public improvements is accomplished in accordance with applicable local, county and state requirements. Staff reviews improvement plans, subdivision maps, improvement agreements, legal descriptions, deeds and offers of dedication associated with a wide range of development projects. Staff coordinates with other City departments, agencies and utility companies as well as provides assistance to private developers and the general public as required throughout the development process. Page 1 of 7 CITY OF SANTA ANA RFP NO.: 21-020 ON -CALL WATER RESOURCES DEVELOPMENT PLAN CHECKING SERVICES c. Work Description The project consists of providing on -call consultant services in private development review and plan check for the Water Resources staff from up to three (3) professional civil engineering firms, essentially serving as an "extension" of staff for a three-year period for a not -to -exceed amount of $150,000 annually. The City will retain an option for a two-year renewal period. When requested from The City Water Resources Division, the consultant shall provide a scope of work, budget, and schedule for each task. The Consultant shall identify the work to be done, as well as, all task deliverables from the consultant. The Consultant shall not charge or invoice the City for its cost in developing scope proposals. The Consultant shall be expected to check plans in conformance with the following standards: The City of Santa Ana Water Resources Standard Plans https://www.santa-ana.orq/pw/water-and-sewer/water-services/water-construction-standards The City of Santa Ana Design Guidelines for Water and Sewer Facilities 2020 https://www.santa- ana.org/sites/default/files/pw/documents/Design%20Guidelines%2OComplete%2OFina1`/`2020 1124.pdf The City of Santa Ana Cross -Connection Control and Backflow Prevention Program https://www.santa-ana.org/pw/water-and-sewer/water-services/cross-connection-control-and- backflow-prevention-program The City of Santa Ana Sewer System Management Plan https://www.santa-ana.org/sites/default/files/pw/documents/SSMP-2020.pdf https://www.santa-ana.org/sites/default/files/pw/documents/Revised SSMP 9-1-2020- Appendices.pdf The City of Santa Ana 2017 Water Master Plan httas://www.santa-ana.ora/sites/default/files/Documents/2017WaterMasterPlan The City of Santa Ana 2016 Sewer Master Plan https://www.santa- ana.org/sites/default/files/Documents/SantaAna Sewer MasterPlan Report 011717.pdf The Standard Specifications for Public Works Construction (The "Greenbook") 2018 Edition �. Core Requirements and Deliverables (Time and material and/or fixed fee) Consultant shall provide the following deliverables in accordance with established procedures as dictated by the Project Manager or designee. Turnaround time shall not exceed 8 working days per assignment unless otherwise approved by the Project Manager or designee. The Consultant is expected to be knowledgeable in plan check engineering, especially as it relates to sewage systems, FOG control and public water systems. Page 2 of 7 CITY OF SANTA ANA RFP NO.: 21-020 ON -CALL WATER RESOURCES DEVELOPMENT PLAN CHECKING SERVICES Engineering Plan Check of Private Development Projects The Consultant(s) shall review private development improvement plans for technical correctness and conformance with general engineering principals, state law, the City Municipal Code and Standards, conditions of approval and approved subdivision maps. The Consultant(s) shall review dry utility improvement plans for technical correctness and conformance with general engineering principals, state law, the City Municipal Code and Standards, and any other conditions that are pertinent to the proposed project. The Consultant(s) shall review studies, reports, geotechnical reports and/or materials associated with development projects including, but not limited to improvement agreements, legal descriptions, deeds, offers of dedication and CEQA documents. The Consultant personnel assigned will review estimates, design drawings, maps and other related documents for compliance and conformance with the City of Santa Ana Water Resources Design Guidelines. The Consultant shall also perform field investigations as part of the review and attend meetings when requested by the City. The Consultant shall identify utility, environmental and/or regulatory constraints that may influence the design of the project. The Consultant shall be required to use the Water Resources Division's Field Data acquisition software, infraMAP, to assist them in plan review and coordinate with the City as necessary for all engineering checks. The City shall provide access and training for this software tool. Hours spent on each submittal shall be logged and submitted to the City with the return of each plan check for project and program tracking. The Consultant shall return all plans with corrections to the City. Written evaluations with engineering recommendations to ensure submissions conform to engineering design standards, policies and industry practices for all assigned work shall be provided with each submittal return. The Consultant shall also deliver monthly status reports of all assignments detailing each project, submittal number and correction status. This report shall also provide budgetary status of each project. E. Technical Abilities Proposer must demonstrate the following skills: Accomplished knowledge in the field of engineering plan check services. 2. Knowledge of the City's Municipal Code, Subdivision Map Act, state and local regulations as it pertains to developments Page 3 of 7 CITY OF SANTA ANA RFP NO.: 21-020 ON -CALL WATER RESOURCES DEVELOPMENT PLAN CHECKING SERVICES 3. If required, the Proposer shall also use any plan checking software that the City Water Resources Division implements such as Bluebeam or other software. F. Cooperative Work Environment It is required that successful proposer(s) be able to work together in a cooperative work environment with the program manager/contract administrator and staff, and other consultants as required. G. Ongoing Coordination/Status Meetings During the term of the contract, the Project Manager reserves the right to schedule periodic meetings (anticipated to be once per quarter). [i. Content The City retains control over all creative content, and is responsible for providing existing creative content to the Consultant. The City will work with the Consultant(s) to develop any new creative, including public service announcements, display ads, collateral materials, etc., as well as the technical and knowledge support required to execute any advertising activities. The City will be the sole authority in determining acceptability of Consultant(s) work product. I. Value Added Services Proposers are encouraged to list and describe any value added services that can be offered to the City as part of their proposal that will aid in the City's endeavors for this request for proposals. Page 4 of 7 po : � w i =* 0 ZL ;.1. .i rllONwillmZo TABLE OF CONTENTS I. COVER LETTER....................................................................................................................2 II. COMPANY OVERVIEW.........................................................................................................3 III. TEAM SUBCONSULTANT.....................................................................................................5 IV. FIRM AND TEAM EXPERIENCE...........................................................................................6 V. OVERALL APPROACH..........................................................................................................8 VI. SCOPE OF SERVICES..........................................................................................................9 VI 1. RELEVANT PLAN CHECKING EXPERIENCE AND REFERENCES..................................11 VIII. AGREEMENT STATEMENT................................................................................................14 IX. FEE PROPOSAL..................................................................................................................14 A. NON -COLLUSION AFFIDAVIT........................................................................................16 B. NON -LOBBYING CERTIFICATION.................................................................................17 C. NON-DISCRIMINATION CERTIFICATION.....................................................................18 16755 VON KARMAN AVENUE, SUITE 150, IRVINE, CA 92606 1 949,474.2330 1 ADAM5-STREETER,CC) M Page 1 I. COVER LETTER AS March 18, 2021 ADAMS STREETER City of Santa Ana Civil Ergirrers Public Works Agency 215 South Center Street Santa Ana, California 92703 Attn: Rodolfo Rosas, P.E. SUBJECT: Proposal to Provide On -Call Water Resources Development Plan Checking Services (Request for Proposal No. 21-020) Dear Mr. Rosas, Adams Streeter Civil Engineers appreciates the opportunity to submit our Proposal to the City of Santa Ana to provide "On -Call" Water Resources Development Plan Checking Services. In conformance with the Request for Proposal (RFP) requirements, a Technical Proposal and Fee Proposal is provided separately through the PlanetBids system for the City's consideration. We are committed to working seamlessly with your staff and have the expertise and resources necessary to assist the City in providing the necessary services in a timely, efficient and cost-effective manner. Adams Streeter is financially solvent and is not in any condition such as bankruptcy, pending litigation, planned office closures, impending merger, etc., that may impede our ability to complete the required RFP scope of work. This Proposal is also made without collusion with any other person, organization or party submitting a proposal and it is in all respects fair and in good faith without collusion or fraud. This Proposal shall remain valid for a period of not less than one hundred and twenty (120) calendar days from the date of submittal. The signer of this Proposal has the full authority to bind Adams - Streeter. The point of contact during the proposal evaluation period who will be authorized to make representations for the organization is as follows: Adams Streeter Civil Engineers, Inc. 16755 Von Karman Avenue, Suite 150 Irvine, California 92606 Attn: Khoon Tan, P.E., Director of Municipal Services Office: (949) 474-2330 x231, Cell: (949) 390-0984, Email: ktan adams-streeter.com Thank you for this opportunity to be of service to the City of Santa Ana. Please don't hesitate to contact Mr. Tan for any questions about any portion of this Proposal during the evaluation period. Sincerely, q L wv/4/�- e TA Randal L. Streeter President / Principal In -Charge 16755 VON KARMAN AVENUE, SUITE 150, IRVINE, CA 92606 1 949.474.2330 1 ADAMS-STREETER.COM Page 2 II. COMPANY OVERVIEW AREAS OF EXPERTISE CIVIL ENGINEERING & LAND SURVEYING SELECT AWARDS HomeAid Orange County & OC United — Recognition of Contribution to the OC United THRIVE Quad Development, 2019 Family Assistance Ministries & HomeAid Orange County — Recognition of Contribution to the Calle Canasta House, 2016 American Society of Civil Engineers, Orange County Branch — Land Development Project of the YearAward for Lambert Ranch, 2013 American Public Works Association, Southern California Chapter — 2016 Storm Water Quality Project of the Year for the Glassell Campus LID Retrofit & Parking Rehabilitation Project American Society of Civil Engineers, Orange County Branch — 2017 Outstanding Sustainable Engineering Project, 2017. American Society of Civil Engineers, Region 9 (CA) — 2010 Outstanding Community Improvement Project for the Irvine Ranch Outdoor Education Center Orange County Engineering Council — 2010 Engineering Project Achievement Award for the Irvine Ranch Outdoor Education Center ADAMS STREETER CIVIL ENGINEERS is a premier civil engineering and surveying firm that specializes in project delivery for local and regional public agencies, special districts and private developers. We are a client -centered, service -oriented small business dedicated to providing exceptional services through thoroughness, rapid turnaround, cost efficiency and quality work. FIRM BACKGROUND Adams Streeter is founded by Jan Adams and Randal Streeter in 1981, and is headquartered in Irvine, California. The firm is a small business enterprise with over 38 years of experience and specializes in private and public - realm design through innovative and cost- effective design solutions for dozens of public municipalities and private entities throughout California. The firm is currently staffed by twenty-three employees, comprising of fourteen civil engineers and technicians, six surveyors and mappers, and three administrative staff. EXPERIENCE Parks, Open Space & Trails Street Beautification, Improvement, Rehabilitation Public Facility Improvements and Renovations Office and Retail Facilities Single and Multi -Family Residential Developments Urban In-Fill/Mixed-Use Developments Affordable Housing Campus Housing Planning and Design Commercial and Industrial Site Development Retail Site Development Public and Commercial ADA Upgrades CAPABILITIES Streetscape and Parking Lots Parks & Open Space Low Impact Development, Stormwater Management and Water Quality Hydrology and Hydraulics Site Development, Planning and Due Diligence Site Grading & Earthwork Site ADA Evaluations Storm Drainage and Sanitary Sewer Domestic and Reclaimed Water Plan Check / Plan Review Boundary Surveys, Land Title Surveys, Topographic Survey, Construction Staking, As -built Surveys and Mapping Services 16755 VON KARMAN AVENUE, SUITE 150, IRVINE, CA 92606 1 949.474.2330 1 ADAMS-STREETER.COM Page 3 ASCE BUSINESS INFORMATION Company Legal Name: I Adams Streeter Civil Engineers, Inc. 16755 Von Karman Avenue, Suite 150 Irvine, CA 92606 Organizational Structure: I California "C" Corporation State Entity Number: C1014113 Certification Small Business Enterprise (Certification No. 59891) Years in Business: 40 Years Company Officers: Jan A. Adams (Chief Executive Officer), Randal L. Streeter (Secretary), Linda I. Adams (Chief Financial Officer) Adams Streeter Civil Engineers (ASCE) is a full -service civil engineering and land surveying firm that specializes in project delivery for local and regional public agencies, special districts and private developers, and have been providing civil engineering and surveying services in Southern California since 1981 to both our public and private sector clients. ASCE is a California "C" corporation that was incorporated in January 8, 1981 by Jan Adams and Randal Streeter and is a small business enterprise (SBE) based in Irvine, California. Over the last 40 years of business, the company has earned a reputation for thoroughness, rapid turnaround, cost efficiency and overall quality of work and is one of Orange County's premier firms for civil engineering and surveying services. ASCE takes pride in the fact that ninety percent of our business comes from repeat clientele due in part to our quality of work, competitive prices and our ability to meet deadlines. ASCE have extensive experience and a proven track record in providing Public Works related services encompassing the civil engineering, surveying and mapping fields to various cities, municipalities and districts including, but not limited to the following: City of Aliso Viejo City of Anaheim City of Buena Park City of Diamond Bar City of Fullerton City of Garden Grove City of Hermosa Beach City of Huntington Beach City of Irvine City of La Habra City of Laguna Niguel City of Lake Elsinore City of Loma Linda City of Mission Viejo City of Moreno Valley City of Newport Beach City of Orange Coast College Concordia University City of Perris City of Redlands City of Riverside City of San Clemente City of San Juan Capistrano City of Tustin City of Villa Park City of Yorba Linda CALTRANS County of Orange County of Riverside Chino Basin Desalter Authority Eastern Municipal Water District Irvine Ranch Water District Irvine Campus Housing Authority Jurupa Community Services Dist. Long Beach City College Orange County Water District Santa Margarita Water District Riverside County Flood Control District Trabuco Canyon Water District University of California, Bakersfield University of California, Irvine Vanguard University ASCE have also provided services on numerous development and facility improvement -based projects (residential, commercial, industrial) that involves extensive public/municipal support infrastructure improvements to private clients including, but not limited to the following: 16755 VON KARMAN AVENUE, SUITE 150, IRVINE, CA 92606 1 949,474.2330 1 AOAMS-STREETER,COM Page 4 Amgen Irvine Unified School Dist. Sukut Construction Armada, LLC John Laing Homes SunCal Companies Arnel Development Joseph Nicholas Homes Sunrise Communities Artisan Communities K. Hovnanian Companies Taylor Morrison Homes I Barratt American Kaufman & Broad The Garrett Group I Baywood Development Keystone Pacific The Irvine Company I Boeing Realty Corporation Koll Company The Olson Company I Brookfield Homes Lambert Ranch Valeo Companies CalAtlantic Homes Lennar Communities Warmington Homes California Pacific Homes Mastercraft Homes William Lyon Homes Centex Homes MBK Homes Catalina Freight Line Citation Homes Oak Tree Industries Schafer Logistics Cook Hill Properties 0 Hill Partners Travis Companies, Inc. D. R. Horton Homes Pacific Communities Urban Commons Fieldstone Development Pardee Construction Ferrado Griffin Communities Pulte Homes Shlemmer Algaze Assoc Habitat for Humanity Rancho Mission Viejo Co TD Architects, Inc. Irvine Apt. Communities Red Mountain Retail Group Trico Realty Irvine Community Dev. Richmond American Homes Ware Malcomb Architect California Building & Grand Valley Healthcare The Irvine Ranch Outdoor Education Maintenance Industries, Inc. Skilled Nursing Facility Center Coast to Coast Commercial, LLC Newport Partners, LLC Santa Margarita Ford ASCE brings over 40 years of experience working concurrently with public agencies and private entities and is very familiar with the development plan check process. ASCE is well qualified and capable to perform the required work and is confident in our ability to provide exceptional services to the City of Santa Ana in a timely and cost-effective manner. III. TEAM SUBCONSULTANT Gong Enterprises (GEI) sole business model since its founding in GoNGENTERPRISES, INC.I1989 is nrovidino nrofessional nlan check sP.rvlCP.s to municinal governments in the Southern California region with a motto for "thoroughness and attention to detail". For over 32 years, GEI has provided professional plan check services to numerous municipalities throughout Southern California, including for City of Moreno Valley, City of Brea, City of San Juan Capistrano, City of San Clemente, City of La Habra, City of Santa Ana, City of Mission Viejo, City of Orange and City of Irvine. Kenneth Gong, the firm's founder and president is directly involved in the "day-to-day" plan checking process and have reviewed a myriad of projects including residential tract developments, commercial developments, multi -use site developments, single infill lot redevelopments, and industrial site developments. GEI also has a high degree of expertise in the area of flood control and storm drainage for regional, master planned, and local drainage facilities. GEI's office is located at 7755 Center Avenue, Ste. 1100, Huntington Beach, CA 92647, and can be reached during normal business hours at (714) 372-4959. 16755 VON KARMAN AVENUE, SUITE 150. IRVINE, CA 92606 1 949,474.2330 1 ADAMS-STREETER.COM Page 5 IV. FIRM AND TEAM EXPERIENCE Key personnel are assigned based upon their experience, project management abilities, technical/design competency, and prior involvement with projects of similar scope and prior experience with the public and private sectors. A brief overview the key personnel that will be managing and performing the assigned plan checking tasks are as follows: PERSONNEL HIGHLIGHTS, EDUCATION• Khoon Tan, PE, QSD Seasoned project manager with broad knowledge and hands-on Director of Municipal experience in engineering design and construction with 33-years of Services and Senior industry experience. Project Manager Public -sector practice including 10-years of public agency experience in managing capital improvement projects and construction, including for sanitary sewer, domestic / reclaimed water, and storm drain infrastructure '. _. improvements, local / arterial streets and state highway improvements and rehabilitation, parks and open space development. • Private -sector practice includes 23-years of experience in the management, design and construction of public infrastructure improvements involving wet utilities, streets, pavement rehabilitation, parks, etc., and commercial, residential, and industrial site development. • Bachelor of Science in Civil Engineering, Oklahoma State University, Oklahoma; Registered Civil Engineer (CA RCE 60131); Qualified SWPPP Developer / Practitioner (No. 20862). Mo Abadi, PE Seasoned and highly experienced project manager with 37-years of Senior Project engineering design and construction experience. Manager Extensive technical expertise in infrastructure planning, subdivision and industrial site development encompassing site planning, grading, storm drainage, sewer and water facilities, roadway improvements, hydrology and hydraulics analysis, and water quality compliance. Experienced in implementing improvements involving complex wet and dry utility alignments, design and demand analysis, such as for the Boeing !. Company facilities in Huntington Beach, Seal Beach, Long Beach, Torrance, Monrovia and Santa Ana. • Bachelor of Science in Civil Engineering, University of California, Irvine, California; Registered Civil Engineer (CA RCE 42615). Felix Gonzalez, PE . Experienced project manager with 30-years of industry experience. Director of Commercial • Adapt in management and design of engineering projects for public and Engineering and Sr. private land development projects ranging from residential to recreational Project Manager facilities, and commercial property developments including for retail and fast-food chains to public utility agencies. • Extensive background in plan preparation and analysis of domestic water facilities and sanitary sewer improvements, street improvement and storm drain facilities along with rough and precise grading. Well versed with site accessibility requirements for public improvement f and commercial projects. ., Bachelor of Science in Civil Engineering, California State University of Long Beach with emphasis in Water Resources; Registered Civil Engineer (CA RCE 67660). 16755 VON KARMAN AVENUE, SUITE 150, IRVINE, CA 92606 1 949.474.2330 1 ADAMS-STREETER.COM Page 6 PERSONNEL•CERTIFICATIONS Kenneth Gong, PE • Experienced plan checker with 32-years of experience and a total of 37- President years of industry experience. • Public -sector practice including 9-years with OC Flood Control, OC Subdivision Division, and OC Lab. • Private -sector practice includes providing plan check services to various municipalities in Southern California with specific expertise in the review and analysis of drainage facilities. • Strong track record in consistent delivery of plan check reviews within time frame commitments. • Bachelor of Science in Civil Engineering, University of California, Irvine, California; Registered Civil Engineer (CA RCE 36494); General Contractor, B Classification. As a full -service engineering firm, ASCE have provided a wide array of professional engineering, mapping, survey, plan/map checking, and other services to various municipalities and private clients for the past 40 years. GEI have focused exclusively on providing professional plan checking services to various municipalities over the past 32 years, developing long-standing clients including for City of Moreno Valley (18 years), City of San Clemente (32 years), and City of San Juan Capistrano (30 years). Projects reviewed include residential tracts, commercial, multi -use, infill and industrial sites that typical includes rough grading, precise grading, street, storm drain, sewer and water, drainage reports, soils reports, structural calculations, subdivision tract maps and parcel maps. Tract and parcel maps are reviewed for the procedure of survey, completeness and accuracy of data notation, mathematical closure, dedication and easement provisions, and legal description in compliance with the Subdivision Map Act, the Land Surveyor's Act, the approved Tentative Map, the approved Conditions of Approval, and the current title report. Our expertise also includes the review of Flood Control and Storm Drain projects at the Regional, Master Planned, and Local Drainage levels inclusive of storm drain facilities (pipes, box culvert, channels, etc.), hydrology reports (i.e., existing / developed / interim conditions, detention basin and routing analysis, etc.), hydraulic calculations (i.e., pipe and catch basin sizing, street flooding analysis, etc.) and WQMP reports. ASCE's capabilities as a full -service engineering and surveying firm along with GEI exclusive plan checking background affords us the expertise and resource to provide the City with exceptional on -call plan check / plan review services. MaASCE have an excellent and long-standing relationship with Gong Enterprises (GEI) and have in the past provided professional plan check services on numerous development projects concurrently for the City of San Juan Capistrano. ASCE and GEI (as a team sub- tjpF under ASCE) are also currently providing on -call project engineering services at the Orange County Great Park for the City of Irvine (inclusive of plan checking services), and are separately assisting the City of Santa Ana Public Works Agency in providing on -call development plan checking services to the Water Resources Division. ASCE in conjunction with GEI, our team subconsultant not only affords us the background, knowledge and expertise to discern technical design and constructability related issues, but also a thorough understanding of the intricacies and potential challenges that can emerge during the plan review process. Both Mr. Tan and Mr. Gong's public service backgrounds also provides an understanding from both private and public sector perspective. As shown above, the team directly responsible for the work will comprise of highly qualified senior -level professionals that utilize a balanced and comprehensive approach to the plan checking process. Aside from technical plan review, progress monitoring/tracking and Quality Assurance and Quality Control (QA/AC), the team will also seek to identify, document and communicate any other potential issues that may affect the project to City staff for further coordination and collaboration as needed. Key staff 16755 VON KARMAN AVENUE, SUITE 150, IRVINE, CA 92606 1 949.474.2330 1 ADAMS-STREETER.COM Page 7 members will also attend meetings and/or participate in teleconferences to discuss and resolve plan related issues with City staff and the applicants, as necessary. An overall project team organization chart identifying communication/reporting relationships and key personnel that will perform the work, including each individual's time that is anticipated to be devoted to this project is provided as follows: AS ADAMS STREETER GoNc, ENTERPRISES, INC. Tan, PE, QSD/P * 25% 20% 20% 25% (*) Project Management, Oversight and City Liaison: All project engineering services provided under the leadership of ASCE will be managed by Mr. Tan, who is also the designated City liaison. Mr. Abadi, the designated technical and production manager, will also serve as the secondary liaison to the City for redundancy. ASCE and GEI have committed the specific personnel as indicated on the overall project team organization chart above to perform the City -assigned plan checking work. However, additional ASCE staff resource is available to the City and can be called upon to assist, if needed. In addition to the company's two founding engineering principals, ASCE is currently staffed with a total of nine civil engineers, four engineering technicians / CAD personnel and four administrative personnel, including for six survey personnel (or three 2-man survey crews) and a mapping professional that can be called upon as additional resource or for support. ASCE will respond to the City's needs with minimal notice, assign appropriate staff engineer(s) and/or technician(s) based on the nature of work involved, and manage/oversee all assigned task orders. V. OVERALL APPROACH ASCE utilizes experienced and qualified professional staff as opposed to junior -level staff to perform plan checking �? services. To ensure milestones and deadlines are adhered to, staff workloads and project specifics are monitored to meet the turnaround schedules. Assigned x: reviewers are also maintained for the course of the project. ` We would typically respond within one day or less to y discuss the specific requests and any required' accelerated turnaround schedule. To manage backlog that -•�� may occur due to unforeseen circumstances, lost work` hours will be made-up by allocating additional resources to the project. All incoming and outgoing plan check submittals to / from the City will be logged into a MS Excel spreadsheet for documentation purposes and to track dates, progress status, turnaround times, budgets, etc. The Water Resources Division's Field Data acquisition software, infraMAP that is 16755 VON KARMAN AVENUE, SUITE 150, IRVINE, CA 92606 1 949,474.2330 1 ADAM5-STREETER.CC) M Page 8 being used by the Division's field crews to update field information, will also be utilized by the team as part of the plan checking process to obtain available information on the City's existing sewer and water infrastructure including for scanned atlas drawings / as -built plans, sewer CCTV records, foreman cards, etc. All assigned ASCE and GEI staff are proficient in using the infraMAP software and will not require any additional training in utilizing this software tool for plan checking purposes. Deliverables will typically comprise of comprehensive plan redlines and comments letters that are provided in electronic format (PDF) utilizing the Bluebeam and MS Word software, and securely transmitted on- line utilizing LiquidFiles, which effectively eliminates the time associated with the handling and delivery of hardcopy media. Hours spent on each submittal will be logged and submitted to the City with the return of each plan check to facilitate project and program tracking by City staff. A spreadsheet with logged information of all plan check assignments and corresponding budgets will also be provided to the City each month. The typical turnaround time is eight (8) working days with a goal to complete each plan check within three (3) plan check cycles. VI. SCOPE OF SERVICES The scope of work anticipated for this endeavor would generally include the review of various private development plans (residential, commercial and industrial / other developments), and wet / dry utility improvement plans by other utility purveyors, as it pertains to the City's sewer and water facilities. Residential related development is anticipated to include small Accessory Dwelling Units (ADU's), apartment complexes, and residential subdivisions consisting of single-family, condominiums, town - homes and flats. Commercial developments may include business / retail facilities (shopping and strip malls, fueling stations, mini -marts, etc.), distribution hubs, medical and utility support buildings, and other facilities. Other non-profit public service and religious facilities such as churches, support offices, homeless shelters, affordable housing, food bank facilities, etc., are also anticipated. Typical plans anticipated for review of these development includes sewer and water (domestic, potential reclaimed and fire) plans, street improvement plans, storm drainage plans, dry utility improvement plans, site utility plans, grading plans (precise, rough, mass), and may require review of appurtenant documents such as Conditions of Approvals (COA), Tentative Tract / Parcel Maps (TTM / 16755 VON KARMAN AVENUE, SUITE 150, IRVINE, CA 92606 1 949,474.2330 1 ADAM5-STREETER,CC) M Page 9 TPM), easements documents, plats, plumbing, fire, dry utility plans and other documents as provided in the RFP Appendix (Attachment 1, Page 3 of ). As it pertains to the City's sewer and water facilities, addressing specific concerns of the Water Resources Division will be imperative. The review of sanitary sewer systems would generally include mainline and lateral design, materials, fittings, manholes, clean -outs, gas venting, backflow preventers, and other related appurtenances. The review of water improvements may involve domestic, reclaimed (limited per City infrastructure) and fire water design, materials, fittings, hydrants, air blow -offs / air and vacuum release valves, gate / butterfly valves, backflow preventers / detector checks, domestic and irrigation meters, and other related appurtenances. Typical item requirements to address general and specific Water Resources Division's concerns may include, but not limited to the following: Conformance with the latest revision of the City's Design Guidelines and Standard Drawings for Water and Sewer Facilities dated November 2020, including typical requirements such as for the inclusion of the latest standard water and sewer notes, utilizing standard construction notes/format, identification of applicant and engineer of record, legal description listing, drafting standards, etc. Specific department provisions may include items ranging from a signature block placement for the Water Resources Manager on the plans to specific provisions for lateral service connections to mainline depending on pipe size and material (hot taps, tee -cuts, etc.) 2. Identification of all existing public/private water and sewer mainlines and service laterals, lateral centerline stationing, pipe size and material, meter size, location of sewer manholes and cleanouts, fire hydrants, backflow devices and easements on plan; identification of all proposed service lateral locations including centerline stationing, pipe size, material and slopes. 3. Verification of proposed meter and lateral sizing (demand calculations), development contribution to sewer mainline, adequate line pressures for domestic water and fire service (pressure information on meters, hydrants, valves, etc., via the Automated Meter Infrastructure deployment or AMI when implemented by City), minimum horizontal and vertical pipe separations, minimum pipe cover, allowable pipe material specification, backflow protection for fire lines, potential dry/wet utility conflicts, sewer backflow and water pressure regulator valves, abandonments of existing unused services at the mainline, OCFA fire sprinkler requirements, manhole and cleanout placements, meter vault placements and clearances, facility placements within public/private property and easements, approved backflow devices, trenching and repairs, and other appurtenances. 4. Specific water provisions such as allowance for 1" to 2" water service hot -taps to concrete (ACP) or steel mainlines with mandated joint -to -joint replacement of ACP pipe section with PVC pipe and "tee" fitting for larger water services; acceptable pipe material (PVC C900 DR-14); use of mechanical and flange joints as opposed to push -on connections; separate water (and sewer services) for commercial developments such as for services to individual units within a mini - mall (but case -by -case determination for high rise developments) with allowance for manifolds for 3" or larger service (per COA); no splicing of copper services; no deviation of sewer to water pipe separation (minimum 10' horizontal and 1' vertical between mainlines, and minimum 5' horizontal and V vertical between laterals) unless the deviation is cleared by Division of Drinking Water (DDW); abandonment of unused services to the corporation stop (per Std. Plan); and use of combined water and fire service meters limited to a 1" combination meter only. 5. Specific sewer provision such as the use of transition couplers (Mission Clay) and stainless - steel bands for PVC lateral wye-connection to VCP sewer lines; acceptable pipe materials for sewer pipes (VCP or PVC SDR 26); minimum sewer (and water) separation from other utilities of 5' with separation of 2' to 3' acceptable for short segments only; sewer by-pass plans required for new 10" or 12" pipe connections; manhole use for 8" or larger laterals; construction potholing and CCTV required to locate utilities; and abandonment of unused services to mainline wye. 16755 VON KARMAN AVENUE, SUITE 150, IRVINE, CA 92606 1 949,474.2330 1 ADAM5-STREETER,COM Page 10 VII. RELEVANT PLAN CHECKING EXPERIENCE AND REFERENCES Client: Address: Name Title: Phone Email: Project Sampling City of Santa Ana AS GEI 220 S. Daisy Avenue, M-85, Santa Ana, CA 92703 (City Corporation Yard) Mr. Brian Ige I Associate Engineer (714) 647-3385 1 bige@santa-ana.org Amazon Delivery Station Project, Santa Ana Medical Office Building, Main Place Mall Redevelopment, North Harbor Village Affordable Housing 2. IClient: Address: Name I Title: Phone I Email: Project Sampling: City of Irvine GEI 1 Civil Center Plaza, Irvine, CA 92606 Mr. Steve Torelli I Manager, Administration and Operations (949) 724-6381 1 STorelli@cityofirvine.org OC Great Park Western Sector Area Concept Design, Serrano Creek Channel Improvements, Administration Building Schematic Design Package 3. Client: City of Moreno Valley GEI Address: 14177 Frederick Street, Moreno Valley, CA 92553 Name Title: Mr. Michael Lloyd, PE I Engineering Division Manager, Assistant City Engineer Phone E-mail: (951) 413-3146 1 MichaelL@moval.org Project Sampling: Moreno Valley Distribution Center: Precise Grading, Drainage, Parking Lot, Sewer, Water Improvements. Project Completed and Facility Operational. Moreno Valley Centerpointe: Precise Grading, Drainage, Detention Basin, Parking Lot, Sewer and Water Improvements. Project Completed and Facility Operational. City of San Clemente GEI 4. Client: Address: 910 Calle Negocio, Suite 300, San Clemente, CA 92673 Name Title: Mr. Tom Bonigut, PE I City Engineer Phone Email: (949) 361-6187 1 BonigutT@San-Clemente.org Project Sampling: Ralph's Grocery Store: Precise grading and associated utilities. City approved/permitted plans and store is operation. Marblehead Planned Community: Rough grading, street, sewer, water, water quality and drainage. City approved/permitted plans, development of community is close to completion. 5. IClient: City of San Juan Capistrano GEI Address: 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 Name I Title: Joe Parco, PE I City Engineer Phone I Email: (949) 443-6353 1 Jparco@sanjuancapistrano.org Project Sampling: Pacifica San Juan Planned Community: Rough Grading, Precise Grading, Retaining Walls, Street, Sewer, Water, Water Quality and Drainage Improvements. All Infrastructure Completed, Developer Proceeding w/ Sales and Construction of SFR's. 24-Hr Fitness: — Rough Grading, Precise Grading, Storm Drain, Sewer, and Water Improvements. Project Completed and Operational. 6. 1Client: City of Brea Uhl Address: One Civic Center Circle, Brea, CA 92821 Name Title: Ms. Hsing Chao Associate Engineer Phone Email: (714) 990-7606 HsingC@ci.brea.us Project Sampling: Hines Development Expansion (40 Acre Multi -Phase In -Fill Project by Brea Mall): Offsite Street, Storm Drain, Signing and Striping Improvements. 16755 VON KARMAN AVENUE, SUITE 150, IRVINE, CA 92606 1 949.474.2330 1 ADAMS-STREETER.COM Page 11 CITY OF SANTA ANA RFP iVO.; 21-020 ON -CALL WATER RESOURCES DEVELOPMENT PLAID CHECKING SERVICES APPENDIX ATTACHMENT 3: PROPOSER'S REFERENCES List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your frm's qualifications. Reference Customer Name: City of Santa Ana Address: 220 S. Daisy Avenue, M-85 Santa Ana, CA 92703 Contract Arnount: $50,000 Contact Individual: Brian Phone Number: (714) 647-3385 Facsimile Number: - Year: 2020 to present Description of supplies, equipment, or services provided: Plan checking services. - —:— — •!- - — — - Reference Customer Name:_ City of Irvine _T Address: 1 Civil Center Plaza Irvine, CA 92606 Contract Amount: $300,000 (NITE anrivall Contact Individual: Steve Torelli Phone Number (949) 724-6381 Facsimile Number: - Year: 2019 to present Description of supplies, equipment, or services provided: Protect engineering services at the Orange County Great Park inclusive of plan checking services. Reference Customer Name:. _ City of Moreno Valley - Address: 14177 Frederick Street Moreno Vallev. CA 92553 Contract Amount: $100,000 (NTE annually)._ Description of supplies, equlpment, or services provided: Plan checking services. Contact Individual: Michael Llo)rd, PE Phone Number: _ _(951) 413-3146 Facsimile Number: Brian Ige Year: 2003 to present 16755 VON KARMAN AVENUE, SUITE 150, IRVINE, CA 92606 1 949,474.2330 1 ADAM5-STREETER,COM Page 12 CITY OF SANTA ANA RFP NO.. 21-020 ❑N-CALL WATER RESOURCES DEVELOPMENT PLAN CHECKING SERVICES Reference Customer Name: City of San Clemente Contact Individual. Tom Boni ut. PE Address: 910 CaIle Negocic, Suite 300 Phone Number: (949) 361-6187 San Clemente, CA 92673 Facsimile Number: - Contract Amount: No stipulated limit Year. 1989 to present Description of supplies, equipment, or services provided. Plan checking_ services. Reference Customer Name: City of San Juan Capistrano Address: 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Contract Amount: No stipulated limit Description of supplies, equipment, or services provided: Plan checking services. Reference Customer Name: City of Brea Address: One Civic Center Circle Brea. CA 92821 Contract Amount. $50,000 (NTE annually) Descria;ior of supplies, equipment. or services provided Plan checking services. Contact Individual. Joe Parco. PE Phone Number: (949) 443-6353 Facsimile Number: - Year: 1991 to present Contact Individual Hsing Chao Phone Number: (714) 990-7606 Facsimile Number: - Year 2017 to 2018 THIS FORM MUST BE COMPLETED ANO INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. 16755 VON KARMAN AVENUE, SUITE 150, IRVINE, CA 92606 1 949,474.2330 1 ADAM5-STREETER,COM Page 13 VIII. AGREEMENT STATEMENT ASCE concurs with the provisions as contained in the Standard Agreement provided in Attachment 4 of the RFP Appendix. IX. FEE PROPOSAL The fee proposal is electronically submitted concurrently with this technical proposal but as a separate PDF document to the PlanetBids system, in compliance with RFP requirements. The fee proposal includes ASCE's Standard Hourly Fee Schedule with positions and fees, and the completed Project Fee Schedule as provided by Attachment 2 of the RFP Appendix. The team acknowledge that price adjustments and final contract pricing may be negotiated by the City based on available funding. 16755 VON KARMAN AVENUE, SUITE 150, IRVINE, CA 92606 1 949.474.2330 1 ADAMS-STREETER.COM Page 14 APPENDIX • NON -COLLUSION AFFIDAVIT • NON -LOBBYING CERTIFICATION NON-DISCRIMINATION CERTIFICATION 16755 VON KARMAN AVENUE, SUITE 150, IRVINE, CA 92606 1 949.474.2330 1 ADAMS-STREETER.coM Page 15 CITY OF SANTA ANA RFP NO,- 21-020 ON -CALL WATER RESOURCES DEVELOPMENT PLAN CHECKING SERVICES NON -COLLUSION AFFIDAVIT (Title 23 United Slates Code Sect -ion 112 and Public Contract Code Section 7106) In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person. partnership, company, association, organization, orcorporaticn; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspirer, connived, or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price cf the BIDDER or any other BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note: The above Nan -collusion Affidavit is part of the Proposal. BIDDERS are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed State of California County of o LAks]&Z5- Subscribed and sworn to (or affirmed) before me on this / :]L day of 20�, by ,mils } t rPLt Mkt � proved to me an the basis of satisfactory evidence to be the person(s) wbo appeared before me T, UNDEMEYER Notary Pudic - California Orange County i Lgmmizion A 2250620 My Comm. Expires Jul 21, 7022 Not ry Pub' Signature Notary Public Seal 16755 VON KARMAN AVENUE, SUITE 150, IRVINE, CA 92606 1 949,474.2330 1 ADAMS-STREETER,CC) M Page 16 CITY OF SANTA ANA RFP NO.: 21-020 ON -CALL WATER RESOURCES DEVELOPMENT PLAN CHECKING SERVICES NON -LOBBYING CERTIFICATION The prospective participant certifies, by signing and submitting this hid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or enployee of any Federal agency, a Member of Congress. an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation_ renewal. amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) if any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails tc file the required certification shall be subject to a civil penalty of not less than S10,0O0 and not more than $100,000 far each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Signed: Title: President Randal L. Streeter Firm: Adams Streeter Civil Engineers, Inc. Date: March $th 2021 16755 VON KARMAN AVENUE, SUITE 150, IRVINE, CA 92606 1 949,474.2330 1 ADAM5-STREETER,CC) M Page 17 CITY OF SANTA ANA RFP NC)-- 21-020 ON -CALL WATER RESOURCES DEVELOPMENT PLAN CHECKING SERVICES NON-DISCRIMINATION CERTIFICATION The undersigned consultant or corporate officer, during the performance of this contract. certifies as follows: 1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, Upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3, The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section. and shall post copies of the notice in conspicuous places available to employees and applicants for employment, 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965. and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations. and orders. 6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 16755 VON KARMAN AVENUE, SUITE 150, IRVINE, CA 92606 1 949,474.2330 1 ADAMS-STREETER.CC) m Page 18 CITY OF SANTA ANA RFP NO.: 21-020 ON -CALL WATER RESOURCES DEVELOPMENT PLAN CHECKING SERVICES 7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regUlations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subconsuftant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimina#ion shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed- Title: President Randal L. Streeter Firm: Adams Streeter Civil Enqineers, Inc. Date: March 8th. 2021 16755 VON KARMAN AVENUE, SUITE 150, IRVINE, CA 92606 1 949,474.2330 1 ADAM5-STREETER.CC) M Page 19 EXHIBIT C FEE PROPOSAL Project Name: ON -CALL WATER RESOURCES DEVELOPMENT PLAN CHECKING SERVICES RFP NO.: 21-020 Prepared for: CITY OF SANTA ANA Attn: Rodolfo Rosas, P.E. Project Manager Public Works Agency 215 South Center Street Santa Ana, California 92703 March 18, 2021 Prepared by: Adams -Streeter Civil Engineers AS ADAMS STREETER C i v i l E n g i n e e r s 16755 Von Karman Ave. Suite 150, Irvine, CA 92606 1 949.474.2330 1 adams-streeter.com CITY OF SANTA ANA RFP NO,: 21-020 ON -CALL WATER RESOURCES DEVE LOPMENT PLAN CHECKING SERVICES APPENDIX ATTACHMENT 2: FEE PROPOSAL Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposal. I have examined the Scope of Services (Exhibit A). I am familiar with all the existing conditions and limitation that may impact work requests. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal, Proposer's fee proposal shall be submitted concurrently with the technical proposal, but In a separate file, clearly labeled as "Fee Proposal." This shall include the firm's Standard Hourly Fee Schedule with positions and fees and a Project Fee Schedule as listed below. All services performed by the consultant not specifically captured by the unit prices listed shall be compensated on a time and material basis: TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: ADAMS STREETER CIVIL ENGINEERS, INC. Item Description Unit Estimated Unit Price Trial Quantity 1. Perform Grading Plan EA 10 $ 5,100 $ 5,.r)00 Check for Single Family Residences (Assume 3 rounds of submssions prior t❑ approval) 2. Perform Grading Plan FA 10 1,650 $ 16,500 Check for Accessory Dwelling Units ((Assume 3 rounds of submssions prior to approval) 3. Perform Water/Sewer/Street HR 300 $ 150 $ 45,000 Improvement Plan Check 4. Perform Grading Plan HR 200 $ 150 $ 30,000 Checks for Commercial Developments 5. City Coordination Meetings HR 30 $ 150 $ 4,500 5. Field Inspection/Verification HR 20 $ 150 $ 3,000 (As needed) TQTAL $ 150,000 *These are estimated annual quantities. Actual quantities aver contract term may vary. 16755 Von Karman Ave. Suite 150, Irvine, CA 92606 1 949.474.2330 1 adams-streeter.com AS ADAMS STREETER Civil Engineers ADAMS STREETER CIVIL ENGINEERS 2021 PROFESSIONAL FEE SCHEDULE CIVIL ENGINEERING SERVICES Principal................................................................................................................................................. $185.00/hour ProjectDirector.................................................................................................................................. $170.00/hour ProjectManager................................................................................................................................ $150.00/hour ProjectEngineer................................................................................................................................ $135.00/hour CADD Designer / Technician....................................................................................................... $100.00/hour Clerical / Word Processing............................................................................................................. $55.00/hour SURVEYING AND MAPPING SERVICES 2-Man Survey Crew (Field) *........................................................................................................ $250.00/hour 1-Man Survey Crew (Field)*......................................................................................................... $215.00/hour Survey Office / Mapper................................................................................................................. $150.00/hour * Prevailing Wage Rates. REIMBURSABLE EXPENSES All out of pocket expenses, such as filing and plan check fees, permit fees, delivery service, reproduction printing, and other project expenses will be extra and invoiced at our direct cost. MILEAGE Mileage will be invoiced at the IRS standard mileage rate for 2021. * Rate applied for plan checking services 16755 Von Karman Ave. Suite 150, Irvine, CA 92606 1 949.474.2330 1 adams-streeter.com