HomeMy WebLinkAboutItem 21 - Caterpillar 925M Loader Purchase Public Works Agency
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Item # 21
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 16, 2021
TOPIC: Caterpillar 925M Loader Purchase
AGENDA TITLE
Award a Purchase Order to Quinn Company in an Amount not to Exceed $214,991 for
One Caterpillar 926M Wheel Loader (Specification No. 21-022) (Non-General Fund)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to Quinn Company for the
purchase of one Caterpillar 926M Wheel Loader, in the amount of $204,991, plus a
contingency of $10,000, for a total amount not to exceed $214,991, subject to non-
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency Maintenance Services Division is in need of one new wheel
loader to replace the existing 2000 model year vehicle in the aging fleet of work
equipment. The existing 2000 model year vehicle has reached the end of its useful
lifecycle and has become unreliable, directly leading to public service delays. The vehicle
exceeds the City’s Fleet Services Division’s recommended Equipment Lifecycle
Guidelines by exceeding 15 years in age and over 7,000 operating hours, earning a
“terrible” conditions rating based on industry standards from the Municipal Equipment
Maintenance Association, the National Association of Fleet Administrators, and the
American Public Works Association.
The wheel loader (vehicle) is a vital multi-function, all-purpose vehicle with a large front-
mounted scoop that allows staff to perform various tasks efficiently during the course of
daily field operations requiring excavation, moving/lifting heavy equipment and objects,
such as tree trunks, debris, and rubbish. The vehicle is crucial to operations and heavily
utilized in responding to Citywide alley clean-ups and homeless related request for
services to locations with challenging terrain requiring earth/soil clearing, including within
the Santiago Creek and areas with similar terrain. In addition, the vehicle is vital when
deployed as part of the City’s emergency response to rain and windstorm related debris
removal and after hour’s emergency service calls.
Santa Ana Ordinance No. NS-2312 authorizes the City to utilize purchase contracts from
any public agency utilizing a competitive bid process. Sourcewell (formerly National Joint
Award Purchase Order for Caterpillar 926M Loader
March 16, 2021
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Powers Alliance), awarded a contract to Caterpillar Inc., (Contract No. 032119-CAT) for
procurement of construction and paving equipment, parts, service, and rental as a result
of open competitive bidding on behalf of its members, which includes government
agencies. Quinn Company is an official and approved provider of equipment, parts, and
service for Caterpillar Inc. Utilizing the contract awarded to Caterpillar Inc., allows the City
to make purchases through May 13, 2023, and is in accordance with the City’s existing
Purchasing Guidelines.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Funds in the amount of $214,991 are available for expenditure in FY 2020-21 as follows:
Fiscal
Year
Accounting Unit -
Account #
Fund
Description
Accounting Unit,
Account Description Amount
2020-21 06817640-66400 Sanitation Fund
Public Works-
Environment/Sanitation,
Machinery & Equipment
$214,991
Total:$214,991
Submitted By: Nabil Saba, P.E., Executive Director Public Works Agency
Approved By: Kristine Ridge, City Manager