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HomeMy WebLinkAboutItem 26 - On-Call Water Engineering ServicesPublic Works Agency https://www.santa-ana.org/pw Item # 26 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report March 16, 2021 TOPIC: On -Call Water Engineering Services AGENDA TITLE Approve Amendments to the Agreements With Tetra Tech, Michael Baker International, Inc., Psomas, Stantec Consulting Services, Inc., NV5, Inc., Huitt-Zollars, Inc., Kimley- Horn and Associates, Inc., and TAIT & Associates, Inc., for On -Call Engineering Services, to Increase the Aggregate Amount by $950,000, for a Total Amount not to Exceed $2,950,000 for the Remaining Term of the Agreement (Non -General Fund) RECOMMENDED ACTION Authorize the City Manager to execute amendments to the agreements to provide on -call engineering services with Tetra Tech, Michael Baker International, Inc., Psomas; Stantec Consulting Services, Inc., NV5, Inc., Huitt-Zollars, Inc., Kimley-Horn and Associates, Inc., and TAIT & Associates, Inc., to increase the agreement amount by $950,000, for a total aggregate agreement amount not to exceed $2,950,000, for the remaining term of the agreement which began on April 21, 2020, and expires on April 21, 2023, with a provision for one two-year extension exercisable by the City Manager and City Attorney, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION On April 21, 2020, City Council approved agreements with Tetra Tech, Michael Baker International, Inc., Psomas, Stantec Consulting Services, Inc., NV5, Inc., Huitt-Zollars, Inc., Kimley-Horn and Associates, Inc., and TAIT & Assocites, Inc. to provide on -call engineering services for the Public Works Agency, Water Resources Division. To date, staff has utilized these consultants to provide professional engineering design and cost estimation work for several civil works projects for the Water Resources Division relating to water, sewer, and recycled water facilities and systems. These projects have included water main improvements on South Main Street, sewer system improvements in the Willard neighborhood, and the future Washington Avenue Well. The original agreement was awarded in an amount not to exceed $2,000,000 for a three- year term, with the provision for one two-year extensions. Staff recommends amending the agreements to increase the funding amount by $950,000 for the remainder of the term to allow these services to be utilized for additional civil works projects included in the current and future fiscal years' Capital Improvement Programs (CIPs). The additional Amend Agreements for On -Call Engineering Services March 16, 2021 Page 2 funding will help ensure that the much -needed capital projects identified in the CIPs can commence according to schedule. ENVIRONMENTAL IMPACT There is no environmental impact is associated with the action. FISCAL IMPACT There is no fiscal impact at this time. Funding for these services is available in the approved FY 2020-21 Capital Improvement Program (CIP) and Operating budgets, and will be budgeted in future fiscal years. Prior to utilizing any of these on -call services, Public Works staff must receive Finance and Management Services Agency approval of funding and accounts to ensure that funds are available under the authorization and aggregate limit of these agreements. Upon successful completion of this fiscal review, a corresponding Notice to Proceed containing specific scope and maximum expenditure for the task order will be issued to a consultant. EXHIBIT(S) 1. Amendment to Agreement with Tetra Tech 2. Amendment to Agreement with Michael Baker International, Inc. 3. Amendment to Agreement with Psomas 4. Amendment to Agreement with Stantec Consulting Services, Inc. 5. Amendment to Agreement with NV5, Inc. 6. Amendment to Agreement with Huitt-Zollars, Inc. 7. Amendment to Agreement with Kimley-Horn and Associates, Inc. 8. Amendment to Agreement with TAIT & Associates, Inc. Submitted By: Nabil Saba, Executive Director Public Works Approved By: Kristine Ridge, City Manager EXHIBIT 1 FIRST AMENDMENT TO AGREEMENT TO PROVIDE ON -CALL WATER RESOURCES ENGINEERING SERVICES (TETRA TECH) THIS FIRST AMENDMENT to the above -referenced agreement is entered into on March 16, 2021, by and between Tetra Tech ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. Following the City's issuance of Request for Proposal No. 19-100, the parties entered into Agreement No. A-2020-075-01, dated April 21, 2020, by which Contractor agreed to provide on -call water resources engineering services for the City's Public Works Agency ("Agreement"). B. Contractor was one of eight contractors selected to provide services on an as -needed basis under RFP No. 19-100. The total compensation for services provided by all contractors selected under RFP No. 19-100 was not to exceed a shared aggregate amount of $2,000,000 during the term of the Agreement, including any extension periods. C. The Agreement remains in effect through April 21, 2023, with provision for extension, and the parties now wish to amend the Agreement to increase the maximum shared aggregate expenditure under the Agreement. The Parties therefore agree: 1. Section 2.a., Compensation, is amended to increase the total compensation for services provided by all contractors selected under RFP No. 19-100 by the shared aggregate amount of $950,000 during the term of the Agreement, including any extension periods. 2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. Daisy Gomez Clerk of the Council Kristine Ridge City Manager - signatures continue on next page - Page 1 of 2 APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: I& -f—L An M. Funk Sr. Assistant City Attorney RECOMMENDED FOR APPROVAL Nabil Saba Executive Director Public Works Agency CONTRACTOR Ye �r 0 " Name: Title: { p Page 2 of 2 FIRST AMENDMENT TO AGREEMENT TO PROVIDE ON -CALL WATER RESOURCES ENGINEERING SERVICES (MICHAEL BAKER) THIS FIRST AMENDMENT to the above -referenced agreement is entered into on March 16, 2021, by and between Michael Baker International, Inc. ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. Following the City's issuance of Request for Proposal No. 19-100, the parties entered into Agreement No. A-2020-075-02, dated April 21, 2020, by which Contractor agreed to provide on -call water resources engineering services for the City's Public Works Agency ("Agreement"). B. Contractor was one of eight contractors selected to provide services on an as -needed basis under RFP No. 19-100. The total compensation for services provided by all contractors selected under RFP No. 19-100 was not to exceed a shared aggregate amount of $2,000,000 during the term of the Agreement, including any extension periods. C. The Agreement remains in effect through April 21, 2023, with provision for extension, and the parties now wish to amend the Agreement to increase the maximum shared aggregate expenditure under the Agreement. The Parties therefore agree: 1. Section 2.a., Compensation, is amended to increase the total compensation for services provided by all contractors selected under RFP No. 19-100 by the shared aggregate amount of $950,000 during the term of the Agreement, including any extension periods. 2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. Daisy Gomez Clerk of the Council Kristine Ridge City Manager - signatures continue on next page - Page 1 of 2 APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: N. -f.- ' JcWn M. Funk Sr. Assistant City Attorney RECOMMENDED FOR APPROVAL Nabil Saba Executive Director Public Works Agency CONTRACTOR MICHAEL BAKER INTERNATIONAL, INC. �4' t N me: chael Bruz Ti Vice President Page 2 of 2 FIRST AMENDMENT TO AGREEMENT TO PROVIDE ON -CALL WATER RESOURCES ENGINEERING SERVICES (PSOMAS) THIS FIRST AMENDMENT to the above -referenced agreement is entered into on March 16, 2021, by and between PSOMAS ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. Following the City's issuance of Request for Proposal No. 19-100, the parties entered into Agreement No. A-2020-075-03, dated April 21, 2020, by which Contractor agreed to provide on -call water resources engineering services for the City's Public Works Agency ("Agreement"). B. Contractor was one of eight contractors selected to provide services on an as -needed basis under RFP No. 19-100. The total compensation for services provided by all contractors selected under UP No. 19-100 was not to exceed a shared aggregate amount of $2,000,000 during the term of the Agreement, including any extension periods. C. The Agreement remains in effect through April 21, 2023, with provision for extension, and the parties now wish to amend the Agreement to increase the maximum shared aggregate expenditure under the Agreement. The Parties therefore agree: 1. Section 2.a., Compensation, is amended to increase the total compensation for services provided by all contractors selected under RFP No. 19-100 by the shared aggregate amount of $950,000 during the term of the Agreement, including any extension periods. 2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. Daisy Gomez Clerk of the Council Kristine Ridge City Manager - signatures continue on next page - Page 1 of 2 APPROVED AS TO FORM CONTRACTOR SONIA R. CARVALHO City Attorney By: Qt4 !1( J n M. Funk Sr. Assistant City Attorney Title: Vice President RECOMMENDED FOR APPROVAL Nabil Saba Executive Director Public Works Agency Page 2 of 2 FIRST AMENDMENT TO AGREEMENT TO PROVIDE ON -CALL WATER RESOURCES ENGINEERING SERVICES (STANTEC) THIS FIRST AMENDMENT to the above -referenced agreement is entered into on March 16, 2021, by and between Stantec Consulting Services Inc. ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. Following the City's issuance of Request for Proposal No. 19-100, the parties entered into Agreement No. A-2020-075-04, dated April 21, 2020, by which Contractor agreed to provide on -call water resources engineering services for the City's Public Works Agency ("Agreement"). B. Contractor was one of eight contractors selected to provide services on an as -needed basis under RFP No. 19-100. The total compensation for services provided by all contractors selected under RFP No. 19-100 was not to exceed a shared aggregate amount of $2,000,000 during the term of the Agreement, including any extension periods. C. The Agreement remains in effect through April 21, 2023, with provision for extension, and the parties now wish to amend the Agreement to increase the maximum shared aggregate expenditure under the Agreement. The Parties therefore agree: 1. Section 2.a., Compensation, is amended to increase the total compensation for services provided by all contractors selected under RFP No. 19-100 by the shared aggregate amount of $950,000 during the term of the Agreement, including any extension periods. 2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. Daisy Gomez Clerk of the Council Kristine Ridge City Manager - signatures continue on next page - Page 1 of 2 APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: 4Ig" J(An M. Funk Sr. Assistant City Attorney RECOMMENDED FOR APPROVAL Nabil Saba Executive Director Public Works Agency CONTRACTOR Name: Roger Chung, PE Title: Sr. Project Manager Page 2 of 2 FIRST AMENDMENT TO AGREEMENT TO PROVIDE ON -CALL WATER RESOURCES ENGINEERING SERVICES THIS FIRST AMENDMENT to the above -referenced agreement is entered into on March 16, 2021, by and between NV5, Inc. C'Contractor"), and the City of Santa Ana, a charter city and municipal corporation_. organized and existing under the Constitution and laves of the State of California C'City"). RECITALS A. Following the City's issuance of Request for Proposal No. 19-100, the parties entered into Agreement No. A-2020-075-05, dated April 21, 2020, by which Contractor agreed to provide on -call water resources engineering services for the City's Public Works Agency ("Agreement"). B. Contractor was one of eight contractors selected to provide services on an as -needed basis under RFP No. 19-100. The total compensation for services provided by all contractors selected under RFP No. 19-100 was not to exceed a shared aggregate amount of $2,000,000 during the term of the Agreement, including any extension periods. C. The Agreement remains in effect through April 21, 2023, with provision for extension, and the parties now wish to amend the Agreement to increase the maximum shared aggregate expenditure under the Agreement. The Parties therefore agree: 1. Section 2.a., Compensation, is amended to increase the total compensation for services provided by all contractors selected under RFP No. 19-100 by the shared aggregate amount of 5950,000 during the term of the Agreement, including any extension periods. 2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. Daisy Gomez Clerk of the Council Kristine Ridge City Manager - signatures continue on next page - Page i of 2 APPROVED AS TO FORM SONIA R. CARVALHO City Attorney Min M. Funk Sr. Assistant City Attorney RECOMMENDED FOR APPROVAL Nabil Saba Executive Director Public Works Agency CONTRACTOR 0,�'Y-- NarneA�4-1-, f-a� , .Coo ev Title: vk �feyi�E�,} Page 2 of 2 FIRST AMENDMENT TO AGREEMENT TO PROVIDE ON -CALL WATER RESOURCES ENGINEERING SERVICES (HUITT-ZOLLARS) THIS FIRST AMENDMENT to the above -referenced agreement is entered into on March 16, 2021, by and between Huitt-Zollars, Inc. ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. Following the City's issuance of Request for Proposal No. 19-100, the parties entered into Agreement No. A-2020-075-06, dated April 21, 2020, by which Contractor agreed to provide on -call water resources engineering services for the City's Public Works Agency ("Agreement"). B. Contractor was one of eight contractors selected to provide services on an as -needed basis under RFP No. 19-100. The total compensation for services provided by all contractors selected under RFP No. 19-100 was not to exceed a shared aggregate amount of $2,000,000 during the term of the Agreement, including any extension periods. C. The Agreement remains in effect through April 21, 2023, with provision for extension, and the parties now wish to amend the Agreement to increase the maximum shared aggregate expenditure under the Agreement. The Parties therefore agree: 1. Section 2.a., Compensation, is amended to increase the total compensation for services provided by all contractors selected under RFP No. 19-100 by the shared aggregate amount of $950,000 during the term of the Agreement, including any extension periods. 2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. Daisy Gomez Clerk of the Council Kristine Ridge City Manager - signatures continue on next page - Page 1 of 2 APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By. 7 A, -f.L vhn M. Funk Sr. Assistant City Attorney RECOMMENDED FOR APPROVAL Nabil Saba Executive Director Public Works Agency CONTRACTOR Page 2 of 2 FIRST AMENDMENT TO AGREEMENT TO PROVIDE ON -CALL WATER RESOURCES ENGINEERING SERVICES (KIMLEY-HORN) THIS FIRST AMENDMENT to the above -referenced agreement is entered into on March 16, 2021, by and between Kimley-Horn and Associates, Inc. ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. Following the City's issuance of Request for Proposal No. 19-100, the parties entered into Agreement No. A-2020-075-07, dated April 21, 2020, by which Contractor agreed to provide on -call water resources engineering services for the City's Public Works Agency ("Agreement"). B. Contractor was one of eight contractors selected to provide services on an as -needed basis under RFP No. 19-100. The total compensation for services provided by all contractors selected under RFP No. 19-100 was not to exceed a shared aggregate amount of $2,000,000 during the term of the Agreement, including any extension periods. C. The Agreement remains in effect through April 21, 2023, with provision for extension, and the parties now wish to amend the Agreement to increase the maximum shared aggregate expenditure under the Agreement. The Parties therefore agree: 1. Section 2.a., Compensation, is amended to increase the total compensation for services provided by all contractors selected under RFP No. 19-100 by the shared aggregate amount of $950,000 during the term of the Agreement, including any extension periods. 2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. Daisy Gomez Clerk of the Council Kristine Ridge City Manager - signatures continue on next page - Page 1 of 2 APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: V, !►,- -f.L AA M. Funk Sr. Assistant City Attorney RECOMMENDED FOR APPROVAL Nabil Saba Executive Director Public Works Agency CONTRACTOR b, Name: Title: Page 2 of 2 Digitally signed by Darren Adrian P.E. (CA PE No 53031) + Date: 2021.02.25 14:07:56-08'00' 00111:319:3 FIRST AMENDMENT TO AGREEMENT TO PROVIDE ON -CALL WATER RESOURCES ENGINEERING SERVICES TAIT THIS FIRST AMENDMENT to the above -referenced agreement is entered into on March 16, 2021, by and between'FAIT & Associates, Inc. ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. Following the City's issuance of Request for Proposal No. 19-100, the parties entered into Agreement No. A-2020-075-08, dated April 21, 2020, by which Contractor agreed to provide on -call water resources engineering services for the City's Public Works Agency ("Agreement"). B. Contractor was one of eight contractors selected to provide services on an as -needed basis under RFP No. 19-100. The total compensation for services provided by all contractors selected under RFP No. 19-100 was not to exceed a shared aggregate amount of $2,000,000 during the term of the Agreement, including any extension periods. C. The Agreement remains in effect tbrough April 21, 2023, with provision for extension, and the parties now wish to amend the Agreement to increase the maximum shared aggregate expenditure under the Agreement. The Parties therefore agree: Section 2.a., Compensation, is amended to increase the total compensation for services provided by all contractors selected under RFP No. 19-100 by the shared aggregate amount of $950,000 during the term of the Agreement, including any extension periods. 2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. Daisy Gomez Clerk of the Council Kristine Ridge City Manager - Signatures continue on nextpage - Page t of 2 APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: 4I. n M. Funk Sr. Assistant City Attorney RECOMMENDED FOR APPROVAL Nabil Saba Executive Director Public Works Agency CONTRACTOR N Ti e: Page 2 of 2