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Home My WebLink AboutItem 12 - Santa Ana Zoo Commissary Produce Parks, Recreation, and Community Services https://www.santa-ana.org/parks Item # 12 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report February 16, 2021 TOPIC: Santa Ana Zoo Commissary Produce AGENDA TITLE: Award a blanket purchase order contract for Santa Ana Zoo commissary produce to Sysco Los Angeles in an annual amount of $30,000 for up to four years with a total amount not to exceed $120,000 (Specification No. 20-155) (General Fund) RECOMMENDED ACTION Award a blanket purchase order contract to Sysco Los Angeles for the purchase of Santa Ana Zoo (Zoo) commissary produce for an annual amount of $30,000 for the period March 1, 2021 to February 28, 2022, with three, one-year renewal options for a total amount not to exceed $120,000 and any unspent and encumbered balance carried forward into subsequent fiscal years during the term of the agreement, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The Zoo is working to regain accreditation as a member of the Association of Zoos and Aquariums (AZA). Only the very best organizations meet AZA's high standards for animal care, education, conservation, and visitor experiences. Membership in AZA allows the Zoo to display exotic animals and participate in collaborative animal conservation programs not otherwise possible due to governmental regulations, availability, or prohibitive cost. The superior health, husbandry, and welfare of the animals cared for in AZA- accredited zoos and aquariums is paramount. The United States Department of Agriculture and AZA would require the Zoo to provide a comprehensive nutrition program meeting the needs of the approximately 250 animals living at the park. Under the guidance of the professional animal care staff, diets are prepared daily with fresh produce being a key ingredient. Providing a variety of fresh produce, delivered several times a week, aides in the care and feeding of the Zoo animals. An Invitation for Bids for Zoo commissary produce was advertised on December 1, 2020, on the City’s online bid and management publication system. A summary of the Invitation for Bids and bids received is as follows: Zoo Commissary Produce February 16, 2021 Page 2 4 4 5 280 Vendors notified 0 Santa Ana vendors notified 6 Vendors downloaded the bid packet 2 Bids received 0 Bids received from a Santa Ana vendor The bids were received and opened on December 22, 2020 (Exhibit 1). The bid received from Sysco Los Angeles is the lowest bid and is responsive to the City’s requirements. FISCAL IMPACT Funds are available in the following account for the current year and will be budgeted and made available in subsequent years. Any unspent contract authority balance will be carried forward into the term years during the duration of the agreement. The intended spending plan is as follows, subject to change: Fiscal Year Accounting Unit-Account # Fund Description Accounting Unit, Account Description Amount FY 20-21 01113220-63400 General fund PRCSA-Zoo, Animal Food &Supplies $10,000 FY 21-22 01113220-63400 General fund PRCSA-Zoo, Animal Food &Supplies $20,000 For subsequent one-year renewal periods, if exercised, funds will be budgeted and made available as follows: Fiscal Year Accounting Unit-Account # Fund Description Accounting Unit, Account Description Amount FY 21-22 01113220- 63400 General fund PRCSA-Zoo, Animal Food &Supplies $10,000 FY 22-23 01113220- 63400 General fund PRCSA-Zoo, Animal Food &Supplies $30,000 FY 23-24 01113220- 63400 General fund PRCSA-Zoo, Animal Food &Supplies $30,000 FY 24-25 01113220- 63400 General fund PRCSA-Zoo, Animal Food &Supplies $20,000 EXHIBIT(S) 1. Bid Abstract Submitted By: Lisa Rudloff, Executive Director of Parks, Recreation and Community Services Approved By: Kristine Ridge, City Manager City of Santa Ana Bid Results for Project Zoo Commissary (IFB 20-155) Issued on 12/01/2020 Bid Due on December 22, 2020 2:00 PM (PST) Bidder #1 SYSCO LOS ANGELES LOCATION: WALNUT Line Totals (Unit Price * Quantity) Item Description UOM QTY Sysco Los Angeles - Unit Price Sysco Los Angeles - Line Total Sysco Los Angeles - Comment Zoo Commissarry Produce - MUST INDICATE BRAND OFFERED. QUANTITIES ARE ESTIMATED 1 YR USAGE. 1 ALMONDS IN SHELL 50 POUNDS CASE 1 $3.75 $3.75 mark up per case 2 APPLES, RED, 138 CARTON 40 $1.75 $70.00 mark up per case 3 AVOCADO HALF CS 2 $1.00 $2.00 mark up per 1/2 case 6 BANANA, GREEN TIP, 40#CASE 67 $1.75 $117.25 mark up per case 7 BEANS, GREEN POUND 507 $0.20 $101.40 mark up per case 8 BLUEBERRIES CASE 12 $1.75 $21.00 mark up per case 9 BROCCOLI, 20 POUNDS CASE 41 $0.20 $8.20 mark up per case 10 CABBAGE RED CASE 1 $1.75 $1.75 mark up per case 11 CABBAGE WHITE CASE 2 $1.75 $3.50 mark up per case 12 CARROT, 25 POUNDS SACK 80 $1.75 $140.00 mark up per case 13 CAULIFLOWER EACH 8 $1.00 $8.00 mark up per case 14 CELERY EACH 256 $1.00 $256.00 mark up per case 15 CHINESE BOK CHOY POUND 229 $0.20 $45.80 mark up per case 16 COLLARD GREENS EACH 10 $1.00 $10.00 mark up per case 17 CORN, YELLOW EACH 358 $1.00 $358.00 mark up per case 18 CUCMBER EACH 12 $1.00 $12.00 mark up per case 19 EGGPLANT EACH 10 $1.00 $10.00 mark up per case 20 EGGS, LARGE CASE 24 $1.75 $42.00 mark up per case 21 GRAPEFRUIT SIZE 27 EACH 6 $1.00 $6.00 mark up per case 22 GRAPES GREEN POUND 16 $0.15 $2.40 mark up per case 23 GRAPES RED POUND 396 $0.15 $59.40 mark up per case 24 JICAMA POUND 18 $0.20 $3.60 mark up per case 25 KALE CASE 30 $1.75 $52.50 mark up per case 26 KIWI CASE 1 $1.75 $1.75 mark up per case Exhibit 1 27 LETTUCE, BOSTON EACH 775 $1.00 $775.00 mark up per case 28 LETTUCE, REDLEAF EACH 774 $1.00 $774.00 mark up per case 29 LETTUCE, ROMAINE, 2 DOZEN/CASE CASE 112 $1.75 $196.00 mark up per case 30 MANGOES CASE 22 $1.75 $38.50 mark up per case 31 ONIONS, JUMBO POUND 218 $0.08 $17.44 mark up per case 32 ORANGE, NAVEL, 113, 40#CASE 12 $1.75 $21.00 mark up per case 33 PAPAYA, MEXICAN CASE 36 $1.75 $63.00 mark up per case 34 PEACHES CASE 1 $1.75 $1.75 mark up per case 35 PEANUTS 50 POUNDS CASE 4 $1.75 $7.00 mark up per case 36 PEARS CASE 12 $1.75 $21.00 mark up per case 37 POTATO POUND 481 $0.05 $24.05 mark up per case 38 POTATO RED BAKER #2 CASE 1 $1.75 $1.75 mark up per case 39 RAISINS, 5#CASE 12 $1.75 $21.00 mark up per case 40 RASPBERRIES CASE 1 $1.75 $1.75 mark up per case 41 SPINACH CASE 159 $1.75 $278.25 mark up per case 42 SPROUTS BEAN POUND 10 $0.20 $2.00 mark up per case 43 SQUASH ACORN CASE 2 $1.75 $3.50 mark up per case 44 SQUASH BUTERNUT CASE 20 $1.75 $35.00 mark up per case 45 SQUASH, ZUCCHINI EACH 169 $1.00 $169.00 mark up per case 46 STRAWBERRIES FRESH CASE 1 $1.75 $1.75 mark up per case 47 SUNFLOWER SEEDS 50#CASE 2 $1.75 $3.50 mark up per case 48 WATERCRESS BUNCH 772 $1.75 $1,351.00 mark up per case 49 WATERMELON SEEDLESS SMALL EACH 3 $1.00 $3.00 mark up per case 50 YAMS CASE 68 $1.75 $119.00 mark up per case 51 YOGURT, PLAIN, 6 QUARTS CASE 8 $2.75 $22.00 mark up per case Subtotal $5,287.54 TOTAL BID OFFER:Sysco Total $5,287.54 Exhibit 1 Bidder #2 SWIFT PRODUCE LOCATION: BUENA PARK Line Totals (Unit Price * Quantity) Item Description UOM QTY SWIFT PRODUCE - Unit Price SWIFT PRODUCE - Line Total SWIFT PRODUCE - Comment Zoo Commissarry Produce - MUST INDICATE BRAND OFFERED. QUANTITIES ARE ESTIMATED 1 YR USAGE. 1 ALMONDS IN SHELL 50 POUNDS CASE 1 $6.95 $6.95 PRICE NOTED = MARK-UP / BRAND= TORN & GLASSER 2 APPLES, RED, 138 CARTON 40 $4.95 $198.00 PRICE NOTED = MARK-UP / BRAND= WASHINGTON 3 AVOCADO HALF CS 2 $3.95 $7.90 PRICE NOTED = MARK-UP / BRAND= HAAS 6 BANANA, GREEN TIP, 40#CASE 67 $2.98 $199.66 PRICE NOTED = MARK-UP / BRAND= DOLE OR EQUAL 7 BEANS, GREEN POUND 507 $1.24 $628.68 PRICE NOTED = MARK-UP / BRAND= VARIES 8 BLUEBERRIES CASE 12 $4.95 $59.40 PRICE NOTED = MARK-UP / BRAND= BEST DEAL 9 BROCCOLI, 20 POUNDS CASE 41 $4.95 $202.95 PRICE NOTED = MARK-UP / BRAND= DIRECT 10 CABBAGE RED CASE 1 $3.95 $3.95 PRICE NOTED = MARK-UP / BRAND= BEST DEAL 11 CABBAGE WHITE CASE 2 $3.95 $7.90 PRICE NOTED = MARK-UP / BRAND= BEST DEAL 12 CARROT, 25 POUNDS SACK 80 $3.95 $316.00 PRICE NOTED = MARK-UP / BRAND= KERN 13 CAULIFLOWER EACH 8 $1.45 $11.60 PRICE NOTED = MARK-UP / BRAND= VARIES 14 CELERY EACH 256 $1.45 $371.20 PRICE NOTED = MARK-UP / BRAND= VARIES 15 CHINESE BOK CHOY POUND 229 $0.95 $217.55 PRICE NOTED = MARK-UP / BRAND= VARIES 16 COLLARD GREENS EACH 10 $0.95 $9.50 PRICE NOTED = MARK-UP / BRAND= VARIES 17 CORN, YELLOW EACH 358 $0.95 $340.10 PRICE NOTED = MARK-UP / BRAND= BEST DEAL 18 CUCMBER EACH 12 $0.95 $11.40 PRICE NOTED = MARK-UP / BRAND= VARIES 19 EGGPLANT EACH 10 $0.95 $9.50 PRICE NOTED = MARK-UP / BRAND= VARIES 20 EGGS, LARGE CASE 24 $4.95 $118.80 PRICE NOTED = MARK-UP / BRAND= FARM FRESH 21 GRAPEFRUIT SIZE 27 EACH 6 $1.24 $7.44 PRICE NOTED = MARK-UP / BRAND= VARIES 22 GRAPES GREEN POUND 16 $1.24 $19.84 PRICE NOTED = MARK-UP / BRAND= KINGSBURGH 23 GRAPES RED POUND 396 $1.24 $491.04 PRICE NOTED = MARK-UP / BRAND=KINGSBURGH 24 JICAMA POUND 18 $0.85 $15.30 PRICE NOTED = MARK-UP / BRAND= VARIES 25 KALE CASE 30 $3.95 $118.50 PRICE NOTED = MARK-UP / BRAND= DIRECT Exhibit 1 26 KIWI CASE 1 $4.95 $4.95 PRICE NOTED = MARK-UP / BRAND= BEST DEAL 27 LETTUCE, BOSTON EACH 775 $0.95 $736.25 PRICE NOTED = MARK-UP / BRAND= DIRECT 28 LETTUCE, REDLEAF EACH 774 $0.95 $735.30 PRICE NOTED = MARK-UP / BRAND= DIRECT 29 LETTUCE, ROMAINE, 2 DOZEN/CASE CASE 112 $3.95 $442.40 PRICE NOTED = MARK-UP / BRAND= VARIES 30 MANGOES CASE 22 $3.95 $86.90 PRICE NOTED = MARK-UP / BRAND= ADKINS 31 ONIONS, JUMBO POUND 218 $0.94 $204.92 PRICE NOTED = MARK-UP / BRAND= VARIES 32 ORANGE, NAVEL, 113, 40#CASE 12 $3.95 $47.40 PRICE NOTED = MARK-UP / BRAND= SK 33 PAPAYA, MEXICAN CASE 36 $4.95 $178.20 PRICE NOTED = MARK-UP / BRAND= MARASOL 34 PEACHES CASE 1 $3.95 $3.95 PRICE NOTED = MARK-UP / BRAND= BEST DEAL 35 PEANUTS 50 POUNDS CASE 4 $4.95 $19.80 PRICE NOTED = MARK-UP / BRAND= TORN & GLASSER 36 PEARS CASE 12 $3.95 $47.40 PRICE NOTED = MARK-UP / BRAND= VARIES 37 POTATO POUND 481 $0.98 $471.38 PRICE NOTED = MARK-UP / BRAND= BEST DEAL 38 POTATO RED BAKER #2 CASE 1 $3.95 $3.95 PRICE NOTED = MARK-UP / BRAND= BEST DEAL 39 RAISINS, 5#CASE 12 $4.95 $59.40 PRICE NOTED = MARK-UP / BRAND= SUNMAID OR EQUAL 40 RASPBERRIES CASE 1 $4.95 $4.95 PRICE NOTED = MARK-UP / BRAND= VALLEY 41 SPINACH CASE 159 $3.95 $628.05 PRICE NOTED = MARK-UP / BRAND= DIRECT 42 SPROUTS BEAN POUND 10 $0.95 $9.50 PRICE NOTED = MARK-UP / BRAND= DIRECT 43 SQUASH ACORN CASE 2 $3.95 $7.90 PRICE NOTED = MARK-UP / BRAND= BEST DEAL 44 SQUASH BUTERNUT CASE 20 $3.95 $79.00 PRICE NOTED = MARK-UP / BRAND= BEST DEAL 45 SQUASH, ZUCCHINI EACH 169 $0.85 $143.65 PRICE NOTED = MARK-UP / BRAND= BEST DEAL 46 STRAWBERRIES FRESH CASE 1 $3.95 $3.95 PRICE NOTED = MARK-UP / BRAND= FANCY 47 SUNFLOWER SEEDS 50#CASE 2 $4.95 $9.90 PRICE NOTED = MARK-UP / BRAND= TORN & GLASSER 48 WATERCRESS BUNCH 772 $0.85 $656.20 PRICE NOTED = MARK-UP / BRAND= VARIES 49 WATERMELON SEEDLESS SMALL EACH 3 $3.95 $11.85 PRICE NOTED = MARK-UP / BRAND= VARIES 50 YAMS CASE 68 $4.95 $336.60 PRICE NOTED = MARK-UP / BRAND= FARM FRESH 51 YOGURT, PLAIN, 6 QUARTS CASE 8 $4.90 $39.20 PRICE NOTED = MARK-UP / BRAND= DANNON OR EQUAL Subtotal $8,346.11 TOTAL BID OFFER:Swift Total $8,346.11 Exhibit 1