HomeMy WebLinkAboutItem 18 - Amend Construction Contract with EBS General Engineering Services, Inc. Public Works Agency
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Item # 18
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 19, 2021
TOPIC: Amend Construction Contract with EBS General Engineering Services, Inc.
AGENDA TITLE:
Approve amendment to the construction contract with EBS General Engineering, Inc. to
increase the contract amount by $600,000, for a new estimated total project delivery cost
of $1,450,470, to perform additional sidewalk concrete repairs (Project No. 20-6970)
(General Fund and Non-General Fund)
RECOMMENDED ACTION
1. Authorize the City Manager to amend the construction contract with EBS General
Engineering Services Inc. via change order to increase the contract amount by $600,000,
for a new estimated project delivery cost of $1,450,470, to perform additional sidewalk
concrete improvements.
2. Approve the revised Project Cost Analysis increasing project contingencies by
$600,000, for a new estimated project delivery cost of $1,450,470.
DISCUSSION
The Public Works Agency Maintenance Services Division is responsible for maintaining
400 miles of streets and 800 miles of sidewalks located within the City of Santa Ana. Staff
evaluates sidewalks, curbs, gutters and driveways to identify uneven surfaces and cracks
that may pose a risk to pedestrians. The goal is to improve safety, increase active modes
of transportation, such as walking and biking, and comply with regulations set forth by the
American with Disabilities Act, which reduces the potential for liability claims. Staff use
offset grinding, temporary asphalt ramping and removal/replacement of damaged
concrete areas to improve conditions.
On June 30, 2020, the City Manager authorized the award of a contract to EBS General
Engineering Services Inc. (EBS) for a concrete replacement project of various damaged
sidewalks, curbs, gutters and driveway approaches. Prioritization of work is focused on
areas with the highest concentration of needed repairs, with the intent of providing a
proportionate level of service in each of the City’s six Council wards. As such, sidewalk
concrete repair work was completed in the Heninger and French Park neighborhoods.
Amend Construction Contract with EBS General Engineering Services, Inc.
January 19, 2021
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On October 6, 2020, the City Council identified and authorized additional funding to
expand the project and perform additional sidewalk repairs in other areas of the City.
Recent repairs were completed in early December 2020 in the North Windsor Park,
Windsor Park, West Grove Valley, Thornton Park, Fairbridge Square and Park Santiago
neighborhoods.
To capitalize on the favorable pricing of the existing contract with EBS and assist the City
in meeting its annual Maintenance of Effort obligation, staff recommends increasing the
project contingency by $600,000 to deliver additional sidewalk concrete improvements in
the Windsor Village, Artesia Pilar, Pacific Park and Santa Ana Memorial Park
neighborhoods (Exhibits 1-2).
FISCAL IMPACT
Funds are budgeted and available for expenditure as follows:
Fiscal
Year
Accounting
Unit-Account #
(Project No.)
Fund
Description
Accounting Unit,
Account Description Amount
ORIGINAL CONSTRUCTION DELIVERY COST
FY 2020-
21
02917660-
62300
(20-6970)
Special Gas Tax
Roadway
Maintenance, Contract
Services - Professional
$250,470
ADDITIONAL FUNDS – AUTHORIZED OCTOBER 6, 2020
01117626-
66220
(20-6970)
General Fund
Public Works-
Sidewalks,
Improvements Other
Than Building
$500,000
FY 2020-
21 02917660-
62300
(20-6970)
Special Gas Tax
Roadway
Maintenance, Contract
Services - Professional
$100,000
ADDITIONAL FUNDS – REQUESTED JANUARY 19, 2021
01117626-
66220
(20-6970)
General Fund
Public Works-
Sidewalks, Contract
Services $500,000
FY 2020-
21
02917660-
62300
Special Gas Tax
Roadway
Maintenance, Contract
Services - Professional
$100,000
Amend Construction Contract with EBS General Engineering Services, Inc.
January 19, 2021
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(20-6970)
NEW PROJECT COST $1,450,470
EXHIBIT(S)
1. Location Maps
2. Cost Analysis
Submitted By:
Nabil Saba, Executive Dir Public Works
Approved By: Kristine Ridge, City Manager
Ward 1 - Windsor Village Neighborhood
Neighborhood Boundaries: Shawnee Drive to Santa
Ana River and McFadden Avenue to Edinger Avenue
Ward 4 - Santa Ana Memorial Park Neighborhood
Neighborhood Boundaries: Flower Street to Baker Street and Edinger Avenue to Saint Andew Place
LOCATION MAPS EXHIBIT 1
Ward 4 – Santa Ana Memorial Park Neighborhood
Neighborhood Boundaries: Garnsey Street to Flower Street and Edinger Avenue to Warner Avenue
Ward 5 – Artesia Pilar Neighborhood
Neighborhood Boundaries: Bristol Street to Raitt Street and 5th Street to Civic Center Drive
CIVIC CENTER DR W N BRISTOL ST W 5TH ST
Ward 6 – Pacific Park Neighborhood
Neighborhood Boundaries: Standard Avenue to Cedar Street and Bishop Street to McFadden Avenue
E BISHOP ST
EXHIBIT 2
COST ANALYSIS
PROJECT NO. 20-6970: OMINUS SIDEWALK CONCRETE REPAIRS
EXPENDITURE
CATEGORY
ORIGINAL
AMOUNT
ADDITIONAL
FUNDING
10/6/20
ADDITIONAL
FUNDING
REQUEST
1/19/21
NEW TOTAL
Construction Contract $200,470 $200,470
Construction
Administration
$9,750 $50,000 $59,750
Inspection and Testing $15,250 $15,250
Contingencies $25,000 $550,000 $600,000 $1,175,000
TOTAL
$250,470
$600,000
$600,000
$1,450,470