HomeMy WebLinkAboutItem 20 - Award Contract for WDR Compliance ServicesPublic Works Agency
https://www.santa-ana.org/
Item # 20
o`7, City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 19, 2021
TOPIC: Award Contract for WDR Compliance Services
AGENDA TITLE:
Approve an agreement with EEC Environmental in an amount not to exceed $1,800,000
for waste discharge requirement compliance services for up to a five-year term (Non -
General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with EEC Environmental to provide
Waste Discharge Requirement compliance services for a three-year term beginning
January 19, 2021, and expiring January 18, 2024, with a provision for a one, two-year
extension exercisable by the City Manager and City Attorney, in an annual amount not to
exceed $360,000, for a total agreement amount not to exceed $1,800,000, subject to non -
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency Water Resources Division remains committed to providing a
high -quality sewer collection and conveyance system that is in compliance with the Waste
Discharge Requirements (WDR) adopted by the State Water Resources Control Board.
As evidence of this, the Water Resources Division was recently awarded the Santa Ana
River Basin Section of the California Water Environment Association's 2019 Medium Size
Collection System of the Year.
To maintain this level of service delivery, consultant services are needed to assist staff
with key WDR mandated programs including SSMP auditing, maintenance optimization,
sewer system investigations, FOG control program implementation, along with providing
expertise and support in a wide range of compliance programs such as potable water
monitoring and National Pollutant Discharge Elimination Systems requirements.
As such, on July 8, 2020, the City issued a Request for Proposal (RFP) for WDR
compliance services via the City's online bid management and publication system,
PlanetBids. A total of 734 vendors received an RFP notification and 26 vendors
downloaded the RFP package. The City received one proposal, which was evaluated by
Award Contract for WDR Compliance Services
January 19, 2021
Page 2
a selection committee for content and responsiveness to the RFP. The proposal from
EEC Environmental was comprehensive and met all the requirements of the RFP,
receiving a score of 95 from the selection committee. Staff recommends awarding a
contract to EEC Environmental for WDR compliance services. EEC Environmental has a
proven track record with the City and other local municipalities to provide technical
expertise as needed by staff.
FISCAL IMPACT
Funds are budgeted and available for expenditure in the current Fiscal Year 2020-21, and
will be included in proposed budgets for expenditure in future fiscal years as follows:
Fiscal
Accounting
Fund
Accounting Unit -
Amount
Year
Unit - Account
Description
Account No.
No.
Description
AGREEMENT 3-YEAR TERM
FY 2020-
Sanitary Sewer Service,
21 (Jan. —
05617640-
Sewer Fund
Contract Services-
$180,000
June
62300
Professional
2021
FY 2020-
Water Utility Water
21 (Jan. —
06017640-
Water Fund
Production & Supply,
$90,000
June
62300
Contract Services —
2021)
Professional
FY 2021-
05617640-
Sanitary Sewer Service,
22
62300
Sewer Fund
Contract Services-
$240,000
Professional
Water Utility Water
FY 2021-
06017640-
Water Fund
Production & Supply,
$120,000
22
62300
Contract Services —
Professional
FY 2022-
05617
Sanitary Sewer Service,
23
623000
Sewer Fund
Contract Services-
$240,000
Professional
Water Utility Water
FY 2022-
06017640-
Water Fund
Production & Supply,
$120,000
23
62300
Contract Services —
Professional
EXTENSION OPTION 2-YEAR TERM
FY 2023-
05617640-
Sanitary Sewer Service,
$240,000
24
62300
Sewer Fund
Contract Services -
Professional
FY 2023-
06017640-
Water Fund
Water Utility Water
$120,000
24
62300
Production & Supply,
Award Contract for WDR Compliance Services
January 19, 2021
Page 3
Fiscal
Accounting
Fund
Accounting Unit -
Amount
Year
Unit -Account
Description
Account No.
No.
Description
Contract Services —
Professional
FY 2024-
05617
Sanitary Sewer Service,
$240,000
Sewer Fund
Contract Services -
Professional
Water Utility Water
$120,000
FY 2024-
06017640-
Water Fund
Production & Supply,
25
62300
Contract Services —
Professional
FY 2025-
Sanitary Sewer Service,
$60,000
26
05617640-
Sewer Fund
Contract Services -
(Jul 2025 —
62300
Professional
Jan 2026)
FY 2025-
Water Utility Water
$30,000
26
06017640-
Water Fund
Production & Supply,
(Jul 2025 —
62300
Contract Services —
Jan 2026)
Professional
Total
$1,800,000
EXHIBIT(S)
1. Agreement with EEC Environmental
Submitted By:
Nabil Saba, Executive Dir Public Works
Approved By: Kristine Ridge, City Manager
AGREEMENT TO PROVIDE WASTE DISCHARGE
REQUIREMENTS COMPLIANCE SERVICES
THIS AGREEMENT is made and entered into this 19th day of January, 2021 by and between EEC
Environmental ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation
organized and existing under the Constitution and laws of the State of California ("City").
RECITALS
A. On July 8, 2020, the City issued Request for Proposal No. 20-089, by which it
sought a qualified consultant to provide waste discharge requirements compliance
services and general environmental compliance services for the Water Resources
Division of the Public Works Agency.
B. Consultant submitted a responsive proposal that was selected by the City.
Consultant represents that it is able and willing to provide the services described in
the scope of work that was included in RFP No. 20-089.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably
be expected from a professional contracting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform the services described in the scope of work that was included in
RFP No. 20-089 and that is attached as Exhibit A, and as further delineated in Consultant's
proposal, which is attached as Exhibit B and incorporated in full.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services
under this Agreement, the rates and charges identified in Exhibit B. The total
annual sum to be expended under the term of this Agreement, including any
extension periods, shall not exceed $360,000.
b. Payment by City shall be made within forty-five (45) days following receipt of
proper invoice evidencing work performed, subject to City accounting procedures.
Payment need not be made for work which fails to meet the standards of
performance set forth in the Recitals and Scope of Work, which may reasonably be
expected by City.
Page 1 of 8
3. TERM
This Agreement shall commence on the date first written above and terminate on January
18, 2024, unless terminated earlier in accordance with Section 17, below. The term of this
Agreement may be extended for one 2-year period upon a writing executed by the City Manager
and City Attorney.
4. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq.,
and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq.,
("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the
performance of other requirements on "public works" and "maintenance" projects. If the services
being performed are part of an applicable "public works" or "maintenance" project, as defined by
the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to
fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the
City, its elected officials, officers, employees and agents free and harmless from any claim or
liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant
shall require all subconsultants to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subconsultant prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
Page 2 of 8
7. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall maintain
and shall require its subconsultants, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not
be limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any
act or occurrence arising out of Consultant's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts
of insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the City, its officers, employees, agents,
volunteers and representatives as additional insured(s); (b) be primary with
respect to insurance or self-insurance programs maintained by the City; and (c)
contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non -owned automobiles.
Worker's Compensation Insurance. In accordance with the California Labor Code,
Consultant, if Consultant has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to
commencing the performance of the work under this Agreement, Consultant agrees
to obtain and maintain any employer's liability insurance with limits not less than
$1,000,000 per accident.
d. If Consultant is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit
of not less than $1,000,000 per claim with $2,000,000 in the aggregate.
The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
(iii) Certificates and policies shall state that the policies shall not be cancelled
or reduced in coverage or changed in any other material aspect, by
Consultant, without thirty (30) days prior written notice to the City.
(iv) Consultant shall supply City with a fully executed additional insured
endorsement.
Page 3 of 8
f. If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has
been procured and is in force and paid for, the City shall have the right, at the City's
election, to forthwith terminate this Agreement. Such termination shall not affect
Consultant's right to be paid for its time and materials expended prior to notification
of termination. Consultant waives the right to receive compensation and agrees to
indemnify the City for any work performed prior to approval of insurance by the
City.
8. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, Consultants, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant or its subcontractors, agents, employees, or other persons
acting on their behalf which relates to the services described in section 1 of this Agreement; and
(2) from any claim that personal injury, damages, just compensation, restitution, judicial or
equitable relief is due by reason of the terms of or effects arising from this Agreement. This
indemnity and hold harmless agreement applies to all claims for damages, just compensation,
restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the
events referred to in this Section or by reason of the terms of, or effects, arising from this
Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the
defense of the City, including fees and costs for special counsel to be selected by the City,
regarding any action by a third party challenging the validity of this Agreement, or asserting that
personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal
or property rights arises by reason of the terms of, or effects arising from this Agreement. City
may make all reasonable decisions with respect to its representation in any legal proceeding.
Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code
Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section
2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of the Consultant.
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend, indemnify and hold harmless the City, its officers, agents,
representatives, and employees against any and all liability, including costs, and attorney's fees,
for infringement of any United States' letters patent, trademark, or copyright contained in the work
product or documents provided by Consultant to the City pursuant to this Agreement.
10. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
Page 4 of 8
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
11. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
12. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interest and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
13. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax 714- 647-6956
Executive Director
Public Works Agency
Page 5 of 8
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, CA 92702
To Consultant: EEC Environmental
One City Boulevard West, Suite 1800
Orange, CA 92868
Attn: Jim Kolk, Principal Engineer
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
timeframes, weekends, federal, state, County or City holidays shall be excluded.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral
or written, between the parties. In the event of a conflict between the terms of this Agreement and
any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be
modified except by written instrument signed by the City and by an authorized representative of
Consultant. The parties agree that any terms or conditions of any purchase order or other
instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not
bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by any
party, or anyone acting on behalf of any party, which are not embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other Consultants retained by City.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
Page 6 of 8
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
18. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, relation, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities or in connection with any activities under this Agreement.
Consultant affirms that it is an equal opportunity employer and shall comply with all applicable
federal, state and local laws and regulations.
19. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
20. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
Page 7 of 8
21. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
Daisy Gomez
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By: tr(, -f."L-
Alin M. Funk
Senior Assistant City Attorney
RECOMMENDED FOR APPROVAL
Nabil Saba, P.E.
Executive Director
Public Works Agency
CITY OF SANTA ANA
Kristine Ridge
City Manager
CONSULTANT
Name:Jim Kolk
Title: Principal Engineer
Page 8 of 8
EXHIBIT A CITY OF SANTAANA
RFP NO.: 20-089
WASTE DISCHARGE REQUIREMENTS COMPLIANCE SERVICES
A. Introduction
The Water Resources Division of the Public Works Agency is committed to providing the
highest quality drinking water systems and sewer collection and conveyance systems.
To pursue this mission, the Water Resources Division is issuing this Request for
Proposal (RFP) for Waste Discharge Requirement (WDR) and Environmental
Compliance Services to assist City staff in implementing key mandated programs,
including the FOG control program outlined in the City's Sewer System Management
Plan (SSMP) and as adopted in the Santa Ana Municipal Code Chapter 39. Continuous
and timely interaction with our customers, particularly the food service establishment
(FSE) community, is paramount to the successful control of FOG in the sewer collection
and conveyance system. The work that will be performed by the selected Consultant is
essential to the City's ability to effectively control FOG in the sewer collection and
conveyance systems, as well as maintaining compliance with key regulatory programs.
B. Background & Description
The City of Santa Ana is located in the County of Orange in Southern California. The City
encompasses 27.2 square miles and a population of 332,318 people. There are approximately
1,000 FSEs and about 250 are equipped with Grease Removal Equipment (GREs) that require
regular FOG control inspections.
The Water Resources Division is a part of the City's Public Works Agency and oversees and
maintains the daily operations of the public water system and sanitary sewer system. The City
of Santa Ana's water system is comprised of approximately 478 miles of water main, 45 MG of
storage at 5 sites, 7 Metropolitan Water District connections, 21 groundwater wells, 7 pump
stations, 4 pressure regulating stations and utilizes 2 pressure zones. The City's sanitary sewer
system has approximately 9,000 manholes, 400 miles of sewer mains and 2 lift stations. The
sewer system collects all sewage and transports it to the Orange County Sanitation District for
treatment. The Water Resources Division administrative and engineering section is tasked with
overseeing the implementation of WDR and other Environmental compliance programs.
C. Work Description
The selected Consultant will provide WDR/SSMP compliance services, FOG Program
management services, FSE & GRE inspections, Environmental compliance services, program
information and outreach, expert review and advice to City staff, maintain maps, records, and
an array of related technical support services. The Core Requirements and Deliverables are
listed below and represent the central work efforts the Consultant will be responsible for
performing.
D. Core Requirements and Deliverables (Stated Fee basis)
Consultant shall provide the following deliverables in accordance with established procedures
as dictated by the Program Manager or designee. Turnaround time shall not exceed thirty (30)
calendar days per assignment unless otherwise specified by the Program Manager or designee.
The Consultant is expected to be knowledgeable in environmental protection and treatment,
especially as it relates to sewage systems, FOG control, as well as public water systems.
Page 1 of 10
CITY OF SANTA ANA
RFP NO.: 20-089
WASTE DISCHARGE REQUIREMENTS COMPLIANCE SERVICES
Waste Discharae Reauirements (WDR) and Sewer Svstem Manaaement Plans (SSMP
The consultant shall be knowledgeable with the State's environmental compliance
regulations including the Sanitary Sewer System Waste Discharge Requirements
issued by the Water Resources Control Board. The consultant shall provide
environmental compliance services including:
• Performing the City's SSMP Audits as required by the WDR regulations,
assessing the effectiveness and performance of key WDR programs, and
preparing a report of the findings and recommendations.
• Preparing City's 2024 SSMP update as required by the WDR regulations utilizing
the 2019 SSMP update and 2017 SSMP audits as foundations.
• Providing quarterly WDR training and advising City staff on emerging issues,
revisions and additions to the SSS WDR.
• Provide updates and training on SSO contingency plans for the City's sewage lift
stations.
• Providing SSO response support, including data analysis, volume estimating,
reporting, etc.
• Develop a sewer system maintenance (cleaning) program and schedule which
prioritizes sewer main cleaning based on parameters such as topography,
condition of pipe, flow characteristics and historical inspection analyses. The
proposed sewer maintenance program will optimize cleaning frequencies and
resource deployment. Deliverables will include cleaning program maps in PDF
format and in GIS format compatible for use with the City's infraMAP software.
2. FOG Program Management.
The Consultant shall collect, organize, and manage the FOG control program data. The
current and existing database shall be maintained and updated. The Consultant shall
provide monthly inspection reports and include the following: number of inspections made
during the period, findings (i.e. out of compliance, follow-up inspections, etc.), provide
recommendations and assist the FOG Manager with follow up documentation and
technical expertise. The Consultant shall coordinate meetings with the FOG Control
Program Manager to evaluate and prioritize required activities. The Consultant shall be
available during normal working hours, after hours and weekends to provide assistance
as required.
The consultant must be able to maintain the FSE inventory and maintain a schedule that
prioritizes FSE inspection frequencies based on FOG production, compliance history,
elevated maintenance location relationships, and SSO history.
Page 2 of 10
CITY OF SANTA ANA
RFP NO.: 20-089
WASTE DISCHARGE REQUIREMENTS COMPLIANCE SERVICES
The Consultant shall coordinate with the City to establish all inspection schedules and
tasks related thereof. These schedules will be coordinated in conjunction with City Staff
and FOG inspectors. Additionally, the consultant shall provide outreach material, educate
and train City personnel performing Food Service Establishment (FSE) Inspections.
The Consultant shall be able to append Orange County Health Care Agency National
Pollutant Discharge Elimination System (NPDES) inspection data into the City's
geodatabase for analysis and to identify necessary NPDES follow-up inspections. The
Consultant must have specific knowledge of current and pending MS-4 requirements and
be able to integrate storm -water inspection elements into the FSE inspection process.
The City uses infraMAP software to collect, and to manage FOG data along with ArcGIS
software. The Consultant must have expertise using these software packages.
The Consultant shall be able to conduct, obtain, and analyze data from different sources
to ensure and provide an up-to-date inventory of food facilities within the City and shall
be able to integrate these data into the City's FOG database.
The City's inspection process leverages wireless technology for all field inspection
activities. Consultant must be familiar with mobile data acquisition systems including
hardware, operating systems, software, network structures, and evolving technologies.
The Consultant shall provide oversight and administration support of the FSE inspection
program. The Consultant shall work with the FOG Control Program Manager to develop
and implement FOG related initiatives such as: residential FOG disposal education
outreach program, BMP's educational outreach to FSE owners and distribute FOG
related material like pamphlets, and DVD's. In addition, the Consultant shall perform
evaluations and develop performing measures to FOG related chemical and biological
additives used for FOG.
The Consultant shall have vast experience and expertise on grease control devices
(GRD's) and FOG control measures and or additives. The Consultant shall provide upon
request reports and facts for and advice the City on grease control devices. These reports
are not limited to size, design, maintenance practices, but shall provide an entire overall
perspective of this devices and wide use of in the food service industry.
The consultant must be able to manage pictures, GRE requirement documents, permits,
and other documents for all FSEs and make those documents accessible through the
mobile map interface.
Consultant shall review City Municipal Code and provide recommendations for program
modifications or enhancements
Consultant shall conduct site assessments of FSEs to determine or evaluate GCD retrofit
options
3. Food Service Establishment (FSE) Inspections and Enforcement.
Page 3 of 10
CITY OF SANTA ANA
RFP NO.: 20-089
WASTE DISCHARGE REQUIREMENTS COMPLIANCE SERVICES
The consultant shall physically inspect each FSE in the City as determined by the FOG
Control Program Manager or its designee. The consultant shall provide educational
information and Best Management Practices (BMP's) information to the FSE facility
owner/manager in charge at the time of inspection. In addition, the Consultant shall
coordinate, establish work schedules and provide educational and training information to
City personnel as necessary and required upon City request.
The Consultant shall prepare and provide a summary of the FSE inspection to the
owner/manager in charge. This handout shall be in English and Spanish.
Inspection Categories:
Permitting Inspections- These are comprehensive initial inspections of new and or
remodeled FSE's. The purpose is to identify the type of food, equipment and
kitchen practices that could contribute FOG to the sewer system. FSE's are
provided with educational education on FOG program compliance and BMP's. The
Consultant will be required to educate and provide this information to the FSE's at
the time of the inspection.
Grease Removal Equipment (GRE) Inspections- These inspections are conducted
to evaluate compliance with a facility's grease removal equipment requirements.
The inspections should be comprehensive in support of potential future
enforcement efforts where necessary and should include measuring FOG content
of each chamber of all GREs.
• Best Management Practices (BMP) Inspections- These are inspections to
determine the compliance with all required kitchen BMP's. These should include a
thorough survey of kitchen facilities. Additional, education material shall be
provided to the FSE at the time of inspection.
• Compliance Inspections- These inspections are conducted when it is determined
by the FOG Control Manager that a follow-up or emergency inspection required
for non-compliance issue that has been identified thereof.
• FSE NPDES Inspections- These inspections are in response to follow-up on
NPDES issues identified by the Orange County Health Care Agency. Inspectors
must be familiar with the NPDES program and its regulations and identify violations
and verify compliance.
• Limited Food Preparation (LFP) Inspections- These are inspections of known or
probable LFP facilities to confirm their FOG discharge status.
E. As -Assigned Tasks (Time and Materials cost basis)
Maintaining Maps and Database Records.
Page 4 of 10
CITY OF SANTA ANA
RFP NO.: 20-089
WASTE DISCHARGE REQUIREMENTS COMPLIANCE SERVICES
The FOG Control Program utilizes GIS technologies and maps to manage, maintain, and
update a FOG geodatabase containing information on all FSEs & GREs and inspection
records. The Consultant shall maintain and update the FOG geodatabase and associated
maps. The consultant will be tasked with the following:
• Review inspection records and results for quality assurance and control purposes.
• Add, edit or delete records and map points as FSEs and GREs are added or
deleted from the inventory.
• Edit existing records and feature classes to reflect true field conditions. This would
include FSE and GRE relationships.
• Maintain layer definition queries that access FOG program data to represent
FSEs and GREs that need routine inspections, FSEs and GREs that have
existing violations, FSEs and GREs that have never been inspected, FSEs that
have NPDES violations, and LFPs that need to be confirmed.
• Coordinate with staff and technology consultants to identify and implement
infraMAP software inspection form improvements and troubleshoot errors and
issues. This may include providing a GIS analyst for on -site support.
• Coordinate with staff and technology consultants to define required WDR
program work flows and support integration with emerging technology.
• Consultant should be able to use data validation tools to review feature class
data including FOG inspection activity data.
• Assist the City with maintenance data analysis and O&M task optimization.
2. Training & Support
The Consultant shall provide training and support on as needed basis and as required
by the City. The training shall include and not limited to: WDR updates, Sewer System
Management Plan meeting goal and objectives, FOG Program evaluations and reports,
GIS support and mapping system. The training shall be conducted in the field and on
the classroom as needed by the City and their Staff.
General Environmental Compliance SUDDort
In addition to WDR compliance, the consultant shall provide expertise and support in a
wide range of compliance programs that fall within the Water Resources Division purview,
including but not limited to: cross -connection program support, potable water discharge
permitting and monitoring, production well O&M assessment and support, water
distribution infrastructure, stormwater compliance, compliance related business process
development, project management, and assistance.
Page 5 of 10
CITY OF SANTA ANA
RFP NO.: 20-089
WASTE DISCHARGE REQUIREMENTS COMPLIANCE SERVICES
4. General Sewer System O&M Support
The Consultant shall be able to assist the City with assessment of sewer system issues
and development of corrective actions including source identification and mitigation.
F. Technical Abilities
Proposer must demonstrate the following skills:
Ability to successfully perform FSE and GRE inspections in other languages (in addition
to English). Additional consideration will be given to proposers which demonstrate this
ability.
2. Knowledge of environmental regulations and formal training in environmental sciences
and or engineering.
3. Demonstrated capability to integrate GIS, database and maintenance management
technologies to effectively manage FSE inspections and FOG Program tasks.
c. Cooperative Work Environment
It is required that successful proposer be able to work together in a cooperative work
environment with the program manager/contract administrator and staff, and other consultants
as required.
H. Ongoing Coordination/Status Meetings
During the term of the contract, the Program Manager reserves the right to schedule periodic
group or individual meetings (anticipated to be once per quarter).
I. Content
The City retains control over all creative content, and is responsible for providing existing
creative content to the Consultant. The City will work with the Consultant(s) to develop any new
creative, including public service announcements, display ads, collateral materials, etc., as well
as the technical and knowledge support required to execute any advertising activities. The City
will be the sole authority in determining acceptability of Consultant(s) work product.
J. References and Related Work Product Samples
The List of References form is required to be completed as reflected in Section K. Proposers
and Subcontractors of Proposer are required to provide a minimum of four (4) references to
demonstrate successful performance for work of similar size and specific scope of work per
component specific for proposal submittal as specified in this contract during the past five (5)
years. The name of the project and the dollar amount of the contract shall be provided for each
listed reference along with contact information. Proposers and Subcontractors of Proposer must
also demonstrate that they are properly equipped to perform the work as specified in this
Page 6 of 10
CITY OF SANTA ANA
RFP NO.: 20-089
WASTE DISCHARGE REQUIREMENTS COMPLIANCE SERVICES
contract. Previous experience working with government agencies and working cooperatively
with other companies/agencies/entities will be an important consideration. This will enable the
City to judge product reliability, vendor performance, and other information.
Page 7 of 10
EXHIBIT B
Corporate Office
Tel: (714) 667-2300
fSia,_ U
Fax: (714) 667-2310
One City Boulevard West, Suite 1800
Orange, California 92868
ENVI R O N MENTAL www.eecenvironmental.com
August 4, 2020
Ms. Kathia Reyes
City of Santa Ana
Public Works Agency
220 S. Daisy Avenue
Santa Ana, California 92703
Subject: Proposal to Provide Waste Discharge Requirements Compliance Services to the
City of Santa Ana (RFP No. 20-089)
Dear Ms. Reyes:
EEC Environmental (EEC), a privately held corporation (C Corp), is pleased to submit this
proposal to the City of Santa Ana to provide services requested in RFP No. 20-089, Waste
Discharge Requirements Compliance Services. EEC's proposal has been prepared pursuant to
the RFP. EEC brings extensive experience and past success in developing, implementing, and
managing State of California Waste Discharge Requirements (WDR) mandated programs,
including Sewer System Management Plans and fats, oils, and grease control programs. EEC is
poised and prepared to assist the City with the many tasks and services associated with WDR
compliance programs. WDR services will include, but will not limited to, auditing and updating
the SSMP and overseeing and administering the FOG control program, including food service
establishment inspections, enforcement of the City's Municipal Code, public education and
outreach, geographic information systems support, computer maintenance management
systems support, and training.
Since 2003, EEC has assisted the City of Santa Ana with FOG program development and
implementation as well as other WDR compliance -related services. As a result, the City has
consistently remained in compliance with the WDR requirements and has experienced a steady
decrease in FOG -related sanitary sewer overflows and an increase in FSE compliance
throughout the City. EEC continues to add bilingual staff to its team and will continue to work
with the City's FSEs to develop a business -friendly, education -based atmosphere to achieve
high compliance rates related to the City's FOG control ordinance.
EEC has also assisted the City with a wide range of environmental compliance programs
including cross -connection, drinking water discharge permitting, production well O&M
assessment, water distribution infrastructure issues, stormwater compliance, and project
management and staff assistance. Consequently, EEC has developed an unmatched
understanding of the City's compliance program processes and knowledge of the City's data
management tools. Through the experience gained from our previous work for the City and for
other sewer municipalities, the EEC team will continue to provide a flexible, safe, and cost-
effective approach to meeting the City's compliance goals and needs. EEC's previous and
unique experience with WDR compliance throughout the U.S. and specifically with the City will
ensure that there will be no learning curve associated with this project.
This proposal shall be valid for a period of 120 days after the submission of the proposal.
ENVIRONMENTAL I ENGINEERING I COMPLIANCE I SAFETY I TECHNOLOGY C_
City of Santa Ana
August 4, 2020
Thank you for the opportunity to provide these WDR and environmental compliance services to
the City. We look forward to the opportunity to discuss EEC's proposal.
Respectfully,
EEC Environmental
t�t
Jim Kolk
Principal Engineer
Enclosures: EEC Proposal to Provide FOG Program Management Services
RFP #20-089 2 EEC
LEEC
ENVIRONMENTAL
PROPOSAL TO PROVIDE
WASTE DISCHARGE REQUIREMENT
COMPLIANCE SERVICES
FOR THE CITY OF SANTA ANA
RFP No. 20-089
August 4, 2020
CEEC
ENVIRONMENTAL
Table of Contents
Statement of Qualifications
AgreementStatement................................................................................................................ 1
Firm and Team Experience........................................................................................................ 1
CorporateProfile.......................................................................................................................1
Background.........................................................................................................
2
ProjectTeam............................................................................................................................. 3
ProjectManagement.................................................................................................................5
Understanding Scope of Services..............................................................................................
5
Relevant Project Experience...................................................................................................... 6
References...............................................................................................................................10
Fees..........................................................................................................................................10
Scope of Services
CoreRequirements...................................................................................................................11
1. WDR and SSMP Services.......................................................................................11
Value -Added WDR/SSMP Services.........................................................................13
2. FOG Program Management....................................................................................14
Value -Added Program Management Services.........................................................15
3. FSE Inspections and Enforcement...........................................................................15
As -Assigned Tasks...................................................................................................................18
1. Maintaining Maps and Database Records...............................................................18
2. Training and Support...............................................................................................19
3. General Environmental Compliance Support...........................................................19
Cross -connection Program Support.........................................................................19
Potable Water Discharge Permitting and Monitoring................................................20
Production Well O&M Assessment and Support......................................................20
Water Distribution Infrastructure..............................................................................21
Stormwater Compliance...........................................................................................21
Project Management and Assistance.......................................................................22
4. General Sewer System O&M Support......................................................................22
Source Identification, Prioritization, and Remediation....................................................22
Response to and Enforcement of Private Sewer Spills..................................................23
Sewer System Condition Assessment...........................................................................23
Schedule...................................................................................................................................25
Appendix A — Resumes
Appendix B - Forms and Certifications
*Note: Fee proposal is provided as a separate submittal.
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP 20-089 i August 4, 2020
:4
t 4
Statement of Qualifications
Agreement Statement
EEC has read and agrees to any and all provisions contained in the standard agreement
attached as Appendix 2 to the City of Santa Ana RFP No. 20-089 for Waste Discharge
Requirement Compliance Services.
Firm and Team Experience
Corporate Profile
EEC Environmental (EEC) is pleased to submit this proposal to provide continued Waste
Discharge Requirements (WDR) and environmental compliance services to the City of Santa
Ana (City). Based on EEC's extensive experience and success in developing, implementing,
and managing mandated programs, including Sewer System Management Plans (SSMP), fats,
oils, and grease (FOG) control programs, and a wide range of environmental compliance
programs throughout the county, EEC is poised and prepared to assist the City with the
multifaceted tasks and services associated with its existing WDR and environmental compliance
programs. These services include, but are not limited to, auditing and updating SSMPs,
providing oversight and administration of a comprehensive FOG control program, which
includes food service establishment (FSE) inspections, assisting with enforcement of the City's
Municipal Code Article III, Chapter 39, Section 39-56, assisting in the response to sanitary
sewer overflows (SSOs), public education and outreach, City personnel education and training,
geographic information systems (GIS) support, computer maintenance management systems
(CMMS) support, and training. This proposal was prepared in accordance with the requirements
outlined in RFP #20-089.
Number of Employees: 45
Years in Business:
25
Corporate headquarters:
1 City Boulevard West, Suite 1800
Orange, California 92868
Phone Number:
(714) 667-2300
Fax Number:
(714) 667-2310
Website:
www.eecenvironmental.com
Certifications/Licenses:
Class A General Engineering Contractors License #743267
Hazardous Substances Removal Certification
Small Business Enterprise (CA DGS) #15715
Small business as defined by the Federal Acquisition Regulations
Tax Identification Number:
33-0665828
City Business License #:
189071
Primary Project Contact:
Mr. Jim Kolk
Project Manager / FOG Program Manager
Phone: (714) 667-2300
E-Mail: jkolk@eecenvironmental.com
Secondary Project Contact:
Mr. Joseph Jenkins
Project Regulatory Specialist
Phone: (714) 667-2300
E-Mail: jjenkins@eecenvironmental.com
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP 20-089 1 August 4, 2020
Background
EEC is a full -service environmental consulting firm that provides top -tier environmental,
engineering, technology, and consulting services to public and private entities throughout the
United States. EEC was founded in 1995 to fulfill a need for technical excellence and personal
service in environmental consulting. EEC comprises a team of experts in engineering,
environmental compliance, environmental science technology and data management systems,
chemistry, toxicology, hydrogeology, geology, and industrial hygiene.
EEC's Engineering Division assists municipalities in the management and implementation of
all aspects of their sewer collection system and associated programs. The division also
performs compliance audits, designs and implements plans for treatment and reuse of
wastewater, management of storm water, and remediation of soil and groundwater.
The Environmental Division routinely performs
Phase 1/II ESAs; soil and groundwater
investigations; air monitoring; and asbestos and
lead testing. The division also prepares and
implements site assessment work plans,
preliminary endangerment assessments,
remedial action plans, and closure reports for
regulatory acceptance and approval.
The Construction Division supports projects
originating from the engineering and
environmental departments and also
undertakes projects independently. This
division removes underground and
aboveground storage tanks; installs, operates,
and maintains remediation systems; and
performs general construction services,
including operation of heavy equipment.
EEC's Technology Services division provides
expertise in GIS and CMMS development, data
management, interpretation, and evaluation
that sets EEC apart from other consulting firms.
The division facilitates efficient collection,
organization, and review of large data
inventories and uses CAD and database
management technologies to support and
manage projects across the firm's disciplines.
The department identifies the right technologies
for the client's most critical needs and ensures
that the chosen technologies will stay relevant
and effective long after project completion.
EEC's administrative team support the entire
firm by conducting project -related activities,
such as document editing and production,
accounting, and invoicing.
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP 20-089
August 4, 2020
Project Team
All selected key personnel have the necessary availability, credentials, licenses, and relevant
experience required to successfully complete the proposed scope of work on schedule and
within budget in accordance with the City's requirements. A summary of EEC key personnel,
regulatory experience, registrations, and credentials is included in Table 1, Summary of Key
Staff Qualifications. Key personnel resumes are included as Appendix A.
"EEC brings unique technical expertise to our projects and provides practical solutions for our
agency, our satellite agencies, and our industries. "
Mahin Talebi, Former Source Control Manager
Orange County Sanitation District
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP 20-089
August 4, 2020
Table 1, Summary of Key Staff Qualifications
Project
1
1
Jim Kolk
B.S., Industrial Engineering; PACP/NASCCO Certification; CWEA SSO Reporting Certified;
15%-50%
Project Manager
26
Co -Author and Researcher for Orange County FOG Control Study — Phase 11;
(as needed)
Performed/Managed 5,000+ FOG inspections
John Shaffer
General Engineering Contractor; Co -Author, Lead Researcher for Orange County FOG
o
5 /0-100
Principal -in -Charge
30
Control Study — Phase I and Phase 11; WEF/EPA FOG Control Workshop Contributor &
(as needed)
Speaker; IAPMO FOG Task Group Member; CWEA FOG Inspector Trainer
Keith Silva
B.S., Aeronautical Operations; 40 Years at EPA Regions 7 & 9; Certified EPA Inspector;
5%-10%
Regulatory Advisor
40+
Featured Speaker at CWEA Conferences; Works with Industry and Municipalities to Achieve
(as needed)
EPA s Pretreatment Program Goals; Handles Difficult Compliance and Enforcement Cases
Alex Conner
GIS Specialist with a Bachelor's Degree in Geography; Advanced Knowledge of ESRI's
Data Management /
3
ArcMap and Online Platforms for Creating and Managing Geodatabases, Including the
25%-30%
GIS / Database Design
Creation and Management of Field Crew Applications. Knowledge of Microsoft Access and
(as needed)
AutoCAD as Supplementary Assets to Perform Mapping and Analytical Tasks
Joseph Jenkins
B.A., Business Administration; Environmental Management Certification; QISP; CWEA
20%-50%
Compliance Inspector/
13
Environmental Compliance Inspector Grade 1; OSHA 40-Hour HAZPWOPER Certification;
(as needed)
Inspection Supervisor
Inspection Management and Training; EEC Inspector and QA/QC Inspection Procedures
Fallon Franklin
B.S. Mechanical Engineering; OSHA 40-Hour HAZWOPER Certification; Compliance
50%-60%
Engineer / Compliance
4
Inspector; Conducted Hundreds of Inspections
(as needed)
Inspector
Baltazar Maldonado
B.S. Business Management; Compliance Inspector; Bilingual (English/Spanish); OSHA 40-
20%-50%
Compliance Inspector
3
Hour HAZPWOPER Certification; Conducted Thousands of Inspections; SSO Investigation
(as needed)
and Response Development
Studied Information Technology and Programming at North Central Michigan College;
Jordan Washburn
2
California Water Distribution Level 1 Certification; OSHA 40-Hour HAZPWOPER Certification;
20%-50%
Compliance Inspector
Compliance Inspector; Conducted Hundreds of Inspections; SSO Investigation and
(as needed)
Response.
Robert Schubert
M.S. Environmental Engineering
20%-50%
Sr. Compliance
6
B.S. Civil Engineering
(as needed)
Inspector
Compliance Inspector; Conducted Hundreds of FOG and NPDES Inspections;
Ph.D. in Environmental Engineering and an M.S. in Civil Engineering from Caltech,
Dennis Kasper, Ph.D.
Pasadena, CA and a B.S. in Civil Engineering from Loyola Marymount University, Los
10%-20%
Technical Advisor
38
Angeles, CA. Areas of expertise include: Desalination, Membranes, Water Treatment
(as needed)
Processes, Wastewater Reclamation, Island Water Supplies, Water Treatment Chemistry,
and Distribution System Water Quality.
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP 20-089
August 4, 2020
t�t,y
Project Management
The designated project manager, Jim Kolk, has served as the primary project manager for the
City's WDR compliance, environmental compliance, and FOG Control Program projects for the
past 12 years and will continue to serve in this role (for a minimum of 1 year). Jim will provide
overall management and leadership to maintain an effective team, ensure availability of
technical staff, maintain a high quality of work, ensure all work is performed pursuant to safety
standards, and resolve project issues. While many tasks can and should be handled directly by
technical staff, all project communication will be routed through Jim to ensure continuity of
project tasks and control of project resources. If Jim is unavailable, Joseph Jenkins will serve as
the secondary project manager.
EEC will continue to implement a quality assurance / quality control (QA/QC) process that will
include periodic reviews throughout the project. The project manager will ensure that required
elements are effectively incorporated into the project and the principal -in -charge will ensure that
the project manager is routinely performing this verification. Qualified team members with no
prior involvement in the particular task will verify technical tasks, including intermediate
calculations and determinations of key parameters, for accuracy and completeness. The project
manager and, when appropriate, the principal -in -charge, will review all reports and
presentations for technical content and format.
Understanding Scope of Services
EEC understands that the City wishes to partner with a consultant that possesses the expertise
and proven experience to ensure the City's continued compliance with the Statewide WDR and
a variety of other mandated compliance programs. EEC shares in the City's desire to develop
effective water and sewer system programs that address regulatory requirements while
maximizing the usage of available City resources.
Since the issuance of Order No. R8-2002-0014 by the California Regional Water Quality Control
Board in 2002 and subsequent issuance of the current Statewide General WDR for Sanitary
Sewer Systems (Order No. 2006-0003-DWQ) in 2006 and Revised Monitoring and Reporting
Program (WQ 2013-0058-EXEC), EEC has applied its insight in developing and implementing
practical and defensible programs designed to maximize resources, ensure clients' continued
regulatory compliance, and reduce sanitary sewer overflows (SSOs).
EEC fully understands the intricacies of the WDR, including the biannual internal program audits
and 5-year SSMP update processes. Extensive experience in developing SSMP programs,
auditing programs, and developing supporting documentation for various cities and sewer
agencies has armed the EEC team with the tools necessary to advise the City on quarterly
WDR training, SSO contingency planning, and ongoing WDR compliance.
Having previously assisted the City to implement GIS and InfraMAP software for sewer system
maintenance, EEC fully understands the task of developing a sewer system maintenance
program schedule to optimize cleaning frequencies and maximize City resources. EEC also
understands the importance of a timely response to minimize the environmental impacts of
SSOs and importance of reporting accurate volume estimations and timely reporting to the
California Integrated Water Quality System (CIWQS) as required by the WDR.
Having provided FSE inspection services for the City, EEC knows how critical it is to maintain
positive relationships with the local business community. EEC has conducted more than 20,000
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP 20-089 5 August 4, 2020
FSE best management practice (BMP) inspections and more
than 18,000 grease interceptor/trap inspections, issued notices of
non-compliance, and conducted follow-up inspections to ensure
FSEs' compliance with FOG control requirements. EEC's
inspection services enhance and use existing agency resources,
such as GIS and FSE databases, to maximize the efficiency and
efficacy of FOG control efforts. EEC understands that FOG
source control is the first line of defense in controlling SSOs
caused by FOG blockages and combines two important
elements: BMPs and proper maintenance of grease -removal
equipment (GRE).
CEEC
ENVIRONMENTAL
FOG in FSE Kitchen
Successful FOG control programs contain several critical elements: First, effective FOG control
programs need a strong FSE education and outreach program and an effective inspection
program to monitor and enforce the implementation of BMPs. Education, inspection, and
enforcement programs are key to the success of the second element: the proper design,
installation, and maintenance of GREs to capture of FOG that finds its way into drains at FSEs
before it flows to the public sewer system. EEC's staff is experienced in every facet of FOG
control and includes engineers and field inspectors who are well equipped to assist the City to
address all FOG -related issues.
EEC's diverse staff brings an extensive range of water and wastewater compliance experience
beyond FOG/WDR programs. EEC's experience includes, but is not limited to: cross -connection
program support, potable water discharge permitting and monitoring, production well O&M
assessment and support, water distribution infrastructure, stormwater program compliance,
compliance related business process development, project management, and assistance.
Relevant Project Experience
EEC has a demonstrated understanding of the SSO WDR, from its 2002 inception to its current
form. Since 2003, extensive experience providing FOG control program and WDR services and
complementary services have gained EEC an excellent reputation and working relationship with
federal, state, and local agencies.
EEC has provided similar services to 30+ cities and sewer districts in Southern California,
including the following:
City of Anaheim
City of Fullerton
City of La Habra
City of Orange
City of Santa Ana
City of Stanton
County of Orange
Costa Mesa Sanitary District
Garden Grove Sanitary District
Irvine Ranch Water District
Midway City Sanitary District
Orange County Sanitation District
EEC understands the City of Santa Ana's FOG control program database and FSE inspection
program in detail. Through previous work for the City and unique knowledge of the City's FOG
control program, EEC will continue to provide a flexible, cost-effective approach to meeting the
City's project goals and needs. The following concise project descriptions provide just a
snapshot of EEC's relevant project experience.
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP 20-089 6 August 4, 2020
CEEC
ENVIRONMENTAL
City of Santa Ana: WDR Compliance, FOG Program Management Services
Contact: Mr. Rudy Rosas, Principal Civil Engineer (714) 647-3379
EEC has provided a wide variety of WDR and environmental compliance services to the City,
including the 2013, 2015, 2017 and 2019 internal SSMP audits, the
2020 SSMP update, program development and implementation of
the Drinking Water Systems Discharge Permit, as well as cross -
connection program and smart water meter infrastructure program
support. EEC developed, implemented, and helped the City \
manage its FOG control program, and has been inspecting FSEs
in Santa Ana for the past 14 years. EEC compiled and maintains
an exhaustive list of FSEs within the City's boundaries and
inspected each FSE for inventory cooking equipment,
fixtures, floor sinks and drains, and GREs, and to evaluate
FSEs' compliance with FOG program regulations. EEC has Inspector Using Mobile Device tc
maintained FSE and kitchen equipment inventory in the Gather FSE Data
City's infraMAP database and created inspection
frequencies based, in part, on an FSE's potential to release FOG into the sewer system. EEC
used the City's GIS to determine an FSE's potential to impact sewer line elevated maintenance
locations (EMLs). This project will conclude September 2020.
Project highlights include the following:
• Internal SSMP audit
• Operation & maintenance manual
development and regular updates
SSMP update
SSO response manual development
SSO emergency response training
• FOG program development and
management support
• Permitting inspections
• FSE kitchen BMP inspections
• GRE inspections
• FSE non-compliance notifications
• Compliance inspection and follow-up
efforts
• SSO response and support
• Mobile FOG inspection deployment
Operations and maintenance program
standard operating procedures
• Misc. NPDES permitting support
• Cross -connection guidance
documentation development
• AMI and supplemental staff support
Costa Mesa Sanitary District. WDR Compliance, FOG Program Management Services
Contact: Mr. Scott Carrol, General Manager, (949) 645-8400
EEC currently provides many of the same services the City is requesting—WDR and SSMP
support, FOG program management and inspections, GIS support, CMMS support, and
modeling services —to the CMSD. This project is ongoing.
Some project highlights include the following:
• Internal SSMP Audit
• SSO evaluation and follow-up
• Enforcement program development
and management
• Cityworks implementation and support
• FOG program development and
management
FSE database creation / management
Infiltration and inflow analysis support
GIS development and management
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP 20-089 7 August 4, 2020
• FSE FOG inspections and follow-up Hotspot analysis
• CCTV source identification inspections Hydraulic modeling
• Training services
City of El Segundo: WDR Compliance, FOG Control Program Support
Contact: Mr. Lifan Xu, Principal Civil Engineer, (310) 524-2368
In 2014, EEC audited the City of El Segundo's internal SSMP
review and updated its SSMP pursuant to the WDR. EEC
also updated the City's SSO Emergency Response Plan
(ERP) to comply with the recently updated Monitoring and
Reporting Program. Additionally, EEC compiled and
maintained an exhaustive list of FSEs within the City's
boundaries that would require inspection of cooking
equipment, fixtures, floor sinks and drains, and GREs and to
evaluate compliance with FOG program regulations. This
project is ongoing.
The project scope included the following:
CEEC
ENVIRONMENTAL
Typical Vaccon Truck
• SSMP internal audit 0 Permitting inspections
• SSMP update 0 BMP and GRE inspections
• SSO ERP update Compliance inspections
• Program creation and management
Irvine Ranch Water District: FOG Program Management and Inspection Services
Contact: Ms. Frank Soto, Regulatory Compliance Manager, (949) 453-5844
EEC conducted a FOG characterization study that included more than 800 FSE initial
inspections within the Irvine Ranch Water District's (IRWD's) service area and continues to
support the district's FOG control program efforts, including FSE inspections. GREs are
inspected for size, operational status, and structural condition, and FSEs are educated about
the FOG program. EEC developed a geodatabase to enhance analysis of the data collected;
FSE and GRE data were further analyzed relative to SSOs and sewer hotspot locations.
Inspection data were instrumental in developing IRWD's FOG program, providing a basis for
prioritizing FSE permitting and inspections as well as optimizing IRWD's resources. This project
is ongoing.
The project scope included the following elements:
• Program creation and management
• Permitting inspections
• BMP and GRE inspections
• Compliance inspections
• Nonroutine customer support
• H2S testing and monitoring
• FSE plan submittal program development and management
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP 20-089 8 August 4, 2020
CEEC
ENVIRONMENTAL
City of Anaheim: WDR Compliance, FOG Program Management and Inspection Services
Contact: Mr. Jonathan Heffernan, Operations Supervisor, (714) 765-6860
EEC has provided FOG program services to the City of Anaheim since 2008. Services have
included FSE inspections, development of the City's FOG program manual, and guidance on
analysis of FSE contributions to sewer line hotspots and SSOs. During SSO events, EEC
provided support for follow-up inspections, corrective action tracking, and GIS development to
aid in analysis of FSE and SSO relationships. EEC has assisted the City to review FSE variance
and waiver requests, including site inspections, to verify site limitations or identify alternatives to
preclude the need for a variance. In 2013, EEC audited the City's internal SSMP. This project is
ongoing.
The project scope included the following elements:
SSMP internal audit
• Compliance/enforcement inspections
• New FSE permitting inspections
New FSE building plan and variance request review
• SSO response support and training
• FSE NPDES inspections
FSE BMP/GRE inspections
GIS development
Sewer design manual and sewer bypass guidance development
Sewer capacity analysis and assessment support
City of Los Altos: WDR Compliance and FOG Program Management
Contact: Aida Fairman, P.E., Engineering Services Manager, (650) 947-2603
Since 2014, EEC has managed and completed the FOG
program inspections for the City of Los Altos. In the first year,
EEC completed an inventory of food service facility (FSF)
equipment and grease interceptor status. For FSFs that did not
have grease interceptors, EEC worked with the City and the
FSFs to install an approved grease interceptor. Each year, EEC
has completed the required inspections on -time including the
necessary follow-up and enforcement actions, binder and Excel
table deliverables, and has assisted the City with any
additional FOG program needs including educational
material development and plan review.
The project scope included the following elements:
FOG Program Management
BMP inspections
BMP/GRE Inspections
Inspection routing
Inspection QA/QC
Inspection management
Inspector Reviewing
Site Safety Plan
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP 20-089 9 August 4, 2020
CEEC
ENVIRONMENTAL
References
EEC's WDR compliance services have consistently provided the firm's clients with pragmatic
solutions that enable development of clear and attainable plans for ongoing sewer system
management, operation, and maintenance. The list below identifies current and/or past clients
who can, and are willing to, attest to the quality and timeliness of EEC's services related to
WDR and environmental compliance, SSMP auditing, and FOG control program management
(Table 3, EEC Project References). RFP Attachment 3: References, has also been completed
and is included with completed forms as Appendix B.
Table 3, EEC Project References
Agency
Contact Details
Contract Amount
Mr. Scott Carroll
Costa Mesa Sanitary
General Manager
$110,000
District
(949) 645-8400 ext. 223
scarroll@cmsdca.gov
Mr. Brian Jones
City of La Habra
Water and Sewer Manager
$15,000
brianj@lahabra.com
562 905-9792
Mr. Cesar Barrera
City of Santa Ana
Principal Civil Engineer
$300,000
cbarrera@santa-ana.org
714 647-3387
Mr. Jonathan Heffernan
City of Anaheim
Operations Supervisor
$200,000
jeffernan@anaheim.net
714 765-6860
Mr. Lifan Xu
City of El Segundo
Principal Civil Engineer
$25,000
Ixu@elsegundo.org
310 524-2368
Mr. Frank Soto
Irvine Ranch Water
Regulatory Compliance
$165,000
District
(949) 453-5844
soto@irwd.com
Fees
A fee proposal is provided in a separate submission in the PlanetBids system.
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP 20-089 10 August 4, 2020
CEEC
ENVIRONMENTAL
Scope of Services & Schedule
Core Requirements
Waste Discharge Requirements (WDR) and Sewer System Management Plans
(SSMP)
The EEC team has conducted a wide range of program audits, including SSMP audits, that has
provided EEC with a unique insight to both a regulator's view on conducting audits and a
regulated entity's view on being audited. EEC will provide the City with the following WDR and
SSMP support services under this task:
A. Perform the 2-year internal audit due in 2021. The audit will include a report of the findings
and recommendations identified during the audit.
The cornerstones of EEC's expertise in SSMP program audits are extensive knowledge of key
SSMP program elements in line with regulatory requirements and a breadth of experience that
informs a complete, candid assessment of an agency's conformance or deficiency. Pursuant to
the WDR requirements for SSMPs, EEC's focuses on evaluating the key elements of the SSMP:
1. Goals and metrics
2. Organization and staff
3. Legal authority
4. Operation and maintenance program
5. Design and performance provisions
6. Overflow emergency response plan
7. FOG control program
8. System evaluation and capacity assurance plan
9. Monitoring, measurement, and program modifications
Often, the SSMP internal audit is conducted merely as a formality to satisfy the minimum
requirements of the WDR. EEC takes a somewhat different approach and views the audit from
the perspective of a regulator. A regulator is looking for an honest assessment and program
modification that brings about true improvement in program performance (where needed).
Therefore, the key objectives of EEC's SSMP audit is to candidly evaluate how implemented
programs are impacting the reduction of SSOs and evaluate the proper ongoing management,
operation, and maintenance of sewer system assets.
EEC's general approach to SSMP internal audits is threefold:
1. Evaluate the level of conformance of the City's SSMP to the WDR. This is accomplished
primarily through a desktop review of the SSMP and supporting documentation. EEC is
thoroughly familiar with recent changes to the Monitoring and Reporting element of the
WDR and will ensure the City's SSMP appropriately addresses these changes.
2. Assess the level of conformance of the City's field practices with SSMP policies and
procedures. This includes a detailed review of program -related documents (e.g., work
orders, standard procedures, etc.) and data (e.g., line cleaning history, staff training records,
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP 20-089 11 August 4, 2020
w
etc.), as well as comprehensive interviews with City staff and field observation of key
staff activities.
3. Use the audit findings to develop practical and defensible recommendations for program
improvement. EEC will prepare a report summarizing the audit findings that will include
classification of any identified nonconformances (i.e., major or minor nonconformance).
The report will also contain recommendations for program improvements based on
EEC's experience with successful aspects of similar programs and input received during
the staff interview process.
Analyzing the SSMP and identifying deficiencies in this
manner will allow the City to maintain control of the
definition and implementation of its programs rather than
putting that control in the hands of a regulator. For
example, in evaluating the City's SSO emergency response
plan, EEC will not only confirm that current practices are in
place and followed, but will also assess the defensibility of
key response procedures, such as SSO volume estimating
techniques. This approach parallels a regulator's approach
and allows the City to stay ahead in the process.
Headquartered in Orange, CA, EEC is located close to Santa Ana and will work around the City
staff members' schedules to ensure the audit process is not intrusive but is thorough enough to
satisfy the WDR requirements and improve the City's SSMP programs. EEC anticipates
conducting one SSMP audit over the next two years.
B. Prepare the 2024 SSMP update using information obtained from the SSMP audits.
Pursuant to the SSS WDR, enrollees must update their SSMP once every 5 years to reflect the
enrollee's current SSMP-related practices and the changes recommended during internal SSMP
audits. Having audited the City's SSMP in 2017 and 2019 and having updated the City's SSMP
in 2019, EEC is intimately familiar with the City's SSMP and can readily ensure it stays current
and accurate. EEC anticipates performing one SSMP update by 2024.
C. Provide quarterly WDR training and advising City staff on emerging issues, revisions, and
additions to the SSS WDR.
EEC has provided previous similar training to City staff regarding SSO emergency response
procedures and general WDR requirements. EEC will coordinate with City personnel to
establish a training schedule and determination of requested training topics. Training topics may
include gravity and lift station SSO/emergency response, WDR and SSMP requirements and
contents, FOG program management, drinking water system permitting requirements, water
treatment processes. This core services task will be performed as an element of As -Assigned
Training and Support services.
"EEC's expertise and responsiveness was instrumental in helping
our city meet new stringent sewer regulations."
Ray Burk, Former Principal Civil Engineer
City of Santa Ana
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP 20-089 12 August 4, 2020
Rol
D. Update and provide training on the SSO contingency plans for the two City sewage lift
stations.
The risk of large SSOs is magnified in the event of sewage lift station failures. In collaboration
with the City, EEC has developed an SSO contingency plan for the two lift stations and will
continue to work with the City to update the plans and provide training for staff on specific plan
procedures.
E. Provide SSO response support, including data analysis, volume estimating, reporting, etc.
A timely response to any SSO is critical not only to minimize
the environmental impact of the spill, but also to -
collect/analyze the information needed to determine the
cause(s) of the spill. EEC currently supports the IRWD,
CMSD and the City of Santa Ana with follow-up
investigations of private SSOs. Investigations consist of ~'
identification of the cause(s) of the SSO and discussions
with agency staff to determine the required corrective
actions. Preliminary discussions are conducted with property
owners to implement corrective actions. EEC fully SSO Spill Simulation
understands the importance of accurate volume estimations
and timely reporting to CIWQS. EEC will continue to provide SSO response support and assist
the City in training personnel on appropriate volume estimation methods and reporting forms.
This core services task will be performed as an element of As -Assigned General Sewer System
O&M Support services.
F. Develop a sewer system maintenance (cleaning) program and schedule
As part of the SSMP and the City's asset management endeavor, EEC will advance
development of the sewer system maintenance and cleaning program and schedule. The
program and schedule will prioritize sewer main cleaning based on parameters such as
topography, pipe condition, flow characteristics, and historical inspection analyses. The sewer
maintenance program is intended to optimize cleaning frequencies and resource deployment.
EEC had previously developed and initiated pilot testing of this asset management practice with
the City and is prepared to further test and implement the methodology system wide. Along with
development and coordination with City field personnel, EEC deliverables will include cleaning
program maps in formats compatible for use with the City's infraMAP software. This core
services task will be performed as an element of As -Assigned General Sewer System O&M
Support services.
Value -Added WDR/SSMP Services
EEC continues to serve local governments in developing, implementing, and monitoring
sensible sewer system management programs tailored to address specific local conditions and
ensure compliance with applicable WDR requirements. EEC has unmatched expertise in key
SSO mitigation strategies, including FOG control programs, preparation of overflow ERPs, and
SSMP performance assessments and audits. EEC continues to assist cities and independent
special districts, including the Cities of Santa Ana, Stanton, La Habra, Buena Park, El Segundo,
and Anaheim, as well as CMSD, with development, implementation, and/or audit of their SSMP
strategies.
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP 20-089 13 August 4, 2020
w
The EEC team has comprehensive knowledge of the evaluation and development of SSO
ERPs. In fact, EEC assisted the City of Santa Ana in 2019 and City of El Segundo in 2014 to
update their respective SSO ERPs. SSO ERP updates are based on recent program
enhancements, personnel and equipment changes, and recent changes to the State's WDR
requirements for monitoring and reporting SSOs.
EEC also provides WDR/SSMP training support, including SSO emergency response training to
sewer system maintenance staff. In 2019, EEC conducted SSO emergency response training
for the City, which consisted of an evaluation of current practices and procedures, a
presentation on the recent updates to the State's monitoring and reporting requirements, and
SSO volume calculation examples.
2. FOG Program Management
EEC currently manages FOG programs for several Southern California agencies and uses
sophisticated database and GIS tools to collect, organize, analyze, and manage FOG data.
Having been closely involved in the development and implementation of key FOG control
program tools and processes, EEC's technical and field staff is thoroughly knowledgeable of
field data acquisition systems and workflows currently employed by the City. EEC will provide
the following services under this task:
Collect, organize, and manage the City's FOG Control Program data.
Provide monthly reports summarizing activities conducted and recommendations to the
City's FOG Control Program Manager.
Conduct regular meetings with City staff to evaluate the FOG Control Program, provide
recommendations, and prioritize project efforts.
Monitor the Orange County Health Care Agency's (OCHCA's) inventory of restaurants
and append any updates, changes, or additions to the City's FSE inventory.
Using the City's current FOG infraMAP database, maintain the FSE inventory, inspection
schedule, and FSE inspection frequencies and prioritization. Inspection frequencies and
prioritization will be based on FOG production, compliance history, elevated
maintenance location relationships, and SSO history.
Establish inspection schedules and coordinate and assign inspection tasks to the City's
code enforcement inspectors and EEC's compliance inspectors using infraMAP and GIS
tools.
Develop reports to summarize inspection results and compliance efforts.
Secure and append OCHCA's NPDES inspection data to the City's geodatabase for
analysis and to identify necessary NPDES follow-up inspections. EEC will ensure that
data are properly assigned to FSEs and violations are correctly identified. FSEs with
current violations will be properly identified on the map interface used by inspectors.
Use infraMAP software and ArcGIS to record inspection results and manage
inspections.
Provide support for the City's wireless inspection process, with which EEC is familiar.
Having played a pivotal role in the system's implementation, EEC is familiar with the
City's mobile data acquisition systems, including hardware, operating systems, software,
network structures, and evolving technologies.
Develop residential FOG educational/guidance materials and a plan to address
residential grease discharge and disposal practices.
As needed, develop and coordinate evaluation of new and emerging grease -control
technologies, including GRE and chemical/biological additives.
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP 20-089 14 August 4, 2020
is;ice
�t.
• Provide the City with background and update information regarding current and
emerging MS-4 requirements, as they relate to the WDR.
• Obtain data and information to keep the FSE inventory up to date.
• Manage and process inspection pictures, GRE requirement documents, permits, and
other documents for all FSEs. EEC will update and maintain the geodatabase with
document information that will enable inspectors and managers to access documents
through the infraMAP interface.
• Review the City Municipal Code and recommend modifications or enhancements to the
FOG control program.
• As needed, conduct site assessments of FSEs to determine or evaluate GCD retrofit
options.
• Manage the FOG geodatabase and GIS files, such as map documents.
• Provide follow-up documentation assistance and expertise to City's FOG Control
Program Manager.
• Conduct QA/QC reviews of FSE inspection results.
• Coordinate, establish work schedules, and provide educational and training information
to City personnel as needed or as requested by the City.
• Provide the City with experienced and knowledgeable professional staff, during and
outside of normal work hours (as needed).
This core services effort will be performed as an element of As -Assigned FOG Program
Management services.
Value -Added Program Management Services
Based on its recognized FOG expertise, EEC has been able to work with agencies across the
country, exposing the team to a variety of innovative ideas and concepts that can be shared
with the City. EEC also works with some of the City's neighboring agencies and can share field
intelligence regarding sewer investigations and FSE issues that might impact the City's
programs.
3. FSE Inspections and Enforcement
EEC will provide well qualified and experienced personnel, including bilingual inspectors where
necessary, to conduct routine FOG inspections. EEC will monitor inspection progress using the
City's infraMAP and GIS tools to ensure the FOG control program tasks are on track to meet
inspection and follow-up targets. EEC routinely performs QA/QC, from work order initiation to
project completion, of FOG inspectors as well as the data entered into databases and sync'd
with the City. EEC will work with the City's FOG Control Program Manager to evaluate the
continued implementation of FOG -risk —based inspection prioritization processes to further
optimize the City's inspection resources. EEC will provide the following services under this task:
• Conduct on -site, physical inspections of FSEs as
determined by City's FOG Control Program Manager
• Provide bilingual outreach and educational materials to
FSEs, including inspection summary reports
• Provide the City, as needed, with educational and BMP
information
Promote the importance of kitchen BMPs
• Coordinate and establish work schedules
Permitting Inspection Inventory
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP 20-089 15 August 4, 2020
CEEC
ENVIRONMENTAL
Require inspectors to clearly identify themselves both verbally and with proper
identification badges as contract inspectors of the City
Require inspectors to identify their vehicles with decals as contract vehicles of the City
Specific FSE inspection categories include the following:
1.Permitting Inspections. EEC will conduct initial permitting inspections for new, change -of -
ownership, and remodeled FSEs. Through initial inspections, also referred to as FSE
characterization, EEC will identify the type of food, cooking equipment, and kitchen practices
that risk contributing FOG to the sewer system. Each FSE will be provided with bilingual
educational materials that will help the FSE reduce the amount of FOG released into the City's
sewer system. EEC inspectors will review the permit memorandums generated for each new
FSE and will confirm the installation of a GRE if required by the memorandum. Approximately
100 permitting inspections are anticipated per year.
2. Grease -Removal Equipment Inspections. EEC will
conduct GRE inspections for FSEs with a grease interceptor or
grease trap to ensure each device is in good operating
condition and confirm that appropriate maintenance practices
are implemented. The inspections are comprehensive and
thorough to support potential enforcement efforts in the future.
EEC inspectors will conduct the following:
• Measure the layer of floating FOG and settable
solids
Interceptor Sample Box Inspection
• Determine conformance with compliance criteria
• Inspect the mechanical condition of the GRE
• Review the maintenance logs and record the last pump -out date
• Review GRE pumping record keeping
• Document and capture photographic evidence of all violations
An estimated 350 GRE inspections are anticipated per year.
3. Best Management Practice Inspections. Having
conducted more than 20,000 kitchen BMP inspections,
EEC understands the importance of educating FSEs on
proper BMPs. EEC will conduct BMP inspections to
evaluate compliance with all required kitchen BMPs,
including employee education and training practices.
These inspections also provide an opportunity to provide
new program educational materials.
Specifically, EEC inspectors will assess the following:
Identification of BMP Violation
• Removal of food grinder • Utilization of drainage additives
• Lateral cleaning and spill log maintained • Segregation and proper storage of
• Drain screens installed/maintained waste cooking oil
• Kitchen signage (BMP poster) posted • Grease collection log maintained
• Food waste disposal practices • Employee training log maintained
• Emergency spill response materials • Scraping practices
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP 20-089 16 August 4, 2020
An estimated 500 BMP inspections are anticipated per year.
4. FSE Compliance Inspections. ECC will conduct follow-up inspections for non-compliance
issues as required by the City's FOG Control Program Manager. This may include issuance of
notices of violation to FSEs that are found to be in non-compliance with the FOG control
regulations. An estimated 200 compliance inspections are anticipated per year.
EEC will help the City manage enforcement actions for violations of the City's Municipal Code,
Sec. 39-56. For any FSE or critical source facility identified with deficiencies, EEC will meet with
FSE manager(s)/owner(s) or property owner(s) to discuss violations and enforcement and to
help them develop an appropriate corrective action plan to achieve and maintain compliance.
Based on the results of follow-up inspections and issued notices of non-compliance, EEC will
review, provide recommendations, and assist the City with any enforcement actions required as
a result of violations of the FOG ordinance. This task will be performed as an element of As -
Assigned FOG Program Management services.
5. National Pollutant Discharge Elimination System Inspections. EEC will conduct
inspections to follow up on NPDES violations identified by the OCHCA. OCHCA inspectors
evaluate the following during inspections:
FC60-NPDES - Improper Oil/ Grease Disposal
FC61-NPDES - Refuse Containers/Trash Bin Enclosure
FC62-NPDES - Washing Mat/Filter/Trash Bin Parking/Street
FC63-NPDES - Improper Methods Spill Cleanup/Hosing Area
FC64-NPDES - Maintenance Records: Lack of / Not Current
FC65-NPDES - No Observations Recorded
EEC is intimately familiar with the follow-up actions necessary for each observation and will
confirm if an FSE has conducted/implemented the corrective actions requested by the OCHCA.
An estimated 300 NPDES inspections are anticipated per year.
6. Limited Food Preparation Inspections. EEC will conduct inspections of known or probable
LFP facilities to confirm their FOG discharge status. Inspections of known LFPs will be
conducted every 3 to 5 years to assess if the LFP's practices have undergone changes that
could warrant inclusion of the facility in the FOG Control Program as an FSE. These inspections
include a quick observation of any food preparation areas to assess if equipment has changed.
An estimated 100 LFP inspections are anticipated per year.
EEC understands the City's FSE inventory database and key FSE details necessary to
determine each FSE's potential to discharge FOG into the sewer system (e.g., cooking
equipment). EEC inspectors are proficient users of the City's inspection software and will not
require any additional training. Inspection results collected in the field are recorded in the
geodatabase and used to determine the FSE's compliance status and history. The geodatabase
is managed and maintained by two applications, Esri's ArcGIS and iWater's infraMAP. This task
will be performed as an element of As -Assigned Map and Database services.
Finally, EEC inspectors are extensively trained in inspection safety and have an impeccable
safety record. EEC inspectors also receive training in SSO response procedures and know the
SSO emergency response procedures implemented by the City.
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP 20-089 17 August 4, 2020
CEEC
ENVIRONMENTAL
As -Assigned Tasks
1. Maintaining Maps and Database Records
EEC fully understands the City's use of GIS and other systems to manage the FOG program
data and inspection tasks. EEC understands that the City may need mapping and GIS support
services to continue extensive use of these systems.
Since 2004, EEC has provided GIS support services to the City,
including determining the most effective way to manage the City's
FOG Control Program using GIS. EEC has supported the City's
implementation of ArcGIS and infraMAP software to manage
inspections of the 1,000+ FSEs and 200+ GREs in the City.
EEC will provide the following mapping and database services, as assigned under this task:
• Review inspection records and results for quality assurance and control purposes.
• Add, edit, or delete records and map points as FSEs and GREs are added or deleted
from the inventory.
• Edit existing records and feature classes to reflect true field conditions. This includes
maintaining a graphical representation of FSE and GRE relationships.
• Maintain layer definition queries that access FOG program data to represent FSEs and
GREs that need routine inspections, FSEs and GREs that have existing violations, FSEs
and GREs that have never been inspected, FSEs that have NPDES violations, and LFPs
that need to be confirmed.
• Coordinate with staff and technology consultants to identify and implement infraMAP
software inspection form improvements and troubleshoot errors and issues. When
necessary, EEC will provide a GIS analyst for on -site support.
• Coordinate with staff and technology consultants to define required WDR program
workflows and support integration with emerging technology.
Use GIS tools to assist staff with SSO response.
• Use GIS tools to generate monthly activity reports.
• Use data validation tools to review feature class data including FOG inspection activity data.
• Assist the City with maintenance data analysis and O&M task optimization.
The FOG program geodatabase is also used to manage issuance of notices of violation and
subsequent compliance inspections. Using these GIS and database resources developed in
house, EEC will continue to provide effective and efficient inspection management services for
the City. EEC will also provide on -site GIS support, including geodatabase editing, feature class
development, and map document development.
EEC has developed customized tools to query and review
copious amounts of FSE data for analysis and reporting. For
example, an inspector or manager can find an SSO or EML in
the GIS and readily identify the associated FSEs. Hyperlink
tools in the GIS are provided to quickly query the FSE
database to return pertinent information related to FSE
inspection histories, site pictures, and inspection reports.
Manhole Elevation Analysis
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP 20-089 18 August 4, 2020
CEEC
ENVIRONMENTAL
While the focus of this scope of work will be on FOG program management, EEC understands
that FOG is not the only cause of SSOs and that a thorough understanding of the sewer system
is critical to preventing SSOs. EEC's experience in sewer line characterization activities has
provided a keen understanding of how hydraulic defects in the sewer, such as offset joints,
roots, and sags, can impact the ability of a sewer to transport grease within the sewer system.
Through utilization of GIS and FSE databases, EEC will provide simple, efficient solutions for
organizing, managing, and coordinating all sewer line EMLs related to FSE enforcement
activities.
The estimated level of effort for as -assigned mapping and database services is projected at
approximately 150-175 hours.
Value -Added Mapping Services
EEC worked closely with iWater to develop the FOG inspection module in a manner that upheld
the City's high standards for FOG inspections. EEC understands the software and can recode,
modify, troubleshoot, and correct functionality issues as needed. EEC also designed and
implemented the geodatabase in which all inspection data are stored and can modify the
geodatabase as the City's FOG program evolves. EEC has and can continue to provide
specialized GIS and CMMS training specific to the City's GIS configuration and process
workflows. Additionally, EEC can augment City staff with on -site GIS support staff as necessary.
2. Training and Support
EEC will continue to provide the City with FSE inspection process training as assigned. EEC
developed and currently conducts California's only Grease Interceptor Inspector Training
Workshop for the California Water Environment Association (formerly conducted for CaIFOG).
To date, EEC has conducted seven workshops and trained more than 400 inspectors. EEC
most recently provided specialized training for City Redondo Beach and South San Luis Obispo
Sanitation District inspectors and has previously provided training for several of the City of
Santa Ana Code Enforcement staff. EEC can also provide mobile data acquisition training for
the City's FOG inspectors to demonstrate how FOG and NPDES inspection data is recorded
and how to determine inspection priorities in the infraMAP software.
EEC will continue to provide periodic training for City staff and a wide variety of topics. Previous
training events included WDR updates, SSMP contents goals and objectives, FOG Program
elements and GIS support and mapping systems. For each field or classroom training event, a
roll call sheet is generated, and each attendee is provided a copy of the training slides. During
project kick-off, EEC will coordinate with City personnel to establish a schedule for regular
training events.
The estimated level of effort for as -assigned training and support services is projected at
approximately 150-175 hours.
3. General Environmental Compliance Support
Cross -connection Program Support
A key mandated program under the Water Resources Division purview is the cross -connection
program, aimed at protecting the public water system from hazardous contamination or
pollution. The City has procedures in place to ensure businesses are outfitted with the proper
backflow prevention devices as well as procedures for routine inspection and test of these
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP 20-089 19 August 4, 2020
devices. In collaboration with the City, EEC has outlined a series of guidance documents geared
towards assisting business owners in more clearly understanding cross -connection program
requirements. An initial draft of the manual for food processing facilities has been prepared and
is under review by City personnel. As assigned, EEC will continue to assist the City in the
development of additional cross -connection program guidance manuals for other business
sectors including services, manufacturing, medical, restricted operations, and miscellaneous
other facilities.
Additionally, several private and City owned properties are served by recycled water supplies.
EEC can continue to support the documentation and field verification efforts for these on -site
recycled water conveyance systems. These efforts will continue to be performed in close
coordination with City personnel with the resulting findings and drawings being prepared in a
manner suitable for import into the City's GIS database.
The estimated level of effort for as -assigned cross -connection program support services is
projected at approximately 150-200 hours.
Potable Water Discharge Permittinq and Monitoring
EEC can continue to assist the City with the renewals of the permitting and monitoring
associated with the City drinking water system discharges. EEC is intimately familiar with the
permitting requirements and will assist the City with routine monitoring and reporting as well as
permit renewals. EEC will continue to train City personnel on the monitoring and reporting
requirements of this state mandated program. EEC can assist City personnel with collection and
testing of required discharges and help to ensure suitable methods and protocols are adhered
to. EEC can also support development of project specific discharge monitoring protocols as well
as implementation proper notification procedures.
The estimated level of effort for as -assigned potable water discharge permitting and support
services is projected at approximately 80-100 hours.
Production Well O&M Assessment and Support
EEC is an expert in per- and polyfluoroalkyl substances (PFAS) consulting and is currently
providing "Owners Representative" consulting support for the City as it addresses PFAS
contamination in a production well. EEC's PFAS team has extensive expertise in PFAS
chemistry, characterization, remediation, residual management, and its unique regulatory
challenges, particularly in California.
All of this expertise is being used to assist the City as it works with the Orange County Water
District (OCWD) and their consultants to develop a plan to design and install wellhead PFAS
treatment for the City's impacted wells. EEC already provided extensive technical and
regulatory assistance to the City as it responded to a Draft Producer Report from OCWD's
consultant, that addressed a variety of topics:
• The significance of PFAS Notification Levels (NLs) vs. Response Levels (RLs)
• Comparison of Granular Activated Carbon (GAC) vs. Ion Exchange (IX) at each potential
impacted well site
• Evaluating capital costs vs. on -going O&M costs
• Evaluating OCWD's rapid small-scale column testing (RSSCT) and pilot testing results and
the need for further pilot tests
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP 20-089 20 August 4, 2020
• Protecting the City's interests while supporting OCWD's need to remediate the basin
As assigned, EEC will assist the City as it works with OCWD's design engineer, to develop the
most appropriate treatment design for each impacted well.
The estimated level of effort for as -assigned production well O&M assessment and support
services is projected at approximately 150-200 hours.
Water Distribution Infrastructure
EEC has and can continue to assist the City with a wide variety of water distribution
infrastructure needs. EEC is equipped to collect samples, facilitate maintenance activity
scheduling, assist with routine monitoring and reporting, and develop critical procedures and
protocols. Recently, EEC assisted the City in the planning for the Automated Metering
Infrastructure (AMI) project and in preparing a Request for Proposal (RFP) seeking a qualified
AMI Consultant to provide professional services for detailed planning and assistance in the
selection and implementation of an AMI system. These efforts led to the selection of a highly
qualified contractor being selected to assist the City in developing detailed strategies, design,
and plans for AMI implementation. EEC assisted the City during all preliminary phases of the
AMI project from the preparation of the first RFP and contractor selection and is currently
supporting the final stages of contracting with the selected AMI and MDMS contractors. Once
the agreement is finalized between the City and the selected AMI and MDMS contractors, and
the execution of the work commences, EEC is prepared to continue providing support to the
City Project Manager in all aspects of project and construction management, business process
re -engineering, staffing considerations and all field activities.
Furthermore, EEC has assisted in modernizing the City's 20-year masterplan with production of
construction schedules using Microsoft Project, and regularly assists the Water Supervisor in
meeting five-year goals for water pumping and construction management. EEC has also
facilitated restructuring and digitization of 60 years' worth of historical documentation associated
with the City's water system. As a result, EEC has an extensive understanding of the City's
production well sites, reservoirs, Metropolitan Water District (MWD) connections, pressure
regulating values, and lift stations. This level of understanding will ensure that EEC can continue
to ramp up to speed quickly on as -assigned water distribution infrastructure tasks.
The estimated level of effort for as -assigned water distribution infrastructure support services is
projected at approximately 125-150 hours.
Stormwater Compliance
While the City's Municipal Separate Storm Sewer System (MS4) program is not implemented
and managed by the Water Resources Division, stormwater related issues can often impact the
division where experience and knowledge of the MS4 permit is necessary. As example, EEC
recently assisted in the evaluation of stormwater based legal authority and issues associated
with homeless encampments near flood control channels. EEC also assists the City with
responding to illegal discharges to the City's MS4 system from food service establishments and
routinely follows -up on other FSE related stormwater issues (e.g., waste grease storage area
housekeeping). EEC has also supported permit application and compliance associated with the
Upper Newport Bay selenium TMDLs. This issue impacts the City's potable water discharges
tributary to the Upper Newport Bay. As -assigned, EEC can continue to assist the City with the
TMDL compliance related this new permit.
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP 20-089 21 August 4, 2020
w
The estimated level of effort for as -assigned stormwater compliance support services is
projected at approximately 80-100 hours.
Project Management and Assistance
EEC can continue to assist the City with managing a wide variety of projects including WDR
compliance deadlines, sewer system characterization and investigation activities, and drinking
water distribution and discharge. As -assigned, EEC will conduct regular meetings with City
personnel to provide updates and discuss project status.
EEC will continue offer qualified personnel to supplement the City's resource support needs
ranging from development of innovative software solutions to composing requests for proposals.
EEC personnel have been involved in many aspects of City's water engineering and
development, including plan preparation, cost estimates, and specifications for a variety of
projects pertaining to water and sewer applications. EEC personnel have assisted in updating
system management maps and records as well as assisting in project oversight and interfacing
with other governmental agencies and contractors. EEC personnel will continue to collaborate
with treatment and distribution operators to facilitate decisions regarding treatment and
distribution parameters, settings, and general operations. EEC will also continue to support
coordination of permits and annual renewals for dewatering permits, encroachment permits,
National Pollutant Discharge Elimination System (NPDES) permits, and South Coast Air Quality
Management District (SCAQMD) permits.
The estimated level of effort for as -assigned project management and assistance services is
projected at approximately 400-500 hours.
4. General Sewer System O&M Support
Source Identification, Prioritization, and Remediation - Having studied more than 300 enhanced
maintenance locations and identified numerous individual sources of FOG blockages in
California, EEC has developed and provides unique expertise in assessing sewer system issues
and developing corrective action plans, including source identification and mitigation. Public
agencies frequently hire EEC to conduct such characterization studies and use the resulting
data to prioritize FSE inspections, improve cleaning and tracking of EMLs, and inform SSO
contingency plan development for high -risk pipelines.
When an issue is identified in the sewer system, EEC will conduct the following general steps to
ensure a thorough investigation is conducted.
1. EEC will coordinate CCTV inspection of the area. The line will be typically be inspected
in its current condition, then re -inspected after cleaning to establish a baseline of the
clean line. If suspicious materials that can not be clearly identified are noticed, EEC will
collect samples of the materials for further analysis.
2. After a set period of time, EEC will coordinate follow-up CCTV activities at the location in
an attempt to clearly identify the source of the issue. With FOG accumulation, a visible
trail will typically accumulate at a specific lateral connection, often leading to
identification of the source.
3. Once the source is identified. EEC will work with the City to mitigate that source which
could include meeting with the facility and/or conducting routine inspections, or other
elevated enforcement actions.
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP 20-089 22 August 4, 2020
Response to and Enforcement of Private Sewer Spills - A
timely response to any SSO is critical not only in minimizing
the environmental impact of the spill, but also in
collecting/analyzing important information needed for reporting
the spill and determining the cause(s) of the spill. EEC's SSO
response experts are certified by the California Water
Environment Association in SSO Electronic Reporting and are
prepared to conduct follow-up investigations of private SSOs.
Investigations consist of identification of the cause(s) of the
SSO and discussions with agency staff to determine
corrective actions. Preliminary discussions are conducted with
property owners to implement corrective actions. EEC's extensive
SSO Response Support
CCTV assessment of sewer
lines provides clients with the necessary expertise to properly assess and offer
recommendations concerning private sewer laterals.
Where "voluntary" implementation of corrective action by a property owner proves unsuccessful,
administrative orders may be required to ensure implementation of required measures. Follow-
up discussions with private property owners conducted by EEC are typically initiated well before
the administrative order deadlines to ensure adequate progress and to avoid last-minute
extensions.
Sewer System Condition Assessment - EEC has analyzed countless hours of CCTV data and
has used this data to drive capital improvement and sewer master plan development. EEC
draws on this experience and expertise to ensure that an agency's planning and funding aligns
with current asset conditions.
Develop a sewer system maintenance (cleaning) program and schedule. - As discussed in the
core services section, EEC will advance development of the sewer system maintenance and
cleaning program and schedule. The program and schedule will prioritize sewer main cleaning
based on parameters such as topography, pipe condition, flow characteristics, and historical
inspection analyses. The sewer maintenance program is intended to optimize cleaning
frequencies and resource deployment. EEC had previously developed and initiated pilot testing
of this asset management practice with the City and is prepared to further test and implement
the methodology system wide. Along with development and coordination with City field
personnel, EEC deliverables will include cleaning program maps in formats compatible for use
with the City's infraMAP software.
The estimated level of effort for as -assigned general sewer system O&M support services is
projected at approximately 200-250 hours.
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP 20-089 23 August 4, 2020
Summary of Key Deliverables
Based on the scope of services, the following key deliverables are anticipated for this project:
• FOG program protocol assessment reports and recommendations (as needed)
• Monthly inspection status reports summarizing inspections conducted, compliance
status, and recommendations for follow-up and enforcement actions
• Quarterly program review/status meetings with City staff
• FOG outreach and educational materials procurement and distribution (as needed)
• Updates to FSE inspection database with OCHCA NPDES inspection data (as needed)
• Memoranda/reports on emerging MS4 requirements (as needed)
• Updates to FSE inspection database with new FSE data from various sources (as needed)
• FOG program initiative recommendations/reports (as needed)
• Evaluation/assessment reports for emerging GRE devices and additives (as needed)
• Mapping document updates and recommendation reports (as needed)
Workflow and CMMS development recommendation reports (as needed)
o Memoranda/reports on emerging WDR/SSMP requirements (as needed)
o SSMP internal audit and recommendation reports
• 2024 SSMP update
o SSO Sewer Lift Station Contingency Plan
o SSO response support (as needed)
Sewer system maintenance (cleaning) program and schedule
• Memorandum of recommended changes for the City Municipal Code Section 39-56
o Classroom and field training on FOG/WDR/SSMP/GIS/CMMS topics (as needed)
• Monthly Invoices including number of hours by labor category and hourly rates (as
included in the fee proposal)
o Additional deliverables to be identified as as -needed tasks are assigned
o Updated milestone schedule based on assigned as -needed tasks
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP 20-089 24 August 4, 2020
Task Name Duration Start Finish
Januam
7ebrua
March Aril May June July
August
a temb
October
4ovembeDecembei
Janua ebrua March
City of Santa Ana WDR Compliance and FOG Control Program 260 days? Mon 2/1/21 Fri 1/28/22
Award of Agreement 1 day? Mon 2/1/21 Mon 2/1/21
211
Notice to Proceed 1 day Tue 2/2/21 Tue 2/2/21
2/2
Project Kick-off Meeting 1 day? Mon 2/8/21 Mon 2/8/21
2/8
FOG Control Program Management 220 days Mon 3/15/21 Fri 1/14/22
Monthly Status Report 220 days Mon 3/15/21 Fri 1/14/22
O O O O O Q O
O
O
O
O O
Quarterly Status Meeting 206 days Thu 4/1/21 Fri 1/14/22
O O
O
FSE Inspections and Enforcement 250 days Mon 2/15/21 Fri 1/28/22
Inspections 250 days Mon 2/15/21 Fri 1/28/22
WDR Training and Support 208 days? Mon 3/1121 Wed 12/15/21
Training 1 1 day? Mon 3/1/21 Mon 3/1/21
♦ 311
Training 2 1 day? Mon 6/7/21 Mon 6/7/21
♦ 6/7
Training 3 1 day? Tue 9/7/21 Tue 9/7/21
♦ 917
Training 4 1 day? Wed 12/15/21 Wed 12/15/21
♦ 12 15
WDR/SSMP Support 260 days? Mon 2/1/21 Fri 1/28/22
Sewer System Maintenance Program Schedule 260 days? Mon 2/1/21 Fri 1/28/22
SSO Response Support 260 days? Mon 2/1/21 Fri 1/28/22
SSO Contingency Plans 1 day? Wed 4/14/21 Wed 4/14/21
♦ 4/ 4
SSMP Support 806 days? Mon 2/1/21 Mon 3/4/24
SSMP Internal Audit (March, 2021) 20 days? Mon 3/8/21 Fri 4/2/21
-
SSMP Internal Audit Report (April, 2021) 1 day? Wed 4/14/21 Wed 4/14/21
♦ 4/14
SSMP Update (March 2024) 1 day? Mon 3/4/24 Mon 3/4/24
As -Assigned Tasks 260 days Mon 2/1/21 Fri 1/28/22
Task I xternal Tasks Manual Task Finish -only ]
Split External Milestone O Duration -only Progress
Project: Project Schedule R2
Date: Fri 12/18/20
Milestone ♦ Inactive Task Manual Summary Rollup Deadline O
Summary Inactive Milestone Manual Summary VI
Project Summary Inactive Summary Start -only C
Page 1
Forms and Certifications
The forms included as Attachment 3 and 5 in RFP 20-089 are completed, signed, and included
as Appendix B.
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP 20-089 26 August 4, 2020
APPENDIX A
PROJECT TEAM RESUMES
Assessment/ Remediation
Wastewater/Stormwater
Qdt L U Litigation Support
Regulatory Compliance
ENVIRONMENTAL Technology/GIS
He has extensive expertise
th more than 20 years of project management experience.
wastewater/sewer system program support, including fats,
oils, and grease (FOG) program development, industrial wastewater pretreatment program
development, sanitary sewer overflow (SSO) response and data management, stormwater
compliance, collection system characterization, and geographic information system (GIS) /
database integration. Jim routinely manages projects with complex regulatory compliance is-
sues related to state enforcement, consent decrees, and compliance audits. He has managed
multiple projects involving development and management of hundreds of permits, including
thousands of facility inspections and enforcement actions.
Jim holds a Bachelor of Science in Industrial Engineering from San Jose State University. He maintains professional certifi-
cation in Sanitary Sewer Overflow Reporting from the California Water Environment Association and in Pipeline Assessment
and Certification from the National Association of Sewer Service Companies.
EXPERIENCE
Project Manager / Technical Lead, FOG Control Consulting, Various Municipalities I Nationwide
• Provide expert FOG control consulting services, including ordinance and permit development, grease interceptor sizing
and installation, sewer line characterization, inspection and enforcement procedures, and database and GIS manage-
ment.
• Clients include Boston Water and Sewer, Seattle Public Utilities Commission, Orange County Sanitation District, Irvine
Ranch Water District, and City of Santa Ana.
Project Manager, Food Service Establishment Inspection Management Services, Various Municipalities I South-
ern CA
• Manages food service establishment inspection programs for five cities and sewer districts in support of FOG -control
programs.
• Has overseen 20,000+ inspections to date and issuance of 7,500+ notices of noncompliance or violation.
• Manages issuance of compliance enforcement measures and tracking of corrective actions.
Project Manager, Stormwater Management Services, Airgas Products I El Segundo, CA
• Managed the development and implementation of a stormwater pollution prevention plan and monitoring and reporting
program for the Airgas facility in Torrance, California.
• Managed the National Pollutant Discharge Elimination System compliance and training services provided by EEC.
Project Manager, Various Commercial and Industrial Wastewater Treatment/ Stormwater Projects I CA
• Routinely hired by commercial and industrial clients to assess, design, and develop effective, economical solutions for
wastewater treatment systems.
• Projects include enhancements to aeration system to increase efficiency, digester systems to reduce sludge disposal
costs, and lift stations and interceptors to address odors.
EXPERIENCE (CON.)
Project Manager, Pretreatment Program Development and Implementation, Various Municipalities I Nationwide
• Pretreatment program assessment, development, and implementation of key program elements, including legal authority
review/development, industrial waste survey screening, and local limits development/implementation.
• Managed the preparation of program manuals and procedures/guidelines for industrial user inspection, sampling, and
enforcement activities.
Project Manager / Subject Matter Expert, SSO Consent Decree Support, Confidential Client I CA
• Managed all technical support activities related to an SSO consent decree response for a California sewer agency.
• Work involved detailed assessment of SSO-related programs, recommendation of program enhancements, development
and negotiation with the environmentalist group on behalf of the client for reasonable performance measures, and devel-
opment and implementation of critical program upgrades.
Technical Lead, Industrial Wastewater Pretreatment Audits, Multiple Clients I Nationwide
• Audited multiple industrial wastewater pretreatment programs involving categorical industrial user permit compliance,
slug discharge control plans, discharge monitoring, enforcement response, and program reporting.
Wastewater/Stormwater
Litigation Support
Regulatory Compliance
Assessment/ Remediation
E N V I R O N M E N T A L Technology/GIS
John is the founder and president of EEC. John has more than 25 years' experience managing
water resource projects and helping clients achieve compliance with their NPDES and other
wastewater and storm water discharge permits. He leads the EEC FOG team that is national-
ly recognized as a FOG control expert and has developed, implemented, and assessed more
than 14 FOG control programs. Under John's direction, the EEC FOG team has conducted
FOG characterization studies for 15 cities and wastewater districts. When FOG was identi-
fied as a leading cause of sanitary sewer overflows (SSOs) and beach closures in California,
John was at the forefront of efforts to curb FOG discharges to the sewer system, serving as
the program manager in the largest FOG control study in the country conducted on behalf of
Orange County Sanitation District and its 26 member agencies. John holds a General Engineering Contractors License and
is a member of the Water Environment Federation, California Water Environment Association, and California Association of
Sewer Agencies.
EXPERIENCE
Program Manager, Sanitary Sewer Overflow Study I National
• Oversaw a $250,000 national research study for Orange County Sanitation District and County of Orange on the caus-
es of and solutions to SSOs. The study was conducted in response to the growing problem of beach closures in Orange
County, California.
• Evaluated the causes of grease blockages linked to wastewater discharge from restaurants and residences; grease
buildup creates sewer line blockages that result in SSOs and sewage flow to storm drains, creeks, and eventually
beaches.
Project Manager, 30 Industrial Stormwater Compliance Programs I Statewide
• Managed 30 separate industrial stormwater compliance programs throughout California and oversaw the following:
stormwater sampling, containment system design and installation, stormwater pollution prevention plans, stormwater
monitoring and reporting program preparation, and permitting with the California Regional Water Quality Control Board.
Project Manager, Sewer System Characterization I Orange County, CA
• Managed $1 million+ in sewer system characterization projects for cities and wastewater agencies in Orange County
and oversaw CCTV inspections, sewer mapping using GIS, and structural and sewer blockage source identification.
Project Manager, California Fats, Oils and Grease (CalFOG) Workgroup I CA
• Represented CaIFOG in negotiations with the International Association of Plumbing and Mechanical Officials concern-
ing critical revisions to the Uniform Plumbing Code that would affect every sewering agency in California.
• CalFOG is a special workgroup within the Tri-TAC that focuses on the development of FOG control tools that may be
used throughout the State; Tri-TAC, which is jointly sponsored by the California Association of Sanitation Agencies,
California Water Environment Association, and League of California Cities, is a statewide technical advisory committee
comprising members from public agencies and other professionals responsible for wastewater treatment.
• The constituency base for Tri-TAC collects, treats, and reclaims 2 billion+ gallons for wastewater each day and serves
most of the sewered population in California.
Assessment/ Remediation
Wastewater/Stormwater
%�h L U Litigation Support
Regulatory Compliance
ENVIRONMENTAL Technology/GIS
JyJlGI 11 I I I dI I QIY.G I I I CI I L f.J ICLII \,7,.71VIr/ QUUI L.J. IV UGLC, JUW-UpII IICtJ UUI IUUIaCU III LCI I ICLI 17.JrvIr
audits for the Costa Mesa Sanitary District, City of La Habra, City of Buena Park,
City of Santa Ana, and City of Anaheim.
Joseph holds a Bachelor of Science in Business Administration from York College in Nebraska; a certificate in Environmental
Management from the University of California, Irvine, Extension; a certificate as a Grade I Environmental Compliance
Inspector through the California Water Environment Association; and a certificate as a Qualified Industrial Stormwater
Practitioner (QISP). Joseph also maintains certification in OSHA 40-hour HAZWO-PER training and in the Pipeline
Assessment and Certification Program.
EXPERIENCE
FOG Inspector, FOG Inspection Programs for Multiple Cities and Sewer Agencies I Statewide, CA
• Serves as the lead FOG inspector in support of FOG multiple cities and sewer districts including IRWD.
• Completed thousands of FSE inspections in support of agencies' FOG control programs and has achieved a high rate
of compliance for those FSEs.
Senior Staff, FOG Control Consulting for Various Municipalities I Nationwide
• Assists EEC's project managers to provide support for FOG control consulting services ranging from ordinance and
permit development, grease interceptor sizing and installation requirements, sewer line characterization, inspection and
enforcement procedures, sanitary sewer overflow response procedures, and database and GIS management.
Project Manager/Lead Inspector, Industrial Pretreatment Program, City of El Segundo I El Segundo, CA
• Developed and implemented industrial pretreatment program for the City
• Permitted categorical industrial users
• Performed Industrial Waste Surveys
• Conducted inspections for industrial users
• Conducted and managed enforcement actions
• Completed Annual Pretreatment Program Reports for submittal to local Regional Water Quality Control Board
Lead Trainer, SSO Prevention and Response Program, City of San Gabriel I San Gabriel, CA
• Trained City of San Gabriel staff on prevention of and response to SSO.
• Training consisted of a classroom instruction session that reviewed State and City monitoring and reporting require-
ments, proper response procedures, and proper volume calculation methods. Training also entailed field training
sessions during which varying volumes of water were spilled and trainees practices containing the spills, estimating the
volume of spilled water, and completing reporting forms.
EXPERIENCE (CON.)
Senior Staff, FOG Control Program Manual Development, Baltimore County I Baltimore, MD
• Developed the FOG Control Program Manual for the Baltimore County FOG Control Program.
• Manual included procedures for inspecting FSEs, requirements for installation of grease control devices, and FSE edu-
cational materials that were created by EEC, including best management practices.
Compliance Inspector, NPDES Inspections and Program Management, Cities of Santa Ana and Anaheim
Orange County, CA
• Performed hundreds of NPDES inspections for the City of Anaheim and the City of Santa Ana.
• Currently manages the monthly NPDES inspection program and trains inspectors on the proper inspection procedures.
Lead Auditor, SSMP Internal Audits for Various Municipalities I Nationwide
• Assists EEC's project managers to provide support for conducting internal audits of SSMPs.
• Reviews SSMP-related documentation and conducts interviews of municipality staff members.
• Completes technical report documents specifying important findings and recommendations.
Assessment/ Remediation
Wastewater/Stormwater
Qdt L U Litigation Support
Regulatory Compliance
ENVIRONMENTAL Technology/GIS
Fallon Franklin, a graduate from California State Polytechnic University, has been highly in-
volved in the FOG control programs that EEC manages on a daily basis. Fallon has conduct-
ed thousands of FOG inspections at food service facilities, and is intimately familiar with the
wide variety of grease interceptor designs available. As a Staff Engineer with EEC, Fallon also
assists with grease interceptor installation designs, plan review and plan approval, and unique
installation design issues.
Fallon also has extensive exierence with computer aided design (CAD) engineering Her ex-
perience in CAD software has been showcased and featured on various platforms ranging
from the installation of grease interceptors to designing isometric configurations for important commercial, private, and public
pipe systems. Her well respected experience has given her opportunities to teach proper usage of CAD software to college
and high school students.
EXPERIENCE
FOG Inspector, FOG Inspection Programs for Multiple Cities and Sewer Agencies I Statewide, CA
• Completed thousands of FSE inspections in support of agencies's FOG control programs
• Developed FOG control educational materials
• Assisted with FOG control program design, implementation, and improvements
Grease Interceptor Design for Multiple Food Service Facilities I Statewide, CA
• Reviewed FSE layout and designs to determine proper grease interceptor installations
• Developed plans for submittal and approval from regulatory agencies
• Installation oversight
• Performance monitoring and long-term management
Compliance Inspector, NPDES Inspections and MS4 Program Management, City of Huntington Beach
Orange County, CA
• Performed hundreds of NPDES inspections for the City of Huntington Beach.
• Currently manages the monthly NPDES inspection program and trains inspectors on the proper inspection procedures.
SSO Response Support for Various Municipalities I Statewide, CA
• Assists in the resposne and follow-up activties related to SSO events on behalf of agencies. During the SSO response„
the responsible party, cause of the SSO, and follow-up actions are identified. Fallon then developes enforcement letters
and works with the responsible party to ensure future SSOs do not occur.
Assessment/ Remediation
Wastewater/Stormwater
Litigation Support
Regulatory Compliance
Technology/GIS
Baltazar Maldonado, a graduate from California State University Long Beach, has conducted thousands of FOG
inspections at food service facilities, NPDES stormwater inspections at industrial and commercial facilities, and SSO
emergency response and elevated enforcement actions. Baltazar has also worked with industrial and commercial
facilities on stormwater and FOG related BMP evaluations to determine the proper BMPs that should be
implemented and to resolve consisten compliance issues. Baltazar is EEC lead responder for SSO occurances.
During these events, Baltazar helps to determine the cause of the SSO and the necessary actions to resolve the SSO
cause. Following the SSO event, Baltazar determines the necessary corrective actions to be conducted, and works with
the facilities to ensure these actions are followed to prevent future SSO occurances.
EXPERIENCE
FOG Inspector, FOG Inspection Programs for Multiple Cities and Sewer Agencies I Statewide, CA
• Completed thousands of FSE inspections in support of agencies's FOG control programs
• Developed FOG control educational materials
• Assisted with FOG control program design, implementation, and improvements
Compliance Inspector, NPDES Inspections and MS4 Program Management, City of El Segundo
Las Angeles County, CA
• Performed hundreds of NPDES inspections for the City of El Segundo
• Currently manages the monthly NPDES inspection program and trains inspectors on the proper inspection procedures.
SSO Response Support for Various Municipalities I Statewide, CA
• Assists in the resposne and follow-up activties related to SSO events on behalf of agencies. During the SSO
response, the responsible party, cause of the SSO, and follow-up actions are identified. Baltazar then
developes enforcement letters and works with the responsible party to ensure future SSOs do not occur.
Small MS4 Permit Program Management, Stormwater Sampling, Industrial General Permit
Compliance, March Air Reserve Base I Moreno Valley, CA.
• Conducted Storm Event Sampling
• Developed Stormwater Monitoring Plan
• Completed Required Reports per Permit Requirements
Assessment/ Remediation
Wastewater/Stormwater
Q�h L U Litigation Support
Regulatory Compliance
ENVIRONMENTAL Technology/GIS
I.I CUCI III CIIJ IJ 1--AV51 It, IVG CII I III I,I UUCJ .JCVGI CLI yt:;I ICI CII ICIVV C I I I U I I.CI I It; I I I IUY IUb, buLlII CUA CIIGI.:-
tive questioning techniques, working with uncooperative parties, defusing tense situations,
and obtaining needed information quickly in response to an emergency situation. Throughout his career, Mr. Silva has en-
countered and effectively dealt with all of these situations in the field.
Mr. Silva has been successful in collaborating with industry and municipalities to achieve EPA's goals in the pretreatment
program. A key element to his success has been the effort he invests in research and taking the time to clearly and simply
explain EPA's position in a matter. In 1999, the Mayor of the City of Phoenix, Arizona, recognized Mr. Silva's contribution to
the City and presented Mr. Silva with a "Friend of Phoenix" award in appreciation of his productive working relationship with
the City. Mr. Silva has been very successful at the EPA in using the Internet to collaborate with stakeholders and manage the
pretreatment program. In 2006, EPA's Administrator (then Stephen Johnson) and the agency's Web Workgroup recognized
his pretreatment website for its clearly written content in plain English and its ease of navigation.
Mr. Silva has been a frequent featured speaker at water pollution conferences, particularly at the California Water Environ-
ment Association (CWEA) annual conferences. In recognition of his substantial public speaking contribution to CWEA, in
2003 the organization inducted him into an Honorary Order named "The Order of The Silver Cover." He is the 48th person
to receive this award in the history of the association. Mr. Silva holds a Bachelor of Science in Aeronautical Operations from
San Jose State University
EXPERIENCE
Environmental Engineer, U.S. Environmental Protection Agency, Region 9 1 San Francisco, CA
• Managed pretreatment program in EPA's San Francisco office.
• The pretreatment program is authorized under the Clean Water Act and controls industrial wastewater that is discharged
to municipal sewers and ultimately flows into municipal sewage treatment plants. EPA's San Francisco office covers
Arizona, California, Hawaii, Nevada, Pacific Islands, and 147 Native American tribes.
• Responsible for training, advising, and education, collaboration and program management, and technical and regulatory
research and analysis in the Clean Water Act Compliance unit, which is the group that enforces the Clean Water Act.
• As a program manager, assisted industries and municipalities in solving problems before EPA enforcement became
necessary.
• Conducted public hearings before adversarial, confrontational audiences to accept comments and explain why contro-
versial environmental requirements were necessary to protect a water resource.
• Frequently answered water pollution questions from the public and represented EPA regional office in speaking with the
press and media.
Assess ment/Remediation
Wastewater/Stormwater
Litigation Support
Regulatory Compliance
Technology/GIS
During his 38 years of professional experience, Dr. Dennis Kasper has provided technical
advice and supervised the planning and implementation of major national and international
environmental engineering projects. These projects include municipal, private, and
industrial water supply and water/wastewater treatment with an emphasis on membranes
including seawater and brackish desalination, zero discharge systems, water quality, water
chemistry, water treatment and recycling. His experience includes assessing water quality
requirements, identifying cost effective water treatment processes, and designing facilities
to achieve clients' requirements. Dr. Kasper is also an Adjunct Professor at Loyola
Marymount University teaching graduate courses in Desalination and Membrane Systems, Aquatic Chemistry,
Physical and Chemical Treatment Processes, and Wastewater Treatment and Reclamation.
Dr. Kasper holds a Ph.D. in Environmental Engineering and an M.S. in Civil Engineering from Caltech, Pasadena, CA
and a B.S. in Civil Engineering from Loyola Marymount University, Los Angeles, CA. His areas of expertise include:
Desalination, Membranes, Water Treatment Processes, Wastewater Reclamation, Island Water Supplies, Water
Treatment Chemistry, and Distribution System Water Quality.
PROFESSIONAL EXPERIENCE
Reverse Osmosis
• City of Corona, CA. Project manager for the design of a 15 mgd brackish groundwater reverse osmosis (RO) system
consisting of wells, 10 mgd RO plant, blending system, source water and product delivery pipelines, and control system.
Coronado, CA. Process Specialist for the preliminary design of a 0.75 MGD wastewater recycling system incorporating
MBR biological treatment followed by partial reverse osmosis to manage TDS.
• Marin Municipal Water District, CA. Responsible for evaluation of seawater reverse osmosis desalination costs and project
economic feasibility for a 15 mgd facility located on San Francisco Bay. Provided cost information reflecting latest reverse
osmosis membrane and pumping system technologies and alternative procurement methods.
• Monterey Peninsula Water Management District, Monterey, CA. Project Manager for evaluation of desalination
alternatives and development of project economics for seawater desalination plants with capacities ranging between 5
and 14 million gallons per day. Evaluated sites at Sand City and the Moss Landing Power Plant.
• Tampa Bay, FL. Developed preliminary process design and cost estimates for 25 mgd seawater desalination plant co -
located with a thermal power plant. Design included pretreatment, membrane selection, post -treatment and product
water delivery.
• Hong Kong. Served as Technical Director and Project Manager of feasibility study evaluating brackish water and seawater
reverse osmosis for Hong Kong. RO pilot plant installed at the Lok On Pai multistage flash distillation plant to evaluate
variations in seawater salinity and pretreatment requirements.
• Chile Desalination Technologies Reverse Trade Mission, USA. Under contract to the U.S. Trade Development Agency
served as reverse osmosis specialist accompanying a delegation from Chile evaluating technologies for seawater
desalination. Prepared technical presentations and coordinated interviews with various U.S. membrane and equipment
manufacturers and consulting engineers.
• Cannery Row LP, Monterey, CA. Project Manager for a study identifying and evaluating alternative seawater reverse
osmosis systems for a multi -use development located on Cannery Row in close proximity to the Monterey Aquarium.
• Port Hueneme, CA, US Navy. Directed a one year pilot evaluation of the standard military reverse osmosis water
production unit for the U.S. Navy. The seawater RO pilot study evaluated various pretreatment systems including several
MF and OF filters and two energy recovery systems.
• Pebble Beach Company, Carmel Wastewater Wastewater Recycling System. Responsible for evaluation of reverse osmosis
treatment of reclaimed water at Carmel, California. Developed water quality model to optimize tertiary and desalination
system design and minimize overall costs to achieve the water quality required for the salt sensitive golf course turf.
• Shayba, Saudi Arabia. Technical director and process specialist for a 250,000 gpd reverse osmosis water treatment
system. Also served as Project Manager for preparation of environmental impact report on the development of a half -
million gallon per day oil field gas separation plant, power generation system, airport serving, jet aircraft, 400 miles of
pipeline and 200 miles of new roads.
• IBM Electronics Manufacturing, Tucson. Evaluated existing problematic RO system. Piloted, designed and specified a
zero -discharge industrial wastewater treatment system incorporating a vapor compression brine concentrator (500 M3/d).
The brine concentrator reduced the RO reject flow discharged into over loaded solar evaporation ponds.
• Bureau of Reclamation. Served as project consultant for the Bureau of Reclamation's Yuma Desalting Test Facility
providing testing, design, and operational evaluations and recommendations. In this role, he evaluated many of the
salinity and water quality problems of the Colorado River Basin including management of brines, disposal of softening
sludge, and disposal of desalination waste solutions including membrane preservatives and spent cleaning solutions.
• Alinda Capital: Technical Consultant for Alinda's Santa Paula CA Water Reclamation Facility. Alinda provided a 4.3 MGD
wastewater recycling and groundwater recharge facility using a Design, Build, Own, Operate and Finance Contract (DBOF)
vehicle. The facility included a RO system to prevent scaling of the MBR membranes. Dr. Kasper's role included review of:
process designs, major equipment specifications and warranties, overall system integration, compliance with DBOF
contract terms and conditions, construction contractor progress, and regulatory compliance.
• San Francisco Public Utilities Commission, San Francisco CA. Project Manager for Recycled Water Membrane Pilot Studies.
Responsible for the procurement and operation of two membrane pilot plants at the Oceanside Water Pollution Control
Plant. The pilot plants (GE Zenon and Pall) were used to optimize operating parameters and to develop capital and 0&M
cost estimates for producing Title 22 water from 30-30 secondary effluent currently discharged via ocean outfall.
• Glenwood Springs Salt Control, CO. Process Specialist for a study evaluating environmental impacts of treatment of saline
discharges from Glenwood Springs into the Upper Colorado River. The overall system consists of interception wells,
transmission mains, desalination treatment and brine crystallization and drying.
• West Basin Municipal Water District, Carson Reclamation Plant, CA. Technical Director for the design and construction of
a membrane reclamation plant with ultimate capacity of 20 mgd. The first phase facility consists of 6.5 mgd microfiltration
pretreatment, 5 mgd RO, permeate stabilization. Plant feedwater is filtered secondary wastewater effluent and product
water has TDS less than 100 mg/L. The microfiltration backwash is nitrified and used for industrial cooling water.
• British Petroleum -West Basin Municipal Water District, CA. Determined feasibility and costs for a Reclaimed industrial
water supply for the expansion of BP's southern California refinery and for supplying cooling water to a proposed
hydrogen fueled power plant. Responsible for evaluating various alternatives for supplying 25 mgd recycled water to the
BP Hydrogen Power Plant and Refinery from West Basin's recycled water system. Key considerations included boiler feed
water and cooling tower water quality requirements, ammonia levels, and overall TDS and calcium hardness.
• West Basin Municipal Water District, Carson CA. Responsible for treatment process selection for the expansion of the
Carson Regional Water Recycling Facility from 5.8 MGD to 16 MGD. Processes are designed to provide both industrial
cooling waters and boiler feed water. The boiler feed water system consists of two pass RO systems followed by a
membrane deoxygenation to reduce oxygen to less than 7 ppb.
• Los Banos Desalination Test Facility. Managed design project for California Department of Water Resources to evaluate
pretreatment and membrane systems for proposed 400-mgd agricultural wastewater desalting plants.
Selected Water Quality and Water Treatment Systems
• Dubai. UAE Responsible for water quality considerations in the Dubai Water Supply Master Plan and evaluation of
corrosion control to mitigate problems resulting from blending multiple water sources in their distribution systems.
• Muscat, Oman. Evaluated reverse osmosis desalination system and evaporation processes as expansion alternatives in
Muscat, Oman. Key consideration is blending with the existing groundwater supply which is experiencing seawater
intrusion. Evaluated compatibility of distribution systems with alternate sources of water.
• Water Quality Specialist, Southern Nevada Water Authority, Las Vegas, NV. Served as Water Quality Specialist on multiple
projects including ground water and surface water treatment. A 60 mgd Virgin -Muddy River System which would use
pretreatment, first stage RO, interstage lime softening, second stage RO, brine recovery and brine evaporation.
Responsible for developing process evaluation plan, process selection, and preliminary design.
• San Gabriel Valley, CA. San Gabriel Basin Water Quality Authority — Technical Director for the preliminary design of a
groundwater treatment system and preparation of the Environmental Impact Statement for the Baldwin Park Operating
Unit, a 20-million gallon per day groundwater treatment system. Worked with the Water Quality A treatment system
consisting of air stripping with off -gas carbon adsorption followed by liquid phase carbon adsorption was designed and
costed. Project components consist of source water wells, piping and manifolds to deliver the water to the treatment
plant, product water disinfection, and product water delivery to local potable water systems.
• El Segundo, CA. Edward C. Little Water Recycling Facility, Phase V Design Build, West Basin Municipal Water District, El
Segundo, CA. Serves as technical director for process engineering for the design and construction of the Phase V facilities
consisting of ozone pretreatment of a secondary effluent, microfiltration, reverse osmosis, and AOP (UV and peroxide).
The expansion increases Title 22 production used for irrigation and industrial cooling, two stage RO used as a high purity
boiler feedwater and MF-RO-AOP used for direct injection into a seawater barrier without blending with a potable water
supply.
• City of Pacific Grove, CA. Prepared preliminary design and developed Design -Build procurement package for a 250,000
MBR wastewater reclamation system producing recycled water for golf course irrigation. Providing design review -
approval and construction oversight for the City.
• Carson Regional Water Recycling Facility Master Plan, Carson CA. Dr. Kasper served as a technical director for this
WBMWD's regional recycling facility. Product water qualities evaluated include barrier injection water, single stage RO
boiler feed, two stage RO boiler feed and industrial cooling water. WBMWD design criteria were applied to the
equipment selection and process layout. The expansion processes were integrated with the existing process units and
configured to minimize footprint requirements given the limited site area.
Resort Islands
• DIVI Development Corporation, The Virgin Islands. Evaluated water resources, including wastewater reuse, aquaculture
systems, and seawater reverse osmosis desalination to meet the water need of two large hotel developments located on
the Virgin Island. Wastewater reclamation is more cost-effective than seawater desalination for irrigation of landscape
and golf courses.
• Paradise Island, Bahamas. Designed, supervised installation and startup of 0.5 MGD seawater reverse osmosis
desalination system serving over 2,000 hotel rooms. High efficiency pumping/energy recovery incorporated to reduce
power consumption. Beach seawater well supply and brine outfall were included in the project.
• Saipan. Served as technical director for the conceptual and preliminary design for a 15,000 CMD water supply system
using seawater reverse osmosis for the Lao Lao Bay Resort Development in Saipan. Also addressed wastewater facilities at
this a major development on the east side of Saipan. Defined potential environmental impacts.
• New Providence Development Corporation, Nassau, Bahamas. Project Manager for the evaluation of salt water intrusion
and over pumping of a groundwater infiltration system covering twenty-four hundred square acres. Multiple test wells
were installed for profiling the salinity of the groundwater. Over extraction of the field had resulted in increasing chloride
levels. Prepared preliminary design for treatment systems and partial RO to meet TDS requirements.
• Polymetrics Inc., New Providence Island, Bahamas. Prepared water balances and developed irrigation requirements for
the South Beach Resort under contract to Polymetrics, a manufacturer of seawater reverse osmosis systems.
APPENDIX B
FORMS AND CERTIFICATIONS
CITY OF SANTA ANA
RFP NO.: 20-089
WASTE DISCHARGE REQUIREMENTS COMPLIANCE SERVICES
APPENDIX
ATTACHMENT 3: PROPOSER'S REFERENCES
List and describe fully the contracts performed by your firm which demonstrate your ability to provide
the supplies, equipment or services included in the scope of the proposal specifications. Attach
additional pages if required. The City reserves the right to contact each of the references listed for
additional information regarding your firm's qualifications.
Reference
Customer Name: Costa Mesa Sanitary District
Address: 290 Paularino Ave
Costa Mesa, CA. 92626
Contact Individual: Mr. Scott Caroll
Phone Number: (949) 645-8400
Facsimile Number:
Contract Amount: $110,000 Year: 2004 - Present
Description of supplies, equipment, or services provided:
WDR and SSMP support, FOG program management and inspections, GIS support, CMMS support, and modeling services.
Reference
Customer Name: Irvine Ranch Water District
Address: P.O. Box 5700
Irvine, CA 92619
Contact Individual: Mr. Frank Soto
Phone Number: (949) 453-5844
Facsimile Number:
Contract Amount: $165,000 Year: 2004 - Present
Description of supplies, equipment, or services provided:
FOG program management and inspection services, database and mapping services, nonroutine customer support
Reference
Customer Name: City of Anaheim
Address: 200 S. Anaheim Boulevard STE 276
Contact Individual: Jonathan Heffernan
Phone Number: (714) 765-6860
Anaheim, CA. 92805 Facsimile Number:
Contract Amount: $200,000 Year: 2008 - Present
Description of supplies, equipment, or services provided:
WDR and SSMP support, FOG program management and inspections, GIS support, database support
Page 9 of 10
CITY OF SANTA ANA
RFP NO.: 20-089
WASTE DISCHARGE REQUIREMENTS COMPLIANCE SERVICES
Reference
Customer Name: City of El Segundo Contact Individual: Mr. Lifan Xu
Address: 350 Main St. Phone Number: (310) 524-2368
El Segundo, CA. 90245 Facsimile Number:
Contract Amount: $25,000 Year: 2015 - Present
Description of supplies, equipment, or services provided:
WDR and SSMP support, FOG program management and inspections, database support
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
Please refer to Table 3 of the main proposal document for a full list of EEC references.
Page 10 of 10
CITY OF SANTA ANA
RFP NO.: 20-089
WASTE DISCHARGE REQUIREMENTS COMPLIANCE SERVICES
NON -COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and Public Contract Code Section 7106)
In conformance with Title 23 United States Code Section 112 and Public Contract Code
7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any
undisclosed person, partnership, company, association, organization, or corporation; that
the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly
induced or solicited any other BIDDER to put in a false or sham bid, and has not directly
or indirectly colluded, conspired, connived, or agreed with any BIDDER or anyone else to
put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in
any manner, directly or indirectly, sought by agreement, communication, or conference
with anyone to fix the bid price of the BIDDER or any other BIDDER, or to fix any
overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to
secure any advantage against the public body awarding the contract of anyone interested
in the proposed contract; that all statements contained in the bid are true; and, further,
that the BIDDER has not, directly or indirectly, submitted his or her bid price or any
breakdown thereof, or the contents thereof, or divulged information or data relative
thereto, or paid, and will not pay, any fee to any corporation, partnership, company
association, organization, bid depository, or to any member or agent thereof to effectuate
a collusive or sham bid.
Note: The above Non -collusion Affidavit is part of the Proposal. BIDDERS are
cautioned that making a false certification may subject the certifier to
criminal prosecution.
Signed
State of C
County of
Subscribed and sworn to (or affirmed) before me on this 4th day of August 2020, by
1)1CXV-"e,S Y OV<- , proved to me on the basis of satisfactory evidence to be
the person(s) who appeared before me
Nota4 Public Signature Notary Public Seal
M@G f lp WAgR(CN
•,
Notary Public • California Z
r ,-w Orange County
Commission`# 2177514
My Comm. fkdlros Dec 30, 2020
Page I of 1
CITY OF SANTA ANA
RFP NO.: 20-089
WASTE DISCHARGE REQUIREMENTS COMPLIANCE SERVICES
NON -LOBBYING CERTIFICATION
The prospective participant certifies, by signing and submitting this bid or proposal, to the
best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence an officer
or employee of any Federal agency, a Member of Congress, an officer or employee
of Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making of
any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any Federal agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, 'Disclosure of Lobbying Activities," in conformance with its
instructions.
This certification is a material representation of fact upon which reliance was placed when
this transaction was made or entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code.
Any person who fails to file the required certification shall be subject to a civil penalty of
not less than $10,000 and not more than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he
or she shall require that the language of this certification be included in all lower tier
subcontracts, which exceed $100,000 and that all such subrecipients shall certify and
disclose accordinglA.
Signed:
Title: Principal Engineer
Firm: EEC Environmental
Date: August 4, 2020
Page 1 of 1
CITY OF SANTA ANA
RFP NO.: 20-089
WASTE DISCHARGE REQUIREMENTS COMPLIANCE SERVICES
The undersigned consultant or corporate officer, during the performance of this contract,
certifies as follows:
The Consultant shall not discriminate against any employee or applicant for
employment because of race, color, religion, sex, or national origin. The Consultant
shall take affirmative action to ensure that applicants are employed, and that
employees are treated during employment without, regard to their race, color, religion,
sex, or national origin. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship. The Consultant agrees to post in conspicuous
places, available to employees and applicants for employment, notices to be provided
setting forth the provisions of this nondiscrimination clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or
on behalf of the Consultant, state that all qualified applicants will receive consideration
for employment without regard to race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which
he/she has a collective bargaining agreement or other contract or understanding, a
notice to be provided advising the said labor union or workers' representatives of the
Consultant's commitments under this section, and shall post copies of the notice in
conspicuous places available to employees and applicants for employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of
September 24, 1965, and of the rules, regulations, and relevant orders of the
Secretary of Labor.
5. The Consultant shall furnish all information and reports required by Executive Order
11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary
of Labor, or pursuant thereto, and will permit access to his/her books, records, and
accounts by the administering agency and the Secretary of Labor for purposes of
investigation, to ascertain compliance with such rules, regulations, and orders.
6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of
this contract or with any of the said rules, regulations, or orders, the contract may be
canceled, terminated, or suspended in whole or in part and the Consultant may be
declared ineligible for further Government contracts or federally assisted construction
contracts in accordance with procedures authorized in Execution Order 11246 of
September 24, 1965, and such other sanctions may be imposed and remedies
invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
regulations, or order of the Secretary of Labor, or as otherwise provided by law.
Page 1 of 2
CITY OF SANTA ANA
RFP NO.: 20-089
WASTE DISCHARGE REQUIREMENTS COMPLIANCE SERVICES
7. The Consultant shall include the portion of the sentence immediately preceding
paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract
or purchase order unless exempted by rules, regulations, or orders of the Secretary
of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24,
1965, so that such provisions will be binding upon each subcontract or purchase order
as the administering agency may direct as means of enforcing such provisions,
including sanctions for noncompliance; provided, however, that in the event the
Consultant becomes involved in, or is threatened with, litigation with a subconsultant
or vendor as a result of such direction by the administering agency, the Consultant
may request that the United States enter into such litigation to protect the interests of
the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats.
1939, and as amended, no discrimination shall be made in the employment of persons
upon public works because of race, religious creed, color, national origin, ancestry,
physical handicaps, mental condition, marital status, or sex of such persons, except
as provided in Section 1420, and any consultant of public works violating this Section
is subject to I the penalties imposed for a violation of the Chapter.
Signed -
Title: Principal Engineer
Firm: EEC Environmental
Date: August 4, 2020
Page 2 of 2
I :Flww 11
L6
S
low
�1r
,FAwmj E C
V•��1
FEE PROPOSAL FOR
WASTE DISCHARGE REQUIREMENT
COMPLIANCE SERVICES
FOR THE CITY OF SANTA ANA
RFP No. 20-089
August 4, 2020
CITY OF SANTA ANA
RFP NO.: 20-089
WASTE DISCHARGE REQUIREMENTS COMPLIANCE SERVICES
APPENDIX
ATTACHMENT 2: FEE PROPOSAL
Certification - I certify that I have read, understand and agree to the terms and conditions of
this Request for Proposal. I have examined the Scope of Services (Exhibit A). I am familiar with
all the existing conditions and limitation that may impact work requests. I understand and agree
that I am responsible for reporting any errors, omissions or discrepancies to the City for
clarification prior to the submission of my proposal.
Proposer's fee proposal shall be submitted concurrently with the technical proposal, but
in a separate file, clearly labeled as "Fee Proposal." This shall include the firm's Standard
Hourly Fee Schedule, and a Project Fee Schedule as listed below. All services performed
by the consultant not specifically captured by the unit prices listed shall be compensated
on a time and material basis:
TO: CITY COUNCIL OF THE CITY OF SANTA ANA
FROM: EEC Environmental
Item
Description
Unit
Estimated
Quantity
Unit Price
Total
1.
Perform SSMP Audit
Each
1
$ 11,500
$ 11,500
2.
Perform SSMP Update
Each
1
$ 7,500
$ 7,500
3.
Lift Station Contingency
Plan Development
Lump
Sum
1
$ 4,000
$ 4,000
4.
Permitting Inspections*
Each
100
$ 125
$ 12,500
5.
GRE Inspections*
Each
350
$ 100
$ 35,000
6.
BMP Inspections*
Each
500
$ 95
$ 47,500
7.
Compliance Inspections*
Each
200
$ 125
$ 25,000
8.
LFP Confirmation
Inspections*
Each
100
$ 25
$ 2,500
9.
FSE NPDES Inspections*
Each
300
$ 25
$ 7,500
TOTAL
$153,000
*These are estimated annual quantities. Actual inspection quantities over contract term may
vary.
Page 8 of 10
Fee Proposal — Waste Discharge Requirements Compliance
Services (RFP #20-089)
EEC Environmental (EEC) is pleased to submit this fee proposal to provide continued Waste Discharge
Requirement (WDR) and Environmental Compliance services, including Fats, Oils, and Grease (FOG)
Program Management services, to the City of Santa Ana (City). The table below summarizes proposed
unit/lump sum fees and provides estimated costs for As -Assigned Tasks, which will be performed on a
time and materials basis pursuant to EEC's 2020 Fee Schedule (hourly rate schedule) provided following
this page.
Unit/Lump Sum Basis Items
Unit
Estimated
Unit Price
Total
1
Perform SSMP Audit
Each
1
$ 11,500
$ 11,500
2
Perform SSMP Update
Each
1
$ 7,500
$ 7,500
3
Lift Station Contingency Plan
Lump
1
$ 4,000
$ 4,000
4
Permitting Inspections
Each
100
$ 125
$ 12,500
5
GRE Inspections
Each
350
$ 100
$ 35,000
6
BMP Inspections
Each
500
$ 95
$ 47,500
7
Compliance Inspections
Each
200
$ 125
$ 25,000
8
LFP Confirmation
Each
100
$ 25
$ 2,500
9
FSE NPDES Inspections
Each
300
$ 25
$ 7,500
Unit/Lump Sum Task Total: $ 153,000
As -Assigned (T&M) Items
Basis
Level of Effort
Cost Est.
-
FOG Program Management
T&M
275-325 hours
$ 52,500
1
Maintaining Maps and Database
T&M
150-175 hours
$ 24,500
2
Training and Support
T&M
150-175 hours
$ 26,500
3
General Environmental Complinace Support
Cross -Connection Program Support
Potable Water Discharge Permitting/Support
Production Well O&M Support
Water Distribution Infrastructure Support
StormwaterCompliance Support
Project Management and Assistance
T&M
150-200 hours
80-100 hours
150-200 hours
125-150 hours
80-100hours
400-500 hours
$ 25,000
$ 17,500
$ 35,000
$ 22,500
$ 17,500
$ 75,000
4
lGeneral Sewer System O&M Support
T&M
200-250 hours
$ 45,000
As -Assigned Tasks (Estimated) Total $ 341,000
EEC Fee Proposal — WDR Compliance Services FP-1 August 4, 2020
ENVIRONMENTAL
2020 Fee Schedule
PERSONNEL CHARGES Travel
The charge for all time required for the performance of Vehicles used on project assignments will be
the Scope of Work, including office, field and travel charged at $75 per day. Mileage is billed at the
time, will be billed at the hourly rate according to the current rate established by the Internal Revenue
labor classifications set forth below: Service plus mark up. Per Diem is billed at a unit
cost of $60 per day. Airfare, lodging, rental cars and
associated expenses are billed at cost plus 15%.
Labor Classification Hourly Rate
Jr. Staff Engineer/Geologist/Scientist
$115
Staff Engineer/Geologist/Scientist
$130
Sr Staff Engineer/Geologist/Scientist
$145
Project Engineer/Geologist/Scientist - 1
$170
Project Engineer/Geologist/Scientist - 11
$180
Sr Project Engineer/Geologist/Scientist - 1
$195
Sr Project Engineer/Geologist/Scientist - 11
$215
Principal Geologist
$240
Principal
$240
Project Assistant
$100
Technician
$100
Drafter
$125
Sr Technician
$125
Compliance Inspector
$120
Technician GIS/Technology
$105
Analyst GIS/Technology
$115
Sr Analyst GIS/Technology
$125
Specialist GIS/Technology
$135
Sr Specialist GIS/Technology
$145
Supervisor GIS/Technology
$160
Director/GIS Technology
$175
Construction Technician
$90
Construction Field Supervisor
$110
Construction Manager
$115
Sr Construction Manager
$140
Technical Editor
$110
Emergency response will be charged at a rate of 1.5
times the standard hourly rate.
Field Equipment
Field Equipment is billed at standard unit costs. Rate
schedules are available upon request.
Subcontractors and Reimbursables
The costs of subcontractors, materials, equipment
rental and costs incurred will be charged at cost plus
15%.
Other Project Charges
The cost of additional report reproduction and
special project accounting will be billed as
appropriate. Plotting plans are charged by size,
black and white or color, and by the number of
copies supplied.
Shipping and Postage
Shipping charges include couriers and the postage
necessary will be charged at cost plus 15%.
Interest Charges
Interest on late payments will be charged at the rate
of 1.5% per month.
Payment Terms
When EEC Staff appear as expert witnesses at court Net 30 days apply to all work performed and
trials, mediation, arbitration hearings and depositions, invoiced unless superseded by a specific executed
their time will be charged at 2.0 times the standard rate. contract.
All time spent preparing for such trials, hearings, and
depositions, will be charqed at the standard hourly rate.
This Fee Schedule is adjusted each subsequent year to reflect the economic changes for the new year.
The new schedule will apply to existing and new assignments.
2020 Eng Fee Schedule