HomeMy WebLinkAboutItem 22 - Amendment to the Current Fiscal Year 2023-2024 Annual Budget to Add and Reallocate Full-Time PositionsFinance and Management Services
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Item # 22
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
October 17, 2023
TOPIC: Amendment to the Current Fiscal Year 2023-2024 Annual Budget to Add and
Reallocate Full -Time Positions
AGENDA TITLE
Adopt a Resolution to Add Positions in the City Attorney's Office, the Public Works
Agency, and to reallocate a position in the Community Development Agency
RECOMMENDED ACTION
Adopt a resolution that amends the Fiscal Year 2023-24 Annual Budget to add one (1)
position in the City Attorney's Office, two (2) positions in the Public Works Agency, and
to reallocate one (1) position in the Community Development Agency, which increases
the total authorized headcount from 1,395 to 1,398.
RESOLUTION NO. 2023-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SANTA ANA TO AMEND THE CURRENT FISCAL YEAR 2023-2024
ANNUAL BUDGET TO ADJUST FULL-TIME POSITIONS IN THE CITY ATTORNEY'S
OFFICE, COMMUNITY DEVELOPMENT AGENCY, AND PUBLIC WORKS AGENCY,
INCLUDING ADDITIONS AND/OR REALLOCATIONS
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
City Attorney's Office- Management Analyst- Police Oversight Commission (Excepted)
(UC)
The City Attorney is requesting to add a Management Analyst position to support the
Police Oversight Commission. The City Manager's Office worked with staff from the City
Attorney's Office and Human Resources to create this position. This position was fully
budgeted in the FY2023-24 annual budget. Since this position was funded late in the
budget development process there was not enough time to add the headcount prior to
budget adoption. This is merely a housekeeping adjustment to formally add the
headcount so the position can be posted for recruitment.
Community Development Agency- Assistant Director of Community Development (MM)
As part of an organizational review, the Executive Director of the Community
Development Agency (CDA) is proposing to reallocate the Housing Division Manager
Amendment to the Current Fiscal Year 2023-2024 Annual Budget to Add and Reallocate
Full -Time Positions
October 17, 2023
Page 2
(MM) position to the position of Assistant Director of Community Development (MM). This
position will have management oversight of multiple divisions and programs within the
agency. The Executive Director may request additional changes during the Mid -Year
Budget report.
Public Works Agency- Corporate Yard Maintenance Attendant
The Executive Director of the Public Works Agency is requesting to add a Corporate Yard
Maintenance Attendant position. The City Yard is home to the Medium Volume Transfer
and Processing Facility, where all public works operations dispose their waste. This is a
permitted area that requires monthly inspections by the Orange County Healthcare
Agency on behalf of the State of California to ensure that all waste is properly managed
in compliance with permit requirements. Currently, this permit area has only one full-time
position funded by the Refuse Enterprise. While there are two part-time positions, there
is no part-time coverage on Wednesdays, leaving this area understaffed. A second full-
time position is needed to share in the management and maintenance of the permit area.
As with the other full-time position, this position will also provide general support to the
other City Yard operations and maintenance. The Refuse Enterprise Budget has the
capacity to absorb this additional expense in the current fiscal year.
Public Works Agency- Public Works Projects Manager
The Santa Ana Navigation Center opened in June 2022 as a 24-hour homeless shelter
that services men, women, and families with minor aged children. The center offers beds,
bathrooms, a commercial kitchen, playroom, and more that requires oversight of
preventative and routine maintenance, repair, and other facility enhancement projects. A
position is needed to provide the necessary oversight of these Navigation Center tasks
and other various special projects. In addition to managing tenant improvements and the
build out of the 2nd floor at the Navigation Center, this position will be responsible for
project management of:
• WORK Center tenant improvement allowance
• The Community Development Agency's office space improvements included in
the 2023-24 budget
• Improvements required at the State Building
• Physical studies related to parking garages and facilities throughout the City
The Community Development Agency will fund 80% of this position with grant funds and
Public Works will fund the remaining 20% through the General Fund. For FY2023-24, this
position will be absorbed within the existing budget due to salary and other savings.
FY2024-25 estimated fiscal impact is $29,832.
FISCAL IMPACT
There is no current year fiscal impact since all positions will be absorbed within each
respective department's existing budget due to vacancies and other cost savings.
Amendment to the Current Fiscal Year 2023-2024 Annual Budget to Add and Reallocate
Full -Time Positions
October 17, 2023
Page 3
ruiure annual riscai impact is as roiiows:
Fiscal Accounting Unit- Fund Accounting Unit, Amount
Year Account: Description Account Description
General Fund:
FY24-25 01117651-61XXX General Fund Parks Maintenance $29,832
Service Enhancement
Salaries, Reqular
All Other Funds:
FY24-25
14018760-61 XXX
Housing
Housing Authority-
$7,815
Authority
Vouchers, Salaries,
Regular
FY24-25
41718820-61XXX
Inclusionary
Inclusionary Housing
$6,513
Housing
Fee- Salaries, Regular
FY24-25
60718810-61 XXX
Housing Asset
Housing Asset
$3,908
Administration- Salaries,
Regular
FY24-25
13518780-61XXX
Community
Community Development
$2,605
Development
Administration- Salaries,
Block Grant
Regular
(CDBG)
FY24-25
13518788-61XXX
Community
CDBG-CV- Salaries,
$2,605
Development
Regular
Block Grant
(CDBG)
FY24-25
13518789-61 XXX
Community
ESG-CV- Salaries,
$1,303
Development
Regular
Block Grant
(CDBG)
FY24-25
13018780-61XXX
Federal Grants
Home Program- Salaries,
$1,303
Regular
FY24-25
06917640-61 XXX
Refuse
Refuse Collection
$82,680
Enterprise
Service, Salaries Regular
FY24-25
12218716-61XXX
HHAP-2 Grant
HHAP-2, Salaries,
$119,328
Regular
Amendment to the Current Fiscal Year 2023-2024 Annual Budget to Add and Reallocate
Full -Time Positions
October 17, 2023
Page 4
EXHIBIT(S)
1. Budget Resolution 2023-XXX
Submitted By: Kathryn Downs, FMSA Executive Director
Approved By: Steven A. Mendoza, Assistant City Manager
Exhibit 1
RESOLUTION NO. 2023-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA TO AMEND THE CURRENT FISCAL YEAR 2023-
2024 ANNUAL BUDGET TO ADJUST FULL-TIME POSITIONS
IN THE CITY ATTORNEY'S OFFICE, COMMUNITY
DEVELOPMENT AGENCY, AND PUBLIC WORKS AGENCY,
INCLUDING ADDITIONS AND/OR REALLOCATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS
FOLLOWS:
Section 1: The City Council hereby finds, determines, and declares as follows:
A. On June 20, 2023, the City Council passed and adopted Ordinance No. NS-
3043, establishing the City's Budget for Fiscal Year 2023-2024 and authorizing
position allocations for Fiscal Year 2023-2024. The Ordinance also sets forth
the requirement that alterations in the allocation of authorized positions be
reviewed and approved by the City Council.
B. On September 19, 2023, the City Council approved an appropriation
adjustment to carryover unspent amounts from Fiscal Year 2022-23 to Fiscal
Year 2023-24.
C. The City Attorney requests to amend the Fiscal Year 2023-2024 budget to add
the one (1) full-time Management Analyst -Police Oversight Commission
position.
D. The Executive Director of the Community Development Agency requests to
amend the Fiscal Year 2023-2024 budget to reallocate one (1) Housing
Division Manager position to one (1) Assistant Director, Community
Development position.
E. The Executive Director of the Public Works Agency requests to amend the
Fiscal Year 2023-2024 budget to add one (1) Public Works Projects Manager
and one (1) Corporate Yard Maintenance Attendant.
F. It is now desired to amend the Fiscal Year 2023-2024 budget, as amended in
order to effect this change, as shown below.
Section 2: The City's Annual budget for Fiscal Year 2023-2024, as amended, is hereby
further amended to add the following position in the City Attorney's Office, at the monthly
six -step range as indicated:
Resolution 2023-XXX
Page 1 of 3
6-Step Salary Rate Range Effective October 17, 2023
Classification Title
Number of
Positions Added
SSR
Monthly Salary
Minimum -Maximum
Management Analyst -
Police Oversight
1
668
$6,936 - $8,854
Commission
Section 3: The City's Annual budget for Fiscal Year 2023-2024, as amended, is hereby
further amended to add and delete the following positions in the Community Development
Agency, at the monthly seventeen -step range as indicated:
17-Step Salary Rate Range Effective October 17,
2023
Number of
Monthly Salary
Classification Title
Positions Added
SSR
Minimum -Maximum
Assistant Director of
Community
1
26 MM
$11,552-$17,144
Development
Housing Division
-1
22 MM
$10,466-$15,533
Manager
Section 4: The City's Annual budget for Fiscal Year 2023-2024, as amended, is hereby
further amended to add the following positions in the Public Works Agency, at the monthly
seven -step range as indicated:
7-Step Salary Rate Range Effective October 17, 2023
Number of
Monthly Salary
Classification Title
Positions Added
SSR
Minimum -Maximum
Corporate Yard
1
588
$3,786-$5,078
Maintenance Attendant
Public Works Projects
1
747
$8,229-$11,039
Manager
Section 3: All classification salary rate ranges are set forth in the City's "Salary Schedule"
as periodically updated.
Section 4: That except as amended by this resolution, all other provisions of the Annual
Budget for the Fiscal Year 2023-2024, as amended, shall remain in full force and effect.
Section 5: This Resolution is operative from and after the date upon which it is adopted.
Resolution 2023-XXX
Page 2 of 3
ADOPTED this 17t" day of October 2023.
Valerie Amezcua
Mayor
APPROVED AS TO FORM:
Sonia R. Carvalho
City Attorney
By: 'T cam_ N. Q."'
Laura A. Rossini
Chief Assistant City Attorney
NOES: Councilmembers
ABSTAIN: Councilmembers
NOT PRESENT: Councilmembers
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2023-
XXX to be the original Resolution adopted by the City Council of the City of Santa Ana on
October 17, 2023.
Date:
Clerk of the Council
City of Santa Ana
Resolution 2023-XXX
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