The URL can be used to link to this page

Home My WebLink AboutPresentation - #5Rental Registry Update Item #5 Community Development Agency October 17, 2023 Slide 1 Rental Registry Program Update Rental Registry Update Item #5 Community Development Agency October 17, 2023 Slide 2 Background •On November 18, 2022, the Rent Stabilization and Just Cause Eviction Ordinance (“Ordinance”) was adopted and requires a rental registry where all landlords with rental units must submit registration forms for each rental unit. •Staff has created an online Rental Registry portal for collecting required rental information. •Staff has been working with rental property owners since August 15th to register their units. Rental Registry Update Item #5 Community Development Agency October 17, 2023 Slide 3 Who Needs to Register? •Owners of residential rental unit(s) or mobilehome park property owners. •Exemptions must be claimed in the Rental Registry. Rental Registry Update Item #5 Community Development Agency October 17, 2023 Slide 4 Who Does Not Need to Register? •Properties that are owner- occupied and not being used for any residential rental purposes. Rental Registry Update Item #5 Community Development Agency October 17, 2023 Slide 5 Purpose of the Rental Registry •To monitor compliance with the Ordinance by collecting data on: –Rental Properties –Rent Amounts –Changes in Tenancies Rental Registry Update Item #5 Community Development Agency October 17, 2023 Slide 6 Information Collected in the Rental Registry •Address, unit number •Property type (Dropdown -Affordable Housing, Mobilehome, Multifamily, SFR, Condo) •Ownership type (Dropdown –Real Estate Investment Trust, Corp, LLC) •Occupant type (Dropdown -Owner, Manager, Tenant, Subsidized Tenant) •Number of bedrooms & bathrooms •Tenancy start date •Initial rent •Current rent •Tenant’s full name (Only Head of Household or Co-Head) •Tenant’s phone number •Tenant’s email address •Tenant’s preferred language Rental Registry Update Item #5 Community Development Agency October 17, 2023 Slide 7 Information NOT Collected in the Rental Registry •Landlords are not required to submit: –A lease agreement, –Social Security Number, –Employer Identification Number (Tax Identification Number for businesses), or –Any other confidential information unrelated to compliance with the Ordinance. Rental Registry Update Item #5 Community Development Agency October 17, 2023 Slide 8 What do Rental Property Owners Need to Register? Computer Access Email Account Property APN Property PIN Rental Unit Information Rental Registry Update Item #5 Community Development Agency October 17, 2023 Slide 9 Exemption(s) •Landlords claiming an exemption must still register their rental unit(s). •It is the property owner’s obligation to determine if their rental property falls within any of the exemptions under the Ordinance: •Sections 8-3120(e) and 8-3147(c) Rental Registry Update Item #5 Community Development Agency October 17, 2023 Slide 10 Rental Registry Fee •Funds the City’s cost to implement, administer, monitor, support, and enforce the provisions of the Ordinance. –$100 per Rental Unit •Staff is currently in the process of building the Rental Registry and discerning which rental properties will be required to pay the Rental Registry Fee. •Staff plans to inform rental property owners of non- exempt rental units of the Rental Registry Fee and the payment process beginning in January 2024. Rental Registry Update Item #5 Community Development Agency October 17, 2023 Slide 11 Outreach and Education •A detailed webpage with helpful resources including a User Guide, FAQs, and two video demonstrations •Weekly virtual workshops in English, Spanish and Vietnamese •Staff and computers to assist landlords at the Santa Ana WORK Center at 801 W Civic Center Drive, Suite 200, Santa Ana, CA 92701 •A dedicated email address at rso@santa-ana.org for questions and assistance •A Rent Stabilization Helpline at (714) 667-2209 •Social Media Posts Rental Registry Update Item #5 Community Development Agency October 17, 2023 Slide 12 Outreach and Education •Letter # 1 (August 15th) -Sent to 27,309 multi-family and single family property owners who pay property taxes and do not claim the homeowners’ property tax exemption. –Based upon best practices in other jurisdictions •Letter # 2 (October 9th) -Sent to 13,154 single-family property owners whose property address is the same as the mailing address on their property tax record. –Explained that owner-occupants who do not use their home for any residential rental purposes are not subject to the Ordinance and do not need to register. •Letter # 3 (Forthcoming) -Multi-family rental property owners Rental Registry Update Item #5 Community Development Agency October 17, 2023 Slide 13 Rental Registry Update Item #5 Community Development Agency October 17, 2023 Slide 14 Compliance •Beginning October 1, 2023, the City may commence enforcement against any landlord who fails to register a rental unit, or provide current and accurate data regarding a rental unit pursuant to Section 8-3160(k) •Until a rental unit is registered both completely and accurately, no Landlord shall: •increase rents, advertise for rent, demand or accept rent, •evict any Tenant from a Rental Unit, or •submit to the City a petition, application, claim or request for a rent increase. Rental Registry Update Item #5 Community Development Agency October 17, 2023 Slide 15 What does the Ordinance Require? Property Owners with rental units in the City of Santa Ana must: •Register each rental unit annually •Update the Rental Registry within thirty (30) calendar days of any changes to a rental unit •Report changes of ownership in the Rental Registry •Upload all notices or documents required to be provided from a landlord to a tenant in the Rental Registry Rental Registry Update Item #5 Community Development Agency October 17, 2023 Slide 16 Required Notices or Documents after Registration •Pursuant to Section 8-3149(d) of the Ordinance, any notices or documents required to be provided from a Landlord to a Tenant by the Ordinance, or any other federal, state, or local law, shall be provided by the Landlord to the City through the Rental Registry. These notices and documents include, but are not limited to: •Notice of Rent Increase •Notice of Change in Ownership or Management •Notice of the Existence of the Ordinance •Notice to Cease or Correct •Notice to Perform or Quit, or Notice to Cure or Quit •Notice to Pay Rent or Quit •Notice to Quit or Notice to Terminate Tenancy •Unlawful Detainer •The list above is not meant to be exhaustive. However, in general, notices to enter or notices to change terms of tenancy not involving a change in rent, do not need to be provided to the City through the Rental Registry. Notices that terminate tenancy, that could support an unlawful detainer (eviction) action, must be provided to the City.