HomeMy WebLinkAbout Agenda_2023-11-07City Council and Housing Authority
Meeting Agenda
November
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Valerie Amezcua
Mayor
Thai Viet Phan
Councilmember —Ward 1
Jessie Lopez
Mayor Pro Tem - Ward 3
Johnathan Ryan Hernandez
Councilmember - Ward 5
Benjamin Vazquez
Councilmember - Ward 2
Phil Bacerra
Councilmember - Ward 4
David Penaloza
Councilmember - Ward 6
Sonia R. Carvalho Steven A. Mendoza Jennifer L. Hall
City Attorney Acting City Manager City Clerk
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,
contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Notification 48 hours prior to the Meeting will enable
the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting
documentation can be found on the City's website — https://www.santa-ana.org/agendas-and-minutes/
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CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its
community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful
and inclusive process designed to set the City and organization on a course that meets the
challenges of today and tomorrow, as follows:
Vision - The dynamic center of Orange County which is acclaimed for our: Investment in
youth • Safe and healthy community • Neighborhood pride • Thriving economic climate -
Enriched and diverse culture • Quality government services
Mission - To deliver efficient public services in partnership with our community which ensures
public safety, a prosperous economic environment, opportunities for our youth, and a high
quality of life for residents.
Guiding Principles - Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility -
Innovation • Transparency
Code of Ethics and Conduct - At the Special Municipal Election held on February 5, 2008,
voters approved an amendment to the City Charter which established the Code of Ethics and
Conduct for elected officials and members of appointed boards, commissions, and
committees to assure public confidence. The following are the core values expressed: -
Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency
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Members of the public may attend the City Council meeting in -person or join via Zoom. As a
courtesy to the public, the City Council meeting will occur live via teleconference Zoom
webinar. You may view the meeting from your computer, tablet or smart phone via YouTube
LiveStream at www.. or on CTV3, available on Spectrum
channel 3.
PUBLIC COMMENTS — Members of the public who wish to address the City Council on
closed session items, items on the regular agenda, or on matters which are not on the
agenda but are within the subject matter jurisdiction, of the City Council may do so by one of
the following ways:
• MAILING OPTION written communications — Public comments may be mailed to:
Office of the City Clerk, 20 Civic Center Plaza M-30, Santa Ana, CA 92701. All written
communications received via mail by 4:00 p.m. on the day of the meeting will be
distributed to the City Council and imaged into the City's document archive system
which is available for public review.
• SENDINGE-MAIL OPTION — Public comments may be sent via email to the City
Clerk's office at Comir�e n.1Q-) nta ana.oir . Please note the agenda item you are
commenting on in the subject line of the email. All emails received two (2) hours before
the scheduled start of the meeting will be distributed to the City Council and imaged
into the City's document archive system which is available for public review.
• LIVE VIRTUAL OPTION — As a courtesy, members of the public may provide live
comments during the meeting by Zoom or Conference Call. To join by Zoom click on or
type the following address into your web browser
1b.1Lp .::Hu�u 02we1b.:: o.irk,;. a /j/3.159651,4;9,. To join the Conference Call: Dial (669) 900-
9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk
when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing
item, iv) special agenda item, or v) for Housing Authority item. You may request to
speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.
After the Clerk confirms the last three digits of the caller's phone number or Zoom ID
and unmutes them, the caller must press *6 or microphone icon to speak. Callers are
encouraged, but not required, to identify themselves by name. Each caller will be
provided three (3) minutes to speak, unless due to the number of speakers wanting to
speak a decision is made to provide a different amount of time to speak.
• IN -PERSON OPTION - Members of the public can provide in -person comments at the
podium in the Council Chamber. The Council Chamber will have seating available for
members of the public to attend the meeting in -person. Public comments are limited to
three (3) minutes per speaker, unless a different time is announced by the presiding
chair. Speakers who wish to address the Council must do so by submitting a
"Request to Speak" card by 4:00 p.m. for Closed Session items and by 5:45 p.m.
for all other designated public comment periods as listed below. Cards will not be
accepted after the Public Comment Session begins without the permission of the
presiding chair.
- / 1 0 1• r. •.
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comments on closed session items by joining Zoom or the Conference Call as described in
the LIVE or IN -PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open
at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your
hand BY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by
4:00 p.m. will not be permitted to speak.
2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON -AGENDA
ITEMS (GENERAL PUBLIC COMMENT) —You can provide comments by joining Zoom or
the Conference Call as described in the LIVE or IN -PERSON PUBLIC COMMENTS
OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE
CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in
the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.
3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS —You can provide
comments by joining Zoom or the Conference Call as described in the LIVE or I -PERSON
PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5: 5 p.m. will not be
permitted to speak.
4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS —You can provide
comments by joining Zoom or the Conference Call as described in the LIVE or I -PERSON
PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be
permitted to speak.
TRANSLATION SERVICES - Spanish interpreting services are provided at City
Council meetings. Simultaneous Spanish interpretation is provided through the use
of headsets and consecutive interpretation (Spanish -to -English) in addition to those
wishing to address the City Council at the podium.
La ciudad provee servicios de interpretacion al espanol en las juntas del Consejo.
La interpretacion simultanea al espanol se ofrece por medio del use de audffonos y
la interpretacion consecutiva (espanol a ingles) tambien esta disponible para
cualquiera que desee dirigirse al concilio municipal en el podio.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for
each agenda item, you must select the agenda item to see the attachments to either open in
a new link (the eyeball 1) or download a pdf (the cloud symbol with the down arrow ).
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Mayor• Tern
Mayor
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City Clerk
Phil Bacerra
Johnathan Ryan Hernand
David Penaloza
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LopezJessie
lerie Amezcual
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PUBLIC COMMENTS — Members of the public may address the City Council on Closed
Session items.
RECESS — City Council will recess to Closed Session for the purpose of conducting regular
City business.
CLOSED SESSION ITEMS — The Brown Act permits legislative bodies to discuss certain
matters without members of the public present. The City Council finds, based on advice from
the City Attorney, that discussion in open session of the following matters will prejudice the
position of the City in existing and anticipated litigation:
1. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION pursuant to
Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code:
Jesus Morales Guerrero v. City of Santa Ana, Michael Claborn, and DOES 1 through
50, Orange County Superior Court, Case No. 30-2021-01223509
2. CONFERENCE WITH LEGAL COUNSEL — SIGNIFICANT EXPOSURE TO
LITIGATION pursuant to Government Code Section 54956.9(d)(2):
One matter [personnel claim]
3. CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION pursuant to
Government Code Section 54956.9(d)(2):
One (1) matter
4. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section
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54957.6(a):
Agency Negotiator: Ramon Figueroa, Acting Human Resources Executive Director
Employee Organization:
• Santa Ana Police Officers Association (POA)
• Confidential Association of Santa Ana (CASA)
5. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code
Section 54957(b)(1)
Title: City Attorney
6. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code
Section 54957(b)(1):
Title: Acting City Manager
7. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code
Section 54957
Title: Acting City Manager/Interim City Manager/Permanent City Manager
8. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section
54957.6
Agency Designated Representative: Sonia R. Carvalho, City Attorney
Unrepresented Employee: City Manager
CV — City Council will reconvene to continue regular City business.
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• • '; •
CALL TO ORDER
ATTENDANCE Councilbers
Mayor Pro Tern
Mayor
F'ralt-
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AttorneyCity
City Clerk
Phil Bacerra
Johnathan Ryan •
David Penaloza
Thai Viet Phan I
� r
LopezJessie
Valerie Amezcual
Sonia
Jennifer L. Hall
Page 6 11 /7/2023
illili
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1. Proclamation presented by Mayor Amezcua to Beta Cell Foundation declaring
November 2023 as Diabetes Month
2. Proclamation presented by Mayor Pro Tern Lopez to Family Court Awareness Month
Committee declaring November 2023 as Family Court Awareness Month
3. City Tile and Proclamation presented by Councilmember Penaloza to Santa Ana
Police Chief David Valentin Congratulating him on his Retirement and 33 years of
Distinguished Service to the Community
4. U.S. Army Corps of Engineers Santiago Creek Flood Risk Management Project
5. Homelessness Update
CLOSED SESSION REPORT — The City Attorney will report on any action(s) from Closed
Session.
PUBLIC COMMENT — Public comments will be held during the beginning of the meeting for
ALL comments on agenda and non -agenda items, with the exception of public hearings.
Comments for public hearings will take place after the hearing is opened.
CONSENT CALENDAR
Consent
RECOMMENDED ACTION: Approve staff recommendations on the following
ZF
- • - . through 37 and waive readingsof - r •, r
ordiTa-f ces.
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epartment(s): City Clerk's Office
7. Appoint Members to the Rental Housing Board Nominated by Mayor Pro Tern Lopez
and Councilmember Vazquez for a Full Term Expiring in 2027
Page 7 11 /7/2023
Department(s): City Clerk's Office
Recommended Action: 1. Appoint Josephine Mendoza nominated by Mayor Pro
Tern Lopez to the Rental Housing Board as a Mobilehome Tenant Representative for a
full term expiring in 2027 and administer the Oath of Office. (Pursuant to SAMC Sec. 2-
236(a), requires five affirmative votes)
2. Appoint Tracy La nominated by Councilmember Vazquez to the Rental Housing
Board as an At -Large Member with no financial interest in and no ownership of
incoming -generating rental housing for a full term expiring in 2027 and administer the
Oath of Office. (Pursuant to SAMC Sec. 2-236(a), requires five affirmative votes)
8. Minutes from the Regular Meetings of February 7, 2023 and February 21, 2023, and
from the Special Closed Session and Regular Meetings of March 7, 2023 and March
21, 2023.
Department(s): City Clerk's Office
Recommended Action: Approve minutes.
9. Quarterly Report for Housing Division Projects and Activities for the period of July 1,
2023 to September 30, 2023
Department(s): Community Development Agency
Recommended Action: Receive and file the Quarterly Report for Housing Division
projects and activities for the period of July 1, 2023 to September 30, 2023.
10. Approve Release of Nonprofit Community Development Block Grant Application for
Fiscal Years 2024-26
Department(s): Community Development Agency
Recommended Action: Approve the release of Nonprofit Community Development
Block Grant Application for Fiscal Years 2024-26.
11. Approve an Appropriation Adjustment Accepting the 2022 Proposition 69 — DNA
Identification Funds and Award Purchase Order to Foster + Freeman for Crime-lite
AUTO Camera Kits for the Santa Ana Police Department in the amount of $113,462
(Specification No.23-161) (Non -General Fund and General Fund)
Department(s): Police Department
Recommended Action: 1. Approve an appropriation adjustment recognizing
$103,500 in the Police Special Revenue account and appropriate same to
expenditure account. (Requires five affirmative votes)
2. Authorize a one-time purchase and payment of Purchase Order to Foster +
Freeman for three Crime-lite AUTO camera kits in the amount of $113,462, subject to
non -substantive changes approved by the City Manager and City Attorney.
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12. Fiscal Year 2023-24 First Quarter Budget Report and Proposed Appropriation
Adjustments
epartent(s): Finance and Management Services
711
1. Approve the appropriation adjustments to General Fund expenditures as
detailed in the body of this report, with a net reduction of $408,196 and a net
reduction to the General Fund revenue estimates of $530,000. (Requires five
affirmative votes)
2. Receive and file the First Quarter Budget Update.
13. Amend Blanket Order Contract with Grainger, Inc. for Maintenance, Repair, and
Operational Supplies, for a revised not -to -exceed amount of $1,450,000.
(Specification No. 20-001) (General Fund)
eartent(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute an amendment to
increase the Blanket Order Contract authority with Grainger, Inc. for the purchase of
maintenance, repair, and operational supplies by $100,000, for a revised annual
amount not -to -exceed $350,000 for the current contract term expiring December 31,
2023, and one remaining one-year renewal option, subject to non -substantive
changes approved by the City Manager and City Attorney.
14. Award Aggregate Blanket Order Contracts to 1-Step Ahead, Branded Gifts Plus,
BSN Sports, LLC, Loso Creation, and So. Cal Embroidery, LLC for Custom Imprint
Clothing and Accessories, in a not -to -exceed aggregate amount of $2,125,000
(Specification No. 23-129A). (General Fund & Non -General Fund)
eartent(s): Finance and Management Services
Recommended Action: Award aggregate blanket order contracts to vendors listed
below for the purchase of custom imprint clothing and accessories on an as -needed
basis in an annual amount not- to -exceed $425,000, with a total aggregate contract
amount not -to -exceed $2,125,000, for an initial two-year term expiring on November
30, 2025, with provisions for three, one-year renewal options, subject to non -
substantive changes approved by the City Manager and City Attorney.
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15. Amend Blanket Order Contract with ODP Business Solutions, LLC (Office Depot, Inc.)
for Office Supplies, for a revised not -to -exceed amount of $1,000,000 (Specification
No. 22-061) (General Fund)
Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute an amendment to
increase the Blanket Order Contract authority with ODP Business Solutions, LLC for
the purchase of office supplies by $75,000 per year for a revised annual amount sot-
to -exceed $250,000 for the current contract term expiring May 31, 2024, and three
remaining one-year renewal options, subject to non -substantive changes approved by
the City Manager and City Attorney.
16. Amend the Blanket Order Contract for the Purchase of Paper Products and
Miscellaneous Supplies with American Sanitary Supply, Inc., for a Revised Contract
Amount Not to Exceed $1,220,000 for the Remainder of Contract Term and
Remaining Renewal Options (Specification No. 21-043) (Non -General Fund)
Department(s): Public Works Agency
Recommended Action: Amend Blanket Order Contract with American Sanitary
Supply, Inc., for paper products and related supplies, increasing the contract amount
by $800,000, for a new total not to exceed $1,220,000, for the remainder of the
current term expiring September 20, 2024, and the remaining one-year renewal
period, subject to non -substantive changes approved by the City Manager and City
Attorney.
17. Amend the Blanket Order Contracts for the Purchase of Rock, Sand, and Gravel with
PTI Sand & Gravel, Inc., for a New Amount Not to Exceed $1,012,500 (Specification
21-134) (Non -General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to
increase the contract amount by $525,000, for a new annual amount not to exceed
$247,500, and a total contract amount not to exceed $1,012,500 for the remainder of
the current term expiring December 31, 2023, with three one-year renewal periods,
subject to non -substantive changes approved by the City Manager and City Attorney
18. Amend Blanket Order Contracts for Equipment Rentals with Sunbelt Rentals, United
Rentals, and Herc Rentals for a Revised Total Amount not to Exceed $2,550,000
(Specification No. 22-045) (General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the
Blanket Order Contracts for equipment rentals to increase the annual aggregate
amount by $290,000, for a revised total annual amount not to exceed $568,000, and a
total contract amount not to exceed $2,550,000 for the remainder of the current term
Page 10 11 /7/2023
expiring April 19, 2024, and three remaining one-year renewal periods, subject to
non -substantive changes approved by the City Manager and City Attorney.
19. Award Aggregate Blanket Order Contracts to Heritage Landscape Supply Group, Inc,
SiteOne Landscape Supply, and Waterline Technologies, Inc. for Chemical Products,
in An Aggregate Amount Not to Exceed $1,000,000 (Specification No. 23-104) (Non -
General Fund)
epartent(s): Public Works Agency
Recommended Action: Award aggregate Blanket Order Contracts to Heritage
Landscape Supply Group, Inc., SiteOne Landscape Supply, and Waterline
Technologies, Inc. for chemical products on an as -needed basis in an annual amount
of $200,000 and total aggregate amount not to exceed $1,000,000 for an initial three-
year period beginning December 1, 2023 and expiring November 30, 2026, with
provisions for two one-year renewal options, subject to non -substantive changes
approved by the City Manager and City Attorney.
20. Award Purchase Order to Bizon Group, Inc. for Storage Containers (IFB 23-103)
(Non -General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a one-time purchase and payment of Purchase
Order to Bizon Group, Inc for thirteen new storage containers, in an amount not to
exceed $128,430, subject to non -substantive changes approved by the City Manager
and City Attorney.
21. Award a Purchase Order to Seavco Inc. dba Iry Seaver Motorcycles for Sixteen BMW
Motorcycles in an Amount Not to Exceed $484,806 (Specification No. 23-148);
Appropriation Adjustment for Future Vehicle Purchases (Non -General Fund)
eartent(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing
$1,235,687 in prior year fund balance in the Equipment Replacement Fund, Prior Year
Carry Forward revenue account and appropriate the same amount into the Equipment
Replacement Fund, Machinery and Equipment expenditure account for this item and
anticipated FY 2023-2024 replacement vehicle expenditures. (Requires five
affirmative votes)
2. Authorize a one-time purchase and payment of purchase order to Seavco Inc. dba
Iry Seaver Motorcycles for sixteen BMW R 1250 RT-P Motorcycles, in the amount of
$479,806, plus a contingency amount of $5,000, for a total amount not to exceed
$484,806, subject to non -substantive changes approved by the City Manager and City
Attorney.
22. Award Purchase Orders to Guaranty Chevrolet Motors, Inc. of Santa Ana and Penske
Chevrolet of Cerritos in an Aggregate Amount Not to Exceed $706,035 (Specification
Page 11 11 /7/2023
No. 23-149) (General Fund and Non -General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Authorize a one-time purchase and payment of purchase
order to Guaranty Chevrolet Motors, Inc. for three Chevrolet Silverado 2500HD and
one Chevrolet Silverado 1500 trucks, in the amount of $388,202, plus a contingency
amount of $20,000, for a total amount not to exceed $408,202, subject to non -
substantive changes approved by the City Manager and City Attorney.
2. Authorize a one-time purchase and payment of purchase order to Penske
Chevrolet of Cerritos for six Chevrolet Colorado trucks, in the amount of $277,833,
plus a contingency amount of $20,000, for a total amount not to exceed $297,833,
subject to non -substantive changes approved by the City Manager and City Attorney.
23. Award a Purchase Order to South Coast Bobcat for One Bobcat S66 Loader Vehicle
with Trailer in an Amount Not to Exceed $128,968 (Specification No. 23-160) (Non -
General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a one-time purchase and payment of purchase
order to South Coast Bobcat for one Bobcat S66 with Trailer, in the amount of
$118,968, plus a contingency amount of $10,000, for a total amount not to exceed
$128,968, subject to non -substantive changes approved by the City Manager and City
Attorney.
24. Approve Additional Contingency Funds in the Amount of $310,000 for an Existing
Construction Contract with Vido Samarzich, Inc., and Additional Contract
Administration, Inspection and Testing in the Amount of $40,000 with an Estimated
Project Delivery Cost of $1,650,000 for the Glenwood Place Water Improvements
Project (Project No. 23-6476) (Non -General Fund)
Department(s): Public Works Agency
Recommended Action: Approve an amendment to the Project Cost Analysis in the
amount of $350,000 (previously -approved transfer of funds for the Main Street Slurry
Project No. 20-6959) for $310,000 in additional contingency funds and $40,000 in
additional contract administration, inspection, and testing, for a new estimated total
construction delivery cost of $1,650,000, subject to non -substantive changes
approved by the City Manager and City Attorney.
25. Award a Construction Contract to Dominguez General Engineering, Inc. in the Amount
of $2,133,362 for the North East Annexation Water & Sewer Main Improvements, with
an Estimated Project Delivery Cost of $2,986,706 (Project Nos. 21-6453, 21-6619 &
24-6710) (Non -General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing prior
Page 12 11 /7/2023
year fund balance of $711,814 in the Select Street Construction, Prior Year Carry
Forward revenue account and appropriating the same amount to the Select Street
Construction, Improvements Other Than Building expenditure account for current year
expenditures. (Requires five affirmative votes)
2. Approve an appropriation adjustment accepting California State Water Resources
Control Board's Drinking Water State Revolving Fund loan funds in the amount of
$1,529,220 into the Sanitary Sewer Capital Recovery Charges, Financing Proceeds
revenue account and appropriate the same amount to the Sanitary Sewer Capital
Recovery Charges, Improvements Other Than Building expenditure account for current
year expenditures. (Requires five affirmative votes)
3. Approve an amendment to the FY 2023-24 Capital Improvement Program to
include $711,814 and $1,529,220 in construction funds for the North East Annexation
Water & Sewer Main Improvements Project.
4. Award a construction contract to Dominguez General Engineering, Inc., the lowest
responsible bidder, in accordance with the base bid in the amount of $2,133,362,
subject to change orders (not -to -exceed 25% of the base bid) in accordance with the
Greenbook: Standard Specifications for Public Works Construction, for construction
of the North East Annexation Water & Sewer Main Improvements Project, for a term
beginning November 7, 2023, and ending upon project completion, and authorize the
City Manager to execute the contract subject to non -substantive changes approved by
the City Manager and the City Attorney.
5. Approve the Project Cost Analysis for a total estimated construction delivery cost of
$2,986,706 which includes $2,133,362 for the construction contract, $320,004 for
contract administration, inspection, and testing, and a $533,340 project contingency
for unanticipated or unforeseen work.
6. Determine that in accordance with the California Environmental Quality Act
(CEQA), a Mitigated Negative Declaration was prepared for the project and was filed
with document number 202385000522.
26. Approve Municipal Facilities License Agreement with T-Mobile West LLC
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with T-
Mobile West LLC for the use of certain City facilities for a ten-year period, with
provisions for two automatic five-year extensions, subject to non -substantive changes
approved by the City Manager and City Attorney (Agreement No. 2023-XXX).
27. Award an Agreement to Revenue & Cost Specialists, LLC for Comprehensive Impact
Fee Study Consulting Services Not to Exceed $115,150 (General Fund)
epartent(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a consulting services
agreement with Revenue & Cost Specialists, LLC for a two-year term beginning
November 7, 2023, and ending November 6, 2025 for the preparation of a
Page 13 11 /7/2023
Comprehensive Development Impact Fee Study, for a total amount not to exceed
$115,150, subject to non -substantive changes approved by the City Manager and City
Attorney (Agreement No. 2023-XXX).
28. Approve Amendments to Agreements with Eduardo Garcia dba Dynamic Video
Communications, LLC, IPTV International Inc. dba TV Pro Gear, Inc., and Thomas
Bystry dba Video Engineering Services to Continue Video Production Services for
City Council Meetings and Other As -Needed Video Services (General Fund)
Department(s): City Manager Office
Recommended Action: Authorize the City Manager to execute first amendments to
the agreements with Dynamic Video Communications, LLC, TV Pro Gear, Inc., and
Video Engineering Services to continue video production services for City Council
meetings and other as -needed video services for the period of January 1, 2024
through December 31, 2024, for a shared aggregate amount not to exceed $200,000,
for a total aggregate amount not to exceed $800,000 subject to substantive changes
approved by the City Manager and City Attorney (Agreement No. 2023-XXX).
29. Approve a Second Amendment to the Agreement with RSG, Inc. for the
Administration, Management, and Implementation of the Rent Stabilization and Just
Cause Eviction Ordinance on an As -Needed Basis in an Amount not to exceed
$500,000
epartent(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute a Second
Amendment to the Agreement with RSG, Inc., for the administration, management,
and implementation of the Rent Stabilization and Just Cause Eviction Ordinance, for
an amount not to exceed $500,000, for a total agreement amount not to exceed
$1,300,000, subject to non -substantive changes approved by the City Manager and
City Attorney (Agreement No. 2023-XXX).
30. Approve an Agreement with America on Track and Nati's House dba Neutral Ground
for Gang Prevention and Intervention Program Services that promotes a proactive,
preventative approach to addressing concerns with at -risk youth and gang activity
(Revive Santa Ana Program)
epartent(s): Community Development Agency
Authorize the City Manager to execute an agreement with America on Track in the
amount of $200,000 for a one-year term, with an option to extend for one year, for
a two-year aggregate total not to exceed $400,000, for gang prevention and
intervention services, for a term beginning December 1, 2023, subject to non -
substantive changes approved by the City Manager and City Attorney (Agreement
No. 2023-XXX).
2. Authorize the City Manager to execute an agreement with Nati's House dba
Page 14 11 /7/2023
Neutral Ground in the amount of $200,000 for a one-year term, with an option to
extend for one year, for a two-year aggregate total not to exceed $400,000, for
gang prevention and intervention services, for a term beginning December 1,
2023, subject to non -substantive changes approved by the City Manager and City
Attorney (Agreement No. 2023-XXX).
31. Approve a First Amendment to the Agreement with Jorge Melgoza, DBA Ardent
Ergonomics for Preventative Ergonomics Assessments
Department(s): Human Resources
Recommended Action: Authorize the City Manager to execute a First Amendment
to the Agreement with Jorge Melgoza, DBA Ardent Ergonomics, to continue to
provide preventative ergonomic assessments for City employees for an additional
amount not to exceed $50,000 (not to exceed $100,000 for the entirety of the
Agreement expiring on November 22, 2024), subject to non -substantive changes
approved by the City Manager and City Attorney (Agreement No. 2023-XXX).
32. Approve Agreements for Qualified Consultants to Provide On -Call Environmental and
Planning Services for Planning Projects and Supplemental Staff Services for an
Aggregate Amount Not to Exceed $4,950,000, for up to a Five -Year Term.
epartent(s): Planning and Building Agency
Recommended Action: Authorize the City Manager to execute agreements to
engage each of the 35 environmental and planning services firms listed below, as -
needed, for a period of five years beginning November 7, 2023 through November 7,
2028, to provide on -call environmental, technical, and planning services for the
Planning and Building Agency at the fees set forth in their responses to Request for
Qualifications (No. 23-142) for an aggregate amount not to exceed $4,950,000, for up
to a five-year term, subject to non -substantive changes by the City Manager and City
Attorney (Agreement No. 2023-XXX).
Consultants
Architectural Resource
Interwest
Group
...................................................................................................................................................................................................................................................................................................................................................................................................
Ardurra
...................................................................................................................................................................................................................................................................................................................................................................................................
Kimley Horn
Ascent
M-Group
...................................................................................................................................................................................................................................................................................................................................................................................................
Aspen Environmental Group
...................................................................................................................................................................................................................................................................................................................................................................................................
Michael Baker International
Chambers Group
...................................................................................................................................................................................................................................................................................................................................................................................................
MIG, Inc.
Circlepoint
...................................................................................................................................................................................................................................................................................................................................................................................................
Placeworks
CSG Consultants
Psomas
...................................................................................................................................................................................................................................................................................................................................................................................................
De Novo Planning Group
.D.u.d.e.k........................................................................................................................R.Ln.co.n....
RE Consulting.......................................................................................................
.......Inc.
Consultants,
Page 15 11 /7/2023
CORP Consulting, Inc.
Sagecrest Planning and Environmental,
LLC
...................................................................................................................................................................................................................
T&B Planning, Inc.
33. Historic Property Preservation Agreements
Department(s): Planning and Building Agency
Recommended Action: Authorize the City Manager, or designee, to execute the
attached Mills Act agreements with the below -referenced property owners for the
identified structure(s), subject to non -substantive changes approved by the City
Manager and City Attorney.
Property Owner(s)
Historic Property
Preservation
Agreement No.
Address/House
Vote by H C
The Peterson Living
2023-07
1908 North
8:0:0:0
Trust Dated August
Greenleaf Street
15, 2003
4th and Broadway
2023-08
302 West Fourth
8:0:0:0
OZ SPE, LLC, a
Street
Delaware Limited
Liability Company
Determine that the proposed projects are exempt from further review in accordance
with the California Environmental Quality Act as Categorical Exemptions ER No.
2023-61 and ER No. 2023-78 will be filed for the projects.
34. First Amendment to Agreement with TriTech Software Systems for Computer Aided
Dispatch and Records Management System Software (General Fund)
eartent(s): Police Department
Recommended Action: Authorize the City Manager to execute the First Amendment
to the agreement with TriTech Software Systems for the continued implementation as
Page 16 11 /7/2023
well as support and maintenance of Computer Aided Dispatch and Records
Management System software for an additional three-year period beginning
November 23, 2023 through November 22, 2026, subject to non -substantive changes
approved by the City Manager and City Attorney (Agreement No. 2023-XXX).
35. Adopt a Resolution, Approve an Agreement and Appropriation Adjustment Accepting
the FY 2022 Emergency Management Performance Grant (Non -General Fund)
Department(s): Police Department
Adopt a resolution authorizing the City Manager to act on behalf of the City of
Santa Ana for obtaining federal funds related to homeland security, emergency
management and/or disaster recovery, provided by the U.S. Department of
Homeland Security and sub -granted through the State of California and the
County of Orange.
2. Authorize the City Manager to execute a two-year agreement with the County of
Orange for the period of July 1, 2022 through June 30, 2024, for the FY 2022
Emergency Management Performance Grant in an amount not to exceed
$52,569, subject to non -substantive changes approved by the City Manager and
City Attorney(Agreement No. 2023-XXX).
3. Approve an appropriation adjustment recognizing $52,569 in Law Enforcement
Grants revenue account, and appropriating same to the Emergency Management
Performance Grant expenditure account. (Requires five affirmative votes)
36. Award Purchase Order to Advanced Exercise Fitness Solutions for Exercise
Equipment in the Amount of $76,203 and Resolution to Accept Donation of Exercise
Equipment for the Santa Ana Police Department Fitness Center (Specification No.
23-169) (Non -General Fund)
Department(s): Police Department
Authorize a one-time purchase and payment of Purchase Order to Advanced
Exercise Fitness Solutions for various Life Fitness cardio and Hammer Strength
exercise equipment and installation for the Santa Ana Police Department Fitness
Center in the amount of $76,203.
2. Adopt a resolution accepting the donation of two Life Fitness Treadmills, valued at
Page 17 11 /7/2023
$14,743.97, from the Santa Ana Police Officers Association.
! • • 1_ -• •
P •►
37. Resolution Authorizing the Grant Application, Acceptance, and Execution of Grant
Funds from the California State Library's Building Forward Library Facilities
Improvement Program.
Department(s): Library
Recommended Action: Adopt a resolution authorizing the application, acceptance,
and execution of grant funds from the California State Library's Building Forward
Library Facilities Improvement Program, approval to implement the awarded project,
and designate Library Services Director, Brian Sternberg, as the Authorized
Representative to enter into the grant agreement
kiIRZ•7&*I*]ki 14ki11919-A"4 1!M
BUSINESS D.
38. Rental Registry Informational Report
Department(s): Community Development Agency
Recommended Action: Accept infomational report and provide direction to staff.
39. Consider Whether to Adopt a Resolution Calling and Giving Notice of a General
Municipal Election to be held in the City of Santa Ana on November 5, 2024,
Requesting Consolidation with the Statewide General Election, and Placing a Ballot
Measure Before the Voters Asking Whether to Amend the Santa Ana City Charter to
Authorize and Implement Noncitizen Voting in Municipal Elections
Department(s): City Attorney Office
Recommended Action: Approve a Resolution Calling and Giving Notice of a
General Municipal Election to be held in the City of Santa Ana on November 5, 2024
for the Submission of a Ballot Measure to the Qualified Voters Proposing an
Amendment to the Santa Ana City Charter to Authorize and Implement Noncitizen
Voting in Municipal Elections.
Page 18 11 /7/2023
RESOLUTION NO. 2023-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SANTA ANA CALLING AND GIVING NOTICE OF A GENERAL
MUNICIPAL ELECTION TO BE HELD IN THE CITY OF SANTA ANA ON
NOVEMBER 5, 2024 FOR THE SUBMISSION OF A BALLOT MEASURE TO THE
QUALIFIED VOTERS ASKING IF THE CITY OF SANTA ANA SHOULD PERMIT
NONCITIZEN VOTING IN ALL CITY MUNICIPAL ELECTIONS (includes determination
that the Resolution is not subject to the California Environmental Quality Act (CEQA)
pursuant to sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines
because it will not result in a direct or reasonably foreseeable indirect physical change
in the environment and it is not a "project" as defined in section 15378 of the State
CEQA Guidelines)
COUNCIL COMMENTS
AB1234 DISCLOSURE — If the City paid for travel or other expenses this is the time for
members of the Council to provide a brief oral report on attendance of any regional board or
commission meeting or any conference, meeting or event attended.
ADJOURNMENT — Adjourn the City Council meeting and convene to the Housing Authority
meeting.
Future Items
1. Sanitation Fee Cost of Service Study and Prop. 218 Process Authorization
2. Board and Commission Members Compensation Increase
3. 2024 City Council Meeting Calendar
POSTING STATEMENT: On October 31, 2023, a true and correct copy of this agenda was
posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet
Access to City Council, Agency, and Authority agendas and related material is available prior
to meetings at saunta Eii nin urln.rvut in meeflin�4:3 .
Page 19 11 /7/2023
• •'
CALL TO ORDER
ATTENDANCE Authority •
AttorneyCity
• r •
Phil Bacerra
Johnathan Ryan Hernand
David Penaloza
Thai Viet Phan I
kff-
Lopez Valerie Amezcua
klr7nmmm••
Sonia
Je-FTifer L. Wall
PUBLIC COMMENTS — Members of the public may address Housing Authority on items on
the Housing Authority agenda.
CONSENT CALENDAR
RECOMMENDED • Approve • - r • on • • •Consent Calendar Items: 1 and 4 and waive readings for resolutions and
ordinances.
.. _ -I_l.'L:t-
Department(s): City Clerk's Office
Recommended Action: Excuse the absent members.
2. Minutes from the Regular Meeting of August 1, 2023
epartment(s): City Clerk's Office
Recommended Action: Approve minutes.
3. Quarterly Report for the Housing Choice Voucher Program for the Period of July 1,
2023 to September 30, 2023
Department(s): Community Development Agency
Page 20 11 /7/2023
Recommended Action: Receive and file the Quarterly Report for the Housing Choice
Voucher Program for the period of July 1, 2023 to September 30, 2023.
4. Authorize staff to enter into a Memorandum of Understanding with CalOptima Health,
Orange County Housing Authority, Anaheim Housing Authority, and Garden Grove
Housing Authority, to facilitate access to supportive services for voucher holders
assisted by the Housing Authority
epartment(s): Community Development Agency
Recommended Action: Authorize the Executive Director of the Housing Authority to
execute a Memorandum of Understanding with CalOptima Health to facilitate access to
supportive services for voucher holders assisted by the Housing Authority.
OVER• • =.
ADJOURNMENT — Adjourn the Housing Authority meeting.
POSTING STATEMENT: On October 31, 2023, a true and correct copy of this agenda was
posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet
Access to City Council, Agency, and Authority agendas and related material is available prior
to meetings at sautla auna org/idty
Page 21 11 /7/2023