HomeMy WebLinkAboutItem 13 - Amend Blanket Order Contract for Maintenance, Repair, and Operational Supplies Finance and Management Services
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Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 7, 2023
TOPIC: Amend Blanket Order Contract for Maintenance, Repair, and Operational
Supplies
AGENDA TITLE
Amend Blanket Order Contract with Grainger, Inc. for Maintenance, Repair, and
Operational Supplies, for a revised not-to-exceed amount of $1,450,000. (Specification
No. 20-001) (General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an amendment to increase the Blanket Order
Contract authority with Grainger, Inc. for the purchase of maintenance, repair, and
operational supplies by $100,000, for a revised annual amount not-to-exceed $350,000
for the current contract term expiring December 31, 2023, and one remaining one-year
renewal option, subject to non-substantive changes approved by the City Manager and
City Attorney.
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On January 21,2020, the City Council awarded a contract to Grainger, Inc. for the
provision of maintenance, repair, and operational supplies in an annual not-to-exceed
amount of $250,000. Since the Blanket Order Contract was initially approved, the cost
of materials and goods has progressively increased. Additionally, City staff city-wide
utilizes this contract as an alternative to other similar contracts to offset contract spend,
and due to the wide variety of supplies and convenience offered by the vendor. Using
Departments require miscellaneous supplies, parts, equipment, and materials to
perform general maintenance throughout the City. These items are ordered on an as-
needed basis by various Citywide Departments and Divisions, including Public Works
Agency, Police Department and Jail, Parks, Fleet, Facilities, and Parks, Recreation and
Community Services Agency. This existing contract ensures City staff can maintain City
facilities without a lapse in services. Therefore, staff recommends amending the
contract to increase the annual amount by $100,000 per year, for a revised annual
amount not-to-exceed $350,000, and a total contract not-to-exceed amount of
$1,450,000 for the remaining contract term, including the remaining one-year renewal
period.
Amend Blanket Order Contract for Maintenance, Repair, and Operational Supplies
November 7, 2023
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FISCAL IMPACT
Funding is available in the current year budget within various departmental
Miscellaneous Operating Expense accounts (no.63001). If the one-year renewal is
exercised, funding for the last six months of that renewal period (July 1, 2024 through
December 31, 2024) will be included in the proposed FY24-25 budget for City Council
consideration.
EXHIBIT(S)
N/A
Submitted By: Kathryn Downs, Executive Director of Finance and Management
Services
Approved By: Steven A. Mendoza, Acting City Manager