HomeMy WebLinkAboutItem 17 - Amend Blanket Order Contract for Rock, Sand, and Gravel Public Works Agency
https://www.santa-ana.org/pw
Item # 17
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 7, 2023
TOPIC: Amend Blanket Order Contract for the Purchase of Rock, Sand, and Gravel
AGENDA TITLE
Amend the Blanket Order Contracts for the Purchase of Rock, Sand, and Gravel with
PTI Sand & Gravel, Inc., for a New Amount Not to Exceed $1,012,500 (Specification 21-
134) (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an amendment to increase the contract amount
by $525,000, for a new annual amount not to exceed $247,500, and a total contract
amount not to exceed $1,012,500 for the remainder of the current term expiring
December 31, 2023, with three one-year renewal periods, subject to non-substantive
changes approved by the City Manager and City Attorney.
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On December 21, 2021, the City Council awarded a contract to PTI Sand & Gravel, Inc.
for the provision of rock, sand, gravel, and materials. The materials purchased through
this agreement are used by the Public Works Agency’s Water Resources Division to
perform maintenance and repair services. The contract was initially awarded for an
amount not to exceed $487,500. The Water Resources Division requires an on-hand
assortment of road materials including rock, sand, and gravel. These base materials are
used when repairing any street surface.
Due to the rising costs of material brought on by inflation, the Water Resources Division
requires adequate inventory on hand to maintain the City’s water and sewer systems.
Therefore, staff recommends amending the contract amount by $525,000 to
accommodate the Division’s needs for accessible rock, sand, and gravel.
FISCAL IMPACT
The total contract increase for the remaining term including renewals is $525,000.
Funding is available in the FY 2023-24 budget and funding for subsequent fiscal years
will be included in the proposed budgets for City Council consideration. The following
table summarizes the funds budgeted and available for expenditure to deliver
agreement services.
Amend Blanket Order Contract for Rock, Sand, and Gravel
November 7, 2023
Page 2
3
8
2
7
Fiscal
Year
Accounting
Unit –
Account #
Fund
Description
Accounting Unit,
Account Description
Amount
Renewal Options
05617640-
63001
Sanitary
Sewer
Service
Sanitary Sewer
Service, Miscellaneous
Operating Expenses
$75,000
2023-24
(July-June)06017641-
63001 Water
Water Systems
Maintenance,
Miscellaneous
Operating Expenses
$75,000
05617640-
63001
Sanitary
Sewer
Service
Sanitary Sewer
Service, Miscellaneous
Operating Expenses
$75,000
2024-25
(July-June)06017641-
63001 Water
Water Systems
Maintenance,
Miscellaneous
Operating Expenses
$75,000
05617640-
63001
Sanitary
Sewer
Service
Sanitary Sewer
Service, Miscellaneous
Operating Expenses
$75,000
2025-26
(July-June)06017641-
63001 Water
Water Systems
Maintenance,
Miscellaneous
Operating Expenses
$75,000
05617640-
63001
Sanitary
Sewer
Service
Sanitary Sewer
Service, Miscellaneous
Operating Expenses
$37,500
2026-27
(July-Dec)06017641-
63001 Water
Water Systems
Maintenance,
Miscellaneous
Operating Expenses
$37,500
Total: $525,000
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Steven A. Mendoza, Acting City Manager