HomeMy WebLinkAboutItem 31 - Amendment to the Agreement with Jorge Melgoza, DBA Ardent Ergonomics for Preventative Ergonomics AssessmentsHuman Resources
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Item # 31
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 7, 2023
TOPIC: First Amendment to Preventative Ergonomics Assessments Services Agreement
with Jorge Melgoza, DBA Ardent Ergonomics
AGENDA TITLE
Approve a First Amendment to the Agreement with Jorge Melgoza, DBA Ardent
Ergonomics for preventative ergonomics assessments
RECOMMENDED ACTION
Authorize the City Manager to execute a first amendment to the agreement with Jorge
Melgoza, DBA Ardent Ergonomics, to continue to provide preventative ergonomic
assessments for City employees for an additional amount not to exceed $50,000 (not to
exceed $100,000 for the entirety of the Agreement expiring on November 22, 2024),
subject to non -substantive changes approved by the City Manager and City Attorney
(Agreement No. 2023-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The City has a contractual relationship with Jorge Melgoza, DBA Ardent Ergonomics, for
preventative ergonomics services, which include ergonomic assessments and
evaluations. The Agreement provides the City with the resources necessary to efficiently
meet its ergonomic compliance and safety needs, on an as -needed basis. Ardent
Ergonomics has specialized experience and expert knowledge in the field of ergonomic
evaluations and conducting ergonomic risk assessments. The First Amendment to the
Agreement will increase the not -to -exceed amount from $50,000 to $100,000. The
Amendment does not guarantee work for the consultant.
FISCAL IMPACT
Contract authority may be paid in its entirety during any given fiscal year, expended
throughout the term of the contract, or not spent at all. Moreover, any contract services
and associated expenditures are subject to available funding in the Human Resources
Department budget. Funds are budgeted and available in the following accounts for the
specified year:
First Amendment to Preventative Ergonomics Assessments Services Agreement with
Jorge Melgoza DBA Ardent Ergonomics
November 7, 2023
Page 2
Accounting
Accounting
Fund
Unit, Account
Fiscal Year
Unit -Account #
Description
Description
Amount
08009052-
Liability &
Contract
62300
Property
Services-
$25,000
2023/24
Insurance
Professional
08209052-
Workers
Contract
Services-
$25,000
62300
Compensation
Professional
EXHIBIT(S)
1. First Amendment to the Agreement for Services Between City of Santa Ana and
Jorge Melgoza DBA Ardent Ergonomics
Submitted By: Ramon Figueroa, Acting Executive Director of Human Resources
Approved By: Steven Mendoza, Acting City Manager
FIRST AMENDMENT TO AGREEMENT WITH
JORGE MELGOZA DBA ARDENT ERGONOMICS
TO PROVIDE PREVENTATIVE ERGONOMICS ASSESSMENTS
THIS FIRST AMENDMENT to the above -referenced agreement is entered into on November 7,
2023, by and between Jorge Melgoza, an individual, doing business as Ardent Ergonomics
("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and
existing under the Constitution and laws of the State of California ("City"). (Consultant and City are
also referred to as the "Parties.")
RECITALS
A. The Parties entered into Agreement No. N-2022-027 ("Agreement") dated November 23,
2021, to provide preventative ergonomics assessments. The Agreement term runs until
November 22, 2024 and is current and in effect.
B. The parties now wish to amend the Agreement to increase the overall compensation to the
Agreement. No other changes are contemplated by this First Amendment.
The Parties therefore agree:
1. Section 2.a., Compensation, is hereby amended to increase the total compensation by fifty -
thousand dollars ($50,000). The total compensation amount for this Agreement shall not
exceed one hundred thousand dollars ($100,000).
2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement
on the date and year first written above.
ATTEST:
Jennifer L. Hall
City Clerk
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
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Laura A. Rossini
Chief Assistant City Attorney
CITY OF SANTA ANA
Steven Mendoza
Acting City Manager
CONSULTANT
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J Melgoza