HomeMy WebLinkAboutItem 19 - Award Aggregate Blanket Order Contracts for Chemical Products Public Works Agency
www.santa-ana.org/public-works
Item # 19
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 7, 2023
TOPIC: Award Aggregate Blanket Order Contracts for Chemical Products
AGENDA TITLE
Award Aggregate Blanket Order Contracts to Heritage Landscape Supply Group, Inc,
SiteOne Landscape Supply, and Waterline Technologies, Inc. for Chemical Products, in
An Aggregate Amount Not to Exceed $1,000,000 (Specification No. 23-104) (Non-
General Fund)
RECOMMENDED ACTION
Award aggregate Blanket Order Contracts to Heritage Landscape Supply Group, Inc.,
SiteOne Landscape Supply, and Waterline Technologies, Inc. for chemical products on
an as-needed basis in an annual amount of $200,000 and total aggregate amount not to
exceed $1,000,000 for an initial three-year period beginning December 1, 2023 and
expiring November 30, 2026, with provisions for two one-year renewal options, subject
to non-substantive changes approved by the City Manager and City Attorney.
DISCUSSION
Central Stores, as part of the Public Works Agency (PWA)’s Water Resources Division,
provides all City agencies with required chemicals for everyday use in the field. The
chemical usage varies in use from landscape care to water treatment.
The Invitation for Bids (IFB) No. 23-104 was advertised on June 30, 2023, on the City’s
online bid and management publication system. A summary of the IFB and bids
received is as follows:
148 Vendors Notified
9 Santa Ana Vendors Notified
31 Vendors Downloaded IFB
5 Bids Received
1 Bid Received from Santa Ana
Vendors
Bids were solicited, opened on July 27, 2023, and evaluated (Exhibit 1). Five bids were
submitted by the IFB deadline and all were determined to be responsive to the
specifications and met the City’s requirements. The bids submitted by Heritage
Landscape Supply Group, Inc., SiteOne Landscape Supply, and Waterline
Award Aggregate Blanket Order Contracts for Chemical Products
November 7, 2023
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Technologies, Inc. were determined to be the lowest, responsive to the specifications,
and meet the City’s requirements. To ensure sufficient resources are available at all
times, staff recommends awarding to the three lowest bidders. These selected vendors
show that they carry and are able to provide the City with required chemicals to keep in
stock or to order on an as needed basis.
Vendor Location
Heritage Landscape Supply Group, Inc.McKinney, TX
SiteOne Landscape Supply Cleveland, OH
Waterline Technologies, Inc.Santa Ana, CA
Outreach Efforts
The Purchasing Division advertised this project on the City’s online bid management
and publication system, which directly notified nine Santa Ana vendors, one of which
downloaded the IFB and submitted a proposal for consideration.
FISCAL IMPACT
Funding is available in the current year budget within various departmental
Miscellaneous Operating Expense accounts (No. 63001). Funding for the future periods
will be included in proposed budget for City Council consideration.
EXHIBIT(S)
1. Bid Abstract
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Steven A. Mendoza, Acting City Manager
City of Santa Ana IFB 23-104
Bid Results for Project Chemical Products
Bid Due on July 27, 2023 2:00 PM (PDT)
Item No.Description UOM QTY Unit Pricing Ext. Pricing Unit Pricing Ext. Pricing Unit Pricing Ext. Pricing Unit Pricing Ext. Pricing Unit Pricing Ext. Pricing
1 Hasa Liquid Chlorine 4 x 1 Gal. Deposit Case 300 no bid no bid no bid no bid no bid no bid $38.22 $11,466.00 $36.78 $11,034.00
2 Olin Chlor Alkali Sodium Hypochlorite 12.5% NSF Listed 53 Gal. Drum 4 no bid no bid no bid no bid no bid no bid $231.84 $927.36 $572.27 $2,289.08
3 Olin Chlor Alkali Sodium Hypochlorite 12.5% NSF Listed – Waterline 5 Gal. Carboy 4 no bid no bid no bid no bid no bid no bid $32.29 $129.16 $119.17 $476.68
4 Hasa Muriatic Acid 4 X 1 Gal. Deposit Case 5 no bid no bid no bid no bid no bid no bid $49.32 $246.60 $116.87 $584.35
5 Olin Chlor Alkali Sodium Hypochlorite – NSF listed 12.5% - Liquid Chlorine Bulk per Gal 1 no bid no bid no bid no bid no bid no bid $3.00 $3.00 no bid no bid
6 Wintersun Sodium Thiosulfate Pentahydrate (Photo Grade)50 lb bag 50 no bid no bid no bid no bid no bid no bid $147.50 $7,375.00 no bid no bid
7 Morton Culinox 999 Food Grade Salt 50 lb bag 4000 no bid no bid no bid no bid $13.10 $52,400.00 $19.22 $76,880.00 $25.00 $100,000.00
8 All Chem Swim Best 68% Cal Hypo Granular 50 lb bucket 20 no bid no bid no bid no bid no bid no bid $221.03 $4,420.60 $230.69 $4,613.80
9 Vita-D-Chlor Neutral Tablets 55 lb bucket 20 no bid no bid no bid no bid no bid no bid $770.00 $15,400.00 $1,159.99 $23,199.80
10 Vita-D-Chlor Tablets 35 lb bucket 20 no bid no bid no bid no bid no bid no bid $650.00 $13,000.00 $896.42 $17,928.40
11 Vita-D-Chlor Slo-Tabs 35 lb bucket 20 no bid no bid no bid no bid no bid no bid $720.00 $14,400.00 $986.42 $19,728.40
12 Peabody Gemini Containment Tanks 120 Gal. Cyl.2 no bid no bid no bid no bid no bid no bid $1,541.00 $3,082.00 no bid no bid
13 Brandt Magnify Water Conditioning Surfactant Agent 2.6 Gal.20 $65.89 $1,317.80 $123.75 $2,475.00 no bid no bid $0.00 $0.00 no bid no bid
14 Roundup ProMax Herbicide 1.67 Gal.61 $87.10 $5,313.10 $78.51 $4,789.11 no bid no bid $0.00 $0.00 no bid no bid
15 Roundup Custom Aquatic Terrestrial Herbicide 2.5 Gal.5 $93.46 $467.31 $84.23 $421.15 no bid no bid $0.00 $0.00 no bid no bid
16 Cheetah Pro Herbicide 2.5 Gal.35 $209.12 $7,319.20 $198.46 $6,946.10 no bid no bid $0.00 $0.00 no bid no bid
17 Pentra-Bark Penetrating Surfactant 32oz/quart 1 $49.62 $49.62 no bid no bid no bid no bid $0.00 $0.00 no bid no bid
18 LESCO Phos Pro Calcium Phosphite Fertilizer 2.5 Gal.1 $71.54 $71.54 no bid no bid no bid no bid $0.00 $0.00 no bid no bid
19 Safari 20 SG Systemic Insecticide with Dinotefuran 3 lbs 1 $405.84 $405.84 $397.20 $397.20 no bid no bid $0.00 $0.00 no bid no bid
20 LESCO Crosscheck Insecticide (Bifenthrin)1 Gal 1 $45.00 $45.00 $43.47 $43.47 no bid no bid $0.00 $0.00 no bid no bid
21 Drum Deposit (if any)Drum 1 no bid no bid no bid no bid no bid no bid $75.00 $75.00 no bid no bid
22 Case Deposit (if any)Case 1 no bid no bid no bid no bid no bid no bid $10.00 $10.00 no bid no bid
Subtotal $14,989.41 $15,072.03 $52,400.00 $147,414.72 $179,854.51
23
For items not specified herein, vendor must enter minimum percentage (%) discount
offered to the City at the unit price. Discount from vendor’s price list shall remain
firm throughout the term of the contract.Lot 1 10%10%no bid no bid no bid no bid 18%18%no bid no bid
Subtotal 10%0 $0.00 18%$0.00
24 Vendor must enter fixed amount for delivery, shipping, and/or handling fees.Lot 1 no bid no bid $0.00 $0.00 no bid no bid $0.00 $0.00 no bid no bid
Subtotal $0.00 $0.00 $0.00 $0.00 $0.00
Total $14,989.51 $15,072.03 $52,400.00 $147,414.90 $179,854.51
Buyer Notes: Asadel Corporation offered CARGILL Brand Salt, instead of MORTON, as requested.
Heritage Landscape Supply Group, Inc
McKinney, TX
Aasdel Corporation
Norcross, GA
Waterline Technologies Inc.
Santa Ana, CA
Cascade Columbia
Distribution Co.
Seattle, WA
SiteOne Landscape Supply
Cleveland, OH
EXHIBIT 1