HomeMy WebLinkAboutPresentation - #38Item # 38
Community Development Agency
November 7, 2023
Slide 1
Santa Ana Rental Registry Informational Report
November 7, 2023
Item # 38
Community Development Agency
November 7, 2023
Slide 2
Background
•On November 18, 2022, the Rent Stabilization and Just
Cause Eviction Ordinance (“Ordinance”) was adopted and
requires a rental registry where all landlords with rental
units must submit registration forms for each rental unit.
•Staff has created an online Rental Registry portal for
collecting required rental information.
•Staff has been working with rental property owners since
August 15th to register their units.
Item # 38
Community Development Agency
November 7, 2023
Slide 3
Purpose of the Rental Registry
•To monitor compliance with the
Ordinance by collecting data on:
–Rental Properties
–Rent Amounts
–Changes in Tenancies
Item # 38
Community Development Agency
November 7, 2023
Slide 4
What does the Ordinance Require?
Property Owners with rental units in the City of Santa Ana
must:
•Register each rental unit annually
•Update the Rental Registry within thirty (30) calendar
days of any changes to a rental unit
•Report changes of ownership in the Rental Registry
•Upload all notices or documents required to be provided
from a landlord to a tenant in the Rental Registry
Item # 38
Community Development Agency
November 7, 2023
Slide 5
Required Notices or Documents after Registration
•Any notices or documents required to be provided from a Landlord to a
Tenant by the Ordinance, or any other federal, state, or local law, shall
be provided by the Landlord to the City through the Rental Registry
including but not limited to:
•Notice of Rent Increase
•Notice of Change in Ownership or Management
•Notice of the Existence of the Ordinance
•Notice to Cease or Correct
•Notice to Perform or Quit, or Notice to Cure or Quit
•Notice to Pay Rent or Quit
•Notice to Quit or Notice to Terminate Tenancy
•Unlawful Detainer
Item # 38
Community Development Agency
November 7, 2023
Slide 6
Notices or Documents NOT Required after Registration
•Notices to enter
•Notices to change terms of tenancy not involving a change in
rent.
Item # 38
Community Development Agency
November 7, 2023
Slide 7
Information Collected in the Rental Registry
•Address, unit number
•Property type (Dropdown -Affordable Housing, Mobilehome, Multifamily,
SFR, Condo)
•Ownership type (Dropdown –Real Estate Investment Trust, Corp, LLC)
•Occupant type (Dropdown -Owner, Manager, Tenant, Subsidized Tenant)
•Number of bedrooms & bathrooms
•Tenancy start date
•Initial rent
•Current rent
Item # 38
Community Development Agency
November 7, 2023
Slide 8
Information NO LONGER Collected
•Tenant’s full name (Only Head of Household or Co-Head)
•Tenant’s phone number
•Tenant’s email address
•Tenant’s preferred language
Item # 38
Community Development Agency
November 7, 2023
Slide 9
Information NOT Collected in the Rental Registry
•Landlords are not required to submit:
–A lease agreement,
–Social Security Number,
–Employer Identification Number (Tax Identification
Number for businesses), or
–Any other confidential information unrelated to
compliance with the Ordinance.
Item # 38
Community Development Agency
November 7, 2023
Slide 10
Securing Information in the Rental Registry
•3Di is the City’s software provider
–Service Organization Control Type 2 compliant,
–Cloud-based SaaS platform is supported by Amazon
Web Services
–Restricted to authorized users with role-based
permissions and is not publicly accessible
–While 3Di cannot guarantee security is not breached,
3Di has not had a breach of their data to date.
Item # 38
Community Development Agency
November 7, 2023
Slide 11
Compliance
•Beginning October 1, 2023, the City may commence
enforcement against any landlord who fails to register a
rental unit, or provide current and accurate data regarding
a rental unit pursuant to Section 8-3160(k)
•Until a rental unit is registered both completely and
accurately, no Landlord shall:
•Increase rents, advertise for rent, demand or accept
rent,
•Evict any Tenant from a Rental Unit, or
•Submit to the City a petition, application, claim or
request for a rent increase.
Item # 38
Community Development Agency
November 7, 2023
Slide 12