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HomeMy WebLinkAboutItem 19 - AVEVA Select California Agreement Public Works Agency www.santa-ana.org/public-works Item # 19 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report November 21, 2023 TOPIC: AVEVA Select California Agreement AGENDA TITLE Approve Agreement with AVEVA Select California for Wonderware Software Support Services and Licensing in an Amount Not to Exceed $291,621.75 for Up to a Three- Year Term (Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with AVEVA Select California to provide SCADA software, hardware, and installation services to the City’s water production facilities in an amount of $277,735 with a 5% contingency of $13,886.75, for a total not to exceed $291,621.75, for a three-year term beginning November 21, 2023 and expiring November 20, 2026, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023- XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The Public Works Agency’s Water Resources Division (Water Resources) oversees and maintains the daily operations of the City’s water and sanitary sewer systems. The Supervisory Control and Data Acquisition (SCADA) software system is the central tool used by Water Resources to monitor, automate, and control the City’s water production systems, such as 21 groundwater wells, seven water pump stations, and four pressure control facilities. The SCADA system is crucial in maintaining operational efficiencies and identifying problems as soon as they occur, such as unsafe water pressure levels for emergency fire flow conditions and equipment failures. On January 19, 2021, the City entered into an agreement with Wonderware California (now “AVEVA Select California”) to provide SCADA software, hardware, and installation services to the City’s water production facilities. AVEVA Select California successfully preserves historical data that is critical for the City to meet compliance reporting requirements, facilitates live system changes, and provides reliable 24/7 technical support to guarantee the delivery of quality water to residents. Approval of this item will allow Water Resources to retain support and development services for the SCADA software for a three-year period. AVEVA Select California Agreement November 21, 2023 Page 2 3 8 7 3 FISCAL IMPACT Funding is available in the FY 2023-24 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration. Fiscal Year Accounting Unit - Account # Fund Description Accounting Unit, Account Description Amount Contract (3-Year Term) 2023-24 06017640- 66511 Water Water Utility Production & Supply, Computer Software Subscriptions $92,578 2024-25 06017640- 66511 Water Water Utility Production & Supply, Computer Software Subscriptions $92,578 2025-26 06017640- 66511 Water Water Utility Production & Supply, Computer Software Subscriptions $92,579 2025-26 06017640- 66511 Water Water Utility Production & Supply, Computer Software Subscriptions $13,886.75 TOTAL $291,621.75 EXHIBIT(S) 1. Agreement with AVEVA Select California Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Steven A. Mendoza, Acting City Manager Page 1 of 9 CONSULTANT AGREEMENT BETWEEN AVEVA SELECT CALIFORNIA AND THE CITY OF SANTA ANA FOR WONDERWARE SOFTWARE SUPPORT SERVICES AND LICENSING THIS AGREEMENT is made and entered into on this 21st day of November, 2023, by and between AVEVA Select California (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.The City desires to retain a consultant have special skill and knowledge in the field of Supervisory Control and Data Acquisition (“SCADA”) software, hardware, and installation services to the City’s Public Works Agency. B.Consultant represents that it is able and willing to provide such services to the City. C.In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Consultant’s Proposal & Fee Schedule, attached hereto and incorporated herein by reference as Exhibit A. 2.COMPENSATION a.City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Consultant’s Proposal & Fee Schedule (see Exhibit A.) The total compensation provided to Consultant for its services during the entire term of the Agreement shall not exceed $291,621.75, which is comprised of: (1) a base amount of $277,735.00 and (2) a five percent (5%) contingency in the amount of $13,886.75 for additional as-needed services, to be exercised at City’s sole discretion. b.Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. P ayment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. EXHIBIT 1 Page 2 of 9 3. TERM This Agreement shall commence on the date first written above and continue for a period of three (3) years, ending on November 20, 2026, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below. Coverage shall be at least as broad as: a. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate Page 3 of 9 limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. b. Cyber Liability Insurance, with limits not less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving security breach, system failure, data recovery, business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses. c. Technology Professional Liability Errors & Omissions Technology Professional Liability Errors and Omissions Insurance appropriate to the Consultant’s profession and work hereunder, with limits not less than $2,000,000 per occurrence. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by the Consultant in this agreement and shall include, but not be limited to, claims involving security breach, system failure, data recovery, business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses. i. The Policy shall include, or be endorsed to include, property damage liability coverage for damage to, alteration of, loss of, or destruction of electronic data and/or information “property” of the City in the care, custody, or control of the Consultant. If not covered under the Consultant’s liability policy, such “property” coverage of the City may be endorsed onto the Consultant’s Cyber Liability Policy as covered property as follows: d. If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. e. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions: i. Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with Page 4 of 9 such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used). ii. Primary Coverage. For any claims related to this contract, the Consultant’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it. iii. Notice of Cancellation. Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. iv. Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. v. Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. vi. Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. vii. Claims Made Policies. If any of the required policies provide coverage on a claims- made basis: • The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. • Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. • If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work. Page 5 of 9 viii. Verification of Coverage. Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. ix. Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors. x. Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. Page 6 of 9 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own informati on of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. Page 7 of 9 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other contractors retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. Page 8 of 9 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, California 92702 Fax: 714- 647-6956 With courtesy copies to: Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza P.O. Box 1988 Santa Ana, California 92702 To Consultant: AVEVA Select California Attn: Brent McDowell 126 Mill Street Healdsburg, California 95448 Page 9 of 9 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authori ty or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA JENNIFER L. HALL STEVEN A. MENDOZA City Clerk Acting City Manager APPROVED AS TO FORM: CONSULTANT: SONIA R. CARVALHO City Attorney By: ______________________________ JONATHAN T. MARTINEZ By: Assistant City Attorney Title: RECOMMENDED FOR APPROVAL: NABIL SABA Executive Director Public Works Agency Paul A Deas CFO EXHIBIT A CONSULTANT’S PROPOSAL & FEE SCHEDULE 10/16/2023 AVEVA 3-Year CF + Support Services Attn:James Burk CTYSA Direct Opp 126 Mill Street Healdsburg, CA 95448 (866) 966-3376 QUOTE 310624.2 In Process Bill To: 220 S. DAISY AVE SANTA ANA, CA 92703 Ship To: CITY OF SANTA ANA direct (714) 647-3315 fax direct fax main (707) 473-3109 (707) 473-3190 (866) 966-3376 From:Brent McDowell brent.mcdowell@california.avevaselect.com CITY OF SANTA ANA CITY OF SANTA ANA 220 S. DAISY AVE SANTA ANA, CA 92703 Customer Site ID: 242485 City of Santa Ana, 220 S. Daisy Ave, Santa Ana, CA 92703 Historian License(s) covered: 1965965, 2143477, 2143485, WW HMI SCADA License(s) covered: 2143471, 2143475, 2143476, 2143478, 2143479, 2143480, 2143481, 2143482, 2143483, 2143484, 2143487, 2143488, 2143489, 2143490, 2143491, 2143492, 2143493, 2143494, 2143495, 2143496, 2143497, 2143498, 2318602 AVEVA Reports License(s) covered: 1965966, 2143486 Included with AVEVA Premium Customer First Program are the following services: • Security fixes, patches, updates and Hotfixes (*Only available while the CF contract Is valid) • Software version upgrades (*Only available while the CF contract is valid) • Emergency 24/7/365 Technical Telephone Support • AVEVA Direct Technical Support: Access to technical resources at both the local distributor and directly from AVEVA. • Access to the AVEVA Knowledge and Support Center website: Knowledge base, case management, software downloads and more. • Access to the Customer FIRST Mobile Support App • E-Learning: Get on-demand access to AVEVA's rich library of modules * Please Note: 3 Year Term requires a PO for all 3 years at time of purchase. ____________________________________________ Wonderware solutions are now AVEVA solutions: Learn more about this exciting change here:https://sw.aveva.com/wonderware Interested in additional training? Please visit our website and view our events schedule at https://california.avevaselect.com Access the status of your order on our Online Order Status system!! Just click on the link contained in your order confirmation to begin the login process. Once signed up you can access via https://california.avevaselect.com Access our Return, Shipping, and other company policies at our website via https://california.avevaselect.com/aboutus/policies.aspx california.avevaselect.com FOB:Healdsburg, CA Pages: Terms: Freight: Duration: PO Number: This quote is valid for 30 days. Net 30 Days Prepaid and Add 1 of 7 Remit to: 126 Mill Street, Healdsburg, CA 95448 10/16/2023 AVEVA 3-Year CF + Support Services Attn:James Burk CTYSA Direct Opp 126 Mill Street Healdsburg, CA 95448 (866) 966-3376 QUOTE 310624.2 In Process Bill To: 220 S. DAISY AVE SANTA ANA, CA 92703 Ship To: CITY OF SANTA ANA direct (714) 647-3315 fax direct fax main (707) 473-3109 (707) 473-3190 (866) 966-3376 From:Brent McDowell brent.mcdowell@california.avevaselect.com CITY OF SANTA ANA CITY OF SANTA ANA 220 S. DAISY AVE SANTA ANA, CA 92703 AVEVA Customer First, Year 1 PriceQuantity ExtensionAvailability*TaxPart Number/Description 1 $2,640.00 $2,640.00N1-2 WeeksEstimated1 CF# 122939 - Premium - Renewal - Historian EXP 2/26/25 Line:1 CF-PREMIUM-R-HST 1 $2,410.00 $2,410.00N1-2 WeeksEstimated1 CF# 122939 - Customer FIRST - Premium - Renewal - RFO EXP 2/26/25 Line:2 CF-PREMIUM-R-RFO 1 $23,030.00 $23,030.00N1-2 WeeksEstimated1 CF# 122939 - Premium - Renewal - WW HMI EXP 2/26/25 Line:3 CF-PREMIUM-R-WW Sub-Total $28,080.00 AVEVA Customer First, Year 2 PriceQuantity ExtensionAvailability*TaxPart Number/Description 1 $3,040.00 $3,040.00N1-2 WeeksEstimated1 CF# 122939 - Premium - Renewal - Historian EXP 2/26/26 Line:4 CF-PREMIUM-R-HST 1 $2,775.00 $2,775.00N1-2 WeeksEstimated1 CF# 122939 - Customer FIRST - Premium - Renewal - RFO EXP 2/26/26 Line:5 CF-PREMIUM-R-RFO 1 $26,485.00 $26,485.00N1-2 WeeksEstimated1 CF# 122939 - Premium - Renewal - WW HMI EXP 2/26/26 Line:6 CF-PREMIUM-R-WW Sub-Total $32,300.00 california.avevaselect.com FOB:Healdsburg, CA Pages: Terms: Freight: Duration: PO Number: This quote is valid for 30 days. Net 30 Days Prepaid and Add 2 of 7 Remit to: 126 Mill Street, Healdsburg, CA 95448 10/16/2023 AVEVA 3-Year CF + Support Services Attn:James Burk CTYSA Direct Opp 126 Mill Street Healdsburg, CA 95448 (866) 966-3376 QUOTE 310624.2 In Process Bill To: 220 S. DAISY AVE SANTA ANA, CA 92703 Ship To: CITY OF SANTA ANA direct (714) 647-3315 fax direct fax main (707) 473-3109 (707) 473-3190 (866) 966-3376 From:Brent McDowell brent.mcdowell@california.avevaselect.com CITY OF SANTA ANA CITY OF SANTA ANA 220 S. DAISY AVE SANTA ANA, CA 92703 AVEVA Customer First, Year 3 PriceQuantity ExtensionAvailability*TaxPart Number/Description 1 $3,500.00 $3,500.00N1-2 WeeksEstimated1 CF# 122939 - Premium - Renewal - Historian EXP 2/26/27 Line:7 CF-PREMIUM-R-HST 1 $3,195.00 $3,195.00N1-2 WeeksEstimated1 CF# 122939 - Customer FIRST - Premium - Renewal - RFO EXP 2/26/27 Line:8 CF-PREMIUM-R-RFO 1 $30,460.00 $30,460.00N1-2 WeeksEstimated1 CF# 122939 - Premium - Renewal - WW HMI EXP 2/26/27 Line:9 CF-PREMIUM-R-WW Sub-Total $37,155.00 california.avevaselect.com FOB:Healdsburg, CA Pages: Terms: Freight: Duration: PO Number: This quote is valid for 30 days. Net 30 Days Prepaid and Add 3 of 7 Remit to: 126 Mill Street, Healdsburg, CA 95448 10/16/2023 AVEVA 3-Year CF + Support Services Attn:James Burk CTYSA Direct Opp 126 Mill Street Healdsburg, CA 95448 (866) 966-3376 QUOTE 310624.2 In Process Bill To: 220 S. DAISY AVE SANTA ANA, CA 92703 Ship To: CITY OF SANTA ANA direct (714) 647-3315 fax direct fax main (707) 473-3109 (707) 473-3190 (866) 966-3376 From:Brent McDowell brent.mcdowell@california.avevaselect.com CITY OF SANTA ANA CITY OF SANTA ANA 220 S. DAISY AVE SANTA ANA, CA 92703 california.avevaselect.com FOB:Healdsburg, CA Pages: Terms: Freight: Duration: PO Number: This quote is valid for 30 days. Net 30 Days Prepaid and Add 4 of 7 Remit to: 126 Mill Street, Healdsburg, CA 95448 10/16/2023 AVEVA 3-Year CF + Support Services Attn:James Burk CTYSA Direct Opp 126 Mill Street Healdsburg, CA 95448 (866) 966-3376 QUOTE 310624.2 In Process Bill To: 220 S. DAISY AVE SANTA ANA, CA 92703 Ship To: CITY OF SANTA ANA direct (714) 647-3315 fax direct fax main (707) 473-3109 (707) 473-3190 (866) 966-3376 From:Brent McDowell brent.mcdowell@california.avevaselect.com CITY OF SANTA ANA CITY OF SANTA ANA 220 S. DAISY AVE SANTA ANA, CA 92703 SCOPE This is a time and materials (T&M) cost proposal for the Services Team to upgrade an existing System Platform installation as well as providing as-required support and assist with testing remaining sites for the City of Santa Ana. The approximate scope of work is defined below: 1.Upgrade the existing 2020 R2 System Platform installation to 2023 a. Architecture i. Two (2) partnered historians ii. Galaxy Repository iii. Two (2) redundant AOS 1. Modbus OI Server 2. WIN911 Alarm Notification iv. Two (2) RDS b. A migration approach will be used minimizing downtime and allowing the new and old systems to run in parallel during validation. c. Validation testing and startup 2. Assist with checkout for sites not yet tested during initial System Platform commissioning. 3. Provide as-needed extended support services. CoSA has recently completed equipment and control upgrades at several sites and expects to complete similar upgrades at a few other sites in the future. These upgrades require significant modification of the System Platform installation. Support during these upgrades is included in the extended support hours covered by this proposal. Additionally, appropriate documentation will need to be developed. This includes finalizing the System Design document. The extended support hours will be consumed on an as-needed basis and will be invoiced when consumed. Any hours not consumed by November 21st, 2026 will be lost. For simplicity, a single rate will be used for all hours covered by this proposal. All activity will be at the direction of James Burk, Senior Civil Engineer and XV Solutions Project Manager, Servando Varela. ASSUMPTIONS The following are assumptions or considerations that apply to this proposal. Deviations from these may result in schedule impact or additional costs to the client. 1. All work to be completed remotely 2. The Service Team response to requests for support will be on a best-effort basis. There is no guaranteed service level or response time. 3. End user will be responsible for both the electrical and mechanical installation of all equipment 4. End user will provide any required project infrastructure not specifically provided as part of this proposal, including: a. All project hardware, including servers, workstations, mobile devices, network, etc., and they shall assure that it meets required project specifications b. Mounting, installation, and wiring of all project hardware, and that it is operational and properly mounted, installed and wired and is ready for operation c. Server & workstation configuration including OS, network, virtualization, etc., and they shall assure that it is operational and properly configured to support required network communications d. Server & workstation software licensing, including OS (Windows), virtualization, database, and other system-level software e. Any specific application software licensing (e.g., Aveva, Microsoft Office, Rockwell, etc.) f. Will make infrastructure available for project development and testing as required 5. End user shall provide reliable, robust remote access to relevant systems sufficient to allow remote development, testing, & support 6. End user shall provide required user credentials and permissions 7. End user shall ensure that appropriate, qualified staff are readily available to assist with all aspects of the project's design, development, testing, and deployment 8. End user-provided infrastructure, staff, and assets will be ready for defined onsite activities upon the Service Team’s arrival onsite. Additional on-site time or return visits to site due to lack of client system readiness, unavailability of support resources, etc. are subject to additional charges at our AVEVA Engineering Support california.avevaselect.com FOB:Healdsburg, CA Pages: Terms: Freight: Duration: PO Number: This quote is valid for 30 days. Net 30 Days Prepaid and Add 5 of 7 Remit to: 126 Mill Street, Healdsburg, CA 95448 10/16/2023 AVEVA 3-Year CF + Support Services Attn:James Burk CTYSA Direct Opp 126 Mill Street Healdsburg, CA 95448 (866) 966-3376 QUOTE 310624.2 In Process Bill To: 220 S. DAISY AVE SANTA ANA, CA 92703 Ship To: CITY OF SANTA ANA direct (714) 647-3315 fax direct fax main (707) 473-3109 (707) 473-3190 (866) 966-3376 From:Brent McDowell brent.mcdowell@california.avevaselect.com CITY OF SANTA ANA CITY OF SANTA ANA 220 S. DAISY AVE SANTA ANA, CA 92703 8. End user-provided infrastructure, staff, and assets will be ready for defined onsite activities upon the Service Team’s arrival onsite. Additional on-site time or return visits to site due to lack of client system readiness, unavailability of support resources, etc. are subject to additional charges at our standard service and travel rates california.avevaselect.com FOB:Healdsburg, CA Pages: Terms: Freight: Duration: PO Number: This quote is valid for 30 days. Net 30 Days Prepaid and Add 6 of 7 Remit to: 126 Mill Street, Healdsburg, CA 95448 10/16/2023 AVEVA 3-Year CF + Support Services Attn:James Burk CTYSA Direct Opp 126 Mill Street Healdsburg, CA 95448 (866) 966-3376 QUOTE 310624.2 In Process Bill To: 220 S. DAISY AVE SANTA ANA, CA 92703 Ship To: CITY OF SANTA ANA direct (714) 647-3315 fax direct fax main (707) 473-3109 (707) 473-3190 (866) 966-3376 From:Brent McDowell brent.mcdowell@california.avevaselect.com CITY OF SANTA ANA CITY OF SANTA ANA 220 S. DAISY AVE SANTA ANA, CA 92703 PriceQuantity ExtensionAvailability*TaxPart Number/Description 680 $265.00 $180,200.00NTBDEstimated680 Remote System Design & Programming Services - Hourly Line:10 AX.SERVICES Base Quotation Pricing Summary Freight is NOT included in this total. Your final invoice may include freight charges.TOTAL: Freight: Subtotal: Tax (9.25%): Taxable: Non-Taxable:Availability: - Part availability is subject to change and is based on the availability at the time this quote was created. - Time in transit is subject to change depending on the "Ship To" address that is provided by the customer at the time the order is placed and the method in which customer requests that the part(s) ship. - For "In Stock" parts, orders must be received by 3:00PM PST to ship same day. - For Factory Stock parts, please allow approximately one week for delivery via our standard shipping methods. $0.00 $277,735.00 TBD $277,735.00 $0.00 $277,735.00 california.avevaselect.com FOB:Healdsburg, CA Pages: Terms: Freight: Duration: PO Number: This quote is valid for 30 days. Net 30 Days Prepaid and Add 7 of 7 Remit to: 126 Mill Street, Healdsburg, CA 95448