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HomeMy WebLinkAboutAgenda Packet_2023-12-19City Council Meeting Packet December 19, 2023 CLOSED SESSION MEETING – 4:30 PM REGULAR OPEN MEETING – 5:30 PM  (Immediately following the Closed Session Meeting) CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 Valerie Amezcua Mayor Thai Viet Phan Councilmember – Ward 1 Benjamin Vazquez Councilmember ­ Ward 2 Jessie Lopez Mayor Pro Tem ­ Ward 3 Phil Bacerra Councilmember ­ Ward 4 Johnathan Ryan Hernandez Councilmember ­ Ward 5 David Penaloza Councilmember ­ Ward 6 Mayor and Council telephone: 714­647­6900 Agenda item inquiries: 714­647­6520 Sonia R. Carvalho City Attorney Tom Hatch Interim City Manager Jennifer L. Hall City Clerk In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes. CITY VISION AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows: Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission ­ To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency Code of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting in­person or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3. PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction of the City Council, may do so by one of the following ways: MAILING OPTION written communications – Public comments may be mailed to: Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santa­ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­ 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. IN­PERSON OPTION ­ Members of the public can provide in­person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in­person. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 4:30 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:30 p.m. Speakers who are not in the speaker queue with their hand raised by 4:30 p.m. will not be permitted to speak.   2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak. 3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.  4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.    TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish­to­English) in addition to those wishing to address the City Council at the podium.  La ciudad provee servicios de interpretación al español en las juntas del Consejo.  La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al consejo municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Mayor  Pro Tem Jessie Lopez Mayor Valerie Amezcua Interim City Manager Tom Hatch City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO CLOSED SESSION PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiator: Ramon Figueroa, Acting Human Resources Executive Director Employee Organization: Santa Ana Police Officers Association (POA) 2.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION pursuant to Government Code Section 54956.9(d)(2): One (1) matter – Compliance with AB 2011 & SB6 3.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957(b)(1) Title: Interim City Manager RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Mayor  Pro Tem Jessie Lopez Mayor Valerie Amezcua Interim City Manager Tom Hatch City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Pastor Rita Gutierrez, Rock of Salvation Christian Center ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Certificate of Recognition Presented by Mayor Amezcua to Alejandra Rodriguez for Outstanding Contributions to the Community (Good Neighbor Award) 2.Certificates of Recognition Presented by Councilmember Bacerra to the Mater Dei High School Girls Volleyball, Girls Tennis, and Football Teams for Winning 2023 State Championships STAFF PRESENTATIONS 3.Parks, Recreation, and Community Services Presentation CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 4 through 30 and waive reading of all resolutions and  ordinances.  4.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 5.Minutes from the Regular Meetings of June 6, 2023 and June 20, 2023 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 6.Public Intoxication and Substance Abuse Enforcement Informational Report Department(s): Police Department Recommended Action: Receive and file. 7.Provide City Council Update on Joint School Collaboration City Council Subcommittee Department(s): Parks, Recreation, and Community Services Recommended Action: Receive and file. 8.Approve Destruction of Obsolete City Records Department(s): Parks, Recreation, and Community Services Recommended Action: Approve the request for the destruction of obsolete records from the Parks, Recreation, and Community Services Agency in accordance with the retention schedule outlined in City Council Resolution 2013­014. 9.Fiscal Year 2022­23 General Fund Results Department(s): Finance and Management Services Recommended Action: 1. Receive and file this informational report. 2. Approve proposed General Fund appropriation adjustment of $350,000 for non­ departmental litigation. (Requires five affirmative votes) 10.Budget Calendar and Community Engagement Plan for Fiscal Year 2024­2025 Department(s): Finance and Management Services Recommended Action: Approve the Budget Calendar and Community Engagement Plan for Fiscal Year 2024­25. 11.Annual Development Impact Fee Report for Fiscal Year 2022­2023 Department(s): Public Works Agency Recommended Action: Receive and file. 12.Approve General Fund Appropriation Adjustment to Cure Negative Fund Balance in the Public Works Engineering Fund (General Fund) Department(s): Public Works Agency Recommended Action: Approve a General Fund appropriation adjustment to transfer $2.9 million to the Public Works Engineering Fund 086 to cure the negative fund balance and prepare for fund closure during FY 2023­24. (Requires five affirmative votes) 13.Approve a Capital Improvement Project Amendment for Bikeway and Safe Routes to School Projects (Project Nos. 24­6000, 24­6001, 24­6002, 24­6003, 24­6004) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $50,000 of funding to the Mendez Intermediate, Advance Learning Academy, Santiago Elementary, and Sierra Intermediate Safe Routes to School (Project No. 24­6000). 2. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $50,000 of funding to the MacArthur Intermediate and Taft Elementary Safe Routes to School (Project No. 24­6001). 3. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $50,000 of funding to the Madison Elementary, Roosevelt­Walker Academy, and Century High SRTS Safe Routes to School (Project No. 24­6002). 4. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $120,000 of funding to the Santa Ana High School and Heninger Elementary School SRTS (Project No. 24­6003). 5. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $100,000 of funding to the Jackson Elementary and Diamond Elementary Safe Routes to School (Project No. 24­6004).  14.Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for Three Chevrolet Silverado 2500HD Trucks, in an Amount Not to Exceed $348,830 (Specification No. 23­174) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing $348,830 in prior year fund balance in the Equipment Replacement Fund, Prior Year Carry Forward revenue account and appropriate the same amount into the Equipment Replacement Fund, Machinery and Equipment expenditure account for this item. (Requires five affirmative votes) 2. Authorize a one­time purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for three 2024 Chevrolet Silverado 2500HD service body trucks in the amount of $318,830, plus a contingency amount of $30,000, for a total amount not to exceed $348,830, subject to non­substantive changes approved by the City Manager and City Attorney. 15.Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for Two Chevrolet Silverado 1500 Trucks, in an Amount Not to Exceed $101,641 (Specification No. 23­178) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for two 2024 Chevrolet Silverado 1500 Standard Cab trucks in the amount of $96,641, plus a contingency amount of $5,000, for a total amount not to exceed $101,641, subject to non­substantive changes approved by the City Manager and City Attorney.  16.Award a Purchase Order to Penske Chevrolet of Cerritos in an Amount Not to Exceed $227,492 (Specification No. 23­167A) (Non­General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of purchase order to Penske Chevrolet of Cerritos for four 2024 Chevrolet Express 2500 12­ Passenger Vans in the amount of $207,492, plus a contingency amount of $20,000, for a total amount not to exceed $227,492, subject to non­substantive changes approved by the City Manager and City Attorney. 17.Award a Purchase Order to National Auto Fleet Group for One Ford Transit Passenger Wagon Van in an Amount Not to Exceed $123,658 (Specification No. 23­ 177) (General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of a Purchase Order to National Auto Fleet Group for one 2024 Ford Transit Passenger Wagon Van in the amount of $103,658 plus a contingency amount of $20,000, for a total amount not to exceed $123,658, subject to non­substantive changes approved by the City Manager and City Attorney. 18.Approve Appropriation Adjustment to Recognize Grant Revenue, Approve an Agreement with the State of California Office of Traffic Safety to Secure a Bicycle Safety Grant in an Amount Not to Exceed $199,900, and Approve an Agreement with Charitable Ventures of Orange County to Provide Bicycle Safety Education in an Amount Not to Exceed $199,900 (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment to recognize Office of Traffic Safety Pedestrian and Bicycle Safety grant funds in the amount of $199,900 in the OTS­PWA Traffic Safety Grants, Federal Grants­Indirect revenue account and appropriate the same amount to the OTS­Bicycle Safety PWA, Contract Services­ Professional expenditure account. (Requires five affirmative votes) 2. Authorize the City Manager to execute a one­year grant agreement with the State of California Office of Traffic Safety for Pedestrian and Bicycle Safety Program funds in an amount not to exceed $199,900, for a one­year period beginning October 1, 2023, and ending September 30, 2024, (timeframe consistent with the grant cycle), subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 3. Authorize the City Manager to execute an agreement with Charitable Ventures of Orange County, Inc., to provide bicycle safety education services for a one­year period beginning December 19, 2023, and ending October 31, 2024, in an amount not to exceed $199,900, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 19.Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $676,386 for the ARPA Neighborhood Streetlights – Phase I project with an Estimated Project Delivery Cost of $845,483 (Project No. 22­1387) (Non­General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Program to include $845,483 of funding in the American Rescue Plan Act funds for ARPA Neighborhood Streetlights – Phase I. 2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $676,386, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the ARPA Neighborhood Streetlights – Phase I, for a term beginning December 19, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $845,483, which includes $676,386 for the construction contract; $101,458 for contract administration, inspection, and testing; and a $67,639 project contingency for unanticipated or unforeseen work. 4. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review.  Categorical Exemption Environmental Review No. ER­2023­120 was filed for the project 22­1387. 20.Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $2,288,087 for the Pedestrian and Mobility Improvements Phase II with an Estimated Project Delivery Cost of $2,860,109 (Project No. 22­1406) (Non­General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: 1. Authorize budget reallocation of $161,817 in unspent American Rescue Plan Act  account from the Pedestrian and Mobility Improvement Phase I (No. 22­1405) Project, $143,475 in unspent American Rescue Plan Act account from the Pedestrian and Mobility Improvement Phase III (No. 22­1407) Project, and $154,517 in unspent American Rescue Plan Act account from the Neighborhood Streetlights Phase I (No. 22­1387) Project to construction funds for the Pedestrian and Mobility Improvement Phase II Project (No. 22­1406) to complete the project funding requirement. 2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $2,288,087, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Pedestrian and Mobility Improvements Phase II for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract, subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,860,109, which includes $2,288,087 for the construction contract, $343,213 for contract administration, inspection, and testing, and a $288,809 project contingency for unanticipated or unforeseen work. 4. Approve an amendment to the FY 2023­24 Capital Improvement Program to include $2,400,300 in construction funding from the American Rescue Plan Act grant funds and $459,809 in construction funding from the American Rescue Plan Act approved in FY 2022­23 proposed budget for the Pedestrian and Mobility Improvements­Phase II.  5. Determine, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review.  Categorical Exemption Environmental Review No. ER­2023­5 was filed for the project 22­1406. 21.Approve Agreement with Thomson Reuters for Legal Research Subscription Services (General Fund) Department(s): City Attorney’s Office Recommended Action: Authorize the City Manager to execute an agreement with Thomson Reuters for legal research subscription services in the amount of $102,889.92 for a three­year term beginning January 1, 2024 through December 31, 2026, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 22.Approve the Agreement with ParkMobile, LLC to Provide a Mobile App Payment Option for Parking Meters in the Amount of $500,000 Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute an agreement with ParkMobile, LLC for parking meter mobile app services for a three­year term beginning December 15, 2023 to December 14, 2026, with an option to extend for a two­year term, in an amount not to exceed $500,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­ XXX). 23.Approve an Agreement with Forensic Nurse Specialists, Inc. for Sexual Assault Victim Exams and Evidence Collection Services (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute a five­year agreement with Forensic Nurse Specialists, Inc. for the period of December 19, 2023 through August 31, 2028, to provide sexual assault victim examinations and evidence collection services for the Santa Ana Police Department in an amount not to exceed $350,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 24.Agreements with Enterprise Fleet Management for Leased Vehicles Department(s): Police Department Recommended Action: Authorize the City Manager to execute the following agreements with Enterprise FM Trust and Enterprise Fleet Management, Inc. for leased vehicles for the period of January 1, 2024 through April 18, 2026 for a total annual amount not to exceed $612,936, with a one­year extension option, subject to non­substantive changes approved by the City Manager and City Attorney: 1. Master Walkaway Lease Agreement (Agreement No. 2023­XXX) 2. Master Equity Lease Agreement (Agreement No. 2023­XXX) 3. Maintenance Management and Fleet Rental Agreement (Agreement No. 2023­ XXX) 4. Supplemental Agreement between City and Enterprise (Agreement No. 2023­ XXX) 25.Adopt a Reimbursement Resolution Approving an Updated Construction Installment Sale Agreement with the California State Water Resources Control Board for Financing of the Well 32 Nitrate Treatment Project (Non­General Fund) Department(s): Public Works Agency Recommended Action: Adopt a Reimbursement Resolution with the California State Water Resources Control Board for financing of the Well 32 Nitrate Treatment Project, in an amount up to $13,761,712. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE REIMBURSEMENT OF FUNDING FOR THE WELL 32 NITRATE TREATMENT AND REHABILITATION PROJECT FROM THE STATE WATER RESOURCES CONTROL BOARD 26.Resolution to Adopt and Approve for Submission of the Fiscal Year 2022­23 Measure M2 Year­End Expenditure Report Department(s): Public Works Agency Recommended Action: Adopt a resolution approving the Measure M2 Annual Expenditure Report for Fiscal Year 2022­23, and authorize submission of the report to the Orange County Transportation Authority, as required by Measure M2 Funding Eligibility Guidelines. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE MEASURE M2 EXPENDITURE REPORT FOR THE CITY OF SANTA ANA 27.Adopt Resolution Authorizing the Executive Director of Public Works Agency to Execute Grant Agreement with the California Department of Transportation for the Walnut Street Urban Greening Project Department(s): Public Works Agency Recommended Action: Adopt a resolution authorizing the Executive Director of Public Works Agency to execute a grant agreement with the California Department of Transportation for the Walnut Street Urban Greening Project. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE WALNUT STREET URBAN GREENING PROJECT 28.Adopt a Resolution Authorizing the Executive Director of the Public Works Agency to Execute Grant Agreements with the California Department of Transportation for the Santa Ana Bus Stop Facility Improvements Project Department(s): Public Works Agency Recommended Action: Adopt a Resolution Authorizing the Executive Director of the Public Works Agency to Execute Grant Agreements with the California Department of Transportation for the Santa Ana Bus Stop Facility Improvements Project RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE SANTA ANA BUS STOP FACILITY IMPROVEMENTS PROJECT 29.Adopt a Resolution Authorizing Ceremonial Street Naming of Lydia Romero­Cruz Way (General Fund) Department(s): Public Works Agency Recommended Action: 1. Adopt a resolution authorizing the ceremonial street naming of Lydia Romero­Cruz Way along Lincoln Avenue from Washington Avenue to Stafford Street. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF LYDIA ROMERO­CRUZ WAY ALONG LINCOLN AVENUE FROM WASHINGTON AVENUE TO STAFFORD STREET 2. Direct Staff to install two ceremonial signs at the intersections of Lincoln Avenue at Washington Avenue and at Lincoln Avenue at Stafford Street. 30.Resolution Authorizing Ceremonial Street Naming of Josephine “Chepa” Andrade Way (General Fund) Department(s): Public Works Agency Recommended Action: 1. Adopt a resolution authorizing the ceremonial street naming of Josephine “Chepa” Andrade Way, along Logan Street from Washington Avenue to Stafford Street. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF JOSEPHINE “CHEPA” ANDRADE WAY ALONG LOGAN STREET FROM WASHINGTON AVENUE TO STAFFORD STREET 2. Direct staff to install two ceremonial signs at the intersections of Logan Street at Washington Avenue and Logan Street at Stafford Street. **END OF CONSENT CALENDAR** Business Calendar 31.Approve an Agreement with City Net to Provide Street Outreach and Engagement Services addressing Quality­of­Life concerns, in an Amount not to Exceed, $3,841,845.51 beginning January 1, 2024 through December 31, 2024 (Non­General Fund) (Continued from the City Council Meeting of December 5, 2023, Item No. 08) Department(s): Community Development Agency Recommended Action: 1. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc., DBA City Net in an amount not to exceed $3,841,845.51 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds and addresses quality­of­life services from January 1, 2024 through December 31, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). OR 2. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc., DBA City Net in an amount not to exceed $3,571,134.90 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds and addresses quality­of­life services from January 1, 2024 through December 31, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX) 3. Authorize the City Manager to execute agreements required by state or federal agencies for the use of Homeless Housing, Assistance and Prevention (HHAP) funding, or for any additional funding that may become available. **END OF BUSINESS CALENDAR** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Selection of Mayor Pro Tem for 2024 2. Housing Successor Annual Report for FY 2022­2023 3. Zoning Code Cleanups and Ordinance Updates POSTING STATEMENT: On December 12, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 1 12/19/2023   City Council Meeting PacketDecember 19, 2023CLOSED SESSION MEETING – 4:30 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Tom HatchInterim City Manager Jennifer L. HallCity Clerk In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes. CITY VISION AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows: Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission ­ To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency Code of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting in­person or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3. PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction of the City Council, may do so by one of the following ways: MAILING OPTION written communications – Public comments may be mailed to: Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santa­ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­ 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. IN­PERSON OPTION ­ Members of the public can provide in­person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in­person. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 4:30 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:30 p.m. Speakers who are not in the speaker queue with their hand raised by 4:30 p.m. will not be permitted to speak.   2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak. 3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.  4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.    TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish­to­English) in addition to those wishing to address the City Council at the podium.  La ciudad provee servicios de interpretación al español en las juntas del Consejo.  La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al consejo municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Mayor  Pro Tem Jessie Lopez Mayor Valerie Amezcua Interim City Manager Tom Hatch City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO CLOSED SESSION PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiator: Ramon Figueroa, Acting Human Resources Executive Director Employee Organization: Santa Ana Police Officers Association (POA) 2.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION pursuant to Government Code Section 54956.9(d)(2): One (1) matter – Compliance with AB 2011 & SB6 3.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957(b)(1) Title: Interim City Manager RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Mayor  Pro Tem Jessie Lopez Mayor Valerie Amezcua Interim City Manager Tom Hatch City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Pastor Rita Gutierrez, Rock of Salvation Christian Center ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Certificate of Recognition Presented by Mayor Amezcua to Alejandra Rodriguez for Outstanding Contributions to the Community (Good Neighbor Award) 2.Certificates of Recognition Presented by Councilmember Bacerra to the Mater Dei High School Girls Volleyball, Girls Tennis, and Football Teams for Winning 2023 State Championships STAFF PRESENTATIONS 3.Parks, Recreation, and Community Services Presentation CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 4 through 30 and waive reading of all resolutions and  ordinances.  4.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 5.Minutes from the Regular Meetings of June 6, 2023 and June 20, 2023 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 6.Public Intoxication and Substance Abuse Enforcement Informational Report Department(s): Police Department Recommended Action: Receive and file. 7.Provide City Council Update on Joint School Collaboration City Council Subcommittee Department(s): Parks, Recreation, and Community Services Recommended Action: Receive and file. 8.Approve Destruction of Obsolete City Records Department(s): Parks, Recreation, and Community Services Recommended Action: Approve the request for the destruction of obsolete records from the Parks, Recreation, and Community Services Agency in accordance with the retention schedule outlined in City Council Resolution 2013­014. 9.Fiscal Year 2022­23 General Fund Results Department(s): Finance and Management Services Recommended Action: 1. Receive and file this informational report. 2. Approve proposed General Fund appropriation adjustment of $350,000 for non­ departmental litigation. (Requires five affirmative votes) 10.Budget Calendar and Community Engagement Plan for Fiscal Year 2024­2025 Department(s): Finance and Management Services Recommended Action: Approve the Budget Calendar and Community Engagement Plan for Fiscal Year 2024­25. 11.Annual Development Impact Fee Report for Fiscal Year 2022­2023 Department(s): Public Works Agency Recommended Action: Receive and file. 12.Approve General Fund Appropriation Adjustment to Cure Negative Fund Balance in the Public Works Engineering Fund (General Fund) Department(s): Public Works Agency Recommended Action: Approve a General Fund appropriation adjustment to transfer $2.9 million to the Public Works Engineering Fund 086 to cure the negative fund balance and prepare for fund closure during FY 2023­24. (Requires five affirmative votes) 13.Approve a Capital Improvement Project Amendment for Bikeway and Safe Routes to School Projects (Project Nos. 24­6000, 24­6001, 24­6002, 24­6003, 24­6004) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $50,000 of funding to the Mendez Intermediate, Advance Learning Academy, Santiago Elementary, and Sierra Intermediate Safe Routes to School (Project No. 24­6000). 2. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $50,000 of funding to the MacArthur Intermediate and Taft Elementary Safe Routes to School (Project No. 24­6001). 3. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $50,000 of funding to the Madison Elementary, Roosevelt­Walker Academy, and Century High SRTS Safe Routes to School (Project No. 24­6002). 4. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $120,000 of funding to the Santa Ana High School and Heninger Elementary School SRTS (Project No. 24­6003). 5. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $100,000 of funding to the Jackson Elementary and Diamond Elementary Safe Routes to School (Project No. 24­6004).  14.Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for Three Chevrolet Silverado 2500HD Trucks, in an Amount Not to Exceed $348,830 (Specification No. 23­174) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing $348,830 in prior year fund balance in the Equipment Replacement Fund, Prior Year Carry Forward revenue account and appropriate the same amount into the Equipment Replacement Fund, Machinery and Equipment expenditure account for this item. (Requires five affirmative votes) 2. Authorize a one­time purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for three 2024 Chevrolet Silverado 2500HD service body trucks in the amount of $318,830, plus a contingency amount of $30,000, for a total amount not to exceed $348,830, subject to non­substantive changes approved by the City Manager and City Attorney. 15.Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for Two Chevrolet Silverado 1500 Trucks, in an Amount Not to Exceed $101,641 (Specification No. 23­178) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for two 2024 Chevrolet Silverado 1500 Standard Cab trucks in the amount of $96,641, plus a contingency amount of $5,000, for a total amount not to exceed $101,641, subject to non­substantive changes approved by the City Manager and City Attorney.  16.Award a Purchase Order to Penske Chevrolet of Cerritos in an Amount Not to Exceed $227,492 (Specification No. 23­167A) (Non­General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of purchase order to Penske Chevrolet of Cerritos for four 2024 Chevrolet Express 2500 12­ Passenger Vans in the amount of $207,492, plus a contingency amount of $20,000, for a total amount not to exceed $227,492, subject to non­substantive changes approved by the City Manager and City Attorney. 17.Award a Purchase Order to National Auto Fleet Group for One Ford Transit Passenger Wagon Van in an Amount Not to Exceed $123,658 (Specification No. 23­ 177) (General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of a Purchase Order to National Auto Fleet Group for one 2024 Ford Transit Passenger Wagon Van in the amount of $103,658 plus a contingency amount of $20,000, for a total amount not to exceed $123,658, subject to non­substantive changes approved by the City Manager and City Attorney. 18.Approve Appropriation Adjustment to Recognize Grant Revenue, Approve an Agreement with the State of California Office of Traffic Safety to Secure a Bicycle Safety Grant in an Amount Not to Exceed $199,900, and Approve an Agreement with Charitable Ventures of Orange County to Provide Bicycle Safety Education in an Amount Not to Exceed $199,900 (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment to recognize Office of Traffic Safety Pedestrian and Bicycle Safety grant funds in the amount of $199,900 in the OTS­PWA Traffic Safety Grants, Federal Grants­Indirect revenue account and appropriate the same amount to the OTS­Bicycle Safety PWA, Contract Services­ Professional expenditure account. (Requires five affirmative votes) 2. Authorize the City Manager to execute a one­year grant agreement with the State of California Office of Traffic Safety for Pedestrian and Bicycle Safety Program funds in an amount not to exceed $199,900, for a one­year period beginning October 1, 2023, and ending September 30, 2024, (timeframe consistent with the grant cycle), subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 3. Authorize the City Manager to execute an agreement with Charitable Ventures of Orange County, Inc., to provide bicycle safety education services for a one­year period beginning December 19, 2023, and ending October 31, 2024, in an amount not to exceed $199,900, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 19.Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $676,386 for the ARPA Neighborhood Streetlights – Phase I project with an Estimated Project Delivery Cost of $845,483 (Project No. 22­1387) (Non­General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Program to include $845,483 of funding in the American Rescue Plan Act funds for ARPA Neighborhood Streetlights – Phase I. 2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $676,386, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the ARPA Neighborhood Streetlights – Phase I, for a term beginning December 19, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $845,483, which includes $676,386 for the construction contract; $101,458 for contract administration, inspection, and testing; and a $67,639 project contingency for unanticipated or unforeseen work. 4. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review.  Categorical Exemption Environmental Review No. ER­2023­120 was filed for the project 22­1387. 20.Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $2,288,087 for the Pedestrian and Mobility Improvements Phase II with an Estimated Project Delivery Cost of $2,860,109 (Project No. 22­1406) (Non­General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: 1. Authorize budget reallocation of $161,817 in unspent American Rescue Plan Act  account from the Pedestrian and Mobility Improvement Phase I (No. 22­1405) Project, $143,475 in unspent American Rescue Plan Act account from the Pedestrian and Mobility Improvement Phase III (No. 22­1407) Project, and $154,517 in unspent American Rescue Plan Act account from the Neighborhood Streetlights Phase I (No. 22­1387) Project to construction funds for the Pedestrian and Mobility Improvement Phase II Project (No. 22­1406) to complete the project funding requirement. 2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $2,288,087, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Pedestrian and Mobility Improvements Phase II for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract, subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,860,109, which includes $2,288,087 for the construction contract, $343,213 for contract administration, inspection, and testing, and a $288,809 project contingency for unanticipated or unforeseen work. 4. Approve an amendment to the FY 2023­24 Capital Improvement Program to include $2,400,300 in construction funding from the American Rescue Plan Act grant funds and $459,809 in construction funding from the American Rescue Plan Act approved in FY 2022­23 proposed budget for the Pedestrian and Mobility Improvements­Phase II.  5. Determine, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review.  Categorical Exemption Environmental Review No. ER­2023­5 was filed for the project 22­1406. 21.Approve Agreement with Thomson Reuters for Legal Research Subscription Services (General Fund) Department(s): City Attorney’s Office Recommended Action: Authorize the City Manager to execute an agreement with Thomson Reuters for legal research subscription services in the amount of $102,889.92 for a three­year term beginning January 1, 2024 through December 31, 2026, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 22.Approve the Agreement with ParkMobile, LLC to Provide a Mobile App Payment Option for Parking Meters in the Amount of $500,000 Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute an agreement with ParkMobile, LLC for parking meter mobile app services for a three­year term beginning December 15, 2023 to December 14, 2026, with an option to extend for a two­year term, in an amount not to exceed $500,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­ XXX). 23.Approve an Agreement with Forensic Nurse Specialists, Inc. for Sexual Assault Victim Exams and Evidence Collection Services (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute a five­year agreement with Forensic Nurse Specialists, Inc. for the period of December 19, 2023 through August 31, 2028, to provide sexual assault victim examinations and evidence collection services for the Santa Ana Police Department in an amount not to exceed $350,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 24.Agreements with Enterprise Fleet Management for Leased Vehicles Department(s): Police Department Recommended Action: Authorize the City Manager to execute the following agreements with Enterprise FM Trust and Enterprise Fleet Management, Inc. for leased vehicles for the period of January 1, 2024 through April 18, 2026 for a total annual amount not to exceed $612,936, with a one­year extension option, subject to non­substantive changes approved by the City Manager and City Attorney: 1. Master Walkaway Lease Agreement (Agreement No. 2023­XXX) 2. Master Equity Lease Agreement (Agreement No. 2023­XXX) 3. Maintenance Management and Fleet Rental Agreement (Agreement No. 2023­ XXX) 4. Supplemental Agreement between City and Enterprise (Agreement No. 2023­ XXX) 25.Adopt a Reimbursement Resolution Approving an Updated Construction Installment Sale Agreement with the California State Water Resources Control Board for Financing of the Well 32 Nitrate Treatment Project (Non­General Fund) Department(s): Public Works Agency Recommended Action: Adopt a Reimbursement Resolution with the California State Water Resources Control Board for financing of the Well 32 Nitrate Treatment Project, in an amount up to $13,761,712. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE REIMBURSEMENT OF FUNDING FOR THE WELL 32 NITRATE TREATMENT AND REHABILITATION PROJECT FROM THE STATE WATER RESOURCES CONTROL BOARD 26.Resolution to Adopt and Approve for Submission of the Fiscal Year 2022­23 Measure M2 Year­End Expenditure Report Department(s): Public Works Agency Recommended Action: Adopt a resolution approving the Measure M2 Annual Expenditure Report for Fiscal Year 2022­23, and authorize submission of the report to the Orange County Transportation Authority, as required by Measure M2 Funding Eligibility Guidelines. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE MEASURE M2 EXPENDITURE REPORT FOR THE CITY OF SANTA ANA 27.Adopt Resolution Authorizing the Executive Director of Public Works Agency to Execute Grant Agreement with the California Department of Transportation for the Walnut Street Urban Greening Project Department(s): Public Works Agency Recommended Action: Adopt a resolution authorizing the Executive Director of Public Works Agency to execute a grant agreement with the California Department of Transportation for the Walnut Street Urban Greening Project. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE WALNUT STREET URBAN GREENING PROJECT 28.Adopt a Resolution Authorizing the Executive Director of the Public Works Agency to Execute Grant Agreements with the California Department of Transportation for the Santa Ana Bus Stop Facility Improvements Project Department(s): Public Works Agency Recommended Action: Adopt a Resolution Authorizing the Executive Director of the Public Works Agency to Execute Grant Agreements with the California Department of Transportation for the Santa Ana Bus Stop Facility Improvements Project RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE SANTA ANA BUS STOP FACILITY IMPROVEMENTS PROJECT 29.Adopt a Resolution Authorizing Ceremonial Street Naming of Lydia Romero­Cruz Way (General Fund) Department(s): Public Works Agency Recommended Action: 1. Adopt a resolution authorizing the ceremonial street naming of Lydia Romero­Cruz Way along Lincoln Avenue from Washington Avenue to Stafford Street. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF LYDIA ROMERO­CRUZ WAY ALONG LINCOLN AVENUE FROM WASHINGTON AVENUE TO STAFFORD STREET 2. Direct Staff to install two ceremonial signs at the intersections of Lincoln Avenue at Washington Avenue and at Lincoln Avenue at Stafford Street. 30.Resolution Authorizing Ceremonial Street Naming of Josephine “Chepa” Andrade Way (General Fund) Department(s): Public Works Agency Recommended Action: 1. Adopt a resolution authorizing the ceremonial street naming of Josephine “Chepa” Andrade Way, along Logan Street from Washington Avenue to Stafford Street. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF JOSEPHINE “CHEPA” ANDRADE WAY ALONG LOGAN STREET FROM WASHINGTON AVENUE TO STAFFORD STREET 2. Direct staff to install two ceremonial signs at the intersections of Logan Street at Washington Avenue and Logan Street at Stafford Street. **END OF CONSENT CALENDAR** Business Calendar 31.Approve an Agreement with City Net to Provide Street Outreach and Engagement Services addressing Quality­of­Life concerns, in an Amount not to Exceed, $3,841,845.51 beginning January 1, 2024 through December 31, 2024 (Non­General Fund) (Continued from the City Council Meeting of December 5, 2023, Item No. 08) Department(s): Community Development Agency Recommended Action: 1. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc., DBA City Net in an amount not to exceed $3,841,845.51 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds and addresses quality­of­life services from January 1, 2024 through December 31, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). OR 2. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc., DBA City Net in an amount not to exceed $3,571,134.90 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds and addresses quality­of­life services from January 1, 2024 through December 31, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX) 3. Authorize the City Manager to execute agreements required by state or federal agencies for the use of Homeless Housing, Assistance and Prevention (HHAP) funding, or for any additional funding that may become available. **END OF BUSINESS CALENDAR** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Selection of Mayor Pro Tem for 2024 2. Housing Successor Annual Report for FY 2022­2023 3. Zoning Code Cleanups and Ordinance Updates POSTING STATEMENT: On December 12, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 2 12/19/2023   City Council Meeting PacketDecember 19, 2023CLOSED SESSION MEETING – 4:30 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Tom HatchInterim City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting in­person or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3. PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction of the City Council, may do so by one of the following ways: MAILING OPTION written communications – Public comments may be mailed to: Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santa­ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­ 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. IN­PERSON OPTION ­ Members of the public can provide in­person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in­person. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 4:30 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:30 p.m. Speakers who are not in the speaker queue with their hand raised by 4:30 p.m. will not be permitted to speak.   2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak. 3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.  4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.    TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish­to­English) in addition to those wishing to address the City Council at the podium.  La ciudad provee servicios de interpretación al español en las juntas del Consejo.  La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al consejo municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Mayor  Pro Tem Jessie Lopez Mayor Valerie Amezcua Interim City Manager Tom Hatch City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO CLOSED SESSION PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiator: Ramon Figueroa, Acting Human Resources Executive Director Employee Organization: Santa Ana Police Officers Association (POA) 2.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION pursuant to Government Code Section 54956.9(d)(2): One (1) matter – Compliance with AB 2011 & SB6 3.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957(b)(1) Title: Interim City Manager RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Mayor  Pro Tem Jessie Lopez Mayor Valerie Amezcua Interim City Manager Tom Hatch City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Pastor Rita Gutierrez, Rock of Salvation Christian Center ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Certificate of Recognition Presented by Mayor Amezcua to Alejandra Rodriguez for Outstanding Contributions to the Community (Good Neighbor Award) 2.Certificates of Recognition Presented by Councilmember Bacerra to the Mater Dei High School Girls Volleyball, Girls Tennis, and Football Teams for Winning 2023 State Championships STAFF PRESENTATIONS 3.Parks, Recreation, and Community Services Presentation CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 4 through 30 and waive reading of all resolutions and  ordinances.  4.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 5.Minutes from the Regular Meetings of June 6, 2023 and June 20, 2023 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 6.Public Intoxication and Substance Abuse Enforcement Informational Report Department(s): Police Department Recommended Action: Receive and file. 7.Provide City Council Update on Joint School Collaboration City Council Subcommittee Department(s): Parks, Recreation, and Community Services Recommended Action: Receive and file. 8.Approve Destruction of Obsolete City Records Department(s): Parks, Recreation, and Community Services Recommended Action: Approve the request for the destruction of obsolete records from the Parks, Recreation, and Community Services Agency in accordance with the retention schedule outlined in City Council Resolution 2013­014. 9.Fiscal Year 2022­23 General Fund Results Department(s): Finance and Management Services Recommended Action: 1. Receive and file this informational report. 2. Approve proposed General Fund appropriation adjustment of $350,000 for non­ departmental litigation. (Requires five affirmative votes) 10.Budget Calendar and Community Engagement Plan for Fiscal Year 2024­2025 Department(s): Finance and Management Services Recommended Action: Approve the Budget Calendar and Community Engagement Plan for Fiscal Year 2024­25. 11.Annual Development Impact Fee Report for Fiscal Year 2022­2023 Department(s): Public Works Agency Recommended Action: Receive and file. 12.Approve General Fund Appropriation Adjustment to Cure Negative Fund Balance in the Public Works Engineering Fund (General Fund) Department(s): Public Works Agency Recommended Action: Approve a General Fund appropriation adjustment to transfer $2.9 million to the Public Works Engineering Fund 086 to cure the negative fund balance and prepare for fund closure during FY 2023­24. (Requires five affirmative votes) 13.Approve a Capital Improvement Project Amendment for Bikeway and Safe Routes to School Projects (Project Nos. 24­6000, 24­6001, 24­6002, 24­6003, 24­6004) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $50,000 of funding to the Mendez Intermediate, Advance Learning Academy, Santiago Elementary, and Sierra Intermediate Safe Routes to School (Project No. 24­6000). 2. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $50,000 of funding to the MacArthur Intermediate and Taft Elementary Safe Routes to School (Project No. 24­6001). 3. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $50,000 of funding to the Madison Elementary, Roosevelt­Walker Academy, and Century High SRTS Safe Routes to School (Project No. 24­6002). 4. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $120,000 of funding to the Santa Ana High School and Heninger Elementary School SRTS (Project No. 24­6003). 5. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $100,000 of funding to the Jackson Elementary and Diamond Elementary Safe Routes to School (Project No. 24­6004).  14.Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for Three Chevrolet Silverado 2500HD Trucks, in an Amount Not to Exceed $348,830 (Specification No. 23­174) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing $348,830 in prior year fund balance in the Equipment Replacement Fund, Prior Year Carry Forward revenue account and appropriate the same amount into the Equipment Replacement Fund, Machinery and Equipment expenditure account for this item. (Requires five affirmative votes) 2. Authorize a one­time purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for three 2024 Chevrolet Silverado 2500HD service body trucks in the amount of $318,830, plus a contingency amount of $30,000, for a total amount not to exceed $348,830, subject to non­substantive changes approved by the City Manager and City Attorney. 15.Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for Two Chevrolet Silverado 1500 Trucks, in an Amount Not to Exceed $101,641 (Specification No. 23­178) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for two 2024 Chevrolet Silverado 1500 Standard Cab trucks in the amount of $96,641, plus a contingency amount of $5,000, for a total amount not to exceed $101,641, subject to non­substantive changes approved by the City Manager and City Attorney.  16.Award a Purchase Order to Penske Chevrolet of Cerritos in an Amount Not to Exceed $227,492 (Specification No. 23­167A) (Non­General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of purchase order to Penske Chevrolet of Cerritos for four 2024 Chevrolet Express 2500 12­ Passenger Vans in the amount of $207,492, plus a contingency amount of $20,000, for a total amount not to exceed $227,492, subject to non­substantive changes approved by the City Manager and City Attorney. 17.Award a Purchase Order to National Auto Fleet Group for One Ford Transit Passenger Wagon Van in an Amount Not to Exceed $123,658 (Specification No. 23­ 177) (General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of a Purchase Order to National Auto Fleet Group for one 2024 Ford Transit Passenger Wagon Van in the amount of $103,658 plus a contingency amount of $20,000, for a total amount not to exceed $123,658, subject to non­substantive changes approved by the City Manager and City Attorney. 18.Approve Appropriation Adjustment to Recognize Grant Revenue, Approve an Agreement with the State of California Office of Traffic Safety to Secure a Bicycle Safety Grant in an Amount Not to Exceed $199,900, and Approve an Agreement with Charitable Ventures of Orange County to Provide Bicycle Safety Education in an Amount Not to Exceed $199,900 (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment to recognize Office of Traffic Safety Pedestrian and Bicycle Safety grant funds in the amount of $199,900 in the OTS­PWA Traffic Safety Grants, Federal Grants­Indirect revenue account and appropriate the same amount to the OTS­Bicycle Safety PWA, Contract Services­ Professional expenditure account. (Requires five affirmative votes) 2. Authorize the City Manager to execute a one­year grant agreement with the State of California Office of Traffic Safety for Pedestrian and Bicycle Safety Program funds in an amount not to exceed $199,900, for a one­year period beginning October 1, 2023, and ending September 30, 2024, (timeframe consistent with the grant cycle), subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 3. Authorize the City Manager to execute an agreement with Charitable Ventures of Orange County, Inc., to provide bicycle safety education services for a one­year period beginning December 19, 2023, and ending October 31, 2024, in an amount not to exceed $199,900, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 19.Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $676,386 for the ARPA Neighborhood Streetlights – Phase I project with an Estimated Project Delivery Cost of $845,483 (Project No. 22­1387) (Non­General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Program to include $845,483 of funding in the American Rescue Plan Act funds for ARPA Neighborhood Streetlights – Phase I. 2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $676,386, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the ARPA Neighborhood Streetlights – Phase I, for a term beginning December 19, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $845,483, which includes $676,386 for the construction contract; $101,458 for contract administration, inspection, and testing; and a $67,639 project contingency for unanticipated or unforeseen work. 4. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review.  Categorical Exemption Environmental Review No. ER­2023­120 was filed for the project 22­1387. 20.Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $2,288,087 for the Pedestrian and Mobility Improvements Phase II with an Estimated Project Delivery Cost of $2,860,109 (Project No. 22­1406) (Non­General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: 1. Authorize budget reallocation of $161,817 in unspent American Rescue Plan Act  account from the Pedestrian and Mobility Improvement Phase I (No. 22­1405) Project, $143,475 in unspent American Rescue Plan Act account from the Pedestrian and Mobility Improvement Phase III (No. 22­1407) Project, and $154,517 in unspent American Rescue Plan Act account from the Neighborhood Streetlights Phase I (No. 22­1387) Project to construction funds for the Pedestrian and Mobility Improvement Phase II Project (No. 22­1406) to complete the project funding requirement. 2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $2,288,087, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Pedestrian and Mobility Improvements Phase II for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract, subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,860,109, which includes $2,288,087 for the construction contract, $343,213 for contract administration, inspection, and testing, and a $288,809 project contingency for unanticipated or unforeseen work. 4. Approve an amendment to the FY 2023­24 Capital Improvement Program to include $2,400,300 in construction funding from the American Rescue Plan Act grant funds and $459,809 in construction funding from the American Rescue Plan Act approved in FY 2022­23 proposed budget for the Pedestrian and Mobility Improvements­Phase II.  5. Determine, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review.  Categorical Exemption Environmental Review No. ER­2023­5 was filed for the project 22­1406. 21.Approve Agreement with Thomson Reuters for Legal Research Subscription Services (General Fund) Department(s): City Attorney’s Office Recommended Action: Authorize the City Manager to execute an agreement with Thomson Reuters for legal research subscription services in the amount of $102,889.92 for a three­year term beginning January 1, 2024 through December 31, 2026, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 22.Approve the Agreement with ParkMobile, LLC to Provide a Mobile App Payment Option for Parking Meters in the Amount of $500,000 Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute an agreement with ParkMobile, LLC for parking meter mobile app services for a three­year term beginning December 15, 2023 to December 14, 2026, with an option to extend for a two­year term, in an amount not to exceed $500,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­ XXX). 23.Approve an Agreement with Forensic Nurse Specialists, Inc. for Sexual Assault Victim Exams and Evidence Collection Services (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute a five­year agreement with Forensic Nurse Specialists, Inc. for the period of December 19, 2023 through August 31, 2028, to provide sexual assault victim examinations and evidence collection services for the Santa Ana Police Department in an amount not to exceed $350,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 24.Agreements with Enterprise Fleet Management for Leased Vehicles Department(s): Police Department Recommended Action: Authorize the City Manager to execute the following agreements with Enterprise FM Trust and Enterprise Fleet Management, Inc. for leased vehicles for the period of January 1, 2024 through April 18, 2026 for a total annual amount not to exceed $612,936, with a one­year extension option, subject to non­substantive changes approved by the City Manager and City Attorney: 1. Master Walkaway Lease Agreement (Agreement No. 2023­XXX) 2. Master Equity Lease Agreement (Agreement No. 2023­XXX) 3. Maintenance Management and Fleet Rental Agreement (Agreement No. 2023­ XXX) 4. Supplemental Agreement between City and Enterprise (Agreement No. 2023­ XXX) 25.Adopt a Reimbursement Resolution Approving an Updated Construction Installment Sale Agreement with the California State Water Resources Control Board for Financing of the Well 32 Nitrate Treatment Project (Non­General Fund) Department(s): Public Works Agency Recommended Action: Adopt a Reimbursement Resolution with the California State Water Resources Control Board for financing of the Well 32 Nitrate Treatment Project, in an amount up to $13,761,712. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE REIMBURSEMENT OF FUNDING FOR THE WELL 32 NITRATE TREATMENT AND REHABILITATION PROJECT FROM THE STATE WATER RESOURCES CONTROL BOARD 26.Resolution to Adopt and Approve for Submission of the Fiscal Year 2022­23 Measure M2 Year­End Expenditure Report Department(s): Public Works Agency Recommended Action: Adopt a resolution approving the Measure M2 Annual Expenditure Report for Fiscal Year 2022­23, and authorize submission of the report to the Orange County Transportation Authority, as required by Measure M2 Funding Eligibility Guidelines. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE MEASURE M2 EXPENDITURE REPORT FOR THE CITY OF SANTA ANA 27.Adopt Resolution Authorizing the Executive Director of Public Works Agency to Execute Grant Agreement with the California Department of Transportation for the Walnut Street Urban Greening Project Department(s): Public Works Agency Recommended Action: Adopt a resolution authorizing the Executive Director of Public Works Agency to execute a grant agreement with the California Department of Transportation for the Walnut Street Urban Greening Project. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE WALNUT STREET URBAN GREENING PROJECT 28.Adopt a Resolution Authorizing the Executive Director of the Public Works Agency to Execute Grant Agreements with the California Department of Transportation for the Santa Ana Bus Stop Facility Improvements Project Department(s): Public Works Agency Recommended Action: Adopt a Resolution Authorizing the Executive Director of the Public Works Agency to Execute Grant Agreements with the California Department of Transportation for the Santa Ana Bus Stop Facility Improvements Project RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE SANTA ANA BUS STOP FACILITY IMPROVEMENTS PROJECT 29.Adopt a Resolution Authorizing Ceremonial Street Naming of Lydia Romero­Cruz Way (General Fund) Department(s): Public Works Agency Recommended Action: 1. Adopt a resolution authorizing the ceremonial street naming of Lydia Romero­Cruz Way along Lincoln Avenue from Washington Avenue to Stafford Street. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF LYDIA ROMERO­CRUZ WAY ALONG LINCOLN AVENUE FROM WASHINGTON AVENUE TO STAFFORD STREET 2. Direct Staff to install two ceremonial signs at the intersections of Lincoln Avenue at Washington Avenue and at Lincoln Avenue at Stafford Street. 30.Resolution Authorizing Ceremonial Street Naming of Josephine “Chepa” Andrade Way (General Fund) Department(s): Public Works Agency Recommended Action: 1. Adopt a resolution authorizing the ceremonial street naming of Josephine “Chepa” Andrade Way, along Logan Street from Washington Avenue to Stafford Street. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF JOSEPHINE “CHEPA” ANDRADE WAY ALONG LOGAN STREET FROM WASHINGTON AVENUE TO STAFFORD STREET 2. Direct staff to install two ceremonial signs at the intersections of Logan Street at Washington Avenue and Logan Street at Stafford Street. **END OF CONSENT CALENDAR** Business Calendar 31.Approve an Agreement with City Net to Provide Street Outreach and Engagement Services addressing Quality­of­Life concerns, in an Amount not to Exceed, $3,841,845.51 beginning January 1, 2024 through December 31, 2024 (Non­General Fund) (Continued from the City Council Meeting of December 5, 2023, Item No. 08) Department(s): Community Development Agency Recommended Action: 1. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc., DBA City Net in an amount not to exceed $3,841,845.51 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds and addresses quality­of­life services from January 1, 2024 through December 31, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). OR 2. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc., DBA City Net in an amount not to exceed $3,571,134.90 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds and addresses quality­of­life services from January 1, 2024 through December 31, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX) 3. Authorize the City Manager to execute agreements required by state or federal agencies for the use of Homeless Housing, Assistance and Prevention (HHAP) funding, or for any additional funding that may become available. **END OF BUSINESS CALENDAR** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Selection of Mayor Pro Tem for 2024 2. Housing Successor Annual Report for FY 2022­2023 3. Zoning Code Cleanups and Ordinance Updates POSTING STATEMENT: On December 12, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 3 12/19/2023   City Council Meeting PacketDecember 19, 2023CLOSED SESSION MEETING – 4:30 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Tom HatchInterim City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) general agenda item, iii) public hearingitem, iv) special agenda item, or v) for Housing Authority item. You may request tospeak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:30 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair. The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:30 p.m. Speakers who are not in the speaker queue with their hand raised by 4:30 p.m. will not be permitted to speak.   2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak. 3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.  4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.    TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish­to­English) in addition to those wishing to address the City Council at the podium.  La ciudad provee servicios de interpretación al español en las juntas del Consejo.  La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al consejo municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Mayor  Pro Tem Jessie Lopez Mayor Valerie Amezcua Interim City Manager Tom Hatch City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO CLOSED SESSION PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiator: Ramon Figueroa, Acting Human Resources Executive Director Employee Organization: Santa Ana Police Officers Association (POA) 2.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION pursuant to Government Code Section 54956.9(d)(2): One (1) matter – Compliance with AB 2011 & SB6 3.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957(b)(1) Title: Interim City Manager RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Mayor  Pro Tem Jessie Lopez Mayor Valerie Amezcua Interim City Manager Tom Hatch City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Pastor Rita Gutierrez, Rock of Salvation Christian Center ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Certificate of Recognition Presented by Mayor Amezcua to Alejandra Rodriguez for Outstanding Contributions to the Community (Good Neighbor Award) 2.Certificates of Recognition Presented by Councilmember Bacerra to the Mater Dei High School Girls Volleyball, Girls Tennis, and Football Teams for Winning 2023 State Championships STAFF PRESENTATIONS 3.Parks, Recreation, and Community Services Presentation CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 4 through 30 and waive reading of all resolutions and  ordinances.  4.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 5.Minutes from the Regular Meetings of June 6, 2023 and June 20, 2023 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 6.Public Intoxication and Substance Abuse Enforcement Informational Report Department(s): Police Department Recommended Action: Receive and file. 7.Provide City Council Update on Joint School Collaboration City Council Subcommittee Department(s): Parks, Recreation, and Community Services Recommended Action: Receive and file. 8.Approve Destruction of Obsolete City Records Department(s): Parks, Recreation, and Community Services Recommended Action: Approve the request for the destruction of obsolete records from the Parks, Recreation, and Community Services Agency in accordance with the retention schedule outlined in City Council Resolution 2013­014. 9.Fiscal Year 2022­23 General Fund Results Department(s): Finance and Management Services Recommended Action: 1. Receive and file this informational report. 2. Approve proposed General Fund appropriation adjustment of $350,000 for non­ departmental litigation. (Requires five affirmative votes) 10.Budget Calendar and Community Engagement Plan for Fiscal Year 2024­2025 Department(s): Finance and Management Services Recommended Action: Approve the Budget Calendar and Community Engagement Plan for Fiscal Year 2024­25. 11.Annual Development Impact Fee Report for Fiscal Year 2022­2023 Department(s): Public Works Agency Recommended Action: Receive and file. 12.Approve General Fund Appropriation Adjustment to Cure Negative Fund Balance in the Public Works Engineering Fund (General Fund) Department(s): Public Works Agency Recommended Action: Approve a General Fund appropriation adjustment to transfer $2.9 million to the Public Works Engineering Fund 086 to cure the negative fund balance and prepare for fund closure during FY 2023­24. (Requires five affirmative votes) 13.Approve a Capital Improvement Project Amendment for Bikeway and Safe Routes to School Projects (Project Nos. 24­6000, 24­6001, 24­6002, 24­6003, 24­6004) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $50,000 of funding to the Mendez Intermediate, Advance Learning Academy, Santiago Elementary, and Sierra Intermediate Safe Routes to School (Project No. 24­6000). 2. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $50,000 of funding to the MacArthur Intermediate and Taft Elementary Safe Routes to School (Project No. 24­6001). 3. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $50,000 of funding to the Madison Elementary, Roosevelt­Walker Academy, and Century High SRTS Safe Routes to School (Project No. 24­6002). 4. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $120,000 of funding to the Santa Ana High School and Heninger Elementary School SRTS (Project No. 24­6003). 5. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $100,000 of funding to the Jackson Elementary and Diamond Elementary Safe Routes to School (Project No. 24­6004).  14.Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for Three Chevrolet Silverado 2500HD Trucks, in an Amount Not to Exceed $348,830 (Specification No. 23­174) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing $348,830 in prior year fund balance in the Equipment Replacement Fund, Prior Year Carry Forward revenue account and appropriate the same amount into the Equipment Replacement Fund, Machinery and Equipment expenditure account for this item. (Requires five affirmative votes) 2. Authorize a one­time purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for three 2024 Chevrolet Silverado 2500HD service body trucks in the amount of $318,830, plus a contingency amount of $30,000, for a total amount not to exceed $348,830, subject to non­substantive changes approved by the City Manager and City Attorney. 15.Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for Two Chevrolet Silverado 1500 Trucks, in an Amount Not to Exceed $101,641 (Specification No. 23­178) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for two 2024 Chevrolet Silverado 1500 Standard Cab trucks in the amount of $96,641, plus a contingency amount of $5,000, for a total amount not to exceed $101,641, subject to non­substantive changes approved by the City Manager and City Attorney.  16.Award a Purchase Order to Penske Chevrolet of Cerritos in an Amount Not to Exceed $227,492 (Specification No. 23­167A) (Non­General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of purchase order to Penske Chevrolet of Cerritos for four 2024 Chevrolet Express 2500 12­ Passenger Vans in the amount of $207,492, plus a contingency amount of $20,000, for a total amount not to exceed $227,492, subject to non­substantive changes approved by the City Manager and City Attorney. 17.Award a Purchase Order to National Auto Fleet Group for One Ford Transit Passenger Wagon Van in an Amount Not to Exceed $123,658 (Specification No. 23­ 177) (General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of a Purchase Order to National Auto Fleet Group for one 2024 Ford Transit Passenger Wagon Van in the amount of $103,658 plus a contingency amount of $20,000, for a total amount not to exceed $123,658, subject to non­substantive changes approved by the City Manager and City Attorney. 18.Approve Appropriation Adjustment to Recognize Grant Revenue, Approve an Agreement with the State of California Office of Traffic Safety to Secure a Bicycle Safety Grant in an Amount Not to Exceed $199,900, and Approve an Agreement with Charitable Ventures of Orange County to Provide Bicycle Safety Education in an Amount Not to Exceed $199,900 (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment to recognize Office of Traffic Safety Pedestrian and Bicycle Safety grant funds in the amount of $199,900 in the OTS­PWA Traffic Safety Grants, Federal Grants­Indirect revenue account and appropriate the same amount to the OTS­Bicycle Safety PWA, Contract Services­ Professional expenditure account. (Requires five affirmative votes) 2. Authorize the City Manager to execute a one­year grant agreement with the State of California Office of Traffic Safety for Pedestrian and Bicycle Safety Program funds in an amount not to exceed $199,900, for a one­year period beginning October 1, 2023, and ending September 30, 2024, (timeframe consistent with the grant cycle), subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 3. Authorize the City Manager to execute an agreement with Charitable Ventures of Orange County, Inc., to provide bicycle safety education services for a one­year period beginning December 19, 2023, and ending October 31, 2024, in an amount not to exceed $199,900, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 19.Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $676,386 for the ARPA Neighborhood Streetlights – Phase I project with an Estimated Project Delivery Cost of $845,483 (Project No. 22­1387) (Non­General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Program to include $845,483 of funding in the American Rescue Plan Act funds for ARPA Neighborhood Streetlights – Phase I. 2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $676,386, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the ARPA Neighborhood Streetlights – Phase I, for a term beginning December 19, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $845,483, which includes $676,386 for the construction contract; $101,458 for contract administration, inspection, and testing; and a $67,639 project contingency for unanticipated or unforeseen work. 4. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review.  Categorical Exemption Environmental Review No. ER­2023­120 was filed for the project 22­1387. 20.Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $2,288,087 for the Pedestrian and Mobility Improvements Phase II with an Estimated Project Delivery Cost of $2,860,109 (Project No. 22­1406) (Non­General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: 1. Authorize budget reallocation of $161,817 in unspent American Rescue Plan Act  account from the Pedestrian and Mobility Improvement Phase I (No. 22­1405) Project, $143,475 in unspent American Rescue Plan Act account from the Pedestrian and Mobility Improvement Phase III (No. 22­1407) Project, and $154,517 in unspent American Rescue Plan Act account from the Neighborhood Streetlights Phase I (No. 22­1387) Project to construction funds for the Pedestrian and Mobility Improvement Phase II Project (No. 22­1406) to complete the project funding requirement. 2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $2,288,087, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Pedestrian and Mobility Improvements Phase II for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract, subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,860,109, which includes $2,288,087 for the construction contract, $343,213 for contract administration, inspection, and testing, and a $288,809 project contingency for unanticipated or unforeseen work. 4. Approve an amendment to the FY 2023­24 Capital Improvement Program to include $2,400,300 in construction funding from the American Rescue Plan Act grant funds and $459,809 in construction funding from the American Rescue Plan Act approved in FY 2022­23 proposed budget for the Pedestrian and Mobility Improvements­Phase II.  5. Determine, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review.  Categorical Exemption Environmental Review No. ER­2023­5 was filed for the project 22­1406. 21.Approve Agreement with Thomson Reuters for Legal Research Subscription Services (General Fund) Department(s): City Attorney’s Office Recommended Action: Authorize the City Manager to execute an agreement with Thomson Reuters for legal research subscription services in the amount of $102,889.92 for a three­year term beginning January 1, 2024 through December 31, 2026, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 22.Approve the Agreement with ParkMobile, LLC to Provide a Mobile App Payment Option for Parking Meters in the Amount of $500,000 Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute an agreement with ParkMobile, LLC for parking meter mobile app services for a three­year term beginning December 15, 2023 to December 14, 2026, with an option to extend for a two­year term, in an amount not to exceed $500,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­ XXX). 23.Approve an Agreement with Forensic Nurse Specialists, Inc. for Sexual Assault Victim Exams and Evidence Collection Services (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute a five­year agreement with Forensic Nurse Specialists, Inc. for the period of December 19, 2023 through August 31, 2028, to provide sexual assault victim examinations and evidence collection services for the Santa Ana Police Department in an amount not to exceed $350,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 24.Agreements with Enterprise Fleet Management for Leased Vehicles Department(s): Police Department Recommended Action: Authorize the City Manager to execute the following agreements with Enterprise FM Trust and Enterprise Fleet Management, Inc. for leased vehicles for the period of January 1, 2024 through April 18, 2026 for a total annual amount not to exceed $612,936, with a one­year extension option, subject to non­substantive changes approved by the City Manager and City Attorney: 1. Master Walkaway Lease Agreement (Agreement No. 2023­XXX) 2. Master Equity Lease Agreement (Agreement No. 2023­XXX) 3. Maintenance Management and Fleet Rental Agreement (Agreement No. 2023­ XXX) 4. Supplemental Agreement between City and Enterprise (Agreement No. 2023­ XXX) 25.Adopt a Reimbursement Resolution Approving an Updated Construction Installment Sale Agreement with the California State Water Resources Control Board for Financing of the Well 32 Nitrate Treatment Project (Non­General Fund) Department(s): Public Works Agency Recommended Action: Adopt a Reimbursement Resolution with the California State Water Resources Control Board for financing of the Well 32 Nitrate Treatment Project, in an amount up to $13,761,712. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE REIMBURSEMENT OF FUNDING FOR THE WELL 32 NITRATE TREATMENT AND REHABILITATION PROJECT FROM THE STATE WATER RESOURCES CONTROL BOARD 26.Resolution to Adopt and Approve for Submission of the Fiscal Year 2022­23 Measure M2 Year­End Expenditure Report Department(s): Public Works Agency Recommended Action: Adopt a resolution approving the Measure M2 Annual Expenditure Report for Fiscal Year 2022­23, and authorize submission of the report to the Orange County Transportation Authority, as required by Measure M2 Funding Eligibility Guidelines. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE MEASURE M2 EXPENDITURE REPORT FOR THE CITY OF SANTA ANA 27.Adopt Resolution Authorizing the Executive Director of Public Works Agency to Execute Grant Agreement with the California Department of Transportation for the Walnut Street Urban Greening Project Department(s): Public Works Agency Recommended Action: Adopt a resolution authorizing the Executive Director of Public Works Agency to execute a grant agreement with the California Department of Transportation for the Walnut Street Urban Greening Project. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE WALNUT STREET URBAN GREENING PROJECT 28.Adopt a Resolution Authorizing the Executive Director of the Public Works Agency to Execute Grant Agreements with the California Department of Transportation for the Santa Ana Bus Stop Facility Improvements Project Department(s): Public Works Agency Recommended Action: Adopt a Resolution Authorizing the Executive Director of the Public Works Agency to Execute Grant Agreements with the California Department of Transportation for the Santa Ana Bus Stop Facility Improvements Project RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE SANTA ANA BUS STOP FACILITY IMPROVEMENTS PROJECT 29.Adopt a Resolution Authorizing Ceremonial Street Naming of Lydia Romero­Cruz Way (General Fund) Department(s): Public Works Agency Recommended Action: 1. Adopt a resolution authorizing the ceremonial street naming of Lydia Romero­Cruz Way along Lincoln Avenue from Washington Avenue to Stafford Street. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF LYDIA ROMERO­CRUZ WAY ALONG LINCOLN AVENUE FROM WASHINGTON AVENUE TO STAFFORD STREET 2. Direct Staff to install two ceremonial signs at the intersections of Lincoln Avenue at Washington Avenue and at Lincoln Avenue at Stafford Street. 30.Resolution Authorizing Ceremonial Street Naming of Josephine “Chepa” Andrade Way (General Fund) Department(s): Public Works Agency Recommended Action: 1. Adopt a resolution authorizing the ceremonial street naming of Josephine “Chepa” Andrade Way, along Logan Street from Washington Avenue to Stafford Street. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF JOSEPHINE “CHEPA” ANDRADE WAY ALONG LOGAN STREET FROM WASHINGTON AVENUE TO STAFFORD STREET 2. Direct staff to install two ceremonial signs at the intersections of Logan Street at Washington Avenue and Logan Street at Stafford Street. **END OF CONSENT CALENDAR** Business Calendar 31.Approve an Agreement with City Net to Provide Street Outreach and Engagement Services addressing Quality­of­Life concerns, in an Amount not to Exceed, $3,841,845.51 beginning January 1, 2024 through December 31, 2024 (Non­General Fund) (Continued from the City Council Meeting of December 5, 2023, Item No. 08) Department(s): Community Development Agency Recommended Action: 1. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc., DBA City Net in an amount not to exceed $3,841,845.51 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds and addresses quality­of­life services from January 1, 2024 through December 31, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). OR 2. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc., DBA City Net in an amount not to exceed $3,571,134.90 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds and addresses quality­of­life services from January 1, 2024 through December 31, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX) 3. Authorize the City Manager to execute agreements required by state or federal agencies for the use of Homeless Housing, Assistance and Prevention (HHAP) funding, or for any additional funding that may become available. **END OF BUSINESS CALENDAR** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Selection of Mayor Pro Tem for 2024 2. Housing Successor Annual Report for FY 2022­2023 3. Zoning Code Cleanups and Ordinance Updates POSTING STATEMENT: On December 12, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 4 12/19/2023   City Council Meeting PacketDecember 19, 2023CLOSED SESSION MEETING – 4:30 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Tom HatchInterim City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) general agenda item, iii) public hearingitem, iv) special agenda item, or v) for Housing Authority item. You may request tospeak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:30 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 4:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:30 p.m. Speakers who are not in the speaker queue with their hand raised by 4:30 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 4:00 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Mayor  Pro Tem Jessie Lopez Mayor Valerie Amezcua Interim City Manager Tom Hatch City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO CLOSED SESSION PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiator: Ramon Figueroa, Acting Human Resources Executive Director Employee Organization: Santa Ana Police Officers Association (POA) 2.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION pursuant to Government Code Section 54956.9(d)(2): One (1) matter – Compliance with AB 2011 & SB6 3.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957(b)(1) Title: Interim City Manager RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Mayor  Pro Tem Jessie Lopez Mayor Valerie Amezcua Interim City Manager Tom Hatch City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Pastor Rita Gutierrez, Rock of Salvation Christian Center ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Certificate of Recognition Presented by Mayor Amezcua to Alejandra Rodriguez for Outstanding Contributions to the Community (Good Neighbor Award) 2.Certificates of Recognition Presented by Councilmember Bacerra to the Mater Dei High School Girls Volleyball, Girls Tennis, and Football Teams for Winning 2023 State Championships STAFF PRESENTATIONS 3.Parks, Recreation, and Community Services Presentation CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 4 through 30 and waive reading of all resolutions and  ordinances.  4.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 5.Minutes from the Regular Meetings of June 6, 2023 and June 20, 2023 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 6.Public Intoxication and Substance Abuse Enforcement Informational Report Department(s): Police Department Recommended Action: Receive and file. 7.Provide City Council Update on Joint School Collaboration City Council Subcommittee Department(s): Parks, Recreation, and Community Services Recommended Action: Receive and file. 8.Approve Destruction of Obsolete City Records Department(s): Parks, Recreation, and Community Services Recommended Action: Approve the request for the destruction of obsolete records from the Parks, Recreation, and Community Services Agency in accordance with the retention schedule outlined in City Council Resolution 2013­014. 9.Fiscal Year 2022­23 General Fund Results Department(s): Finance and Management Services Recommended Action: 1. Receive and file this informational report. 2. Approve proposed General Fund appropriation adjustment of $350,000 for non­ departmental litigation. (Requires five affirmative votes) 10.Budget Calendar and Community Engagement Plan for Fiscal Year 2024­2025 Department(s): Finance and Management Services Recommended Action: Approve the Budget Calendar and Community Engagement Plan for Fiscal Year 2024­25. 11.Annual Development Impact Fee Report for Fiscal Year 2022­2023 Department(s): Public Works Agency Recommended Action: Receive and file. 12.Approve General Fund Appropriation Adjustment to Cure Negative Fund Balance in the Public Works Engineering Fund (General Fund) Department(s): Public Works Agency Recommended Action: Approve a General Fund appropriation adjustment to transfer $2.9 million to the Public Works Engineering Fund 086 to cure the negative fund balance and prepare for fund closure during FY 2023­24. (Requires five affirmative votes) 13.Approve a Capital Improvement Project Amendment for Bikeway and Safe Routes to School Projects (Project Nos. 24­6000, 24­6001, 24­6002, 24­6003, 24­6004) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $50,000 of funding to the Mendez Intermediate, Advance Learning Academy, Santiago Elementary, and Sierra Intermediate Safe Routes to School (Project No. 24­6000). 2. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $50,000 of funding to the MacArthur Intermediate and Taft Elementary Safe Routes to School (Project No. 24­6001). 3. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $50,000 of funding to the Madison Elementary, Roosevelt­Walker Academy, and Century High SRTS Safe Routes to School (Project No. 24­6002). 4. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $120,000 of funding to the Santa Ana High School and Heninger Elementary School SRTS (Project No. 24­6003). 5. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $100,000 of funding to the Jackson Elementary and Diamond Elementary Safe Routes to School (Project No. 24­6004).  14.Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for Three Chevrolet Silverado 2500HD Trucks, in an Amount Not to Exceed $348,830 (Specification No. 23­174) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing $348,830 in prior year fund balance in the Equipment Replacement Fund, Prior Year Carry Forward revenue account and appropriate the same amount into the Equipment Replacement Fund, Machinery and Equipment expenditure account for this item. (Requires five affirmative votes) 2. Authorize a one­time purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for three 2024 Chevrolet Silverado 2500HD service body trucks in the amount of $318,830, plus a contingency amount of $30,000, for a total amount not to exceed $348,830, subject to non­substantive changes approved by the City Manager and City Attorney. 15.Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for Two Chevrolet Silverado 1500 Trucks, in an Amount Not to Exceed $101,641 (Specification No. 23­178) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for two 2024 Chevrolet Silverado 1500 Standard Cab trucks in the amount of $96,641, plus a contingency amount of $5,000, for a total amount not to exceed $101,641, subject to non­substantive changes approved by the City Manager and City Attorney.  16.Award a Purchase Order to Penske Chevrolet of Cerritos in an Amount Not to Exceed $227,492 (Specification No. 23­167A) (Non­General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of purchase order to Penske Chevrolet of Cerritos for four 2024 Chevrolet Express 2500 12­ Passenger Vans in the amount of $207,492, plus a contingency amount of $20,000, for a total amount not to exceed $227,492, subject to non­substantive changes approved by the City Manager and City Attorney. 17.Award a Purchase Order to National Auto Fleet Group for One Ford Transit Passenger Wagon Van in an Amount Not to Exceed $123,658 (Specification No. 23­ 177) (General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of a Purchase Order to National Auto Fleet Group for one 2024 Ford Transit Passenger Wagon Van in the amount of $103,658 plus a contingency amount of $20,000, for a total amount not to exceed $123,658, subject to non­substantive changes approved by the City Manager and City Attorney. 18.Approve Appropriation Adjustment to Recognize Grant Revenue, Approve an Agreement with the State of California Office of Traffic Safety to Secure a Bicycle Safety Grant in an Amount Not to Exceed $199,900, and Approve an Agreement with Charitable Ventures of Orange County to Provide Bicycle Safety Education in an Amount Not to Exceed $199,900 (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment to recognize Office of Traffic Safety Pedestrian and Bicycle Safety grant funds in the amount of $199,900 in the OTS­PWA Traffic Safety Grants, Federal Grants­Indirect revenue account and appropriate the same amount to the OTS­Bicycle Safety PWA, Contract Services­ Professional expenditure account. (Requires five affirmative votes) 2. Authorize the City Manager to execute a one­year grant agreement with the State of California Office of Traffic Safety for Pedestrian and Bicycle Safety Program funds in an amount not to exceed $199,900, for a one­year period beginning October 1, 2023, and ending September 30, 2024, (timeframe consistent with the grant cycle), subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 3. Authorize the City Manager to execute an agreement with Charitable Ventures of Orange County, Inc., to provide bicycle safety education services for a one­year period beginning December 19, 2023, and ending October 31, 2024, in an amount not to exceed $199,900, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 19.Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $676,386 for the ARPA Neighborhood Streetlights – Phase I project with an Estimated Project Delivery Cost of $845,483 (Project No. 22­1387) (Non­General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Program to include $845,483 of funding in the American Rescue Plan Act funds for ARPA Neighborhood Streetlights – Phase I. 2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $676,386, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the ARPA Neighborhood Streetlights – Phase I, for a term beginning December 19, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $845,483, which includes $676,386 for the construction contract; $101,458 for contract administration, inspection, and testing; and a $67,639 project contingency for unanticipated or unforeseen work. 4. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review.  Categorical Exemption Environmental Review No. ER­2023­120 was filed for the project 22­1387. 20.Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $2,288,087 for the Pedestrian and Mobility Improvements Phase II with an Estimated Project Delivery Cost of $2,860,109 (Project No. 22­1406) (Non­General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: 1. Authorize budget reallocation of $161,817 in unspent American Rescue Plan Act  account from the Pedestrian and Mobility Improvement Phase I (No. 22­1405) Project, $143,475 in unspent American Rescue Plan Act account from the Pedestrian and Mobility Improvement Phase III (No. 22­1407) Project, and $154,517 in unspent American Rescue Plan Act account from the Neighborhood Streetlights Phase I (No. 22­1387) Project to construction funds for the Pedestrian and Mobility Improvement Phase II Project (No. 22­1406) to complete the project funding requirement. 2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $2,288,087, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Pedestrian and Mobility Improvements Phase II for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract, subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,860,109, which includes $2,288,087 for the construction contract, $343,213 for contract administration, inspection, and testing, and a $288,809 project contingency for unanticipated or unforeseen work. 4. Approve an amendment to the FY 2023­24 Capital Improvement Program to include $2,400,300 in construction funding from the American Rescue Plan Act grant funds and $459,809 in construction funding from the American Rescue Plan Act approved in FY 2022­23 proposed budget for the Pedestrian and Mobility Improvements­Phase II.  5. Determine, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review.  Categorical Exemption Environmental Review No. ER­2023­5 was filed for the project 22­1406. 21.Approve Agreement with Thomson Reuters for Legal Research Subscription Services (General Fund) Department(s): City Attorney’s Office Recommended Action: Authorize the City Manager to execute an agreement with Thomson Reuters for legal research subscription services in the amount of $102,889.92 for a three­year term beginning January 1, 2024 through December 31, 2026, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 22.Approve the Agreement with ParkMobile, LLC to Provide a Mobile App Payment Option for Parking Meters in the Amount of $500,000 Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute an agreement with ParkMobile, LLC for parking meter mobile app services for a three­year term beginning December 15, 2023 to December 14, 2026, with an option to extend for a two­year term, in an amount not to exceed $500,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­ XXX). 23.Approve an Agreement with Forensic Nurse Specialists, Inc. for Sexual Assault Victim Exams and Evidence Collection Services (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute a five­year agreement with Forensic Nurse Specialists, Inc. for the period of December 19, 2023 through August 31, 2028, to provide sexual assault victim examinations and evidence collection services for the Santa Ana Police Department in an amount not to exceed $350,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 24.Agreements with Enterprise Fleet Management for Leased Vehicles Department(s): Police Department Recommended Action: Authorize the City Manager to execute the following agreements with Enterprise FM Trust and Enterprise Fleet Management, Inc. for leased vehicles for the period of January 1, 2024 through April 18, 2026 for a total annual amount not to exceed $612,936, with a one­year extension option, subject to non­substantive changes approved by the City Manager and City Attorney: 1. Master Walkaway Lease Agreement (Agreement No. 2023­XXX) 2. Master Equity Lease Agreement (Agreement No. 2023­XXX) 3. Maintenance Management and Fleet Rental Agreement (Agreement No. 2023­ XXX) 4. Supplemental Agreement between City and Enterprise (Agreement No. 2023­ XXX) 25.Adopt a Reimbursement Resolution Approving an Updated Construction Installment Sale Agreement with the California State Water Resources Control Board for Financing of the Well 32 Nitrate Treatment Project (Non­General Fund) Department(s): Public Works Agency Recommended Action: Adopt a Reimbursement Resolution with the California State Water Resources Control Board for financing of the Well 32 Nitrate Treatment Project, in an amount up to $13,761,712. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE REIMBURSEMENT OF FUNDING FOR THE WELL 32 NITRATE TREATMENT AND REHABILITATION PROJECT FROM THE STATE WATER RESOURCES CONTROL BOARD 26.Resolution to Adopt and Approve for Submission of the Fiscal Year 2022­23 Measure M2 Year­End Expenditure Report Department(s): Public Works Agency Recommended Action: Adopt a resolution approving the Measure M2 Annual Expenditure Report for Fiscal Year 2022­23, and authorize submission of the report to the Orange County Transportation Authority, as required by Measure M2 Funding Eligibility Guidelines. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE MEASURE M2 EXPENDITURE REPORT FOR THE CITY OF SANTA ANA 27.Adopt Resolution Authorizing the Executive Director of Public Works Agency to Execute Grant Agreement with the California Department of Transportation for the Walnut Street Urban Greening Project Department(s): Public Works Agency Recommended Action: Adopt a resolution authorizing the Executive Director of Public Works Agency to execute a grant agreement with the California Department of Transportation for the Walnut Street Urban Greening Project. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE WALNUT STREET URBAN GREENING PROJECT 28.Adopt a Resolution Authorizing the Executive Director of the Public Works Agency to Execute Grant Agreements with the California Department of Transportation for the Santa Ana Bus Stop Facility Improvements Project Department(s): Public Works Agency Recommended Action: Adopt a Resolution Authorizing the Executive Director of the Public Works Agency to Execute Grant Agreements with the California Department of Transportation for the Santa Ana Bus Stop Facility Improvements Project RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE SANTA ANA BUS STOP FACILITY IMPROVEMENTS PROJECT 29.Adopt a Resolution Authorizing Ceremonial Street Naming of Lydia Romero­Cruz Way (General Fund) Department(s): Public Works Agency Recommended Action: 1. Adopt a resolution authorizing the ceremonial street naming of Lydia Romero­Cruz Way along Lincoln Avenue from Washington Avenue to Stafford Street. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF LYDIA ROMERO­CRUZ WAY ALONG LINCOLN AVENUE FROM WASHINGTON AVENUE TO STAFFORD STREET 2. Direct Staff to install two ceremonial signs at the intersections of Lincoln Avenue at Washington Avenue and at Lincoln Avenue at Stafford Street. 30.Resolution Authorizing Ceremonial Street Naming of Josephine “Chepa” Andrade Way (General Fund) Department(s): Public Works Agency Recommended Action: 1. Adopt a resolution authorizing the ceremonial street naming of Josephine “Chepa” Andrade Way, along Logan Street from Washington Avenue to Stafford Street. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF JOSEPHINE “CHEPA” ANDRADE WAY ALONG LOGAN STREET FROM WASHINGTON AVENUE TO STAFFORD STREET 2. Direct staff to install two ceremonial signs at the intersections of Logan Street at Washington Avenue and Logan Street at Stafford Street. **END OF CONSENT CALENDAR** Business Calendar 31.Approve an Agreement with City Net to Provide Street Outreach and Engagement Services addressing Quality­of­Life concerns, in an Amount not to Exceed, $3,841,845.51 beginning January 1, 2024 through December 31, 2024 (Non­General Fund) (Continued from the City Council Meeting of December 5, 2023, Item No. 08) Department(s): Community Development Agency Recommended Action: 1. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc., DBA City Net in an amount not to exceed $3,841,845.51 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds and addresses quality­of­life services from January 1, 2024 through December 31, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). OR 2. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc., DBA City Net in an amount not to exceed $3,571,134.90 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds and addresses quality­of­life services from January 1, 2024 through December 31, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX) 3. Authorize the City Manager to execute agreements required by state or federal agencies for the use of Homeless Housing, Assistance and Prevention (HHAP) funding, or for any additional funding that may become available. **END OF BUSINESS CALENDAR** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Selection of Mayor Pro Tem for 2024 2. Housing Successor Annual Report for FY 2022­2023 3. Zoning Code Cleanups and Ordinance Updates POSTING STATEMENT: On December 12, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 5 12/19/2023   City Council Meeting PacketDecember 19, 2023CLOSED SESSION MEETING – 4:30 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Tom HatchInterim City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) general agenda item, iii) public hearingitem, iv) special agenda item, or v) for Housing Authority item. You may request tospeak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:30 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 4:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:30 p.m. Speakers who are not in the speaker queue with their hand raised by 4:30 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 4:00 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaInterim City Manager Tom HatchCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Ramon Figueroa, Acting Human Resources Executive DirectorEmployee Organization:Santa Ana Police Officers Association (POA)2.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Government Code Section 54956.9(d)(2):One (1) matter – Compliance with AB 2011 & SB63.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957(b)(1) Title: Interim City Manager RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Mayor  Pro Tem Jessie Lopez Mayor Valerie Amezcua Interim City Manager Tom Hatch City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Pastor Rita Gutierrez, Rock of Salvation Christian Center ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Certificate of Recognition Presented by Mayor Amezcua to Alejandra Rodriguez for Outstanding Contributions to the Community (Good Neighbor Award) 2.Certificates of Recognition Presented by Councilmember Bacerra to the Mater Dei High School Girls Volleyball, Girls Tennis, and Football Teams for Winning 2023 State Championships STAFF PRESENTATIONS 3.Parks, Recreation, and Community Services Presentation CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 4 through 30 and waive reading of all resolutions and  ordinances.  4.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 5.Minutes from the Regular Meetings of June 6, 2023 and June 20, 2023 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 6.Public Intoxication and Substance Abuse Enforcement Informational Report Department(s): Police Department Recommended Action: Receive and file. 7.Provide City Council Update on Joint School Collaboration City Council Subcommittee Department(s): Parks, Recreation, and Community Services Recommended Action: Receive and file. 8.Approve Destruction of Obsolete City Records Department(s): Parks, Recreation, and Community Services Recommended Action: Approve the request for the destruction of obsolete records from the Parks, Recreation, and Community Services Agency in accordance with the retention schedule outlined in City Council Resolution 2013­014. 9.Fiscal Year 2022­23 General Fund Results Department(s): Finance and Management Services Recommended Action: 1. Receive and file this informational report. 2. Approve proposed General Fund appropriation adjustment of $350,000 for non­ departmental litigation. (Requires five affirmative votes) 10.Budget Calendar and Community Engagement Plan for Fiscal Year 2024­2025 Department(s): Finance and Management Services Recommended Action: Approve the Budget Calendar and Community Engagement Plan for Fiscal Year 2024­25. 11.Annual Development Impact Fee Report for Fiscal Year 2022­2023 Department(s): Public Works Agency Recommended Action: Receive and file. 12.Approve General Fund Appropriation Adjustment to Cure Negative Fund Balance in the Public Works Engineering Fund (General Fund) Department(s): Public Works Agency Recommended Action: Approve a General Fund appropriation adjustment to transfer $2.9 million to the Public Works Engineering Fund 086 to cure the negative fund balance and prepare for fund closure during FY 2023­24. (Requires five affirmative votes) 13.Approve a Capital Improvement Project Amendment for Bikeway and Safe Routes to School Projects (Project Nos. 24­6000, 24­6001, 24­6002, 24­6003, 24­6004) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $50,000 of funding to the Mendez Intermediate, Advance Learning Academy, Santiago Elementary, and Sierra Intermediate Safe Routes to School (Project No. 24­6000). 2. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $50,000 of funding to the MacArthur Intermediate and Taft Elementary Safe Routes to School (Project No. 24­6001). 3. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $50,000 of funding to the Madison Elementary, Roosevelt­Walker Academy, and Century High SRTS Safe Routes to School (Project No. 24­6002). 4. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $120,000 of funding to the Santa Ana High School and Heninger Elementary School SRTS (Project No. 24­6003). 5. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $100,000 of funding to the Jackson Elementary and Diamond Elementary Safe Routes to School (Project No. 24­6004).  14.Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for Three Chevrolet Silverado 2500HD Trucks, in an Amount Not to Exceed $348,830 (Specification No. 23­174) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing $348,830 in prior year fund balance in the Equipment Replacement Fund, Prior Year Carry Forward revenue account and appropriate the same amount into the Equipment Replacement Fund, Machinery and Equipment expenditure account for this item. (Requires five affirmative votes) 2. Authorize a one­time purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for three 2024 Chevrolet Silverado 2500HD service body trucks in the amount of $318,830, plus a contingency amount of $30,000, for a total amount not to exceed $348,830, subject to non­substantive changes approved by the City Manager and City Attorney. 15.Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for Two Chevrolet Silverado 1500 Trucks, in an Amount Not to Exceed $101,641 (Specification No. 23­178) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for two 2024 Chevrolet Silverado 1500 Standard Cab trucks in the amount of $96,641, plus a contingency amount of $5,000, for a total amount not to exceed $101,641, subject to non­substantive changes approved by the City Manager and City Attorney.  16.Award a Purchase Order to Penske Chevrolet of Cerritos in an Amount Not to Exceed $227,492 (Specification No. 23­167A) (Non­General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of purchase order to Penske Chevrolet of Cerritos for four 2024 Chevrolet Express 2500 12­ Passenger Vans in the amount of $207,492, plus a contingency amount of $20,000, for a total amount not to exceed $227,492, subject to non­substantive changes approved by the City Manager and City Attorney. 17.Award a Purchase Order to National Auto Fleet Group for One Ford Transit Passenger Wagon Van in an Amount Not to Exceed $123,658 (Specification No. 23­ 177) (General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of a Purchase Order to National Auto Fleet Group for one 2024 Ford Transit Passenger Wagon Van in the amount of $103,658 plus a contingency amount of $20,000, for a total amount not to exceed $123,658, subject to non­substantive changes approved by the City Manager and City Attorney. 18.Approve Appropriation Adjustment to Recognize Grant Revenue, Approve an Agreement with the State of California Office of Traffic Safety to Secure a Bicycle Safety Grant in an Amount Not to Exceed $199,900, and Approve an Agreement with Charitable Ventures of Orange County to Provide Bicycle Safety Education in an Amount Not to Exceed $199,900 (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment to recognize Office of Traffic Safety Pedestrian and Bicycle Safety grant funds in the amount of $199,900 in the OTS­PWA Traffic Safety Grants, Federal Grants­Indirect revenue account and appropriate the same amount to the OTS­Bicycle Safety PWA, Contract Services­ Professional expenditure account. (Requires five affirmative votes) 2. Authorize the City Manager to execute a one­year grant agreement with the State of California Office of Traffic Safety for Pedestrian and Bicycle Safety Program funds in an amount not to exceed $199,900, for a one­year period beginning October 1, 2023, and ending September 30, 2024, (timeframe consistent with the grant cycle), subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 3. Authorize the City Manager to execute an agreement with Charitable Ventures of Orange County, Inc., to provide bicycle safety education services for a one­year period beginning December 19, 2023, and ending October 31, 2024, in an amount not to exceed $199,900, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 19.Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $676,386 for the ARPA Neighborhood Streetlights – Phase I project with an Estimated Project Delivery Cost of $845,483 (Project No. 22­1387) (Non­General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Program to include $845,483 of funding in the American Rescue Plan Act funds for ARPA Neighborhood Streetlights – Phase I. 2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $676,386, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the ARPA Neighborhood Streetlights – Phase I, for a term beginning December 19, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $845,483, which includes $676,386 for the construction contract; $101,458 for contract administration, inspection, and testing; and a $67,639 project contingency for unanticipated or unforeseen work. 4. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review.  Categorical Exemption Environmental Review No. ER­2023­120 was filed for the project 22­1387. 20.Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $2,288,087 for the Pedestrian and Mobility Improvements Phase II with an Estimated Project Delivery Cost of $2,860,109 (Project No. 22­1406) (Non­General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: 1. Authorize budget reallocation of $161,817 in unspent American Rescue Plan Act  account from the Pedestrian and Mobility Improvement Phase I (No. 22­1405) Project, $143,475 in unspent American Rescue Plan Act account from the Pedestrian and Mobility Improvement Phase III (No. 22­1407) Project, and $154,517 in unspent American Rescue Plan Act account from the Neighborhood Streetlights Phase I (No. 22­1387) Project to construction funds for the Pedestrian and Mobility Improvement Phase II Project (No. 22­1406) to complete the project funding requirement. 2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $2,288,087, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Pedestrian and Mobility Improvements Phase II for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract, subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,860,109, which includes $2,288,087 for the construction contract, $343,213 for contract administration, inspection, and testing, and a $288,809 project contingency for unanticipated or unforeseen work. 4. Approve an amendment to the FY 2023­24 Capital Improvement Program to include $2,400,300 in construction funding from the American Rescue Plan Act grant funds and $459,809 in construction funding from the American Rescue Plan Act approved in FY 2022­23 proposed budget for the Pedestrian and Mobility Improvements­Phase II.  5. Determine, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review.  Categorical Exemption Environmental Review No. ER­2023­5 was filed for the project 22­1406. 21.Approve Agreement with Thomson Reuters for Legal Research Subscription Services (General Fund) Department(s): City Attorney’s Office Recommended Action: Authorize the City Manager to execute an agreement with Thomson Reuters for legal research subscription services in the amount of $102,889.92 for a three­year term beginning January 1, 2024 through December 31, 2026, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 22.Approve the Agreement with ParkMobile, LLC to Provide a Mobile App Payment Option for Parking Meters in the Amount of $500,000 Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute an agreement with ParkMobile, LLC for parking meter mobile app services for a three­year term beginning December 15, 2023 to December 14, 2026, with an option to extend for a two­year term, in an amount not to exceed $500,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­ XXX). 23.Approve an Agreement with Forensic Nurse Specialists, Inc. for Sexual Assault Victim Exams and Evidence Collection Services (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute a five­year agreement with Forensic Nurse Specialists, Inc. for the period of December 19, 2023 through August 31, 2028, to provide sexual assault victim examinations and evidence collection services for the Santa Ana Police Department in an amount not to exceed $350,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 24.Agreements with Enterprise Fleet Management for Leased Vehicles Department(s): Police Department Recommended Action: Authorize the City Manager to execute the following agreements with Enterprise FM Trust and Enterprise Fleet Management, Inc. for leased vehicles for the period of January 1, 2024 through April 18, 2026 for a total annual amount not to exceed $612,936, with a one­year extension option, subject to non­substantive changes approved by the City Manager and City Attorney: 1. Master Walkaway Lease Agreement (Agreement No. 2023­XXX) 2. Master Equity Lease Agreement (Agreement No. 2023­XXX) 3. Maintenance Management and Fleet Rental Agreement (Agreement No. 2023­ XXX) 4. Supplemental Agreement between City and Enterprise (Agreement No. 2023­ XXX) 25.Adopt a Reimbursement Resolution Approving an Updated Construction Installment Sale Agreement with the California State Water Resources Control Board for Financing of the Well 32 Nitrate Treatment Project (Non­General Fund) Department(s): Public Works Agency Recommended Action: Adopt a Reimbursement Resolution with the California State Water Resources Control Board for financing of the Well 32 Nitrate Treatment Project, in an amount up to $13,761,712. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE REIMBURSEMENT OF FUNDING FOR THE WELL 32 NITRATE TREATMENT AND REHABILITATION PROJECT FROM THE STATE WATER RESOURCES CONTROL BOARD 26.Resolution to Adopt and Approve for Submission of the Fiscal Year 2022­23 Measure M2 Year­End Expenditure Report Department(s): Public Works Agency Recommended Action: Adopt a resolution approving the Measure M2 Annual Expenditure Report for Fiscal Year 2022­23, and authorize submission of the report to the Orange County Transportation Authority, as required by Measure M2 Funding Eligibility Guidelines. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE MEASURE M2 EXPENDITURE REPORT FOR THE CITY OF SANTA ANA 27.Adopt Resolution Authorizing the Executive Director of Public Works Agency to Execute Grant Agreement with the California Department of Transportation for the Walnut Street Urban Greening Project Department(s): Public Works Agency Recommended Action: Adopt a resolution authorizing the Executive Director of Public Works Agency to execute a grant agreement with the California Department of Transportation for the Walnut Street Urban Greening Project. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE WALNUT STREET URBAN GREENING PROJECT 28.Adopt a Resolution Authorizing the Executive Director of the Public Works Agency to Execute Grant Agreements with the California Department of Transportation for the Santa Ana Bus Stop Facility Improvements Project Department(s): Public Works Agency Recommended Action: Adopt a Resolution Authorizing the Executive Director of the Public Works Agency to Execute Grant Agreements with the California Department of Transportation for the Santa Ana Bus Stop Facility Improvements Project RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE SANTA ANA BUS STOP FACILITY IMPROVEMENTS PROJECT 29.Adopt a Resolution Authorizing Ceremonial Street Naming of Lydia Romero­Cruz Way (General Fund) Department(s): Public Works Agency Recommended Action: 1. Adopt a resolution authorizing the ceremonial street naming of Lydia Romero­Cruz Way along Lincoln Avenue from Washington Avenue to Stafford Street. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF LYDIA ROMERO­CRUZ WAY ALONG LINCOLN AVENUE FROM WASHINGTON AVENUE TO STAFFORD STREET 2. Direct Staff to install two ceremonial signs at the intersections of Lincoln Avenue at Washington Avenue and at Lincoln Avenue at Stafford Street. 30.Resolution Authorizing Ceremonial Street Naming of Josephine “Chepa” Andrade Way (General Fund) Department(s): Public Works Agency Recommended Action: 1. Adopt a resolution authorizing the ceremonial street naming of Josephine “Chepa” Andrade Way, along Logan Street from Washington Avenue to Stafford Street. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF JOSEPHINE “CHEPA” ANDRADE WAY ALONG LOGAN STREET FROM WASHINGTON AVENUE TO STAFFORD STREET 2. Direct staff to install two ceremonial signs at the intersections of Logan Street at Washington Avenue and Logan Street at Stafford Street. **END OF CONSENT CALENDAR** Business Calendar 31.Approve an Agreement with City Net to Provide Street Outreach and Engagement Services addressing Quality­of­Life concerns, in an Amount not to Exceed, $3,841,845.51 beginning January 1, 2024 through December 31, 2024 (Non­General Fund) (Continued from the City Council Meeting of December 5, 2023, Item No. 08) Department(s): Community Development Agency Recommended Action: 1. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc., DBA City Net in an amount not to exceed $3,841,845.51 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds and addresses quality­of­life services from January 1, 2024 through December 31, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). OR 2. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc., DBA City Net in an amount not to exceed $3,571,134.90 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds and addresses quality­of­life services from January 1, 2024 through December 31, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX) 3. Authorize the City Manager to execute agreements required by state or federal agencies for the use of Homeless Housing, Assistance and Prevention (HHAP) funding, or for any additional funding that may become available. **END OF BUSINESS CALENDAR** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Selection of Mayor Pro Tem for 2024 2. Housing Successor Annual Report for FY 2022­2023 3. Zoning Code Cleanups and Ordinance Updates POSTING STATEMENT: On December 12, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 6 12/19/2023   City Council Meeting PacketDecember 19, 2023CLOSED SESSION MEETING – 4:30 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Tom HatchInterim City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) general agenda item, iii) public hearingitem, iv) special agenda item, or v) for Housing Authority item. You may request tospeak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:30 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 4:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:30 p.m. Speakers who are not in the speaker queue with their hand raised by 4:30 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 4:00 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaInterim City Manager Tom HatchCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Ramon Figueroa, Acting Human Resources Executive DirectorEmployee Organization:Santa Ana Police Officers Association (POA)2.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Government Code Section 54956.9(d)(2):One (1) matter – Compliance with AB 2011 & SB63.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government CodeSection 54957(b)(1)Title: Interim City ManagerRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaInterim City Manager Tom HatchCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Pastor Rita Gutierrez, Rock ofSalvation Christian CenterADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificate of Recognition Presented by Mayor Amezcua to Alejandra Rodriguez forOutstanding Contributions to the Community (Good Neighbor Award)2.Certificates of Recognition Presented by Councilmember Bacerra to the Mater DeiHigh School Girls Volleyball, Girls Tennis, and Football Teams for Winning 2023 StateChampionshipsSTAFF PRESENTATIONS3.Parks, Recreation, and Community Services PresentationCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession. PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 4 through 30 and waive reading of all resolutions and  ordinances.  4.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 5.Minutes from the Regular Meetings of June 6, 2023 and June 20, 2023 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 6.Public Intoxication and Substance Abuse Enforcement Informational Report Department(s): Police Department Recommended Action: Receive and file. 7.Provide City Council Update on Joint School Collaboration City Council Subcommittee Department(s): Parks, Recreation, and Community Services Recommended Action: Receive and file. 8.Approve Destruction of Obsolete City Records Department(s): Parks, Recreation, and Community Services Recommended Action: Approve the request for the destruction of obsolete records from the Parks, Recreation, and Community Services Agency in accordance with the retention schedule outlined in City Council Resolution 2013­014. 9.Fiscal Year 2022­23 General Fund Results Department(s): Finance and Management Services Recommended Action: 1. Receive and file this informational report. 2. Approve proposed General Fund appropriation adjustment of $350,000 for non­ departmental litigation. (Requires five affirmative votes) 10.Budget Calendar and Community Engagement Plan for Fiscal Year 2024­2025 Department(s): Finance and Management Services Recommended Action: Approve the Budget Calendar and Community Engagement Plan for Fiscal Year 2024­25. 11.Annual Development Impact Fee Report for Fiscal Year 2022­2023 Department(s): Public Works Agency Recommended Action: Receive and file. 12.Approve General Fund Appropriation Adjustment to Cure Negative Fund Balance in the Public Works Engineering Fund (General Fund) Department(s): Public Works Agency Recommended Action: Approve a General Fund appropriation adjustment to transfer $2.9 million to the Public Works Engineering Fund 086 to cure the negative fund balance and prepare for fund closure during FY 2023­24. (Requires five affirmative votes) 13.Approve a Capital Improvement Project Amendment for Bikeway and Safe Routes to School Projects (Project Nos. 24­6000, 24­6001, 24­6002, 24­6003, 24­6004) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $50,000 of funding to the Mendez Intermediate, Advance Learning Academy, Santiago Elementary, and Sierra Intermediate Safe Routes to School (Project No. 24­6000). 2. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $50,000 of funding to the MacArthur Intermediate and Taft Elementary Safe Routes to School (Project No. 24­6001). 3. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $50,000 of funding to the Madison Elementary, Roosevelt­Walker Academy, and Century High SRTS Safe Routes to School (Project No. 24­6002). 4. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $120,000 of funding to the Santa Ana High School and Heninger Elementary School SRTS (Project No. 24­6003). 5. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $100,000 of funding to the Jackson Elementary and Diamond Elementary Safe Routes to School (Project No. 24­6004).  14.Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for Three Chevrolet Silverado 2500HD Trucks, in an Amount Not to Exceed $348,830 (Specification No. 23­174) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing $348,830 in prior year fund balance in the Equipment Replacement Fund, Prior Year Carry Forward revenue account and appropriate the same amount into the Equipment Replacement Fund, Machinery and Equipment expenditure account for this item. (Requires five affirmative votes) 2. Authorize a one­time purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for three 2024 Chevrolet Silverado 2500HD service body trucks in the amount of $318,830, plus a contingency amount of $30,000, for a total amount not to exceed $348,830, subject to non­substantive changes approved by the City Manager and City Attorney. 15.Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for Two Chevrolet Silverado 1500 Trucks, in an Amount Not to Exceed $101,641 (Specification No. 23­178) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for two 2024 Chevrolet Silverado 1500 Standard Cab trucks in the amount of $96,641, plus a contingency amount of $5,000, for a total amount not to exceed $101,641, subject to non­substantive changes approved by the City Manager and City Attorney.  16.Award a Purchase Order to Penske Chevrolet of Cerritos in an Amount Not to Exceed $227,492 (Specification No. 23­167A) (Non­General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of purchase order to Penske Chevrolet of Cerritos for four 2024 Chevrolet Express 2500 12­ Passenger Vans in the amount of $207,492, plus a contingency amount of $20,000, for a total amount not to exceed $227,492, subject to non­substantive changes approved by the City Manager and City Attorney. 17.Award a Purchase Order to National Auto Fleet Group for One Ford Transit Passenger Wagon Van in an Amount Not to Exceed $123,658 (Specification No. 23­ 177) (General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of a Purchase Order to National Auto Fleet Group for one 2024 Ford Transit Passenger Wagon Van in the amount of $103,658 plus a contingency amount of $20,000, for a total amount not to exceed $123,658, subject to non­substantive changes approved by the City Manager and City Attorney. 18.Approve Appropriation Adjustment to Recognize Grant Revenue, Approve an Agreement with the State of California Office of Traffic Safety to Secure a Bicycle Safety Grant in an Amount Not to Exceed $199,900, and Approve an Agreement with Charitable Ventures of Orange County to Provide Bicycle Safety Education in an Amount Not to Exceed $199,900 (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment to recognize Office of Traffic Safety Pedestrian and Bicycle Safety grant funds in the amount of $199,900 in the OTS­PWA Traffic Safety Grants, Federal Grants­Indirect revenue account and appropriate the same amount to the OTS­Bicycle Safety PWA, Contract Services­ Professional expenditure account. (Requires five affirmative votes) 2. Authorize the City Manager to execute a one­year grant agreement with the State of California Office of Traffic Safety for Pedestrian and Bicycle Safety Program funds in an amount not to exceed $199,900, for a one­year period beginning October 1, 2023, and ending September 30, 2024, (timeframe consistent with the grant cycle), subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 3. Authorize the City Manager to execute an agreement with Charitable Ventures of Orange County, Inc., to provide bicycle safety education services for a one­year period beginning December 19, 2023, and ending October 31, 2024, in an amount not to exceed $199,900, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 19.Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $676,386 for the ARPA Neighborhood Streetlights – Phase I project with an Estimated Project Delivery Cost of $845,483 (Project No. 22­1387) (Non­General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Program to include $845,483 of funding in the American Rescue Plan Act funds for ARPA Neighborhood Streetlights – Phase I. 2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $676,386, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the ARPA Neighborhood Streetlights – Phase I, for a term beginning December 19, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $845,483, which includes $676,386 for the construction contract; $101,458 for contract administration, inspection, and testing; and a $67,639 project contingency for unanticipated or unforeseen work. 4. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review.  Categorical Exemption Environmental Review No. ER­2023­120 was filed for the project 22­1387. 20.Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $2,288,087 for the Pedestrian and Mobility Improvements Phase II with an Estimated Project Delivery Cost of $2,860,109 (Project No. 22­1406) (Non­General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: 1. Authorize budget reallocation of $161,817 in unspent American Rescue Plan Act  account from the Pedestrian and Mobility Improvement Phase I (No. 22­1405) Project, $143,475 in unspent American Rescue Plan Act account from the Pedestrian and Mobility Improvement Phase III (No. 22­1407) Project, and $154,517 in unspent American Rescue Plan Act account from the Neighborhood Streetlights Phase I (No. 22­1387) Project to construction funds for the Pedestrian and Mobility Improvement Phase II Project (No. 22­1406) to complete the project funding requirement. 2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $2,288,087, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Pedestrian and Mobility Improvements Phase II for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract, subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,860,109, which includes $2,288,087 for the construction contract, $343,213 for contract administration, inspection, and testing, and a $288,809 project contingency for unanticipated or unforeseen work. 4. Approve an amendment to the FY 2023­24 Capital Improvement Program to include $2,400,300 in construction funding from the American Rescue Plan Act grant funds and $459,809 in construction funding from the American Rescue Plan Act approved in FY 2022­23 proposed budget for the Pedestrian and Mobility Improvements­Phase II.  5. Determine, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review.  Categorical Exemption Environmental Review No. ER­2023­5 was filed for the project 22­1406. 21.Approve Agreement with Thomson Reuters for Legal Research Subscription Services (General Fund) Department(s): City Attorney’s Office Recommended Action: Authorize the City Manager to execute an agreement with Thomson Reuters for legal research subscription services in the amount of $102,889.92 for a three­year term beginning January 1, 2024 through December 31, 2026, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 22.Approve the Agreement with ParkMobile, LLC to Provide a Mobile App Payment Option for Parking Meters in the Amount of $500,000 Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute an agreement with ParkMobile, LLC for parking meter mobile app services for a three­year term beginning December 15, 2023 to December 14, 2026, with an option to extend for a two­year term, in an amount not to exceed $500,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­ XXX). 23.Approve an Agreement with Forensic Nurse Specialists, Inc. for Sexual Assault Victim Exams and Evidence Collection Services (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute a five­year agreement with Forensic Nurse Specialists, Inc. for the period of December 19, 2023 through August 31, 2028, to provide sexual assault victim examinations and evidence collection services for the Santa Ana Police Department in an amount not to exceed $350,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 24.Agreements with Enterprise Fleet Management for Leased Vehicles Department(s): Police Department Recommended Action: Authorize the City Manager to execute the following agreements with Enterprise FM Trust and Enterprise Fleet Management, Inc. for leased vehicles for the period of January 1, 2024 through April 18, 2026 for a total annual amount not to exceed $612,936, with a one­year extension option, subject to non­substantive changes approved by the City Manager and City Attorney: 1. Master Walkaway Lease Agreement (Agreement No. 2023­XXX) 2. Master Equity Lease Agreement (Agreement No. 2023­XXX) 3. Maintenance Management and Fleet Rental Agreement (Agreement No. 2023­ XXX) 4. Supplemental Agreement between City and Enterprise (Agreement No. 2023­ XXX) 25.Adopt a Reimbursement Resolution Approving an Updated Construction Installment Sale Agreement with the California State Water Resources Control Board for Financing of the Well 32 Nitrate Treatment Project (Non­General Fund) Department(s): Public Works Agency Recommended Action: Adopt a Reimbursement Resolution with the California State Water Resources Control Board for financing of the Well 32 Nitrate Treatment Project, in an amount up to $13,761,712. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE REIMBURSEMENT OF FUNDING FOR THE WELL 32 NITRATE TREATMENT AND REHABILITATION PROJECT FROM THE STATE WATER RESOURCES CONTROL BOARD 26.Resolution to Adopt and Approve for Submission of the Fiscal Year 2022­23 Measure M2 Year­End Expenditure Report Department(s): Public Works Agency Recommended Action: Adopt a resolution approving the Measure M2 Annual Expenditure Report for Fiscal Year 2022­23, and authorize submission of the report to the Orange County Transportation Authority, as required by Measure M2 Funding Eligibility Guidelines. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE MEASURE M2 EXPENDITURE REPORT FOR THE CITY OF SANTA ANA 27.Adopt Resolution Authorizing the Executive Director of Public Works Agency to Execute Grant Agreement with the California Department of Transportation for the Walnut Street Urban Greening Project Department(s): Public Works Agency Recommended Action: Adopt a resolution authorizing the Executive Director of Public Works Agency to execute a grant agreement with the California Department of Transportation for the Walnut Street Urban Greening Project. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE WALNUT STREET URBAN GREENING PROJECT 28.Adopt a Resolution Authorizing the Executive Director of the Public Works Agency to Execute Grant Agreements with the California Department of Transportation for the Santa Ana Bus Stop Facility Improvements Project Department(s): Public Works Agency Recommended Action: Adopt a Resolution Authorizing the Executive Director of the Public Works Agency to Execute Grant Agreements with the California Department of Transportation for the Santa Ana Bus Stop Facility Improvements Project RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE SANTA ANA BUS STOP FACILITY IMPROVEMENTS PROJECT 29.Adopt a Resolution Authorizing Ceremonial Street Naming of Lydia Romero­Cruz Way (General Fund) Department(s): Public Works Agency Recommended Action: 1. Adopt a resolution authorizing the ceremonial street naming of Lydia Romero­Cruz Way along Lincoln Avenue from Washington Avenue to Stafford Street. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF LYDIA ROMERO­CRUZ WAY ALONG LINCOLN AVENUE FROM WASHINGTON AVENUE TO STAFFORD STREET 2. Direct Staff to install two ceremonial signs at the intersections of Lincoln Avenue at Washington Avenue and at Lincoln Avenue at Stafford Street. 30.Resolution Authorizing Ceremonial Street Naming of Josephine “Chepa” Andrade Way (General Fund) Department(s): Public Works Agency Recommended Action: 1. Adopt a resolution authorizing the ceremonial street naming of Josephine “Chepa” Andrade Way, along Logan Street from Washington Avenue to Stafford Street. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF JOSEPHINE “CHEPA” ANDRADE WAY ALONG LOGAN STREET FROM WASHINGTON AVENUE TO STAFFORD STREET 2. Direct staff to install two ceremonial signs at the intersections of Logan Street at Washington Avenue and Logan Street at Stafford Street. **END OF CONSENT CALENDAR** Business Calendar 31.Approve an Agreement with City Net to Provide Street Outreach and Engagement Services addressing Quality­of­Life concerns, in an Amount not to Exceed, $3,841,845.51 beginning January 1, 2024 through December 31, 2024 (Non­General Fund) (Continued from the City Council Meeting of December 5, 2023, Item No. 08) Department(s): Community Development Agency Recommended Action: 1. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc., DBA City Net in an amount not to exceed $3,841,845.51 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds and addresses quality­of­life services from January 1, 2024 through December 31, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). OR 2. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc., DBA City Net in an amount not to exceed $3,571,134.90 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds and addresses quality­of­life services from January 1, 2024 through December 31, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX) 3. Authorize the City Manager to execute agreements required by state or federal agencies for the use of Homeless Housing, Assistance and Prevention (HHAP) funding, or for any additional funding that may become available. **END OF BUSINESS CALENDAR** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Selection of Mayor Pro Tem for 2024 2. Housing Successor Annual Report for FY 2022­2023 3. Zoning Code Cleanups and Ordinance Updates POSTING STATEMENT: On December 12, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 7 12/19/2023   City Council Meeting PacketDecember 19, 2023CLOSED SESSION MEETING – 4:30 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Tom HatchInterim City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) general agenda item, iii) public hearingitem, iv) special agenda item, or v) for Housing Authority item. You may request tospeak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:30 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 4:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:30 p.m. Speakers who are not in the speaker queue with their hand raised by 4:30 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 4:00 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaInterim City Manager Tom HatchCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Ramon Figueroa, Acting Human Resources Executive DirectorEmployee Organization:Santa Ana Police Officers Association (POA)2.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Government Code Section 54956.9(d)(2):One (1) matter – Compliance with AB 2011 & SB63.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government CodeSection 54957(b)(1)Title: Interim City ManagerRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaInterim City Manager Tom HatchCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Pastor Rita Gutierrez, Rock ofSalvation Christian CenterADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificate of Recognition Presented by Mayor Amezcua to Alejandra Rodriguez forOutstanding Contributions to the Community (Good Neighbor Award)2.Certificates of Recognition Presented by Councilmember Bacerra to the Mater DeiHigh School Girls Volleyball, Girls Tennis, and Football Teams for Winning 2023 StateChampionshipsSTAFF PRESENTATIONS3.Parks, Recreation, and Community Services PresentationCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 4 through 30 and waive reading of all resolutions and ordinances. 4.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.5.Minutes from the Regular Meetings of June 6, 2023 and June 20, 2023Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.6.Public Intoxication and Substance Abuse Enforcement Informational ReportDepartment(s): Police DepartmentRecommended Action: Receive and file.7.Provide City Council Update on Joint School Collaboration City Council SubcommitteeDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: Receive and file.8.Approve Destruction of Obsolete City RecordsDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: Approve the request for the destruction of obsolete recordsfrom the Parks, Recreation, and Community Services Agency in accordance with theretention schedule outlined in City Council Resolution 2013­014.9.Fiscal Year 2022­23 General Fund ResultsDepartment(s): Finance and Management ServicesRecommended Action:1. Receive and file this informational report.2. Approve proposed General Fund appropriation adjustment of $350,000 for non­ departmental litigation. (Requires five affirmative votes) 10.Budget Calendar and Community Engagement Plan for Fiscal Year 2024­2025 Department(s): Finance and Management Services Recommended Action: Approve the Budget Calendar and Community Engagement Plan for Fiscal Year 2024­25. 11.Annual Development Impact Fee Report for Fiscal Year 2022­2023 Department(s): Public Works Agency Recommended Action: Receive and file. 12.Approve General Fund Appropriation Adjustment to Cure Negative Fund Balance in the Public Works Engineering Fund (General Fund) Department(s): Public Works Agency Recommended Action: Approve a General Fund appropriation adjustment to transfer $2.9 million to the Public Works Engineering Fund 086 to cure the negative fund balance and prepare for fund closure during FY 2023­24. (Requires five affirmative votes) 13.Approve a Capital Improvement Project Amendment for Bikeway and Safe Routes to School Projects (Project Nos. 24­6000, 24­6001, 24­6002, 24­6003, 24­6004) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $50,000 of funding to the Mendez Intermediate, Advance Learning Academy, Santiago Elementary, and Sierra Intermediate Safe Routes to School (Project No. 24­6000). 2. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $50,000 of funding to the MacArthur Intermediate and Taft Elementary Safe Routes to School (Project No. 24­6001). 3. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $50,000 of funding to the Madison Elementary, Roosevelt­Walker Academy, and Century High SRTS Safe Routes to School (Project No. 24­6002). 4. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $120,000 of funding to the Santa Ana High School and Heninger Elementary School SRTS (Project No. 24­6003). 5. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project to include $100,000 of funding to the Jackson Elementary and Diamond Elementary Safe Routes to School (Project No. 24­6004).  14.Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for Three Chevrolet Silverado 2500HD Trucks, in an Amount Not to Exceed $348,830 (Specification No. 23­174) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing $348,830 in prior year fund balance in the Equipment Replacement Fund, Prior Year Carry Forward revenue account and appropriate the same amount into the Equipment Replacement Fund, Machinery and Equipment expenditure account for this item. (Requires five affirmative votes) 2. Authorize a one­time purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for three 2024 Chevrolet Silverado 2500HD service body trucks in the amount of $318,830, plus a contingency amount of $30,000, for a total amount not to exceed $348,830, subject to non­substantive changes approved by the City Manager and City Attorney. 15.Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for Two Chevrolet Silverado 1500 Trucks, in an Amount Not to Exceed $101,641 (Specification No. 23­178) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for two 2024 Chevrolet Silverado 1500 Standard Cab trucks in the amount of $96,641, plus a contingency amount of $5,000, for a total amount not to exceed $101,641, subject to non­substantive changes approved by the City Manager and City Attorney.  16.Award a Purchase Order to Penske Chevrolet of Cerritos in an Amount Not to Exceed $227,492 (Specification No. 23­167A) (Non­General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of purchase order to Penske Chevrolet of Cerritos for four 2024 Chevrolet Express 2500 12­ Passenger Vans in the amount of $207,492, plus a contingency amount of $20,000, for a total amount not to exceed $227,492, subject to non­substantive changes approved by the City Manager and City Attorney. 17.Award a Purchase Order to National Auto Fleet Group for One Ford Transit Passenger Wagon Van in an Amount Not to Exceed $123,658 (Specification No. 23­ 177) (General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of a Purchase Order to National Auto Fleet Group for one 2024 Ford Transit Passenger Wagon Van in the amount of $103,658 plus a contingency amount of $20,000, for a total amount not to exceed $123,658, subject to non­substantive changes approved by the City Manager and City Attorney. 18.Approve Appropriation Adjustment to Recognize Grant Revenue, Approve an Agreement with the State of California Office of Traffic Safety to Secure a Bicycle Safety Grant in an Amount Not to Exceed $199,900, and Approve an Agreement with Charitable Ventures of Orange County to Provide Bicycle Safety Education in an Amount Not to Exceed $199,900 (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment to recognize Office of Traffic Safety Pedestrian and Bicycle Safety grant funds in the amount of $199,900 in the OTS­PWA Traffic Safety Grants, Federal Grants­Indirect revenue account and appropriate the same amount to the OTS­Bicycle Safety PWA, Contract Services­ Professional expenditure account. (Requires five affirmative votes) 2. Authorize the City Manager to execute a one­year grant agreement with the State of California Office of Traffic Safety for Pedestrian and Bicycle Safety Program funds in an amount not to exceed $199,900, for a one­year period beginning October 1, 2023, and ending September 30, 2024, (timeframe consistent with the grant cycle), subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 3. Authorize the City Manager to execute an agreement with Charitable Ventures of Orange County, Inc., to provide bicycle safety education services for a one­year period beginning December 19, 2023, and ending October 31, 2024, in an amount not to exceed $199,900, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 19.Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $676,386 for the ARPA Neighborhood Streetlights – Phase I project with an Estimated Project Delivery Cost of $845,483 (Project No. 22­1387) (Non­General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Program to include $845,483 of funding in the American Rescue Plan Act funds for ARPA Neighborhood Streetlights – Phase I. 2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $676,386, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the ARPA Neighborhood Streetlights – Phase I, for a term beginning December 19, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $845,483, which includes $676,386 for the construction contract; $101,458 for contract administration, inspection, and testing; and a $67,639 project contingency for unanticipated or unforeseen work. 4. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review.  Categorical Exemption Environmental Review No. ER­2023­120 was filed for the project 22­1387. 20.Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $2,288,087 for the Pedestrian and Mobility Improvements Phase II with an Estimated Project Delivery Cost of $2,860,109 (Project No. 22­1406) (Non­General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: 1. Authorize budget reallocation of $161,817 in unspent American Rescue Plan Act  account from the Pedestrian and Mobility Improvement Phase I (No. 22­1405) Project, $143,475 in unspent American Rescue Plan Act account from the Pedestrian and Mobility Improvement Phase III (No. 22­1407) Project, and $154,517 in unspent American Rescue Plan Act account from the Neighborhood Streetlights Phase I (No. 22­1387) Project to construction funds for the Pedestrian and Mobility Improvement Phase II Project (No. 22­1406) to complete the project funding requirement. 2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $2,288,087, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Pedestrian and Mobility Improvements Phase II for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract, subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,860,109, which includes $2,288,087 for the construction contract, $343,213 for contract administration, inspection, and testing, and a $288,809 project contingency for unanticipated or unforeseen work. 4. Approve an amendment to the FY 2023­24 Capital Improvement Program to include $2,400,300 in construction funding from the American Rescue Plan Act grant funds and $459,809 in construction funding from the American Rescue Plan Act approved in FY 2022­23 proposed budget for the Pedestrian and Mobility Improvements­Phase II.  5. Determine, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review.  Categorical Exemption Environmental Review No. ER­2023­5 was filed for the project 22­1406. 21.Approve Agreement with Thomson Reuters for Legal Research Subscription Services (General Fund) Department(s): City Attorney’s Office Recommended Action: Authorize the City Manager to execute an agreement with Thomson Reuters for legal research subscription services in the amount of $102,889.92 for a three­year term beginning January 1, 2024 through December 31, 2026, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 22.Approve the Agreement with ParkMobile, LLC to Provide a Mobile App Payment Option for Parking Meters in the Amount of $500,000 Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute an agreement with ParkMobile, LLC for parking meter mobile app services for a three­year term beginning December 15, 2023 to December 14, 2026, with an option to extend for a two­year term, in an amount not to exceed $500,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­ XXX). 23.Approve an Agreement with Forensic Nurse Specialists, Inc. for Sexual Assault Victim Exams and Evidence Collection Services (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute a five­year agreement with Forensic Nurse Specialists, Inc. for the period of December 19, 2023 through August 31, 2028, to provide sexual assault victim examinations and evidence collection services for the Santa Ana Police Department in an amount not to exceed $350,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 24.Agreements with Enterprise Fleet Management for Leased Vehicles Department(s): Police Department Recommended Action: Authorize the City Manager to execute the following agreements with Enterprise FM Trust and Enterprise Fleet Management, Inc. for leased vehicles for the period of January 1, 2024 through April 18, 2026 for a total annual amount not to exceed $612,936, with a one­year extension option, subject to non­substantive changes approved by the City Manager and City Attorney: 1. Master Walkaway Lease Agreement (Agreement No. 2023­XXX) 2. Master Equity Lease Agreement (Agreement No. 2023­XXX) 3. Maintenance Management and Fleet Rental Agreement (Agreement No. 2023­ XXX) 4. Supplemental Agreement between City and Enterprise (Agreement No. 2023­ XXX) 25.Adopt a Reimbursement Resolution Approving an Updated Construction Installment Sale Agreement with the California State Water Resources Control Board for Financing of the Well 32 Nitrate Treatment Project (Non­General Fund) Department(s): Public Works Agency Recommended Action: Adopt a Reimbursement Resolution with the California State Water Resources Control Board for financing of the Well 32 Nitrate Treatment Project, in an amount up to $13,761,712. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE REIMBURSEMENT OF FUNDING FOR THE WELL 32 NITRATE TREATMENT AND REHABILITATION PROJECT FROM THE STATE WATER RESOURCES CONTROL BOARD 26.Resolution to Adopt and Approve for Submission of the Fiscal Year 2022­23 Measure M2 Year­End Expenditure Report Department(s): Public Works Agency Recommended Action: Adopt a resolution approving the Measure M2 Annual Expenditure Report for Fiscal Year 2022­23, and authorize submission of the report to the Orange County Transportation Authority, as required by Measure M2 Funding Eligibility Guidelines. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE MEASURE M2 EXPENDITURE REPORT FOR THE CITY OF SANTA ANA 27.Adopt Resolution Authorizing the Executive Director of Public Works Agency to Execute Grant Agreement with the California Department of Transportation for the Walnut Street Urban Greening Project Department(s): Public Works Agency Recommended Action: Adopt a resolution authorizing the Executive Director of Public Works Agency to execute a grant agreement with the California Department of Transportation for the Walnut Street Urban Greening Project. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE WALNUT STREET URBAN GREENING PROJECT 28.Adopt a Resolution Authorizing the Executive Director of the Public Works Agency to Execute Grant Agreements with the California Department of Transportation for the Santa Ana Bus Stop Facility Improvements Project Department(s): Public Works Agency Recommended Action: Adopt a Resolution Authorizing the Executive Director of the Public Works Agency to Execute Grant Agreements with the California Department of Transportation for the Santa Ana Bus Stop Facility Improvements Project RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE SANTA ANA BUS STOP FACILITY IMPROVEMENTS PROJECT 29.Adopt a Resolution Authorizing Ceremonial Street Naming of Lydia Romero­Cruz Way (General Fund) Department(s): Public Works Agency Recommended Action: 1. Adopt a resolution authorizing the ceremonial street naming of Lydia Romero­Cruz Way along Lincoln Avenue from Washington Avenue to Stafford Street. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF LYDIA ROMERO­CRUZ WAY ALONG LINCOLN AVENUE FROM WASHINGTON AVENUE TO STAFFORD STREET 2. Direct Staff to install two ceremonial signs at the intersections of Lincoln Avenue at Washington Avenue and at Lincoln Avenue at Stafford Street. 30.Resolution Authorizing Ceremonial Street Naming of Josephine “Chepa” Andrade Way (General Fund) Department(s): Public Works Agency Recommended Action: 1. Adopt a resolution authorizing the ceremonial street naming of Josephine “Chepa” Andrade Way, along Logan Street from Washington Avenue to Stafford Street. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF JOSEPHINE “CHEPA” ANDRADE WAY ALONG LOGAN STREET FROM WASHINGTON AVENUE TO STAFFORD STREET 2. Direct staff to install two ceremonial signs at the intersections of Logan Street at Washington Avenue and Logan Street at Stafford Street. **END OF CONSENT CALENDAR** Business Calendar 31.Approve an Agreement with City Net to Provide Street Outreach and Engagement Services addressing Quality­of­Life concerns, in an Amount not to Exceed, $3,841,845.51 beginning January 1, 2024 through December 31, 2024 (Non­General Fund) (Continued from the City Council Meeting of December 5, 2023, Item No. 08) Department(s): Community Development Agency Recommended Action: 1. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc., DBA City Net in an amount not to exceed $3,841,845.51 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds and addresses quality­of­life services from January 1, 2024 through December 31, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). OR 2. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc., DBA City Net in an amount not to exceed $3,571,134.90 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds and addresses quality­of­life services from January 1, 2024 through December 31, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX) 3. Authorize the City Manager to execute agreements required by state or federal agencies for the use of Homeless Housing, Assistance and Prevention (HHAP) funding, or for any additional funding that may become available. **END OF BUSINESS CALENDAR** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Selection of Mayor Pro Tem for 2024 2. Housing Successor Annual Report for FY 2022­2023 3. Zoning Code Cleanups and Ordinance Updates POSTING STATEMENT: On December 12, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 8 12/19/2023   City Council Meeting PacketDecember 19, 2023CLOSED SESSION MEETING – 4:30 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Tom HatchInterim City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) general agenda item, iii) public hearingitem, iv) special agenda item, or v) for Housing Authority item. You may request tospeak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:30 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 4:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:30 p.m. Speakers who are not in the speaker queue with their hand raised by 4:30 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 4:00 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaInterim City Manager Tom HatchCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Ramon Figueroa, Acting Human Resources Executive DirectorEmployee Organization:Santa Ana Police Officers Association (POA)2.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Government Code Section 54956.9(d)(2):One (1) matter – Compliance with AB 2011 & SB63.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government CodeSection 54957(b)(1)Title: Interim City ManagerRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaInterim City Manager Tom HatchCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Pastor Rita Gutierrez, Rock ofSalvation Christian CenterADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificate of Recognition Presented by Mayor Amezcua to Alejandra Rodriguez forOutstanding Contributions to the Community (Good Neighbor Award)2.Certificates of Recognition Presented by Councilmember Bacerra to the Mater DeiHigh School Girls Volleyball, Girls Tennis, and Football Teams for Winning 2023 StateChampionshipsSTAFF PRESENTATIONS3.Parks, Recreation, and Community Services PresentationCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 4 through 30 and waive reading of all resolutions and ordinances. 4.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.5.Minutes from the Regular Meetings of June 6, 2023 and June 20, 2023Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.6.Public Intoxication and Substance Abuse Enforcement Informational ReportDepartment(s): Police DepartmentRecommended Action: Receive and file.7.Provide City Council Update on Joint School Collaboration City Council SubcommitteeDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: Receive and file.8.Approve Destruction of Obsolete City RecordsDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: Approve the request for the destruction of obsolete recordsfrom the Parks, Recreation, and Community Services Agency in accordance with theretention schedule outlined in City Council Resolution 2013­014.9.Fiscal Year 2022­23 General Fund ResultsDepartment(s): Finance and Management ServicesRecommended Action:1. Receive and file this informational report.2. Approve proposed General Fund appropriation adjustment of $350,000 for non­departmental litigation. (Requires five affirmative votes)10.Budget Calendar and Community Engagement Plan for Fiscal Year 2024­2025Department(s): Finance and Management ServicesRecommended Action: Approve the Budget Calendar and Community EngagementPlan for Fiscal Year 2024­25.11.Annual Development Impact Fee Report for Fiscal Year 2022­2023Department(s): Public Works AgencyRecommended Action: Receive and file.12.Approve General Fund Appropriation Adjustment to Cure Negative Fund Balance inthe Public Works Engineering Fund (General Fund)Department(s): Public Works AgencyRecommended Action: Approve a General Fund appropriation adjustment totransfer $2.9 million to the Public Works Engineering Fund 086 to cure the negativefund balance and prepare for fund closure during FY 2023­24. (Requires fiveaffirmative votes)13.Approve a Capital Improvement Project Amendment for Bikeway and Safe Routes toSchool Projects (Project Nos. 24­6000, 24­6001, 24­6002, 24­6003, 24­6004)Department(s): Public Works AgencyRecommended Action: 1. Approve an amendment to the Fiscal Year 2023­24Capital Improvement Project to include $50,000 of funding to the MendezIntermediate, Advance Learning Academy, Santiago Elementary, and SierraIntermediate Safe Routes to School (Project No. 24­6000). 2. Approve an amendmentto the Fiscal Year 2023­24 Capital Improvement Project to include $50,000 of fundingto the MacArthur Intermediate and Taft Elementary Safe Routes to School (Project No.24­6001). 3. Approve an amendment to the Fiscal Year 2023­24 Capital ImprovementProject to include $50,000 of funding to the Madison Elementary, Roosevelt­WalkerAcademy, and Century High SRTS Safe Routes to School (Project No. 24­6002). 4.Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project toinclude $120,000 of funding to the Santa Ana High School and Heninger ElementarySchool SRTS (Project No. 24­6003). 5. Approve an amendment to the Fiscal Year2023­24 Capital Improvement Project to include $100,000 of funding to the JacksonElementary and Diamond Elementary Safe Routes to School (Project No. 24­6004). 14.Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for ThreeChevrolet Silverado 2500HD Trucks, in an Amount Not to Exceed $348,830(Specification No. 23­174) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing $348,830 in prior year fund balance in the Equipment Replacement Fund, Prior Year Carry Forward revenue account and appropriate the same amount into the Equipment Replacement Fund, Machinery and Equipment expenditure account for this item. (Requires five affirmative votes) 2. Authorize a one­time purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for three 2024 Chevrolet Silverado 2500HD service body trucks in the amount of $318,830, plus a contingency amount of $30,000, for a total amount not to exceed $348,830, subject to non­substantive changes approved by the City Manager and City Attorney. 15.Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for Two Chevrolet Silverado 1500 Trucks, in an Amount Not to Exceed $101,641 (Specification No. 23­178) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for two 2024 Chevrolet Silverado 1500 Standard Cab trucks in the amount of $96,641, plus a contingency amount of $5,000, for a total amount not to exceed $101,641, subject to non­substantive changes approved by the City Manager and City Attorney.  16.Award a Purchase Order to Penske Chevrolet of Cerritos in an Amount Not to Exceed $227,492 (Specification No. 23­167A) (Non­General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of purchase order to Penske Chevrolet of Cerritos for four 2024 Chevrolet Express 2500 12­ Passenger Vans in the amount of $207,492, plus a contingency amount of $20,000, for a total amount not to exceed $227,492, subject to non­substantive changes approved by the City Manager and City Attorney. 17.Award a Purchase Order to National Auto Fleet Group for One Ford Transit Passenger Wagon Van in an Amount Not to Exceed $123,658 (Specification No. 23­ 177) (General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of a Purchase Order to National Auto Fleet Group for one 2024 Ford Transit Passenger Wagon Van in the amount of $103,658 plus a contingency amount of $20,000, for a total amount not to exceed $123,658, subject to non­substantive changes approved by the City Manager and City Attorney. 18.Approve Appropriation Adjustment to Recognize Grant Revenue, Approve an Agreement with the State of California Office of Traffic Safety to Secure a Bicycle Safety Grant in an Amount Not to Exceed $199,900, and Approve an Agreement with Charitable Ventures of Orange County to Provide Bicycle Safety Education in an Amount Not to Exceed $199,900 (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment to recognize Office of Traffic Safety Pedestrian and Bicycle Safety grant funds in the amount of $199,900 in the OTS­PWA Traffic Safety Grants, Federal Grants­Indirect revenue account and appropriate the same amount to the OTS­Bicycle Safety PWA, Contract Services­ Professional expenditure account. (Requires five affirmative votes) 2. Authorize the City Manager to execute a one­year grant agreement with the State of California Office of Traffic Safety for Pedestrian and Bicycle Safety Program funds in an amount not to exceed $199,900, for a one­year period beginning October 1, 2023, and ending September 30, 2024, (timeframe consistent with the grant cycle), subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 3. Authorize the City Manager to execute an agreement with Charitable Ventures of Orange County, Inc., to provide bicycle safety education services for a one­year period beginning December 19, 2023, and ending October 31, 2024, in an amount not to exceed $199,900, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 19.Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $676,386 for the ARPA Neighborhood Streetlights – Phase I project with an Estimated Project Delivery Cost of $845,483 (Project No. 22­1387) (Non­General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Program to include $845,483 of funding in the American Rescue Plan Act funds for ARPA Neighborhood Streetlights – Phase I. 2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $676,386, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the ARPA Neighborhood Streetlights – Phase I, for a term beginning December 19, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $845,483, which includes $676,386 for the construction contract; $101,458 for contract administration, inspection, and testing; and a $67,639 project contingency for unanticipated or unforeseen work. 4. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review.  Categorical Exemption Environmental Review No. ER­2023­120 was filed for the project 22­1387. 20.Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $2,288,087 for the Pedestrian and Mobility Improvements Phase II with an Estimated Project Delivery Cost of $2,860,109 (Project No. 22­1406) (Non­General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: 1. Authorize budget reallocation of $161,817 in unspent American Rescue Plan Act  account from the Pedestrian and Mobility Improvement Phase I (No. 22­1405) Project, $143,475 in unspent American Rescue Plan Act account from the Pedestrian and Mobility Improvement Phase III (No. 22­1407) Project, and $154,517 in unspent American Rescue Plan Act account from the Neighborhood Streetlights Phase I (No. 22­1387) Project to construction funds for the Pedestrian and Mobility Improvement Phase II Project (No. 22­1406) to complete the project funding requirement. 2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $2,288,087, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Pedestrian and Mobility Improvements Phase II for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract, subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,860,109, which includes $2,288,087 for the construction contract, $343,213 for contract administration, inspection, and testing, and a $288,809 project contingency for unanticipated or unforeseen work. 4. Approve an amendment to the FY 2023­24 Capital Improvement Program to include $2,400,300 in construction funding from the American Rescue Plan Act grant funds and $459,809 in construction funding from the American Rescue Plan Act approved in FY 2022­23 proposed budget for the Pedestrian and Mobility Improvements­Phase II.  5. Determine, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review.  Categorical Exemption Environmental Review No. ER­2023­5 was filed for the project 22­1406. 21.Approve Agreement with Thomson Reuters for Legal Research Subscription Services (General Fund) Department(s): City Attorney’s Office Recommended Action: Authorize the City Manager to execute an agreement with Thomson Reuters for legal research subscription services in the amount of $102,889.92 for a three­year term beginning January 1, 2024 through December 31, 2026, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 22.Approve the Agreement with ParkMobile, LLC to Provide a Mobile App Payment Option for Parking Meters in the Amount of $500,000 Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute an agreement with ParkMobile, LLC for parking meter mobile app services for a three­year term beginning December 15, 2023 to December 14, 2026, with an option to extend for a two­year term, in an amount not to exceed $500,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­ XXX). 23.Approve an Agreement with Forensic Nurse Specialists, Inc. for Sexual Assault Victim Exams and Evidence Collection Services (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute a five­year agreement with Forensic Nurse Specialists, Inc. for the period of December 19, 2023 through August 31, 2028, to provide sexual assault victim examinations and evidence collection services for the Santa Ana Police Department in an amount not to exceed $350,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 24.Agreements with Enterprise Fleet Management for Leased Vehicles Department(s): Police Department Recommended Action: Authorize the City Manager to execute the following agreements with Enterprise FM Trust and Enterprise Fleet Management, Inc. for leased vehicles for the period of January 1, 2024 through April 18, 2026 for a total annual amount not to exceed $612,936, with a one­year extension option, subject to non­substantive changes approved by the City Manager and City Attorney: 1. Master Walkaway Lease Agreement (Agreement No. 2023­XXX) 2. Master Equity Lease Agreement (Agreement No. 2023­XXX) 3. Maintenance Management and Fleet Rental Agreement (Agreement No. 2023­ XXX) 4. Supplemental Agreement between City and Enterprise (Agreement No. 2023­ XXX) 25.Adopt a Reimbursement Resolution Approving an Updated Construction Installment Sale Agreement with the California State Water Resources Control Board for Financing of the Well 32 Nitrate Treatment Project (Non­General Fund) Department(s): Public Works Agency Recommended Action: Adopt a Reimbursement Resolution with the California State Water Resources Control Board for financing of the Well 32 Nitrate Treatment Project, in an amount up to $13,761,712. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE REIMBURSEMENT OF FUNDING FOR THE WELL 32 NITRATE TREATMENT AND REHABILITATION PROJECT FROM THE STATE WATER RESOURCES CONTROL BOARD 26.Resolution to Adopt and Approve for Submission of the Fiscal Year 2022­23 Measure M2 Year­End Expenditure Report Department(s): Public Works Agency Recommended Action: Adopt a resolution approving the Measure M2 Annual Expenditure Report for Fiscal Year 2022­23, and authorize submission of the report to the Orange County Transportation Authority, as required by Measure M2 Funding Eligibility Guidelines. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE MEASURE M2 EXPENDITURE REPORT FOR THE CITY OF SANTA ANA 27.Adopt Resolution Authorizing the Executive Director of Public Works Agency to Execute Grant Agreement with the California Department of Transportation for the Walnut Street Urban Greening Project Department(s): Public Works Agency Recommended Action: Adopt a resolution authorizing the Executive Director of Public Works Agency to execute a grant agreement with the California Department of Transportation for the Walnut Street Urban Greening Project. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE WALNUT STREET URBAN GREENING PROJECT 28.Adopt a Resolution Authorizing the Executive Director of the Public Works Agency to Execute Grant Agreements with the California Department of Transportation for the Santa Ana Bus Stop Facility Improvements Project Department(s): Public Works Agency Recommended Action: Adopt a Resolution Authorizing the Executive Director of the Public Works Agency to Execute Grant Agreements with the California Department of Transportation for the Santa Ana Bus Stop Facility Improvements Project RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE SANTA ANA BUS STOP FACILITY IMPROVEMENTS PROJECT 29.Adopt a Resolution Authorizing Ceremonial Street Naming of Lydia Romero­Cruz Way (General Fund) Department(s): Public Works Agency Recommended Action: 1. Adopt a resolution authorizing the ceremonial street naming of Lydia Romero­Cruz Way along Lincoln Avenue from Washington Avenue to Stafford Street. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF LYDIA ROMERO­CRUZ WAY ALONG LINCOLN AVENUE FROM WASHINGTON AVENUE TO STAFFORD STREET 2. Direct Staff to install two ceremonial signs at the intersections of Lincoln Avenue at Washington Avenue and at Lincoln Avenue at Stafford Street. 30.Resolution Authorizing Ceremonial Street Naming of Josephine “Chepa” Andrade Way (General Fund) Department(s): Public Works Agency Recommended Action: 1. Adopt a resolution authorizing the ceremonial street naming of Josephine “Chepa” Andrade Way, along Logan Street from Washington Avenue to Stafford Street. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF JOSEPHINE “CHEPA” ANDRADE WAY ALONG LOGAN STREET FROM WASHINGTON AVENUE TO STAFFORD STREET 2. Direct staff to install two ceremonial signs at the intersections of Logan Street at Washington Avenue and Logan Street at Stafford Street. **END OF CONSENT CALENDAR** Business Calendar 31.Approve an Agreement with City Net to Provide Street Outreach and Engagement Services addressing Quality­of­Life concerns, in an Amount not to Exceed, $3,841,845.51 beginning January 1, 2024 through December 31, 2024 (Non­General Fund) (Continued from the City Council Meeting of December 5, 2023, Item No. 08) Department(s): Community Development Agency Recommended Action: 1. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc., DBA City Net in an amount not to exceed $3,841,845.51 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds and addresses quality­of­life services from January 1, 2024 through December 31, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). OR 2. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc., DBA City Net in an amount not to exceed $3,571,134.90 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds and addresses quality­of­life services from January 1, 2024 through December 31, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX) 3. Authorize the City Manager to execute agreements required by state or federal agencies for the use of Homeless Housing, Assistance and Prevention (HHAP) funding, or for any additional funding that may become available. **END OF BUSINESS CALENDAR** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Selection of Mayor Pro Tem for 2024 2. Housing Successor Annual Report for FY 2022­2023 3. Zoning Code Cleanups and Ordinance Updates POSTING STATEMENT: On December 12, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 9 12/19/2023   City Council Meeting PacketDecember 19, 2023CLOSED SESSION MEETING – 4:30 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Tom HatchInterim City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) general agenda item, iii) public hearingitem, iv) special agenda item, or v) for Housing Authority item. You may request tospeak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:30 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 4:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:30 p.m. Speakers who are not in the speaker queue with their hand raised by 4:30 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 4:00 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaInterim City Manager Tom HatchCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Ramon Figueroa, Acting Human Resources Executive DirectorEmployee Organization:Santa Ana Police Officers Association (POA)2.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Government Code Section 54956.9(d)(2):One (1) matter – Compliance with AB 2011 & SB63.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government CodeSection 54957(b)(1)Title: Interim City ManagerRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaInterim City Manager Tom HatchCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Pastor Rita Gutierrez, Rock ofSalvation Christian CenterADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificate of Recognition Presented by Mayor Amezcua to Alejandra Rodriguez forOutstanding Contributions to the Community (Good Neighbor Award)2.Certificates of Recognition Presented by Councilmember Bacerra to the Mater DeiHigh School Girls Volleyball, Girls Tennis, and Football Teams for Winning 2023 StateChampionshipsSTAFF PRESENTATIONS3.Parks, Recreation, and Community Services PresentationCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 4 through 30 and waive reading of all resolutions and ordinances. 4.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.5.Minutes from the Regular Meetings of June 6, 2023 and June 20, 2023Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.6.Public Intoxication and Substance Abuse Enforcement Informational ReportDepartment(s): Police DepartmentRecommended Action: Receive and file.7.Provide City Council Update on Joint School Collaboration City Council SubcommitteeDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: Receive and file.8.Approve Destruction of Obsolete City RecordsDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: Approve the request for the destruction of obsolete recordsfrom the Parks, Recreation, and Community Services Agency in accordance with theretention schedule outlined in City Council Resolution 2013­014.9.Fiscal Year 2022­23 General Fund ResultsDepartment(s): Finance and Management ServicesRecommended Action:1. Receive and file this informational report.2. Approve proposed General Fund appropriation adjustment of $350,000 for non­departmental litigation. (Requires five affirmative votes)10.Budget Calendar and Community Engagement Plan for Fiscal Year 2024­2025Department(s): Finance and Management ServicesRecommended Action: Approve the Budget Calendar and Community EngagementPlan for Fiscal Year 2024­25.11.Annual Development Impact Fee Report for Fiscal Year 2022­2023Department(s): Public Works AgencyRecommended Action: Receive and file.12.Approve General Fund Appropriation Adjustment to Cure Negative Fund Balance inthe Public Works Engineering Fund (General Fund)Department(s): Public Works AgencyRecommended Action: Approve a General Fund appropriation adjustment totransfer $2.9 million to the Public Works Engineering Fund 086 to cure the negativefund balance and prepare for fund closure during FY 2023­24. (Requires fiveaffirmative votes)13.Approve a Capital Improvement Project Amendment for Bikeway and Safe Routes toSchool Projects (Project Nos. 24­6000, 24­6001, 24­6002, 24­6003, 24­6004)Department(s): Public Works AgencyRecommended Action: 1. Approve an amendment to the Fiscal Year 2023­24Capital Improvement Project to include $50,000 of funding to the MendezIntermediate, Advance Learning Academy, Santiago Elementary, and SierraIntermediate Safe Routes to School (Project No. 24­6000). 2. Approve an amendmentto the Fiscal Year 2023­24 Capital Improvement Project to include $50,000 of fundingto the MacArthur Intermediate and Taft Elementary Safe Routes to School (Project No.24­6001). 3. Approve an amendment to the Fiscal Year 2023­24 Capital ImprovementProject to include $50,000 of funding to the Madison Elementary, Roosevelt­WalkerAcademy, and Century High SRTS Safe Routes to School (Project No. 24­6002). 4.Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project toinclude $120,000 of funding to the Santa Ana High School and Heninger ElementarySchool SRTS (Project No. 24­6003). 5. Approve an amendment to the Fiscal Year2023­24 Capital Improvement Project to include $100,000 of funding to the JacksonElementary and Diamond Elementary Safe Routes to School (Project No. 24­6004). 14.Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for ThreeChevrolet Silverado 2500HD Trucks, in an Amount Not to Exceed $348,830(Specification No. 23­174) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment recognizing$348,830 in prior year fund balance in the Equipment Replacement Fund, Prior YearCarry Forward revenue account and appropriate the same amount into the EquipmentReplacement Fund, Machinery and Equipment expenditure account for this item.(Requires five affirmative votes)2. Authorize a one­time purchase and payment of purchase order to GuarantyChevrolet Motors, Inc. for three 2024 Chevrolet Silverado 2500HD service body trucksin the amount of $318,830, plus a contingency amount of $30,000, for a total amountnot to exceed $348,830, subject to non­substantive changes approved by the CityManager and City Attorney.15.Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for TwoChevrolet Silverado 1500 Trucks, in an Amount Not to Exceed $101,641(Specification No. 23­178) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment of purchaseorder to Guaranty Chevrolet Motors, Inc. for two 2024 Chevrolet Silverado 1500Standard Cab trucks in the amount of $96,641, plus a contingency amount of $5,000,for a total amount not to exceed $101,641, subject to non­substantive changesapproved by the City Manager and City Attorney. 16.Award a Purchase Order to Penske Chevrolet of Cerritos in an Amount Not to Exceed$227,492 (Specification No. 23­167A) (Non­General Fund) (Revive Santa Ana)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment of purchaseorder to Penske Chevrolet of Cerritos for four 2024 Chevrolet Express 2500 12­Passenger Vans in the amount of $207,492, plus a contingency amount of $20,000,for a total amount not to exceed $227,492, subject to non­substantive changesapproved by the City Manager and City Attorney.17.Award a Purchase Order to National Auto Fleet Group for One Ford TransitPassenger Wagon Van in an Amount Not to Exceed $123,658 (Specification No. 23­177) (General Fund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment of a PurchaseOrder to National Auto Fleet Group for one 2024 Ford Transit Passenger Wagon Van in the amount of $103,658 plus a contingency amount of $20,000, for a total amount not to exceed $123,658, subject to non­substantive changes approved by the City Manager and City Attorney. 18.Approve Appropriation Adjustment to Recognize Grant Revenue, Approve an Agreement with the State of California Office of Traffic Safety to Secure a Bicycle Safety Grant in an Amount Not to Exceed $199,900, and Approve an Agreement with Charitable Ventures of Orange County to Provide Bicycle Safety Education in an Amount Not to Exceed $199,900 (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment to recognize Office of Traffic Safety Pedestrian and Bicycle Safety grant funds in the amount of $199,900 in the OTS­PWA Traffic Safety Grants, Federal Grants­Indirect revenue account and appropriate the same amount to the OTS­Bicycle Safety PWA, Contract Services­ Professional expenditure account. (Requires five affirmative votes) 2. Authorize the City Manager to execute a one­year grant agreement with the State of California Office of Traffic Safety for Pedestrian and Bicycle Safety Program funds in an amount not to exceed $199,900, for a one­year period beginning October 1, 2023, and ending September 30, 2024, (timeframe consistent with the grant cycle), subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 3. Authorize the City Manager to execute an agreement with Charitable Ventures of Orange County, Inc., to provide bicycle safety education services for a one­year period beginning December 19, 2023, and ending October 31, 2024, in an amount not to exceed $199,900, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 19.Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $676,386 for the ARPA Neighborhood Streetlights – Phase I project with an Estimated Project Delivery Cost of $845,483 (Project No. 22­1387) (Non­General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Program to include $845,483 of funding in the American Rescue Plan Act funds for ARPA Neighborhood Streetlights – Phase I. 2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $676,386, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the ARPA Neighborhood Streetlights – Phase I, for a term beginning December 19, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $845,483, which includes $676,386 for the construction contract; $101,458 for contract administration, inspection, and testing; and a $67,639 project contingency for unanticipated or unforeseen work. 4. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review.  Categorical Exemption Environmental Review No. ER­2023­120 was filed for the project 22­1387. 20.Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $2,288,087 for the Pedestrian and Mobility Improvements Phase II with an Estimated Project Delivery Cost of $2,860,109 (Project No. 22­1406) (Non­General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: 1. Authorize budget reallocation of $161,817 in unspent American Rescue Plan Act  account from the Pedestrian and Mobility Improvement Phase I (No. 22­1405) Project, $143,475 in unspent American Rescue Plan Act account from the Pedestrian and Mobility Improvement Phase III (No. 22­1407) Project, and $154,517 in unspent American Rescue Plan Act account from the Neighborhood Streetlights Phase I (No. 22­1387) Project to construction funds for the Pedestrian and Mobility Improvement Phase II Project (No. 22­1406) to complete the project funding requirement. 2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $2,288,087, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Pedestrian and Mobility Improvements Phase II for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract, subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,860,109, which includes $2,288,087 for the construction contract, $343,213 for contract administration, inspection, and testing, and a $288,809 project contingency for unanticipated or unforeseen work. 4. Approve an amendment to the FY 2023­24 Capital Improvement Program to include $2,400,300 in construction funding from the American Rescue Plan Act grant funds and $459,809 in construction funding from the American Rescue Plan Act approved in FY 2022­23 proposed budget for the Pedestrian and Mobility Improvements­Phase II.  5. Determine, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review.  Categorical Exemption Environmental Review No. ER­2023­5 was filed for the project 22­1406. 21.Approve Agreement with Thomson Reuters for Legal Research Subscription Services (General Fund) Department(s): City Attorney’s Office Recommended Action: Authorize the City Manager to execute an agreement with Thomson Reuters for legal research subscription services in the amount of $102,889.92 for a three­year term beginning January 1, 2024 through December 31, 2026, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 22.Approve the Agreement with ParkMobile, LLC to Provide a Mobile App Payment Option for Parking Meters in the Amount of $500,000 Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute an agreement with ParkMobile, LLC for parking meter mobile app services for a three­year term beginning December 15, 2023 to December 14, 2026, with an option to extend for a two­year term, in an amount not to exceed $500,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­ XXX). 23.Approve an Agreement with Forensic Nurse Specialists, Inc. for Sexual Assault Victim Exams and Evidence Collection Services (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute a five­year agreement with Forensic Nurse Specialists, Inc. for the period of December 19, 2023 through August 31, 2028, to provide sexual assault victim examinations and evidence collection services for the Santa Ana Police Department in an amount not to exceed $350,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 24.Agreements with Enterprise Fleet Management for Leased Vehicles Department(s): Police Department Recommended Action: Authorize the City Manager to execute the following agreements with Enterprise FM Trust and Enterprise Fleet Management, Inc. for leased vehicles for the period of January 1, 2024 through April 18, 2026 for a total annual amount not to exceed $612,936, with a one­year extension option, subject to non­substantive changes approved by the City Manager and City Attorney: 1. Master Walkaway Lease Agreement (Agreement No. 2023­XXX) 2. Master Equity Lease Agreement (Agreement No. 2023­XXX) 3. Maintenance Management and Fleet Rental Agreement (Agreement No. 2023­ XXX) 4. Supplemental Agreement between City and Enterprise (Agreement No. 2023­ XXX) 25.Adopt a Reimbursement Resolution Approving an Updated Construction Installment Sale Agreement with the California State Water Resources Control Board for Financing of the Well 32 Nitrate Treatment Project (Non­General Fund) Department(s): Public Works Agency Recommended Action: Adopt a Reimbursement Resolution with the California State Water Resources Control Board for financing of the Well 32 Nitrate Treatment Project, in an amount up to $13,761,712. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE REIMBURSEMENT OF FUNDING FOR THE WELL 32 NITRATE TREATMENT AND REHABILITATION PROJECT FROM THE STATE WATER RESOURCES CONTROL BOARD 26.Resolution to Adopt and Approve for Submission of the Fiscal Year 2022­23 Measure M2 Year­End Expenditure Report Department(s): Public Works Agency Recommended Action: Adopt a resolution approving the Measure M2 Annual Expenditure Report for Fiscal Year 2022­23, and authorize submission of the report to the Orange County Transportation Authority, as required by Measure M2 Funding Eligibility Guidelines. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE MEASURE M2 EXPENDITURE REPORT FOR THE CITY OF SANTA ANA 27.Adopt Resolution Authorizing the Executive Director of Public Works Agency to Execute Grant Agreement with the California Department of Transportation for the Walnut Street Urban Greening Project Department(s): Public Works Agency Recommended Action: Adopt a resolution authorizing the Executive Director of Public Works Agency to execute a grant agreement with the California Department of Transportation for the Walnut Street Urban Greening Project. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE WALNUT STREET URBAN GREENING PROJECT 28.Adopt a Resolution Authorizing the Executive Director of the Public Works Agency to Execute Grant Agreements with the California Department of Transportation for the Santa Ana Bus Stop Facility Improvements Project Department(s): Public Works Agency Recommended Action: Adopt a Resolution Authorizing the Executive Director of the Public Works Agency to Execute Grant Agreements with the California Department of Transportation for the Santa Ana Bus Stop Facility Improvements Project RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE SANTA ANA BUS STOP FACILITY IMPROVEMENTS PROJECT 29.Adopt a Resolution Authorizing Ceremonial Street Naming of Lydia Romero­Cruz Way (General Fund) Department(s): Public Works Agency Recommended Action: 1. Adopt a resolution authorizing the ceremonial street naming of Lydia Romero­Cruz Way along Lincoln Avenue from Washington Avenue to Stafford Street. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF LYDIA ROMERO­CRUZ WAY ALONG LINCOLN AVENUE FROM WASHINGTON AVENUE TO STAFFORD STREET 2. Direct Staff to install two ceremonial signs at the intersections of Lincoln Avenue at Washington Avenue and at Lincoln Avenue at Stafford Street. 30.Resolution Authorizing Ceremonial Street Naming of Josephine “Chepa” Andrade Way (General Fund) Department(s): Public Works Agency Recommended Action: 1. Adopt a resolution authorizing the ceremonial street naming of Josephine “Chepa” Andrade Way, along Logan Street from Washington Avenue to Stafford Street. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF JOSEPHINE “CHEPA” ANDRADE WAY ALONG LOGAN STREET FROM WASHINGTON AVENUE TO STAFFORD STREET 2. Direct staff to install two ceremonial signs at the intersections of Logan Street at Washington Avenue and Logan Street at Stafford Street. **END OF CONSENT CALENDAR** Business Calendar 31.Approve an Agreement with City Net to Provide Street Outreach and Engagement Services addressing Quality­of­Life concerns, in an Amount not to Exceed, $3,841,845.51 beginning January 1, 2024 through December 31, 2024 (Non­General Fund) (Continued from the City Council Meeting of December 5, 2023, Item No. 08) Department(s): Community Development Agency Recommended Action: 1. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc., DBA City Net in an amount not to exceed $3,841,845.51 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds and addresses quality­of­life services from January 1, 2024 through December 31, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). OR 2. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc., DBA City Net in an amount not to exceed $3,571,134.90 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds and addresses quality­of­life services from January 1, 2024 through December 31, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX) 3. Authorize the City Manager to execute agreements required by state or federal agencies for the use of Homeless Housing, Assistance and Prevention (HHAP) funding, or for any additional funding that may become available. **END OF BUSINESS CALENDAR** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Selection of Mayor Pro Tem for 2024 2. Housing Successor Annual Report for FY 2022­2023 3. Zoning Code Cleanups and Ordinance Updates POSTING STATEMENT: On December 12, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 10 12/19/2023   City Council Meeting PacketDecember 19, 2023CLOSED SESSION MEETING – 4:30 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Tom HatchInterim City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) general agenda item, iii) public hearingitem, iv) special agenda item, or v) for Housing Authority item. You may request tospeak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:30 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 4:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:30 p.m. Speakers who are not in the speaker queue with their hand raised by 4:30 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 4:00 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaInterim City Manager Tom HatchCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Ramon Figueroa, Acting Human Resources Executive DirectorEmployee Organization:Santa Ana Police Officers Association (POA)2.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Government Code Section 54956.9(d)(2):One (1) matter – Compliance with AB 2011 & SB63.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government CodeSection 54957(b)(1)Title: Interim City ManagerRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaInterim City Manager Tom HatchCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Pastor Rita Gutierrez, Rock ofSalvation Christian CenterADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificate of Recognition Presented by Mayor Amezcua to Alejandra Rodriguez forOutstanding Contributions to the Community (Good Neighbor Award)2.Certificates of Recognition Presented by Councilmember Bacerra to the Mater DeiHigh School Girls Volleyball, Girls Tennis, and Football Teams for Winning 2023 StateChampionshipsSTAFF PRESENTATIONS3.Parks, Recreation, and Community Services PresentationCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 4 through 30 and waive reading of all resolutions and ordinances. 4.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.5.Minutes from the Regular Meetings of June 6, 2023 and June 20, 2023Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.6.Public Intoxication and Substance Abuse Enforcement Informational ReportDepartment(s): Police DepartmentRecommended Action: Receive and file.7.Provide City Council Update on Joint School Collaboration City Council SubcommitteeDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: Receive and file.8.Approve Destruction of Obsolete City RecordsDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: Approve the request for the destruction of obsolete recordsfrom the Parks, Recreation, and Community Services Agency in accordance with theretention schedule outlined in City Council Resolution 2013­014.9.Fiscal Year 2022­23 General Fund ResultsDepartment(s): Finance and Management ServicesRecommended Action:1. Receive and file this informational report.2. Approve proposed General Fund appropriation adjustment of $350,000 for non­departmental litigation. (Requires five affirmative votes)10.Budget Calendar and Community Engagement Plan for Fiscal Year 2024­2025Department(s): Finance and Management ServicesRecommended Action: Approve the Budget Calendar and Community EngagementPlan for Fiscal Year 2024­25.11.Annual Development Impact Fee Report for Fiscal Year 2022­2023Department(s): Public Works AgencyRecommended Action: Receive and file.12.Approve General Fund Appropriation Adjustment to Cure Negative Fund Balance inthe Public Works Engineering Fund (General Fund)Department(s): Public Works AgencyRecommended Action: Approve a General Fund appropriation adjustment totransfer $2.9 million to the Public Works Engineering Fund 086 to cure the negativefund balance and prepare for fund closure during FY 2023­24. (Requires fiveaffirmative votes)13.Approve a Capital Improvement Project Amendment for Bikeway and Safe Routes toSchool Projects (Project Nos. 24­6000, 24­6001, 24­6002, 24­6003, 24­6004)Department(s): Public Works AgencyRecommended Action: 1. Approve an amendment to the Fiscal Year 2023­24Capital Improvement Project to include $50,000 of funding to the MendezIntermediate, Advance Learning Academy, Santiago Elementary, and SierraIntermediate Safe Routes to School (Project No. 24­6000). 2. Approve an amendmentto the Fiscal Year 2023­24 Capital Improvement Project to include $50,000 of fundingto the MacArthur Intermediate and Taft Elementary Safe Routes to School (Project No.24­6001). 3. Approve an amendment to the Fiscal Year 2023­24 Capital ImprovementProject to include $50,000 of funding to the Madison Elementary, Roosevelt­WalkerAcademy, and Century High SRTS Safe Routes to School (Project No. 24­6002). 4.Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project toinclude $120,000 of funding to the Santa Ana High School and Heninger ElementarySchool SRTS (Project No. 24­6003). 5. Approve an amendment to the Fiscal Year2023­24 Capital Improvement Project to include $100,000 of funding to the JacksonElementary and Diamond Elementary Safe Routes to School (Project No. 24­6004). 14.Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for ThreeChevrolet Silverado 2500HD Trucks, in an Amount Not to Exceed $348,830(Specification No. 23­174) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment recognizing$348,830 in prior year fund balance in the Equipment Replacement Fund, Prior YearCarry Forward revenue account and appropriate the same amount into the EquipmentReplacement Fund, Machinery and Equipment expenditure account for this item.(Requires five affirmative votes)2. Authorize a one­time purchase and payment of purchase order to GuarantyChevrolet Motors, Inc. for three 2024 Chevrolet Silverado 2500HD service body trucksin the amount of $318,830, plus a contingency amount of $30,000, for a total amountnot to exceed $348,830, subject to non­substantive changes approved by the CityManager and City Attorney.15.Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for TwoChevrolet Silverado 1500 Trucks, in an Amount Not to Exceed $101,641(Specification No. 23­178) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment of purchaseorder to Guaranty Chevrolet Motors, Inc. for two 2024 Chevrolet Silverado 1500Standard Cab trucks in the amount of $96,641, plus a contingency amount of $5,000,for a total amount not to exceed $101,641, subject to non­substantive changesapproved by the City Manager and City Attorney. 16.Award a Purchase Order to Penske Chevrolet of Cerritos in an Amount Not to Exceed$227,492 (Specification No. 23­167A) (Non­General Fund) (Revive Santa Ana)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment of purchaseorder to Penske Chevrolet of Cerritos for four 2024 Chevrolet Express 2500 12­Passenger Vans in the amount of $207,492, plus a contingency amount of $20,000,for a total amount not to exceed $227,492, subject to non­substantive changesapproved by the City Manager and City Attorney.17.Award a Purchase Order to National Auto Fleet Group for One Ford TransitPassenger Wagon Van in an Amount Not to Exceed $123,658 (Specification No. 23­177) (General Fund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment of a PurchaseOrder to National Auto Fleet Group for one 2024 Ford Transit Passenger Wagon Vanin the amount of $103,658 plus a contingency amount of $20,000, for a total amountnot to exceed $123,658, subject to non­substantive changes approved by the CityManager and City Attorney.18.Approve Appropriation Adjustment to Recognize Grant Revenue, Approve anAgreement with the State of California Office of Traffic Safety to Secure a BicycleSafety Grant in an Amount Not to Exceed $199,900, and Approve an Agreement withCharitable Ventures of Orange County to Provide Bicycle Safety Education in anAmount Not to Exceed $199,900 (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment to recognize Officeof Traffic Safety Pedestrian and Bicycle Safety grant funds in the amount of $199,900in the OTS­PWA Traffic Safety Grants, Federal Grants­Indirect revenue account andappropriate the same amount to the OTS­Bicycle Safety PWA, Contract Services­Professional expenditure account. (Requires five affirmative votes)2. Authorize the City Manager to execute a one­year grant agreement with the State ofCalifornia Office of Traffic Safety for Pedestrian and Bicycle Safety Program funds inan amount not to exceed $199,900, for a one­year period beginning October 1, 2023,and ending September 30, 2024, (timeframe consistent with the grant cycle), subjectto non­substantive changes approved by the City Manager and the City Attorney(Agreement No. 2023­XXX).3. Authorize the City Manager to execute an agreement with Charitable Ventures ofOrange County, Inc., to provide bicycle safety education services for a one­yearperiod beginning December 19, 2023, and ending October 31, 2024, in an amountnot to exceed $199,900, subject to non­substantive changes approved by the CityManager and the City Attorney (Agreement No. 2023­XXX).19.Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of$676,386 for the ARPA Neighborhood Streetlights – Phase I project with anEstimated Project Delivery Cost of $845,483 (Project No. 22­1387) (Non­GeneralFund) (Revive Santa Ana)Department(s): Public Works AgencyRecommended Action: 1. Approve an amendment to the Fiscal Year 2023­24Capital Improvement Program to include $845,483 of funding in the American RescuePlan Act funds for ARPA Neighborhood Streetlights – Phase I.2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsiblebidder, in accordance with the base bid in the amount of $676,386, subject to changeorders (not to exceed 25% of the base bid amount) in accordance with theGreenbook: Standard Specifications for Public Works Construction, for constructionof the ARPA Neighborhood Streetlights – Phase I, for a term beginning December 19,2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $845,483, which includes $676,386 for the construction contract; $101,458 for contract administration, inspection, and testing; and a $67,639 project contingency for unanticipated or unforeseen work. 4. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review.  Categorical Exemption Environmental Review No. ER­2023­120 was filed for the project 22­1387. 20.Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $2,288,087 for the Pedestrian and Mobility Improvements Phase II with an Estimated Project Delivery Cost of $2,860,109 (Project No. 22­1406) (Non­General Fund) (Revive Santa Ana) Department(s): Public Works Agency Recommended Action: 1. Authorize budget reallocation of $161,817 in unspent American Rescue Plan Act  account from the Pedestrian and Mobility Improvement Phase I (No. 22­1405) Project, $143,475 in unspent American Rescue Plan Act account from the Pedestrian and Mobility Improvement Phase III (No. 22­1407) Project, and $154,517 in unspent American Rescue Plan Act account from the Neighborhood Streetlights Phase I (No. 22­1387) Project to construction funds for the Pedestrian and Mobility Improvement Phase II Project (No. 22­1406) to complete the project funding requirement. 2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $2,288,087, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Pedestrian and Mobility Improvements Phase II for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract, subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,860,109, which includes $2,288,087 for the construction contract, $343,213 for contract administration, inspection, and testing, and a $288,809 project contingency for unanticipated or unforeseen work. 4. Approve an amendment to the FY 2023­24 Capital Improvement Program to include $2,400,300 in construction funding from the American Rescue Plan Act grant funds and $459,809 in construction funding from the American Rescue Plan Act approved in FY 2022­23 proposed budget for the Pedestrian and Mobility Improvements­Phase II.  5. Determine, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review.  Categorical Exemption Environmental Review No. ER­2023­5 was filed for the project 22­1406. 21.Approve Agreement with Thomson Reuters for Legal Research Subscription Services (General Fund) Department(s): City Attorney’s Office Recommended Action: Authorize the City Manager to execute an agreement with Thomson Reuters for legal research subscription services in the amount of $102,889.92 for a three­year term beginning January 1, 2024 through December 31, 2026, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 22.Approve the Agreement with ParkMobile, LLC to Provide a Mobile App Payment Option for Parking Meters in the Amount of $500,000 Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute an agreement with ParkMobile, LLC for parking meter mobile app services for a three­year term beginning December 15, 2023 to December 14, 2026, with an option to extend for a two­year term, in an amount not to exceed $500,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­ XXX). 23.Approve an Agreement with Forensic Nurse Specialists, Inc. for Sexual Assault Victim Exams and Evidence Collection Services (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute a five­year agreement with Forensic Nurse Specialists, Inc. for the period of December 19, 2023 through August 31, 2028, to provide sexual assault victim examinations and evidence collection services for the Santa Ana Police Department in an amount not to exceed $350,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 24.Agreements with Enterprise Fleet Management for Leased Vehicles Department(s): Police Department Recommended Action: Authorize the City Manager to execute the following agreements with Enterprise FM Trust and Enterprise Fleet Management, Inc. for leased vehicles for the period of January 1, 2024 through April 18, 2026 for a total annual amount not to exceed $612,936, with a one­year extension option, subject to non­substantive changes approved by the City Manager and City Attorney: 1. Master Walkaway Lease Agreement (Agreement No. 2023­XXX) 2. Master Equity Lease Agreement (Agreement No. 2023­XXX) 3. Maintenance Management and Fleet Rental Agreement (Agreement No. 2023­ XXX) 4. Supplemental Agreement between City and Enterprise (Agreement No. 2023­ XXX) 25.Adopt a Reimbursement Resolution Approving an Updated Construction Installment Sale Agreement with the California State Water Resources Control Board for Financing of the Well 32 Nitrate Treatment Project (Non­General Fund) Department(s): Public Works Agency Recommended Action: Adopt a Reimbursement Resolution with the California State Water Resources Control Board for financing of the Well 32 Nitrate Treatment Project, in an amount up to $13,761,712. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE REIMBURSEMENT OF FUNDING FOR THE WELL 32 NITRATE TREATMENT AND REHABILITATION PROJECT FROM THE STATE WATER RESOURCES CONTROL BOARD 26.Resolution to Adopt and Approve for Submission of the Fiscal Year 2022­23 Measure M2 Year­End Expenditure Report Department(s): Public Works Agency Recommended Action: Adopt a resolution approving the Measure M2 Annual Expenditure Report for Fiscal Year 2022­23, and authorize submission of the report to the Orange County Transportation Authority, as required by Measure M2 Funding Eligibility Guidelines. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE MEASURE M2 EXPENDITURE REPORT FOR THE CITY OF SANTA ANA 27.Adopt Resolution Authorizing the Executive Director of Public Works Agency to Execute Grant Agreement with the California Department of Transportation for the Walnut Street Urban Greening Project Department(s): Public Works Agency Recommended Action: Adopt a resolution authorizing the Executive Director of Public Works Agency to execute a grant agreement with the California Department of Transportation for the Walnut Street Urban Greening Project. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE WALNUT STREET URBAN GREENING PROJECT 28.Adopt a Resolution Authorizing the Executive Director of the Public Works Agency to Execute Grant Agreements with the California Department of Transportation for the Santa Ana Bus Stop Facility Improvements Project Department(s): Public Works Agency Recommended Action: Adopt a Resolution Authorizing the Executive Director of the Public Works Agency to Execute Grant Agreements with the California Department of Transportation for the Santa Ana Bus Stop Facility Improvements Project RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE SANTA ANA BUS STOP FACILITY IMPROVEMENTS PROJECT 29.Adopt a Resolution Authorizing Ceremonial Street Naming of Lydia Romero­Cruz Way (General Fund) Department(s): Public Works Agency Recommended Action: 1. Adopt a resolution authorizing the ceremonial street naming of Lydia Romero­Cruz Way along Lincoln Avenue from Washington Avenue to Stafford Street. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF LYDIA ROMERO­CRUZ WAY ALONG LINCOLN AVENUE FROM WASHINGTON AVENUE TO STAFFORD STREET 2. Direct Staff to install two ceremonial signs at the intersections of Lincoln Avenue at Washington Avenue and at Lincoln Avenue at Stafford Street. 30.Resolution Authorizing Ceremonial Street Naming of Josephine “Chepa” Andrade Way (General Fund) Department(s): Public Works Agency Recommended Action: 1. Adopt a resolution authorizing the ceremonial street naming of Josephine “Chepa” Andrade Way, along Logan Street from Washington Avenue to Stafford Street. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF JOSEPHINE “CHEPA” ANDRADE WAY ALONG LOGAN STREET FROM WASHINGTON AVENUE TO STAFFORD STREET 2. Direct staff to install two ceremonial signs at the intersections of Logan Street at Washington Avenue and Logan Street at Stafford Street. **END OF CONSENT CALENDAR** Business Calendar 31.Approve an Agreement with City Net to Provide Street Outreach and Engagement Services addressing Quality­of­Life concerns, in an Amount not to Exceed, $3,841,845.51 beginning January 1, 2024 through December 31, 2024 (Non­General Fund) (Continued from the City Council Meeting of December 5, 2023, Item No. 08) Department(s): Community Development Agency Recommended Action: 1. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc., DBA City Net in an amount not to exceed $3,841,845.51 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds and addresses quality­of­life services from January 1, 2024 through December 31, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). OR 2. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc., DBA City Net in an amount not to exceed $3,571,134.90 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds and addresses quality­of­life services from January 1, 2024 through December 31, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX) 3. Authorize the City Manager to execute agreements required by state or federal agencies for the use of Homeless Housing, Assistance and Prevention (HHAP) funding, or for any additional funding that may become available. **END OF BUSINESS CALENDAR** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Selection of Mayor Pro Tem for 2024 2. Housing Successor Annual Report for FY 2022­2023 3. Zoning Code Cleanups and Ordinance Updates POSTING STATEMENT: On December 12, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 11 12/19/2023   City Council Meeting PacketDecember 19, 2023CLOSED SESSION MEETING – 4:30 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Tom HatchInterim City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) general agenda item, iii) public hearingitem, iv) special agenda item, or v) for Housing Authority item. You may request tospeak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:30 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 4:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:30 p.m. Speakers who are not in the speaker queue with their hand raised by 4:30 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 4:00 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaInterim City Manager Tom HatchCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Ramon Figueroa, Acting Human Resources Executive DirectorEmployee Organization:Santa Ana Police Officers Association (POA)2.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Government Code Section 54956.9(d)(2):One (1) matter – Compliance with AB 2011 & SB63.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government CodeSection 54957(b)(1)Title: Interim City ManagerRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaInterim City Manager Tom HatchCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Pastor Rita Gutierrez, Rock ofSalvation Christian CenterADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificate of Recognition Presented by Mayor Amezcua to Alejandra Rodriguez forOutstanding Contributions to the Community (Good Neighbor Award)2.Certificates of Recognition Presented by Councilmember Bacerra to the Mater DeiHigh School Girls Volleyball, Girls Tennis, and Football Teams for Winning 2023 StateChampionshipsSTAFF PRESENTATIONS3.Parks, Recreation, and Community Services PresentationCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 4 through 30 and waive reading of all resolutions and ordinances. 4.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.5.Minutes from the Regular Meetings of June 6, 2023 and June 20, 2023Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.6.Public Intoxication and Substance Abuse Enforcement Informational ReportDepartment(s): Police DepartmentRecommended Action: Receive and file.7.Provide City Council Update on Joint School Collaboration City Council SubcommitteeDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: Receive and file.8.Approve Destruction of Obsolete City RecordsDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: Approve the request for the destruction of obsolete recordsfrom the Parks, Recreation, and Community Services Agency in accordance with theretention schedule outlined in City Council Resolution 2013­014.9.Fiscal Year 2022­23 General Fund ResultsDepartment(s): Finance and Management ServicesRecommended Action:1. Receive and file this informational report.2. Approve proposed General Fund appropriation adjustment of $350,000 for non­departmental litigation. (Requires five affirmative votes)10.Budget Calendar and Community Engagement Plan for Fiscal Year 2024­2025Department(s): Finance and Management ServicesRecommended Action: Approve the Budget Calendar and Community EngagementPlan for Fiscal Year 2024­25.11.Annual Development Impact Fee Report for Fiscal Year 2022­2023Department(s): Public Works AgencyRecommended Action: Receive and file.12.Approve General Fund Appropriation Adjustment to Cure Negative Fund Balance inthe Public Works Engineering Fund (General Fund)Department(s): Public Works AgencyRecommended Action: Approve a General Fund appropriation adjustment totransfer $2.9 million to the Public Works Engineering Fund 086 to cure the negativefund balance and prepare for fund closure during FY 2023­24. (Requires fiveaffirmative votes)13.Approve a Capital Improvement Project Amendment for Bikeway and Safe Routes toSchool Projects (Project Nos. 24­6000, 24­6001, 24­6002, 24­6003, 24­6004)Department(s): Public Works AgencyRecommended Action: 1. Approve an amendment to the Fiscal Year 2023­24Capital Improvement Project to include $50,000 of funding to the MendezIntermediate, Advance Learning Academy, Santiago Elementary, and SierraIntermediate Safe Routes to School (Project No. 24­6000). 2. Approve an amendmentto the Fiscal Year 2023­24 Capital Improvement Project to include $50,000 of fundingto the MacArthur Intermediate and Taft Elementary Safe Routes to School (Project No.24­6001). 3. Approve an amendment to the Fiscal Year 2023­24 Capital ImprovementProject to include $50,000 of funding to the Madison Elementary, Roosevelt­WalkerAcademy, and Century High SRTS Safe Routes to School (Project No. 24­6002). 4.Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project toinclude $120,000 of funding to the Santa Ana High School and Heninger ElementarySchool SRTS (Project No. 24­6003). 5. Approve an amendment to the Fiscal Year2023­24 Capital Improvement Project to include $100,000 of funding to the JacksonElementary and Diamond Elementary Safe Routes to School (Project No. 24­6004). 14.Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for ThreeChevrolet Silverado 2500HD Trucks, in an Amount Not to Exceed $348,830(Specification No. 23­174) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment recognizing$348,830 in prior year fund balance in the Equipment Replacement Fund, Prior YearCarry Forward revenue account and appropriate the same amount into the EquipmentReplacement Fund, Machinery and Equipment expenditure account for this item.(Requires five affirmative votes)2. Authorize a one­time purchase and payment of purchase order to GuarantyChevrolet Motors, Inc. for three 2024 Chevrolet Silverado 2500HD service body trucksin the amount of $318,830, plus a contingency amount of $30,000, for a total amountnot to exceed $348,830, subject to non­substantive changes approved by the CityManager and City Attorney.15.Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for TwoChevrolet Silverado 1500 Trucks, in an Amount Not to Exceed $101,641(Specification No. 23­178) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment of purchaseorder to Guaranty Chevrolet Motors, Inc. for two 2024 Chevrolet Silverado 1500Standard Cab trucks in the amount of $96,641, plus a contingency amount of $5,000,for a total amount not to exceed $101,641, subject to non­substantive changesapproved by the City Manager and City Attorney. 16.Award a Purchase Order to Penske Chevrolet of Cerritos in an Amount Not to Exceed$227,492 (Specification No. 23­167A) (Non­General Fund) (Revive Santa Ana)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment of purchaseorder to Penske Chevrolet of Cerritos for four 2024 Chevrolet Express 2500 12­Passenger Vans in the amount of $207,492, plus a contingency amount of $20,000,for a total amount not to exceed $227,492, subject to non­substantive changesapproved by the City Manager and City Attorney.17.Award a Purchase Order to National Auto Fleet Group for One Ford TransitPassenger Wagon Van in an Amount Not to Exceed $123,658 (Specification No. 23­177) (General Fund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment of a PurchaseOrder to National Auto Fleet Group for one 2024 Ford Transit Passenger Wagon Vanin the amount of $103,658 plus a contingency amount of $20,000, for a total amountnot to exceed $123,658, subject to non­substantive changes approved by the CityManager and City Attorney.18.Approve Appropriation Adjustment to Recognize Grant Revenue, Approve anAgreement with the State of California Office of Traffic Safety to Secure a BicycleSafety Grant in an Amount Not to Exceed $199,900, and Approve an Agreement withCharitable Ventures of Orange County to Provide Bicycle Safety Education in anAmount Not to Exceed $199,900 (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment to recognize Officeof Traffic Safety Pedestrian and Bicycle Safety grant funds in the amount of $199,900in the OTS­PWA Traffic Safety Grants, Federal Grants­Indirect revenue account andappropriate the same amount to the OTS­Bicycle Safety PWA, Contract Services­Professional expenditure account. (Requires five affirmative votes)2. Authorize the City Manager to execute a one­year grant agreement with the State ofCalifornia Office of Traffic Safety for Pedestrian and Bicycle Safety Program funds inan amount not to exceed $199,900, for a one­year period beginning October 1, 2023,and ending September 30, 2024, (timeframe consistent with the grant cycle), subjectto non­substantive changes approved by the City Manager and the City Attorney(Agreement No. 2023­XXX).3. Authorize the City Manager to execute an agreement with Charitable Ventures ofOrange County, Inc., to provide bicycle safety education services for a one­yearperiod beginning December 19, 2023, and ending October 31, 2024, in an amountnot to exceed $199,900, subject to non­substantive changes approved by the CityManager and the City Attorney (Agreement No. 2023­XXX).19.Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of$676,386 for the ARPA Neighborhood Streetlights – Phase I project with anEstimated Project Delivery Cost of $845,483 (Project No. 22­1387) (Non­GeneralFund) (Revive Santa Ana)Department(s): Public Works AgencyRecommended Action: 1. Approve an amendment to the Fiscal Year 2023­24Capital Improvement Program to include $845,483 of funding in the American RescuePlan Act funds for ARPA Neighborhood Streetlights – Phase I.2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsiblebidder, in accordance with the base bid in the amount of $676,386, subject to changeorders (not to exceed 25% of the base bid amount) in accordance with theGreenbook: Standard Specifications for Public Works Construction, for constructionof the ARPA Neighborhood Streetlights – Phase I, for a term beginning December 19,2023, and ending upon project completion, and authorize the City Manager to executethe contract subject to non­substantive changes approved by the City Manager andCity Attorney.3. Approve the Project Cost Analysis for a total estimated construction delivery cost of$845,483, which includes $676,386 for the construction contract; $101,458 forcontract administration, inspection, and testing; and a $67,639 project contingency forunanticipated or unforeseen work.4. Determine that, pursuant to the California Environmental Quality Act, therecommended actions are exempt from further review.  Categorical ExemptionEnvironmental Review No. ER­2023­120 was filed for the project 22­1387.20.Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of$2,288,087 for the Pedestrian and Mobility Improvements Phase II with an EstimatedProject Delivery Cost of $2,860,109 (Project No. 22­1406) (Non­General Fund)(Revive Santa Ana)Department(s): Public Works AgencyRecommended Action: 1. Authorize budget reallocation of $161,817 in unspentAmerican Rescue Plan Act  account from the Pedestrian and Mobility ImprovementPhase I (No. 22­1405) Project, $143,475 in unspent American Rescue Plan Actaccount from the Pedestrian and Mobility Improvement Phase III (No. 22­1407)Project, and $154,517 in unspent American Rescue Plan Act account from theNeighborhood Streetlights Phase I (No. 22­1387) Project to construction funds for thePedestrian and Mobility Improvement Phase II Project (No. 22­1406) to complete theproject funding requirement.2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsiblebidder, in accordance with the base bid in the amount of $2,288,087, subject tochange orders (not to exceed 25% of the base bid amount) in accordance with theGreenbook: Standard Specifications for Public Works Construction, for constructionof the Pedestrian and Mobility Improvements Phase II for the term beginning uponexecution of the contract and ending upon project completion, and authorize the CityManager to execute the contract, subject to non­substantive changes approved by theCity Manager and the City Attorney.3. Approve the Project Cost Analysis for a total estimated construction delivery cost of$2,860,109, which includes $2,288,087 for the construction contract, $343,213 forcontract administration, inspection, and testing, and a $288,809 project contingencyfor unanticipated or unforeseen work.4. Approve an amendment to the FY 2023­24 Capital Improvement Program toinclude $2,400,300 in construction funding from the American Rescue Plan Act grantfunds and $459,809 in construction funding from the American Rescue Plan Actapproved in FY 2022­23 proposed budget for the Pedestrian and MobilityImprovements­Phase II.  5. Determine, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review.  Categorical Exemption Environmental Review No. ER­2023­5 was filed for the project 22­1406. 21.Approve Agreement with Thomson Reuters for Legal Research Subscription Services (General Fund) Department(s): City Attorney’s Office Recommended Action: Authorize the City Manager to execute an agreement with Thomson Reuters for legal research subscription services in the amount of $102,889.92 for a three­year term beginning January 1, 2024 through December 31, 2026, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 22.Approve the Agreement with ParkMobile, LLC to Provide a Mobile App Payment Option for Parking Meters in the Amount of $500,000 Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute an agreement with ParkMobile, LLC for parking meter mobile app services for a three­year term beginning December 15, 2023 to December 14, 2026, with an option to extend for a two­year term, in an amount not to exceed $500,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­ XXX). 23.Approve an Agreement with Forensic Nurse Specialists, Inc. for Sexual Assault Victim Exams and Evidence Collection Services (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute a five­year agreement with Forensic Nurse Specialists, Inc. for the period of December 19, 2023 through August 31, 2028, to provide sexual assault victim examinations and evidence collection services for the Santa Ana Police Department in an amount not to exceed $350,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 24.Agreements with Enterprise Fleet Management for Leased Vehicles Department(s): Police Department Recommended Action: Authorize the City Manager to execute the following agreements with Enterprise FM Trust and Enterprise Fleet Management, Inc. for leased vehicles for the period of January 1, 2024 through April 18, 2026 for a total annual amount not to exceed $612,936, with a one­year extension option, subject to non­substantive changes approved by the City Manager and City Attorney: 1. Master Walkaway Lease Agreement (Agreement No. 2023­XXX) 2. Master Equity Lease Agreement (Agreement No. 2023­XXX) 3. Maintenance Management and Fleet Rental Agreement (Agreement No. 2023­ XXX) 4. Supplemental Agreement between City and Enterprise (Agreement No. 2023­ XXX) 25.Adopt a Reimbursement Resolution Approving an Updated Construction Installment Sale Agreement with the California State Water Resources Control Board for Financing of the Well 32 Nitrate Treatment Project (Non­General Fund) Department(s): Public Works Agency Recommended Action: Adopt a Reimbursement Resolution with the California State Water Resources Control Board for financing of the Well 32 Nitrate Treatment Project, in an amount up to $13,761,712. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE REIMBURSEMENT OF FUNDING FOR THE WELL 32 NITRATE TREATMENT AND REHABILITATION PROJECT FROM THE STATE WATER RESOURCES CONTROL BOARD 26.Resolution to Adopt and Approve for Submission of the Fiscal Year 2022­23 Measure M2 Year­End Expenditure Report Department(s): Public Works Agency Recommended Action: Adopt a resolution approving the Measure M2 Annual Expenditure Report for Fiscal Year 2022­23, and authorize submission of the report to the Orange County Transportation Authority, as required by Measure M2 Funding Eligibility Guidelines. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE MEASURE M2 EXPENDITURE REPORT FOR THE CITY OF SANTA ANA 27.Adopt Resolution Authorizing the Executive Director of Public Works Agency to Execute Grant Agreement with the California Department of Transportation for the Walnut Street Urban Greening Project Department(s): Public Works Agency Recommended Action: Adopt a resolution authorizing the Executive Director of Public Works Agency to execute a grant agreement with the California Department of Transportation for the Walnut Street Urban Greening Project. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE WALNUT STREET URBAN GREENING PROJECT 28.Adopt a Resolution Authorizing the Executive Director of the Public Works Agency to Execute Grant Agreements with the California Department of Transportation for the Santa Ana Bus Stop Facility Improvements Project Department(s): Public Works Agency Recommended Action: Adopt a Resolution Authorizing the Executive Director of the Public Works Agency to Execute Grant Agreements with the California Department of Transportation for the Santa Ana Bus Stop Facility Improvements Project RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE SANTA ANA BUS STOP FACILITY IMPROVEMENTS PROJECT 29.Adopt a Resolution Authorizing Ceremonial Street Naming of Lydia Romero­Cruz Way (General Fund) Department(s): Public Works Agency Recommended Action: 1. Adopt a resolution authorizing the ceremonial street naming of Lydia Romero­Cruz Way along Lincoln Avenue from Washington Avenue to Stafford Street. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF LYDIA ROMERO­CRUZ WAY ALONG LINCOLN AVENUE FROM WASHINGTON AVENUE TO STAFFORD STREET 2. Direct Staff to install two ceremonial signs at the intersections of Lincoln Avenue at Washington Avenue and at Lincoln Avenue at Stafford Street. 30.Resolution Authorizing Ceremonial Street Naming of Josephine “Chepa” Andrade Way (General Fund) Department(s): Public Works Agency Recommended Action: 1. Adopt a resolution authorizing the ceremonial street naming of Josephine “Chepa” Andrade Way, along Logan Street from Washington Avenue to Stafford Street. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF JOSEPHINE “CHEPA” ANDRADE WAY ALONG LOGAN STREET FROM WASHINGTON AVENUE TO STAFFORD STREET 2. Direct staff to install two ceremonial signs at the intersections of Logan Street at Washington Avenue and Logan Street at Stafford Street. **END OF CONSENT CALENDAR** Business Calendar 31.Approve an Agreement with City Net to Provide Street Outreach and Engagement Services addressing Quality­of­Life concerns, in an Amount not to Exceed, $3,841,845.51 beginning January 1, 2024 through December 31, 2024 (Non­General Fund) (Continued from the City Council Meeting of December 5, 2023, Item No. 08) Department(s): Community Development Agency Recommended Action: 1. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc., DBA City Net in an amount not to exceed $3,841,845.51 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds and addresses quality­of­life services from January 1, 2024 through December 31, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). OR 2. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc., DBA City Net in an amount not to exceed $3,571,134.90 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds and addresses quality­of­life services from January 1, 2024 through December 31, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX) 3. Authorize the City Manager to execute agreements required by state or federal agencies for the use of Homeless Housing, Assistance and Prevention (HHAP) funding, or for any additional funding that may become available. **END OF BUSINESS CALENDAR** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Selection of Mayor Pro Tem for 2024 2. Housing Successor Annual Report for FY 2022­2023 3. Zoning Code Cleanups and Ordinance Updates POSTING STATEMENT: On December 12, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 12 12/19/2023   City Council Meeting PacketDecember 19, 2023CLOSED SESSION MEETING – 4:30 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Tom HatchInterim City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) general agenda item, iii) public hearingitem, iv) special agenda item, or v) for Housing Authority item. You may request tospeak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:30 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 4:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:30 p.m. Speakers who are not in the speaker queue with their hand raised by 4:30 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 4:00 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaInterim City Manager Tom HatchCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Ramon Figueroa, Acting Human Resources Executive DirectorEmployee Organization:Santa Ana Police Officers Association (POA)2.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Government Code Section 54956.9(d)(2):One (1) matter – Compliance with AB 2011 & SB63.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government CodeSection 54957(b)(1)Title: Interim City ManagerRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaInterim City Manager Tom HatchCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Pastor Rita Gutierrez, Rock ofSalvation Christian CenterADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificate of Recognition Presented by Mayor Amezcua to Alejandra Rodriguez forOutstanding Contributions to the Community (Good Neighbor Award)2.Certificates of Recognition Presented by Councilmember Bacerra to the Mater DeiHigh School Girls Volleyball, Girls Tennis, and Football Teams for Winning 2023 StateChampionshipsSTAFF PRESENTATIONS3.Parks, Recreation, and Community Services PresentationCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 4 through 30 and waive reading of all resolutions and ordinances. 4.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.5.Minutes from the Regular Meetings of June 6, 2023 and June 20, 2023Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.6.Public Intoxication and Substance Abuse Enforcement Informational ReportDepartment(s): Police DepartmentRecommended Action: Receive and file.7.Provide City Council Update on Joint School Collaboration City Council SubcommitteeDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: Receive and file.8.Approve Destruction of Obsolete City RecordsDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: Approve the request for the destruction of obsolete recordsfrom the Parks, Recreation, and Community Services Agency in accordance with theretention schedule outlined in City Council Resolution 2013­014.9.Fiscal Year 2022­23 General Fund ResultsDepartment(s): Finance and Management ServicesRecommended Action:1. Receive and file this informational report.2. Approve proposed General Fund appropriation adjustment of $350,000 for non­departmental litigation. (Requires five affirmative votes)10.Budget Calendar and Community Engagement Plan for Fiscal Year 2024­2025Department(s): Finance and Management ServicesRecommended Action: Approve the Budget Calendar and Community EngagementPlan for Fiscal Year 2024­25.11.Annual Development Impact Fee Report for Fiscal Year 2022­2023Department(s): Public Works AgencyRecommended Action: Receive and file.12.Approve General Fund Appropriation Adjustment to Cure Negative Fund Balance inthe Public Works Engineering Fund (General Fund)Department(s): Public Works AgencyRecommended Action: Approve a General Fund appropriation adjustment totransfer $2.9 million to the Public Works Engineering Fund 086 to cure the negativefund balance and prepare for fund closure during FY 2023­24. (Requires fiveaffirmative votes)13.Approve a Capital Improvement Project Amendment for Bikeway and Safe Routes toSchool Projects (Project Nos. 24­6000, 24­6001, 24­6002, 24­6003, 24­6004)Department(s): Public Works AgencyRecommended Action: 1. Approve an amendment to the Fiscal Year 2023­24Capital Improvement Project to include $50,000 of funding to the MendezIntermediate, Advance Learning Academy, Santiago Elementary, and SierraIntermediate Safe Routes to School (Project No. 24­6000). 2. Approve an amendmentto the Fiscal Year 2023­24 Capital Improvement Project to include $50,000 of fundingto the MacArthur Intermediate and Taft Elementary Safe Routes to School (Project No.24­6001). 3. Approve an amendment to the Fiscal Year 2023­24 Capital ImprovementProject to include $50,000 of funding to the Madison Elementary, Roosevelt­WalkerAcademy, and Century High SRTS Safe Routes to School (Project No. 24­6002). 4.Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project toinclude $120,000 of funding to the Santa Ana High School and Heninger ElementarySchool SRTS (Project No. 24­6003). 5. Approve an amendment to the Fiscal Year2023­24 Capital Improvement Project to include $100,000 of funding to the JacksonElementary and Diamond Elementary Safe Routes to School (Project No. 24­6004). 14.Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for ThreeChevrolet Silverado 2500HD Trucks, in an Amount Not to Exceed $348,830(Specification No. 23­174) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment recognizing$348,830 in prior year fund balance in the Equipment Replacement Fund, Prior YearCarry Forward revenue account and appropriate the same amount into the EquipmentReplacement Fund, Machinery and Equipment expenditure account for this item.(Requires five affirmative votes)2. Authorize a one­time purchase and payment of purchase order to GuarantyChevrolet Motors, Inc. for three 2024 Chevrolet Silverado 2500HD service body trucksin the amount of $318,830, plus a contingency amount of $30,000, for a total amountnot to exceed $348,830, subject to non­substantive changes approved by the CityManager and City Attorney.15.Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for TwoChevrolet Silverado 1500 Trucks, in an Amount Not to Exceed $101,641(Specification No. 23­178) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment of purchaseorder to Guaranty Chevrolet Motors, Inc. for two 2024 Chevrolet Silverado 1500Standard Cab trucks in the amount of $96,641, plus a contingency amount of $5,000,for a total amount not to exceed $101,641, subject to non­substantive changesapproved by the City Manager and City Attorney. 16.Award a Purchase Order to Penske Chevrolet of Cerritos in an Amount Not to Exceed$227,492 (Specification No. 23­167A) (Non­General Fund) (Revive Santa Ana)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment of purchaseorder to Penske Chevrolet of Cerritos for four 2024 Chevrolet Express 2500 12­Passenger Vans in the amount of $207,492, plus a contingency amount of $20,000,for a total amount not to exceed $227,492, subject to non­substantive changesapproved by the City Manager and City Attorney.17.Award a Purchase Order to National Auto Fleet Group for One Ford TransitPassenger Wagon Van in an Amount Not to Exceed $123,658 (Specification No. 23­177) (General Fund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment of a PurchaseOrder to National Auto Fleet Group for one 2024 Ford Transit Passenger Wagon Vanin the amount of $103,658 plus a contingency amount of $20,000, for a total amountnot to exceed $123,658, subject to non­substantive changes approved by the CityManager and City Attorney.18.Approve Appropriation Adjustment to Recognize Grant Revenue, Approve anAgreement with the State of California Office of Traffic Safety to Secure a BicycleSafety Grant in an Amount Not to Exceed $199,900, and Approve an Agreement withCharitable Ventures of Orange County to Provide Bicycle Safety Education in anAmount Not to Exceed $199,900 (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment to recognize Officeof Traffic Safety Pedestrian and Bicycle Safety grant funds in the amount of $199,900in the OTS­PWA Traffic Safety Grants, Federal Grants­Indirect revenue account andappropriate the same amount to the OTS­Bicycle Safety PWA, Contract Services­Professional expenditure account. (Requires five affirmative votes)2. Authorize the City Manager to execute a one­year grant agreement with the State ofCalifornia Office of Traffic Safety for Pedestrian and Bicycle Safety Program funds inan amount not to exceed $199,900, for a one­year period beginning October 1, 2023,and ending September 30, 2024, (timeframe consistent with the grant cycle), subjectto non­substantive changes approved by the City Manager and the City Attorney(Agreement No. 2023­XXX).3. Authorize the City Manager to execute an agreement with Charitable Ventures ofOrange County, Inc., to provide bicycle safety education services for a one­yearperiod beginning December 19, 2023, and ending October 31, 2024, in an amountnot to exceed $199,900, subject to non­substantive changes approved by the CityManager and the City Attorney (Agreement No. 2023­XXX).19.Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of$676,386 for the ARPA Neighborhood Streetlights – Phase I project with anEstimated Project Delivery Cost of $845,483 (Project No. 22­1387) (Non­GeneralFund) (Revive Santa Ana)Department(s): Public Works AgencyRecommended Action: 1. Approve an amendment to the Fiscal Year 2023­24Capital Improvement Program to include $845,483 of funding in the American RescuePlan Act funds for ARPA Neighborhood Streetlights – Phase I.2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsiblebidder, in accordance with the base bid in the amount of $676,386, subject to changeorders (not to exceed 25% of the base bid amount) in accordance with theGreenbook: Standard Specifications for Public Works Construction, for constructionof the ARPA Neighborhood Streetlights – Phase I, for a term beginning December 19,2023, and ending upon project completion, and authorize the City Manager to executethe contract subject to non­substantive changes approved by the City Manager andCity Attorney.3. Approve the Project Cost Analysis for a total estimated construction delivery cost of$845,483, which includes $676,386 for the construction contract; $101,458 forcontract administration, inspection, and testing; and a $67,639 project contingency forunanticipated or unforeseen work.4. Determine that, pursuant to the California Environmental Quality Act, therecommended actions are exempt from further review.  Categorical ExemptionEnvironmental Review No. ER­2023­120 was filed for the project 22­1387.20.Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of$2,288,087 for the Pedestrian and Mobility Improvements Phase II with an EstimatedProject Delivery Cost of $2,860,109 (Project No. 22­1406) (Non­General Fund)(Revive Santa Ana)Department(s): Public Works AgencyRecommended Action: 1. Authorize budget reallocation of $161,817 in unspentAmerican Rescue Plan Act  account from the Pedestrian and Mobility ImprovementPhase I (No. 22­1405) Project, $143,475 in unspent American Rescue Plan Actaccount from the Pedestrian and Mobility Improvement Phase III (No. 22­1407)Project, and $154,517 in unspent American Rescue Plan Act account from theNeighborhood Streetlights Phase I (No. 22­1387) Project to construction funds for thePedestrian and Mobility Improvement Phase II Project (No. 22­1406) to complete theproject funding requirement.2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsiblebidder, in accordance with the base bid in the amount of $2,288,087, subject tochange orders (not to exceed 25% of the base bid amount) in accordance with theGreenbook: Standard Specifications for Public Works Construction, for constructionof the Pedestrian and Mobility Improvements Phase II for the term beginning uponexecution of the contract and ending upon project completion, and authorize the CityManager to execute the contract, subject to non­substantive changes approved by theCity Manager and the City Attorney.3. Approve the Project Cost Analysis for a total estimated construction delivery cost of$2,860,109, which includes $2,288,087 for the construction contract, $343,213 forcontract administration, inspection, and testing, and a $288,809 project contingencyfor unanticipated or unforeseen work.4. Approve an amendment to the FY 2023­24 Capital Improvement Program toinclude $2,400,300 in construction funding from the American Rescue Plan Act grantfunds and $459,809 in construction funding from the American Rescue Plan Actapproved in FY 2022­23 proposed budget for the Pedestrian and MobilityImprovements­Phase II. 5. Determine, pursuant to the California Environmental Quality Act, the recommendedactions are exempt from further review.  Categorical Exemption Environmental ReviewNo. ER­2023­5 was filed for the project 22­1406.21.Approve Agreement with Thomson Reuters for Legal Research Subscription Services(General Fund)Department(s): City Attorney’s OfficeRecommended Action: Authorize the City Manager to execute an agreement withThomson Reuters for legal research subscription services in the amount of$102,889.92 for a three­year term beginning January 1, 2024 through December 31,2026, subject to non­substantive changes approved by the City Manager and the CityAttorney (Agreement No. 2023­XXX).22.Approve the Agreement with ParkMobile, LLC to Provide a Mobile App PaymentOption for Parking Meters in the Amount of $500,000Department(s): Community Development AgencyRecommended Action: Authorize the City Manager to execute an agreement withParkMobile, LLC for parking meter mobile app services for a three­year termbeginning December 15, 2023 to December 14, 2026, with an option to extend for atwo­year term, in an amount not to exceed $500,000, subject to non­substantivechanges approved by the City Manager and City Attorney (Agreement No. 2023­XXX).23.Approve an Agreement with Forensic Nurse Specialists, Inc. for Sexual Assault VictimExams and Evidence Collection Services (General Fund)Department(s): Police DepartmentRecommended Action: Authorize the City Manager to execute a five­yearagreement with Forensic Nurse Specialists, Inc. for the period of December 19, 2023through August 31, 2028, to provide sexual assault victim examinations and evidencecollection services for the Santa Ana Police Department in an amount not to exceed$350,000, subject to non­substantive changes approved by the City Manager and CityAttorney (Agreement No. 2023­XXX).24.Agreements with Enterprise Fleet Management for Leased VehiclesDepartment(s): Police DepartmentRecommended Action: Authorize the City Manager to execute the followingagreements with Enterprise FM Trust and Enterprise Fleet Management, Inc. forleased vehicles for the period of January 1, 2024 through April 18, 2026 for a totalannual amount not to exceed $612,936, with a one­year extension option, subject tonon­substantive changes approved by the City Manager and City Attorney: 1. Master Walkaway Lease Agreement (Agreement No. 2023­XXX) 2. Master Equity Lease Agreement (Agreement No. 2023­XXX) 3. Maintenance Management and Fleet Rental Agreement (Agreement No. 2023­ XXX) 4. Supplemental Agreement between City and Enterprise (Agreement No. 2023­ XXX) 25.Adopt a Reimbursement Resolution Approving an Updated Construction Installment Sale Agreement with the California State Water Resources Control Board for Financing of the Well 32 Nitrate Treatment Project (Non­General Fund) Department(s): Public Works Agency Recommended Action: Adopt a Reimbursement Resolution with the California State Water Resources Control Board for financing of the Well 32 Nitrate Treatment Project, in an amount up to $13,761,712. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE REIMBURSEMENT OF FUNDING FOR THE WELL 32 NITRATE TREATMENT AND REHABILITATION PROJECT FROM THE STATE WATER RESOURCES CONTROL BOARD 26.Resolution to Adopt and Approve for Submission of the Fiscal Year 2022­23 Measure M2 Year­End Expenditure Report Department(s): Public Works Agency Recommended Action: Adopt a resolution approving the Measure M2 Annual Expenditure Report for Fiscal Year 2022­23, and authorize submission of the report to the Orange County Transportation Authority, as required by Measure M2 Funding Eligibility Guidelines. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE MEASURE M2 EXPENDITURE REPORT FOR THE CITY OF SANTA ANA 27.Adopt Resolution Authorizing the Executive Director of Public Works Agency to Execute Grant Agreement with the California Department of Transportation for the Walnut Street Urban Greening Project Department(s): Public Works Agency Recommended Action: Adopt a resolution authorizing the Executive Director of Public Works Agency to execute a grant agreement with the California Department of Transportation for the Walnut Street Urban Greening Project. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE WALNUT STREET URBAN GREENING PROJECT 28.Adopt a Resolution Authorizing the Executive Director of the Public Works Agency to Execute Grant Agreements with the California Department of Transportation for the Santa Ana Bus Stop Facility Improvements Project Department(s): Public Works Agency Recommended Action: Adopt a Resolution Authorizing the Executive Director of the Public Works Agency to Execute Grant Agreements with the California Department of Transportation for the Santa Ana Bus Stop Facility Improvements Project RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE SANTA ANA BUS STOP FACILITY IMPROVEMENTS PROJECT 29.Adopt a Resolution Authorizing Ceremonial Street Naming of Lydia Romero­Cruz Way (General Fund) Department(s): Public Works Agency Recommended Action: 1. Adopt a resolution authorizing the ceremonial street naming of Lydia Romero­Cruz Way along Lincoln Avenue from Washington Avenue to Stafford Street. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF LYDIA ROMERO­CRUZ WAY ALONG LINCOLN AVENUE FROM WASHINGTON AVENUE TO STAFFORD STREET 2. Direct Staff to install two ceremonial signs at the intersections of Lincoln Avenue at Washington Avenue and at Lincoln Avenue at Stafford Street. 30.Resolution Authorizing Ceremonial Street Naming of Josephine “Chepa” Andrade Way (General Fund) Department(s): Public Works Agency Recommended Action: 1. Adopt a resolution authorizing the ceremonial street naming of Josephine “Chepa” Andrade Way, along Logan Street from Washington Avenue to Stafford Street. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF JOSEPHINE “CHEPA” ANDRADE WAY ALONG LOGAN STREET FROM WASHINGTON AVENUE TO STAFFORD STREET 2. Direct staff to install two ceremonial signs at the intersections of Logan Street at Washington Avenue and Logan Street at Stafford Street. **END OF CONSENT CALENDAR** Business Calendar 31.Approve an Agreement with City Net to Provide Street Outreach and Engagement Services addressing Quality­of­Life concerns, in an Amount not to Exceed, $3,841,845.51 beginning January 1, 2024 through December 31, 2024 (Non­General Fund) (Continued from the City Council Meeting of December 5, 2023, Item No. 08) Department(s): Community Development Agency Recommended Action: 1. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc., DBA City Net in an amount not to exceed $3,841,845.51 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds and addresses quality­of­life services from January 1, 2024 through December 31, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). OR 2. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc., DBA City Net in an amount not to exceed $3,571,134.90 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds and addresses quality­of­life services from January 1, 2024 through December 31, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX) 3. Authorize the City Manager to execute agreements required by state or federal agencies for the use of Homeless Housing, Assistance and Prevention (HHAP) funding, or for any additional funding that may become available. **END OF BUSINESS CALENDAR** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Selection of Mayor Pro Tem for 2024 2. Housing Successor Annual Report for FY 2022­2023 3. Zoning Code Cleanups and Ordinance Updates POSTING STATEMENT: On December 12, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 13 12/19/2023   City Council Meeting PacketDecember 19, 2023CLOSED SESSION MEETING – 4:30 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Tom HatchInterim City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) general agenda item, iii) public hearingitem, iv) special agenda item, or v) for Housing Authority item. You may request tospeak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:30 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 4:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:30 p.m. Speakers who are not in the speaker queue with their hand raised by 4:30 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 4:00 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaInterim City Manager Tom HatchCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Ramon Figueroa, Acting Human Resources Executive DirectorEmployee Organization:Santa Ana Police Officers Association (POA)2.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Government Code Section 54956.9(d)(2):One (1) matter – Compliance with AB 2011 & SB63.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government CodeSection 54957(b)(1)Title: Interim City ManagerRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaInterim City Manager Tom HatchCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Pastor Rita Gutierrez, Rock ofSalvation Christian CenterADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificate of Recognition Presented by Mayor Amezcua to Alejandra Rodriguez forOutstanding Contributions to the Community (Good Neighbor Award)2.Certificates of Recognition Presented by Councilmember Bacerra to the Mater DeiHigh School Girls Volleyball, Girls Tennis, and Football Teams for Winning 2023 StateChampionshipsSTAFF PRESENTATIONS3.Parks, Recreation, and Community Services PresentationCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 4 through 30 and waive reading of all resolutions and ordinances. 4.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.5.Minutes from the Regular Meetings of June 6, 2023 and June 20, 2023Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.6.Public Intoxication and Substance Abuse Enforcement Informational ReportDepartment(s): Police DepartmentRecommended Action: Receive and file.7.Provide City Council Update on Joint School Collaboration City Council SubcommitteeDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: Receive and file.8.Approve Destruction of Obsolete City RecordsDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: Approve the request for the destruction of obsolete recordsfrom the Parks, Recreation, and Community Services Agency in accordance with theretention schedule outlined in City Council Resolution 2013­014.9.Fiscal Year 2022­23 General Fund ResultsDepartment(s): Finance and Management ServicesRecommended Action:1. Receive and file this informational report.2. Approve proposed General Fund appropriation adjustment of $350,000 for non­departmental litigation. (Requires five affirmative votes)10.Budget Calendar and Community Engagement Plan for Fiscal Year 2024­2025Department(s): Finance and Management ServicesRecommended Action: Approve the Budget Calendar and Community EngagementPlan for Fiscal Year 2024­25.11.Annual Development Impact Fee Report for Fiscal Year 2022­2023Department(s): Public Works AgencyRecommended Action: Receive and file.12.Approve General Fund Appropriation Adjustment to Cure Negative Fund Balance inthe Public Works Engineering Fund (General Fund)Department(s): Public Works AgencyRecommended Action: Approve a General Fund appropriation adjustment totransfer $2.9 million to the Public Works Engineering Fund 086 to cure the negativefund balance and prepare for fund closure during FY 2023­24. (Requires fiveaffirmative votes)13.Approve a Capital Improvement Project Amendment for Bikeway and Safe Routes toSchool Projects (Project Nos. 24­6000, 24­6001, 24­6002, 24­6003, 24­6004)Department(s): Public Works AgencyRecommended Action: 1. Approve an amendment to the Fiscal Year 2023­24Capital Improvement Project to include $50,000 of funding to the MendezIntermediate, Advance Learning Academy, Santiago Elementary, and SierraIntermediate Safe Routes to School (Project No. 24­6000). 2. Approve an amendmentto the Fiscal Year 2023­24 Capital Improvement Project to include $50,000 of fundingto the MacArthur Intermediate and Taft Elementary Safe Routes to School (Project No.24­6001). 3. Approve an amendment to the Fiscal Year 2023­24 Capital ImprovementProject to include $50,000 of funding to the Madison Elementary, Roosevelt­WalkerAcademy, and Century High SRTS Safe Routes to School (Project No. 24­6002). 4.Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project toinclude $120,000 of funding to the Santa Ana High School and Heninger ElementarySchool SRTS (Project No. 24­6003). 5. Approve an amendment to the Fiscal Year2023­24 Capital Improvement Project to include $100,000 of funding to the JacksonElementary and Diamond Elementary Safe Routes to School (Project No. 24­6004). 14.Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for ThreeChevrolet Silverado 2500HD Trucks, in an Amount Not to Exceed $348,830(Specification No. 23­174) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment recognizing$348,830 in prior year fund balance in the Equipment Replacement Fund, Prior YearCarry Forward revenue account and appropriate the same amount into the EquipmentReplacement Fund, Machinery and Equipment expenditure account for this item.(Requires five affirmative votes)2. Authorize a one­time purchase and payment of purchase order to GuarantyChevrolet Motors, Inc. for three 2024 Chevrolet Silverado 2500HD service body trucksin the amount of $318,830, plus a contingency amount of $30,000, for a total amountnot to exceed $348,830, subject to non­substantive changes approved by the CityManager and City Attorney.15.Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for TwoChevrolet Silverado 1500 Trucks, in an Amount Not to Exceed $101,641(Specification No. 23­178) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment of purchaseorder to Guaranty Chevrolet Motors, Inc. for two 2024 Chevrolet Silverado 1500Standard Cab trucks in the amount of $96,641, plus a contingency amount of $5,000,for a total amount not to exceed $101,641, subject to non­substantive changesapproved by the City Manager and City Attorney. 16.Award a Purchase Order to Penske Chevrolet of Cerritos in an Amount Not to Exceed$227,492 (Specification No. 23­167A) (Non­General Fund) (Revive Santa Ana)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment of purchaseorder to Penske Chevrolet of Cerritos for four 2024 Chevrolet Express 2500 12­Passenger Vans in the amount of $207,492, plus a contingency amount of $20,000,for a total amount not to exceed $227,492, subject to non­substantive changesapproved by the City Manager and City Attorney.17.Award a Purchase Order to National Auto Fleet Group for One Ford TransitPassenger Wagon Van in an Amount Not to Exceed $123,658 (Specification No. 23­177) (General Fund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment of a PurchaseOrder to National Auto Fleet Group for one 2024 Ford Transit Passenger Wagon Vanin the amount of $103,658 plus a contingency amount of $20,000, for a total amountnot to exceed $123,658, subject to non­substantive changes approved by the CityManager and City Attorney.18.Approve Appropriation Adjustment to Recognize Grant Revenue, Approve anAgreement with the State of California Office of Traffic Safety to Secure a BicycleSafety Grant in an Amount Not to Exceed $199,900, and Approve an Agreement withCharitable Ventures of Orange County to Provide Bicycle Safety Education in anAmount Not to Exceed $199,900 (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment to recognize Officeof Traffic Safety Pedestrian and Bicycle Safety grant funds in the amount of $199,900in the OTS­PWA Traffic Safety Grants, Federal Grants­Indirect revenue account andappropriate the same amount to the OTS­Bicycle Safety PWA, Contract Services­Professional expenditure account. (Requires five affirmative votes)2. Authorize the City Manager to execute a one­year grant agreement with the State ofCalifornia Office of Traffic Safety for Pedestrian and Bicycle Safety Program funds inan amount not to exceed $199,900, for a one­year period beginning October 1, 2023,and ending September 30, 2024, (timeframe consistent with the grant cycle), subjectto non­substantive changes approved by the City Manager and the City Attorney(Agreement No. 2023­XXX).3. Authorize the City Manager to execute an agreement with Charitable Ventures ofOrange County, Inc., to provide bicycle safety education services for a one­yearperiod beginning December 19, 2023, and ending October 31, 2024, in an amountnot to exceed $199,900, subject to non­substantive changes approved by the CityManager and the City Attorney (Agreement No. 2023­XXX).19.Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of$676,386 for the ARPA Neighborhood Streetlights – Phase I project with anEstimated Project Delivery Cost of $845,483 (Project No. 22­1387) (Non­GeneralFund) (Revive Santa Ana)Department(s): Public Works AgencyRecommended Action: 1. Approve an amendment to the Fiscal Year 2023­24Capital Improvement Program to include $845,483 of funding in the American RescuePlan Act funds for ARPA Neighborhood Streetlights – Phase I.2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsiblebidder, in accordance with the base bid in the amount of $676,386, subject to changeorders (not to exceed 25% of the base bid amount) in accordance with theGreenbook: Standard Specifications for Public Works Construction, for constructionof the ARPA Neighborhood Streetlights – Phase I, for a term beginning December 19,2023, and ending upon project completion, and authorize the City Manager to executethe contract subject to non­substantive changes approved by the City Manager andCity Attorney.3. Approve the Project Cost Analysis for a total estimated construction delivery cost of$845,483, which includes $676,386 for the construction contract; $101,458 forcontract administration, inspection, and testing; and a $67,639 project contingency forunanticipated or unforeseen work.4. Determine that, pursuant to the California Environmental Quality Act, therecommended actions are exempt from further review.  Categorical ExemptionEnvironmental Review No. ER­2023­120 was filed for the project 22­1387.20.Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of$2,288,087 for the Pedestrian and Mobility Improvements Phase II with an EstimatedProject Delivery Cost of $2,860,109 (Project No. 22­1406) (Non­General Fund)(Revive Santa Ana)Department(s): Public Works AgencyRecommended Action: 1. Authorize budget reallocation of $161,817 in unspentAmerican Rescue Plan Act  account from the Pedestrian and Mobility ImprovementPhase I (No. 22­1405) Project, $143,475 in unspent American Rescue Plan Actaccount from the Pedestrian and Mobility Improvement Phase III (No. 22­1407)Project, and $154,517 in unspent American Rescue Plan Act account from theNeighborhood Streetlights Phase I (No. 22­1387) Project to construction funds for thePedestrian and Mobility Improvement Phase II Project (No. 22­1406) to complete theproject funding requirement.2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsiblebidder, in accordance with the base bid in the amount of $2,288,087, subject tochange orders (not to exceed 25% of the base bid amount) in accordance with theGreenbook: Standard Specifications for Public Works Construction, for constructionof the Pedestrian and Mobility Improvements Phase II for the term beginning uponexecution of the contract and ending upon project completion, and authorize the CityManager to execute the contract, subject to non­substantive changes approved by theCity Manager and the City Attorney.3. Approve the Project Cost Analysis for a total estimated construction delivery cost of$2,860,109, which includes $2,288,087 for the construction contract, $343,213 forcontract administration, inspection, and testing, and a $288,809 project contingencyfor unanticipated or unforeseen work.4. Approve an amendment to the FY 2023­24 Capital Improvement Program toinclude $2,400,300 in construction funding from the American Rescue Plan Act grantfunds and $459,809 in construction funding from the American Rescue Plan Actapproved in FY 2022­23 proposed budget for the Pedestrian and MobilityImprovements­Phase II. 5. Determine, pursuant to the California Environmental Quality Act, the recommendedactions are exempt from further review.  Categorical Exemption Environmental ReviewNo. ER­2023­5 was filed for the project 22­1406.21.Approve Agreement with Thomson Reuters for Legal Research Subscription Services(General Fund)Department(s): City Attorney’s OfficeRecommended Action: Authorize the City Manager to execute an agreement withThomson Reuters for legal research subscription services in the amount of$102,889.92 for a three­year term beginning January 1, 2024 through December 31,2026, subject to non­substantive changes approved by the City Manager and the CityAttorney (Agreement No. 2023­XXX).22.Approve the Agreement with ParkMobile, LLC to Provide a Mobile App PaymentOption for Parking Meters in the Amount of $500,000Department(s): Community Development AgencyRecommended Action: Authorize the City Manager to execute an agreement withParkMobile, LLC for parking meter mobile app services for a three­year termbeginning December 15, 2023 to December 14, 2026, with an option to extend for atwo­year term, in an amount not to exceed $500,000, subject to non­substantivechanges approved by the City Manager and City Attorney (Agreement No. 2023­XXX).23.Approve an Agreement with Forensic Nurse Specialists, Inc. for Sexual Assault VictimExams and Evidence Collection Services (General Fund)Department(s): Police DepartmentRecommended Action: Authorize the City Manager to execute a five­yearagreement with Forensic Nurse Specialists, Inc. for the period of December 19, 2023through August 31, 2028, to provide sexual assault victim examinations and evidencecollection services for the Santa Ana Police Department in an amount not to exceed$350,000, subject to non­substantive changes approved by the City Manager and CityAttorney (Agreement No. 2023­XXX).24.Agreements with Enterprise Fleet Management for Leased VehiclesDepartment(s): Police DepartmentRecommended Action: Authorize the City Manager to execute the followingagreements with Enterprise FM Trust and Enterprise Fleet Management, Inc. forleased vehicles for the period of January 1, 2024 through April 18, 2026 for a totalannual amount not to exceed $612,936, with a one­year extension option, subject tonon­substantive changes approved by the City Manager and City Attorney:1. Master Walkaway Lease Agreement (Agreement No. 2023­XXX)2. Master Equity Lease Agreement (Agreement No. 2023­XXX)3. Maintenance Management and Fleet Rental Agreement (Agreement No. 2023­XXX)4. Supplemental Agreement between City and Enterprise (Agreement No. 2023­XXX)25.Adopt a Reimbursement Resolution Approving an Updated Construction InstallmentSale Agreement with the California State Water Resources Control Board forFinancing of the Well 32 Nitrate Treatment Project (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Adopt a Reimbursement Resolution with the CaliforniaState Water Resources Control Board for financing of the Well 32 Nitrate TreatmentProject, in an amount up to $13,761,712.RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AUTHORIZING THE REIMBURSEMENT OF FUNDINGFOR THE WELL 32 NITRATE TREATMENT AND REHABILITATION PROJECTFROM THE STATE WATER RESOURCES CONTROL BOARD26.Resolution to Adopt and Approve for Submission of the Fiscal Year 2022­23 MeasureM2 Year­End Expenditure ReportDepartment(s): Public Works AgencyRecommended Action: Adopt a resolution approving the Measure M2 AnnualExpenditure Report for Fiscal Year 2022­23, and authorize submission of the report tothe Orange County Transportation Authority, as required by Measure M2 FundingEligibility Guidelines.RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA CONCERNING THE MEASURE M2 EXPENDITUREREPORT FOR THE CITY OF SANTA ANA27.Adopt Resolution Authorizing the Executive Director of Public Works Agency toExecute Grant Agreement with the California Department of Transportation for theWalnut Street Urban Greening ProjectDepartment(s): Public Works AgencyRecommended Action: Adopt a resolution authorizing the Executive Director ofPublic Works Agency to execute a grant agreement with the California Department ofTransportation for the Walnut Street Urban Greening Project. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE WALNUT STREET URBAN GREENING PROJECT 28.Adopt a Resolution Authorizing the Executive Director of the Public Works Agency to Execute Grant Agreements with the California Department of Transportation for the Santa Ana Bus Stop Facility Improvements Project Department(s): Public Works Agency Recommended Action: Adopt a Resolution Authorizing the Executive Director of the Public Works Agency to Execute Grant Agreements with the California Department of Transportation for the Santa Ana Bus Stop Facility Improvements Project RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE SANTA ANA BUS STOP FACILITY IMPROVEMENTS PROJECT 29.Adopt a Resolution Authorizing Ceremonial Street Naming of Lydia Romero­Cruz Way (General Fund) Department(s): Public Works Agency Recommended Action: 1. Adopt a resolution authorizing the ceremonial street naming of Lydia Romero­Cruz Way along Lincoln Avenue from Washington Avenue to Stafford Street. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF LYDIA ROMERO­CRUZ WAY ALONG LINCOLN AVENUE FROM WASHINGTON AVENUE TO STAFFORD STREET 2. Direct Staff to install two ceremonial signs at the intersections of Lincoln Avenue at Washington Avenue and at Lincoln Avenue at Stafford Street. 30.Resolution Authorizing Ceremonial Street Naming of Josephine “Chepa” Andrade Way (General Fund) Department(s): Public Works Agency Recommended Action: 1. Adopt a resolution authorizing the ceremonial street naming of Josephine “Chepa” Andrade Way, along Logan Street from Washington Avenue to Stafford Street. RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF JOSEPHINE “CHEPA” ANDRADE WAY ALONG LOGAN STREET FROM WASHINGTON AVENUE TO STAFFORD STREET 2. Direct staff to install two ceremonial signs at the intersections of Logan Street at Washington Avenue and Logan Street at Stafford Street. **END OF CONSENT CALENDAR** Business Calendar 31.Approve an Agreement with City Net to Provide Street Outreach and Engagement Services addressing Quality­of­Life concerns, in an Amount not to Exceed, $3,841,845.51 beginning January 1, 2024 through December 31, 2024 (Non­General Fund) (Continued from the City Council Meeting of December 5, 2023, Item No. 08) Department(s): Community Development Agency Recommended Action: 1. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc., DBA City Net in an amount not to exceed $3,841,845.51 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds and addresses quality­of­life services from January 1, 2024 through December 31, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). OR 2. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc., DBA City Net in an amount not to exceed $3,571,134.90 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds and addresses quality­of­life services from January 1, 2024 through December 31, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX) 3. Authorize the City Manager to execute agreements required by state or federal agencies for the use of Homeless Housing, Assistance and Prevention (HHAP) funding, or for any additional funding that may become available. **END OF BUSINESS CALENDAR** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Selection of Mayor Pro Tem for 2024 2. Housing Successor Annual Report for FY 2022­2023 3. Zoning Code Cleanups and Ordinance Updates POSTING STATEMENT: On December 12, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 14 12/19/2023   City Council Meeting PacketDecember 19, 2023CLOSED SESSION MEETING – 4:30 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Tom HatchInterim City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) general agenda item, iii) public hearingitem, iv) special agenda item, or v) for Housing Authority item. You may request tospeak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:30 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 4:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:30 p.m. Speakers who are not in the speaker queue with their hand raised by 4:30 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 4:00 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaInterim City Manager Tom HatchCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Ramon Figueroa, Acting Human Resources Executive DirectorEmployee Organization:Santa Ana Police Officers Association (POA)2.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Government Code Section 54956.9(d)(2):One (1) matter – Compliance with AB 2011 & SB63.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government CodeSection 54957(b)(1)Title: Interim City ManagerRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaInterim City Manager Tom HatchCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Pastor Rita Gutierrez, Rock ofSalvation Christian CenterADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificate of Recognition Presented by Mayor Amezcua to Alejandra Rodriguez forOutstanding Contributions to the Community (Good Neighbor Award)2.Certificates of Recognition Presented by Councilmember Bacerra to the Mater DeiHigh School Girls Volleyball, Girls Tennis, and Football Teams for Winning 2023 StateChampionshipsSTAFF PRESENTATIONS3.Parks, Recreation, and Community Services PresentationCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 4 through 30 and waive reading of all resolutions and ordinances. 4.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.5.Minutes from the Regular Meetings of June 6, 2023 and June 20, 2023Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.6.Public Intoxication and Substance Abuse Enforcement Informational ReportDepartment(s): Police DepartmentRecommended Action: Receive and file.7.Provide City Council Update on Joint School Collaboration City Council SubcommitteeDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: Receive and file.8.Approve Destruction of Obsolete City RecordsDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: Approve the request for the destruction of obsolete recordsfrom the Parks, Recreation, and Community Services Agency in accordance with theretention schedule outlined in City Council Resolution 2013­014.9.Fiscal Year 2022­23 General Fund ResultsDepartment(s): Finance and Management ServicesRecommended Action:1. Receive and file this informational report.2. Approve proposed General Fund appropriation adjustment of $350,000 for non­departmental litigation. (Requires five affirmative votes)10.Budget Calendar and Community Engagement Plan for Fiscal Year 2024­2025Department(s): Finance and Management ServicesRecommended Action: Approve the Budget Calendar and Community EngagementPlan for Fiscal Year 2024­25.11.Annual Development Impact Fee Report for Fiscal Year 2022­2023Department(s): Public Works AgencyRecommended Action: Receive and file.12.Approve General Fund Appropriation Adjustment to Cure Negative Fund Balance inthe Public Works Engineering Fund (General Fund)Department(s): Public Works AgencyRecommended Action: Approve a General Fund appropriation adjustment totransfer $2.9 million to the Public Works Engineering Fund 086 to cure the negativefund balance and prepare for fund closure during FY 2023­24. (Requires fiveaffirmative votes)13.Approve a Capital Improvement Project Amendment for Bikeway and Safe Routes toSchool Projects (Project Nos. 24­6000, 24­6001, 24­6002, 24­6003, 24­6004)Department(s): Public Works AgencyRecommended Action: 1. Approve an amendment to the Fiscal Year 2023­24Capital Improvement Project to include $50,000 of funding to the MendezIntermediate, Advance Learning Academy, Santiago Elementary, and SierraIntermediate Safe Routes to School (Project No. 24­6000). 2. Approve an amendmentto the Fiscal Year 2023­24 Capital Improvement Project to include $50,000 of fundingto the MacArthur Intermediate and Taft Elementary Safe Routes to School (Project No.24­6001). 3. Approve an amendment to the Fiscal Year 2023­24 Capital ImprovementProject to include $50,000 of funding to the Madison Elementary, Roosevelt­WalkerAcademy, and Century High SRTS Safe Routes to School (Project No. 24­6002). 4.Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project toinclude $120,000 of funding to the Santa Ana High School and Heninger ElementarySchool SRTS (Project No. 24­6003). 5. Approve an amendment to the Fiscal Year2023­24 Capital Improvement Project to include $100,000 of funding to the JacksonElementary and Diamond Elementary Safe Routes to School (Project No. 24­6004). 14.Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for ThreeChevrolet Silverado 2500HD Trucks, in an Amount Not to Exceed $348,830(Specification No. 23­174) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment recognizing$348,830 in prior year fund balance in the Equipment Replacement Fund, Prior YearCarry Forward revenue account and appropriate the same amount into the EquipmentReplacement Fund, Machinery and Equipment expenditure account for this item.(Requires five affirmative votes)2. Authorize a one­time purchase and payment of purchase order to GuarantyChevrolet Motors, Inc. for three 2024 Chevrolet Silverado 2500HD service body trucksin the amount of $318,830, plus a contingency amount of $30,000, for a total amountnot to exceed $348,830, subject to non­substantive changes approved by the CityManager and City Attorney.15.Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for TwoChevrolet Silverado 1500 Trucks, in an Amount Not to Exceed $101,641(Specification No. 23­178) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment of purchaseorder to Guaranty Chevrolet Motors, Inc. for two 2024 Chevrolet Silverado 1500Standard Cab trucks in the amount of $96,641, plus a contingency amount of $5,000,for a total amount not to exceed $101,641, subject to non­substantive changesapproved by the City Manager and City Attorney. 16.Award a Purchase Order to Penske Chevrolet of Cerritos in an Amount Not to Exceed$227,492 (Specification No. 23­167A) (Non­General Fund) (Revive Santa Ana)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment of purchaseorder to Penske Chevrolet of Cerritos for four 2024 Chevrolet Express 2500 12­Passenger Vans in the amount of $207,492, plus a contingency amount of $20,000,for a total amount not to exceed $227,492, subject to non­substantive changesapproved by the City Manager and City Attorney.17.Award a Purchase Order to National Auto Fleet Group for One Ford TransitPassenger Wagon Van in an Amount Not to Exceed $123,658 (Specification No. 23­177) (General Fund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment of a PurchaseOrder to National Auto Fleet Group for one 2024 Ford Transit Passenger Wagon Vanin the amount of $103,658 plus a contingency amount of $20,000, for a total amountnot to exceed $123,658, subject to non­substantive changes approved by the CityManager and City Attorney.18.Approve Appropriation Adjustment to Recognize Grant Revenue, Approve anAgreement with the State of California Office of Traffic Safety to Secure a BicycleSafety Grant in an Amount Not to Exceed $199,900, and Approve an Agreement withCharitable Ventures of Orange County to Provide Bicycle Safety Education in anAmount Not to Exceed $199,900 (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment to recognize Officeof Traffic Safety Pedestrian and Bicycle Safety grant funds in the amount of $199,900in the OTS­PWA Traffic Safety Grants, Federal Grants­Indirect revenue account andappropriate the same amount to the OTS­Bicycle Safety PWA, Contract Services­Professional expenditure account. (Requires five affirmative votes)2. Authorize the City Manager to execute a one­year grant agreement with the State ofCalifornia Office of Traffic Safety for Pedestrian and Bicycle Safety Program funds inan amount not to exceed $199,900, for a one­year period beginning October 1, 2023,and ending September 30, 2024, (timeframe consistent with the grant cycle), subjectto non­substantive changes approved by the City Manager and the City Attorney(Agreement No. 2023­XXX).3. Authorize the City Manager to execute an agreement with Charitable Ventures ofOrange County, Inc., to provide bicycle safety education services for a one­yearperiod beginning December 19, 2023, and ending October 31, 2024, in an amountnot to exceed $199,900, subject to non­substantive changes approved by the CityManager and the City Attorney (Agreement No. 2023­XXX).19.Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of$676,386 for the ARPA Neighborhood Streetlights – Phase I project with anEstimated Project Delivery Cost of $845,483 (Project No. 22­1387) (Non­GeneralFund) (Revive Santa Ana)Department(s): Public Works AgencyRecommended Action: 1. Approve an amendment to the Fiscal Year 2023­24Capital Improvement Program to include $845,483 of funding in the American RescuePlan Act funds for ARPA Neighborhood Streetlights – Phase I.2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsiblebidder, in accordance with the base bid in the amount of $676,386, subject to changeorders (not to exceed 25% of the base bid amount) in accordance with theGreenbook: Standard Specifications for Public Works Construction, for constructionof the ARPA Neighborhood Streetlights – Phase I, for a term beginning December 19,2023, and ending upon project completion, and authorize the City Manager to executethe contract subject to non­substantive changes approved by the City Manager andCity Attorney.3. Approve the Project Cost Analysis for a total estimated construction delivery cost of$845,483, which includes $676,386 for the construction contract; $101,458 forcontract administration, inspection, and testing; and a $67,639 project contingency forunanticipated or unforeseen work.4. Determine that, pursuant to the California Environmental Quality Act, therecommended actions are exempt from further review.  Categorical ExemptionEnvironmental Review No. ER­2023­120 was filed for the project 22­1387.20.Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of$2,288,087 for the Pedestrian and Mobility Improvements Phase II with an EstimatedProject Delivery Cost of $2,860,109 (Project No. 22­1406) (Non­General Fund)(Revive Santa Ana)Department(s): Public Works AgencyRecommended Action: 1. Authorize budget reallocation of $161,817 in unspentAmerican Rescue Plan Act  account from the Pedestrian and Mobility ImprovementPhase I (No. 22­1405) Project, $143,475 in unspent American Rescue Plan Actaccount from the Pedestrian and Mobility Improvement Phase III (No. 22­1407)Project, and $154,517 in unspent American Rescue Plan Act account from theNeighborhood Streetlights Phase I (No. 22­1387) Project to construction funds for thePedestrian and Mobility Improvement Phase II Project (No. 22­1406) to complete theproject funding requirement.2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsiblebidder, in accordance with the base bid in the amount of $2,288,087, subject tochange orders (not to exceed 25% of the base bid amount) in accordance with theGreenbook: Standard Specifications for Public Works Construction, for constructionof the Pedestrian and Mobility Improvements Phase II for the term beginning uponexecution of the contract and ending upon project completion, and authorize the CityManager to execute the contract, subject to non­substantive changes approved by theCity Manager and the City Attorney.3. Approve the Project Cost Analysis for a total estimated construction delivery cost of$2,860,109, which includes $2,288,087 for the construction contract, $343,213 forcontract administration, inspection, and testing, and a $288,809 project contingencyfor unanticipated or unforeseen work.4. Approve an amendment to the FY 2023­24 Capital Improvement Program toinclude $2,400,300 in construction funding from the American Rescue Plan Act grantfunds and $459,809 in construction funding from the American Rescue Plan Actapproved in FY 2022­23 proposed budget for the Pedestrian and MobilityImprovements­Phase II. 5. Determine, pursuant to the California Environmental Quality Act, the recommendedactions are exempt from further review.  Categorical Exemption Environmental ReviewNo. ER­2023­5 was filed for the project 22­1406.21.Approve Agreement with Thomson Reuters for Legal Research Subscription Services(General Fund)Department(s): City Attorney’s OfficeRecommended Action: Authorize the City Manager to execute an agreement withThomson Reuters for legal research subscription services in the amount of$102,889.92 for a three­year term beginning January 1, 2024 through December 31,2026, subject to non­substantive changes approved by the City Manager and the CityAttorney (Agreement No. 2023­XXX).22.Approve the Agreement with ParkMobile, LLC to Provide a Mobile App PaymentOption for Parking Meters in the Amount of $500,000Department(s): Community Development AgencyRecommended Action: Authorize the City Manager to execute an agreement withParkMobile, LLC for parking meter mobile app services for a three­year termbeginning December 15, 2023 to December 14, 2026, with an option to extend for atwo­year term, in an amount not to exceed $500,000, subject to non­substantivechanges approved by the City Manager and City Attorney (Agreement No. 2023­XXX).23.Approve an Agreement with Forensic Nurse Specialists, Inc. for Sexual Assault VictimExams and Evidence Collection Services (General Fund)Department(s): Police DepartmentRecommended Action: Authorize the City Manager to execute a five­yearagreement with Forensic Nurse Specialists, Inc. for the period of December 19, 2023through August 31, 2028, to provide sexual assault victim examinations and evidencecollection services for the Santa Ana Police Department in an amount not to exceed$350,000, subject to non­substantive changes approved by the City Manager and CityAttorney (Agreement No. 2023­XXX).24.Agreements with Enterprise Fleet Management for Leased VehiclesDepartment(s): Police DepartmentRecommended Action: Authorize the City Manager to execute the followingagreements with Enterprise FM Trust and Enterprise Fleet Management, Inc. forleased vehicles for the period of January 1, 2024 through April 18, 2026 for a totalannual amount not to exceed $612,936, with a one­year extension option, subject tonon­substantive changes approved by the City Manager and City Attorney:1. Master Walkaway Lease Agreement (Agreement No. 2023­XXX)2. Master Equity Lease Agreement (Agreement No. 2023­XXX)3. Maintenance Management and Fleet Rental Agreement (Agreement No. 2023­XXX)4. Supplemental Agreement between City and Enterprise (Agreement No. 2023­XXX)25.Adopt a Reimbursement Resolution Approving an Updated Construction InstallmentSale Agreement with the California State Water Resources Control Board forFinancing of the Well 32 Nitrate Treatment Project (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Adopt a Reimbursement Resolution with the CaliforniaState Water Resources Control Board for financing of the Well 32 Nitrate TreatmentProject, in an amount up to $13,761,712.RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AUTHORIZING THE REIMBURSEMENT OF FUNDINGFOR THE WELL 32 NITRATE TREATMENT AND REHABILITATION PROJECTFROM THE STATE WATER RESOURCES CONTROL BOARD26.Resolution to Adopt and Approve for Submission of the Fiscal Year 2022­23 MeasureM2 Year­End Expenditure ReportDepartment(s): Public Works AgencyRecommended Action: Adopt a resolution approving the Measure M2 AnnualExpenditure Report for Fiscal Year 2022­23, and authorize submission of the report tothe Orange County Transportation Authority, as required by Measure M2 FundingEligibility Guidelines.RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA CONCERNING THE MEASURE M2 EXPENDITUREREPORT FOR THE CITY OF SANTA ANA27.Adopt Resolution Authorizing the Executive Director of Public Works Agency toExecute Grant Agreement with the California Department of Transportation for theWalnut Street Urban Greening ProjectDepartment(s): Public Works AgencyRecommended Action: Adopt a resolution authorizing the Executive Director ofPublic Works Agency to execute a grant agreement with the California Department ofTransportation for the Walnut Street Urban Greening Project.RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THEPUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIADEPARTMENT OF TRANSPORTATION FOR THE WALNUT STREET URBANGREENING PROJECT28.Adopt a Resolution Authorizing the Executive Director of the Public Works Agency toExecute Grant Agreements with the California Department of Transportation for theSanta Ana Bus Stop Facility Improvements ProjectDepartment(s): Public Works AgencyRecommended Action: Adopt a Resolution Authorizing the Executive Director of thePublic Works Agency to Execute Grant Agreements with the California Department ofTransportation for the Santa Ana Bus Stop Facility Improvements ProjectRESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THEPUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIADEPARTMENT OF TRANSPORTATION FOR THE SANTA ANA BUS STOPFACILITY IMPROVEMENTS PROJECT29.Adopt a Resolution Authorizing Ceremonial Street Naming of Lydia Romero­CruzWay (General Fund)Department(s): Public Works AgencyRecommended Action: 1. Adopt a resolution authorizing the ceremonial streetnaming of Lydia Romero­Cruz Way along Lincoln Avenue from Washington Avenue toStafford Street.RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIALSTREET NAME OF LYDIA ROMERO­CRUZ WAY ALONG LINCOLN AVENUEFROM WASHINGTON AVENUE TO STAFFORD STREET2. Direct Staff to install two ceremonial signs at the intersections of Lincoln Avenue atWashington Avenue and at Lincoln Avenue at Stafford Street.30.Resolution Authorizing Ceremonial Street Naming of Josephine “Chepa” AndradeWay (General Fund)Department(s): Public Works AgencyRecommended Action: 1. Adopt a resolution authorizing the ceremonial streetnaming of Josephine “Chepa” Andrade Way, along Logan Street from WashingtonAvenue to Stafford Street.RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF JOSEPHINE “CHEPA” ANDRADE WAY ALONG LOGAN STREET FROM WASHINGTON AVENUE TO STAFFORD STREET 2. Direct staff to install two ceremonial signs at the intersections of Logan Street at Washington Avenue and Logan Street at Stafford Street. **END OF CONSENT CALENDAR** Business Calendar 31.Approve an Agreement with City Net to Provide Street Outreach and Engagement Services addressing Quality­of­Life concerns, in an Amount not to Exceed, $3,841,845.51 beginning January 1, 2024 through December 31, 2024 (Non­General Fund) (Continued from the City Council Meeting of December 5, 2023, Item No. 08) Department(s): Community Development Agency Recommended Action: 1. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc., DBA City Net in an amount not to exceed $3,841,845.51 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds and addresses quality­of­life services from January 1, 2024 through December 31, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). OR 2. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc., DBA City Net in an amount not to exceed $3,571,134.90 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds and addresses quality­of­life services from January 1, 2024 through December 31, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX) 3. Authorize the City Manager to execute agreements required by state or federal agencies for the use of Homeless Housing, Assistance and Prevention (HHAP) funding, or for any additional funding that may become available. **END OF BUSINESS CALENDAR** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Selection of Mayor Pro Tem for 2024 2. Housing Successor Annual Report for FY 2022­2023 3. Zoning Code Cleanups and Ordinance Updates POSTING STATEMENT: On December 12, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 15 12/19/2023   City Council Meeting PacketDecember 19, 2023CLOSED SESSION MEETING – 4:30 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Tom HatchInterim City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) general agenda item, iii) public hearingitem, iv) special agenda item, or v) for Housing Authority item. You may request tospeak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:30 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 4:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:30 p.m. Speakers who are not in the speaker queue with their hand raised by 4:30 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 4:00 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaInterim City Manager Tom HatchCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Ramon Figueroa, Acting Human Resources Executive DirectorEmployee Organization:Santa Ana Police Officers Association (POA)2.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Government Code Section 54956.9(d)(2):One (1) matter – Compliance with AB 2011 & SB63.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government CodeSection 54957(b)(1)Title: Interim City ManagerRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaInterim City Manager Tom HatchCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Pastor Rita Gutierrez, Rock ofSalvation Christian CenterADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificate of Recognition Presented by Mayor Amezcua to Alejandra Rodriguez forOutstanding Contributions to the Community (Good Neighbor Award)2.Certificates of Recognition Presented by Councilmember Bacerra to the Mater DeiHigh School Girls Volleyball, Girls Tennis, and Football Teams for Winning 2023 StateChampionshipsSTAFF PRESENTATIONS3.Parks, Recreation, and Community Services PresentationCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 4 through 30 and waive reading of all resolutions and ordinances. 4.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.5.Minutes from the Regular Meetings of June 6, 2023 and June 20, 2023Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.6.Public Intoxication and Substance Abuse Enforcement Informational ReportDepartment(s): Police DepartmentRecommended Action: Receive and file.7.Provide City Council Update on Joint School Collaboration City Council SubcommitteeDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: Receive and file.8.Approve Destruction of Obsolete City RecordsDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: Approve the request for the destruction of obsolete recordsfrom the Parks, Recreation, and Community Services Agency in accordance with theretention schedule outlined in City Council Resolution 2013­014.9.Fiscal Year 2022­23 General Fund ResultsDepartment(s): Finance and Management ServicesRecommended Action:1. Receive and file this informational report.2. Approve proposed General Fund appropriation adjustment of $350,000 for non­departmental litigation. (Requires five affirmative votes)10.Budget Calendar and Community Engagement Plan for Fiscal Year 2024­2025Department(s): Finance and Management ServicesRecommended Action: Approve the Budget Calendar and Community EngagementPlan for Fiscal Year 2024­25.11.Annual Development Impact Fee Report for Fiscal Year 2022­2023Department(s): Public Works AgencyRecommended Action: Receive and file.12.Approve General Fund Appropriation Adjustment to Cure Negative Fund Balance inthe Public Works Engineering Fund (General Fund)Department(s): Public Works AgencyRecommended Action: Approve a General Fund appropriation adjustment totransfer $2.9 million to the Public Works Engineering Fund 086 to cure the negativefund balance and prepare for fund closure during FY 2023­24. (Requires fiveaffirmative votes)13.Approve a Capital Improvement Project Amendment for Bikeway and Safe Routes toSchool Projects (Project Nos. 24­6000, 24­6001, 24­6002, 24­6003, 24­6004)Department(s): Public Works AgencyRecommended Action: 1. Approve an amendment to the Fiscal Year 2023­24Capital Improvement Project to include $50,000 of funding to the MendezIntermediate, Advance Learning Academy, Santiago Elementary, and SierraIntermediate Safe Routes to School (Project No. 24­6000). 2. Approve an amendmentto the Fiscal Year 2023­24 Capital Improvement Project to include $50,000 of fundingto the MacArthur Intermediate and Taft Elementary Safe Routes to School (Project No.24­6001). 3. Approve an amendment to the Fiscal Year 2023­24 Capital ImprovementProject to include $50,000 of funding to the Madison Elementary, Roosevelt­WalkerAcademy, and Century High SRTS Safe Routes to School (Project No. 24­6002). 4.Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Project toinclude $120,000 of funding to the Santa Ana High School and Heninger ElementarySchool SRTS (Project No. 24­6003). 5. Approve an amendment to the Fiscal Year2023­24 Capital Improvement Project to include $100,000 of funding to the JacksonElementary and Diamond Elementary Safe Routes to School (Project No. 24­6004). 14.Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for ThreeChevrolet Silverado 2500HD Trucks, in an Amount Not to Exceed $348,830(Specification No. 23­174) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment recognizing$348,830 in prior year fund balance in the Equipment Replacement Fund, Prior YearCarry Forward revenue account and appropriate the same amount into the EquipmentReplacement Fund, Machinery and Equipment expenditure account for this item.(Requires five affirmative votes)2. Authorize a one­time purchase and payment of purchase order to GuarantyChevrolet Motors, Inc. for three 2024 Chevrolet Silverado 2500HD service body trucksin the amount of $318,830, plus a contingency amount of $30,000, for a total amountnot to exceed $348,830, subject to non­substantive changes approved by the CityManager and City Attorney.15.Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for TwoChevrolet Silverado 1500 Trucks, in an Amount Not to Exceed $101,641(Specification No. 23­178) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment of purchaseorder to Guaranty Chevrolet Motors, Inc. for two 2024 Chevrolet Silverado 1500Standard Cab trucks in the amount of $96,641, plus a contingency amount of $5,000,for a total amount not to exceed $101,641, subject to non­substantive changesapproved by the City Manager and City Attorney. 16.Award a Purchase Order to Penske Chevrolet of Cerritos in an Amount Not to Exceed$227,492 (Specification No. 23­167A) (Non­General Fund) (Revive Santa Ana)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment of purchaseorder to Penske Chevrolet of Cerritos for four 2024 Chevrolet Express 2500 12­Passenger Vans in the amount of $207,492, plus a contingency amount of $20,000,for a total amount not to exceed $227,492, subject to non­substantive changesapproved by the City Manager and City Attorney.17.Award a Purchase Order to National Auto Fleet Group for One Ford TransitPassenger Wagon Van in an Amount Not to Exceed $123,658 (Specification No. 23­177) (General Fund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment of a PurchaseOrder to National Auto Fleet Group for one 2024 Ford Transit Passenger Wagon Vanin the amount of $103,658 plus a contingency amount of $20,000, for a total amountnot to exceed $123,658, subject to non­substantive changes approved by the CityManager and City Attorney.18.Approve Appropriation Adjustment to Recognize Grant Revenue, Approve anAgreement with the State of California Office of Traffic Safety to Secure a BicycleSafety Grant in an Amount Not to Exceed $199,900, and Approve an Agreement withCharitable Ventures of Orange County to Provide Bicycle Safety Education in anAmount Not to Exceed $199,900 (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment to recognize Officeof Traffic Safety Pedestrian and Bicycle Safety grant funds in the amount of $199,900in the OTS­PWA Traffic Safety Grants, Federal Grants­Indirect revenue account andappropriate the same amount to the OTS­Bicycle Safety PWA, Contract Services­Professional expenditure account. (Requires five affirmative votes)2. Authorize the City Manager to execute a one­year grant agreement with the State ofCalifornia Office of Traffic Safety for Pedestrian and Bicycle Safety Program funds inan amount not to exceed $199,900, for a one­year period beginning October 1, 2023,and ending September 30, 2024, (timeframe consistent with the grant cycle), subjectto non­substantive changes approved by the City Manager and the City Attorney(Agreement No. 2023­XXX).3. Authorize the City Manager to execute an agreement with Charitable Ventures ofOrange County, Inc., to provide bicycle safety education services for a one­yearperiod beginning December 19, 2023, and ending October 31, 2024, in an amountnot to exceed $199,900, subject to non­substantive changes approved by the CityManager and the City Attorney (Agreement No. 2023­XXX).19.Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of$676,386 for the ARPA Neighborhood Streetlights – Phase I project with anEstimated Project Delivery Cost of $845,483 (Project No. 22­1387) (Non­GeneralFund) (Revive Santa Ana)Department(s): Public Works AgencyRecommended Action: 1. Approve an amendment to the Fiscal Year 2023­24Capital Improvement Program to include $845,483 of funding in the American RescuePlan Act funds for ARPA Neighborhood Streetlights – Phase I.2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsiblebidder, in accordance with the base bid in the amount of $676,386, subject to changeorders (not to exceed 25% of the base bid amount) in accordance with theGreenbook: Standard Specifications for Public Works Construction, for constructionof the ARPA Neighborhood Streetlights – Phase I, for a term beginning December 19,2023, and ending upon project completion, and authorize the City Manager to executethe contract subject to non­substantive changes approved by the City Manager andCity Attorney.3. Approve the Project Cost Analysis for a total estimated construction delivery cost of$845,483, which includes $676,386 for the construction contract; $101,458 forcontract administration, inspection, and testing; and a $67,639 project contingency forunanticipated or unforeseen work.4. Determine that, pursuant to the California Environmental Quality Act, therecommended actions are exempt from further review.  Categorical ExemptionEnvironmental Review No. ER­2023­120 was filed for the project 22­1387.20.Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of$2,288,087 for the Pedestrian and Mobility Improvements Phase II with an EstimatedProject Delivery Cost of $2,860,109 (Project No. 22­1406) (Non­General Fund)(Revive Santa Ana)Department(s): Public Works AgencyRecommended Action: 1. Authorize budget reallocation of $161,817 in unspentAmerican Rescue Plan Act  account from the Pedestrian and Mobility ImprovementPhase I (No. 22­1405) Project, $143,475 in unspent American Rescue Plan Actaccount from the Pedestrian and Mobility Improvement Phase III (No. 22­1407)Project, and $154,517 in unspent American Rescue Plan Act account from theNeighborhood Streetlights Phase I (No. 22­1387) Project to construction funds for thePedestrian and Mobility Improvement Phase II Project (No. 22­1406) to complete theproject funding requirement.2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsiblebidder, in accordance with the base bid in the amount of $2,288,087, subject tochange orders (not to exceed 25% of the base bid amount) in accordance with theGreenbook: Standard Specifications for Public Works Construction, for constructionof the Pedestrian and Mobility Improvements Phase II for the term beginning uponexecution of the contract and ending upon project completion, and authorize the CityManager to execute the contract, subject to non­substantive changes approved by theCity Manager and the City Attorney.3. Approve the Project Cost Analysis for a total estimated construction delivery cost of$2,860,109, which includes $2,288,087 for the construction contract, $343,213 forcontract administration, inspection, and testing, and a $288,809 project contingencyfor unanticipated or unforeseen work.4. Approve an amendment to the FY 2023­24 Capital Improvement Program toinclude $2,400,300 in construction funding from the American Rescue Plan Act grantfunds and $459,809 in construction funding from the American Rescue Plan Actapproved in FY 2022­23 proposed budget for the Pedestrian and MobilityImprovements­Phase II. 5. Determine, pursuant to the California Environmental Quality Act, the recommendedactions are exempt from further review.  Categorical Exemption Environmental ReviewNo. ER­2023­5 was filed for the project 22­1406.21.Approve Agreement with Thomson Reuters for Legal Research Subscription Services(General Fund)Department(s): City Attorney’s OfficeRecommended Action: Authorize the City Manager to execute an agreement withThomson Reuters for legal research subscription services in the amount of$102,889.92 for a three­year term beginning January 1, 2024 through December 31,2026, subject to non­substantive changes approved by the City Manager and the CityAttorney (Agreement No. 2023­XXX).22.Approve the Agreement with ParkMobile, LLC to Provide a Mobile App PaymentOption for Parking Meters in the Amount of $500,000Department(s): Community Development AgencyRecommended Action: Authorize the City Manager to execute an agreement withParkMobile, LLC for parking meter mobile app services for a three­year termbeginning December 15, 2023 to December 14, 2026, with an option to extend for atwo­year term, in an amount not to exceed $500,000, subject to non­substantivechanges approved by the City Manager and City Attorney (Agreement No. 2023­XXX).23.Approve an Agreement with Forensic Nurse Specialists, Inc. for Sexual Assault VictimExams and Evidence Collection Services (General Fund)Department(s): Police DepartmentRecommended Action: Authorize the City Manager to execute a five­yearagreement with Forensic Nurse Specialists, Inc. for the period of December 19, 2023through August 31, 2028, to provide sexual assault victim examinations and evidencecollection services for the Santa Ana Police Department in an amount not to exceed$350,000, subject to non­substantive changes approved by the City Manager and CityAttorney (Agreement No. 2023­XXX).24.Agreements with Enterprise Fleet Management for Leased VehiclesDepartment(s): Police DepartmentRecommended Action: Authorize the City Manager to execute the followingagreements with Enterprise FM Trust and Enterprise Fleet Management, Inc. forleased vehicles for the period of January 1, 2024 through April 18, 2026 for a totalannual amount not to exceed $612,936, with a one­year extension option, subject tonon­substantive changes approved by the City Manager and City Attorney:1. Master Walkaway Lease Agreement (Agreement No. 2023­XXX)2. Master Equity Lease Agreement (Agreement No. 2023­XXX)3. Maintenance Management and Fleet Rental Agreement (Agreement No. 2023­XXX)4. Supplemental Agreement between City and Enterprise (Agreement No. 2023­XXX)25.Adopt a Reimbursement Resolution Approving an Updated Construction InstallmentSale Agreement with the California State Water Resources Control Board forFinancing of the Well 32 Nitrate Treatment Project (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Adopt a Reimbursement Resolution with the CaliforniaState Water Resources Control Board for financing of the Well 32 Nitrate TreatmentProject, in an amount up to $13,761,712.RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AUTHORIZING THE REIMBURSEMENT OF FUNDINGFOR THE WELL 32 NITRATE TREATMENT AND REHABILITATION PROJECTFROM THE STATE WATER RESOURCES CONTROL BOARD26.Resolution to Adopt and Approve for Submission of the Fiscal Year 2022­23 MeasureM2 Year­End Expenditure ReportDepartment(s): Public Works AgencyRecommended Action: Adopt a resolution approving the Measure M2 AnnualExpenditure Report for Fiscal Year 2022­23, and authorize submission of the report tothe Orange County Transportation Authority, as required by Measure M2 FundingEligibility Guidelines.RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA CONCERNING THE MEASURE M2 EXPENDITUREREPORT FOR THE CITY OF SANTA ANA27.Adopt Resolution Authorizing the Executive Director of Public Works Agency toExecute Grant Agreement with the California Department of Transportation for theWalnut Street Urban Greening ProjectDepartment(s): Public Works AgencyRecommended Action: Adopt a resolution authorizing the Executive Director ofPublic Works Agency to execute a grant agreement with the California Department ofTransportation for the Walnut Street Urban Greening Project.RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THEPUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIADEPARTMENT OF TRANSPORTATION FOR THE WALNUT STREET URBANGREENING PROJECT28.Adopt a Resolution Authorizing the Executive Director of the Public Works Agency toExecute Grant Agreements with the California Department of Transportation for theSanta Ana Bus Stop Facility Improvements ProjectDepartment(s): Public Works AgencyRecommended Action: Adopt a Resolution Authorizing the Executive Director of thePublic Works Agency to Execute Grant Agreements with the California Department ofTransportation for the Santa Ana Bus Stop Facility Improvements ProjectRESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THEPUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIADEPARTMENT OF TRANSPORTATION FOR THE SANTA ANA BUS STOPFACILITY IMPROVEMENTS PROJECT29.Adopt a Resolution Authorizing Ceremonial Street Naming of Lydia Romero­CruzWay (General Fund)Department(s): Public Works AgencyRecommended Action: 1. Adopt a resolution authorizing the ceremonial streetnaming of Lydia Romero­Cruz Way along Lincoln Avenue from Washington Avenue toStafford Street.RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIALSTREET NAME OF LYDIA ROMERO­CRUZ WAY ALONG LINCOLN AVENUEFROM WASHINGTON AVENUE TO STAFFORD STREET2. Direct Staff to install two ceremonial signs at the intersections of Lincoln Avenue atWashington Avenue and at Lincoln Avenue at Stafford Street.30.Resolution Authorizing Ceremonial Street Naming of Josephine “Chepa” AndradeWay (General Fund)Department(s): Public Works AgencyRecommended Action: 1. Adopt a resolution authorizing the ceremonial streetnaming of Josephine “Chepa” Andrade Way, along Logan Street from WashingtonAvenue to Stafford Street.RESOLUTION NO. 2023­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIALSTREET NAME OF JOSEPHINE “CHEPA” ANDRADE WAY ALONG LOGANSTREET FROM WASHINGTON AVENUE TO STAFFORD STREET2. Direct staff to install two ceremonial signs at the intersections of Logan Street atWashington Avenue and Logan Street at Stafford Street.**END OF CONSENT CALENDAR**Business Calendar31.Approve an Agreement with City Net to Provide Street Outreach and EngagementServices addressing Quality­of­Life concerns, in an Amount not to Exceed,$3,841,845.51 beginning January 1, 2024 through December 31, 2024 (Non­GeneralFund) (Continued from the City Council Meeting of December 5, 2023, Item No. 08)Department(s): Community Development AgencyRecommended Action:1. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc.,DBA City Net in an amount not to exceed $3,841,845.51 for the Santa AnaMultidisciplinary Street Outreach and Engagement (SMART) Program thatresponds and addresses quality­of­life services from January 1, 2024 throughDecember 31, 2024, subject to non­substantive changes approved by the CityManager and City Attorney (Agreement No. 2023­XXX).OR2. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc.,DBA City Net in an amount not to exceed $3,571,134.90 for the Santa AnaMultidisciplinary Street Outreach and Engagement (SMART) Program thatresponds and addresses quality­of­life services from January 1, 2024 throughDecember 31, 2024, subject to non­substantive changes approved by the CityManager and City Attorney (Agreement No. 2023­XXX)3. Authorize the City Manager to execute agreements required by state or federalagencies for the use of Homeless Housing, Assistance and Prevention (HHAP)funding, or for any additional funding that may become available.**END OF BUSINESS CALENDAR**CITY MANAGER COMMENTSCOUNCIL COMMENTSAB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time formembers of the Council to provide a brief oral report on attendance of any regional board orcommission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Selection of Mayor Pro Tem for 2024 2. Housing Successor Annual Report for FY 2022­2023 3. Zoning Code Cleanups and Ordinance Updates POSTING STATEMENT: On December 12, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes   City Council 16 12/19/2023   CITY COUNCIL 1 June 06, 2023 DRAFT Minutes of the Regular Meeting of the City Council City of Santa Ana, California June 06, 2023 CLOSED SESSION MEETING – 5:00 P.M. REGULAR OPEN MEETING – 5:45 P.M. (Immediately following the Closed Session Meeting) CITY COUNCIL CHAMBER 22 Civic Center Plaza, Santa Ana, CA 92701 CLOSED SESSION CALL TO ORDER MINUTES: Mayor Amezcua called the Closed Session meeting to order at 5:17 P.M. ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Mayor Pro Tem Jessie Lopez Mayor Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall     City Council 5 – 1 12/19/2023 CITY COUNCIL 2 June 06, 2023 ROLL CALL MINUTES: City Clerk Jennifer L. Hall conducted roll call. Councilmembers Penaloza, Phan, and Vazquez, Mayor Pro Tem Lopez, and Mayor Amezcua were present. Councilmember Hernandez joined the meeting during Closed Session. Councilmember Bacerra was absent. ADDITIONS\DELETIONS TO CLOSED SESSION MINUTES: None. Councilmember Phan reported a recusal on Closed Session Item No. 01 as Dyer 18, LLC is a client of her employer Rutan & Tucker. PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. MINUTES: No public comments were received regarding Closed Session items. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. MINUTES: Mayor Amezcua recessed to consider the Closed Session items at 5:21 P.M. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code: A. City of Santa Ana v. Dyer 18 LLC, Orange County Superior Court, Case No. 30- 2022-01248172 B. City of Santa Ana v. Dyer 18 LLC, United States District Court, Case No. 8:22-cv- 00433 2. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiators: Jason Motsick, Human Resources Executive Director Employee Organizations: Santa Ana Police Officers Association (POA) RECONVENE – City Council will reconvene to continue regular City business.     City Council 5 – 2 12/19/2023 CITY COUNCIL 3 June 06, 2023 CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER MINUTES: Mayor Amezcua called the Regular City Council meeting to order at 5:57 P.M. ATTENDANCE Council Members Mayor Pro Tem Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Jessie Lopez Mayor Valerie Amezcua City Manager City Attorney City Clerk Kristine Ridge Sonia R. Carvalho Jennifer Hall ROLL CALL MINUTES: City Clerk Jennifer L. Hall conducted roll call. Councilmembers Bacerra (arrived at 6:05 P.M.) Hernandez, Penaloza, Phan, and Vazquez, Mayor Pro Tem Lopez, and Mayor Amezcua were present. PLEDGE OF ALLEGIANCE Boy Scout Troop 132 WORDS OF INSPIRATION Pastor Matt Doan, Calvary Church Santa Ana ADDITIONS\DELETIONS TO THE AGENDA MINUTES: City Clerk Jennifer Hall reported that an updated agenda was posted on May 31, 2023 to standardize the print, PDF, and HTML versions of the agenda and to note that approval of the budget requires five affirmative votes. CEREMONIAL PRESENTATIONS 1. Proclamation presented by Mayor Pro Tem Lopez to Moms Demand Action declaring June 2, 2023, as National Gun Violence Awareness Day. 2. Proclamation presented by Councilmember Phan to Da Màu Foundation declaring June 2023, as National Immigrant Heritage Month. CLOSED SESSION REPORT MINUTES: City Attorney Carvalho stated there was nothing to report.     City Council 5 – 3 12/19/2023 CITY COUNCIL 4 June 06, 2023 PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non-agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. MINUTES: At 6:19 P.M., Public Comments were heard. City Clerk Jennifer L. Hall reported out the summary of email comments received: seven (7) non-agenda comments and two (2) comments regarding Agenda Item No. 51. The following speakers addressed Council via teleconference: 1. Linda spoke in support of a citywide low cost trap, neuter, and release program. 2. Debbie Hamell spoke in support of a citywide low cost trap, neuter, and return program. 3. Anne Gildersleeve spoke in support of a citywide low cost trap, neuter, and return program. 4. Adrianne Henderson spoke in support of a citywide low cost trap, neuter, and return program. 5. Deanna Schapiro, Second Chance Pet Adoption, spoke in support of a low cost trap, neuter, and return program. 6. Meredith Kirby, Orange County Community Cats spoke in support of a low cost trap, neuter, and return program. 7. Lorena Bursiaga spoke in support of a low cost trap, neuter, and return program. The following speakers addresses Council in-person. 8. Cathy Green spoke of her goals as Orange County Water District President. 9. Ernesto Medrano opposed staff’s recommendation for Item 51 and requested Council adopt the Los Angeles and Orange County Building Trade’s recommendation. 10. Kenneth Williams spoke in opposition to staff’s recommendation for Item 51 and requested Council adopt the Los Angeles and Orange County Building Trade’s recommendation. 11. Doug Mangione opposed staff’s recommendation for Item 51 and requested Council adopt the Los Angeles and Orange County Building Trade’s recommendation. 12. Tony Flores spoke on behalf of Assembly Member Avellino Valencia in support of Agenda Item No. 51. 13. Haitham Awainela requested Council adopt the Los Angeles and Orange County Building Trade’s recommendation.     City Council 5 – 4 12/19/2023 CITY COUNCIL 5 June 06, 2023 14. Lindsey A. provided comments on the building trade and union workers. 15. David Suarez provided comments regarding additional dueling units and short-term rentals. 16. Brian Germain, Sheet Metal Workers 105, requested Council reject staff’s recommendation for Agenda Item No. 51 and adopt the Los Angeles and Orange County Building Trade’s recommendation. 17. Luis Aleman requested Council reject staff’s recommendation for Agenda Item No. 51 and adopt the Los Angeles and Orange County Building Trade’s recommendation. 18. John Hanna spoke in support of the Los Angeles and Orange County Building Trade’s recommendation 19. Tony de Trinidad requested Council reject staff’s recommendation for Agenda Item No. 51. and approve the Los Angeles and Orange County Building Trade’s recommendation. 20. Carolyn Reyes provided comments in support of Nellie LeGaspe. 21. Leslie Gutierrez spoke on behalf of Nati Alvarado and requested continued funding for the non-profit Neutral Ground. 22. Dale Helvig provided comments on D-Day and spoke in remembrance of those who served in World War II. 23. Fernando Delgado provided comments on transgender rights, the Ward 3 recall election, and youth services. 24. Tina Davidson, president of the Santa Ana Historical Preservation Society, provided comments on the Dr. Willella Howe-Waffle House. 25. Laura Morfin requested Council’s assistance with the homeless issue in the Santiago Springs community. 26. Derek Smith requested Council reject staff’s recommendation on Agenda Item No. 51 and approve the Los Angeles and Orange County Building Trade’s recommendation. 27. Roger Chavez provided comments regarding the Neutral Ground Boxing Club and requested continued funding for the non-profit Neutral Ground. 28. Nellie LeGaspe provided comments on Indigenous Peoples’ Day. 29. Heidi Lucero provided comments on Lupe Lopez and spoke in support of Nellie LeGaspe. 30. Louie Medina provided comments in support of Nellie LeGaspe. 31. Bulmaro Vicente provided comments regarding the Police Oversight Commission nominee Evangeline Gawronski. 32. Mrs. Cameron provided comments regarding Orange County Housing Authority member James Mai.     City Council 5 – 5 12/19/2023 CITY COUNCIL 6 June 06, 2023 33. Jessica Cogill provided comments in support of Nellie LeGaspe. MINUTES: At 7:36 P.M., Mayor Amezcua considered the agenda out of order and heard Item No. 51 prior to the Consent Calendar. 51. Approve Proposed Community Workforce Agreement (CWA) with the Los Angeles/Orange Counties Building and Construction Trades Council and the Signatory Craft Councils and Unions Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute the Community Workforce Agreement with the Los Angeles/Orange Counties Building and Construction Trades Council and the Signatory Craft Councils and Unions for Public Works Construction Contracts over the recommended thresholds of $2,500,000 and Specialty Contracts over $1,000,000, for a ten-year term beginning June 6, 2023 and ending June 6, 2033, subject to non-substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023-114). MINUTES: Mayor Amezcua moved to amend Section 2.2.1 to $750,000 and Section 2.2.2 to $100,000. Councilmember Bacerra requested the following amendments:  In Section 2.2 add the following language: “As project work covered by this agreement for any affordable housing projects that receive City funds.’  Replace the California Construction Cost Index (CCCI) with annual reports to the City Council Councilmember Phan requested a five-year Community Workforce Agreement. MOTION: Mayor Amezcua moved to approve the agreement with the following amendments: Section 2.2.1 to $750,000, Section 2.2.2 to $100,000, including affordable housing projects that receive City funding, and using annual reports to City Council in lieu of the California Construction Cost Index (CCCI), seconded by Councilmember Hernandez. The motion carried, 7-0, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM LOPEZ, MAYOR AMEZCUA NONE NONE NONE Status: 7 – 0 – Pass     City Council 5 – 6 12/19/2023 CITY COUNCIL 7 June 06, 2023 RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 3 through 50. MINUTES: At 7:51 P.M., the Consent Calendar was considered. Councilmember Hernandez pulled Item No. 06, Councilmember Phan pulled Item No. 10, and Councilmember Penaloza pulled Item No. 25 for separate discussion and consideration. Mayor Amezcua requested a brief comment on Agenda Item Nos. 42, 43 , and 47. MOTION: Councilmember Hernandez moved to approve staff recommendations on the following Consent Calendar Items: 3 through 30 with the exception of Agenda Item Nos. 6, 10, and 25, seconded by Mayor Amezcua. The motion carried, 7-0, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM LOPEZ, MAYOR AMEZCUA NONE NONE NONE Status: 7 – 0 – Pass 3. Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 4. Minutes from the Special Closed Session and Regular Meeting of November 1, 2022. Department(s): City Clerk’s Office Recommended Action: Approve minutes. 5. Appoint Amalia Mejia Nominated by Councilmember Hernandez as the Ward 5 Representative to the Police Oversight Commission for a Full-Term Expiring December 10, 2024 Department(s): City Clerk’s Office Recommended Action: Appoint Amalia Mejia to the Police Oversight Commission as the Ward 5 representative and administer the Oath of Office. (Pursuant to SAMC Sec. 2-326(a) requires five affirmative votes) MINUTES: Councilmember Hernandez administered the Oath of Office to Amalia Mejia. CONSENT CALENDAR     City Council 5 – 7 12/19/2023 CITY COUNCIL 8 June 06, 2023 6. Appoint Evangeline Gawronski Nominated by Councilmember Penaloza as the Ward 6 Representative to the Police Oversight Commission for a Full-Term Expiring December 8, 2026 Department(s): City Clerk’s Office Recommended Action: Appoint Evangeline Gawronski to the Police Oversight Commission as the Ward 6 representative and administer Oath of Office. MINUTES: Councilmember Hernandez moved to continue Item No. 6, seconded by Councilmember Vazquez. Councilmember Penaloza made a substitute motion to approve the recommended action, seconded by Mayor Amezcua. MOTION: Councilmember Hernandez moved to continue the item, seconded by Councilmember Vazquez. SUBSTITUTE MOTION: Councilmember Penaloza moved to approve the recommended action for Agenda Item No. 6, seconded by Mayor Amezcua. The substitute motion carried, 4-3, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER PENALOZA, COUNCILMEMBER PHAN, MAYOR AMEZCUA COUNCILMEMBER HERNANDEZ, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM LOPEZ NONE NONE Status: 4 – 3 – Pass MINUTES: City Clerk Jennifer L. Hall administered the Oath of Office to Evangeline Gawronski. 7. Appoint Martha Rivera Nominated by Councilmember Penaloza as the Ward 6 Representative to the Arts and Culture Commission for a Full-Term Expiring December 8, 2026 Department(s): City Clerk’s Office Recommended Action: Appoint Martha Rivera to the Arts and Culture Commission as the Ward 6 representative and administer Oath of Office. MINUTES: City Clerk Jennifer L. Hall administered the Oath of Office to Martha Rivera.     City Council 5 – 8 12/19/2023 CITY COUNCIL 9 June 06, 2023 8. Appoint Mark S. McLoughlin Nominated by the Santa Ana Chamber of Commerce to the Environmental and Transportation Advisory Commission (ETAC) as the Santa Ana Chamber of Commerce Representative for a Term Expiring June 8, 2027. Department(s): City Clerk’s Office Recommended Action: Appoint Mark S. McLoughlin to the Environmental and Transportation Commission as the Santa Ana Chamber of Commerce representative and administer the Oath of Office. MINUTES: City Clerk Jennifer L. Hall administered the Oath of Office to Mark S. McLoughlin. 9. Receive and File Quarterly Report of Contracts up to $50,000 for Non-Public Works and up to $250,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421 Department(s): Finance and Management Services Recommended Action: Receive and file Quarterly Report of Contracts entered into between January 1, 2023 to March 31, 2023, valued at up to $50,000 for non-public works contracts and agreements and up to $250,000 for public works contracts and agreements. 10. Approve the Recognition of $84,582.90 of Revenue for Certain Unclaimed Monies from Various City Funds (General Fund) Department(s): Finance and Management Services Recommended Action: Approve the recognition of $84,582.90 of revenue in the General Fund for certain unclaimed deposits, as allowed by state law. MINUTES: Councilmember Phan inquired about appropriating the fund ing for the repair of the “Little Saigon” sign. Councilmember Penaloza inquired about the origin of unclaimed funds related to the Library Department. MOTION: Councilmember Phan moved to approve the recommended action for Item No. 10, seconded by Councilmember Penaloza. The motion carried, 7-0, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM LOPEZ, MAYOR AMEZCUA NONE NONE NONE Status: 7 – 0 – Pass     City Council 5 – 9 12/19/2023 CITY COUNCIL 10 June 06, 2023 MINUTES: At 8:12 PM, Mayor Amezcua considered the agenda out of order and heard Public Hearing Item No. 54 after Agenda Item No. 10. 54. Public Hearing: City Council De Novo Review of Planning Commission Decision Regarding Conditional Use Permit No. 2023-09 – Mariscos Hector ABC License Legal notice published in the Orange County Reporter on May 24, 2023 and notices mailed on said date. Department(s): Planning and Building Agency Recommended Action: It is recommended that the City Council take the following actions: 1. Conduct a De Novo review of the Planning Commission’s approval of Conditional Use Permit No. 2023-09 for consistency with the General Plan and compliance with the Zoning Ordinance, and consider any concerns raised by the City Council, the public, and interested parties regarding the project; and 2. Based on the De Novo review, the City Council may choose to uphold or modify the Planning Commission’s approval, make the appropriate findings to deny the Conditional Use Permit and direct staff to prepare a resolution for adoption, or refer the Conditional Use Permit back the Planning Commission for reconsideration and analysis of the issues raised by the City. If approved, adopt RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO CONDUCT A DE NOVO REVIEW OF THE PLANNING COMMISSION’S APPROVAL OF CONDITIONAL USE PERMIT NO. 2023-09 AS CONDITIONED TO ALLOW SALE OF DISTILLED SPIRITS IN ADDITION TO EXISTING BEER AND WINE SALES FOR ON-PREMISES CONSUMPTION AT MARISCOS HECT OR SPORTS GRILL LOCATED AT 1208 EAST MCFADDEN AVENUE (includes determination that the project is categorically exempt from further review under the California Environmental Quality Act (CEQA) per Section 15301 (Class 1 – Existing Facilities)). MINUTES: Mayor Amezcua opened the public hearing at 8:13 P.M. 1. Arthur Newton, legal counsel for Mariscos Hector and Maria Sebold, provided comments on behalf of his client. 2. Nicole Olivas addressed the Council via teleconference and spoke in support of Mariscos Hector. The following speakers addressed Council in person: 3. Jose Rea spoke in opposition to Mariscos Hector. 4. Manuel Granados spoke in opposition to the approval of an ABC License for Mariscos Hector.     City Council 5 – 10 12/19/2023 CITY COUNCIL 11 June 06, 2023 5. Leonel Flores spoke in opposition to the approval of an ABC License for Mariscos Hector. 6. Sarahi Gutierrez spoke regarding a petition she submitted to Council in opposition to the approval of an ABC License for Mariscos Hector. 7. Felix Bentes (translation: Spanish) spoke in support of Mariscos Hector. 8. Adriana Estrada spoke in support of Mariscos Hector. 9. Richard Wynn spoke in support of Maria Sebold and Mariscos Hector. 10. Enrique Mendoza spoke in support Mariscos Hector. 11. Donaciano Valvuena (translation: Spanish) spoke in support of Mariscos Hector. 12. Rosalinda Aguilar (translation: Spanish) spoke in support of Mariscos Hector and the training she has received while working for the restaurant. 13. Carel Cardoso (translation: Spanish) spoke in support of Mariscos Hector and requested Council approve the ABC License. 14. Alejandro Cabrera spoke in support of Mariscos Hector and the approval of an ABC License. 15. Jose Tariffa spoke in support of an ABC License for Maricos Hector. 16. Blaz Perez spoke in support of Maria Sebold and Mariscos Hector. 17. Gustavo Urrea spoke in support of Mariscos Hector and the assistance Maria Sebold has provided for Chavez High School. 18. Richard Garcia spoke in support of Mariscos Hector. 19. Arthur Newton, legal counsel for Mariscos Hector and Maria Sebold, provided a rebuttal to comments provided by the public. At 8:59 P.M., seeing no additional speakers, Mayor Amezcua closed the public hearing. Councilmember Bacerra commented on the crime statistics regarding Mariscos Hector and the public noticing done by staff. Councilmember Phan inquired about the crime statistics regarding Mariscos Hector and reported that she had met with the applicant. Police Chief David Valentin answered questions regarding the crime statistics report provided to Council. Mayor Pro Tem Lopez inquired about the Planning Commission analysis.     City Council 5 – 11 12/19/2023 CITY COUNCIL 12 June 06, 2023 Councilmember Penaloza inquired about the number of license s within the census tract and media he has received regarding a secondary location. Councilmember Bacerra requested staff provide the Council and the Planning Commission a report detailing the types of calls for service. Councilmember Penaloza moved to deny the Conditional Use Permit, seconded by Mayor Amezcua. MOTION: Councilmember Penaloza moved to direct staff to prepare a resolution to deny Conditional Use Permit 2023-09 with findings that the proposed use would not provide a source of general well-being of the surrounding community, seconded by Mayor Amezcua. The motion carried, 7-0, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM LOPEZ, MAYOR AMEZCUA NONE NONE NONE Status: 7 – 0 – Pass 11. Approve Prepayment for the City’s Contribution to Both the CalPERS Miscellaneous and Safety Employee Pension Unfunded Liability for Fiscal Year (FY) 2023-24 Department(s): Finance and Management Services Recommended Action: 1. Approve a $9,568,651 pre-payment for the City’s annual Unfunded Actuarial Liability to California Public Employees Retirement System (CalPERS) – Miscellaneous Plan for Fiscal Year 2023-24, to save $319,984. 2. Approve a $12,780,268 pre-payment for the City’s annual Unfunded Actuarial Liability to California Public Employees Retirement System (CalPERS) – Safety Plan for Fiscal Year 2023-24, to save $427,383. 12. Approve a Purchase Order in the Amount of $175,572 to The Charles Machine Works,Inc. for Sewer Lining Tools (Specification No. 23-023) (Non-General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase order to The Charles Machine Works, Inc. for the purchase of sewer lining tools in the amount of $146,310, plus a contingency of $29,262, for a total amount not to exceed $175,572 subject to non-substantive changes approved by the City Manager and City Attorney.     City Council 5 – 12 12/19/2023 CITY COUNCIL 13 June 06, 2023 13. Award a Purchase Order to Core & Main, LP for One Dri-Prime SD150M Diesel Pump in an Amount Not to Exceed $55,589 (Specification No. 23-045) (Non-General Fund) Department(s): Public Works Agency Recommended Action: Award a one-time purchase and payment of Purchase Order to Core & Main, LP for one Dri-Prime SD150M Diesel Pump, in an amount not to exceed $55,589, subject to non-substantive changes approved by the City Manager and City Attorney. 14. Award a Purchase Order to Bragg Investment Company, Inc., dba Coastline Equipment, for a John Deere 410L Backhoe in an Amount Not to Exceed $190,026 (Specification No. 23-077) (General and Non-General Funds Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase and payment of a purchase order to Bragg Investment Company, Inc., dba Coastline Equipment, for one John Deere 410L Backhoe, in the amount of $185,026, plus a contingency amount of $5,000, for a total amount not to exceed $190,026, subject to non-substantive changes approved by the City Manager and City Attorney. 15. Award a Purchase Order to Terex Utilities, Inc. for an Aerial/Tree Trimmer Combo Truck in an Amount Not to Exceed $426,129 (Specification No. 23-076) (General Fund and Non-General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase and payment of a purchase order to Terex Utilities, Inc. for one Terex Hi-Ranger XTPro 60 Aerial/Tree Trimmer combo truck, in the amount of $406,129 plus a contingency amount of $20,000, for a total amount not to exceed $426,129, subject to non-substantive changes approved by the City Manager and City Attorney. 16. Award a Purchase Order to Sandbag Store, LLC. for an Ultimate Bagger Machine in an Amount Not to Exceed $60,029 (Specification No. 23-083) (Non-General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase and payment of a purchase order to Sandbag Store, LLC. for one Ultimate Bagger machine, in the amount of $55,029 plus a contingency of $5,000, for a total amount not to exceed $60,029, subject to non-substantive changes approved by the City Manager and City Attorney.     City Council 5 – 13 12/19/2023 CITY COUNCIL 14 June 06, 2023 17. Award a Purchase Order to Pres Tech Equipment Company for a Vacuum Excavator in an Amount Not to Exceed $107,759 (Specification No. 23-088) (General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase and payment of a purchase order to Pres Tech Equipment Company for one Pacific Tek PV500 Vacuum Excavator Trailer, in the amount of $97,759 plus a contingency amount of $10,000, for a total amount not to exceed $107,759, subject to non-substantive changes approved by the City Manager and City Attorney. 18. Award a Purchase Order to PB Loader Corporation for a Flatbed Truck with Cement Mixer in an Amount Not to Exceed $159,989 (Specification No. 23-087) (Non-General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase and payment of a purchase order to PB Loader Corporation for one Flatbed Truck with Cement Mixer, in the amount of $149,989 plus a contingency amount of $10,000, for a total amount not to exceed $159,989, subject to non-substantive changes approved by the City Manager and City Attorney. 19. Award a Purchase Order to BAUSS Manufacturing Inc. for Five Portable Restroom Trailers in an Amount Not to Exceed $79,437 (Specification No. 23-066) (Non- General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase and payment of a purchase order to BAUSS Manufacturing Inc. for five Portable Restroom Trailers, in the amount of $69,437 plus a contingency amount of $10,000, for a total amount not to exceed $79,437, subject to non-substantive changes approved by the City Manager and City Attorney. 20. Award Purchase Orders to Guaranty Chevrolet Motors, Inc. and Penske Chevrolet of Cerritos in an Aggregate Amount Not to Exceed $1,256,274 (Specification No. 23- 055A) (General Fund and Non-General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize a one-time purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for 20 Chevrolet Vehicles (various models), in the amount of $1,020,752, plus a contingency amount of $125,000, for a total amount not to exceed $1,145,752, subject to non-substantive changes approved by the City Manager and City Attorney. 2. Authorize a one-time purchase and payment of purchase order to Penske Chevrolet of Cerritos for one 2500HD Service Body Truck, in the amount of $100,522, plus a contingency amount of $10,000, for a total amount not to exceed $110,522, subject to non-substantive changes approved by the City Manager and City Attorney.     City Council 5 – 14 12/19/2023 CITY COUNCIL 15 June 06, 2023 21. Award a Purchase Order to Tolar Manufacturing for Advertising and Non-Advertising Bus Shelters, Bus Benches, and Trash Containers in the Amount of $776,528 (Project 22-6999) (Non-General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase and payment of purchase order to Tolar Manufacturing for 30 advertising shelters, 18 non-advertising shelters, 58 bus benches, and 67 trash containers, for a total amount not to exceed $776,528, subject to non-substantive changes approved by the City Manager and City Attorney. 22. Award a Purchase Order to PFVT Motors, Inc. for one Ford F-150 Police Responder Truck in an Amount Not to Exceed $66,613 (Specification No. 23-075) (Non-General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase and payment of purchase order to PFVT Motors, Inc. for one Ford F-150 Police Responder Truck, in an amount not to exceed $56,613, plus a contingency amount of $10,000 for a total amount not to exceed $66,613, subject to non-substantive changes approved by the City Manager and City Attorney. 23. Award a Purchase Order to MMLJ, Inc. for a Dustless Blasting Machine in an Amount Not to Exceed $78,979 (Specification No. 23-084) (General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase and payment of a purchase order to MMLJ, Inc. for one DB800 Mobile XL Dustless Blasting Machine on XL Trailer, in the amount of $73,979, plus a contingency amount of $5,000, for a total amount not to exceed $78,979, subject to non-substantive changes approved by the City Manager and City Attorney. 24. Award a Blanket Order Contract to SiteOne Landscape Supply for Landscaping and Nursery Materials in a Not-To-Exceed Amount of $2,500,000 (Specification No. 23-018) (General Fund) Department(s): Public Works Agency Recommended Action: Award a blanket order contract to SiteOne Landscape Supply for the purchase of landscaping and nursery materials on an as-needed basis, in an annual amount not to exceed $500,000 with a total aggregate contract amount not to exceed $2,500,000, for an initial one-year term expiring on June 5, 2024, with provisions for four, one-year renewal options, subject to non-substantive changes approved by the City Manager and City Attorney.     City Council 5 – 15 12/19/2023 CITY COUNCIL 16 June 06, 2023 25. Approve Change Order and Revised Project Cost Analysis for an Existing Construction Contract with iBuild Spectrum, Inc., for a Total Project Delivery Cost of $1,740,000, for the Campesino Park, Memorial Park, and Madison Park Restrooms (Project Nos. 21-7533, 21-7534, 21-7535) (Non-General Fund) (Revive Santa Ana Program) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to approve Change Orders and revise the Project Cost Analysis to reflect a transfer of savings from construction administration and inspection to contingency in an amount of $33,898, with a total Project Delivery Cost of $1,740,000. MINUTES: Councilmember Penaloza spoke regarding vandalism at the construction site and liability insurance maintained by the contractor. Councilmember Phan spoke in support of the item and requested staff research options for a proactive policy to secure construction sites. MOTION: Councilmember Penaloza moved to approve the recommended action for Item No. 25, seconded by Councilmember Hernandez. The motion carried, 7-0, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM LOPEZ, MAYOR AMEZCUA NONE NONE NONE Status: 7 – 0 – Pass 26. Award a Construction Contract to Towo Enterprise, Inc., in the amount of $319,320, for the Pedestrian and Mobility Improvement Phase I for an Estimated Project Delivery Cost of $416,000 (Project No. 22-1405) (Revive Santa Ana Program) Department(s): Public Works Agency Recommended Action: 1. Authorize the City Manager to reject the bid submitted by EBS General Engineering Inc. as non-responsive and award a construction contract to Towo Enterprise, Inc., the lowest responsive bidder, in accordance with the base bid in the amount of $319,320, for construction of the Pedestrian and Mobility Phase I, for the term beginning June 6, 2023 and ending upon project completion, subject to non-substantive changes approved by the City Manager and the City Attorney.     City Council 5 – 16 12/19/2023 CITY COUNCIL 17 June 06, 2023 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $416,000, which includes $319,320 for the construction contract, $47,898 for contract administration, inspection, and testing, and $48,782 project contingency for unanticipated or unforeseen work. 3. Determine these actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER-2023-04 was filed for the project. 27. Approve a Capital Improvement Project Amendment for Traffic Calming Improvements Phases 1 to 3 (Project Nos. 23-6034, 23-6036, 23-6037) and Alley and Pavement Improvements (Project No. 23-6910) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $595,000 of funding for the Traffic Calming Improvements Phase 1 (Project No. 23-6034). 2. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $820,800 of funding for the Traffic Calming Improvements Phase 2 (Project No. 23-6036). 3. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $1,300,000 of funding to the Traffic Calming Improvements Phase 3 (Project No. 23-6037). 4. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $2,000,000 of funding to the Alley and Pavement Improvements FY 22/23 (Project No. 23-6910). 28. Approve Appropriation Adjustments and Capital Improvement Project Amendments for the Rousselle Street Flood Protection Project (Project No. 23-6627) and Warner Avenue Flood Protection Project (Project No. 23-6628) (Non-General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment to recognize $5,755,000 in Prop 68 Flood Management Protection Risk Awareness funding from the California Department of Water Resources into the Public Works Agency Enterprise Capital Grants, State Grant-Direct Revenue Account and appropriate the same amount into the Public Works-Water Quality and Control, Improvements Other Than Building expenditure account. (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $4,675,000 of funding from the DWR Prop 68 FMPRA Program for the Rousselle Street Flood Protection Project.     City Council 5 – 17 12/19/2023 CITY COUNCIL 18 June 06, 2023 3. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $1,080,000 of funding from the DWR Prop 68 FMPRA Program for the Warner Avenue Flood Protection Project. 29. Approve an Agreement with Color-Ad, Inc. to Design, Fabricate, and Install Interpretive Displays at the Santiago Creek EcoCenter for Total Amount Not to Exceed $900,000 (Non-General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with Color-Ad, Inc. for design, fabrication, and installation of interpretive displays at the Santiago Creek EcoCenter, in the amount of $855,000 plus a contingency of $45,000, for a total amount not to exceed $900,000, for a three-year period with the option of two 1-year renewals, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023-095). 30. Amendment to Agreement with California Barricade Rentals, Inc. for Traffic Control Equipment and Services at City Events to Remove the Annual Amounts and to Increase the Total Agreement not-to-Exceed Amount by $65,000 through March 31, 2025, for a New Total not-to-Exceed Amount of $215,000 (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an amendment to the agreement with California Barricade Rentals, Inc. for traffic control equipment and services at City events to remove the annual amounts and to increase the total agreement not-to-exceed amount by $65,000, through March 31, 2025, for a new total not-to-exceed amount of $215,000, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-096). 31. Approve an Agreement with Community SeniorServ, Inc. dba Meals on Wheels Orange County for the Senior Meals Program for a Total Not-to-Exceed Amount of $100,000 (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with Community SeniorServ, Inc., dba Meals On Wheels Orange County for the Senior Meals Program in the amount of $90,300 for base services (home-delivered meals and lunch cafe programs) and $9,700 for additional as-needed services, for a total not-to-exceed amount of $100,000 for the period of July 1, 2023 to June 30, 2024, subject to non- substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-097).     City Council 5 – 18 12/19/2023 CITY COUNCIL 19 June 06, 2023 32. Amend the Agreement with Major League Infields, Inc. to Increase the Contract Amount by $80,000 for Maintenance Services of Baseball and Softball Diamonds (General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute the first amendment to the agreement with Major League Infields, Inc. to provide scheduled infield and warning track maintenance at city parks, increasing the amount by $80,000, which includes a $15,000 contingency, for the remaining term until January 31, 2024, for a total agreement amount of $1,374,507, subject to non-substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023-098). 33. Approve Agreement Amendments with Ocean Blue Environmental Services, Inc. and United Storm Water, Inc. for Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services (Non-General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the City Manager to execute a second amendment to the Agreement with Ocean Blue Environmental Services, Inc. to increase the annual expenditure amount of $350,000 for the one-year term ending June 30, 2023 by $100,000, for a total annual amount of $450,000, and increase the annual expenditure amount of $350,000 for the remaining term of the agreement, including the optional two-year extension period, by $100,000 for a total annual amount of $450,000, for a total increase of $400,000, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-099). 2. Authorize the City Manager to execute a second amendment to the Agreement with United Storm Water, Inc. to increase the annual expenditure amount of $350,000 for the one-year term ending June 30, 2023 by $100,000, for a total annual amount of $450,000, and increase the annual expenditure amount of $350,000 for the remaining term of the agreement, including the optional two-year extension period, by $100,000 for a total annual amount of $450,000, for a total increase of $400,000, subject to non- substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-100). 34. Approve Second Amendments to Agreements with IDS Group, Westgroup Designs, Inc., Gensler, Corgan, Inc., SVA Architects Inc., Black, O’Dowd and Associates dba BOA Architecture, Gruen Associates, Gillis and Panichapan Architects Inc., CAP Architecture, Inc., and Ware Malcomb for On-call Space Planning and Architectural Services to Increase the Shared Agreement Amount by $2,000,000, for a Total Amount not to Exceed $3,300,000 Annually Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute the second amendments to the agreements for on-call space planning and architectural services with IDS Group, Westgroup Designs, Inc., Gensler, Corgan, Inc., SVA Architects, Inc.,     City Council 5 – 19 12/19/2023 CITY COUNCIL 20 June 06, 2023 Black, O’Dowd and Associates dba BOA Architecture, Gruen Associates, Gillis and Panichapan Architects Inc., CAP Architecture, Inc., and Ware Malcomb, to increase the shared agreement amount by $2,000,000, for a total agreement amount not to exceed $3,300,000 annually, subject to non-substantive changes as approved by the City Manager and City Attorney (Core Agreement No. 2023-101). 35. Approve Agreement with Griffin Structures to Provide Construction Management and Inspection Services for the Main Library Transformation Project, Newhope Library Renovation Project, Outdoor Library at Jerome Park Project, and Delhi Center Library Branch, in an Amount not to Exceed $2,896,950 for a Term expiring December 31, 2025 (Project Number 22-1380, 22-1802, 22-1381, and 22-1382) (Non-General Fund) (Revive Santa Ana Program) Department(s): Library, Public Works Agency Recommended Action: Authorize the City Manager to execute a professional services agreement with Griffin Structures to provide construction management and inspection services for the Main Library Transformation Project, Newhope Library Renovation Project, Outdoor Library at Jerome Park, and Delhi Center Library Branch, in the amount of $2,759,000, with a five-percent contingency, for a total amount not to exceed of $2,896,950, for a term beginning June 6, 2023 and expiring December 31, 2025, with the option for two 1-year extensions, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-102). 36. Approve a License Agreement with the Floral Park Neighborhood Association for Use of Broadway Right-of-Way for a Fence (Non-General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute a license agreement with the Floral Park Neighborhood Association, a 501(c)3 nonprofit community organization, for use of public right-of-way on Broadway from Santa Clara Avenue to the I-5 exit, subject to non-substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023-103). 37. Approve and Amend an Agreement with COMPULINK Management Center Inc. for Enterprise Content Management System Maintenance, Services, and Licenses in an Amount not to Exceed $800,000 (Non-General Fund) Department(s): Information Technology Recommended Action: Authorize the City Manager to execute the second amendment to the agreement with Compulink Management Center, Inc., DBA Laserfiche for Laserfiche Enterprise Content Management System maintenance, services, training, and software licenses, in an amount not to exceed $800,000, over a five-year period from July 1, 2023, through June 30, 2028, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-104).     City Council 5 – 20 12/19/2023 CITY COUNCIL 21 June 06, 2023 38. First Amendment to the Lease Agreement for 19,321 Square Feet of Office Space Located at 801 W Civic Center Drive for the Santa Ana WORK Center Department(s): Community Development Agency Recommended Action: 1. Authorize the City Manager to execute the first amendment to the office lease agreement with Santa Ana CA I SGF, LLC for 19,321 square feet of office space located at 801 W Civic Center Drive, for a ten-year term beginning July 1, 2023 with two optional five-year extensions, in the monthly amount of $45,404.35 with an 3-percent annual increase, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-105). 2. Authorize the City Manager to execute a sub-lease agreement and Memorandum of Understanding with the Employment Development Department, subject to non- substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-106). 3. Authorize the City Manager to execute a first amendment to sub-lease agreement and Memorandum of Understanding with the County of Orange Social Services Agency to extend the term through June 30, 2025 and to adjust rent, subject to non- substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-107). 4. Authorize the City Manager to execute Memorandum of Understandings with Department of Rehabilitation, SER Jobs for Progress, and the City’s Community Development Agency for the Housing Authority and Economic Development Division, subject to non-substantive changes approved by the City Manager and City Attorney (Core Agreement No. 2023-108). 39. Approve Agreement with the County of Orange for Law Enforcement Helicopter Services in the Amount of $1,785,092 (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute a three-year agreement with the County of Orange, Sheriff-Coroner Department, for helicopter services for the period of July 1, 2023 through June 30, 2026, subject to non- substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-109). 2. Authorize the City Manager to execute subsequent amendments in year two (July 1, 2024 - June 30, 2025) and year three (July 1, 2025 - June 30, 2026) for the contract amount of the first year of this agreement, $539,303, plus up to ten percent, for a three-year not-to-exceed amount of $1,785,092. 40. Approve Agreement with Thomson Reuters (West Publishing), in the Amount of $145,172, for Online Investigative and Public Records Resources Subscription Services (General Fund and Non-General Fund) Department(s): Police Department     City Council 5 – 21 12/19/2023 CITY COUNCIL 22 June 06, 2023 Recommended Action: Authorize the City Manager to execute a three-year agreement with Thomson Reuters (West Publishing) to provide online investigative and public records resources subscription services, in an amount not to exceed $145,172, for the period of July 1, 2023 through June 31, 2026, subject to non- substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-110). 41. Agreement with Holland & Knight LLP for Federal Legislative Advocacy Services (General Fund) Department(s): City Manager Office Recommended Action: Authorize the City Manager to execute an agreement with Holland & Knight LLP for federal legislative advocacy services for a three-year term beginning July 1, 2023 through June 30, 2026, with the option of two, one-year extensions in an amount not to exceed $352,800, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-111). 42. Adoption of a Memorandum of Understanding Establishing the Terms and Conditions of Employment for Full-Time Classifications Represented by the Service Employees International Union (“SEIU”) Local 721, effective July 1, 2022 through June 30, 2025 Department(s): Human Resources Recommended Action: Authorize the City Manager to execute a Memorandum of Understanding with SEIU Local 721 Full-Time Employees Unit regarding wages, hours, and other terms and conditions of employment effective July 1, 2022 through June 30, 2025, and authorize non-substantive changes which may be necessary to implement the agreement (Agreement No. 2023-112). MINUTES: Mayor Amezcua thanked all SEIU and SAMA employees for their hard work and dedication. 43. Adoption of a Memorandum of Understanding Establishing the Terms and Conditions of Employment for Classifications Represented by the Santa Ana Management Association, Effective July 1, 2022 through June 30, 2025, and Adoption of a Resolution Updating the Salary Schedule for Associated Unrepresented Classifications Department(s): Human Resources Recommended Action: 1. Authorize the City Manager to execute a Memorandum of Understanding with the Santa Ana Management Association (“SAMA”) regarding wages, hours, and other terms and conditions of employment effective July 1, 2022 through June 30, 2025, and authorize non-substantive changes which may be necessary to implement the agreement (Agreement No. 2023-113). 3. Approve resolution updating the salary schedule for associated unrepresented classifications.     City Council 5 – 22 12/19/2023 CITY COUNCIL 23 June 06, 2023 RESOLUTION NO. 2023-025 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S CLASSIFICATION AND COMPENSATION PLAN MINUTES: Mayor Amezcua thanked all SEIU and SAMA employees for their hard work and dedication. 44. Adopt a Resolution Approving the City’s Annual Statement of Investment Policy 2023- 2024; Receive and File Annual Statement of Investment Policy 2023-2024. Department(s): Finance and Management Services Recommended Action: 1. Adopt a Resolution Approving the City’s Annual Statement of Investment Policy 2023-2024. RESOLUTION NO. 2023-026 A RESOLUTION OF THE CITY OF SANTA ANA APPROVING THE CITY’S STATEMENT OF INVESTMENT POLICY 2. Receive and File Annual Statement of Investment Policy 2023-2024. 45. Designate Authorized Agents on California Office of Emergency Services (Cal OES) Form 130 Related to Federal Emergency Management Agency Reimbursement Request for COVID-19 Expenditures Department(s): Finance and Management Services Recommended Action: Adopt a resolution designating the City Manager, Executive Director of Finance, and Assistant Director of Finance as authorized agents to execute for and on behalf of the City of Santa Ana (the City) with the purpose of obtaining federal financial assistance. RESOLUTION NO. 2023-027 entitled DESIGNATION OF APPLICANT’S AGENT RESOLUTION FOR NON-STATE AGENCIES 46. Resolution to Support Orange County Water District President Cathy Green as a Candidate for the Office of Association of California Water Agencies President Department(s): Public Works Agency Recommended Action: Adopt a resolution to endorse Orange County Water District President Cathy Green as a candidate for the office of President for the Association of California Water Agencies. RESOLUTION NO. 2023-028 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA IN SUPPORT OF THE NOMINATION OF ORANGE COUNTY WATER DISTRICT PRESIDENT CATHY GREEN FOR THE OFFICE OF PRESIDENT OF THE ASSOCIATION OF CALIFORNIA WATER AGENCIES MINUTES: Councilmembers Phan, Bacerra, and Penaloza spoke in support of the item and in support of Cathy Green as Orange County Water District President.     City Council 5 – 23 12/19/2023 CITY COUNCIL 24 June 06, 2023 47. Resolution Declaring Support of the Iranian-American Community and Condemning the Violence Perpetrated by the Government of Iran against its People Department(s): City Manager Office Recommended Action: Adopt a resolution declaring support of the Iranian- American community and condemning the violence perpetrated by the government of Iran against its people. RESOLUTION NO. 2023-029 entitled A RESOLUTION OF THE SANTA ANA CITY COUNCIL DECLARING SUPPORT OF THE IRANIAN-AMERICAN COMMUNITY AND CONDEMNING THE VIOLENCE PERPETRATED BY THE GOVERNMENT OF IRAN AGAINST ITS PEOPLE MINUTES: Mayor Amezcua thanked City Manager Kristine Ridge for presenting the item and spoke of the importance of standing in solidarity with the Iranian-American community. 48. Ordinance Amendment No. 2023-01 amending Article II.II of Chapter 2 (Sunshine Ordinance) of the Santa Ana Municipal Code Related to Noticing, Meeting Format, and Transparency Measures for Community Meetings for Certain Development Projects First reading at the May 16, 2023 City Council meeting, approved by a vote of 6-0 (Hernandez absent). Published in the Orange County Reporter on May 26, 2023. Department(s): Planning and Building Agency Recommended Action: Conduct a second reading and adopt Ordinance Amendment No. 2023-01 amending Section 2-153 in Article II.II of Chapter 2 of the Santa Ana Municipal Code (SAMC). ORDINANCE NO. NS-3040 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA, AMENDING ARTICLES II.II OF CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE (includes determining that this ordinance is exempt from review under the California Environmental Quality Act (CEQA) pursuant to section 15061(b)(3) and 15061(b)(5) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment). 49. Ordinance Second Reading: Amending City Manager’s Contracting Authority for Public Works and Non-Public Works Contracts Under Chapter 2, Article VII and Article VII.II and Public Works Construction Rules and Regulations Under Chapter 33, Article VIII of the Santa Ana Municipal Code First reading at the May 16, 2023 City Council meeting, approved by a vote of 4-3 (Lopez, Hernandez, and Vasquez dissenting).     City Council 5 – 24 12/19/2023 CITY COUNCIL 25 June 06, 2023 Published in the Orange County Reporter on May 26, 2023. Department(s): Public Works Agency Recommended Action: Place ordinance on second reading and adopt. ORDINANCE NO. NS-3041 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING ARTICLES VII AND VII.II OF CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE REGARDING CITY MANAGER’S CONTRACTING AUTHORITY AND CITY PURCHASING RULES AND REGULATIONS, AND ARTICLE VII OF CHAPTER 33 OF THE SANTA ANA MUNICIPAL CODE REGARDING PUBLIC WORKS CONSTRUCTION RULES AND REGULATIONS (includes determination that this ordinance is not subject to the California Environmental Quality Act (CEQA) as it is exempt from CEQA review pursuant to sections 15061(b)(3) and 15061(b)(5) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment). 50. Ordinance Second Reading: Amending Article XI of Chapter 33 of the Santa Ana Municipal Code (Streets Sidewalks and Public Works) Related to Ceremonial Street Naming First reading at the May 16, 2023 City Council meeting, approved by a vote of 7-0. Published in the Orange County Reporter on May 26, 2023. Department(s): Public Works Agency Recommended Action: Place ordinance on second reading and adopt. ORDINANCE NO. NS-3042 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING ARTICLE XI OF CHAPTER 33 OF THE SANTA ANA MUNICIPAL CODE (STREETS, SIDEWALKS AND PUBLIC WORKS) RELATED TO CEREMONIAL STREET NAMING (includes determination that this ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change to the environment, as there is no possibility it will have a significant effect on the environment and it is not a “project,” as defined in Section 15378 of the CEQA Guidelines). **END OF CONSENT CALENDAR**     City Council 5 – 25 12/19/2023 CITY COUNCIL 26 June 06, 2023 51. Approve Proposed Community Workforce Agreement (CWA) with the Los Angeles/Orange Counties Building and Construction Trades Council and the Signatory Craft Councils and Unions Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute the Community Workforce Agreement with the Los Angeles/Orange Counties Building and Construction Trades Council and the Signatory Craft Councils and Unions for Public Works Construction Contracts over the recommended thresholds of $2,500,000 and Specialty Contracts over $1,000,000, for a ten-year term beginning June 6, 2023 and ending June 6, 2033, subject to non-substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023-114). MINUTES: At 7:36 P.M., Mayor Amezcua considered the agenda out of order and heard Item No. 51 prior to the Consent Calendar. (see Page No. 7) **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 52. Public Hearing: Consider an Ordinance to adopt the Fiscal Year 2023-24 Budget, Approve a Resolution for Changes to the City’s Basic Classification and Compensation Plan Budget, Adopt the Uniform Schedule of Miscellaneous Fees, and Adopt the Seven-Year Capital Improvement Program Legal notice published in the Orange County Reporter on May 24, 2023 and May 31, 2023. Department(s): Finance and Management Services Recommended Action: 1. Approve the introduction and first reading of an Ordinance to adopt the budget for Fiscal Year 2023-24 (FY23-24), which begins on July 1, 2023 and ends on June 30, 2024. ORDINANCE NO. NS-XXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROPRIATING MONIES TO THE SEVERAL OFFICES, AGENCIES, AND DEPARTMENTS OF THE CITY FOR FISCAL YEAR BUDGET PERIOD COMMENCING JULY 1, 2023 (Requires five affirmative votes) 2. Adopt a Resolution, to effect certain changes to the City’s basic classification and compensation plan, such as addition of new classification titles. RESOLUTION NO. 2023-030 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S CLASSIFICATION AND COMPENSATION PLAN BUSINESS CALENDAR     City Council 5 – 26 12/19/2023 CITY COUNCIL 27 June 06, 2023 3. Adopt a resolution establishing a Uniform Schedule of Miscellaneous Fees for Fiscal Year 2023-2024. RESOLUTION NO. 2023-031 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING A UNIFORM SCHEDULE OF MISCELLANEOUS FEES FOR FISCAL YEAR 2023-2024 4. Adopt the Seven-Year Capital Improvement Program (CIP) beginning FY23-24 through FY29-30, as required by the Orange County Transportation Authority (OCTA) for Measure M2 eligibility. 5. Deposit $18,944,407 ($16,285,920 General Fund and $2,658,487 Non-General Fund) into the Section 115 Pension Trust Fund as part of the City’s Pension Debt Strategy. MINUTES: Mayor Amezcua opened the public hearing 9:32 P.M. Director of Finance and Management Services Katherine Downs and all members of the Executive Management Team provided a presentation on the proposed Fiscal Year 2023-24 Budget The following speakers addressed Council via teleconference: 1. Romina Yamashiro spoke in support of low cost spay and neuter programs. 2. Alexis Hernandez spoke in support of climate change policies and funding. 3. Silvia Hernandez provided comments on vacant lots and the need for additional affordable housing. 4. Victor Mendez provided comments on the vehicle incentive program and the debt stabilization contract. City Clerk Jennifer L. Hall reported out the summary of email comments received: Fourteen (14) comments regarding Agenda Item No. 52. The following speakers addressed Council in-person: 5. Eva Barrios requested Council create a reward fund to assist in solving unsolved crimes in the City. 6. Selica Diaz requested additional funding for library services, youth centers and additional Police Athletic League centers (PAAL). 7. James Stapleton request Council sponsor the next Magic Inc. event. 8. Vanessa Cerda requested additional youth centers throughout the City. 9. Jadeleyn Verdin requested additional youth centers throughout the City. 10. Jadeley Verdin requested funding for additional youth services and centers.     City Council 5 – 27 12/19/2023 CITY COUNCIL 28 June 06, 2023 11. Camila Guzman requested funding for additional youth services and addressed the disparity in fund allocation. 12. Mia Verdin requested additional funding and investments in youth programs and centers. 13. Lucia Gonzales requested a City funded youth center. 14. Celina Olivares requested additional funding for youth services and a City funded youth center. 15. John Ramirez spoke in support of the PAAL program, and trap, neuter, and release services. 16. Yuri Lara spoke of the importance of youth services and requested additional funding. 17. Hairo Cortes commented on the Police Oversight Commission funding and City funded youth centers. 18. Isuri Ramos requested Council allocate $250,000 for community grants and the expansion of employment opportunities for undocumented youth. 19. Angel Sanchez (translation: Spanish) requested financial assistance for residents who are struggling to pay rent. 20. Martina Pantaleon (translation: Spanish) requested home buying workshops. 21. Elizabeth requested a City funded youth center 22. Maria Barboza (translation: Spanish) requested funds for tenant legal representation. Seeing no additional public speakers, Mayor Amezcua closed the public hearing at 11:29 P.M. Councilmember Hernandez inquired about restrooms for El Salvador Park, advocated for a City youth center, signage for Little Saigon and Francisco Torres, requested the Juneteenth Event funding remain the same, holding the Fiestas Patrias event in downtown, Family Day Festival funding, and requested cameras in police vehicles. Councilmember Vazquez spoke in support of employment opportunities for undocumented youth, a City youth center, the Juneteenth, Noche de Altares, and the Fiestas Parade events, and cameras in police vehicles.     City Council 5 – 28 12/19/2023 CITY COUNCIL 29 June 06, 2023 Councilmember Phan requested to allocate the funds approved in Agenda Item No. 10 for a new sign in Little Saigon. She inquired about the additional security measures in City Hall and about the legality of employment opportunities for undocumented youth. MOTION: Mayor Amezcua moved to approve Public Hearing Item No. 52. Motion failed for lack of second. Mayor Pro Tem Lopez moved to consider each recommended action separately. MOTION: Mayor Pro Tem Lopez moved to consider each of the five recommended actions separately, seconded by Councilmember Vazquez SUBSTITUTE MOTION: Councilmember Hernandez moved to adjourn Agenda Item No. 52 item and continue to June 16, 2023, seconded by Mayor Amezcua. The substitute motion was rescinded. Mayor Pro Tem Lopez inquired about the miscellaneous fees, employment opportunities for undocumented youth, City Clerk Jennifer L. Hall announced that Councilmember Hernandez had to depart the meeting at 12:06 A.M. but would be participating via teleconference, as permitted under the Just Cause clause of AB1249. Councilmember Bacerra inquired about firework stand permit fees, the Police Department service enhancement for South Bristol Street, animal services calls, and the cost recovery fee for dangerous and abandoned properties. Councilmember Vazquez inquired about the roll over funds allocated for the Police Oversight Commission and the PAAL expansion expenditure. Councilmember Penaloza inquired about the stipend increase for commissioners and commented on youth employment opportunities in various departments. MOTION: Councilmember Penaloza moved to approved recommended action no. 1. Motion failed for lack of second. Mayor Pro Tem Lopez inquired about the funds allocated for police vehicle dash cameras, and requested clarification on which animal services would be funded with the additional funds. City Manager Kristine Ridge reported that the additional $75,000 requested for animal services would be for a low cost spay and neuter program and a trap, neuter, and return program.     City Council 5 – 29 12/19/2023 CITY COUNCIL 30 June 06, 2023 SUBSTITUTE MOTION: Councilmember Penaloza moved to approve Recommended Action Nos. 1-5 and appropriate the funds approved in Agenda Item No. 10 for replacement sign in Little Saigon, seconded by Councilmember Bacerra. The motion carried, 6-0-0-1, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER PENALOZA, COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM LOPEZ, MAYOR AMEZCUA NONE NONE COUNCILMEMBER HERNANDEZ Status: 6-0-0-1 – Pass 53. Public Hearing: Zoning Ordinance Amendment (ZOA) No. 2023-01: Amendments to Various Sections of Chapter 41 of the Santa Ana Municipal Code (SAMC) Related to Increasing the Conditional Use Permit (CUP) Separation Requirement of Noxious Uses from Sensitive Receptors, Update Massage Establishment Regulations, Establish a CUP Suspension Process, and Other Edits to Address Internal Inconsistencies. Legal notice published in the Orange County Reporter on May 24, 2023. Department(s): Planning and Building Agency Recommended Action: Approve first reading of an ordinance approving Zoning Ordinance Amendment No. 2023-01 to amend various sections of Chapter 41 (Zoning) of the SAMC. ORDINANCE NO. NS-3044 entitled ZONING ORDINANCE AMENDMENT NO. 2023-01 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING VARIOUS SECTIONS OF CHAPTER 41 (ZONING) OF THE SANTA ANA MUNICIPAL CODE RELATING TO NOXIOUS USES, MASSAGE ESTABLISHMENTS, AND RELATED CONFORMING CLARIFYING EDITS; ADDING A SECTION RELATED TO SUSPENSION OF CONDITIONAL USE PERMITS, VARIANCES, AND MINOR EXCEPTIONS; AND MAKING OTHER NON- SUBSTANTIAL EDITS TO ADDRESS EXISTING INTERNAL INCONSISTENCIES (includes determination that this ordinance is exempt from review under the California Environmental Quality Act (CEQA) pursuant to section 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment and it is not a “project,” as defined in Section 15378 of the CEQA Guidelines). MINUTES: Mayor Amezcua opened the public hearing at 12:23 A.M. on June 7, 2023. Seeing no request to speak, Mayor Amezcua closed the public hearing at 12:24 A.M.     City Council 5 – 30 12/19/2023 CITY COUNCIL 31 June 06, 2023 Council discussion ensued regarding Zoning Ordinance Amendment (ZOA) No. 2023-01. MOTION: Councilmember Penaloza moved to approve the recommended action for Public Hearing Item No. 53, seconded by Councilmember Vazquez. The motion carried, 6-0-0-1 by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER PENALOZA, COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM LOPEZ, MAYOR AMEZCUA NONE NONE COUNCILMEMBER HERNANDEZ Status: 6-0-0-1 – Pass 54. Public Hearing: City Council De Novo Review of Planning Commission Decision Regarding Conditional Use Permit No. 2023-09 – Mariscos Hector ABC License Legal notice published in the Orange County Reporter on May 24, 2023 and notices mailed on said date. Department(s): Planning and Building Agency Recommended Action: It is recommended that the City Council take the following actions: 1. Conduct a De Novo review of the Planning Commission’s approval of Conditional Use Permit No. 2023-09 for consistency with the General Plan and compliance with the Zoning Ordinance, and consider any concerns raised by the City Council, the public, and interested parties regarding the project; and 2. Based on the De Novo review, the City Council may choose to uphold or modify the Planning Commission’s approval, make the appropriate findings to deny the Conditional Use Permit and direct staff to prepare a resolution for adoption, or refer the Conditional Use Permit back the Planning Commission for reconsideration and analysis of the issues raised by the City If approved, adopt RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO CONDUCT A DE NOVO REVIEW OF THE PLANNING COMMISSION’S APPROVAL OF CONDITIONAL USE PERMIT NO. 2023-09 AS CONDITIONED TO ALLOW SALE OF DISTILLED SPIRITS IN ADDITION TO EXISTING BEER AND WINE SALES FOR ON-PREMISES CONSUMPTION AT MARISCOS HECTOR SPORTS GRILL LOCATED AT 1208 EAST MCFADDEN AVENUE (includes determination that the project is categorically exempt from further review under the California Environmental Quality Act (CEQA) per Section 15301 (Class 1 – Existing Facilities)).     City Council 5 – 31 12/19/2023 CITY COUNCIL 32 June 06, 2023 MINUTES: At 8:12 PM, Mayor Amezcua considered the agenda out of order and heard Public Hearing Item No. 54 after Agenda Item No. 10. (see Page No.11) At 12:26 A.M. on June 7, 2023, Mayor Amezcua recessed the City Council to consider the Housing Authority agenda and reconvened at 12:29 A.M. CITY MANAGER COMMENTS MINUTES: City Manager Kristine Ridge announced her attendance at the Orange County Board of Supervisors meeting where she spoke in opposition to the proposed contract by the Mental Health Association of Orange County located in Santa Ana. COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. MINUTES: Councilmember Vazquez congratulated all of the 2023 graduates and spoke regarding funds allocated for future recall elections. Mayor Pro Tem Lopez wished her dad and all dads a happy Father’s Day, congratulated the 2023 graduates, and wished everyone a goodnight. Councilmember Penaloza thanked Mayor Pro Tem Lopez for extending an invitation to the Pride Flag raising ceremony and wished everyone a good night. Councilmember Bacerra announced that his monthly community office hours would be on Saturday June 10, 2023 at Thornton Park at 10:00 A.M. He congratulated Segerstrom High School alumni Zoe Velez for her graduation from the United States Naval Academy and former PAAL member Alexis Mejia for his graduation from Harvard University, and wished everyone a good night. Councilmember Phan congratulated the Parks, Recreation, and Community Services Department for the groundbreaking of a new community center in the Santa Anita neighborhood. She announced that she would be hosting a My First Home down payment assistance workshop on June 7, 2023, at the Newhope Library, and wished everyone a goodnight. Mayor Amezcua announced that she will be hosting a Mayor’s Walk event on Saturday, June 10, 2023, at the intersection of 20th Street and Spurgeon. She commented on the recall election funding and wished everyone a happy Father’s Day, Memorial Day, and a good night.     City Council 5 – 32 12/19/2023 CITY COUNCIL 33 June 06, 2023 ADJOURNMENT – Adjourn the City Council meeting. MINUTES: Mayor Amezcua adjourned the meeting at 12:37 A.M. on June 07, 2023. Respectfully submitted: ___________________________ Jennifer L. Hall, CMC City Clerk     City Council 5 – 33 12/19/2023 CITY COUNCIL 1 June 20, 2023 DRAFT Minutes of the Regular Meeting of the City Council City of Santa Ana, California June 20, 2023 CLOSED SESSION MEETING – 5:00 P.M. REGULAR OPEN MEETING – 5:45 P.M. (Immediately following the Closed Session Meeting) CITY COUNCIL CHAMBER 22 Civic Center Plaza, Santa Ana, CA 92701 CLOSED SESSION CALL TO ORDER MINUTES: Mayor Amezcua called the Closed Session Meeting to order at 5:03 P.M. ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Mayor Pro Tem Jessie Lopez Mayor Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall     City Council 5 – 34 12/19/2023 CITY COUNCIL 2 June 20, 2023 ROLL CALL MINUTES: City Clerk Jennifer L. Hall conducted roll call. Councilmembers Bacerra, Penaloza, Phan and Vazquez, and Mayor Amezcua were present. Councilmember Hernandez and Mayor Pro Tem Lopez joined the meeting during Closed Session. ADDITIONS\DELETIONS TO CLOSED SESSION MINUTES: City Clerk Jennifer L. Hall stated there were no revisions to the Closed Session agenda. PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. MINUTES: No public comments were received regarding Closed Session agenda items. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. MINUTES: Mayor Amezcua recessed to consider the Closed Session items at 5:04 P.M. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code: Micah’s Way v. City of Santa Ana, et al., United States District Court, Case No. 8:23- CV-00183-DOC-KES 2. CONFERENCE WITH LEGAL COUNSEL –SIGNIFICANT EXPOSURE TO LITIGATION pursuant to Government Code Section 54956.9(d)(2): One (1) matter [HCD and Californians for Homeownership] 3. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiators: Jason Motsick, Human Resources Executive Director Employee Organizations: Santa Ana Police Officers Association (POA) RECONVENE – City Council will reconvene to continue regular City business.     City Council 5 – 35 12/19/2023 CITY COUNCIL 3 June 20, 2023 CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER MINUTES: Mayor Amezcua called the Regular City Council meeting to order at 6:22 P.M. ROLL CALL MINUTES: City Clerk Jennifer L. Hall conducted roll call. Councilmembers Bacerra, Hernandez, Penaloza, Phan, and Vazquez, Mayor Pro Tem Lopez, and Mayor Amezcua were present. PLEDGE OF ALLEGIANCE Martha Rivera WORDS OF INSPIRATION Rabbi Sharon Sobel, Temple Beth Sholom ADDITIONS\DELETIONS TO THE AGENDA MINUTES: City Attorney Sonia Carvalho announced that an immediate need to take action arose following the posting of the agenda to include urgency and regular ordinances for City Council’s consideration related to the exemption of certain parcels from the requirements of Assembly Bill 2011 and Senate Bill 6. MOTION: Mayor Amezcua moved to add Item No. 32-A to the agenda to allow City Council consideration of two urgency ordinances and the first reading of two ordinances., seconded by Councilmember Bacerra. The motion carried, 7-0, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ COUNCILMEMBER PENALOZA, COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM LOPEZ, MAYOR AMEZCUA NONE NONE NONE Status: 7-0 – Pass, Item added to agenda See page 31 for subsequent reconsideration of Item No. 32-A. CEREMONIAL PRESENTATIONS 1. Proclamation presented by Mayor Amezcua to Dorothy “Dottie” Brown for Outstanding Contributions to the Community. 2. Certificate of Recognition presented by Mayor Pro Tem Lopez to Grupo La Familia LGBTQ+ for Outstanding Contributions to the Community.     City Council 5 – 36 12/19/2023 CITY COUNCIL 4 June 20, 2023 3. Certificates of Recognition presented by Councilmember Bacerra to Santa Ana College Dons Baseball team for winning the 2023 CCCAA State Championship. 4. Proclamation presented by Councilmember Phan to Parks & Recreation declaring July 2023, as Park and Recreation Month 2023: Where Community Grows. MINUTES: Mayor Amezcua presented Dorothy “Dottie” Brown a proclamation for outstanding contributions to the community and wished her a Happy Birthday. Mayor Pro Tem Lopez recognized Grupo La Familia for outstanding contributions to the community and thanked them for their work with the LGBTQ community. Councilmember Bacerra recognized the Santa Ana College baseball team for their fourth state CCCA A State Championship. Councilmember Phan presented a proclamation to Parks and Recreation declaring July 2023, as Park and Recreation Month 2023. CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. MINUTES: City Attorney Sonia Carvalho stated there was no reportable action. PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non-agenda items, except for public hearings. Comments for public hearings will take place after the hearing is opened. MINUTES: Mayor Amezcua announced that public comment time is limited to two minutes per speaker. City Clerk Jennifer L. Hall reported out the summary of email comments received: nine (9) non-agenda comments, one (1) comment regarding Agenda Item No. 25, and five (5) comments regarding Agenda Item No. 32. The following speakers addressed Council via teleconference: 1. Victor Mendez provided comments regarding Agenda Item No. 25. 2. Mireya Guillen spoke in support of Mayor Amezcua and thanked the Parks and Recreation Department for bringing back the concerts in the park. 3. Verenice Cuellar provided comments in opposition to illegal street vendors. 4. Carl Benninger provided comments in support of Mayor Amezcua.     City Council 5 – 37 12/19/2023 CITY COUNCIL 5 June 20, 2023 The following speakers addressed Council in-person: 5. Jaydelyn Verdin provided comments on the Police Officers Association. 6. Maria Alejandra Barbosa (translation: Spanish) requested Council designate funds to tenant legal defense. 7. Boris Gresely provided comments regarding Agenda Item No. 32. 8. Jannah provided comments regarding Assembly Bill 2011 and Senate Bill 6. 9. Dale Helvig spoke in support of Agenda Item No 32 and 32A. 10. John Ramirez spoke regarding the School Crossing Guard Program. 11. Mario Alvarado thanked the Council for their leadership. 12. Juliana Musheyeu spoke in support of Assembly Bill 2011 and Senate Bill 6. 13. Danny Vega thanked Mayor Amezcua for her hard work and leadership. 14. Nellie LeGaspie spoke regarding the June 17, 2023 Juneteenth Festival. 15. Mia Verdin spoke regarding the recall election efforts against Mayor Pro Tem Lopez. 16. Fernando Delgado spoke regarding recall election efforts against Mayor Pro Tem Lopez. 17. Miguel Angel Vazquez (translation: Spanish) congratulated Mayor Amezcua for being the first female mayor and spoke regarding the female empowerment group Grupo Versage. 18. Karla Rosales spoke regarding Grupo Versage and requested funding and assistance to obtain a permanent meeting space. 19. Madison Romero spoke of her membership in Grupo Versage and requested funding to obtain a permanent meeting space. 20. Sue Pallack advocated for Sean wh o is a resident of the Carnegie Shelter and the transportation hardships he is experiencing. 21. Ray Diaz provided comments in support of Mayor Pro Tem Lopez and in opposition to the recall efforts against her. 22. Irma Jauregui thanked Mayor Amezcua for her hard work and leadership. 23. Martha Rivera spoke in appreciation of Mayor Amezcua and her contributions to the City. 24. Ana Laura Padilla spoke in appreciation of Mayor Amezcua ’s dedication and hard work.     City Council 5 – 38 12/19/2023 CITY COUNCIL 6 June 20, 2023 25. Selica Diaz thanked Mayor Amezcua and City staff for th eir hard work and requested staff reopen the digital library located inside of the Roosevelt Walker Community Center. 26. Ginette Sanchez thanked Mayor Amezcua for her community outreach efforts and spoke regarding business disruption in downtown. 27. Araceli Cazales thanked Mayor Amezcua for her hard work. RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 5 through 30. MINUTES: At 7:57 P.M., Councilmember Hernandez requested a brief comment on Agenda Item No. 8 and recorded a No vote on Agenda Item No. 25. Councilmember Phan requested a brief comment on Agenda Item No. 8 and recused herself from Agenda Item Nos. 19 and 21 as the listed entities are clients of her employer, Rutan and Tucker. Councilmember Bacerra pulled Agenda Item Nos. 15 and 23 for separate discussion and consideration. Mayor Pro Tem Lopez recorded a No vote on Agenda Item No. 25. Councilmember Penaloza requested a brief comment on Agenda Item No. 8. Councilmember Vazquez recorded a No vote on Agenda Item No. 25. MOTION: Councilmember Hernandez moved to approve staff recommendations on the following Consent Calendar Items: 5 through 30 with the exception of Agenda Item Nos. 15 and 23, seconded by Mayor Amezcua. The motion carried, 7-0, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM LOPEZ, MAYOR AMEZCUA NONE NONE NONE Status: 7 – 0 - Pass CONSENT CALENDAR     City Council 5 – 39 12/19/2023 CITY COUNCIL 7 June 20, 2023 5. Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 6. Appoint Claudio Gallegos Nominated by Councilmember Penaloza as the Ward 6 Representative to the Community Development Commission for a Full-Term Expiring December 8, 2026 Department(s): City Clerk’s Office Recommended Action: Appoint Claudio Gallegos to the Community Development Commission as the Ward 6 representative and administer Oath of Office. MINUTES: City Clerk Jennifer L. Hall administered the Oath of Office to Claudio Gallegos. 7. Local Area Subsequent Designation and Local Board Recertification Program Year (PY) 2023-25 Department(s): Community Development Agency Recommended Action: Authorize the Mayor to sign the Program Year (PY) 2023-25 Subsequent Local Area Designation and Local Board Recertification application and direct staff to submit to the California Workforce Development Board (Agreement No. 2023-125). 8. Receive and File Update on Prentice Park Deed and Zoo Master Plan Department(s): Parks, Recreation, and Community Services Recommended Action: Receive and file. MINUTES: Councilmember Phan thanked the Parks, Recreation, and Community Services staff for all of their hard work. Mayor Pro Tem Lopez thanked the Parks, Recreation, and Community Services staff for all of their hard work. Councilmember Vazquez thanked the Parks , Recreation, and Community Services staff for all of their hard work. Councilmember Bacerra thanked staff for workin g with the Prentice Family to ensure a mutual agreement. Mayor Amezcua spoke in appreciation of the Santa Ana Zoo and the different exhibits. Parks, Recreation, and Community Services Director Hawk Scott and Deputy Director Ethan Fischer thanked Council for their support and spoke regarding upcoming zoo events.     City Council 5 – 40 12/19/2023 CITY COUNCIL 8 June 20, 2023 9. Receive and File the Certification of Approval by City Engineer of the Final Tract Map 2022-02, County Tract Map No. 19178 (1814 and 1818 East First Street) (Applicant: Brandywine Acquisition Group, LLC) Department(s): Public Works Agency Recommended Action: Receive and file the certification of approval by City Engineer of the Final Tract Map 2022-02, County Tract No. 19178. 10. Receive and File the Certification of Approval by City Engineer of the Final Tract Map 2019-02, County Tract Map No. 19064 (301 and 305 North Mountain View Street) (Applicant: Olympia Capital Corporation) Department(s): Public Works Agency Recommended Action: Receive and file the certification of approval by City Engineer of the Final Tract Map 2019-02, County Tract No. 19064. 11. Approve Budget Reallocation of Unspent Capital Improvement Funds in the Amount of $68,980 to the ADA Transition Plan (Project No. 23-6069) (Non-General Fund) Department(s): Public Works Agency Recommended Action: Authorize the reallocation of unspent capital improvement funds in the amount of $68,980 from the Council Chambers Entry Doors and Floor Modifications Project (No. 17-0151) to the ADA Transition Plan (Project No. 23-6069). 12. Award a Purchase Order in the amount of $376,500 to Cummins, Inc. for One Commercial Diesel Generator Set for the City’s Corporate Yard (Specification 23-093) (General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one-time award and payment of Purchase Order to Cummins, Inc. for the procurement of a commercial diesel generator set in the amount of $376,500, subject to non-substantive changes approved by the City Manager and City Attorney. 13. Award a Purchase Order to Transwest Truck Center, LLC for Three Ford Super Duty F-550 Valve Trucks in an Amount Not to Exceed $690,000 (Specification No. 23-074) (Non-General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase and payment of purchase order to Transwest Truck Center, LLC for three Ford Super Duty F-550 Valve Trucks, in the amount of $673,275, plus a contingency amount of $16,725, for a total amount not to exceed $690,000, subject to non-substantive changes approved by the City Manager and City Attorney.     City Council 5 – 41 12/19/2023 CITY COUNCIL 9 June 20, 2023 14. Award Aggregate Blanket Order Contracts to B&D Towing, Inc., Greater Southern California Towing, Inc., and MetroPro Towing, Inc. in an Annual Aggregate Amount not to Exceed $100,000 (Specification No. 23-079) (General and Non-General Fund) Department(s): Public Works Agency Recommended Action: Award an aggregate blanket order contracts to B&D Towing, Inc., Greater Southern California Towing, Inc., and MetroPro Towing, Inc. for on-call towing services for City vehicles for a one-year term beginning July 1, 2023, and expiring June 30, 2024, with provisions for four one-year renewal options, in an annual aggregate amount of $100,000, with a total aggregate contract amount not to exceed $500,000, subject to non-substantive changes approved by the City Manager and City Attorney. 15. Award a Construction Contract to All American Asphalt in the Amount of $2,014,055 for the Main Street Rehabilitation from MacArthur Boulevard to Dyer Road and St. Gertrude Place at Orange Avenue Project, with an Estimated Project Delivery Cost of $2,417,000 (Project No. 22-6988)(Project No. 23-6482) (General and Non-General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Program to include $250,000 of funding in the General Fund for the Main Street Rehabilitation from MacArthur Boulevard to Dyer Road and St. Gertrude Place at Orange Avenue Project. 2. Authorize budget reallocation of $361,000 in unspent Roadway Maintenance and Rehabilitation Account (SB-1) from the Euclid Rehabilitation from South City Limits to McFadden Improvement (No. 20-6961) Project to construction funds for the Main Street Rehabilitation from Macarthur Boulevard to Dyer Road and St. Gertrude Place at Orange Avenue Project (No. 22-6988) to complete the project funding requirement. 3. Award a construction contract to All American Asphalt, the lowest responsible bidder, in accordance with the base bid in the amount of $2,014,055, for construction of the Main Street Rehabilitation from MacArthur Boulevard to Dyer Road and St. Gertrude Place at Orange Avenue Project, for the term beginning June 20, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney. 4. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,417,000, which includes $2,014,055 for the construction contract, $201,406 for contract administration, inspection and testing, and a $201,539 project contingency for unanticipated or unforeseen work. 5. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER-2023-57 was filed for the project.     City Council 5 – 42 12/19/2023 CITY COUNCIL 10 June 20, 2023 MINUTES: Councilmember Bacerra moved to amend the allocation for any unspent funds to resurface MacArthur Place. Councilmember Penaloza thanked staff for inspecting the work being performed by the contractor. MOTION: Councilmember Bacerra moved to approve Item No. 15 as amended to allocate any unspent funds to resurface MacArthur Place , seconded by Mayor Amezcua. The motion carried, 6-1, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ COUNCILMEMBER PENALOZA, COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ, MAYOR AMEZCUA MAYOR PRO TEM LOPEZ NONE NONE Status: 6-1 – Pass 16. Approve an Appropriation Adjustment and Award a Construction Contract to Baker Electric & Renewables LLC in the Amount of $597,000 for the Street Light Poles Replacement Project, with an Estimated Project Delivery Cost of $863,899 (Project No. 23-6033) (Non-General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment to recognize Southern California Edison Streetlights Energy Credit in an amount of $863,899 in the Public Works/ Miscellaneous revenue account, and appropriate the same amount to the PWA Street Lighting, Improvements Other than Buildings expenditure account. (Requires five affirmative votes) 1. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Program to include $863,899 of funding in Southern California Edison Energy Cost Refund Funds for Streetlight Upgrades. 2. Award a construction contract to Baker Electric & Renewables LLC, the lowest responsible bidder, in accordance with the base bid in the amount of $597,000, for construction of the Streetlight Poles Replacement Project, for the term beginning June 20, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $863,899, which includes $597,000 for the construction contract, $117,649 for contract administration, inspection and testing, and a $149,250 project contingency for unanticipated or unforeseen work.     City Council 5 – 43 12/19/2023 CITY COUNCIL 11 June 20, 2023 17. Approve an Agreement with J Smith & T Muli, Inc. in an Amount not to Exceed $325,000 to provide Aquatic Engineering Services for Thornton Park Lake Renovations for a Three-Year Term (General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with J Smith & T Muli, Inc. to provide aquatic engineering services for Thornton Park Lake renovations in the amount of $289,947, with a contingency of $35,053, for a total amount not to exceed $325,000, for a three-year term beginning June 20, 2023 and ending June 19, 2026, with an option for two, one-year extensions, subject to non- substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-115). 18. Approve an Agreement with Clanton & Associates, Inc. to Prepare a Street Lighting Master Plan for an Amount Not to Exceed $640,475, for up to a Four-Year Term (General Fund) Department(s): Public Works Agency Recommended Action: 1.Authorize budget reallocation of $116,416 in unspent Streetlight Maintenance Service Enhancement Account (General Fund) funds from the Riverview Neighborhood Street Lighting Project (No. 23-6030) to the Street Lighting Master Plan. 2. Authorize the City Manager to execute a consultant agreement with Clanton & Associates, Inc. to prepare a Street Lighting Master Plan for an amount not to exceed $640,475, for a two-year term beginning June 20, 2023 and expiring June 19, 2025, with provisions for two, one-year extensions, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-116). 19. Memorandum of Understanding with the County of Orange, the City of Anaheim, the City of Irvine, and the City of Santa Ana for the Homeless Housing, Assistance and Prevention (HHAP) Program Regional Coordination Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute the Memorandum of Understanding with the County of Orange, the City of Anaheim, and the City of Irvine, to support regional coordination to address homelessness challenges (Agreement No. 2023-117).     City Council 5 – 44 12/19/2023 CITY COUNCIL 12 June 20, 2023 MOTION: Councilmember Hernandez moved to approve the recommended action for Item No. 19 as part of the Consent Calendar , seconded by Mayor Amezcua. The motion carried, 6-0-1, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM LOPEZ, MAYOR AMEZCUA NONE COUNCILMEMBER PHAN (recusal) NONE Status: 6 – 0 – 1 - Pass 20. Approve an Agreement with the Orange County Children’s Therapeutic Arts Center for a Total Amount not to exceed $200,000 to Serve Foster and Youth with Disabilities (Non-General Fund) Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute an agreement with the Orange County Children’s Therapeutic Arts Center (OCCTAC) to provide services to foster and youth with disabilities, for a one-year term beginning July 1, 2023 and expiring June 30, 2024, in a total amount not to exceed $200,000, subject to non- substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-118). 21. Approve Purchase and Sale Agreement with Property Owner Dyer 18 LLC for the Acquisition of Real Property and Improvements located at 1815 East Carnegie Avenue, Santa Ana, CA 92705 (APN 430-021-02) Department(s): Community Development Agency Recommended Action: 1. Authorize the City Manager to execute a Purchase and Sale Agreement with Property Owner Dyer 18 LLC for the Acquisition of Real Property and Improvements located at 1815 East Carnegie Avenue, Santa Ana, CA, 92705, also identified as APN 430-021-02 (Property), in the amount of $12,750,000, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-119). 1. Approve an appropriation adjustment to recognize $1,100,000 in Opioid Settlement Funding from the State of California’s Department of Health Care Services and appropriate the same amount into the Community Development Agency, Buildings and Building Improvement expenditure account. (Requires five affirmative votes) 2. Approve an appropriation adjustment to utilize prior year fund balance in the amount of $3,753,571 to the Inclusionary Housing Fund, Buildings and Building Improvement expenditure account. (Requires five affirmative votes)     City Council 5 – 45 12/19/2023 CITY COUNCIL 13 June 20, 2023 MOTION: Councilmember Hernandez moved to approve the recommended action for Item No. 21 as part of the Consent Calendar, seconded by Mayor Amezcua. The motion carried, 6-0-1, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM LOPEZ, MAYOR AMEZCUA NONE COUNCILMEMBER PHAN (recusal) NONE Status: 6 – 0 – 1 - Pass 22. Approve Third Amendment to Agreement with Aramark Correctional Services, LLC for an Additional Amount of $1,624,971 to Provide Inmate Meals and Commissary Management (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute the third amendment to the agreement with Aramark Correctional Services, LLC, to provide inmate meals and commissary management for the period of July 1, 2023 through June 30, 2024 in the additional amount of $1,624,971, for a total aggregate amount not to exceed $6,103,688, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-120). 23. Approve Agreement with LAZ Parking California, LLC for Parking Enforcement Services for the Police Department in an Amount not to Exceed $1,876,888 (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute a two-year agreement with LAZ Parking California, LLC for parking enforcement services, for the period of July 1, 2023 through June 30, 2025, with the option of three 1-year renewals, in an amount not to exceed $1,876,888, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-121). MINUTES: Council discussion ensued regarding LAZ Parking LLC and permit parking enforcement.     City Council 5 – 46 12/19/2023 CITY COUNCIL 14 June 20, 2023 MOTION: Councilmember Bacerra moved to approve the recommended action for Item No. 23, seconded by Councilmember Penaloza. The motion carried, 7-0, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ COUNCILMEMBER PENALOZA, COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM LOPEZ, MAYOR AMEZCUA NONE NONE NONE Status: 7-0 - Pass 24. Approve Agreements for Temporary Employee Staffing Services with AppleOne, Inc., Cathyjon Enterprises, Inc. dba HB Staffing, Helpmates Staffing, Kimco Staffing Services, Inc., SoftHQ, Inc., TEC Group, Inc., and The Good Job Company in a Not-to- Exceed Aggregate Amount of $2,000,000 (Specification No.23-051) (General Fund) Department(s): Human Resources Recommended Action: Authorize the City Manager to execute agreements with vendors listed below for temporary employee staffing services on an as-needed basis in an aggregate amount not-to-exceed $2,000,000, from July 1, 2023 through June 30, 2026 with the option for two (2), one (1)-year extensions, subject to non- substantive changes approved by the City Manager and City Attorney (Core Agreement No. 2023-122). 1. AppleOne, Inc. (Torrance, CA) 2. Cathyjon Enterprises, Inc. dba HB Staffing (Huntington Beach, CA) 3. Helpmates Staffing (Irvine, CA) 4. Kimco Staffing Services, Inc. (Irvine, CA) 5. SoftHQ, Inc. (San Diego, CA) 6. TEC Group, Inc. (Irvine, CA) 7. The Good Job Company (La Jolla, CA) 25. Adoption of a Memorandum of Understanding (“MOU”) Establishing the Terms and Conditions of Employment for Classifications Represented by the Santa Ana Police Officers Association (“SAPOA”) Effective January 1, 2023 through December 31, 2023, and Adoption of a Resolution Updating the Compensation and Salary Schedule of Sworn Classifications of the Santa Ana Police Management Association (“SAPMA”) Department(s): Human Resources     City Council 5 – 47 12/19/2023 CITY COUNCIL 15 June 20, 2023 Recommended Action: 1. Authorize the City Manager to execute a Memorandum of Understanding with SAPOA regarding wages, hours, and other terms and conditions of employment effective January 1, 2023 through December 31, 2023, and authorize non-substantive changes which may be necessary to implement the agreement (Agreement No. 2023-123). 2. Adopt a resolution updating the compensation and salary schedule for sworn classifications of the SAPMA. RESOLUTION NO. 2023-032 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S CLASSIFICATION AND COMPENSATION PLAN MOTION: Councilmember Hernandez moved to approve the recommended action for Item No. 25 as part of the Consent Calendar , seconded by Mayor Amezcua. The motion carried, 4-3 by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER PENALOZA, COUNCILMEMBER PHAN, MAYOR AMEZCUA COUNCILMEMBER HERNANDEZ, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM LOPEZ NONE NONE Status: 4 – 3 - Pass 26. Adopt a Resolution Establishing the Appropriations Limit of the City of Santa Ana for Fiscal Year (FY) 2023-24 Department(s): Finance and Management Services Recommended Action: Adopt a resolution establishing the appropriations limit of the City of Santa Ana for FY 2023-24, as required by state law. RESOLUTION NO. 2023-033 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING THE APPROPRIATION LIMIT OF THE CITY OF SANTA ANA FOR FISCAL YEAR 2023-2024 27. Approve Resolution for the Fiscal Year 2023-24 Senate Bill 1 Local Streets and Roads, Road Repair and Accountability Act Funding Program to Receive an Estimated Funding Amount of $7,673,409 for Capital Improvement Projects (Non- General Fund) Department(s): Public Works Agency     City Council 5 – 48 12/19/2023 CITY COUNCIL 16 June 20, 2023 Recommended Action: Adopt a Resolution affirming the Fiscal Year 2023-24 Senate Bill 1 projects list and anticipated Road Maintenance and Rehabilitation Account funding in the amount of $7,673,409, to be submitted to the California Transportation Commission for budgeting the Fiscal Year 2023-24 Capital Improvement Program and maintaining eligibility for Road Repair and Accountability Act funding. RESOLUTION NO. 2023-034 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADOPTING A LIST OF PROJECTS TO BE FUNDED FOR FISCAL YEAR 2023-24 BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 28. Adopt Resolutions to Maintain Orange County Transportation Authority’s Measure M2 Funding Eligibility for Fiscal Year 2023-2024 Department(s): Public Works Agency Recommended Action: 1. Adopt a Resolution affirming consistency between the City’s Mobility Element and the Orange County Master Plan of Arterial Highways, concurring with the existing Transportation System Improvement Area fee program to maintain Orange County Transportation Authority Measure M2 eligibility Program funding, approximated to exceed $6.5 million dollars for Fiscal Year 2023-24. RESOLUTION NO. 2023-035 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE STATUS AND UPDATE OF THE MOBILITY ELEMENT, AND MITIGATION FEE PROGRAM FOR THE MEASURE M (M2) PROGRAM 2. Adopt a Resolution confirming the status and update of the City's 2023 Local Signal Synchronization Plan to maintain eligibility for Measure M2 Program funding. RESOLUTION NO. 2023-036 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE STATUS AND UPDATE OF THE LOCAL SIGNAL SYNCHRONIZATION PLAN FOR THE MEASURE M (M2) PROGRAM 29. Adopt City Council Ordinance No. NS-3043 Appropriating Monies to the Several Offices, Agencies and Departments of the City of Santa Ana for the Fiscal Year Budget Period Commencing July 1, 2023 First reading at the June 6, 2023 City Council meeting, approved by a vote of 6-0-1 (Hernandez absent). Published in the Orange County Reporter on June 9, 2023. Department(s): Finance and Management Services Recommended Action: Approve the second reading and adopt Ordinance No. NS- 3043 to appropriate monies to the several offices, agencies, and departments of the City for Fiscal Year 2023-24 (FY23-24), which begins on July 1, 2023 and ends on June 30, 2024.     City Council 5 – 49 12/19/2023 CITY COUNCIL 17 June 20, 2023 ORDINANCE NO. NS- 3043 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROPRIATING MONIES TO THE SEVERAL OFFICES, AGENCIES, AND DEPARTMENTS OF THE CITY FOR FISCAL YEAR BUDGET PERIOD COMMENCING JULY 1, 2023 30. Zoning Ordinance Amendment No. 2023-01: Amendment to Various Sections of Chapter 41 of the Santa Ana Municipal Code (SAMC) Related to Increasing the Conditional Use Permit (CUP) Separation Requirement of Noxious Uses from Sensitive Receptors, Update Massage Establishment Regulations, Establish a CUP Suspension Process, and Other Edits to Address Internal Inconsistencies First reading at the June 6, 2023 City Council meeting, approved by a vote of 6-0-1 (Hernandez absent). Published in the Orange County Reporter on June 9, 2023. Department(s): Planning and Building Agency Recommended Action: Conduct a second reading and adopt Zoning Ordinance Amendment No. 2023-01 amending various sections of Chapter 41 of the Santa Ana Municipal Code (SAMC) related to increasing the Conditional Use Permit (CUP) separation requirement of noxious uses from sensitive receptors, updating massage establishment regulations, establishing a CUP suspension process, and other edits to address internal inconsistencies. ORDINANCE NO. NS-3044 entitled ZONING ORDINANCE AMENDMENT NO. 2023-01 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING VARIOUS SECTIONS OF CHAPTER 41 (ZONING) OF THE SANTA ANA MUNICIPAL CODE RELATING TO NOXIOUS USES, MASSAGE ESTABLISHMENTS, AND RELATED CONFORMING CLARIFYING EDITS; ADDING A SECTION RELATED TO SUSPENSION OF CONDITIONAL USE PERMITS, VARIANCES, AND MINOR EXCEPTIONS; AND MAKING OTHER NON- SUBSTANTIAL EDITS TO ADDRESS EXISTING INTERNAL INCONSISTENCIES (includes determination that this ordinance is exempt from review under the California Environmental Quality Act (CEQA) pursuant to section 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment and it is not a “project,” as defined in Section 15378 of the CEQA Guidelines). **END OF CONSENT CALENDAR** MINUTES: At 8:18 P.M., Mayor Amezcua considered the agenda out of order and heard Item Nos. 32 and 32-A prior to Item No. 31. BUSINESS CALENDAR     City Council 5 – 50 12/19/2023 CITY COUNCIL 18 June 20, 2023 32. Resolutions of the City of Santa Ana City Council Exempting Certain Eligible Parcels in the City of Santa Ana from the Requirements of Assembly Bill 2011 and Senate Bill 6 Pursuant to California Government Code Sections 65912.114, 65912.124, and 65852.24 (continued from City Council meeting of May 16, 2023, Item No. 28) Department(s): Planning and Building Agency Recommended Action: 1. Adopt a resolution exempting certain eligible parcels in the City of Santa Ana from the requirements of Assembly Bill 2011 pursuant to California Government Code Sections 65912.114 and 65912.124; and RESOLUTION NO. 2023-037 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA EXERCISING ITS RETENTION OF LOCAL LAND USE CONTROL PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTIONS 65912.114(i) AND 65912.124(i) AND EXEMPTING CERTAIN PARCELS FROM CALIFORNIA GOVERNMENT CODE SECTIONS 65912.114 AND 65912.124 BASED UPON WRITTEN FINDINGS (includes determination that this Resolution is not subject to the California Environmental Quality Act (CEQA) because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment and is therefore not a “project,” pursuant to Section 15378(b)(5) of the CEQA Guidelines) 2. Adopt a resolution exempting certain eligible parcels in the City of Santa Ana from the requirements of Senate Bill 6 pursuant to California Government Code Section 65852.24. RESOLUTION NO. 2023-038 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA EXERCISING ITS RETENTION OF LOCAL LAND USE CONTROL PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 65852.24(e) AND EXEMPTING CERTAIN PARCELS FROM CALIFORNIA GOVERNMENT CODE SECTION 65852.24 BASED UPON WRITTEN FINDINGS (includes determination that this Resolution is not subject to the California Environmental Quality Act (CEQA) because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment and is therefore not a “project,” pursuant to Section 15378(b)(5) of the CEQA Guidelines) 32-A. ORDINANCE NO. NS-3045 entitled AN UNCODIFIED URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA EXERCISING ITS RETENTION OF LOCAL LAND USE CONTROL PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTIONS 65912.114(i) AND 65912.124(i) AND EXEMPTING CERTAIN PARCELS FROM CALIFORNIA GOVERNMENT CODE SECTIONS 65912.114 AND 65912.124 BASED UPON WRITTEN FINDINGS     City Council 5 – 51 12/19/2023 CITY COUNCIL 19 June 20, 2023 ORDINANCE NO. NS-3046 entitled AN UNCODIFIED URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA EXERCISING ITS RETENTION OF LOCAL LAND USE CONTROL PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 65852.24(e) AND EXEMPTING CERTAIN PARCELS FROM CALIFORNIA GOVERNMENT CODE SECTION 65852.24 BASED UPON WRITTEN FINDINGS ORDINANCE NO. NS-3047 entitled AN UNCODIFIED ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA EXERCISING ITS RETENTION OF LOCAL LAND USE CONTROL PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTIONS 65912.114(i) AND 65912.124(i) AND EXEMPTING CERTAIN PARCELS FROM CALIFORNIA GOVERNMENT CODE SECTIONS 65912.114 AND 65912.124 BASED UPON WRITTEN FINDINGS (first reading) ORDINANCE NO. NS-3048 entitled AN UNCODIFIED ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA EXERCISING ITS RETENTION OF LOCAL LAND USE CONTROL PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 65852.24(e) AND EXEMPTING CERTAIN PARCELS FROM CALIFORNIA GOVERNMENT CODE SECTION 65852.24 BASED UPON WRITTEN FINDINGS (first reading) MINUTES: Planning and Building Director Minh Thai provided a brief presentation. City Attorney Sonia Carvalho announced that an immediate need to take action arose following the posting of the agenda to include urgency and regular ordinances for City Council’s consideration related to the exemption of certain parcels from the requirements of Assembly Bill 2011 and Senate Bill 6. MOTION: Councilmember Penaloza moved to approve all recommended actions including the additional urgency and regular ordinances for Agenda Item Nos. 32 and 32A, seconded by Councilmember Bacerra. Councilmember Vazquez inquired about sunsetting the ordinances. Mayor Pro Tem Lopez requested to publish a map that indicates the location of the new AB2011 parcels. Planning and Building Director Minh Thai clarified that a map identifying the new AB2011 parcels has already been drafted by staff and will be provided to the public. Councilmember Bacerra provided comments on the California Department of Housing and Community Development. Mayor Amezcua spoke regarding the City exceeding the Regional Housing Needs Allocation (RHNA) by two thousand four hundred percent (2400%). MOTION: Councilmember Penaloza moved to approve all recommended actions including the additional urgency and regular ordinances for Agenda Item Nos. 32 and 32A, seconded by Councilmember Bacerra.     City Council 5 – 52 12/19/2023 CITY COUNCIL 20 June 20, 2023 The motion carried, 6-1, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ COUNCILMEMBER PENALOZA, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM LOPEZ, MAYOR AMEZCUA COUNCILMEMBER PHAN NONE NONE Status: 6-1 - Pass 31. Implement a Volunteer School Crossing Guard Program and Approve Agreement with All City Management Services, Inc. for the School Crossing Guard Program in an Amount Not to Exceed $5,343,125 for Up to a Five Year Term (General Fund) Department(s): Public Works Agency Recommended Action: 1. Direct staff to work cooperatively with school districts to implement a volunteer crossing guard program and establish a crossing guard training program. 2. Direct staff to formally notify the School Districts of the phasing out of contracted crossing guard program beginning school year 2023-2024. 3. Authorize the City Manager to execute an agreement with All City Management Services, Inc. to provide a School Crossing Guard Program, in the total amount not to exceed $5,343,125 for a three-year term beginning July 1, 2023 and expiring June 30, 2026, with an option for up to two, one-year extensions, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-124). MINUTES: City Manager Kristine Ridge provided a brief history of the item. MOTION: Councilmember Hernandez moved to approve Option No. 3, seconded by Councilmember Vazquez. Councilmember Penaloza requested charter schools be included in the agreement. SUBSTITUTE MOTION: Councilmember Penaloza moved to approve Item No. 31 as amended to expand the crossing guard program to charter schools , seconded by Mayor Amezcua. Mayor Amezcua spoke of the disparity between the City’s budget and Santa Ana Unified School District’s (SAUSD) budget. Councilmember Vazquez provided comments on the City’s Safe Routes to School program. SUBSTITUTE MOTION: Mayor Pro Tem Lopez moved to approve Item No. 31 as presented, seconded by Councilmember Penaloza. Councilmember Penaloza rescinded his substitute motion.     City Council 5 – 53 12/19/2023 CITY COUNCIL 21 June 20, 2023 Councilmember Phan spoke in support of the item but noted the importance that SAUSD provide funding as well. City Attorney Carvalho spoke regarding Municipal Code Section 36-121. SECOND SUBSTITUE MOTION: Mayor Amezcua moved to approve Item No. 31 as amended to expand the crossing guard program to eight (8) charter schools, seconded by Councilmember Hernandez. The second substitute motion carried, 5-2, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER PHAN, MAYOR AMEZCUA COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM LOPEZ NONE NONE Status: 5-2 - Pass 32. Resolutions of the City of Santa Ana City Council Exempting Certain Eligible Parcels in the City of Santa Ana from the Requirements of Assembly Bill 2011 and Senate Bill 6 Pursuant to California Government Code Sections 65912.114, 65912.124, and 65852.24 (continued from City Council meeting of May 16, 2023, Item No. 28) Department(s): Planning and Building Agency Recommended Action: 1. Adopt a resolution exempting certain eligible parcels in the City of Santa Ana from the requirements of Assembly Bill 2011 pursuant to California Government Code Sections 65912.114 and 65912.124; and RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA EXERCISING ITS RETENTION OF LOCAL LAND USE CONTROL PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTIONS 65912.114(i) AND 65912.124(i) AND EXEMPTING CERTAIN PARCELS FROM CALIFORNIA GOVERNMENT CODE SECTIONS 65912.114 AND 65912.124 BASED UPON WRITTEN FINDINGS (includes determination that this Resolution is not subject to the California Environmental Quality Act (CEQA) because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment and is therefore not a “project,” pursuant to Section 15378(b)(5) of the CEQA Guidelines) a. Adopt a resolution exempting certain eligible parcels in the City of Santa Ana from the requirements of Senate Bill 6 pursuant to California Government Code Section 65852.24. RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA EXERCISING ITS RETENTION OF LOCAL LAND USE CONTROL PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 65852.24(e) AND     City Council 5 – 54 12/19/2023 CITY COUNCIL 22 June 20, 2023 EXEMPTING CERTAIN PARCELS FROM CALIFORNIA GOVERNMENT CODE SECTION 65852.24 BASED UPON WRITTEN FINDINGS (includes determination that this Resolution is not subject to the California Environmental Quality Act (CEQA) because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment and is therefore not a “project,” pursuant to Section 15378(b)(5) of the CEQA Guidelines) MINUTES: At 8:18 P.M., Mayor Amezcua considered the agenda out of order and heard Item No. 32 prior to Item No. 31.(see Page No. 18) 33. Adoption of Ordinance for the Addition of two Positions for Residents Aged 55 Years and Older on the Parks, Recreation, and Community Services Commission Department(s): Parks, Recreation, and Community Services Recommended Action: Conduct first reading of an ordinance to amend the Santa Ana Municipal Code Chapter 2, Article IV, Division 4, Section 2-333 to add two positions for residents aged 55 years and older on the Parks, Recreation, and Community Services Commission. ORDINANCE NO. NS-3049 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SANTA ANA MUNICIPAL CODE SECTION 2-333 RELATING TO MEMBERSHIP OF THE PARKS, RECREATION, AND COMMUNITY SERVICES COMMISSION (includes determination that this ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change to the environment as there is no possibility it will have a significant effect on the environment and it is not a “project,” as defined in Section 15378 of the CEQA Guidelines). MOTION: Councilmember Bacerra moved to approve the recommended action for Item No. 33, seconded by Mayor Amezcua. The motion carried, 7-0, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM LOPEZ, MAYOR AMEZCUA NONE NONE NONE Status: 7-0 - Pass **END OF BUSINESS CALENDAR**     City Council 5 – 55 12/19/2023 CITY COUNCIL 23 June 20, 2023 CITY MANAGER COMMENTS MINUTES: City Manager Kristine Ridge announced that the City had been named a Tree City USA 2022, receiving this title for the 24th consecutive year. COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. MINUTES: Council Member Vazquez addressed school safety, Juneteenth, and Pride. Mayor Pro Tem Lopez commented on Juneteenth and announced her office hours at Morrison Park on Sunday, June 25, 10:00 A.M. – 11:00 A.M. Councilmember Penaloza acknowledged Housing staff and announced a neighborhood cleanup in Morrison Park on Saturday, June 24, 8:00 A.M. – 12:00 P.M. Councilmember Hernandez addressed public comments, staff, and Juneteenth. Councilmember Bacerra announced his office hours on Saturday, July 1 at 10:00 A.M. at Upton All Access Park, reported that Charter Section 408 addresses City Council interference in administrative matters, and wished everyone a happy July Fourth. Councilmember Phan announced the Vietnamese first-time homebuyer event on July 15 at Salgado and the Vietnamese Business Forum on July 13 at the Doubletree Hotel. She wished everyone a happy Fourth of July and wished her husband a happy seventh anniversary. Mayor Amezcua wished Councilmember Phan and her husband a happy anniversary and a happy Fourth of July to all, further announcing a $1,000 fine for illegal fireworks. She thanked staff for recent park openings and security staffing, announced the many programs and events available to residents in the Cultura magazine, requested an update to a mural to add a name, encouraged everyone to support local restaurants and businesses, and requested information about the name and location of the Fiestas Patrias. ADJOURNMENT – Adjourn the City Council meeting. MINUTES: Mayor Amezcua adjourned the City Council meeting at 9:39 P.M. Respectfully submitted: ___________________________ Jennifer L. Hall, CMC City Clerk     City Council 5 – 56 12/19/2023 Police Department www.santa-ana.org/police Item # 6 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 19, 2023 TOPIC: Public Intoxication and Substance Abuse Enforcement AGENDA TITLE Public Intoxication and Substance Abuse Enforcement informational Report RECOMMENDED ACTION Receive and file. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION During the months September and October, 2023, the Santa Ana Police Department (SAPD) continued efforts towards enforcement, detention, and outreach related to public intoxication. During this period, the Department increased its involvement with City Net, streamlining the outreach and referral mechanisms for persons experiencing homelessness, mental health, and substance abuse problems. Starting on October 30, 2023, every misdemeanor cite-out arrestee is offered services by City Jail staff. Jail staff are in direct communication with City Net personnel who respond to the jail to work with any person requesting services. The below data represents the efforts related to the Public Intoxication Initiative: September 1, 2023 to September 30, 2023 ➢1,394 Field contacts related to public intoxication ➢385 Arrests related to public intoxication and associated nuisance activity •99 Arrestees booked at the Santa Ana Jail •286 Arrestees cited and released in the field ➢24 Medical aid calls for service related to public intoxication ➢19 Subjects accepted a referral to a shelter.     City Council 6 – 1 12/19/2023 Public Intoxication and Substance Abuse Enforcement December 19, 2023 Page 2 3 9 3 9 October 1, 2023 to October 31, 2023 ➢1,189 Field contacts related to public intoxication ➢304 Arrests related to public intoxication and associated nuisance activity •70 Arrestees booked at the Santa Ana Jail •234 Arrestees cited and released in the field ➢24 Medical aid calls for service related to public intoxication ➢17 Subjects accepted a referral to a shelter. The Public Intoxication Initiative is aimed at nuisance criminal activity. However, many repeat offenders are unhoused individuals. To enhance enforcement efforts, SAPD, using Emergency Solutions Grant funding, works collaboratively with City Net and the Orange County Health Care Agency to vet referrals for admittance to homeless shelters. Year to date, SAPD matriculated 172 individuals into the Homeless Management Information System (HMIS) system. At the Santa Ana Navigation Center, the following services are provided: •Substance abuse counseling (NA and AA groups as well as individual) •Life skills group sessions •Group behavioral sessions •Homeless Outreach Court – collaborative court •Weekly Illumination Foundation medical •Weekly educational group sessions •Weekly housing information workshops •Career and employment counseling •Second Chance of Orange County (resuming and interviewing workshops) •Project Hope Alliance (juvenile support) City Net offers similar services and referrals for various marginalized individuals. Currently, the City is considering and/or attempting to secure contracts with: •Project Kinship •Orange County Cal Optima Street Medicine Program •A City funded transportation driver •Collaboration with SAUSD for transportation of minors living in shelters FISCAL IMPACT For September and October 2023, the Police Department expended $43,466 and $43,748 respectively, on these efforts. Submitted By: Robert Rodriguez, Acting Police Chief Approved By: Tom Hatch, Interim City Manager     City Council 6 – 2 12/19/2023 Parks, Recreation, and Community Services www.santa-ana.org/parks Item # 7 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 19, 2023 TOPIC: Joint School Collaboration City Council Subcommittee Update AGENDA TITLE Provide City Council Update on Joint School Collaboration City Council Subcommittee RECOMMENDED ACTION Receive and file. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION At the March 1, 2022 City Council meeting, the Parks, Recreation and Community Services Agency (PRCSA) was provided direction to reformat the Regular School Collaboration City Council Subcommittee, which was composed of three councilmembers, to the Joint School Collaboration City Council Subcommittee that would now include two representatives from the Santa Ana Unified School District (SAUSD) so that matters concerning both governing bodies could be discussed in a joint public meeting format. On Monday, July 11, 2022 the reformatted subcommittee met for the first time with then- Councilmembers Hernandez, Lopez, and Mendoza representing the City, and then- Board Trustees Alfonso Alvarez and Carolyn Torres representing SAUSD. The subcommittee identified the first Monday of each month at 6:00 p.m. as their standing meeting time. Trustee Torres and Councilmember Lopez were selected as Chair and Vice-Chair, respectively, during the August 1, 2022 meeting. As a result of local elections taking place in November 2022, Councilmember Vazquez and Trustee Bustos were identified as new members and joined the subcommittee in April 2023. Subcommittee topics of discussion have ranged from access/use of school facilities by neighborhood associations, the reinstitution of the Camp Catalina program operated by PRCSA, the City and SAUSD’s approach to crossing guard cost-sharing, SAUSD students experiencing homelessness, and cultural events.     City Council 7 – 1 12/19/2023 Joint School Collaboration City Council Subcommittee Update December 19, 2023 Page 2 3 9 3 3 Since the direction in March 2022 to reformat, the Joint School Collaboration City Council Subcommittee has met a total of seven times and has not had a quorum since April 2023. FISCAL IMPACT There is no fiscal impact associated with this action. Submitted By: Hawk Scott, Executive Director of Parks, Recreation and Community Services Approved By: Tom Hatch, Interim City Manager     City Council 7 – 2 12/19/2023 Parks, Recreation, and Community Services www.santa-ana.org/parks Item # 8 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 19, 2023 TOPIC: Destruction of Obsolete Records AGENDA TITLE Approve Destruction of Obsolete City Records RECOMMENDED ACTION Approve the request for the destruction of obsolete records from the Parks, Recreation, and Community Services Agency in accordance with the retention schedule outlined in City Council Resolution 2013-014. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION On April 1, 2013, the City Council approved Resolution 2013-014, which provides to the multiple agencies, departments, and offices of the City guidance on the retention of City records and how long the records need to be retained. City staff compiled the Citywide Records Retention Schedule which sets forth the retention period for a particular record. The schedule reflects the requirements of the Public Records Act, is modeled after the California Secretary of State’s sample for local government, and incorporates other statutory periods applicable to Santa Ana. The schedule attached to the resolution is broken down into multiple sections covering the varied responsibilities and minimum retention periods applicable to each. Section 5.B of this resolution and the City’s Municipal Code requires that the City Attorney approve the destruction of a City record. Accordingly, the Parks, Recreation, and Community Services Agency has prepared a list of obsolete records proposed for destruction in the form of a memorandum. A copy of the memorandum was reviewed by staff from the City Attorney’s Office and approved by the City Attorney. The memorandum is attached as an exhibit to this staff report. Destruction of these records will serve to benefit each office with more efficient access to files and alleviate the City’s storage needs to maintain obsolete records. FISCAL IMPACT There is no fiscal impact associated with this item.     City Council 8 – 1 12/19/2023 Destruction of Obsolete Records December 19, 2023 Page 2 3 9 0 8 EXHIBIT(S) 1. Request for Destruction of Records – Parks, Recreation, and Community Services Agency Submitted By: Hawk Scott, PRCSA Executive Director Approved By: Tom Hatch, Interim City Manager     City Council 8 – 2 12/19/2023     City Council 8 – 3 12/19/2023     City Council 8 – 4 12/19/2023     City Council 8 – 5 12/19/2023     City Council 8 – 6 12/19/2023 Finance and Management Services www.santa-ana.org/finance Item # 9 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 19, 2023 TOPIC: Fiscal Year 2022-23 General Fund Results AGENDA TITLE Fiscal Year 2022-23 General Fund Results RECOMMENDED ACTION 1. Receive and file this informational report. 2. Approve proposed General Fund appropriation adjustment of $350,000 for non-departmental litigation. (Requires five affirmative votes) GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The independent auditors have completed their fieldwork for the fiscal year ended June 30, 2023 and the City expects to issue its financial statements in December 2023. Staff plans to provide the City Council with an informational staff report covering the audited financial statements and related reports after the New Year. The purpose of this report is to provide early information regarding General Fund performance in FY 2022-23 and to request two appropriation adjustments. On November 7, staff reported that for FY 2022-23, the City received revenue in excess of estimates and had expenditure savings; and in December, staff would be able to identify the increase of the General Fund balance available for one-time spending, based on the positive FY 2022-23 variances. FY 2022-23 General Fund Results These positive variances have resulted in an estimated spendable General Fund balance of $17.8 million. The spendable amount is in excess of the 18% General Fund Reserve balance of $72.1 million. Although many of our General Fund revenues exceeded the conservative estimates and all departments had expenditure savings, the most significant contributors to the $17.8 million spendable balance follow. •Rising interest rates leading to increased investment income of more than $1 million in excess of the adjusted budget of $5 million as presented with the Third Quarter Report on May 16, 2023.     City Council 9 – 1 12/19/2023 Fiscal Year 2022-23 General Fund Results December 19, 2023 Page 2 3 9 3 2 •Increased federal reimbursement rates for emergency medical transports generated additional revenue of $0.8 million more than the adjustment made with the Third Quarter Report. •More than $2 million in collections of delinquent adult-use Cannabis business tax and hotel visitor’s tax. •The Business Tax holiday resulting in increased compliance generated more than $1 million of additional revenue. •One-time rebates for LED lights of nearly $1 million. •Staffing vacancies across all departments, which helped fund compensation increases negotiated with the bargaining groups. Therefore, the Non-Departmental section of the budget had $2.7 million of savings from the $5 million set aside for labor negotiations. The Police Department had additional vacancy savings of $2 million. •Once again, the Vehicle Incentive Program to rebate Measure X tax to residents purchasing a vehicle in Santa Ana had budgetary savings. The budget included $1.7 million for this program, and used less than $0.7 million. Requested FY 2023-24 Appropriations As reported on November 21, the City Attorney’s Office has a litigation budget of $600,000 yet has contracted outside legal service needs of $950,000 for FY 2023-24. Therefore, staff requests an appropriation adjustment of $350,000 for non-departmental litigation. In addition to the proposed $350,000 appropriation in this staff report, Public Works has a separate staff report on this same agenda for Engineering Division Funding. The Public Works staff report includes a recommended appropriation for $2.9 million from the General Fund balance available for spending. The following table includes both proposed appropriations totaling $3,250,000 and an updated summary of the General Fund budget for the current fiscal year.     City Council 9 – 2 12/19/2023 Fiscal Year 2022-23 General Fund Results December 19, 2023 Page 3 3 9 3 2 FISCAL IMPACT If the City Council approves the staff recommendation in both staff reports, the remaining estimated General Fund balance available for one-time spending will be $14,644,472. Staff expects to prepare recommendations for this one-time funding source for City Council consideration during the FY 2024-25 budget process. Staff recommends the following Appropriation Adjustments: Submitted By: Kathryn Downs, FMSA Executive Director Approved By: Tom Hatch, Interim City Manager FY2023-24 General Fund Summary FY23-24 1st Quarter Budget Update FY22-23 Year- End Adjustments Proposed D ecember 19 Adjustments Updated Estimate Esti mated Beginning Balance at July 1, 2023 109,372,864 17,835,714 127,208,578 Revenue Estimate 400,408,670 400,408,670 Appropri ated Spending (413,614,484)(3,250,000)(416,864,484) Pensi on Trust Set Aside (24,034,731)(24,034,731) Esti mated Ending Balance at June 30, 2024 72,132,319 17,835,714 (3,250,000)86,718,033 Less: 18% Reserve 72,073,561 72,073,561 Esti mated Spendable Balance 58,758 17,835,714 (3,250,000)14,644,472 Fiscal Year Accounting Unit – Account # Fund Description Accounting Unit, Account Description Amount FY23-24 01105015-62300 General Fund General Non- Departmental, Contract Services $350,000     City Council 9 – 3 12/19/2023 Finance and Management Services www.santa-ana.org/finance Item # 10 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 19, 2023 TOPIC: Budget Calendar and Community Engagement Plan for Fiscal Year 2024-25 AGENDA TITLE Budget Calendar and Community Engagement Plan for Fiscal Year 2024-25 RECOMMENDED ACTION Approve the Budget Calendar and Community Engagement Plan for Fiscal Year 2024- 25. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Calendar (Exhibit 1) and Community Engagement Plan (Exhibit 2) are provided for City Council consideration as documents that set the parameters for a successful, inclusive, and transparent budget process. The proposed Calendar provides a framework of key tasks and dates for City Council, the community, and city staff. The purpose of community engagement is to focus on activities that facilitate interaction, nuanced discussions, and exploration of budget simulation tools. Santa Ana’s Community Engagement Plan proposes specific outreach strategies that promote broad participation in the annual budget development process across all Council Wards. Financial Updates, Budget Discussions, and Process The internal budget process began last month, and the public process will likely begin in February. During the budget process, the City Council receives reports for two different fiscal years. Though the budget process focuses on the future FY 2024-25, the current year reports provide insight on budget trends and challenges. Current FY 2023-24 Future FY 2024-25 Midyear (or Second Quarter) report scheduled for February 20 Early Budget Direction scheduled for March 19 Third Quarter report scheduled for May 21 Various Budget Work Sessions and agenda items scheduled for May Public Hearing and Adoption scheduled for June     City Council 10 – 1 12/19/2023 Budget Calendar and Community Engagement Plan for Fiscal Year 2024-25 December 19, 2023 Page 2 3 9 2 9 Beginning in mid-March, staff will present a framework for the FY 2024-25 Budget Discussion and seek direction from City Council. Discussion topics may include but are not limited to City Council priorities and strategies on funding programs and/or services, and recommendations for one-time resources. In addition to attending various citywide events, Community Budget Meetings are planned for March and April 2024 to gather community input. During this time, the Budget Team also begins conducting budget meetings with city departments. These meetings provide departments an opportunity to propose any organizational changes, budget requests, and enhancements to existing programs. On May 21, 2024, staff has planned for a Ten-Year General Fund Financial Outlook, and preliminary Capital Improvement Program (CIP) update. This provides an additional opportunity for further FY 2024-25 budget discussion by City Council. Subsequently, during May and June of 2024, staff has planned to present multiple iterations of the Citywide Operating Budget and CIP. A public hearing (first reading) is planned for June 4, 2024, and the final adoption (second reading) will occur on June 18, 2024. The Calendar commences on December 19, 2023, and concludes with the adoption of the FY 2024-25 Citywide Operating Budget and CIP, which becomes effective July 1, 2024. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Fiscal Year 2024-25 Budget Calendar 2. Fiscal Year 2024-25 Community Engagement Plan Submitted By: Kathryn Downs, FMSA Executive Director Approved By: Tom Hatch, Interim City Manager     City Council 10 – 2 12/19/2023 19 DEC FISCAL YEAR 2024-2025 BUDGET CALENDAR* Present FY2024-25 Budget Calendar & Community Engagement Plan for City Council Approval Preliminary Capital Improvement Program (CIP) to Planning Commission MAR/ APR Community Budget Meetings/ City Events Commission /Committee Meetings Department Budget Meetings 26 FEB 19 MAR City Council Provides Early Budget Policy Direction 7 MAY City Council Meeting: FY2024-25 Budget Discussion TBD MAY City Council Work Session: Community Engagement Results Prioritization of Funding Requests 21 MAY City Council Meeting: Proposed FY2024-25 General Fund Budget that includes CIP, Miscellaneous Fees & Workforce Changes Public Hearing: Citywide Operating Budget/ CIP Ordinance, Miscellaneous Fees & Personnel Resolution 4 JUNE *Budget Calendar is subject to change 18 JUNE Second Reading & Adoption: Final Citywide Operating Budget/ CIP Ordinance 1 JULY FY2024-25 Fiscal Year Begins EXHIBIT 1     City Council 10 – 3 12/19/2023 FY2024 -25 COMMUNITY ENGAGEMENT PLAN Outreach strategies designed to promote broad-based participation in the annual budget process across all Council Wards EXHIBIT 2     City Council 10 – 4 12/19/2023 PURPOSE STATEMENT: THE WHY The purpose of community engagement is to focus on activities that facilitate interaction, nuanced discussions, and budget simulation. Santa Ana’s Community Engagement Plan proposes specific outreach strategies that promote broad participation in the annual budget development process across all Council Wards. The challenge is to make budget engagement exciting and captivating, so folks want to participate and see that input translates into action via the resource allocation process. This plan is based on citywide best practices in combination with the April 2023 edition of Government Finance Review, a magazine dedicated to showcasing the best and the brightest in local government finance. City of Santa Ana Finance & Management Services December 19, 2023     City Council 10 – 5 12/19/2023 BEST PRACTICES- QUALITY CONTROL CHECKS Communicate the numbers in a way that everyone is able to grasp. Broaden efforts to include renters, non-English speakers and other historically disenfranchised groups. Reduce barriers to engagement by leveraging the relationships local non-profits have throughout the community. Continue translating materials in Spanish and Vietnamese. Internal partnerships: Collaborate with various departments as they interact in the community. Don’t compete with each other. Always close the feedback loop. Demonstrate how the allocation of resources aligns with community priorities. Utilize multiple methods of engagement so they complement one another. These should be a combination of informal and formal methods. City of Santa Ana Finance & Management Services December 19, 2023     City Council 10 – 6 12/19/2023 ENGAGEMENT METHOD- COMMITTEE/ COMMISSION MEETINGS City of Santa Ana Finance & Management Services December 19, 2023 We are requesting to speak about the budget as a guest speaker at various City Committee/ Commission meetings in February, March & April.     City Council 10 – 7 12/19/2023 ENGAGEMENT METHOD- COUNCIL WARD MEETINGS City of Santa Ana Finance & Management Services December 19, 2023 Target community influencers and neighborhood champions to conduct information gathering sessions by partnering with various organizations such as area non-profits, churches, schools, and neighborhood associations. *Meeting location is dependent upon site availability     City Council 10 – 8 12/19/2023 ENGAGEMENT METHOD- CITYWIDE EVENTS City of Santa Ana Finance & Management Services December 19, 2023 It is estimated that fewer than 20% of residents have ever attended a public meeting (Polco, November 2022). To reach the other 80%, it is incumbent on the City to cast a wider net. Citywide events tend to have higher rates of attendance and are therefore the most productive in terms of reach. These are the events currently planned for Winter/Spring 2024. Lunar New Year Festival- February 3, 2024 Eggcellent Adventure- March 30, 2024 Santa Ana Fun Run- April 27, 2024 Dia de los Niños- April 27, 2024     City Council 10 – 9 12/19/2023 BUDGET PARTICIPATION OUTREACH CAMPAIGN Collaborate with City Manager’s Office of Public Information to advertise engagement efforts through press releases (English, Spanish & Vietnamese), social media ads, Nixle, digital marquees, City Hall lobby screens & other display advertisements. Tap into the City’s multiple social media platforms by collaborating with the most active departments that have the largest number of followers. Promote community engagement through various city published newsletters such as: COSAS (City Manager’s Newsletter) SAPD Library PRCSA Economic Development Arts & Culture Partner with local non-profits to promote engagement and input. These organizations include but aren’t limited to America on Track, Asian American Senior Citizens Center, Cambodian Family Community Center, Garden Grove USD- Russell Elementary School, Immaculate Heart of Mary Church, KidWorks, Latino Health Access, Newhope Church THE MIXX, St. Barbara Catholic Church, Templo Calvario Community Development, and VietRISE. City of Santa Ana Finance & Management Services December 19, 2023     City Council 10 – 10 12/19/2023 TOOLS & RESOURCES City of Santa Ana Finance & Management Services December 19, 2023 Budget Engagement Simulation Tool (BEST)- This software suite consists of two tools: The Simulate Tool provides a way for the community to frame financial tradeoffs by allowing users to build their own city budget. The Prioritize Tool offers a simple way to present projects and costs. The City sets an overall budget and users select projects up to a specified amount, and then rank-orders them. Budget Priorities Survey- Online Survey In Person Feedback Tools to Provide Input 1 or 2 minute infomercial illustrating how to use both Live Sim and Prioritize Brief video showcasing Santa Ana’s budget Other Resources     City Council 10 – 11 12/19/2023 Public Works Agency www.santa-ana.org/public-works Item # 11 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 19, 2023 TOPIC: Development Impact Fee Report AGENDA TITLE Annual Development Impact Fee Report for Fiscal Year 2022-2023 RECOMMENDED ACTION Receive and file. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION Following the passage of Proposition 13 in 1978, many cities began charging fees on new development to fund public improvements and services such as streets, public utilities, and parks. These fees are commonly known as development impact fees. To ensure these fees were spent in a timely manner and on projects for which they were being collected, the State Legislature passed Assembly Bill 1600, known as the Mitigation Fee Act. In accordance with Government Code Sections 66001 and 66006, the City is required to publish an annual report (Exhibit 1) for each fund established to account for development impact fees. The report must include: a brief description of the type of fee; fee amount; beginning and ending balance of the account or fund; amount of fees collected and interest earned; identification of each public improvement on which fees were expended and the amount expended; an estimated date construction will commence; and descriptions of each inter-fund transfer or loan. California Government Code Section 66006 requires an annual accounting of development impact fees be made available to the public within 180 days of the end of the City's fiscal year. In addition, this information must be presented to the City Council at least 15 days after it is made available to the public. The City collects the following development impact fees: Transportation System Improvement Area, Transit Zoning Code Traffic Impact Mitigation Fair Share, Harbor Specific Plan Mitigation Fair Share, Drainage Assessment Fee, Sewer Connection Fee, Park Acquisition, and Development Fees. The fees are collected prior to the issuance of building permits for new residential and commercial construction. The impact fees are     City Council 11 – 1 12/19/2023 Development Impact Fee Report December 19, 2023 Page 2 3 9 1 9 established by City Council resolution and are deposited into the designated impact fee fund. FISCAL IMPACT Fiscal Year 2022-2023 development fee expenditures totaled $13,994,181 and were used for streets improvements, public utilities improvements, and parks improvements. EXHIBIT(S) 1. City of Santa Ana Assembly Bill 1600 Development Fee Report Fiscal Year 2022- 2023 Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Tom Hatch, Interim City Manager     City Council 11 – 2 12/19/2023 City of Santa Ana’s Public Works Agency Assembly Bill 1600 Development Fee Report Fiscal Year 2022-2023 Government Code Section 66006 requires local agencies that collect development impact fees to submit an annual notice detailing the status of those fees within 180 days after the last day of the fiscal year. The annual report must be made available to the public and then presented to the public agency (City Council) at least 15 days after it is made available to the public. The following is the annual report for the City’s development impact fees. Provide a brief description of the type of fee in the account or fund. Drainage Assessment Fee The drainage assessment fees are established in the Santa Ana Municipal Code. The City has six “local drainage areas,” each with its own fee schedule. Payment of the fee is required as a condition to the City’s approval of a subdivision or parcel map. The City is required to maintain a separate fund for the fee revenues of each such area. Expenditures from each such fund are limited solely to the construction of drainage facilities within the area from which the fund revenues were collected. Sewer Connection Fee The sewer connection fees are established in the Santa Ana Municipal Code. No person shall make any sewer connection unless a permit is issued by Public Works. No permit for such connection shall be issued unless the application is accompanied by the payment of a fee to the City in an amount which shall determine the applicant’s proportionate share of the cost of construction of such public sewer. Water Connection Fee The water connection fees are established in the Santa Ana Municipal Code. Water connection fees are used to establish water service. All applicants prior to connecting to a water main or prior to an increase in size of an existing water meter or service, shall apply and obtain a permit to do so and pay the water connection fees. Transportation System Improvement Area Fee The transportation system improvement areas fees are established in the Santa Ana Municipal Code. The purpose of a transportation system improvement program is to identify and designate those areas where the transportation system may experience a significant reduction in the level of service unless corrective measures are instituted concurrent with increased transportation demands. Fees collected for building projects and improvements on properties in a transportation systems improvement program area shall be used to improve the transportation system within such area when such improvements will substantially benefit the transportation system within the area. Residential Development Fee The residential development fees are established in the Santa Ana Municipal Code. The fees are served for the purpose of preserving an appropriate balance between the demand by residents for use of park and recreational facilities and the availability of such park and recreational facilities and to preclude residential development which would create an excess demand on such facilities. Fees paid shall be placed in a special fund known as the “Park Acquisition and Development Fund,” which will be used for the acquisition, construction and renovation of park and recreation facilities. EXHIBIT 1     City Council 11 – 3 12/19/2023 List the amount of the fee. Drainage Assessment Fee Schedule Areas Effective 7/1/2022 Area 1 $ 8,372.00 Area 2 $ 10,092.00 Area 3 $ 5,433.00 Area 4 $ 8,019.00 Area 5 $ 9,136.00 Area 6 $ 8,985.00 Sewer Connection Fee Schedule: $51.00 per plumbing fixture unit. Water Connection Fee Schedule Meters Effective 7/1/2022 5/8” Meter $ 465.00 3/4” Meter $ 465.00 1” Meter $ 465.00 1 1/2” Meter $ 496.00 2” Meter $ 560.00 3” Meter $ 1,886.00 4” Meter $ 2,815.00 6” Meter $ 4,533.00 Transportation System Improvement Area Fee Schedule Non-Residential Areas Effective 7/1/2022 Area A $ 5.15 / sq. ft. Area B $ 1.81 / sq. ft. Area C $ 5.53 / sq. ft. Area D $ 3.31 / sq. ft. Area E $ 2.01 / sq. ft. Area F $ 1.81 / sq. ft. Residential* Effective 7/1/2022 Area A $ 5.15 / sq. ft. Area B $ 1.81 / sq. ft. Area C $ 5.53 / sq. ft. Area D $ 3.31 / sq. ft. Area E $ 2.01 / sq. ft. Area F $ 1.81 / sq. ft. *Applies only for projects with 5 or more dwelling units on the entire project. Residential Development Fee Schedule     City Council 11 – 4 12/19/2023 Bedrooms Effective 7/1/2022 5 Bedrooms $ 8,179.00 4 Bedrooms $ 7,352.00 3 Bedrooms $ 6,640.00 2 Bedrooms $ 4,948.00 1 or less $ 3,714.00     City Council 11 – 5 12/19/2023 List the beginning and ending balance of the account or fund. DEVELOPMENT IMPACT FEES – FY 2022/2023 BEGINNING BALANCE As of 07/01/22 ENDING BALANCE As of 06/30/23 PUBLIC WORKS AGENCY New Transportation System Improvement Area Fee - Area B (Fund 033) $575,521.51 $581,819.03 New Transportation System Improvement Area Fee - Area E (Fund 034) $1,496,062.45 $1,731,199.88 New Transportation System Improvement Area Fee - Area F (Fund 035) $1,878,238.51 $1,851,251.60 Transportation System Improvement Area Fee - Area A (Fund 041) $700,551.81 $707,557.25 Transportation System Improvement Area Fee - Area B (Fund 042) $9,592.17 $9,688.09 Transportation System Improvement Area Fee - Area C-2 (Fund 048) $214,247.74 $216,390.17 Transportation System Improvement Area Fee - Area G (Fund 049) $98,750.31 $99,737.80 Sewer Connection Fee (Fund 055) $7,644,012.85 $4,160,736.41 Water Connection Fee (Fund 060) $33,112,526.15 $10,513,003.08 Drainage Assessment Fee - Area 1 (Fund 221) $1,020,497.88 $1,084,926.79 Drainage Assessment Fee - Area 2 (Fund 222) $273,895.45 $285,860.36 Drainage Assessment Fee - Area 3 (Fund 223) $421,886.72 $426,873.63 Drainage Assessment Fee - Area 4 (Fund 224) $419,915.30 $517,354.29 Drainage Assessment Fee - Area 5 (Fund 225) $282,170.25 $284,996.20 Drainage Assessment Fee - Area 6 (Fund 226) $381,053.23 $388,047.87 Transportation System Improvement JPA Area A (Fund 991) $2,611,036.54 $2,634,847.41 Transportation System Improvement JPA Area B (Fund 992) $10,641,688.00 $11,013,559.30 PARKS, RECREATION & COMMUNITY SERVICES AGENCY Residential Development District 1 (Fund 311) $3,288,547.02 $989,473.70 Residential Development District 2 (Fund 312) $5,412,407.50 $3,397,203.90 Residential Development District 3 (Fund 313) $12,257,284.97 $11,677,281.45 Residential Development District 4 (Fund 314) $652,880.73 $370,570.44 Residential Development District 5 (Fund 315) $0.00 $1,492,453.54 List the amount of fees collected and the interest earned. DEVELOPMENT IMPACT FEES – FY 2022/2023 FEES COLLECTED INTEREST EARNED PUBLIC WORKS AGENCY New Transportation System Improvement Area Fee - Area B (Fund 033) $539.38 $5,758.14 New Transportation System Improvement Area Fee - Area E (Fund 034) $172,122.33 $15,752.92 New Transportation System Improvement Area Fee - Area F (Fund 035) $147,277.76 $17,952.97 Transportation System Improvement Area Fee - Area A (Fund 041) $0.00 $7,005.44 Transportation System Improvement Area Fee - Area B (Fund 042) $0.00 $95.92 Transportation System Improvement Area Fee - Area C-2 (Fund 048) $0.00 $2,142.43 Transportation System Improvement Area Fee - Area G (Fund 049) $0.00 $987.49 Sewer Connection Fee (Fund 055) $1,225,447.49 $57,145.10 Water Connection Fee (Fund 060) $803,195.52 $3,849.04     City Council 11 – 6 12/19/2023 DEVELOPMENT IMPACT FEES – FY 2022/2023 FEES COLLECTED INTEREST EARNED Drainage Assessment Fee - Area 1 (Fund 221) $53,915.68 $10,513.23 Drainage Assessment Fee - Area 2 (Fund 222) $9,183.72 $2,781.19 Drainage Assessment Fee - Area 3 (Fund 223) $760.62 $4,226.29 Drainage Assessment Fee - Area 4 (Fund 224) $94,944.96 $4,785.00 Drainage Assessment Fee - Area 5 (Fund 225) $0.00 $2,825.95 Drainage Assessment Fee - Area 6 (Fund 226) $3,054.90 $3,939.74 Transportation System Improvement JPA Area A (Fund 991) $0.00 $23,810.87 Transportation System Improvement JPA Area B (Fund 992) $742,832.68 $99,219.99 PARKS, RECREATION & COMMUNITY SERVICES AGENCY Residential Development District 1 (Fund 311) $78,827.00 $12,081.99 Residential Development District 2 (Fund 312) $584,945.30 $41,073.01 Residential Development District 3 (Fund 313) $4,562,310.00 $141,143.78 Residential Development District 4 (Fund 314) $265,252.00 $2,796.71 Residential Development District 5 (Fund 315) $35,336.00 $23,635.69 Identify of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with the fees. PUBLIC IMPROVEMENT EXPENDITURES – FY 2022/2023 TOTAL EXPENDITURE PERCENT FUNDED BY FEE PUBLIC WORKS AGENCY Transportation System Improvement Area Fee – Area E (Fund 034) Project No. 18-6901 Warner Ave Improvements Phase 2: Oak-Grand $6,942,796.36 0.06% Project No. 20-6971 Warner Protection Bike Lane: Oak-Grand $87,320.48 3.92% Transportation System Improvement Area Fee – Area E (Fund 035) Project No. 13-6792 Bristol Widening: CC-Washington IIIA $1,326,958.34 0.93% Project No. 14-6802 Warner Avenue Widening: Main-Oak Phase I $1,820,344.98 3.08% Project No. 15-6827 Fairview Bridge & Street Improvements $1,537,270.74 0.15% Project No. 17-6883 Bristol Street & Memory Lane Inter Widening $176,551.44 49.71% Sewer Connection Fee (Fund 055) Project No. 06-3510 Segerstrom/San Lorenzo S Lift $3,722,050.31 95.00% Project No. 18-6616 Flower Street Sewer Main Improvements $1,218,137.28 35.08% Project No. 19-6430 Wright Street Sewer Main Improvements $3,472,925.53 61.62% Project No. 21-6619 North East Annexation Sewer Improvements $3,504.76 100.00% Drainage Assessment Fee – Area 4 (Fund 224) Project No. 20-6618 Warner Storm Drain Improvements: Phase 1 $19,361.62 11.83 % PARKS, RECREATION & COMMUNITY SERVICES AGENCY Parks Acquisition & Development – District 1 (Fund 311) Project No. 20-2714 El Salvador Basketball Court & Lighting $6,008.31 100.00% Parks Acquisition & Development – District 2 (Fund 312-13260) Project No. 15-2645 Santiago Park Gas House Area Improvements $1,359,644.78 57.68% Project No. 21-2727 Cabrillo Park Irrigation Renovation $502,407.89 100.00% Project No. 22-2752 Stadium Synthetic Turf $593,664.32 100.00%     City Council 11 – 7 12/19/2023 PUBLIC IMPROVEMENT EXPENDITURES – FY 2022/2023 TOTAL EXPENDITURE PERCENT FUNDED BY FEE Project No. 22-2753 Stadium Scoreboard $331,665.22 83.72% Parks Acquisition & Development – District 2 (Fund 312-13261) Project No. 15-2645 Santiago Park Gas House Area Improvements $1,359,644.78 31.57% Project No. 22-2753 Stadium Scoreboard $331,665.22 16.28% Parks Acquisition & Development – District 3 (Fund 313) Project No. 16-2658 Santa Ana Zoo Giant River Otter Habitat $3,228,949.64 98.67% Project No. 20-2729 Standard & McFadden New Park $218,896.97 31.62% Project No. 21-2726 Pacific Electric Bike Trail Lighting Phase II $41,713.43 100.00% Project No. 21-2728 Sandpointe Park Security Lighting $17,888.60 100.00% Project No. 21-2740 Flower Street Bike Trail Renovation $995,089.35 100.00% Project No. 22-2769 Memorial Park Lighting Project $612,761.40 98.37% Parks Acquisition & Development – District 4 (Fund 314) Project No. 18-2681 Centennial Lake Renovation $43,426.48 51.40% Parks Acquisition & Development – District HSP (Fund 315) Project No. 19-7527 Santa Anita Park Renovation $3,166,782.64 46.69% Provide the approximate date by which the construction of the public improvements will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in the City’s master plans, and the public improvement remains incomplete. PUBLIC IMPROVEMENT PROJECTS EXPENDITURES – FY 2022/2023 STATUS PROJECT STATUS Transportation System Improvement Area Fee – Area E (Fund 034) Project No. 18-6901 Warner Ave Improvements Phase 2: Oak-Grand IN PROGRESS Project No. 20-6971 Warner Protection Bike Lane: Oak-Grand IN PROGRESS Transportation System Improvement Area Fee – Area E (Fund 035) Project No. 13-6792 Bristol Widening: CC-Washington IIIA IN PROGRESS Project No. 14-6802 Warner Avenue Widening: Main-Oak Phase I IN PROGRESS Project No. 15-6827 Fairview Bridge & Street Improvements IN PROGRESS Project No. 17-6883 Bristol Street & Memory Lane Inter Widening IN PROGRESS Sewer Connection Fee (Fund 055) Project No. 06-3510 Segerstrom/San Lorenzo S Lift COMPLETED – OCTOBER 2023 Project No. 18-6616 Flower Street Sewer Main Improvements COMPLETED – OCTOBER 2022 Project No. 19-6430 Wright Street Sewer Main Improvements IN PROGRESS Project No. 21-6619 North East Annexation Sewer Improvements IN PROGRESS Drainage Assessment Fee – Area 4 (Fund 224) Project No. 20-6618 Warner Storm Drain Improvements: Phase 1 COMPLETED – AUGUST 2023 Parks Acquisition & Development – District 1 (Fund 311) Project No. 20-2714 El Salvador Park Basketball Court & Lighting COMPLETED – JULY 2022 Parks Acquisition & Development – District 2 (Fund 312) Project No. 15-2645 Santiago Park Gas House Area Improvements COMPLETED – OCTOBER 2023     City Council 11 – 8 12/19/2023 PUBLIC IMPROVEMENT PROJECTS EXPENDITURES – FY 2022/2023 STATUS PROJECT STATUS Project No. 21-2727 Cabrillo Park Irrigation Renovation COMPLETED – JANUARY 2023 Project No. 22-2752 Stadium Synthetic Turf COMPLETED – SEPTEMBER 2022 Project No. 22-2753 Stadium Scoreboard COMPLETED – SEPTEMBER 2023 Parks Acquisition & Development – District 3 (Fund 313) Project No. 16-2658 Santa Ana Zoo Giant River Otter Habitat COMPLETED - 2021 Project No. 20-2729 Standard & McFadden New Park IN PROGRESS Project No. 21-2726 Pacific Electric Bike Trail Lighting Phase II IN PROGRESS Project No. 21-2728 Sandpointe Park Security Lighting IN PROGRESS Project No. 21-2740 Flower Street Bike Trail Renovation IN PROGRESS Project No. 22-2769 Memorial Park Lighting Project COMPLETED – JUNE 2023 Parks Acquisition & Development – District 4 (Fund 314) Project No. 18-2681 Centennial Lake Renovation TBD Parks Acquisition & Development – District HSP (Fund 315) Project No. 19-7527 Santa Anita Park Renovation TBD Provide a description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended and, in the case of an interfund loan, the date on which the loan will be repaid, and the rate of interest that the account or fund will receive on the loan. DEVELOPMENT IMPACT FEES – FY 2022/2023 INTERFUND TRANSFER OR LOAN AMOUNT PUBLIC WORKS AGENCY New Transportation System Improvement Area Fee - Area B (Fund 033) NONE New Transportation System Improvement Area Fee - Area E (Fund 034) NONE New Transportation System Improvement Area Fee - Area F (Fund 035) NONE Transportation System Improvement Area Fee - Area A (Fund 041) NONE Transportation System Improvement Area Fee - Area B (Fund 042) NONE Transportation System Improvement Area Fee - Area C-2 (Fund 048) NONE Transportation System Improvement Area Fee - Area G (Fund 049) NONE Sewer Connection Fee (Fund 055) NONE Water Connection Fee (Fund 060) NONE Drainage Assessment Fee - Area 1 (Fund 221) NONE Drainage Assessment Fee - Area 2 (Fund 222) NONE Drainage Assessment Fee - Area 3 (Fund 223) NONE Drainage Assessment Fee - Area 4 (Fund 224) NONE Drainage Assessment Fee - Area 5 (Fund 225) NONE Drainage Assessment Fee - Area 6 (Fund 226) NONE Transportation System Improvement JPA Area A (Fund 991) NONE Transportation System Improvement JPA Area B (Fund 992) NONE PARKS, RECREATION & COMMUNITY SERVICES     City Council 11 – 9 12/19/2023 DEVELOPMENT IMPACT FEES – FY 2022/2023 INTERFUND TRANSFER OR LOAN AMOUNT Residential Development District 1 (Fund 311) $2,383,974.00 Residential Development District 2 (Fund 312) NONE Residential Development District 3 (Fund 313) NONE Residential Development District 4 (Fund 314) $528,039.00 Residential Development District HSP (Fund 315) $2,912,013.00 Fund 315 was created for the Harbor Specific Plan (HSP) development Area. The HSP area overlays District 1 and District 4. The transfer represents the funds related to the HSP area and were held in Fund 311 and 314 until Fund 315 was established.     City Council 11 – 10 12/19/2023 Public Works Agency www.santa-ana.org/public-works Item # 12 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 19, 2023 TOPIC: Engineering Division Funding AGENDA TITLE Approve General Fund Appropriation Adjustment to Cure Negative Fund Balance in the Public Works Engineering Fund (General Fund) RECOMMENDED ACTION Approve a General Fund appropriation adjustment to transfer $2.9 million to the Public Works Engineering Fund 086 to cure the negative fund balance and prepare for fund closure during FY 2023-24. (Requires five affirmative votes) GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Engineering Services Division of the Public Works Agency provides a variety of services to support City capital projects, traffic operations, and development within the City. The Engineering Services Division is responsible for delivering a capital improvement program consisting of street, traffic, storm drain, parks, building facilities, and water and sewer improvements, a large part of which are grant funded. The Engineers are able to charge most, but not all, of their time to restricted money or developer deposits. Staff time is charged with a fully-burdened rate; this includes salary, benefits, and overhead such as supervision, equipment, and administrative support. Restricted money sources such as Measure M2, grants, etc., often limit the amount of overhead the City can charge for staff time. Realistically, an employee may have roughly 1,800 hours per year of productive work time due to administrative tasks, time off, training, and other demands. Therefore, between the overhead limitations and the reality of productive work time, the Engineering Division is not able to charge 100% of its cost to restricted money or developer deposits. The Engineering Services Division is accounted for in a separate internal service fund (Fund 086). Due to the inability to charge 100% of cost, the fund has been struggling with a negative fund balance for several years. Staff has been trying to find other solutions (e.g. updated fee studies) to increase the charge rate; but recently Orange County Transportation Authority (OCTA) made a determination to deny charge rates     City Council 12 – 1 12/19/2023 Engineering Division Funding December 19, 2023 Page 2 3 9 1 7 with higher amounts of overhead. While looking for other solutions, Staff reported the situation to City Council and the public in the following reports and presentations: •May 24, 2021 Budget Workshop presentation indicated that a majority of Internal Services Funds, including the Engineering Fund, are underfunded. •March 1, 2022 Mid-Year Budget Report indicated that Public Works was currently updating its Cost Recovery Plan, which may improve the current fund deficit; and that future General Fund support may be needed. •May 17, 2022 Budget Workshop presentation identified the Engineering Fund as an issue. Staff oral comments indicated the Engineering Fund continues to experience delays in project billing and reconciliation; and that staff would like to fold the operation into the General Fund after staff has current information and develops a plan. •November 15, 2022 First Quarter Budget Report recommended moving construction inspection costs from the Engineering Fund to the General Fund, with a net fiscal impact of approximately $237,000. The staff report indicated that the next phase is to transition engineering costs to the General Fund after process improvements are completed. City Council approved the staff recommendation. •May 11, 2023 Budget Workshop presentation indicated the fund had a $1.5 million deficit balance and that the work of improving the business model is ongoing. Staff oral comments included that engineers cannot charge their time for administration, management, and non-productive time such as vacation; staff has been working on improving the business model; and as funding allows, staff may return with a request for a General Fund infusion. To date, Public Works Agency staff has taken the following measures to increase revenue and decrease expenditures in the Engineering Fund: •Worked with Caltrans and OCTA to substantiate and increase billable rates via approved Indirect Cost Rate Plans •Filled vacancies in billable engineering positions •Maintained vacancies in administrative positions •Implemented new timekeeping solutions to demonstrate billable hours •Prepared Indirect Cost Allocation Plans for administration cross charges assessed to the Engineering Fund (a requirement to increase billable rates). Staff will continue to work to increase the ability to recoup overhead costs by preparing additional Indirect Cost Allocation Plans and further reduce the net cost of the Engineering Services Division. At this point, staff recommends adding the Engineering Services Division budget to the General Fund with an approximate $900,000 per year net cost for overhead and time that cannot be charged to projects or developer deposits. The internal service fund would be closed.     City Council 12 – 2 12/19/2023 Engineering Division Funding December 19, 2023 Page 3 3 9 1 7 To cure the Fund 086 negative balance and prepare for fund closure during FY 2023- 24, staff recommends a one-time General Fund contribution of $2.9 million. During preparation of the FY 2024-25 budget, the Engineering Services Division budget and the corresponding charge revenue will be included as a separate program within the proposed General Fund budget. FISCAL IMPACT As reported by Finance on this same Agenda, the estimated General Fund Balance of $17.8 million available for one-time spending is sufficient for the necessary contribution of $2.9 million. Submitted By: Nabil Saba, P. E., Executive Director - Public Works Agency Approved By: Tom Hatch, Interim City Manager     City Council 12 – 3 12/19/2023 Public Works Agency www.santa-ana.org/public-works Item # 13 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 19, 2023 TOPIC: Bikeway and Safe Routes to School Projects AGENDA TITLE Approve a Capital Improvement Project Amendment for Bikeway and Safe Routes to School Projects (Project Nos. 24-6000, 24-6001, 24-6002, 24-6003, 24-6004) RECOMMENDED ACTION 1. Approve an appropriation adjustment to recognize Traffic System Management Grant funds in an amount of $41,361,000 in the State Grant-Direct revenue account, and appropriate the same amount to the Active Transportation Program, Improvements Other than Buildings expenditure account. (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement Project to include $9,987,000 of funding to the Mendez Intermediate, Advance Learning Academy, Santiago Elementary, and Sierra Intermediate Safe Routes to School (Project No. 24-6000). 3. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement Project to include $4,900,000 of funding to the MacArthur Intermediate and Taft Elementary Safe Routes to School (Project No. 24-6001). 4. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement Project to include $9,990,000 of funding to the Madison Elementary, Roosevelt-Walker Academy, and Century High Safe Routes to School (Project No. 24-6002). 5. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement Project to include $8,222,000 of funding to the Santa Ana High School and Heninger Elementary School Safe Routes to School (Project No. 24-6003). 6. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement Project to include $8,262,000 of funding to the Jackson Elementary and Diamond Elementary Safe Routes to School (Project No. 24-6004). GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The City of Santa Ana received five Active Transportation Program (ATP) grants on June 28, 2023. These projects will include the installation of various traffic calming and/or traffic safety improvements including rectangular rapid flashing beacons, curb     City Council 13 – 1 12/19/2023 Bikeway and Safe Routes to School Projects December 19, 2023 Page 2 3 9 2 5 extensions, bikeway improvements, new wheelchair ramps, street lighting, sidewalks improvements, traffic signal, median islands, and radar feedback signs. These projects (Exhibits 1-5) were not previously included in the FY 2023-24 Capital Improvement Program (CIP) due to funding being identified after the FY 2023-24 CIP program had been finalized and approved, which is typical. Approval of this action will allow staff to commence work on the environmental phase for these projects to commence this January 2024. Caltrans award notification letter and Metropolitan Planning Organization (MPO) award list are attached as Exhibit 6 and Exhibit 7, respectively. FISCAL IMPACT Approval of the requested Appropriation Adjustment will recognize Traffic System Management Grant funds in the amount of $41,361,000 in the State Grant-Direct revenue account (No. 14817002-52025) and appropriate the same amount to the Active Transportation Program, Improvements Other than Buildings expenditure account (No. 14817613-66220). With the approval of the amendment to the FY 2023-24 Capital Improvement Program, funds will be assigned, budgeted, and available for expenditure in FY 2023-24. Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval of carryovers to FY 2024-25. The following table summarizes the funds budgeted and available for expenditure to deliver these projects. Fiscal Year Accounting Unit - Account No. (Project No.) Fund Description Accounting Unit, Account No. Description Amount 2023-24 14817613-66220 (24-6000) Traffic System Management Grant Active Transportation Program, Improvements Other Than Buildings $9,987,000 2023-24 14817613-66220 (24-6001) Traffic System Management Grant Active Transportation Program, Improvements Other Than Buildings $4,900,000 2023-24 14817613-66220 (24-6002) Traffic System Management Grant Active Transportation Program, Improvements Other Than Buildings $9,990,000 2023-24 14817613-66220 (24-6003) Traffic System Active Transportation Program, Improvements Other Than Buildings $8,222,000     City Council 13 – 2 12/19/2023 Bikeway and Safe Routes to School Projects December 19, 2023 Page 3 3 9 2 5 Fiscal Year Accounting Unit - Account No. (Project No.) Fund Description Accounting Unit, Account No. Description Amount Management Grant 2023-24 14817613-66220 (24-6004) Traffic System Management Grant Active Transportation Program, Improvements Other Than Buildings $8,262,000 Total $41,361,000 EXHIBIT(S) 1. CIP Sheet Project 24-6000 2. CIP Sheet Project 24-6001 3. CIP Sheet Project 24-6002 4. CIP Sheet Project 24-6003 5. CIP Sheet Project 24-6004 6. Caltrans Award Notification Letter 7. MPO Award List Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Tom Hatch, Interim City Manager     City Council 13 – 3 12/19/2023 CITY OF SANTA ANA FY 23/24CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: Project improvements include: Wheelchair ramps, sidewalk, raised crosswalk, curb extensions, high visibility crosswalks, radar feedback signs, and streetlights. PROJECT NEED: Pedestrian and bicycle traffic safety Improvements for school age pedestrians. PROJECT TITLE: Mendez, Intermediate, ALA, Santiago Elementary and Sierra Intermediate SRS PROJECT CATEGORY: Traffic Improvements Traffic Improvements LOCATION MAP AGENCY:DIVISION:CONTACT:DATE: Public Works Traffic Engineering Zdenek Kekula, Principal Civil Engineer 12-Dec-2023 PROJECT COSTS FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 Construction ---9,037,000 --- Engineering -900,000 ----- Environmental 50,000 ------ TOTAL 50,000 900,000 -9,037,000 --- SOURCE OF FUNDS FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 ATP 50,000 900,000 -9,037,000 --- TOTAL 50,000 900,000 -9,037,000 --- EXHIBIT 1     City Council 13 – 4 12/19/2023 CITY OF SANTA ANA FY 23/24CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: Project improvements include: Wheelchair ramps, sidewalk, raised crosswalk, curb extensions, high visibility crosswalks, radar feedback signs, and streetlights. PROJECT NEED: Pedestrian and bicycle traffic safety Improvements for school age pedestrians. PROJECT TITLE: MacArthur Intermediate and Taft Elementary Safe Routes to School PROJECT CATEGORY: Traffic Improvements Traffic Safety / Mobility LOCATION MAP AGENCY:DIVISION:CONTACT:DATE: Public Works Design Engineering Zdenek Kekula, Principal Civil Engineer 12-Dec-2023 PROJECT COSTS FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 Construction ---4,200,000 --- Engineering -650,000 ----- Environmental 50,000 ------ TOTAL 50,000 650,000 -4,200,000 --- SOURCE OF FUNDS FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 ATP 50,000 650,000 -4,200,000 --- TOTAL 50,000 650,000 -4,200,000 --- EXHIBIT 2     City Council 13 – 5 12/19/2023 CITY OF SANTA ANA FY 23/24CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: Project improvements include: Wheelchair ramps, sidewalk, raised crosswalk, flashing beacon, curb extensions, high visibility crosswalks, radar feedback signs, and streetlights. PROJECT NEED: Pedestrian and bicycle traffic safety Improvements for school age pedestrians. PROJECT TITLE: Madison Elementary, Roosevelt- Walker Academy, Century High SRTS PROJECT CATEGORY: Traffic Improvements Traffic Safety / Mobility LOCATION MAP AGENCY:DIVISION:CONTACT:DATE: Public Works Design Engineering Zdenek Kekula, Principal Civil Engineer 12-Dec-2023 PROJECT COSTS FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 Construction ---8,840,000 --- Engineering -1,100,000 ----- Environmental 50,000 ------ TOTAL 50,000 1,100,000 -8,840,000 --- SOURCE OF FUNDS FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 ATP 50,000 1,100,000 -8,840,000 --- TOTAL 50,000 1,100,000 -8,840,000 --- EXHIBIT 3     City Council 13 – 6 12/19/2023 CITY OF SANTA ANA FY 23/24CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: Project improvements include: Wheelchair ramps, sidewalk, raised crosswalk, curb extensions, high visibility crosswalks, radar feedback signs, and streetlights. PROJECT NEED: Pedestrian and bicycle traffic safety Improvements for school age pedestrians. PROJECT TITLE: Santa Ana High School and Heninger Elementary School SRTS PROJECT CATEGORY: Traffic Improvements Traffic Safety / Mobility LOCATION MAP AGENCY:DIVISION:CONTACT:DATE: Public Works Design Engineering Zdenek Kekula, Principal Civil Engineer 12-Dec-2023 PROJECT COSTS FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 Construction ---6,902,000 --- Engineering -1,200,000 ----- Environmental 120,000 ------ TOTAL 120,000 1,200,000 -6,902,000 --- SOURCE OF FUNDS FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 ATP 120,000 1,200,000 -6,902,000 --- TOTAL 120,000 1,200,000 -6,902,000 --- EXHIBIT 4     City Council 13 – 7 12/19/2023 CITY OF SANTA ANA FY 23/24CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: Project improvements include: Wheelchair ramps, sidewalk, traffic signal, left turn arrow, curb extensions, high visibility crosswalks, and streetlights. PROJECT NEED: Pedestrian and bicycle traffic safety Improvements for school age pedestrians. PROJECT TITLE: Jackson Elementary and Diamond Elementary SRTS PROJECT CATEGORY: Traffic Improvements Traffic Safety / Mobility LOCATION MAP AGENCY:DIVISION:CONTACT:DATE: Public Works Design Engineering Zdenek Kekula, Principal Civil Engineer 12-Dec-2023 PROJECT COSTS FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 Construction ---7,312,000 --- Engineering -850,000 ----- Environmental 100,000 ------ TOTAL 100,000 850,000 -7,312,000 --- SOURCE OF FUNDS FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 ATP 100,000 850,000 -7,312,000 --- TOTAL 100,000 850,000 -7,312,000 --- EXHIBIT 5     City Council 13 – 8 12/19/2023 “Provide a safe and reliable transportation network that serves all people and respects the environment” DIVISION OF LOCAL ASSISTANCE P.O. BOX 942874, MS–1 | SACRAMENTO, CA 94274–0001 (916)654-1776 | FAX (916) 653-1905 TTY 711 www.dot.ca.gov August 7, 2023 Active Transportation Program Cycle 6 Metropolitan Planning Organization (MPO) Awardee Dear Recipient: Congratulations! Your project is included in the California Transportation Commission’s (CTC) 2023 Active Transportation Program (ATP) Metropolitan Planning Organization (MPO) Component list of programmed projects. The links to the final adopted MPO Component can be found below: •MPO Component for the Metropolitan Transportation Commission •MPO Component for Nine of Ten Large MPOs For the successful implementation of your project, please note the following: •The agency’s first step is to contact the appropriate District Local Assistance Engineer (DLAE) who can assist with the Master Agreement (if needed), allocation, and authorization processes. •Projects must be federal-aid eligible unless the project is designated as state- only funded. Contact your DLAE, your MPO, or check Attachment C of the links to the final adopted MPO Component above to determine if your project is State or Federally funded. •The ATP is a reimbursement program. Reimbursable work cannot commence on your project until: STATE-ONLY FUNDED FEDERALLY FUNDED •You have a Master Agreement •You have a Master Agreement •You receive an allocation from CTC •Your project is programmed in the current Federal Statewide Transportation Improvement Program (FSTIP)o It is recommended that your project be programmed in the current Federal Statewide Transportation Improvement Program (FSTIP) •You receive an allocation from CTC •You receive an authorization to proceed from Federal Highway Administration (FHWA) EXHIBIT 6     City Council 13 – 9 12/19/2023 “Provide a safe and reliable transportation network that serves all people and respects the environment” ATP Cycle 6 Awardee August 7, 2023 Page 2 Allocations for projects cannot commence until appropriate clearances are achieved. Please see chapter 25 of the Local Assistance Procedures Guide (LAPG) and the following table for funding allocation requirements. Phase Work allowed Requirement prior to requesting and receiving funding (allocation) Project Approval & Environmental Document (PA&ED) •The National Environmental Policy Act (NEPA) and/or the California Environmental Quality Act (CEQA) clearance •Preliminary engineering •Master Agreement •MPO/Regional transportation Planning Agencies (RTPA) approval if applicable* Plans, Specifications and Estimates (PS&E) •Formal design work •Master Agreement •MPO/RTPA approval if applicable* •Environmental document certified o CEQA for state-only funded projects o CEQA and NEPA for federally funded projects •Baseline Agreement executed if applicable** Right of Way (RW) •RW mapping •Fee acquisition •Utility relocation •RW certification •Master Agreement •MPO/RTPA approval if applicable* •Environmental document certified o CEQA for state-only funded projects o CEQA and NEPA for federally funded projects •Baseline agreement executed if applicable**     City Council 13 – 10 12/19/2023 ATP Cycle 6 Awardee August 7, 2023 Page 3 “Provide a safe and reliable transportation network that serves all people and respects the environment” Construction (CON) •Advertisement •Award •Construction Construction engineering •Master Agreement •MPO/RTPA approval if applicable* •Environmental document certified o CEQA for state-only funded projects o CEQA and NEPA for federally funded projects •Baseline Agreement executed if applicable** •RW certified •Scope changes approved*** •Complete PS&E package •Pertinent permits and agreements executed CON-Non-Infrastructure (CON-NI) •Non-infrastructure (NI) or Plans •Master Agreement •MPO/RTPA approval if applicable* •An approved workplan (25-R or 25-Plan) •CEQA/NEPA clearance for NI and plans *If the RTPA’s governing board passes a resolution requiring their approval prior to submittal to Caltrans, the implementing agency must provide written evidence of such approval on the Funding Allocation Request **Per the Senate Bill 1 (SB 1) Accountability and Transparency Guidelines, projects with a total project cost of $25 million or greater or a total ATP programmed amount of $10 million or greater are required to complete a Baseline Agreement ***Scope change requests must be submitted prior to an agency requesting the allocation of construction funds, except in instances where there is contract bid cost savings (ATP guidelines, Section 28, A) •It is the agency’s responsibility to review their project scope throughout the project delivery process and confirm that ATP funding is used to fund the approved eligible scope. Please refer to section 10 “Reimbursement” of the CTC 2023 ATP Guidelines. The CTC does not allow adding ATP funding to cover cost overruns. •Amendment Requests – both scope changes and funding distribution changes are permitted, as approved in accordance with the CTC’s amendment request policy, located in section 28 “Amendment Requests” of the CTC 2023 ATP Guidelines.     City Council 13 – 11 12/19/2023 ATP Cycle 6 Awardee August 7, 2023 Page 4 “Provide a safe and reliable transportation network that serves all people and respects the environment” •ATP projects are subject to CTC Timely Use of Funds (TUF) Requirements. Please refer to section 31 “Timely Use of Funds (TUF)” of the CTC 2023 ATP Guidelines, chapter 25 of the LAPG, the Caltrans ATP TUF webpage, and the CTC meeting preparation schedule. •Per CTC 2023 ATP Guidelines, all projects must follow the Local Assistance Procedures Manual (LAPM). •Prior to engaging in any Architectural and Engineering (A&E) contract procurement(s), agencies should reference LAPM chapter 10 and Exhibit 10-C. o Applications that identified a partner or non-A&E consultant as performing a portion of or all work associated with the project scope must still comply with LAPM chapter 10. •Project Reporting o The SB 1 Accountability and Transparency Guidelines require the implementing agency to submit quarterly project progress reports, a completion report, and a final delivery report via CalSMART upon adoption into the program. Quick Build projects are NOT submitted via the CalSMART reporting system. Quick-Build Progress Reports will be submitted via an Excel reporting template. o Agencies that do not comply with the reporting requirements including submittal and explanation of user counts, will be reported to the CTC and required to appear before the Commission. o All projects, except Plan projects, require before and after counts. When conducting counts, the use of the Interim Count Guidance and the Active Transportation Program Policy on User Counts is required. o Agencies in need of ATP user counting equipment can borrow from the Active Transportation Resource Center (ATRC) Automated Counter Loan Program for free by contacting the Caltrans ATRC/Non-infrastructure team inbox. •Baseline Agreements o The SB 1 Accountability and Transparency Guidelines require projects with a total project cost of $25 million or greater (all funds) or a total ATP programmed amount of $10 million or greater to complete a Baseline Agreement. o Baseline Agreements need to be executed prior to allocation of any phase except for PA&ED (and CON-NI for combination ATP projects). o Current and projected user counts are required. Current user counts may not be required if the facility is new. •Projects may be subject to Enhanced Oversight by Local Assistance staff to mitigate potential delivery risks.     City Council 13 – 12 12/19/2023 ATP Cycle 6 Awardee August 7, 2023 Page 5 “Provide a safe and reliable transportation network that serves all people and respects the environment” •Projects with Federal Transit Administration (FTA)/Bureau of Indian Affair (BIA) transfers must continue to meet all above conditions, in addition to the requirements of the FTA and BIA. •Projects may be subject to an audit by the Independent Office of Audits and Investigations to evaluate the following: o Performance of the project o Whether project costs incurred and reimbursed are compliant with the following: Executed project agreement and/or approved amendment(s) State and Federal laws and regulations Contract provisions Program Guidelines o Consistency with project scope, schedule and benefits described in the executed project agreement and/or approved amendment(s), and approved project application. •Caltrans manages the ATRC to provide training, resources, tools and technical assistance to ATP awardees. Please visit the ATRC website and to join the ATRC list serve. If you have any questions about your project or the ATP, please contact your DLAE or your Caltrans Headquarters (HQ) ATP Manager: Districts (D) or Project Type Caltrans HQ ATP Manager Email D 1, 2, 3, 4, & 5 Infrastructure Projects Desiree Fox desiree.fox@dot.ca.gov D 6, 9, 10, &11 Infrastructure Projects Cirilo Salilican cirilo.salilican@dot.ca.gov D 7, 8, & 12 Infrastructure Projects Elijah Hall elijah.hall@dot.ca.gov Plan and NI Projects Michael Hutnick Michael.Hutnick@dot.ca.gov Sincerely, DEE LAM Division of Local Assistance, Chief     City Council 13 – 13 12/19/2023 “Provide a safe and reliable transportation network that serves all people and respects the environment” ATP Cycle 6 Awardee August 7, 2023 Page 6 Enclosure FedAid Process Flowchart c: DLAEs, Caltrans Districts Sujaya Kalainesan, Assistant Division Chief, Caltrans HQ Cathy McKeon, State Programs Office Chief, Caltrans HQ Desiree Fox, ATP Manager North, Caltrans HQ Cirilo Salilican, ATP Manager Central, Caltrans HQ Elijah Hall, ATP Manager South, Caltrans HQ Michael Hutnick, ATP Manager Plans and NI (Acting), Caltrans HQ Felicia Haslem, Project Implementation North Office Chief, Caltrans HQ Robert Nguyen, Project Implementation South Office Chief (Acting), Caltrans HQ Laurie Waters, Associate Deputy Director, CTC     City Council 13 – 14 12/19/2023 California Transportation Commission 2023 Active Transportation Program MPO Component Nine of Ten MPOs Staff Recommendations ($1000s) MPO County Application ID Project Title Total Project Cost ATP Funding 23-24 24-25 25-26 26-27 PA&ED PS&E R/W CON CON NI Project Type DAC SRTS State Score Regional Score or Rank* SCAG Los Angeles 7-Los Angeles County-10 Pedestrian Plans for Five High-Collision Disadvantaged Communities in LA County 1,968$ 1,968$ $ - $ 1 ,968 $ - $ - $ - $ - $ - $ - $ 1 ,968 Plan X 80 90 SCAG Los Angeles 7-Santa Monica, City of-1 Wilshire Active Transportation Safety Project 5,957$ 4,765$ $ - $ 4 ,765 $ - $ - $ - $ - $ - $ 4 ,765 $ - Medium Infrastructure X 82 89 SCAG Los Angeles 7-South El Monte, City of-1 Merced Avenue Greenway 3,488$ 2,561$ $ - $ 2 ,561 $ - $ - $ - $ - $ - $ 2 ,561 $ - Small Infrastructure X 83 88 SCAG Los Angeles 7-Avalon, City of-1 Tremont Five Corners School Safety Roundabouts 4,092$ 3,238$ $ 3 ,238 $ - $ - $ - $ - $ - $ - $ 3 ,210 $ 2 8 Medium Infrastructure + Non-Infrastructure X X 86 87 SCAG Los Angeles 7-Diamond Bar, City of-1 Diamond Bar Boulevard Complete Streets Project 7,047$ 3,936$ $ - $ 3 ,936 $ - $ - $ - $ - $ - $ 3 ,936 $ - Medium Infrastructure 85 87 SCAG Los Angeles 7-South Gate, City of-1†Tweedy Boulevard Complete Streets, Phase II 6,594$ 5,257$ $ - $ 5 ,257 $ - $ - $ - $ - $ - $ 5 ,257 $ - Medium Infrastructure X X 82 87 SCAG Los Angeles 7-Downey, City of-1 South Downey Safe Routes to School Phase II Project 1,145$ 1,145$ $ 1 65 $ 1 20 $ 8 60 $ - $ 6 5 $ 1 20 $ - $ 8 60 $ 1 00 Small Infrastructure + Non-Infrastructure X X 83 85 SCAG Los Angeles 7-Pomona, City of-1 San Jose Creek Multi-Use Bikeway in the City of Pomona 13,123$ 11,623$ $ - $ 1 1,623 $ - $ - $ - $ - $ - $ 1 1,305 $ 3 18 Large Infrastructure + Non-Infrastructure X 82 85 SCAG Los Angeles 7-La Puente, City of-1 City of La Puente's Safe Routes for Students Improvement Project 4,389$ 4,384$ $ - $ 3 25 $ 4 ,059 $ - $ - $ 3 00 $ 2 5 $ 4 ,059 $ - Medium Infrastructure X X 79 82 SCAG Los Angeles 7-Los Angeles County-1 Los Nietos Pedestrian Access Improvements 6,542$ 5,233$ $ 5 61 $ - $ 3 74 $ 4 ,298 $ 5 61 $ 3 74 $ - $ 4 ,298 $ - Medium Infrastructure + Non-Infrastructure X 78 81 SCAG Los Angeles 7-Signal Hill, City of-1 E. Burnett Street Historical District Pedestrian and Bike Enhancement Project 2,894$ 2,785$ $ 1 92 $ 3 06 $ 2 ,287 $ - $ 1 92 $ 3 06 $ - $ 2 ,287 $ - Small Infrastructure X 79 81 SCAG Los Angeles 7-Los Angeles County-9‡Lennox Vision Zero Traffic Safety Enhancements 1,141$ 1,141$ $ 1 ,141 $ - $ - $ - $ - $ - $ - $ 1 ,141 $ - Quick Build N/A 80 SCAG Los Angeles 7-Carson, City of-2† City of Carson City-wide Community Safety Improvements 3,467$ 3,451$ $ 3 0 $ 1 75 $ - $ 3 ,246 $ 3 0 $ 1 75 $ - $ 3 ,246 $ - Small Infrastructure X 75 78 SCAG Los Angeles 7-Cudahy, City of-1 Salt Lake Avenue Pedestrian Accessibility Project 7,125$ 7,125$ $ 2 75 $ 6 32 $ 6 75 $ 5 ,543 $ 2 75 $ 6 32 $ 6 75 $ 5 ,543 $ - Medium Infrastructure X X 68 78 SCAG Los Angeles 7-Santa Clarita, City of-2‡ Orchard Village Road Protected Pedestrian and Bicycle Facility 764$ 764$ $ 7 64 $ - $ - $ - $ - $ - $ - $ 7 64 $ - Quick Build N/A 77 SCAG Los Angeles 7-San Gabriel Valley Council of Governments-3^§ East San Gabriel Valley Sustainable Multimodal Improvement Project 64,829$ 100$ $ 1 00 $ - $ - $ - $ 1 00 $ - $ - $ - $ - Large Infrastructure X 58 66 SCAG Los Angeles 7-Maywood, City of-1^ Randolph Street Bike and Facilities Improvement Project 1,375$ 145$ $ - $ 1 5 $ 1 30 $ - $ 1 5 $ 1 30 $ - $ - $ - Small Infrastructure X 58 63 SCAG Orange 12-Anaheim, City of-1 Rio Vista Safe Routes to School Project 1,312$ 1,312$ $ 4 0 $ 2 93 $ 9 79 $ - $ 4 0 $ 1 73 $ 1 20 $ 9 79 $ - Small Infrastructure X X 88 108 SCAG Orange 12-Santa Ana, City of-16 Mendez lnt Advance Learning Santiago ES Sierra Int SRTS 9,987$ 9,987$ $ 5 0 $ 9 00 $ - $ 9 ,037 $ 5 0 $ 9 00 $ - $ 9 ,037 $ - Medium Infrastructure X X 88 105 SCAG Orange 12-Santa Ana, City of-20 Memory Lane and Flower Street Bikeway 6,264$ 5,000$ $ - $ 4 50 $ - $ 4 ,550 $ - $ 4 50 $ - $ 4 ,550 $ - Medium Infrastructure X 85 105 SCAG Orange 12-Santa Ana, City of-15 MacArthur Intermediate and Taft Elementary SRTS 4,900$ 4,900$ $ 5 0 $ 6 50 $ - $ 4 ,200 $ 5 0 $ 6 50 $ - $ 4 ,200 $ - Medium Infrastructure X X 88 105 SCAG Orange 12-Buena Park, City of-1 Dale / Whitaker Complete Streets Project 4,595$ 4,368$ $ 7 65 $ 3 ,603 $ - $ - $ 1 00 $ 6 65 $ 1 30 $ 3 ,473 $ - Medium Infrastructure X 81 101 SCAG Orange 12-Santa Ana, City of-5 Jackson Elementary and Diamond Elementary SRTS 8,262$ 8,262$ $ 1 00 $ 8 50 $ - $ 7 ,312 $ 1 00 $ 8 50 $ - $ 7 ,312 $ - Medium Infrastructure X X 84 101 SCAG Orange 12-Santa Ana, City of-12 Madison ES Roosevelt-Walker Academy Century HS SRTS 9,990$ 9,990$ $ 5 0 $ 1 ,100 $ - $ 8 ,840 $ 5 0 $ 1 ,100 $ - $ 8 ,840 $ - Medium Infrastructure X X 89 101 SCAG Orange 12-Fullerton, City of-1 Bridging the Gap: Nutwood Avenue Bicycle and Pedestrian Mobility Enhancements 7,140$ 7,140$ $ 5 0 $ 1 ,385 $ 5 ,705 $ - $ 5 0 $ 1 ,300 $ 8 5 $ 5 ,705 $ - Medium Infrastructure + Non-Infrastructure X X 80 100 SCAG Orange 12-Anaheim, City of-2† Anaheim Pedestrian Crosswalk Safety Improvements Project 1,112$ 1,112$ $ 4 2 $ 1 28 $ - $ 9 42 $ 4 2 $ 1 28 $ - $ 9 42 $ - Small Infrastructure X 82 99 SCAG Orange 12-Orange County Transportation Authority (OCTA)-1 Next STEP (Safe Travels Education Program)850$ 850$ $ 8 50 $ - $ - $ - $ - $ - $ - $ - $ 8 50 Non-Infrastructure X 67 82 SCAG Orange 12-Santa Ana, City of-1 Santa Ana High School and Heninger Elementary School SRTS 8,222$ 8,222$ $ 1 20 $ 1 ,200 $ - $ 6 ,902 $ 1 20 $ 1 ,200 $ - $ 6 ,902 $ - Medium Infrastructure X X 84 17 SCAG Riverside 8-Riverside County-7† Riverside County Safe Routes for All ‐ City of Moreno Valley 442$ 442$ $ - $ 4 42 $ - $ - $ - $ - $ - $ - $ 4 42 Non-Infrastructure X X 87 107 SCAG Riverside 8-Desert Hot Springs, City of-1 Hacienda Avenue East SRTS Phase II Improvement Project 9,922$ 8,422$ $ - $ - $ 8 ,422 $ - $ - $ - $ - $ 8 ,422 $ - Medium Infrastructure X X 89 102 SCAG Riverside 8-Menifee, City of-1 Harvest Valley Elementary Safe Routes to School 5,230$ 4,354$ $ 1 24 $ 1 ,483 $ 2 ,747 $ - $ 1 24 $ 4 17 $ 1 ,066 $ 2 ,747 $ - Medium Infrastructure X X 89 96 California Transportation Commission Page 3 of 5 June 7, 2023 EXHIBIT 7     City Council 13 – 15 12/19/2023 Public Works Agency www.santa-ana.org/public-works Item # 14 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 19, 2023 TOPIC: Purchase of Three Chevrolet Trucks for the Santa Ana Police Department AGENDA TITLE Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for Three Chevrolet Silverado 2500HD Trucks, in an Amount Not to Exceed $348,830 (Specification No. 23-174) (Non-General Fund) RECOMMENDED ACTION 1. Approve an appropriation adjustment recognizing $348,830 in prior-year fund balance in the Equipment Replacement Fund, Prior Year Carry Forward revenue account and appropriate the same amount into the Equipment Replacement Fund, Machinery and Equipment expenditure account for this item. (Requires five affirmative votes) 2. Authorize a one-time purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for three 2024 Chevrolet Silverado 2500HD service body trucks in the amount of $318,830, plus a contingency amount of $30,000, for a total amount not to exceed $348,830, subject to non-substantive changes approved by the City Manager and City Attorney. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Public Works Agency’s (PWA) Parks, Fleet, and Facilities Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The Fleet Services Team maintains an equipment replacement schedule and works with departments to routinely replace vehicles that have surpassed their useful life cycle. With the assistance of the Fleet Services Team, the Santa Ana Police Department (SAPD) have identified three Crime Scene Investigation vehicles that require replacement. SAPD has a fleet of 245 vehicles, five of which are commercial trucks assigned to the Crime Scene Unit which are shared by over 10 individuals and operate 24 hours per day and seven days per week. The Crime Scene Unit is responsible for the documentation and forensic investigation of crimes ranging from vandalisms to multi-scene, multi-victim homicides. Scene processing can vary from several minutes to     City Council 14 – 1 12/19/2023 Purchase Order to Guaranty Chevrolet Motors December 19, 2023 Page 2 3 9 1 0 several days to complete. The five commercial trucks are crucial in providing the transportation of equipment and tools required to complete these forensic investigations. Santa Ana Ordinance No. NS-3041 authorizes the City to utilize purchase contracts for any public agency utilizing a competitive bid process. On August 28, 2023 an Invitation for Bid (IFB) 23-149 for Chevrolet 2500, Silverado, and Colorado Trucks was advertised on the City’s online bid management and publication system. Two bids were submitted by the IFB deadline and of the two bids received, one was deemed responsive, Guaranty Chevrolet Motors, Inc. On November 7, 2023, a purchase order was awarded to Guaranty Chevrolet Motors, Inc. of Santa Ana, CA for the purchase of three Chevrolet Silverado 25500HD trucks and one Chevrolet Silverado 1500 truck. The vendor has agreed to extend the pricing offered on IFB. 23-149 until December 22, 2023. Therefore, this purchase is in accordance with the City’s existing purchasing guidelines. FISCAL IMPACT With the approval of the requested appropriation adjustment, $348,830 will be recognized in prior year fund balance in the Equipment Replacement Fund, Prior Year Carry Forward revenue account (No. 07017002-50001) and appropriate the same amount into the Equipment Replacement Fund, Machinery & Equipment expenditure account (No. 07017100-66400). Funds are budgeted and available for expenditure in the Fiscal Year 2023-24. Fiscal Year Accounting Unit-Account # Fund Description Accounting Unit, Account Description Amount FY 23-24 07017100- 66400 Equipment Replacement Equipment Replacement, Machinery & Equipment $348,830 TOTAL $348,830 Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Tom Hatch, Interim City Manager     City Council 14 – 2 12/19/2023 Public Works Agency www.santa-ana.org/public-works Item # 15 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 19, 2023 TOPIC: Purchase of Two Chevrolet Trucks for the Public Works Agency AGENDA TITLE Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for Two Chevrolet Silverado 1500 Trucks, in an Amount Not to Exceed $101,641 (Specification No. 23-178) (Non-General Fund) RECOMMENDED ACTION Authorize a one-time purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for two 2024 Chevrolet Silverado 1500 Standard Cab trucks in the amount of $96,641, plus a contingency amount of $5,000, for a total amount not to exceed $101,641, subject to non-substantive changes approved by the City Manager and City Attorney. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Public Works Agency’s Parks, Fleet, and Facilities Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The Fleet Services section maintains an equipment replacement schedule and works with various departments to routinely replace vehicles and equipment that have surpassed their useful life cycle. The Public Works Agency is required to enforce compliance of Senate Bill 1383 and has hired three Solid Waste Enforcement officers to do so. Two of these officers need vehicles to perform daily operations that include the issuance of citations to non- compliant accounts as noted in the City’s ordinance. On October 18, 2022, the City Council authorized a one-time purchase and payment of purchase order to National Auto Fleet Group for the purchase of two Ford F-150 Trucks in the amount of $78,872, plus a contingency of $5,000, for a total amount no to exceed $83,872. The City was recently made aware that Ford Manufacturing would no longer be able to produce the trucks ordered by National Auto Fleet Group and formally canceled the purchase order on November 20, 2023. Santa Ana Ordinance No. NS-3041 authorizes the City to utilize purchase contracts for     City Council 15 – 1 12/19/2023 Purchase of Two Chevrolet Trucks for the Public Works Agency December 19, 2023 Page 2 3 9 2 4 any public agency utilizing a competitive bid process. On August 28, 2023, an Invitation for Bids (IFB) 23-149 for Chevrolet 2500, Silverado, and Colorado Trucks was advertised on the City’s online bid management and publication system. Two bids were submitted by the IFB deadline, and the bid received from Guaranty Chevrolet Motors, Inc. of Santa Ana was deemed responsive. On November 7, 2023, a purchase order was awarded to Guaranty Chevrolet Motors, Inc. for the purchase of one Chevrolet Silverado 2500HD truck and one Chevrolet Silverado 1500 truck. The vendor has agreed to extend the pricing offered on IFB. 23- 149 until January 31, 2024 to allow for the purchase of two additional Chevrolet Silverado 1500 trucks in lieu of the original request for the two Ford 150 trucks. Therefore, this purchase is in accordance with the City’s existing purchasing guidelines. FISCAL IMPACT Funding is available in the FY 2023-24 budget. The following table summarizes the funds budgeted and available for expenditure to deliver agreement services. Fiscal Year Accounting Unit-Account # Fund Description Accounting Unit, Account Description Amount FY 23-24 06917640- 66400 Refuse Collection Service Refuse Collection Service, Machinery & Equipment $101,641 TOTAL $101,641 Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Tom Hatch, Interim City Manager     City Council 15 – 2 12/19/2023 Public Works Agency www.santa-ana.org/public-works Item # 16 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 19, 2023 TOPIC: Purchase of Four Chevrolet Passenger Vans for the Santa Ana Police Department AGENDA TITLE Award a Purchase Order to Penske Chevrolet of Cerritos in an Amount Not to Exceed $227,492 (Specification No. 23-167A) (Non-General Fund) (Revive Santa Ana) RECOMMENDED ACTION Authorize a one-time purchase and payment of purchase order to Penske Chevrolet of Cerritos for four 2024 Chevrolet Express 2500 12-Passenger Vans in the amount of $207,492, plus a contingency amount of $20,000, for a total amount not to exceed $227,492, subject to non-substantive changes approved by the City Manager and City Attorney. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Public Works Agency’s Parks, Fleet, and Facilities Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. With the assistance of the Fleet Services Team, the Santa Ana Police Department (SAPD) have identified a need for four Chevrolet Express Passenger vans. The vans will support the expansion of the Santa Ana Police Athletic and Activity League (SAPAAL) Program. The vans will be used as transportation for SAPAAL participants and City staff to SAPAAL program activities. The Invitation for Bids (IFB) 23-167A was advertised on October 18, 2023 on the City’s online bid management and publication system. A summary of IFB vendor participation and results is as follows: 213 Vendors notified 27 Santa Ana vendors notified 9 Vendors downloaded the bid packet 1 Bid received 0 Bids received from Santa Ana vendors     City Council 16 – 1 12/19/2023 Purchase Order for Four Chevrolet Passenger Vans for the Santa Ana Police Department December 19, 2023 Page 2 3 9 1 2 Bids were solicited, opened on November 1, 2023, and evaluated. One bid was submitted by the IFB deadline. Penske Chevrolet of Cerritos, of Cerritos, CA was the sole bidder. The submitted bid was determined to be the lowest, responsible bidder, and was responsive to the specifications for the vehicles for which they submitted a bid, and meets the City’s requirements. FISCAL IMPACT Funding is available in the FY 2023-24 budget. The following table summarizes the funds budgeted and available for expenditure. Fiscal Year Accounting Unit-Account # Fund Description Accounting Unit, Account Description Amount FY 23-24 18114013- 66400 American Rescue Plan Act ARPA - PD, Machinery & Equipment $227,492 TOTAL $227,492 Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Thomas R. Hatch, Interim City Manager     City Council 16 – 2 12/19/2023 Public Works Agency www.santa-ana.org/public-works Item # 17 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 19, 2023 TOPIC: Purchase of One Ford Transit Passenger Wagon Van for the Santa Ana Jail AGENDA TITLE Award a Purchase Order to National Auto Fleet Group for One Ford Transit Passenger Wagon Van in an Amount Not to Exceed $123,658 (Specification No. 23-177) (General Fund) RECOMMENDED ACTION Authorize a one-time purchase and payment of a Purchase Order to National Auto Fleet Group for one 2024 Ford Transit Passenger Wagon Van in the amount of $103,658 plus a contingency amount of $20,000, for a total amount not to exceed $123,658, subject to non-substantive changes approved by the City Manager and City Attorney. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Public Works Agency’s Parks, Fleet, and Facilities Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The Fleet Services section maintains an equipment replacement schedule and works with departments to routinely replace vehicles that have surpassed their useful life cycle. The Santa Ana Jail currently has three vans to transport inmates to and from court, designated parent facilities, and medical facilities throughout Southern California. These vans are also used for the Quality of Life Team and driving under the influence enforcement activities. The oldest vehicle is a 2008 Chevy 3500 Express Van that has exceeded its useful life and has 235,922 miles. Due to the wear and mileage on this vehicle, it is no longer adequate for long distance transportation outside of City limits. Therefore, it is necessary to replace this vehicle. Funding for this purchase was carried from FY 2022-23 General Fund. Santa Ana City Ordinance No. NS-2312 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. Sourcewell, a cooperative government purchasing agency, awarded a contract to National Auto Fleet Group (Contract No. 091521-NAF) as a result of open, competitive bidding on behalf of its members, which includes government agencies.     City Council 17 – 1 12/19/2023 Purchase Order to National Auto Fleet December 19, 2023 Page 2 3 9 1 6 Staff researched available procurement options and product offerings in the market, and determined that National Auto Fleet Group meets the City’s specifications. By leveraging the procurement power through cooperative purchasing, the City of Santa Ana is able to obtain nationally vetted, high quality products at competitive volume pricing, and is in accordance with the City’s existing Purchasing guidelines. FISCAL IMPACT Funding is available in the FY 2023-24 budget. The following table summarizes the funds budgeted and available for expenditure. Fiscal Year Accounting Unit-Account # Fund Description Accounting Unit, Account Description Amount FY 23-24 01114420-66400 General Fund Field Operations, Machinery & Equipment $123,658 EXHIBIT(S) 1. National Auto Fleet Group Quote No. 26450 Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Tom Hatch, Interim City Manager     City Council 17 – 2 12/19/2023 Exhibit 1     City Council 17 – 3 12/19/2023 Public Works Agency www.santa-ana.org/public-works Item # {{ item.number }} City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 19, 2023 TOPIC: Bicycle Safety Grant Funding Recognition and Professional Services Agreement AGENDA TITLE Approve Appropriation Adjustment to Recognize Grant Revenue, Approve an Agreement with the State of California Office of Traffic Safety to Secure a Bicycle Safety Grant in an Amount Not to Exceed $199,900, and Approve an Agreement with Charitable Ventures of Orange County to Provide Bicycle Safety Education in an Amount Not to Exceed $199,900 (Non-General Fund) RECOMMENDED ACTION 1. Approve an appropriation adjustment to recognize Office of Traffic Safety Pedestrian and Bicycle Safety grant funds in the amount of $199,900 in the OTS-PWA Traffic Safety Grants, Federal Grants-Indirect revenue account and appropriate the same amount to the OTS-Bicycle Safety PWA, Contract Services-Professional expenditure account. (Requires five affirmative votes) 2. Authorize the City Manager to execute a one-year grant agreement with the State of California Office of Traffic Safety for Pedestrian and Bicycle Safety Program funds in an amount not to exceed $199,900, for a one-year period beginning October 1, 2023, and ending September 30, 2024, (timeframe consistent with the grant cycle), subject to non-substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023-XXX). 3. Authorize the City Manager to execute an agreement with Charitable Ventures of Orange County, Inc., to provide bicycle safety education services for a one-year period beginning December 19, 2023, and ending October 31, 2024, in an amount not to exceed $199,900, subject to non-substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023-XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The Santa Ana Public Works Agency (PWA) partnered with Santa Ana Active Streets (SAAS) to develop a custom Pedestrian and Bicycle Safety Program (Program) for the City of Santa Ana. The Program was submitted by PWA in partnership with SAAS to the State of California Office of Traffic Safety (OTS) and has been awarded a $199,900     City Council 18 – 1 12/19/2023 Bicycle Safety Grant Funding Recognition and Professional Services Agreement December 19, 2023 Page 2 3 9 1 1 grant (Exhibit 1). These funds will be used to address bicycle safety through a series of safety education workshops and events. The goal of the program is to reduce the number of deaths and injuries in traffic collisions involving bicycles and pedestrians. The bilingual education program is intended to reach a wide cross section of community members. It will include a series of comprehensive workshops consisting of educating adults about traffic safety and educating youths about bicycle safety and maintenance. At the end of the adult series, community members will recommend improvements to the Public Works Agency to guide the pursuit of future grant funds. At the end of the youth series, community youth will earn a bicycle, which they repaired and maintained during the course of the classes. The program includes family-friendly bicycle safety skills classes taught by the League of American Bicyclists Certified Instructors, access to nighttime lights and helmets distributed to the community during safety equipment events targeting pedestrians and bicyclists, equipment demonstration events, and bicycle traffic safety fairs at community events. All tasks outlined in the Program scope of work will be delivered directly by SAAS, and will be paid by SAAS’s fiscal agent, Charitable Ventures of Orange County, Inc., (Exhibit 2) utilizing the Office of Traffic Safety grant award. FISCAL IMPACT Approval of the requested Appropriation Adjustment will recognize Office of Traffic Safety Pedestrian and Bicycle Safety grant funds in the amount of $199,900 as follows: $199,900 will be recognized in the OTS-PWA Traffic Safety Grants, Federal Grants- Indirect revenue account (No. 16517002-52001). The Appropriation Adjustment will also appropriate the same amount of $199,900 as follows: $199,900 will be appropriated to the OTS-Bicycle Safety PWA, Contract Services-Professional expenditure account (No. 16517611-62300). Funds are budgeted and available for expenditure in the Fiscal Year 2023-24. Fiscal Year Accounting Unit- Account No. Fund Description Accounting Unit, Account No. Description Amount 2023-24 16517611- 62300 Office of Safety Grant OTS-Bicycle Safety PWA, Contract Services- Professional $199,900 TOTAL:$199,900     City Council 18 – 2 12/19/2023 Bicycle Safety Grant Funding Recognition and Professional Services Agreement December 19, 2023 Page 3 3 9 1 1 EXHIBIT(S) 1. State of California, Office of Traffic Safety Grant Agreement 2. Charitable Ventures Agreement Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Tom Hatch, Interim City Manager     City Council 18 – 3 12/19/2023 10/20/2023 11:54:06 AM Page 1 of 17 State of California – Office of Traffic Safety GRANT AGREEMENT GRANT NUMBER PS24039 1.GRANT TITLE Pedestrian and Bicycle Safety Program 2.NAME OF AGENCY 3.Grant Period Santa Ana From: To: 10/01/2023 09/30/2024 4.AGENCY UNIT TO ADMINISTER GRANT Santa Ana Public Works Agency 5.GRANT DESCRIPTION Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving pedestrians and bicyclists. The funded strategies may include classroom education, bicycle rodeos, community events, presentations, and workshops. These countermeasures should be conducted in communities with high numbers of pedestrian and/or bicycle related crashes including underserved communities, older adults, and school-aged children. Coordinated efforts such as Safe Routes to School initiatives, Safe System Approach, and working with community based organizations are highly encouraged to prevent fatalities and injuries of vulnerable non-motorized road users. 6.Federal Funds Allocated Under This Agreement Shall Not Exceed:$199,900.00 7.TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement: Schedule A – Problem Statement, Goals and Objectives and Method of Procedure Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable) Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable) Exhibit A – Certifications and Assurances Exhibit B* – OTS Grant Program Manual Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov. We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions. IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto. 8.Approval Signatures A.GRANT DIRECTOR B.AUTHORIZING OFFICIAL NAME: TITLE: EMAIL: PHONE: ADDRESS: Zed Kekula Principal Civil Engineer zkekula@santa-ana.org (714) 647-5606 20 Civic Center Plaza Santa Ana, CA 92702 NAME: TITLE: EMAIL: PHONE: ADDRESS: Steven Mendoza Acting City Manager smendoza@santa-ana.org (714) 647-5200 20 Civic Center Plaza Santa Ana, CA 92702 (Signature) (Date) (Signature) (Date) C.FISCAL OFFICIAL D.AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY NAME: TITLE: EMAIL: PHONE: ADDRESS: Kathryn Downs Executive Director of Finance & Management Services kdowns@santa-ana.org (714) 647-5420 20 Civic Center Plaza M-17 Santa Ana, CA 92702 NAME: TITLE: EMAIL: PHONE: ADDRESS: Barbara Rooney Director barbara.rooney@ots.ca.gov (916) 509-3030 2208 Kausen Drive, Suite 300 Elk Grove, CA 95758 (Signature) (Date) (Signature) (Date)     City Council  – // 10/20/2023 11:54:06 AM Page 2 of 17 10.PROJECTED EXPENDITURES FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED EXPENDITURES AGREEMENT TOTAL $199,900.00 AMOUNT ENCUMBERED BY THIS DOCUMENT I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above. $199,900.00 PRIOR AMOUNT ENCUMBERED FOR THIS AGREEMENT $ 0.00 OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $199,900.00 E.ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9.SAM INFORMATION NAME: Carolyn Vu SAM #: REGISTERED ADDRESS: CITY: ZIP+4: KZE9G2M4GRX9 20 Civic Center Plaza, Floor 8 Santa Ana 92701-4058 ADDRESS: 2208 Kausen Drive, Suite 300 Elk Grove, CA 95758     City Council  – // 10/20/2023 11:54:06 AM Page 3 of 17 State of California – Office of Traffic Safety GRANT AGREEMENT Schedule A GRANT NUMBER PS24039 1.PROBLEM STATEMENT The city of Santa Ana has a large volume of motor vehicle traffic, with arterial roadways carrying an average of 30,000 to 40,000 vehicles per day. There are also four freeways that converge within the city and a total of 450 miles of streets. This creates a mobility challenge in the community. An analysis of 2020 census data that was part of the City's Vision Zero Plan (comparing household size with the number of automobiles per household) showed that 55 percent of Santa Ana's residents did not have access to an automobile. Relative income levels and vehicle ownership within the city were significantly lower than the statewide average. The population’s median age was also the youngest of the seven largest cities in Orange County, and residential density was one of the highest in the state. Transit ridership in Santa Ana was the highest in the county, with several of the busiest Orange County Transportation Authority bus lines serving the city. As a result of the area's climate and demographics, the city's actively mobile population is relatively high when compared to other communities in the county or state, including a significant portion of the city's adult residents who may not speak English or understand the rules of the road. To meet this demand, the City of Santa Ana has been working on developing an expanding network of bicycle and pedestrian facilities. Having already been identified as a Federal Highway Administration Focus City, there is an urgent need to make immediate changes in the City of Santa Ana to improve traffic safety for all residents. The Pedestrian and Bicycle Safety Program aims to increase awareness to ultimately reduce the number of pedestrian- and bicyclist-related crashes in the city, especially for children walking to and from school. For this reason, this project is a priority for this community. 2.PERFORMANCE MEASURES A.Goals: 1.Reduce the number of persons killed in traffic crashes. 2.Reduce the number of persons injured in traffic crashes. 3.Reduce the number of pedestrians killed in traffic crashes. 4.Reduce the number of pedestrians injured in traffic crashes. 5.Reduce the number of pedestrians killed under age 15 in traffic crashes. 6.Reduce the number of pedestrians injured under age 15 in traffic crashes. 7.Reduce the number of pedestrians killed over age 65 in traffic crashes. 8.Reduce the number of pedestrians injured over age 65 in traffic crashes. 9.Reduce the number of bicyclists killed in traffic crashes. 10.Reduce the number of bicyclists injured in traffic crashes. 11.Reduce the number of bicyclists under age 15 killed in traffic crashes. 12.Reduce the number of bicyclists under age 15 injured in traffic crashes. 13.Increase bicycle helmet usage. B.Objectives:Target Number 1.Issue a press release announcing the kick-off of the grant by November 15. The kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at pio@ots.ca.gov, and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release. 1 2.Participate in the following campaigns: National Walk to School Day, National Bicycle Safety Month, California's Pedestrian Safety Month and National Pedestrian Safety Month. 4 3.Conduct pedestrian and/or bicycle safety courses with an effort to reach community members. 6 4.Distribute pedestrian/bicycle safety items at no cost to youth or community members in need, during bicycle rodeos, presentations, workshops, trainings, and community events to increase safety and visibility. 1 5.Conduct community outreach events with an effort to reach adults.5     City Council  – // 10/20/2023 11:54:06 AM Page 4 of 17 6.Conduct pre and post-grant activities bicycle helmet usage surveys during the months of October (start of the grant) and September (end of the grant). A pre- survey will be required to determine the base year helmet use rate and a post- survey will be required to determine the operational rate. Upload completed survey to GEMS. 2 7.Conduct bicycle rodeos with an effort to reach individuals.2 8.Distribute and properly fit bicycle helmets at no cost to community members in need, at bicycle rodeos, schools, workshops, and community events. 760 9.Purchase bicycle helmets.760 10.Train individuals to be League Certified Instructors.10 11.Conduct community bicycle rides providing bicycle safety education to promote safe bicycling in the community with an effort to reach bicyclists. 6 12.Conduct a Build-Your-Own Skateboard Education Workshop which includes a certification program upon mastering the associated active transportation safety education course. When reporting, include date/location of each workshop and total number of participants passing or failing certification. Upload copies of completed certificates to GEMS. 2 13.Execute subcontract referenced in the budget. Prior to finalizing the subcontract, grantee will work with the OTS to ensure all costs in the subcontract are allowable. Upon execution of subcontract, upload executed subcontract to GEMS and request a revision to the grant budget to add new budget line items for associated costs under contractual services. If not yet executed, provide ETA. 1 14.Publish a multilingual Santa Ana Bike and Walk Guide to encourage residents, including the disabled community, to interact with ped/bike safety improvements. Published materials must be emailed to the OTS Public Information Officer at pio@ots.ca.gov, and copied to your OTS Coordinator, for approval 14 days prior to the issuance date. When reporting, include whether the OTS Go Safely site or Street Story QR Codes were incorporated in messaging, and number of participants reached. Upload a copy of each completed guide to GEMS. 1 3.METHOD OF PROCEDURE A.Phase 1 – Program Preparation (1st Quarter of Grant Year) Develop operational plans to implement the “best practice” strategies outlined in the objectives section. All training needed to implement the program should be conducted in the first quarter. All grant related purchases needed to implement the program should be made in the first quarter. Media Requirements Issue a press release approved by the OTS PIO announcing the kick-off of the grant by November 15, but no sooner than October 1. The kick-off release must be approved by the OTS PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the November 15 deadline to issue a kick-off press release, communicate reasons to your OTS coordinator and OTS PIO. B.Phase 2 – Program Operations (Throughout Grant Year) Media Requirements The following requirements are for all grant-related activities: Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at pio@ots.ca.gov for approval and copy your OTS coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated. The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the Coordinator. Pre-approval is not required when using any OTS-supplied template for media advisories, press releases, social media graphics, videos or posts, or any other OTS-supplied educational material.     City Council  – // 10/20/2023 11:54:06 AM Page 5 of 17 However, copy the OTS PIO at pio@ots.ca.gov and your OTS coordinator when any material is distributed to the media and public, such as a press release, educational material, or link to social media post. The OTS-supplied kick-off press release templates and any kickoff press releases are an exception to this policy and require prior approval before distribution to the media and public. If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at pio@ots.ca.gov for approval and copy to your OTS Coordinator. Optimum lead time would be 7 days prior to the scheduled release date, but at least 3 business days prior to the scheduled release date for review and approval is appreciated. Press releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are exempt from the OTS PIO approval process. The OTS PIO and your Coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.). Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are exempt from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at pio@ots.ca.gov and your Coordinator with embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email. Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. Please send to the OTS PIO at pio@ots.ca.gov for approval and copy your grant coordinator at least 3 business days prior to the scheduled release date. Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval. Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator for approval prior to the production or duplication. Use the following standard language in all press, media, and printed materials, space permitting: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult your OTS Coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo. Email the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event. If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grant- related event or program. Media and program highlights are to be reflected in QPRs. Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year. Contact the OTS PIO or your OTS Coordinator for consultation when changes from any of the above requirements might be warranted. Task 1 - Pedestrian and Bicycle Safety Education Workshops and Classes to help support increased knowledge and understanding of pedestrian and bicycle safety in Santa Ana: Collect Bicycle Helmet Usage Surveys. A pre-survey to determine the base year helmet use rate, and a post-survey required to determine the operational rate.    City Council  – // 10/20/2023 11:54:06 AM Page 6 of 17 Conduct Pedestrian and Bicycle Traffic Safety Fairs to promote active transportation safety in the community. Conduct Bicycling Basics Classes to emphasize the importance of bicycle helmet use and traffic safety awareness. At least one (1) of these classes will be taught in Spanish Conduct Wrench and Ride programs to teach participants about bicycle anatomy, bike safety, and maintenance. All classes will be taught in English or Spanish, with Vietnamese as needed. Host Build-Your-Own Skateboard Education Workshop which will include a certification program upon mastering the associated active transportation safety education course. Task 2 - Community Encouragement Activities to support increased walking and biking in Santa Ana (Community encouragement activities may be in-person or virtual to account for applicable health and safety restrictions): Conduct Family Cycling Community Bicycle Rides to encourage the use of safe active transportation. Conduct ¡Luces Vivas! Community Events to encourage and provide education for walking and riding safely at night. Create multilingual Santa Ana Bike and Walk Guides to encourage residents to interact with bicycle and pedestrian safety improvements throughout the city. C.Phase 3 – Data Collection & Reporting (Throughout Grant Year) 1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30) 2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30) Collect and report quarterly, appropriate data that supports the progress of goals and objectives. Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments. Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities. Collect, analyze and report statistical data relating to the grant goals and objectives. 4.METHOD OF EVALUATION Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed. 5.ADMINISTRATIVE SUPPORT This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.     City Council  – // 10/20/2023 11:54:06 AM Page 7 of 17 State of California – Office of Traffic Safety GRANT AGREEMENT Schedule B GRANT NUMBER PS24039 FUND NUMBER CATALOG NUMBER (CFDA) FUND DESCRIPTION TOTAL AMOUNT 402PS-24 20.600 State and Community Highway Safety $199,900.00 COST CATEGORY FUND NUMBER UNIT COST OR RATE UNITS TOTAL COST TO GRANT A.PERSONNEL COSTS Straight Time $0.00 Overtime $0.00 Category Sub-Total $0.00 B.TRAVEL EXPENSES $0.00 $0.00 Category Sub-Total $0.00 C.CONTRACTUAL SERVICES Pedestrian and Bicyclist Safety Education Program - $199,900 402PS-24 $199,900.00 1 $199,900.00 Task 1a (#7 / OB046) - Traffic Safety Fair (Bike Rodeo) 402PS-24 $0.00 2 $0.00 Task 1b (#3 / OB032) - Bicycling Basics Course 402PS-24 $0.00 2 $0.00 Task 1c (#3 / OB032) - Wrench and Ride Course 402PS-24 $0.00 2 $0.00 Task 1d (#12 / M-749026) - Skateboard Safety Workshop 402PS-24 $0.00 2 $0.00 Task 1e (#3 / OB032) - Bike/Ped Safety Workshop 402PS-24 $0.00 2 $0.00 Task 1f (#11 / OB051) - Learn to Ride 402PS-24 $0.00 3 $0.00 Task 1g (#10 / OB050) - LCI Seminar 402PS-24 $0.00 1 $0.00 Task 2a (#11 / OB051) - Family Cycling Class 402PS-24 $0.00 3 $0.00 Task 2b (#5 / OB042) - Bike/Ped Safety Community Event 402PS-24 $0.00 3 $0.00 Task 2c (#5 / OB042) - Bike/Ped Safety Mobile Team 402PS-24 $0.00 2 $0.00 Task 2d (#`4 / M-749030) - Santa Ana Bike and Walk Guide 402PS-24 $0.00 1 $0.00 Bicycle Helmets 402PS-24 $0.00 760 $0.00 Pedestrian/Bicycle Safety Items 402PS-24 $0.00 1 $0.00 Category Sub-Total $199,900.00 D.EQUIPMENT $0.00 Category Sub-Total $0.00 E.OTHER DIRECT COSTS $0.00     City Council 18 – 10 12/19/2023 10/20/2023 11:54:06 AM Page 8 of 17 Category Sub-Total $0.00 F.INDIRECT COSTS $0.00 Category Sub-Total $0.00 GRANT TOTAL $199,900.00     City Council 18 – 11 12/19/2023 10/20/2023 11:54:06 AM Page 9 of 17 State of California – Office of Traffic Safety GRANT AGREEMENT Schedule B-1 GRANT NUMBER PS24039 BUDGET NARRATIVE PERSONNEL COSTS - TRAVEL EXPENSES - CONTRACTUAL SERVICES Pedestrian and Bicyclist Safety Education Program - $199,900 - Santa Ana Public Works Agency will seek a contractor to assist with fulfilling the goals and objectives of this grant. Work rendered for this program will include the following expenses: fees to perform multilingual services such as virtual and on-bike traffic safety education courses, community outreach, bike rides, bike assessment, traffic safety item distribution, and helmet distribution and fitting at community events. Prior to finalizing the subcontract, grantee will work with the OTS to ensure the subcontract budget and all costs are allowable. Upon execution of subcontract, grantee will provide a copy of the subcontract to the OTS and will request a grant budget revision to include the associated costs of the subcontract in the grant budget as a prerequisite for claiming these costs. Task 1a (#7 / OB046) - Traffic Safety Fair (Bike Rodeo) - Teaches youth how to safely, efficiently, and confidently interact with the roadway and traffic. These traffic safety fairs cover everything from using different intersection devices, bicycling in the roadway, bicycle safety inspections, and helmet fit. Curriculum uses a combination of traffic simulations and hands-on training to teach participants how to make safe decisions while walking or riding within the roadway. Age-appropriate bicycles will be made available for youth that do not have their bicycle with them. Task 1b (#3 / OB032) - Bicycling Basics Course - Lessons to include topics such as choosing your bike, what to wear, importance of visibility, helmet fitting, Principles of Bicycling, Principles of Traffic Law, Bike Infrastructure, and Hazards in Bicycling. Workshop will include an on-bike section to include the ABC Quick Check before riding, practicing how to Start and Stop while riding, signaling and scanning, and taking a group ride to use these skills on the road. Task 1c (#3 / OB032) - Wrench and Ride Course - A series of classes and workshops where participants learn about bikes, bike safety, and maintenance. Each participant chooses a donated bike and repairs it with the guidance of a volunteer mechanic, learning about how the bike works in the process. At the end of the course, the participants will participate in a bike ride accompanied by the instructor. Each participant gets to keep their bike, along with a helmet, lock, and bike lights. All classes to be taught in English, Spanish or Vietnamese, as needed. Task 1d (#12 / M-749026) - Skateboard Safety Workshop - A Build-Your-Own Skateboard Education Workshop geared toward Santa Ana's youth. The workshop will include building a skateboard, learning skateboard safety skills, as well as tips on skating in the city. The day finishes off with a skate session and a certificate upon mastering the skateboard safety education course. Task 1e (#3 / OB032) - Bike/Ped Safety Workshop - Presentations and interactive activities on bicycle and pedestrian safety strategies, including nationally recognized best practices and emerging successes from localities across California. Each event will also include a survey of participants to identify what was done well and what could be improved for future events. Survey results will be incorporated into the quarterly progress reports. Task 1f (#11 / OB051) - Learn to Ride - Class is geared towards new riders to teach them basic skills and give them the confidence to begin riding a bicycle. All classes will be taught by trained League Cycling Instructors (LCIs). The target students are people who don’t know how to ride, have very little experience riding a bike, and/or who have not ridden since childhood. The class is designed to increase bicyclists’ safety awareness of keeping control of a bike, including, keeping eyes on the road while riding, learning how to pedal, shifting gears, and turning safely. Each class will emphasize the importance of helmet use when riding a bicycle as well as proper fit. Each participant will receive a certificate of completion upon mastering the course. Each participant will receive a helmet and bike light, if needed.     City Council  – // 10/20/2023 11:54:06 AM Page 10 of 17 Task 1g (#10 / OB050) - LCI Seminar - League of American Bicyclists (LAB) will conduct an LCI Certification Seminar to train and certify at least 10 and up to 15 community members as League Cycling Instructors (LCIs). Task 2a (#11 / OB051) - Family Cycling Class - Merges traffic skills curriculum developed by the League of American Bicyclists with the basic skills taught to youth in a bike rodeo. The target population for students is families that seek to ride as a family and give them the confidence to begin riding a bicycle together. Riders learn the rules of the road for entering traffic at intersections and riding in the street. Bike rides are designed to increase bicyclist’s safety awareness of common car/bike crashes, teach ways to prevent and avoid crashes, and emphasize the importance of helmet use when riding a bicycle. A minimum of 2 events will be made available for the city's Spanish-speaking community. Task 2b (#5 / OB042) - Bike/Ped Safety Community Event - Night-time pop-up community events providing education and light/reflective safety gear distribution. Bilingual educational materials will also be provided at these locations. The program is intended to provide education and encouragement for riding bikes and walking safely in Santa Ana after dark. Helmets will also be fitted and provided to those in need. Task 2c (#5 / OB042) - Bike/Ped Safety Mobile Team - A team of cyclists will ride seek out people riding or walking in the city without lights or reflective safety gear. Bilingual educational materials will be distributed at locations throughout Santa Ana where night-time bicycle ridership and pedestrian activity is expected to be high and where Santa Ana has seen a history of incidents involving bicyclists and pedestrians at night. Helmets will also be fitted and provided to those in need. Task 2d (#`4 / M-749030) - Santa Ana Bike and Walk Guide - A multilingual Santa Ana Bike and Walk Guide to encourage residents, including the disabled community, to interact with bicycle and pedestrian safety improvements throughout the city. It will be accessible in printed and digital formats, through digital PDF or mobile application, through the City of Santa Ana website. The material will include paths that can be completed by participants using various modes, including walking, biking, or active transportation. In addition to traffic safety education, it may include local history, public art, culturally significant sites, and popula r destinations, and will also be available in English, Spanish, and Vietnamese. Bicycle Helmets - Helmets to be distributed at no cost during bicycle rodeos and other bicycle safety related events. Cost per helmet not to exceed an average price of $15, including shipping, handling and tax. More expensive helmets may be purchased if approved by OTS. Pedestrian/Bicycle Safety Items - Cost may include reflective arm and leg bands, tape, zipper pulls, bicycle headlights/taillights, and reflectors to be distributed at no cost during bicycle rodeos, presentations, workshops, trainings, and community events to increase safety and visibility. Additional items may be purchased if approved by OTS. EQUIPMENT - OTHER DIRECT COSTS - INDIRECT COSTS - STATEMENTS/DISCLAIMERS There will be no program income generated from this grant.     City Council  – // 10/20/2023 11:54:06 AM Page 11 of 17 State of California – Office of Traffic Safety GRANT AGREEMENT Exhibit A GRANT NUMBER PS24039 Certifications and Assurances for Fiscal Year 2024 Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117-58) The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following: GENERAL REQUIREMENTS The State will comply with applicable statutes and regulations, including but not limited to: 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended; Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58; 23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs; 2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; 2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. NONDISCRIMINATION (applies to all subrecipients as well as States) The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to: Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); 49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964); 28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964); The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age); The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally- funded or not); Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38; Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low- Income Populations (preventing discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations); Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (requiring that recipients of Federal financial assistance provide meaningful access for applicants and beneficiaries who have limited English proficiency (LEP)); Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities through the Federal Government (advancing equity across the Federal Government); and Executive Order 13988, Preventing and Combating Discrimination on the Basis of Gender Identity or Sexual Orientation (clarifying that sex discrimination includes discrimination on the grounds of gender identity or sexual orientation).     City Council  – // 10/20/2023 11:54:06 AM Page 12 of 17 The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regula tions,” respectively. GENERAL ASSURANCES In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary t o ensure that: “No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.” The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rig hts Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted. SPECIFIC ASSURANCES More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program: 1.The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations. 2.The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source: “The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.” 3.The Recipient will insert the clauses of appendix A and E of this Assurance (also referred in every contract or agreement subject to the Acts and the Regulations. 4.The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient. 5.That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith. 6.That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property. 7.That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties: a.for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and b.for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program. 8.That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods: a.the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or b.the period during which the Recipient retains ownership or possession of the property. 9.The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance. 10.The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.     City Council  – // 10/20/2023 11:54:06 AM Page 13 of 17 By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any sub -recipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigation s conducted by NHTSA. You must keep records, reports, and submit the material for review upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub -recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient. THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103) The Subgrantee will provide a drug-free workplace by: a.Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition; b.Establishing a drug-free awareness program to inform employees about: 1.The dangers of drug abuse in the workplace; 2.The grantee's policy of maintaining a drug-free workplace; 3.Any available drug counseling, rehabilitation, and employee assistance programs; 4.The penalties that may be imposed upon employees for drug violations occurring in the workplace; 5.Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a); c.Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will— 1.Abide by the terms of the statement; 2.Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d.Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction; e.Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted— 1.Taking appropriate personnel action against such an employee, up to and including termination; 2.Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; f.Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above. POLITICAL ACTIVITY (HATCH ACT) (applies to all subrecipients as well as States) The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. CERTIFICATION REGARDING FEDERAL LOBBYING (applies to all subrecipients as well as States) CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that: 1.No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agenc y, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;     City Council  – // 10/20/2023 11:54:06 AM Page 14 of 17 2.If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions; 3.The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance w as placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. RESTRICTION ON STATE LOBBYING (applies to subrecipients as well as States) None of the funds under this program will be used for any activity s pecifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION (applies to all subrecipients as well as States) INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES) 1.By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. 2.The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3.The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment. 4.The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5.The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations. 6.The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. 7.The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. 8.A participant in a covered transaction may rely upon a certification of a prospective par ticipant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or     City Council  – // 10/20/2023 11:54:06 AM Page 15 of 17 otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.gov/). 9.Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 10.Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS— PRIMARY TIER COVERED TRANSACTIONS 1.The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals: a.Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; b.Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c.Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d.Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default. 2.Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal. INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION 1.By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. 2.The certification in this clause is a material representation of fact upon which reliance w as placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment. 3.The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4.The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5.The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6.The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. 7.A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or     City Council  – // 10/20/2023 11:54:06 AM Page 16 of 17 otherwise ineligible to participate in covered transactions. To verify the eligibility of its prin cipals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website ( https://www.sam.gov/). 8.Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9.Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION— LOWER TIER COVERED TRANSACTIONS 1.The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency. 2.Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. BUY AMERICA (applies to subrecipients as well as States) The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall projec t contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation. CERTIFICATION ON CONFLICT OF INTEREST (applies to subrecipients as well as States) GENERAL REQUIREMENTS No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any suc h subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy: 1.The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a.The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b.The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations. 2.The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.     City Council 18 – 19 12/19/2023 10/20/2023 11:54:06 AM Page 17 of 17 DISCLOSURE REQUIREMENTS No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy: 1.The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict. 2.NHTSA will review the disclosure and may require additional relevant information from the recipient. If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict. 3.Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization. PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to all subrecipients as well as States) The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists. POLICY ON SEAT BELT USE In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references. POLICY ON BANNING TEXT MESSAGING WHILE DRIVING In accordance with Executive Order 13513, Federal Leadership On Reducing Text Mes saging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company- owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving.     City Council 18 – 20 12/19/2023 AGREEMENT TO PROVIDE BICYCLE AND PEDESTRIAN SAFETY OUTREACH SERVICES THIS AGREEMENT is made and entered into this 19th day of December, 2023, by and between Charitable Ventures of Orange County, Inc., as fiscal sponsor for Santa Ana Active Streets ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A.The Santa Ana Public Works Agency has been awarded a $199,900.00 grant from the State of California Office of Traffic Safety (OTS) for a program to address bicycle and pedestrian safety through a series of bicycle safety education workshops and events. The goal of the program is to reduce the number of persons killed or injured in collisions involving bicycles. B.The City desires to retain a consultant to provide such a program. C.Consultant represents that it is able and willing to provide such services to the City. D.In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES Consultant shall provide bicycle and pedestrian safety education services that are described in Exhibit A to this Agreement and incorporated by reference as though fully set forth herein. Consultant may provide such services through the community-based coalition known as "Santa Ana Active Streets" (SAAS). 2.COMPENSATION a.City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges identified in Exhibit B, incorporated by reference as though fully set forth herein. The total sum to be expended under this Agreement shall not exceed $199,900.00. b.Payment by City shall be made within forty-five ( 45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Consultant agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Consultant agrees to execute the City's standard ACH Vendor 1 EXHIBIT 2     City Council 18 – 21 12/19/2023     City Council 18 – 22 12/19/2023     City Council 18 – 23 12/19/2023     City Council 18 – 24 12/19/2023     City Council 18 – 25 12/19/2023     City Council 18 – 26 12/19/2023     City Council 18 – 27 12/19/2023     City Council 18 – 28 12/19/2023     City Council 18 – 29 12/19/2023     City Council 18 – 30 12/19/2023 SIGNATURE PAGE TO AGREEMENT TO PROVIDE BICYCLE AND PEDESTRIAN SAFETY OUTREACH SERVICES fN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: JENNIFER L. HALL City Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By�:_..::=;_ _____ �;.L-J ATHANT.MART Ass istant City Attorney RECOMMENDED FOR APPROVAL: NABIL SABA, PE Executive Director Public Works Agency II CITY OF SANT A ANA THOMAS R. HATCH Interim City Manager CONSULTANT TED KIM Chief Qpera.ti�Officer N��Y)Lt� (     City Council 18 – 31 12/19/2023     City Council 18 – 32 12/19/2023     City Council 18 – 33 12/19/2023     City Council 18 – 34 12/19/2023     City Council 18 – 35 12/19/2023     City Council 18 – 36 12/19/2023     City Council 18 – 37 12/19/2023     City Council 18 – 38 12/19/2023     City Council 18 – 39 12/19/2023 OTS 2023-24 Proposal Budget.xlsx 9/19/2023 Task #Task Item Quanty Unit Cost Total Cost 1a Traffic Safety Fair 2 $5,200 $10,400 1b Bici Basics 2 $6,900 $13,800 1c Wrench and Ride Program 2 $15,000 $30,000 1d Skateboard Educaon Workshops 2 $16,400 1e Bicyclist and Pedestrian Safety Workshop 2 $8,000 $16,000 1f Learn to Ride Bike Class 3 $6,700 $20,100 1g LCI Seminar 1 $13,600 $13,600 2a Family Cycling 3 $5,600 $16,800 2b Luces Vivas 3 $5,200 $15,600 2c Luces Vivas Street Team 2 $6,800 $13,600 2d Santa Ana Bike and Walk Guide(s)1 $13,300 $13,300 Helmets 760 $15 $11,400 1 $8,900 $8,900 $199,900 Bike Safety Equip $8,200     City Council 18 – 40 12/19/2023 Public Works Agency www.santa-ana.org/public-works Item # 19 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 19, 2023 TOPIC: Neighborhood Safety Streetlights – Phase I AGENDA TITLE Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $676,386 for the ARPA Neighborhood Streetlights – Phase I project with an Estimated Project Delivery Cost of $845,483 (Project No. 22-1387) (Non-General Fund) (Revive Santa Ana) RECOMMENDED ACTION 1. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement Program to include $845,483 of funding in the American Rescue Plan Act funds for ARPA Neighborhood Streetlights – Phase I. 2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $676,386, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the ARPA Neighborhood Streetlights – Phase I, for a term beginning December 19, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $845,483, which includes $676,386 for the construction contract; $101,458 for contract administration, inspection, and testing; and a $67,639 project contingency for unanticipated or unforeseen work. 4. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2023-120 was filed for the project 22-1387. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Public Works Agency (PWA) was allocated American Rescue Plan Act (ARPA) funding to enhance pedestrian safety, accessibility, and mobility within qualified census tract areas. This project meets the intent of the funding source by enhancing street     City Council 19 – 1 12/19/2023 Award Construction Contract to Elecnor Belco Electric, Inc. December 19, 2023 Page 2 3 9 1 4 lighting in an under lit area providing a safer and welcoming environment for pedestrians and motorists. Once the street lighting improvements are completed, it will increase traffic safety for pedestrians and all road users. Scope of work includes the installation of new street light poles including the foundations, luminaire arm, Light Emitting Diode (LED) luminaire, wiring, and electrical meter pedestal in the French Park Neighborhood and on Willits Street from Fairview Street to Nottingham Avenue (Exhibit 1). Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, the City notified a total of 52 regional vendors via PlanetBids, many of which are Santa Ana based. A total of four bids were received. No bids were received from any Santa Ana contractors. As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on September 21 and 28, 2023. The project was also advertised in PlanetBids from September 20 through October 12, 2023. Bids were received electronically via PlanetBids on October 12, 2023. No bid protest was submitted by any of the bidders during the bid protest period. Bid Results Summary Rank Bidder’s Name Location Base Bid 1 Elecnor Belco Electric, Inc.Chino, CA $ 676,386 2 Comet Electric, Inc.Chatsworth, CA $753,974 3 International Line Builders, Inc.Corona, CA $843,941 4 PAR Western Line Contractors Rancho Cucamonga, CA $1,487,119 A total of four bids were received and all were deemed responsive. Elecnor Belco Electric, Inc. submitted the lowest responsive base bid in the amount of $676,386 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor’s reference check, staff recommends awarding the construction contract to Elecnor Belco Electric, Inc. (Exhibit 3). Elecnor Belco Electric, Inc. has previously performed work as a prime contractor in the City of Santa Ana within the last five years most recently completing Main Street at 15th Street Traffic Signal Installation. A reference check was made with staff and good reviews were received regarding the quality of work performed by the contractor on previous projects.     City Council 19 – 2 12/19/2023 Award Construction Contract to Elecnor Belco Electric, Inc. December 19, 2023 Page 3 3 9 1 4 Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes construction management; implementation of the labor requirements. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $845,483. Project Item Total Construction Contract Bid Amount $676,386 Construction Administration, Inspection, Testing $101,458 Contract Contingencies $67,639 TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $845,483 ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER- 2023-120 was filed for the project 22-1387. FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project (22-1387) is $845,483, which includes construction, contract administration, inspection, testing, and authorized contingencies of $284,899. All funds are available for expenditure in Fiscal Year 2023-24, however any remaining balances not expended at the end of the fiscal year will be carried forward into FY 2024-25. The proposed contract enables Staff to authorize a construction cost increase of up to 25% if necessary for contingencies. Staff expect to utilize other available Public Works appropriations if a contingency becomes necessary to complete the project. If there are no other available appropriations, then Staff will return to City Council with a project update and recommendations The following table summarizes the funds budgeted for expenditure to deliver construction of this project:     City Council 19 – 3 12/19/2023 Award Construction Contract to Elecnor Belco Electric, Inc. December 19, 2023 Page 4 3 9 1 4 Fiscal Year Accounting Unit - Account No. (Project No.) Fund Description Accounting Unit, Account No. Description Amount EXISTING BUDGET 2023- 24 18117013– 66220 (22-1387) American Rescue Plan Act (ARPA) ARPA - PWA, Improvements Other Than Building $845,483 TOTAL $845,843 EXHIBIT(S) 1. Location Map 2. Bid Proposal 3. Construction Contract 4. Cost Analysis 5. FY 2023-24 Capital Improvement Program Sheet Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Tom Hatch, Interim City Manager     City Council 19 – 4 12/19/2023 PWA SANTA ANA PUBLIC WORKS AGENCY Project No. 22-1387: ARPA Neighborhood Streetlights - Phase 1 Exhibit 1     City Council 19 – 5 12/19/2023     City Council 19 – 6 12/19/2023     City Council 19 – 7 12/19/2023     City Council 19 – 8 12/19/2023     City Council 19 – 9 12/19/2023     City Council 19 – 10 12/19/2023     City Council 19 – 11 12/19/2023     City Council 19 – 12 12/19/2023     City Council 19 – 13 12/19/2023     City Council 19 – 14 12/19/2023     City Council 19 – 15 12/19/2023     City Council 19 – 16 12/19/2023     City Council 19 – 17 12/19/2023     City Council 19 – 18 12/19/2023     City Council 19 – 19 12/19/2023     City Council 19 – 20 12/19/2023     City Council 19 – 21 12/19/2023     City Council 19 – 22 12/19/2023     City Council 19 – 23 12/19/2023     City Council 19 – 24 12/19/2023     City Council 19 – 25 12/19/2023     City Council 19 – 26 12/19/2023     City Council 19 – 27 12/19/2023     City Council 19 – 28 12/19/2023     City Council 19 – 29 12/19/2023     City Council 19 – 30 12/19/2023     City Council 19 – 31 12/19/2023     City Council 19 – 32 12/19/2023     City Council 19 – 33 12/19/2023     City Council 19 – 34 12/19/2023     City Council 19 – 35 12/19/2023     City Council 19 – 36 12/19/2023     City Council 19 – 37 12/19/2023     City Council 19 – 38 12/19/2023     City Council 19 – 39 12/19/2023     City Council 19 – 40 12/19/2023     City Council 19 – 41 12/19/2023     City Council 19 – 42 12/19/2023     City Council 19 – 43 12/19/2023     City Council 19 – 44 12/19/2023     City Council 19 – 45 12/19/2023     City Council 19 – 46 12/19/2023     City Council 19 – 47 12/19/2023     City Council 19 – 48 12/19/2023     City Council 19 – 49 12/19/2023     City Council 19 – 50 12/19/2023     City Council 19 – 51 12/19/2023     City Council 19 – 52 12/19/2023 CITY OF SANTA ANA CONSTRUCTION CONTRACT rev. 08/01/2023 Page 1 of 4 PROJECT 22-1387 ARPA NEIGHBORHOOD STREETLIGHTS – PHASE I This CONSTRUCTION CONTRACT is made and entered into this 19 th day of December, 2023 by and between the City of Santa Ana, California, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter “CITY”), and Elecnor Belco Electric, Inc. (hereinafter “CONTRACTOR”). WITNESSETH: The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1. CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction of the City Engineer of the CITY, the ARPA Neighborhood Streetlights – Phase I Project (hereinafter referred to as the “WORK OF IMPROVEMENT”) identified in and in accordance with the Contract Documents prepared by the City’s Public Works Agency and approved by the City Council. 2. The complete Construction Contract consists of the “Contract Documents” as defined by the Standard Specifications for Public Works Construction and which include the following: Notice Inviting Bids Information to Bidders Bid Proposal Bid Bond Contract Form Contract Bonds General Provisions Special Provisions Technical Provisions and Project Plans Community Workforce Agreement Appendices In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF IMPROVEMENT the sum total amount not to exceed Six Hundred and Seventy Six Thousand Three Hundred and Eighty Six Dollars and Zero Cents ($676,386.00), as set forth and identified in the BID PROPOSAL, which is attached hereto and incorporated herein as Exhibit “A,” and in accordance with Section 2-7.1 of the Greenbook: Standard Specifications for Public Works Construction. The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate quantities only, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any EXHIBIT 3     City Council 19 – 53 12/19/2023 Page 2 of 4 class or portion of the work or to omit portions of the work as may be deemed necessary or advisable. 4.CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit “A”) including commencing construction within the timeframe therein specified after issuance of a Notice to Proceed. 5.The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the WORK OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law. 6.If applicable, the CONTRACTOR shall adhere to the CITY’S Community Workforce Agreement (CWA), a pre-hire collective bargaining agreement, which establishes the labor relations policies and procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City’s website at: http://www.santa-ana.org/pwa/documents/CWA.pdf 7.CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work (Performance Bond), and one in the amount of One Hundred Percent (100%) of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY. 8.CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond shall also be required as a condition of project acceptance. For projects up to Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousand Dollars ($10,000) or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars ($100,000) or Ten Percent (10%) of the final contract price. 9.CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and Worker’s Compensation Insurance as outlined in the General Provisions, to be approved by the CITY. 10.INDEMNIFICATION. To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend, indemnify, and hold harmless CITY, its City Council, boards and commissions, officers, agents, employees, representatives and volunteers (hereinafter collectively referred to as "Indemnitees"), through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs, damages or losses, including reasonable costs and attorney’s fees, for injury, including death to any person or damage to any property, arising directly or indirectly from, or in any manner relating to, any of the following: (i)Performance or nonperformance of the Work of Improvement by CONTRACTOR or its Subcontractors of any lower tier;     City Council 19 – 54 12/19/2023 Page 3 of 4 (ii)Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of any of the obligations under the Contract Documents; (iii)The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either on the project site or on other properties; (iv)The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower tier, for Work of Improvement performed on or off the project site; and (v)Any personal injury, property damage or economic loss to third persons related to and arising from the performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of the Work of Improvement. (vi)The indemnity obligations of Subcontractors provided by this Section shall be included in all subcontract documents issued by CONTRACTOR. Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of CONTRACTOR against CITY or any other Indemnitee. 11.FEDERAL PROVISIONS. Funds from the Coronavirus State Fiscal Recovery Fund and/or the Coronavirus Local Fiscal Recovery Fund, together known as the Coronavirus State and Local Fiscal Recovery Funds (“CSLFRF”) program, will be used to fund all or a portion of this Construction Contract. CONTRACTOR shall comply with all applicable federal requirements including, but not limited to, the following, all of which are expressly incorporated herein by reference: a.Sections 602 and 603 of the Social Security Act as added by Section 9901 of the American Rescue Plan Act of 2021 (the “Act”); b.U.S. Department of the Treasury (“Treasury”) Final Rule for the Act; c.Treasury Compliance and Reporting Guidance for the Act; d.2 C.F.R Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, other than such provisions as the U.S. Department of the Treasury may determine are inapplicable to the CSLFRF program and subject to such exceptions as may be otherwise provided by the U.S. Department of the Treasury; e.Treasury Coronavirus Local Fiscal Recovery Fund Award Terms and Conditions; and f.Federal contract provisions attached hereto as Exhibit “B” and incorporated herein by reference. Subcontracts, if any, shall contain a provision making them subject to all of the provisions stipulated in tis Construction Contract. With respect to any conflict between such federal requirements and the terms of this Construction Contract and/or the provisions of state law and except as otherwise required under federal law or regulation, the more stringent requirement shall control.     City Council 19 – 55 12/19/2023 Page 4 of 4 IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and year first above written. ATTEST: CITY OF SANTA ANA JENNIFER L. HALL THOMAS HATCH City Clerk Interim City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONTRACTOR: City Attorney Elecnor Belco Electric, Inc. By: JOSE MONTOYA NAME: Assistant City Attorney TITLE: RECOMMENDED FOR APPROVAL: NABIL SABA, PE Executive Director Public Works Agency     City Council 19 – 56 12/19/2023 BID PROPOSAL CITY OF SANT A ANA PROPOSAL PROJECT NO.: 22-1387 ARPA NEIGHBORHOOD STREETLIGHTS-PHASE I TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: Elecnor Belco Electric, Inc. REQUIREMENT: The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following schedule: Item Description Qty Unit Unit Price Amount 1 Install Street Light Pole 35 EA $ $ ,;-rso 270/ca30 2 Install Electrical Meter Pedestal 4 EA $ $ \0/ l�4 L\0/50� 3 *Install 3#8 A WG Conductor 5200 LF $ $ Wires 1-��o<o,22-O 4 *Install 2" PVC Conduit 5000 LF $ $ so 2-so ... cco 5 *Install 3" PVC Conduit 60 LF $ 60 $ ½,BC:O 6 *Install No. 3 ½ Pull Box 6 EA $ $ (o7}6 ��2<c I 7 Install No. 5 Pull Box 4 EA $ $ s�i 3 ... SS2 8 *Remove and Replace Concrete 60 SF $ $ Pad ss 3,300 9 Pothole Street Light Pole Location 35 EA $ $ 92i 02/Y<co 10 Pothole Utilities Not Shown On 5 EA $92B $ Plan l.j,�t.\O 11 Install #6-6 Aluminum Duplex 400 LF $ $ Overhead Cable l<o 7,.200 12 Remove Street Light Pole 1 EA $ 2,soc $ 2/600 13 CCTV Inspection of Existing 1 LS $ $ Sewer Main and Laterals (Pre and 8,Soo 8)5CXOPost Construction) 14 Construction Permit 1 LS $6,000 $6,000 P-1 of P-26 EXHIBIT A     City Council 19 – 57 12/19/2023     City Council 19 – 58 12/19/2023 Page 5 of 14 EXHIBIT B FEDERAL CONTRACT PROVISIONS During the performance of this Construction Contract, CONTRACTOR shall comply with all applicable federal laws and regulations including, but not limited to, the federal contract provisions in this Exhibit “A”. 1.REQUIRED CONTRACT PROVISIONS IN ACCORDANCE WITH APPENDIX II TO PART 200 – CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL AWARDS (2 C.F.R. § 200.327) (a)Appendix II to Part 200 (A); Appendix II to Part 200 (B): Remedies for Breach; Termination for Cause/Convenience. The Contract Documents include remedies for breach and termination for cause and convenience. (b)Appendix II to Part 200 (C) – Equal Employment Opportunity: During the performance of this Construction Contract, CONTRACTOR agrees as follows: (i)The CONTRACTOR will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The CONTRACTOR will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The CONTRACTOR agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. (ii)The CONTRACTOR will, in all solicitations or advertisements for employees placed by or on behalf of the CONTRACTOR, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. (iii)The CONTRACTOR will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the CONTRACTOR's legal duty to furnish information.     City Council 19 – 59 12/19/2023 Page 6 of 14 (iv) The CONTRACTOR will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the CONTRACTOR's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (v) The CONTRACTOR will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (vi) The CONTRACTOR will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (vii) In the event of the CONTRACTOR's noncompliance with the nondiscrimination clauses of this Construction Contract or with any of the said rules, regulations, or orders, this Construction Contract may be canceled, terminated, or suspended in whole or in part and the CONTRACTOR may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (viii) The CONTRACTOR will include the portion of the sentence immediately preceding paragraph (i) and the provisions of paragraphs (i) through (vii) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The CONTRACTOR will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event the CONTRACTOR becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the CONTRACTOR may request the United States to enter into such litigation to protect the interests of the United States. The CITY further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, That if the CITY so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the Construction Contract. The CITY agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of the CONTRACTOR and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the     City Council 19 – 60 12/19/2023 Page 7 of 14 supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance. The CITY further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the CITY agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: cancel, terminate, or suspend in whole or in part the grant (contract, loan, insurance, guarantee) for this project; refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings. (c) Appendix II to Part 200 (D) – Davis-Bacon Act: Not applicable to this Construction Contract since it is funded by CSLFRF. (d) Appendix II to Part 200 (D) – Copeland “Anti-Kickback” Act: Not applicable to this Construction Contract since it is funded by CSLFRF. (e) Appendix II to Part 200 (E) – Contract Work Hours and Safety Standards Act: (i) Overtime Requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. (ii) Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (ii) of this section the CONTRACTOR and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (ii) of this section, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (ii) of this section. (iii) Withholding for unpaid wages and liquidated damages. The CITY shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the CONTRACTOR or subcontractor under any such contract or any other Federal contract with the CONTRACTOR, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is     City Council 19 – 61 12/19/2023 Page 8 of 14 held by the CONTRACTOR, such sums as may be determined to be necessary to satisfy any liabilities of CONTRACTOR or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (iii) of this section. (iv) Subcontracts. The CONTRACTOR or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (ii) through (v) of this Section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The CONTRACTOR shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (ii) through (v) of this Section. (f) Appendix II to Part 200 (F) – Rights to Inventions Made Under a Contract or Agreement: Not applicable to this Construction Contract. (g) Appendix II to Part 200 (G) – Clean Air Act and Federal Water Pollution Control Act: (i) Pursuant to the Clean Air Act, (1) CONTRACTOR agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq., (2) CONTRACTOR agrees to report each violation to the CITY and understands and agrees that the CITY will, in turn, report each violation as required to assure notification to the Federal awarding agency and the appropriate Environmental Protection Agency Regional Office, and (3) CONTRACTOR agrees to include these requirements in each subcontract exceeding $150,000. (ii) Pursuant to the Federal Water Pollution Control Act, (1) CONTRACTOR agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq., (2) CONTRACTOR agrees to report each violation to the CITY and understands and agrees that the CITY will, in turn, report each violation as required to assure notification to the Federal awarding agency and the appropriate Environmental Protection Agency Regional Office, and (3) CONTRACTOR agrees to include these requirements in each subcontract exceeding $150,000. (h) Appendix II to Part 200 (H) – Debarment and Suspension: (i) This Construction Contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such CONTRACTOR is required to verify that none of the CONTRACTOR, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935). (ii) CONTRACTOR must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. (iii) This certification is a material representation of fact relied upon by CITY. If it is later determined that CONTRACTOR did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the CITY, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (iv) CONTRACTOR warrants that it is not debarred, suspended, or otherwise excluded from or ineligible for participation in any federal programs. CONTRACTOR also agrees to verify that all     City Council 19 – 62 12/19/2023 Page 9 of 14 subcontractors performing work under this Construction Contract are not debarred, disqualified, or otherwise prohibited from participation in accordance with the requirements above. CONTRACTOR further agrees to notify the CITY in writing immediately if CONTRACTOR or its subcontractors are not in compliance during the term of this Construction Contract. (i) Appendix II to Part 200 (I) – Byrd Anti-Lobbying Act: CONTRACTORS that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s) to the awarding agency. CONTRACTOR must sign and submit to the CITY the certification regarding lobbying attached hereto as Attachment “1” and incorporated herein by this reference. (j) Appendix II to Part 200 (J) – §200.323 Procurement of Recovered Materials: (i) CONTRACTOR shall comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement. (ii) In the performance of this Construction Contract, the CONTRACTOR shall make maximum use of products containing recovered materials that are EPA -designated items unless the product cannot be acquired: competitively within a timeframe providing for compliance with the contract performance schedule; meeting contract performance requirements; or at a reasonable price. (iii) Information about this requirement, along with the list of EPA-designate items, is available at EPA’s Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program. (iv) The CONTRACTOR also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act.” (k) Appendix II to Part 200 (K) – §200.216 Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment: (i) CONTRACTOR shall not contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system funded under this Construction Contract. As described in Public Law 115–232, section 889, covered     City Council 19 – 63 12/19/2023 Page 10 of 14 telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). (1) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). (2) Telecommunications or video surveillance services provided by such entities or using such equipment. (3) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. (ii) See Public Law 115-232, section 889 for additional information. (l) Appendix II to Part 200 (L) – §200.322 Domestic Preferences for Procurement: (i) CONTRACTOR shall, to the greatest extent practicable, purchase, acquire, or use goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be included in all subcontracts. (ii) For purposes of this section: (1) “Produced in the United States’’ means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. (2) ‘‘Manufactured products’’ means items and construction materials composed in whole or in part of nonferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber. 2. COMPLIANCE WITH U.S. DEPARTMENT OF THE TREASURY CORONAVIRUS LOCAL FISCAL RECOVERY FUND AWARD TERMS AND CONDITIONS (a) Maintenance of and Access to Records. CONTRACTOR shall maintain records and financial documents sufficient to evidence compliance with section 603(c) of the Act, Treasury’s regulations implementing that section, and guidance issued by Treasury regarding the foregoing. CONTRACTOR agrees to provide the CITY, Treasury Office of Inspector General and the Government Accountability Office, or any of their authorized representatives access to any books, documents, papers, and records (electronic an otherwise) of the CONTRACTOR which are directly pertinent to this Construction Contract for the purposes of conducting audits or other investigations. Records shall be maintained by CONTRACTOR for a period of five (5) years after completion of the project.     City Council 19 – 64 12/19/2023 Page 11 of 14 (b) Compliance with Federal Regulations. CONTRACTOR agrees to comply with the requirements of section 603 of the Act, regulations adopted by Treasury pursuant to section 603(f) of the Act, and guidance issued by Treasury regarding the foregoing. CONTRACTOR also agrees to comply with all other applicable federal statutes, regulations, and executive orders, including, without limitation, the following: (i) Universal Identifier and System for Award Management (SAM), 2 C.F.R. Part 25, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 25 is hereby inco rporated by reference. (ii) Reporting Subaward and Executive Compensation Information, 2 C.F.R. Part 170, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 170 is hereby incorporated by reference. (iii) OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement), 2 C.F.R. Part 180, including the requirement to include a term or condition in all lower tier covered transactions (contracts and subcontracts described in 2 C.F.R. Part 180, subpart B) that the award is subject to 2 C.F.R. Part 180 and Treasury’s implementing regulation at 31 C.F.R. Part 19. (iv) Recipient Integrity and Performance Matters, pursuant to which the award term set forth in 2 C.F.R. Part 200, Appendix XII to Part 200 is hereby incorporated by reference. (v) Governmentwide Requirements for Drug-Free Workplace, 31 C.F.R. Part 20. (vi) New Restrictions on Lobbying, 31 C.F.R. Part 21. (vii) Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. §§ 4601-4655) and implementing regulations. (c) Compliance with Federal Statutes and Regulations Prohibiting Discrimination. CONTRACTOR agrees to comply with statutes and regulations prohibiting discrimination applicable to the CSLFRF program including, without limitation, the following: (i) Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d et seq.) and Treasury’s implementing regulations at 31 C.F.R. Part 22, which prohibit discrimination on the basis of race, color, or national origin under programs or activities receiving federal financial assistance. (ii) The Fair Housing Act, Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§ 3601 et seq.), which prohibits discrimination in housing on the basis of race, color, religion, national origin, sex, familial status, or disability. (iii) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), which prohibits discrimination on the basis of disability under any program or activity receiving federal financial assistance. (iv) The Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101 et seq.), and Treasury’s implementing regulations at 31 C.F.R. Part 23, which prohibit discrimination on the basis of age in programs or activities receiving federal financial assistance.     City Council 19 – 65 12/19/2023 Page 12 of 14 (v) Title II of the Americans with Disabilities Act of 1990, as amended (42 U.S.C. §§ 12101 et seq.), which prohibits discrimination on the basis of disability under programs, activities, and services provided or made available by state and local governments or instrumentalities or agencies thereto. (d) False Statements. CONTRACTOR understands that making false statements or claims in connection with the CSLFRF program is a violation of federal law and may result in criminal, civil, or administrative sanctions, including fines, imprisonment, civil damages and penalties, debarment from participating in federal awards or contracts, and/or any other remedy available by law. (e) Protections for Whistleblowers. (i) In accordance with 41 U.S.C. § 4712, CONTRACTOR may not discharge, demote, or otherwise discriminate against an employee in reprisal for disclosing to any of the list of persons or entities provided below, information that the employee reasonably believes is evidence of gross mismanagement of a federal contract or grant, a gross waste of federal funds, an abuse of authority relating to a federal contract or grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal contract (including the competition for or negotiation of a contract) or grant. (ii) The list of persons and entities referenced in the paragraph above includes the following: (1) A member of Congress or a representative of a committee of Congress; (2) An Inspector General; (3) The Government Accountability Office; (4) A Treasury employee responsible for contract or grant oversight or management; (5) An authorized official of the Department of Justice or other law enforcement agency; (6) A court or grand jury; or (7) A management official or other employee of CONTRACTOR, or a subcontractor who has the responsibility to investigate, discover, or address misconduct. (f) Increasing Seat Belt Use in the United States. Pursuant to Executive Order 13043, 62 FR 19217 (Apr. 18, 1997), CONTRACTOR is encouraged to adopt and enforce on-the-job seat belt policies and programs for their employees when operating company-owned, rented or personally owned vehicles, and encourage its subcontractors to do the same (g) Reducing Text Messaging While Driving. Pursuant to Executive Order 13513, 74 FR 51225 (Oct. 6, 2009), CONTRACTOR should encourage its employees and subcontractors to adopt and     City Council 19 – 66 12/19/2023 Page 13 of 14 enforce policies that ban text messaging while driving, and CONTRACTOR should establish workplace safety policies to decrease accidents caused by distracted drivers. (h) Assurances of Compliance with Civil Rights Requirements. The Civil Rights Restoration Act of 1987 provides that the provisions of this assurance apply to the Project, including, but not limited to, the following: (i) CONTRACTOR ensures its current and future compliance with Title VI of the Civil Rights Act of 1964, as amended, which prohibits exclusion from participation, denial of the benefits of, or subjection to discrimination under programs and activities receiving federal funds, of any person in the United States on the ground of race, color, or national origin (42 U.S.C. § 2000d et seq.), as implemented by the Department of the Treasury Title VI regulations at 31 CFR Part 22 and other pertinent executive orders such as Executive Order 13166; directives; circulars; policies; memoranda and/or guidance documents. (ii) CONTRACTOR acknowledges that Executive Order 13166, “Improving Access to Services for Persons with Limited English Proficiency (LEP),” seeks to improve access to federally assisted programs and activities for individuals who, because of national origin, are limited in their English proficiency. CONTRACTOR understands that the denial of access to persons to its programs, services and activities because of their limited proficiency in English is a form of national origin discrimination prohibited under Title VI of the Civil Rights Act of 1964. Accordingly, CONTRACTOR shall initiate reasonable steps, or comply with Treasury’s directives, to ensure meaningful access to its programs, services and activities to LEP persons. CONTRACTOR understands and agrees that meaningful access may entail providing language assistance services, including oral interpretation and written translation where necessary to ensure effective communication in the Project. (iii) CONTRACTOR agrees to consider the need for language services for LEP persons during development of applicable budgets and when conducting programs, services and activities. As a resource, the Department of the Treasury has published its LEP guidance at 70 FR 6067. For more information on LEP, please visit http://www.lep.gov. (iv) CONTRACTOR acknowledges and agrees that compliance with this assurance constitutes a condition of continued receipt of federal financial assistance and is binding upon CONTRACTOR and CONTRACTOR’s successors, transferees and assignees for the period in which such assistance is provided. (v) CONTRACTOR agrees to incorporate the following language in every contract or agreement subject to Title VI and its regulations between the CONTRACTOR and the CONTRACTOR’s subcontractors, successors, transferees and assignees: The subcontractor, successor, transferee and assignee shall comply with Title VI of the Civil Rights Act of 1964, which prohibits recipients of federal financial assistance from excluding from a program or activity, denying benefits of, or otherwise discriminating against a person on the basis of race, color, or national origin (42 U.S.C. § 2000d et seq.), as implemented by Department of the Treasury Title VI regulations, 31 CFR Part 22, which are herein incorporated by reference and made a part of this contract (or agreement). Title VI also extends protection to persons with “Limited English proficiency” in any program or activity receiving federal financial assistance, 42 U.S.C. § 2000d et seq., as     City Council 19 – 67 12/19/2023 Page 14 of 14 implemented by Department of the Treasury Title VI regulations, 31 CFR Part 22, which are herein incorporated by reference and made a part of this contract (or agreement). (vi) CONTRACTOR understands and agrees that if any real property or structure is provided or improved with the aid of federal financial assistance by the Department of the Treasury, this assurance obligates the CONTRACTOR, or in the case of a subsequent transfer, the transferee, for the period during which the real property or structure is used for a purpose for which the federal financial assistance is extended or for another purpose involving the provision of similar services or benefits. If any personal property is provided, this assurance obligates the CONTRACTOR for the period during which it retains ownership or possession of the property. (vii) CONTRACTOR shall cooperate in any enforcement or compliance review activities by the Department of the Treasury of the aforementioned obligations. Enforcement may include investigation, arbitration, mediation, litigation, and monitoring of any settlement agreements that may result from these actions. CONTRACTOR shall comply with information requests, on-site compliance reviews, and reporting requirements. (viii) CONTRACTOR shall maintain a complaint log and inform the Department of the Treasury of any accusations of discrimination on the grounds of race, color, or national origin, and limited English proficiency covered by Title VI of the Civil Rights Act of 1964 and implementing regulations and provide, upon request, a list of all such reviews or proceedings based on the complaint, pending or completed, including outcome. CONTRACTOR must also inform the Department of the Treasury if CONTRACTOR has received no complaints under Title VI. (ix) CONTRACTOR must provide documentation of an administrative agency’s or court’s findings of non-compliance of Title VI and efforts to address the non-compliance, including any voluntary compliance or other agreements between the CONTRACTOR and the administrative agency that made the finding. If the CONTRACTOR settles a case or matter alleging such discrimination, CONTRACTOR must provide documentation of the settlement. If CONTRACTOR has not been the subject of any court or administrative agency finding of discrimination, please so state. (x) If CONTRACTOR makes sub-awards to other agencies or other entities, CONTRACTOR is responsible for assuring that sub-recipients also comply with Title VI and all of the applicable authorities covered in this assurance.     City Council 19 – 68 12/19/2023 EXHIBIT 4 Construction Contract 676,386.00$ Contract Administration, Inspection and Testing 101,458.00$ Contingencies 67,639.00$ TOTAL ESTIMATED CONSTRUCTION COSTS 845,483.00$ CONSTRUCTION OF PROJECT NO. 22-1387: ARPA Neighborhood Streelights - Phase 1 COST ANALYSIS     City Council 19 – 69 12/19/2023 EXHIBIT 5     City Council 19 – 70 12/19/2023 Public Works Agency www.santa-ana.org/public-works Item # 20 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 19, 2023 TOPIC: Pedestrian and Mobility Improvements Phase II AGENDA TITLE Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $2,288,087 for the Pedestrian and Mobility Improvements Phase II with an Estimated Project Delivery Cost of $2,860,109 (Project No. 22-1406) (Non-General Fund) (Revive Santa Ana) RECOMMENDED ACTION 1. Authorize budget reallocation of $161,817 in unspent American Rescue Plan Act account from the Pedestrian and Mobility Improvement Phase I (No. 22-1405) Project, $143,475 in unspent American Rescue Plan Act account from the Pedestrian and Mobility Improvement Phase III (No. 22-1407) Project, and $154,517 in unspent American Rescue Plan Act account from the Neighborhood Streetlights Phase I (No. 22-1387) Project to construction funds for the Pedestrian and Mobility Improvement Phase II Project (No. 22-1406) to complete the project funding requirement. 2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $2,288,087, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Pedestrian and Mobility Improvements Phase II for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract, subject to non-substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,860,109, which includes $2,288,087 for the construction contract, $343,213 for contract administration, inspection, and testing, and a $288,809 project contingency for unanticipated or unforeseen work. 4. Approve an amendment to the FY 2023-24 Capital Improvement Program to include $2,400,300 in construction funding from the American Rescue Plan Act grant funds and $459,809 in construction funding from the American Rescue     City Council 20 – 1 12/19/2023 Pedestrian and Mobility Improvements Phase II December 19, 2023 Page 2 3 9 2 1 Plan Act approved in FY 2022-23 proposed budget for the Pedestrian and Mobility Improvements-Phase II. 5. Determine, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2023-5 was filed for the project 22-1406. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Public Works Agency was allocated American Rescue Plan Act (ARPA) funding to enhance pedestrian traffic safety, accessibility, and mobility within qualified census tract areas. This project meets the intent of the funding source by constructing new wheelchair ramps, pedestrian hybrid beacons (PHBs), traffic signal, a traffic circle, a concrete median, and enhancing pedestrian crossings through the implementation of new signing and striping. Once these pedestrian and mobility improvements are completed, it will increase traffic safety for pedestrians and all road users. The scope of work includes installation of a new traffic signal at the intersection of Fairview Street and Highland Avenue, installation of new PHB at the intersections of Flower Street and 3rd Street, and 5th Street and Susan Street, and a traffic circle at the intersection of Wilshire Avenue and Sycamore Street (Exhibit 1). Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, the City notified a total of 39 regional vendors via PlanetBids, many of which are Santa Ana based. A total of two bids were received. No bids were received from any Santa Ana contractors. As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on September 29, 2023 and October 06, 2023. The project was also advertised in PlanetBids on September 19, 2023. Bids were received electronically via PlanetBids on October 17, 2023. No bid protest was submitted by any of the bidders during the bid protest period. Bid Results Summary Rank Bidder’s Name Location Base Bid 1 Elecnor Belco Electric, Inc.Chino, CA $2,288,087 2 Crosstown Electrical & Data, Inc.Irwindale, CA $2,776,837 A total of two bids were received and both were deemed responsive. Elecnor Belco Electric, Inc. submitted the lowest responsive base bid in the amount of $2,288,087 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the     City Council 20 – 2 12/19/2023 Pedestrian and Mobility Improvements Phase II December 19, 2023 Page 3 3 9 2 1 basis of the base bid. Based on the bid analysis and a contractor’s reference check, staff recommends awarding the construction contract to Elecnor Belco Electric, Inc. in the amount of the base bid totaling $2,288,087 (Exhibit 3). Elecnor Belco Electric, Inc. has previously performed work as a prime contractor in the City of Santa Ana within the last five years most recently completing Main Street at 15th Street Traffic Signal Installation. A reference check was made with staff and good reviews were received regarding the quality of work performed by the contractor on previous projects. Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes construction management and implementation of the labor requirements. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $2,860,109. Project Item Total Construction Contract Bid Amount $2,288,087 Construction Administration, Inspection, Testing $ 343,213 Project Contingencies $ 228,809 TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $ 2,860,109 ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER- 2023-5 was filed for the project 22-1406. FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $2,860,109, which includes construction, contract administration, inspection and testing, and authorized contingencies of $572,022. Monies will be reallocated from Project No. 22-1406, 22-1407 and No. 22-1387 to fund this agreement. Project No. 22- 1406 is the number assigned to the funding for tracking of all expenditures to deliver the construction of this project. All funds are available for expenditure in Fiscal Year 2023- 24, however any remaining balances not expended at the end of the fiscal year will be carried forward into FY 2024-25. The proposed contract enables staff to authorize a construction cost increase of up to 25%, if necessary for contingencies. Staff expects to utilize other available Public Works appropriations if a contingency becomes necessary to complete the project. If there are     City Council 20 – 3 12/19/2023 Pedestrian and Mobility Improvements Phase II December 19, 2023 Page 4 3 9 2 1 no other available appropriations, staff will return to City Council with a project update and recommendations. The following table summarizes the funds budgeted for expenditure to deliver construction of this project: Fiscal Year Accounting Unit - Account No. (Project No.) Fund Description Accounting Unit, Account No. Description Amount EXISTING BUDGET 2023-24 18117013- 66220 (22-1406) American Rescue Plan Act (ARPA) ARPA – PWA, Improvements Other Than Buildings $2,400,300 BUDGET REALLOCATION 2022-23 18117013- 66220 (From 22-1405 to 22-1406) American Rescue Plan Act (ARPA) ARPA – PWA, Improvements Other Than Buildings $161,817 2022-23 18117013- 66220 (From 22-1407 to 22-1406) American Rescue Plan Act (ARPA) ARPA – PWA, Improvements Other Than Buildings $143,475 2022-23 18117013- 66220 (From 22-1387 to 22-1406) American Rescue Plan Act (ARPA) ARPA – PWA, Improvements Other Than Buildings $154,517 Total $2,860,109 EXHIBIT(S) 1. Location Map 2. Bid Proposal 3. Construction Contract 4. Cost Analysis 5. CIP Project Sheet Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Tom Hatch, Interim City Manager     City Council 20 – 4 12/19/2023 PWA SANTA ANA PUBLIC WORKS AGENCY Project No. 22-1406: Pedestrian & Mobility Improvements phase II – ARPA I CSLFRF Exhibit 1     City Council 20 – 5 12/19/2023 CITY OF SANT A ANA PROPOSAL PROJECT NO.: 22-1406 ADDENDUM NO. 1 PROJECT 22-1406 PEDESTRIAN AND MOBILITY IMPROVEMENTS PHASE II -ARPA I CSLFRF BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANT A ANA FROM: Elecnor Belco Electric, Inc. REQUIREMENT: The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following schedule: Item Description Qty Unit Unit Price Amount 1 Pedestrian Hybrid Beacon I LS $ $ Installation at Flower St and 3rd St �'o.,°'4{o Z�S,Cf� 2 Pedestrian Hybrid Beacon I LS $ $ Installation at Susan St and 5th St 2 \ 'e, ,000 2.lS,000 3 Traffic Signal Installation at I LS $ $ Fairview St and Highland St �z,,;�5 �o2.,')'-<S 4 Install Video Detection System at I EA $ $ Flower St and 3rd St Z\fo5'-< 'Z.l,'-5<-i 5 Install Video Detection System at 1 EA $ $ Susan St and 5th St 2-\,�5'-l 2-\,"",'1 6 Install Video Detection System at I EA $ $ Fairview St and Highland St 61 r 'flt, °67,9li 7 Install APS System at Flower St I LS $ $ and 3rd St lct,3°'2> lC\,�c:% 8 Install APS System at Susan St and I LS $ $ 5th St te>,q,e \.D,q78 9 Install APS System at Fairview St I LS $ $ and Highland St 20,oiz.. z.o,6SZ.. 10 Install GTT Opticom EVP System I LS $ $ at Fairview St & Highland St 1-Z., '-{ 2.Z.... l2,4ZZ- 11 Install 3" PVC Conduit per Plan 1560 LF $7S $\\1,(X:J) 12 Install 4" PVC Conduit per Plan 1500 LF $ 85 $\27,SOO 13 Install No. 5 Pull Box 4 EA $8'20 $3,520 14 Install No. 6 Pull Box 20 EA $ 9Zo $ l�,400 15 Install No. 6E Pull Box 8 EA $ I, I 'Z-S $ 'l,000 16 Install CCTV and IP l LS $ $ Communication Systems at 2-'-1,C,t;3 2-'-l.,Co':>3 Fairview St and Highland St P-1 of P-28     City Council 20 – 6 12/19/2023     City Council 20 – 7 12/19/2023     City Council 20 – 8 12/19/2023     City Council 20 – 9 12/19/2023 CITY OF SANTA ANA CONSTRUCTION CONTRACT rev. 08/01/2023 Page 1 of 14 PROJECT 22-1406 PEDESTRIAN AND MOBILITY IMPROVEMENTS PHASE II – ARPA | CSLFRF This CONSTRUCTION CONTRACT is made and entered into this 19 th day of December, 2023 by and between the City of Santa Ana, California, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter “CITY”), and Elecnor Belco Electric, Inc. (hereinafter “CONTRACTOR”). WITNESSETH: The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1. CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction of the City Engineer of the CITY, the Pedestrian and Mobility Improvements Phase II – ARPA | CSLFRF Project (hereinafter referred to as the “WORK OF IMPROVEMENT”) identified in and in accordance with the Contract Documents prepared by the City’s Public Works Agency and approved by the City Council. 2. The complete Construction Contract consists of the “Contract Documents” as defined by the Standard Specifications for Public Works Construction and which include the following: Notice Inviting Bids Information to Bidders Bid Proposal Bid Bond Contract Form Contract Bonds General Provisions Special Provisions Technical Provisions and Project Plans Community Workforce Agreement Appendices In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF IMPROVEMENT the sum total amount not to exceed Two Million Two Hundred Eighty Eight Thousand Eighty Seven Dollars and No Cents ($2,288,087.00), as set forth and identified in the BID PROPOSAL, which is attached hereto and incorporated herein as Exhibit “A,” and in accordance with Section 2-7.1 of the Greenbook: Standard Specifications for Public Works Construction. The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate quantities only, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any EXHIBIT 3     City Council 20 – 10 12/19/2023 Page 2 of 14 class or portion of the work or to omit portions of the work as may be deemed necessary or advisable. 4.CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit “A”) including commencing construction within the timeframe therein specified after issuance of a Notice to Proceed. 5.The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the WORK OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law. 6.If applicable, the CONTRACTOR shall adhere to the CITY’S Community Workforce Agreement (CWA), a pre-hire collective bargaining agreement, which establishes the labor relations policies and procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City’s website at: http://www.santa-ana.org/pwa/documents/CWA.pdf 7.CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work (Performance Bond), and one in the amount of One Hundred Percent (100%) of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY. 8.CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond shall also be required as a condition of project acceptance. For projects up to Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousand Dollars ($10,000) or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars ($100,000) or Ten Percent (10%) of the final contract price. 9.CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and Worker’s Compensation Insurance as outlined in the General Provisions, to be approved by the CITY. 10.INDEMNIFICATION. To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend, indemnify, and hold harmless CITY, its City Council, boards and commissions, officers, agents, employees, representatives and volunteers (hereinafter collectively referred to as "Indemnitees"), through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs, damages or losses, including reasonable costs and attorney’s fees, for injury, including death to any person or damage to any property, arising directly or indirectly from, or in any manner relating to, any of the following: (i)Performance or nonperformance of the Work of Improvement by CONTRACTOR or its Subcontractors of any lower tier;     City Council 20 – 11 12/19/2023 Page 3 of 14 (ii)Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of any of the obligations under the Contract Documents; (iii)The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either on the project site or on other properties; (iv)The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower tier, for Work of Improvement performed on or off the project site; and (v)Any personal injury, property damage or economic loss to third persons related to and arising from the performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of the Work of Improvement. (vi)The indemnity obligations of Subcontractors provided by this Section shall be included in all subcontract documents issued by CONTRACTOR. Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of CONTRACTOR against CITY or any other Indemnitee. 11.FEDERAL PROVISIONS. Funds from the Coronavirus State Fiscal Recovery Fund and/or the Coronavirus Local Fiscal Recovery Fund, together known as the Coronavirus State and Local Fiscal Recovery Funds (“CSLFRF”) program, will be used to fund all or a portion of this Construction Contract. CONTRACTOR shall comply with all applicable federal requirements including, but not limited to, the following, all of which are expressly incorporated herein by reference: a.Sections 602 and 603 of the Social Security Act as added by Section 9901 of the American Rescue Plan Act of 2021 (the “Act”); b.U.S. Department of the Treasury (“Treasury”) Final Rule for the Act; c.Treasury Compliance and Reporting Guidance for the Act; d.2 C.F.R Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, other than such provisions as the U.S. Department of the Treasury may determine are inapplicable to the CSLFRF program and subject to such exceptions as may be otherwise provided by the U.S. Department of the Treasury; e.Treasury Coronavirus Local Fiscal Recovery Fund Award Terms and Conditions; and f.Federal contract provisions attached hereto as Exhibit “B” and incorporated herein by reference. Subcontracts, if any, shall contain a provision making them subject to all of the provisions stipulated in tis Construction Contract. With respect to any conflict between such federal requirements and the terms of this Construction Contract and/or the provisions of state law and except as otherwise required under federal law or regulation, the more stringent requirement shall control. IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and year first above written.     City Council 20 – 12 12/19/2023 Page 4 of 14 ATTEST: CITY OF SANTA ANA JENNIFER L. HALL THOMAS HATCH City Clerk Interim City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONTRACTOR: City Attorney Elecnor Belco Electric, Inc. By: JOSE MONTOYA NAME: Assistant City Attorney TITLE: RECOMMENDED FOR APPROVAL: NABIL SABA, PE Executive Director Public Works Agency     City Council 20 – 13 12/19/2023 EXHIBIT A     City Council 20 – 14 12/19/2023     City Council 20 – 15 12/19/2023     City Council 20 – 16 12/19/2023     City Council 20 – 17 12/19/2023 Page 5 of 14 EXHIBIT B FEDERAL CONTRACT PROVISIONS During the performance of this Construction Contract, CONTRACTOR shall comply with all applicable federal laws and regulations including, but not limited to, the federal contract provisions in this Exhibit 1. REQUIRED CONTRACT PROVISIONS IN ACCORDANCE WITH APPENDIX II TO PART 200 CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL AWARDS (2 C.F.R. § 200.327) (a)Appendix II to Part 200 (A); Appendix II to Part 200 (B): Remedies for Breach; Termination for Cause/Convenience. The Contract Documents include remedies for breach and termination for cause and convenience. (b)Appendix II to Part 200 (C) Equal Employment Opportunity: During the performance of this Construction Contract, CONTRACTOR agrees as follows: (i)The CONTRACTOR will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The CONTRACTOR will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The CONTRACTOR agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. (ii)The CONTRACTOR will, in all solicitations or advertisements for employees placed by or on behalf of the CONTRACTOR, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. (iii)The CONTRACTOR will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the CONTRACTOR's legal duty to furnish information.     City Council 20 – 18 12/19/2023 Page 6 of 14 (iv) The CONTRACTOR will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the CONTRACTOR's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (v) The CONTRACTOR will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (vi) The CONTRACTOR will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (vii) In the event of the CONTRACTOR's noncompliance with the nondiscrimination clauses of this Construction Contract or with any of the said rules, regulations, or orders, this Construction Contract may be canceled, terminated, or suspended in whole or in part and the CONTRACTOR may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (viii) The CONTRACTOR will include the portion of the sentence immediately preceding paragraph (i) and the provisions of paragraphs (i) through (vii) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The CONTRACTOR will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event the CONTRACTOR becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the CONTRACTOR may request the United States to enter into such litigation to protect the interests of the United States. The CITY further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, That if the CITY so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the Construction Contract. The CITY agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of the CONTRACTOR and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the     City Council 20 – 19 12/19/2023 Page 7 of 14 supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance. The CITY further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the CITY agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: cancel, terminate, or suspend in whole or in part the grant (contract, loan, insurance, guarantee) for this project; refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings. (c) Appendix II to Part 200 (D) Davis-Bacon Act: Not applicable to this Construction Contract since it is funded by CSLFRF. (d) Appendix II to Part 200 (D) ti-Kickba Not applicable to this Construction Contract since it is funded by CSLFRF. (e) Appendix II to Part 200 (E) Contract Work Hours and Safety Standards Act: (i) Overtime Requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. (ii) Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (ii) of this section the CONTRACTOR and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (ii) of this section, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (ii) of this section. (iii) Withholding for unpaid wages and liquidated damages. The CITY shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the CONTRACTOR or subcontractor under any such contract or any other Federal contract with the CONTRACTOR, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is     City Council 20 – 20 12/19/2023 Page 8 of 14 held by the CONTRACTOR, such sums as may be determined to be necessary to satisfy any liabilities of CONTRACTOR or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (iii) of this section. (iv) Subcontracts. The CONTRACTOR or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (ii) through (v) of this Section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The CONTRACTOR shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (ii) through (v) of this Section. (f) Appendix II to Part 200 (F) Rights to Inventions Made Under a Contract or Agreement: Not applicable to this Construction Contract. (g) Appendix II to Part 200 (G) Clean Air Act and Federal Water Pollution Control Act: (i) Pursuant to the Clean Air Act, (1) CONTRACTOR agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq., (2) CONTRACTOR agrees to report each violation to the CITY and understands and agrees that the CITY will, in turn, report each violation as required to assure notification to the Federal awarding agency and the appropriate Environmental Protection Agency Regional Office, and (3) CONTRACTOR agrees to include these requirements in each subcontract exceeding $150,000. (ii) Pursuant to the Federal Water Pollution Control Act, (1) CONTRACTOR agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq., (2) CONTRACTOR agrees to report each violation to the CITY and understands and agrees that the CITY will, in turn, report each violation as required to assure notification to the Federal awarding agency and the appropriate Environmental Protection Agency Regional Office, and (3) CONTRACTOR agrees to include these requirements in each subcontract exceeding $150,000. (h) Appendix II to Part 200 (H) Debarment and Suspension: (i) This Construction Contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such CONTRACTOR is required to verify that none of the CONTRACTOR, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935). (ii) CONTRACTOR must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. (iii) This certification is a material representation of fact relied upon by CITY. If it is later determined that CONTRACTOR did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the CITY, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (iv) CONTRACTOR warrants that it is not debarred, suspended, or otherwise excluded from or ineligible for participation in any federal programs. CONTRACTOR also agrees to verify that all     City Council 20 – 21 12/19/2023 Page 9 of 14 subcontractors performing work under this Construction Contract are not debarred, disqualified, or otherwise prohibited from participation in accordance with the requirements above. CONTRACTOR further agrees to notify the CITY in writing immediately if CONTRACTOR or its subcontractors are not in compliance during the term of this Construction Contract. (i) Appendix II to Part 200 (I) Byrd Anti-Lobbying Act: CONTRACTORS that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s) to the awarding agency. CONTRACTOR must sign and submit to the CITY the certification regarding lobbying attached hereto as Attachm reference. (j) Appendix II to Part 200 (J) §200.323 Procurement of Recovered Materials: (i) CONTRACTOR shall comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement. (ii) In the performance of this Construction Contract, the CONTRACTOR shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired: competitively within a timeframe providing for compliance with the contract performance schedule; meeting contract performance requirements; or at a reasonable price. (iii) Information about this requirement, along with the list of EPA-designate items, is https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program. (iv) The CONTRACTOR also agrees to comply with all other applicable requirements (k) Appendix II to Part 200 (K) §200.216 Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment: (i) CONTRACTOR shall not contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system funded under this Construction Contract. As described in Public Law 115 232, section 889, covered     City Council 20 – 22 12/19/2023 Page 10 of 14 telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). (1) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). (2) Telecommunications or video surveillance services provided by such entities or using such equipment. (3) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. (ii) See Public Law 115-232, section 889 for additional information. (l) Appendix II to Part 200 (L) §200.322 Domestic Preferences for Procurement: (i) CONTRACTOR shall, to the greatest extent practicable, purchase, acquire, or use goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be included in all subcontracts. (ii) For purposes of this section: (1) manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. (2) composed in whole or in part of nonferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber. 2. COMPLIANCE WITH U.S. DEPARTMENT OF THE TREASURY CORONAVIRUS LOCAL FISCAL RECOVERY FUND AWARD TERMS AND CONDITIONS (a) Maintenance of and Access to Records. CONTRACTOR shall maintain records and regulations implementing that section, and guidance issued by Treasury regarding the foregoing. CONTRACTOR agrees to provide the CITY, Treasury Office of Inspector General and the Government Accountability Office, or any of their authorized representatives access to any books, documents, papers, and records (electronic an otherwise) of the CONTRACTOR which are directly pertinent to this Construction Contract for the purposes of conducting audits or other investigations. Records shall be maintained by CONTRACTOR for a period of five (5) years after completion of the project.     City Council 20 – 23 12/19/2023 Page 11 of 14 (b) Compliance with Federal Regulations. CONTRACTOR agrees to comply with the requirements of section 603 of the Act, regulations adopted by Treasury pursuant to section 603(f) of the Act, and guidance issued by Treasury regarding the foregoing. CONTRACTOR also agrees to comply with all other applicable federal statutes, regulations, and executive orders, including, without limitation, the following: (i) Universal Identifier and System for Award Management (SAM), 2 C.F.R. Part 25, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 25 is hereby incorporated by reference. (ii) Reporting Subaward and Executive Compensation Information, 2 C.F.R. Part 170, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 170 is hereby incorporated by reference. (iii) OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement), 2 C.F.R. Part 180, including the requirement to include a term or condition in all lower tier covered transactions (contracts and subcontracts described in 2 C.F.R. Part 180, subpart B) that the award is subj (iv) Recipient Integrity and Performance Matters, pursuant to which the award term set forth in 2 C.F.R. Part 200, Appendix XII to Part 200 is hereby incorporated by reference. (v) Governmentwide Requirements for Drug-Free Workplace, 31 C.F.R. Part 20. (vi) New Restrictions on Lobbying, 31 C.F.R. Part 21. (vii) Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. §§ 4601-4655) and implementing regulations. (c) Compliance with Federal Statutes and Regulations Prohibiting Discrimination. CONTRACTOR agrees to comply with statutes and regulations prohibiting discrimination applicable to the CSLFRF program including, without limitation, the following: (i) Title VI o implementing regulations at 31 C.F.R. Part 22, which prohibit discrimination on the basis of race, color, or national origin under programs or activities receiving federal financial assistance. (ii) The Fair Housing Act, Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§ 3601 et seq.), which prohibits discrimination in housing on the basis of race, color, religion, national origin, sex, familial status, or disability. (iii) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), which prohibits discrimination on the basis of disability under any program or activity receiving federal financial assistance. (iv) The Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101 et seq.), and age in programs or activities receiving federal financial assistance.     City Council 20 – 24 12/19/2023 Page 12 of 14 (v) Title II of the Americans with Disabilities Act of 1990, as amended (42 U.S.C. §§ 12101 et seq.), which prohibits discrimination on the basis of disability under programs, activities, and services provided or made available by state and local governments or instrumentalities or agencies thereto. (d) False Statements. CONTRACTOR understands that making false statements or claims in connection with the CSLFRF program is a violation of federal law and may result in criminal, civil, or administrative sanctions, including fines, imprisonment, civil damages and penalties, debarment from participating in federal awards or contracts, and/or any other remedy available by law. (e) Protections for Whistleblowers. (i) In accordance with 41 U.S.C. § 4712, CONTRACTOR may not discharge, demote, or otherwise discriminate against an employee in reprisal for disclosing to any of the list of persons or entities provided below, information that the employee reasonably believes is evidence of gross mismanagement of a federal contract or grant, a gross waste of federal funds, an abuse of authority relating to a federal contract or grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal contract (including the competition for or negotiation of a contract) or grant. (ii) The list of persons and entities referenced in the paragraph above includes the following: (1) A member of Congress or a representative of a committee of Congress; (2) An Inspector General; (3) The Government Accountability Office; (4) A Treasury employee responsible for contract or grant oversight or management; (5) An authorized official of the Department of Justice or other law enforcement agency; (6) A court or grand jury; or (7) A management official or other employee of CONTRACTOR, or a subcontractor who has the responsibility to investigate, discover, or address misconduct. (f) Increasing Seat Belt Use in the United States. Pursuant to Executive Order 13043, 62 FR 19217 (Apr. 18, 1997), CONTRACTOR is encouraged to adopt and enforce on-the-job seat belt policies and programs for their employees when operating company-owned, rented or personally owned vehicles, and encourage its subcontractors to do the same (g) Reducing Text Messaging While Driving. Pursuant to Executive Order 13513, 74 FR 51225 (Oct. 6, 2009), CONTRACTOR should encourage its employees and subcontractors to adopt and     City Council 20 – 25 12/19/2023 Page 13 of 14 enforce policies that ban text messaging while driving, and CONTRACTOR should establish workplace safety policies to decrease accidents caused by distracted drivers. (h) Assurances of Compliance with Civil Rights Requirements. The Civil Rights Restoration Act of 1987 provides that the provisions of this assurance apply to the Project, including, but not limited to, the following: (i) CONTRACTOR ensures its current and future compliance with Title VI of the Civil Rights Act of 1964, as amended, which prohibits exclusion from participation, denial of the benefits of, or subjection to discrimination under programs and activities receiving federal funds, of any person in the United States on the ground of race, color, or national origin (42 U.S.C. § 2000d et seq.), as implemented by the Department of the Treasury Title VI regulations at 31 CFR Part 22 and other pertinent executive orders such as Executive Order 13166; directives; circulars; policies; memoranda and/or guidance documents. (ii) CONTRACTOR assisted programs and activities for individuals who, because of national origin, are limited in their English proficiency. CONTRACTOR understands that the denial of access to persons to its programs, services and activities because of their limited proficiency in English is a form of national origin discrimination prohibited under Title VI of the Civil Rights Act of 1964. Accordingly, CONTRACTOR shall initiate services and activities to LEP persons. CONTRACTOR understands and agrees that meaningful access may entail providing language assistance services, including oral interpretation and written translation where necessary to ensure effective communication in the Project. (iii) CONTRACTOR agrees to consider the need for language services for LEP persons during development of applicable budgets and when conducting programs, services and activities. As a resource, the Department of the Treasury has published its LEP guidance at 70 FR 6067. For more information on LEP, please visit http://www.lep.gov. (iv) CONTRACTOR acknowledges and agrees that compliance with this assurance constitutes a condition of continued receipt of federal financial assistance and is binding upon CONTRACTOR and CONTRACTOR such assistance is provided. (v) CONTRACTOR agrees to incorporate the following language in every contract or agreement subject to Title VI and its regulations between the CONTRACTOR and the CONTRACTOR subcontractors, successors, transferees and assignees: The subcontractor, successor, transferee and assignee shall comply with Title VI of the Civil Rights Act of 1964, which prohibits recipients of federal financial assistance from excluding from a program or activity, denying benefits of, or otherwise discriminating against a person on the basis of race, color, or national origin (42 U.S.C. § 2000d et seq.), as implemented by Department of the Treasury Title VI regulations, 31 CFR Part 22, which are herein incorporated by reference and made a part of this in any program or activity receiving federal financial assistance, 42 U.S.C. § 2000d et seq., as     City Council 20 – 26 12/19/2023 Page 14 of 14 implemented by Department of the Treasury Title VI regulations, 31 CFR Part 22, which are herein incorporated by reference and made a part of this contract (or agreement). (vi) CONTRACTOR understands and agrees that if any real property or structure is provided or improved with the aid of federal financial assistance by the Department of the Treasury, this assurance obligates the CONTRACTOR, or in the case of a subsequent transfer, the transferee, for the period during which the real property or structure is used for a purpose for which the federal financial assistance is extended or for another purpose involving the provision of similar services or benefits. If any personal property is provided, this assurance obligates the CONTRACTOR for the period during which it retains ownership or possession of the property. (vii) CONTRACTOR shall cooperate in any enforcement or compliance review activities by the Department of the Treasury of the aforementioned obligations. Enforcement may include investigation, arbitration, mediation, litigation, and monitoring of any settlement agreements that may result from these actions. CONTRACTOR shall comply with information requests, on-site compliance reviews, and reporting requirements. (viii) CONTRACTOR shall maintain a complaint log and inform the Department of the Treasury of any accusations of discrimination on the grounds of race, color, or national origin, and limited English proficiency covered by Title VI of the Civil Rights Act of 1964 and implementing regulations and provide, upon request, a list of all such reviews or proceedings based on the complaint, pending or completed, including outcome. CONTRACTOR must also inform the Department of the Treasury if CONTRACTOR has received no complaints under Title VI. (ix) CONTRACTOR -compliance of Title VI and efforts to address the non-compliance, including any voluntary compliance or other agreements between the CONTRACTOR and the administrative agency that made the finding. If the CONTRACTOR settles a case or matter alleging such discrimination, CONTRACTOR must provide documentation of the settlement. If CONTRACTOR has not been the subject of any court or administrative agency finding of discrimination, please so state. (x) If CONTRACTOR makes sub-awards to other agencies or other entities, CONTRACTOR is responsible for assuring that sub-recipients also comply with Title VI and all of the applicable authorities covered in this assurance.     City Council 20 – 27 12/19/2023 Exhibit 4 Construction Contract 2,288,087.00$ Contract Administration, Inspection and Testing 343,213.05$ Contingencies 228,808.70$ TOTAL ESTIMATED CONSTRUCTION COSTS 2,860,108.75$ CONSTRUCTION OF PROJECT NO. 22-1406: ARPA PEDESTRIAN AND MOBILITY IMPROVEMENTS PHASE II COST ANALYSIS     City Council 20 – 28 12/19/2023 EXHIBIT 5     City Council 20 – 29 12/19/2023 City Attorney’s Office www.santa-ana.org/city-attorneys-office Item # 21 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 19, 2023 TOPIC: Legal Research Subscription Services with Thomson Reuters (Westlaw) TITLE Approve Agreement with Thomson Reuters for Legal Research Subscription Services (General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with Thomson Reuters for legal research subscription services in the amount of $102,889.92 for a three-year term beginning January 1, 2024 through December 31, 2026, subject to non-substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023- XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The City Attorney’s Office (CAO) utilizes legal research services with access to multiple online court records systems, updated legislation, court filings, case history, and advanced subject matter research tools to provide legal advice to assist the City. The two main companies which provide legal subscription services utilized through the country are LexisNexis and Thomson Reuters, or as it is commonly referred to as Westlaw. Since 2021, CAO utilized services via LexisNexis. In Spring 2023, CAO staff entered into a separate agreement with Thomson Reuters to access additional legal research tools available only through Thomson Reuters. With the LexisNexis agreement set to expire, CAO staff reached out to both vendors for quotes for the next three-year term. After review of the services and research library, discussion with attorneys regarding preference, and review of all costs for legal subscription services currently utilized by CAO, the City Attorney’s Office has determined that a new three year agreement with Thomson Reuters will provide CAO with legal research tools capable of meeting the legal challenges, and technological advancements, needed to service the City of Santa Ana.     City Council 21 – 1 12/19/2023 Legal Research Subscription Services Agreement December 19, 2023 Page 2 3 9 3 1 FISCAL IMPACT Costs for the subscription services will be paid out of the City Attorney’s Office - Contractual Services (Account No. 01108032-66511) funds. Fiscal Year Estimated Cost FY 2023-24 $16,644.00 FY 2024-25 $33,787.32 FY 2025-26 $34,800.96 FY 2026-27 $17,657.64 TOTAL $102,889.92 EXHIBIT(S) 1. Legal Research Subscription Services Agreement – Thomson Reuters Submitted By: Sonia R. Carvalho, City Attorney Approved By: Tom Hatch, Interim City Manager     City Council 21 – 2 12/19/2023 Page 1 of 4 Order Form Order ID: Q-07860624 Contact your representative kristina.tierney@thomsonreuters.com with any questions. Thank you. Sold To Account Address Shipping Address Billing Address Account #: 1000801462 SANTA ANA CITY ATTORNEY 20 CIVIC CENTER PLZ M29 SANTA ANA CA 92701-4058 US “Customer” Account #: 1000801462 SANTA ANA CITY ATTORNEY 20 CIVIC CENTER PLZ M29 SANTA ANA CA 92701-4058 US Account #: 1000801462 SANTA ANA CITY ATTORNEY 20 CIVIC CENTER PLZ M29 SANTA ANA, CA 92701-4058 US This Order Form is a legal document between Customer and A. West Publishing Corporation to the extent that products or services will be provided by West Publishing Corporation, and/or B. Thomson Reuters Enterprise Centre GmbH to the extent that products or services will be provided by Thomson Reuters Enterprise Centre GmbH. A detailed list of products and services that are provided by Thomson Reuters Enterprise Centre GmbH and current applicable IRS Certification forms are available at: https://www.tr.com/trorderinginfo West Publishing Corporation may also act as an agent on behalf of Thomson Reuters Enterprise Centre GmbH solely with respect to billing and collecting payment from Customer. Thomson Reuters Enterprise Centre GmbH and West Publishing Corporation will be referred to as “Thomson Reuters”, “we” or “our,” in each case with respect to the pro ducts and services it is providing, and Customer will be referred to as “you”, or “your” or “Client”. Thomson Reuters General Terms and Conditions (available here: http://tr.com/us-general-terms-and-conditions) apply to the purchase and use of all products, except print, and together with any applicable Product Specific Terms (set forth below) are incorporated int o this Order Form by this reference. In the event that there is a conflict of terms among the General Terms and Conditions, the Product Specific Terms and this Order Form, the order of precedence shall be Order Form, the Product Specific Terms, and last the General Terms and Conditions. Thomson Reuters General Terms and Conditions for Federal Subscribers is located at https://static.legalsolutions.thomsonreuters.com/static/Federal-ThomsonReuters-General-Terms-Conditions.pdf In the event that there is a conflict of terms between the General Terms and Conditions and this Order Form, the terms of this Order Form control. This Order Form is subject to our approval. ProFlex Products See Attachment for details Material # Product Monthly Charges Minimum Terms (Months) 40757482 West Proflex $2,774.00 36 Bridge Products Material # Product Quantity Unit Bridge Monthly Charges Bridge Term (Months) 40757482 West Proflex 1 Each $729.99 1 Bridge Terms Bridge Monthly Charges begin on the date we process your order and will be prorated for the number of days remaining in the calendar month, if any. The Bridge Monthly charges will continue for the number of complete calendar months listed in the Bridge Term column above. At the end of the Bridge Term, your Monthly Charges and the Minimum Term will be as described in the Product grid above. All other terms and conditions of the Order Form remain unchanged Minimum Terms Your subscription is effective upon the date we process your order (“Effective Date”) and Monthly Charges will be prorated fo r the number of days remaining in that month, if any. Your subscription will continue for the number of months listed in the Minimu m Term column above counting from the first day of the month following the Effective Date. Your Monthly Charges during the first twelve (12) mon ths of the Minimum Term are as set forth above. If your Minimum Term is longer than 12 months, then your Monthly Charges for each year of the Minimum Term are displayed in the Attachment to the Order Form. Post Minimum Terms At the end of the Minimum Term, we will notify you of any change in Monthly Charges at least 60 days before each 12 -month term starts. Either of us may cancel the Post-Minimum Term subscription by sending at least 30 days written notice. Federal Government Subscribers Optional Minimum Term. Federal government subscribers that chose a multi-year Minimum Term, those additional months will be implemented at your option pursuant to federal law. Banded Product Subscriptions. You certify your total number of attorneys (full-time and part-time partners, shareholders, associates, contract or staff attorneys, of counsel, and the like), corporate users, personnel or full -time-equivalent students is indicated in this Order Form. Our pricing for banded products is made in reliance upon your certification. If we learn that the actual number is greater or increases at any time, we reserve the right to increase your charges as applicable. DocuSign Envelope ID: B731A0F5-0154-4AE6-AE94-EDEF9AC19478     City Council 21 – 3 12/19/2023 Page 2 of 4 Miscellaneous Applicable Law. If you are a state or local governmental entity, your state’s law will apply, and any claim may be brought in the state or federal courts located in your state. If you are a non-governmental entity, this Order Form shall be interpreted under Minnesota state law and any claim by one of us shall exclusively be brought in the state or federal courts in Minnesota. If you are a United States Federal Government subscriber, United States federal law will apply, and any claim may be brought in any federal court. Charges, Payments & Taxes. You agree to pay all charges in full within 30 days of the date of invoice. You are responsible for any applicable sales, use, value added tax (VAT), etc. unless you are tax exempt. If you are a non-government customer and fail to pay your invoiced charges, you are responsible for collection costs including attorneys' fees. Excluded Charges And Schedule A Rates. If you access products or services that are not included in your subscription you will be charged our then-current rate (“Excluded Charges”). Excluded Charges will be invoiced and due with your next payment. For your reference, the current Excluded Charges schedules are located in the below link. Excluded Charges may change from time-to-time upon 30 days written or online notice. We may, at our option, make certain products and services Excluded Charges if we are contractually bound or otherwise required to do so by a third party provider or if products or services are enhanced or if new products or services are released after the effective date of this ordering document. Modification of Excluded Charges or Schedule A rates is not a basis for termination under paragraph 9 the General Terms and Conditions. https://legal.thomsonreuters.com/content/dam/ewp-m/documents/legal/en/pdf/other/plan-2-pro-govt-agencies.pdf eBilling Contact. All invoices for this account will be emailed to your e-Billing Contact(s) unless you have notified us that you would like to be exempt from e-Billing. Credit Verification. If you are applying for credit as an individual, we may request a consumer credit report to determine your creditworthiness. If we obtain a consumer credit report, you may request the name, address and telephone number of the agency that supplied the credit report. If you are applying for credit on behalf of a business, we may request a current business financial statement from you to consider your request. Cancellation Notification Address. Send your notice of cancellation to Customer Service, 610 Opperman Drive, P.O. Box 64833, Eagan MN 55123-1803 Returns and Refunds. You may return a print product to us within 45 days of the original shipment date if you are not completely satisfied. Please see http://static.legalsolutions.thomsonreuters.com/static/returns-refunds.pdf or contact Customer Service at 1-800-328-4880 for additional details regarding our policies on returns and refunds. Document Intelligence Product Specific Terms: The following product specific terms shall apply to the Document Intelligence products on thi s order form, and are incorporated by reference: http://www.thomsonreuters.com/document-intelligence-PST. Product Specific Terms and Information Security Controls : The following product specific terms and information security controls shall apply to the HighQ products on this order form, and are incorporated by reference: HighQ Product Specific Terms http://tr.com/HighQ-PST HighQ Information Security Controls http://tr.com/HighQ-InfoSec Service Levels: Thomson Reuters shall provide service availability, maintenance and support for the term of the Agreement. Details are available at: http://tr.com/HighQ-SLA Product Specific Terms. The following products have specific terms which are incorporated by reference and made part of this Order Form if they apply to your order. They can be found at https://static.legalsolutions.thomsonreuters.com/static/ThomsonReuters-General-Terms-Conditions- PST.pdf. If the product is not part of your order, the product specific terms do not apply. If there is a conflict between product specific terms and the Order Form, the product specific terms control.  Campus Research  Contract Express  Hosted Practice Solutions  ProView eBooks  Time and Billing  West km Software  West LegalEdcenter  Westlaw  Westlaw Doc & Form Builder  Westlaw Paralegal  Westlaw Patron Access  Westlaw Public Records Amended Terms and Conditions . Government Non-Availability of Funds for Online, Practice Solutions or Software Products You may cancel a product or service with at least 30 days written notice if you do not receive sufficient appropriation of funds. Your notice must include an official document, (e.g., executive order, an officially printed budget or other official government communication) certifying the non- availability of funds. You will be invoiced for all charges incurred up to the effective date of the cancellation. Acknowledgement: Order ID: Q-07860624 \si1\ \ti1\ Signature of Authorized Representative for order Title See attached signature page DocuSign Envelope ID: B731A0F5-0154-4AE6-AE94-EDEF9AC19478     City Council 21 – 4 12/19/2023 Page 3 of 4 \na1\ \ds1\ Printed Name Date . This Order Form will expire and will not be accepted after 2/3/2024. DocuSign Envelope ID: B731A0F5-0154-4AE6-AE94-EDEF9AC19478     City Council 21 – 5 12/19/2023 Page 4 of 4 Attachment Order ID: Q-07860624 Contact your representative kristina.tierney@thomsonreuters.com with any questions. Thank you. Payment, Shipping, and Contact Information Payment Method: Payment Method: Bill to Account Account Number: 1000801462 This order is made pursuant to: Shipping Information: Shipping Method: Ground Shipping - U.S. Only Order Confirmation Contact (#28) Contact Name: QUINTANA, DAVID Email: dquintana@santa-ana.org eBilling Contact Contact Name DAVID QUINTANA Email dquintana@santa-ana.org ProFlex Multiple Location Details Account Number Account Name Account Address Action 1000801462 SANTA ANA CITY ATTORNEY 20 CIVIC CENTER PLZ M29 SANTA ANA CA 92701-4058 US New ProFlex Product Details Quantity Unit Service Material # Description 1 Each 40757482 West Proflex 10 Attorneys 42077755 Westlaw All Analytical, Enterprise access, Government 10 Attorneys 41933475 Westlaw Litigation Collection, Enterprise access, Government 10 Attorneys 41935298 Gvt PeopleMap Premier And Company Investigator For Government (Westlaw PRO™) 10 Attorneys 41933492 Practical Law Premier, Enterprise access, Government 10 Attorneys 43260272 Westlaw Precision National Primary Law, Enterprise access, Government Account Contacts Account Contact First Name Account Contact Last Name Account Contact Email Address Account Contact Customer Type Description DAVID QUINTANA dquintana@santa-ana.org EML PSWD CONTACT Lapsed Products Sub Material Active Subscription to be Lapsed 40757481 West Proflex 42077754 Westlaw All Analytical, Enterprise access, Government Charges During Minimum Term Material # Product Name Year 1 Charges per Billing Freq % incr Yr 1-2* Year 2 Charges per Billing Freq % incr Yr 2-3* Year 3 Charges per Billing Freq % incr Yr 3- 4* Year 4 Charges per Billing Freq % incr Yr 4- 5* Year 5 Charges per Billing Freq Billing Freq 40757482 West Proflex $2,774.00 3.00% $2857.22 3.00% $2942.94 N/A N/A N/A N/A Monthly Charges During Minimum Term Pricing is displayed only for the years included in the Minimum Term. Years without pricing in above grid are not included in the Minimum Term. Refer to your Order Form for the Post Minimum Term pricing. Refer to Order Form for Billing Frequency Type. DocuSign Envelope ID: B731A0F5-0154-4AE6-AE94-EDEF9AC19478     City Council 21 – 6 12/19/2023 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: _______________________ JENNIFER L. HALL City Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: _______________________ LAURA A. ROSSINI Chief Assistant City Attorney CITY OF SANTA ANA _______________________ THOMAS R. HATCH Interim City Manager DocuSign Envelope ID: B731A0F5-0154-4AE6-AE94-EDEF9AC19478 12/5/2023 SCM Consultant Charles Mikesell     City Council 21 – 7 12/19/2023 Community Development Agency www.santa-ana.org/community-development Item # 22 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 19, 2023 TOPIC: Agreement with ParkMobile, LLC for Parking Meter Mobile App Services AGENDA TITLE Approve the Agreement with ParkMobile, LLC to Provide a Mobile App Payment Option for Parking Meters in the Amount of $500,000 RECOMMENDED ACTION Authorize the City Manager to execute an agreement with ParkMobile, LLC for parking meter mobile app services for a three-year term beginning December 15, 2023 to December 14, 2026, with an option to extend for a two-year term, in an amount not to exceed $500,000, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION Parking meters were authorized by the City Council in the late 1980s with the objectives of improving traffic circulation and parking availability due to the increasing density of the area. In 2015, the City of Santa Ana entered into an agreement with ParkMobile, LLC for the parking meter mobile app service in order to provide customers the option to pay for meters via a mobile app (contactless payment option). Currently, all 1,200+ meters have the mobile app payment option provided by ParkMobile, LLC. Staff has received positive comments for the convenience of having a mobile app payment option for the meters and current data has shown a substantial increase in the use of the ParkMobile app. The number of ParkMobile transactions has increased substantially, particularly after the pandemic where contactless payments are more desirable. Customers that use the parking meters find that the ParkMobile app is convenient and user friendly. In an effort to stay current with the demand of visitors in the Civic Center and Downtown areas where meters are utilized, staff has prepared a new agreement to continue providing the mobile app payment as an option. The proposed agreement with ParkMobile, LLC is for an amount of up to $500,000 for a three-year term with an option to extend for two additional years.     City Council 22 – 1 12/19/2023 Agreement with ParkMobile, LLC for Parking Meter Mobile App Services December 19, 2023 Page 2 3 9 2 3 The proposed agreement will continue to provide mobile app payments for customers at all meters without interruption. The City will continue to collect the $2.00 per hour meter rate plus an additional $0.40 convenience fee when customers opt to pay with ParkMobile. Having the City collect the parking revenue and the convenience fee helps avoid delays in revenue collection. Thereafter, ParkMobile submits an invoice to the City requesting their convenience fees, which are paid by the customers. The City remits payment to ParkMobile for only their convenience fees (paid by the customers) within 45 days. ParkMobile, LLC does not charge the City any maintenance fees or charges for the mobile app service. ParkMobile provides the City with access to the online portal, customized decals for the meters, and signs to the City at no additional cost. The new proposed agreement is a cost neutral agreement as the City collects and keeps the meter-parking revenue and pays ParkMobile for only the convenience fee that was paid by the customer, which is an effective and efficient process for customers and staff. FISCAL IMPACT Funds are available in the Parking Meter account (02718131-62300) and will be appropriated in the fiscal year budgets as follows: Fiscal Year Accounting Unit- Account Fund Description Amount FY 2023-2024 02718131-62300 Contract Services Parking Meter $ 100,000 FY 2024-2025 02718131-62300 Contract Services Parking Meter $ 100,000 FY 2025-2026 02718131-62300 Contract Services Parking Meter $ 100,000 FY 2026-2027 02718131-62300 Contract Services Parking Meter $ 100,000 FY 2027-2028 02718131-62300 Contract Services Parking Meter $ 100,000 Total $ 500,000 EXHIBIT(S) 1. Agreement - ParkMobile, LLC Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Tom Hatch, Interim City Manager     City Council 22 – 2 12/19/2023 @ ParkMobile ParkMobile Service Agreement This ParkMobile Service Agreement ("Agreement") is made by and between Parkmobile, LLC, a Delaware limited liability company, with offices at 1100 Spring St. NW, Ste 200, Atlanta, GA 30309 ("ParkMobile") and City of Santa Ana, a California municipality, with offices at 20 Civic Center Plaza (M-25), P.O. Box 1988, Santa Ana, CA 92702-1988 ("Client"). This Agreement will become effective as of December 1, 2023 (the "Effective Date"). In consideration of the mutual covenants and agreements set forth in this Agreement, the parties agree as follows: PARTY CONTACTS Client ParkMobile Legal Name: City of Santa Ana Legal Name: Parkmobile, LLC Contact: Email: Phone: Address: City of Santa Ana Sales Rep: Email: Phone: Address: Krystela Gomez Krystela.Gomez@parkmobile.io 20 Civic Center Plaza (M-25) P.O. Box 1988 Parkmobile, LLC 1100 Spring St. NW Ste 200 Santa Ana, CA 92702-1988 Atlanta, GA 30309 ----- Services Initial Term Renewal Termination Merchant of Record PSA·LF rev. 09122 For legal notices: with a copy to ParkMobile's Legal Department at the above address and to l egal-notices@parkmobile.io. SERVICE TERMS ----- ParkMobile will provide Client with the Services related to the following types of parking transactions: On-Demand 5 years beginning on the Effective Date This Agreement will automatically renew for additional successive one (1) year terms unless earlier terminated pursuant to this Agreement's express provisions or either party provides written notice of non-renewal at least sixty (60) days before the end of the then-current term (each a "Renewal Term" and, collectively, together with the Initial Term, the "Term"). Either party may terminate this Agreement effective immediately on written notice to the other party, if the breaching party materially breaches this Agreement, and such breach: (i) is incapable of cure; or (ii) being capable of cure, remains uncured thirty (30) days after the non- breaching party provides the breaching party with written notice of such breach. The parties designate Client as the merchant of record. Client is responsible for the payment of payment processing and related fees. ParkMobile will pass real-time authorized debiUcredit card transactions to Client via a gateway solution. ParkMobile will issue invoices to Client on a monthly basis for all fees due to ParkMobile under this Agreement. Client shall pay each invoice within thirty (30) days of the invoice date. Client shall make all payments hereunder in US dollars to the address or account specified on the applicable invoice. Page 1 of 9 EXHIBIT 1     City Council 22 – 3 12/19/2023 @ ParkMobile ParkMobile Service Agreement Parking Locations The Services will be provided to Client in the following locations / geographical territory: All Client locations Signage Client will receive one free welcome kit that includes the aluminum signs and/or decal stickersnecessary to complete implementation (installation not included). All signage included in the welcome kit is designed using ParkMobile's standard signage templates. Custom signage maybe made available to Client for purchase at ParkMobile's current signage rates. Any requestedchanges to ParkMobile's standard signage templates will be treated as custom signage. Additional and/or replacement signage may be purchased by Client at ParkMobile's then-current signage rates. Installation and maintenance of all signage is Client's sole responsibility. Governing Law State of California Schedules This Agreement incorporates the following Schedules: Schedule 1: Client General Terms andConditions; Schedule 2: Services IM PLEMENTATION FEES --------------------- Description Implementation Fee Custom Development - Call Center & Customer Support Client Support & Maintenance Hosting Enforcement Portal Reporting Portal Marketing & Advertising Units Rate 0 $1,000.00 0 $165.00/hr Total Implementation Fees: ADDITIONAL FEES -- The parties have executed this Agreement as of the Effective Date. CITY OF SANT A ANA sy: ��-Q'----"-"'-l �._....�----al?f--=.a=->,�..,...._- Name: Title: Date: PSA-LF rev. 09/22 Page 2 of 9 :�KM {� Name: Tony Stewart Title: chief Legal officer Date: 12/1/2023 Price $0.00 $0.00 $0.00 I J WAIVED WAIVED WAIVED WAIVED WAIVED WAIVED EXHIBIT 1     City Council 22 – 4 12/19/2023 ® ParkMobile ParkMobile Service Agreement 1. 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 1.9 2. 2.1 2.2 PSA-LF rev. 09/22 SCHEDULE 1: CLIENT GENERAL TERMS & CONDITIONS SERVICES General. During the term, ParkMobile will provide the Services to Client in accordance with the terms and 2.3 conditions of this Agreement. Launch Date. The parties will mutually agree upon the launch date for the Services. ParkMobile Application. On and after the launch date, Client's Parking Locations, along with associated Parking Information, will be made available to the general public through the ParkMobile Application. Parking Management Services. Subject to the license granted in Section ·2, Client will be provided access to the Platform to manage Client's Parking Locations and associated Parking Information. Parking Locations. The parties agree that ParkMobile does not own, operate, manage, or maintain any Parking Location. Client agrees that ParkMobile is not responsible for the condition or operation of any Parking Location, including, but not limited to, the operation of third-party hardware and/or software-based solutions used by Client at the Parking Location or for the delivery and/or fulfillment of parking or other services at the Parking Location. Publicity of Services. Each party will use commercially reasonable efforts to market the Services throughout the Term. All brochures and promotional material to be distributed by Client will be in a form mutually agreed upon by the parties, which will not be unreasonably withheld or delayed. Exclusivity. Throughout the term, the parties agree that ParkMobile will be the exclusive provider of electronic payment parking services for Client. PCI DSS. ParkMobile has obtained, and will continue to maintain throughout the term, Payment Card Industry - Data Security Standard (PCI DSS) certification. Online Client General Terms & Conditions. The parties agree that this Agreement supersedes the Client General Terms and Conditions that is publicly available at 2.4 2.5 https://parkmobile .io/client-terms with respect to the 2.6 Services provided under this Agreement. ACCESS & USE OF PLATFORM Provision of Access. Subject to and conditioned on Client's and its Authorized Users' compliance with the terms and conditions of this Agreement, all applicable laws and regulations, and Client's payment of fees, ParkMobile grants Client a non-exclusive, non-transferable right to access and use the Platform during the Term. Such use is limited to Client's internal use. ParkMobile will provide Client the Access Credentials within a reasonable time following the Effective Date. Documentation License. ParkMobile hereby grants to Client a non-exclusive, non-sublicensable, non-transferable license to use the Documentation during the Term solely for Page 3 of 9 Client's internal business purposes in connection with its use of the Services. Use Restrictions. Client will not, directly or indirectly, and will not permit any third party to, access or use the Platform except as expressly permitted by this Agreement. For purposes of clarity and without limiting the generality of the foregoing, Client shall not, except as this Agreement expressly permits: (a) copy, modify, or create derivative works of the Platform or Documentation, in whole or in part; (b) rent, lease, copy, lend, sell, sublicense, assign, distribute, publish, transfer, or otherwise make available the Platform or Documentation to any person or entity; (c) reverse engineer, disassemble, decompile, decode, adapt, or otherwise attempt to derive or gain access to any software component of the Platform, in whole or in part; (d) bypass or breach any security device or protection used by the Platform or access or use the Platform other than by an Authorized User through the use of his or her own then valid Access Credentials; (e) remove any proprietary notices from the Platform or Documentation; (f) use the Platform or Documentation in any manner or for any purpose that infringes, misappropriates, or otherwise violates any IP Right or other right of any person, or that violates any applicable law; (g) upload invalid data, malware, or other software agents through the Platform; or (h) use the Platform for any purpose beyond the scope of the access granted in this Agreement. Reservation of Rights. Nothing in this Agreement grants any right, title, or interest in or to (including any license under) any IP Rights in or relating to, the Services, whether expressly, by implication, estoppel, or otherwise. All right, title, and interest in and to the Services are and will remain with ParkMobile. Changes. ParkMobile reserves the right, in its sole discretion, to make any changes to the Services that it deems necessary or useful to: (a) maintain or enhance: (i) the quality or delivery of ParkMobile's services to its customers; (ii) the competitive strength of or market for ParkMobile's services; or (iii) the Services' cost efficiency or performance; or (b) to comply with applicable law. Suspension or Termination of Services. Notwithstanding anything to the contrary in this Agreement, ParkMobile may suspend, terminate, or otherwise Client's, any Authorized User's, or any other person's access to or use of all or any part of the Services, without incurring any resulting obligation or liability, if: (a) ParkMobile receives a judicial or other governmental demand or order, subpoena, or law enforcement request that expressly or by reasonable implication requires ParkMobile to do so; or (b) ParkMobile believes, in its good faith and sole discretion, that (i) Client or any Authorized User has failed to comply with any material term of this Agreement, or accessed or used the Services beyond the scope of the rights granted or for a purpose not authorized under this Agreement; (ii) Client or any Authorized User is, has been, or is likely to be using the Services for fraudulent, misleading, or unlawful activities; EXHIBIT 1     City Council 22 – 5 12/19/2023 @ ParkMobile (iii)there is a threat or attack on any of the Services; (iv) Client's or any Authorized User's use of the Services disrupts or poses a security risk to ParkMobile or to any other client, end user, vendor or partner of ParkMobile; or (v)this Agreement expires or is terminated. This Section does not limit any of ParkMobile's other rights or remedies, whether at law, in equity, or under this Agreement. 3. CLIENT RESPONSIBILITIES 3.1 Use of Platform Account. Client is responsible and liable for all uses of the Platform resulting from access provided by Client, directly or indirectly, whether such access or use is permitted by or in violation of this Agreement. Client must notify ParkMobile immediately of any breach of security or unauthorized use of Client's account. 3.2 Parking Information. Client is responsible for setting all rates, zones, and other required information regarding its Parking Locations offered through the ParkMobile Application and for keeping such information up to date within the Platform. 3.3 Effect of Client Failure or Delay. ParkMobile is not responsible or liable for any delay or failure of performance caused in whole or in part by Client's delay in performing, or failure to perform, any of its obligations under this Agreement. 4. SERVICE AND SUPPORT 4.1 Scheduled Maintenance. ParkMobile will use commercially reasonable efforts to schedule downtime for routine maintenance of the Services between the hours of 12:00 a.m. and 4:00 a.m., Eastern Time; however, ParkMobile may modify this window from time-to-time by providing Client with advance notice. If ParkMobile anticipates that it will need to perform maintenance activities that are likely to be disruptive to the use of the Services outside of the scheduled maintenance window, ParkMobile will use commercially reasonable efforts to give Client at least 24 hours prior notice. Notwithstanding the foregoing, ParkMobile reserves the right to perform any required emergency maintenance work outside of the scheduled maintenance window. To the extent practicable, ParkMobile will use commercially reasonable efforts to notify Client before commencing any emergency maintenance outside of the scheduled maintenance window and will use commercially reasonable efforts to limit or avoid impact to use of the Services. 4.2 Client Support. ParkMobile will use commercially reasonable efforts to assist Client with any technical support that Client may reasonably require in using the Services. ParkMobile will provide technical support for rate and configuration changes to Client Monday -Friday (excluding holidays) between the hours of 8:00 a.m. and 6:00 p.m. (ET). For issues relating to On-Demand Parking Services, Client may submit a support request via email to support@parkmobile.io. For issues relating to Reservation Parking Services, Client may submit a support request via email to prs@parkmobile.io. ParkMobile will provide Client with emergency technical support 24 hours a day, seven days a week, 365 days a year. In the event of an emergency involving technical and/or system availability ParkMobile Service Agreement issues, Client may contact the on-call engineer via email to appli cationsupport@parkmobile.io . 4.3 End-User Support. ParkMobile will provide customer support for ParkMobile Users 24 hours a day, seven days a week, 365 days a year. There are multiple methods that ParkMobile Users can access customer support, such as: ParkMobile's online ticketing system, in-app chat feature, and toll-free phone number. 5.CONFIDENTIAL INFORMATION 5.1 General. Neither party will disclose the other party's Confidential Information except to its employees, affiliates, agents, or professional advisors ("Representatives") who need to know it and who have a legal obligation to keep it confidential. The receiving party will use the disclosing party's Confidential Information only to exercise rights and fulfill obligations under this Agreement. The receiving party will ensure that its Representatives are also subject to the same non-disclosure and use obligations. The receiving party may disclose the other party's Confidential Information when required by law after giving reasonable notice to the disclosing party, if permitted by law. 5.2 Personal Data. In the event a party discloses Personal Data to the other party, the receiving party will have the right to use the Personal Data only as required and necessary to perform its obligations under this Agreement. 6.INTELLECTUAL PROPERTY OWNERSHIP 6.1 Client Data. Client Data remains the sole and exclusive property of Client. Client grants ParkMobile a perpetual, irrevocable, royalty-free license to use Client Data in connection with the Services. 6.2 Client Brand Features. Client grants to ParkMobile a nonexclusive, nonsublicensable, nontransferable, royalty free license during the term to display Client's Brand Features in connection with providing and/or marketing the Services. ParkMobile will not make any use of Client's Brand Features in a manner that dilutes, tarnishes or blurs the value of such Brand Features. 6.3 ParkMobile IP. Client acknowledges that, as between Client and ParkMobile, ParkMobile owns all right, title, and interest, including all IP Rights, in and to the Services, including but not limited to the ParkMobile Application and the Platform. 6.4 ParkMobile Brand Features. ParkMobile grants to Client a nonexclusive, nonsublicensable, nontransferable, royalty free license during the term to display ParkMobile's Brand Features in . connection with the Services, subject to ParkMobile's Brand Guidelines available at https://parkmobile.i o/company/parkmobile-media ­ assets/logos/. Client will not make any use of ParkMobile's Brand Features in a manner that dilutes, tarnishes or blurs the value of such Brand Features. 6.5 ParkMobile User Data. ParkMobile User Data remains the sole and exclusive property of ParkMobile. ParkMobile may sublicense certain ParkMobile User Data to Client upon Client's execution of ParkMobile's Data Protection Agreement. Client will not, directly or indirectly: (i) sell or PSA-LF rev. 09/22 Page 4 of 9 EXHIBIT 1     City Council 22 – 6 12/19/2023 ® ParkMobile resell ParkMobile User Data in any capacity or form; (ii) create any derivative work using ParkMobile User Data; or (iii)use ParkMobile User Data for purposes other than those specifically allowed in this Agreement. Notwithstanding the foregoing, the parties acknowledge and agree that ParkMobile will not sublicense or provide any PCI Data to Client. 6.6 Resultant Data. Resultant Data remains the sole and exclusive property of ParkMobile. ParkMobile grants Client a revocable, royalty-free, non-exclusive, non-assignable, non-transferable license to applicable Resultant Data for the duration of the term only for Client's internal use in connection with the Services. 6.7 Reservation of Rights. ParkMobile reserves all rights not expressly granted to Client in this Agreement. Except for the limited rights and licenses expressly granted under this Agreement, nothing in this Agreement grants, by implication, waiver, estoppel, or otherwise, to Client or any third party any IP Rights or other right, title, or interest in or to the ParkMobile Application and/or the Platform. 7. FEES AND PAYMENT 7.1 Fees. Client shall pay ParkMobile the fees set forth in the Agreement that incorporates these Client General Terms & Conditions ("Fees") in accordance with this Section 7. 7.2 Payment Terms. The parties designate Client as the merchant of record. Client is responsible for the payment of payment processing and related fees. ParkMobile will pass real-time authorized debit/credit card transactions to Client via a gateway solution. ParkMobile will issue invoices to Client on a monthly basis for all fees due to ParkMobile under this Agreement. Client shall pay each invoice within thirty (30) days of the invoice date. Client shall make all payments hereunder in US dollars to the address or account specified on the applicable invoice. City and Consultant agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Consultant agrees to execute the City's standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Consultant's account(s) with financial institutions. 7.3 Taxes. All fees and other amounts payable by Client under this Agreement are exclusive of taxes and similar assessments. Without limiting the foregoing, Client is responsible for all sales, use, and excise taxes, and any other similar taxes, duties, and charges of any kind imposed by any federal, state, or local governmental or regulatory authority on any amounts payable by Client hereunder, other than any taxes imposed on ParkMobile's income. 7 .4 Reserved 7.5 No Deductions or Setoffs. All amounts payable to ParkMobile under this Agreement shall be paid by Client to ParkMobile in full without any setoff, recoupment, counterclaim, deduction, debit, or withholding for any reason (other than any deduction or withholding of tax as may be required by applicable law). ParkMobile Service Agreement 7.6 Fee Increases. Beginning on the first anniversary of the Effective Date and continuing annually thereafter on a compounding basis, fees shall increase by five percent (5%) or the percentage equal to the average increase in all items under the Consumer Price Index over the prior 12- month period, whichever is greater. Based on this criteria, fees shall then round up to the nearest two (2) decimal places. This change will take effect without prior notice to Client. 7.7 Reserved. 8.REPRESENTATIONS AND WARRANTIES 8.1 Mutual. Each party represents, warrants and covenants to the other party that: (a) it is duly organized, validly existing, and in good standing as a corporation or other legal entity under the laws of the jurisdiction of its incorporation or other organization; (b} it has the full right, power, and authority to enter into and perform its obligations and grant the rights, licenses, consents, and authorizations it grants or is required to grant under this Agreement; (c) the representative that is executing this Agreement has been duly authorized by all necessary corporate or organizational action of such party; and (d} when executed and delivered by both parties, this Agreement will constitute the legal, valid, and binding obligation of such party, enforceable against such party in accordance with its terms. 8.2 ParkMobile. ParkMobile represents, warrants, and covenants to Client that ParkMobile will perform the Services using personnel of required skill, experience, and qualifications and in a professional and workmanlike manner in accordance with generally recognized industry standards for similar services and will devote adequate resources to meet its obligations under this Agreement. 8.3 Disclaimers. EXCEPT FOR THE EXPRESS WARRANTIES SET FORTH IN SECTION 8.1 AND SECTION 8.2, ALL SERVICES ARE PROVIDED "AS IS." PARKMOBILE SPECIFICALLY DISCLAIMS ALL IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON­ INFRINGEMENT, AND ALL WARRANTIES ARISING FROM COURSE OF DEALING, USAGE, OR TRADE PRACTICE. WITHOUT LIMITING THE FOREGOING, PARKMOBILE DOES NOT WARRANT THAT THE SERVICES OR ANY PRODUCTS OR RESULTS OF THE USE THEREOF WILL BE UNINTERRUPTED OR ERROR­ FREE. PARKMOBILE SHALL NOT BE LIABLE FOR DELAYS, INTERRUPTIONS, SERVICE FAILURES, OR OTHER PROBLEMS INHERENT IN USE OF THE INTERNET AND ELECTRONIC COMMUNICATIONS. 9.INDEMNIFICATION 9.1 Mutual. Each party will indemnify, defend, and hold harmless the other party from and against any and all losses, damages, liabilities, costs (including reasonable attorneys' fees) ("Losses") incurred as a result from any third-party claim, suit, action, or proceeding ("Third-Party Claim") to the extent it arises from a breach of the indemnifying party's representations and warranties under this Agreement. PSA·LF rev. 09/22 Page 5 of 9 EXHIBIT 1     City Council 22 – 7 12/19/2023 @ ParkMobile 9.2 ParkMobile. ParkMobile will indemnify, defend, and hold harmless Client from and against any and all Losses incurred by Client resulting from any Third-Party Claim that the Platform or any use of the Platform in accordance with this Agreement, infringes or misappropriates such third party's IP Rights, provided that Client promptly notifies ParkMobile in writing of the claim, cooperates with ParkMobile, and allows ParkMobile sole authority to control the defense and settlement of such claim. 9.3 Client. Client will indemnify, defend, and hold harmless ParkMobile from and against any and all Losses incurred by ParkMobile resulting from any Third-Party Claim arising out of Client's willful disclosure or deliberate misuse of ParkMobile User Data in violation of this Agreement. 9.4 Mitigation. If any of the Services are claimed to, or in ParkMobile's opinion are likely to, infringe, misappropriate, or otherwise violate any third-party IP Rights, or if Client's use of the Services is enjoined or threatened to be enjoined, ParkMobile may, at its option and sole cost and expense: (a)obtain the right for Client to continue to use the Services as contemplated by this Agreement; (b) modify or replace the Services, in whole or in part, to seek to make the Services (as so modified or replaced) non-infringing, while providing equivalent features and functionality, in which case such modifications or replacements will constitute the Services, as applicable, under this Agreement; or (c) by written notice to Client, terminate this Agreement and require Client to immediately cease any use of the Services. 9.5 Sole Remedy. THIS SECTION 9 SETS FORTH CLIENT'S SOLE REMEDIES AND PARKMOBILE'S SOLE LIABILITY AND OBLIGATION FOR ANY ACTUAL, THREATENED, OR ALLEGED CLAIMS THAT THE SERVICES OR ANY SUBJECT MATTER OF THIS AGREEMENT INFRINGES, MISAPPROPRIATES, OR OTHERWISE VIOLATES ANY INTELLECTUAL PROPERTY RIGHTS OF ANY THIRD PARTY. 10.LIMITATION OF REMEDIES AND DAMAGES 10.1 Exclusion of Damages. EXCEPT AS OTHERWISE PROVIDED IN SECTION 10.3, IN NO EVENT WILL PARKMOBILE OR ANY OF ITS LICENSORS, SERVICE PROVIDERS, OR SUPPLIERS BE LIABLE UNDER OR IN CONNECTION WITH THIS AGREEMENT OR ITS SUBJECT MATTER UNDER ANY LEGAL OR EQUITABLE THEORY, INCLUDING BREACH OF CONTRACT, TORT {INCLUDING NEGLIGENCE), STRICT LIABILITY, AND OTHERWISE, FOR ANY: (A) LOSS OF PRODUCTION, USE, BUSINESS, REVENUE, OR PROFIT OR DIMINUTION IN VALUE; (8) IMPAIRMENT, INABILITY TO USE OR LOSS, INTERRUPTION, OR DELAY OF THE SERVICES; (C) LOSS, DAMAGE, CORRUPTION, OR RECOVERY OF DATA, OR BREACH OF DATA OR SYSTEM SECURITY; (D) COST OF REPLACEMENT GOODS OR SERVICES; (E) LOSS OF GOODWILL OR REPUTATION; OR (F) CONSEQUENTIAL, INCIDENTAL, INDIRECT, EXEMPLARY, SPECIAL, ENHANCED, OR PUNITIVE DAMAGES, REGARDLESS OF WHETHER SUCH PERSONS WERE ADVISED OF THE POSSIBILITY OF SUCH LOSSES OR DAMAGES OR SUCH LOSSES OR DAMAGES WERE OTHERWISE FORESEEABLE, AND NOTWITHSTANDING THE FAILURE OF ANY ParkMobile Service Agreement AGREED OR OTHER REMEDY OF ITS ESSENTIAL PURPOSE. 10.2 Cap on Monetary Liability. EXCEPT AS OTHERWISE PROVIDED IN SECTION 10.3, IN NO EVENT WILL THE COLLECTIVE AGGREGATE LIABILITY OF PARKMOBILE ARISING OUT OF OR RELATED TO THIS AGREEMENT, WHETHER ARISING UNDER OR RELATED TO BREACH OF CONTRACT, TORT {INCLUDING NEGLIGENCE), STRICT LIABILITY, OR ANY OTHER LEGAL OR EQUITABLE THEORY, EXCEED ONE TIMES THE TOTAL AMOUNTS PAID TO PARKMOBILE UNDER THIS AGREEMENT IN THE 12 MONTH PERIOD PRECEDING THE EVENT GIVING RISE TO THE CLAIM. THE FOREGOING LIMITATIONS APPLY EVEN IF ANY REMEDY FAILS OF ITS ESSENTIAL PURPOSE. 10.3 Exceptions. The exclusions and limitations in Section 10.1 and Section 10.2 do not apply to ParkMobile's obligations under Section 9 or liability for ParkMobile's gross negligence or willful misconduct. 11.RESERVED 12.GENERAL TERMS 12.1 Assignment. Client shall not assign or otherwise transfer any of its rights, or delegate or otherwise transfer any of its obligations or performance under this Agreement, in each case whether voluntary, involuntarily, by operation of law, or otherwise, without ParkMobile's prior written consent. No assignment, delegation, or transfer will relieve Client of any of its obligations or performance under this Agreement. Any purported assignment, delegation, or transfer in violation of this Section 12.1 is void. This Agreement is binding upon and inures to the benefit of the parties and their respective successors and permitted assigns. 12.2 Severability. If a court of competent jurisdiction holds any term or provision of this Agreement to be invalid, illegal or unenforceable, the rest of the Agreement will remain in effect. 12.3 Headings. The headings in this Agreement are for reference only and do not affect the interpretation of this Agreement. 12.4 Notices. Any notice or communication permitted or required under this Agreement must be in writing and will be deemed received by the addressee: (a) when received, if delivered by hand with signed confirmation of receipt; {b) when received, if sent by a nationally recognized overnight courier, signature required; (c) when sent, if by email (with confirmation of transmission), if sent during the addressee's normal business hours, and on the next business day, if sent after the addressee's normal business hours; and (d) on the third business day after the date mailed by certified or registered mail, return receipt requested, postage prepaid. Notices must be sent to the attention of the respective party's legal department at the address set forth at the beginning of this Agreement or such other address as either party may specific in writing. Any notice permitted or required under this Agreement that is sent to ParkMobile shall also be sent via email to legal-notices@parkmobile.io. 12.5 Governing Law. This Agreement and all related documents, and all matters arising out of or relating to this PSA-LF rev. 09/22 Page 6 of9 EXHIBIT 1     City Council 22 – 8 12/19/2023 @ ParkMobile Agreement, whether sounding in contract, tort, or statute are governed by, and construed in accordance with, the laws of the State of California, United States of America (including its statutes of limitations). 12.6 Amendment; Waivers. Any amendment must be in writing, signed by both parties, and expressly state that it is amending this Agreement. No waiver by any party will be effective unless explicitly set forth in writing and signed by the party so waiving. No terms or conditions stated in a Client purchase order, vendor onboarding process or web portal, or any other Client order documentation shall be incorporated into or form any part of this Agreement, and all such terms or conditions shall be null and void, notwithstanding any language to the contrary therein, whether signed before or after this Agreement. 12.7 Entire Agreement. This Agreement, together with any other documents . incorporated herein by reference, constitutes the sole and entire agreement of the parties with respect to the subject matter of this Agreement and supersedes all prior and contemporaneous understandings, agreements, representations, and warranties, both written and oral, with respect to such subject matter. 12.8 Third-Party Beneficiaries. There are no third-party beneficiaries under this Agreement. 12.9 Force Majeure. Neither party will be liable to the other for any delay or failure to perform any obligation under this Agreement (except for a failure to pay Fees) if the delay or failure results from any cause beyond such party's reasonable control, including acts of God, labor disputes or other industrial disturbances, systemic electrical, telecommunications, or other utility failures, earthquakes, storms or other elements of nature, pandemics, blockages, embargoes, riots, acts or orders of government, acts of terrorism, or war. 12.10 Independent Contractors. The parties to this Agreement are independent contractors. The parties do not intend, and nothing in this Agreement should be construed, to create or enter into any partnership, joint venture, employment, franchise, agency, or similar relationship. Neither party has the power to bind the other or incur obligations on the other party's behalf without the other party's prior written consent. 12.11 Export Control. Client will comply with all export and import laws and regulations of the United States and other applicable jurisdictions. Without limiting the foregoing, Client: (i) represents and warrants that it is not listed on any U.S. government list of prohibited or restricted parties or located (or a national of) a country that is subject to a U.S. government embargo or that has been designated by the U.S. government as a "terrorist supporting" country; (ii) will not (and will not permit any third parties to) access or use any Service in violation of any U.S. export embargo, prohibition or restriction, and (iii) will not submit to any Service any information that is controlled under the U.S. International Traffic in Arms Regulation. 12.12 Interpretation. This Agreement shall be construed without regard to any presumption or rule requiring construction or interpretation against the party drafting an instrument or causing any instrument to be drafted. The Schedules ParkMobile Service Agreement referred to herein shall be construed with, and as an integral part of, this Agreement to the same extent as if they were set forth verbatim herein. 12.13 Counterparts. The parties may execute this Agreement in counterparts, including PDF and other electronic copies, which taken together will constitute one instrument. 13.DEFINITIONS "Access Credentials" means any user name, identification number, password, license or security key, security token, PIN, or other security code, method, technology, or device, used alone or in combination, to verify an individual's identity and authorization to access and use the Platform. "Authorized User" means Client's employee, consultant, contractor, and agent who is authorized by Client to access and use the Platform under the rights granted to Client pursuant to this Agreement. "Brand Features" means a party's trade names, trademarks, service marks, logos, domain names, and other distinctive brand features. "Client Data" means any data specific to Client's operation that is provided by Client to ParkMobile to be used in the provision of Services that is not available to ParkMobile publicly or by other means. "Confidential Information" means information that one party (or an affiliate) discloses to the other party under this Agreement, and that is marked as confidential or would normally be considered confidential information under the circumstances. It does not include information that is independently developed by the recipient, is rightfully given to the recipient by a third party without confidentiality obligations or becomes public through no fault of the recipient. "Documentation" means any manuals, instructions, or other documents or materials that ParkMobile provides or makes available to Client in any form or medium and which describe the functionality, components, features, or requirements of the Services. "IP Rights" means any and all registered and unregistered rights granted, applied for, or otherwise now or hereafter in existence under or related to any patent, copyright, trademark, trade secret, database protection, or other intellectual property rights laws, and all similar or equivalent rights or forms of protection, in any part of the world. "Parking Information" means parking zones, parking rates, parking restrictions, selected payment methods, and other information necessary for the provision of the Services for a specific Parking Location. "Parking Location" means the location or locations of Client's on-street parking, off-street parking, reservation parking, parking lots, parking decks, permitted parking, and other facilities where ParkMobile Users may park. "ParkMobile Application" means any and all mobile and/or web applications, services, or interfaces developed, hosted, or managed by, on behalf of, or in partnership with ParkMobile and that are made available to the general PSA-LF Page 7 of 9 rw-1. 09/22 EXHIBIT 1     City Council 22 – 9 12/19/2023 ® ParkMobile PSA·LF rev. 09122 public and that facilities the payment of parking transactions. "ParkMobile User" means an end user that uses the ParkMobile Application. "ParkMobile User Data" means information, data, and other content, in any form or media, that is submitted, posted, or otherwise transmitted by or on behalf of a ParkMobile User, directly or indirectly, through the ParkMobile Application. "PCI Data" means, as applicable, payment card number, cardholder name, expiration date, card verification code or value, service code, and/or security-related information used to authenticate cardholders and/or authorize payment card transactions "Personal Data" means (i) any information about an identified or identifiable individual; or (ii) information that is not specifically about an identifiable individual but, when combined with other information, may identify an individual. Personal Data includes names, email addresses, postal addresses, telephone numbers, government identification numbers, financial account numbers, payment card information, license plate information, online identifiers (including IP addresses and cookie identifiers), network and hardware identifiers, geolocation information, and any information that constitutes "personal data" or "personal information" within the meaning of any relevant and applicable data privacy or protection laws. "Platform" means access-controlled mobile and/or web applications, services or interfaces developed, hosted, or managed by, on behalf of, or in partnership with ParkMobile that are made available to Client to administer, configure, manage and/or monitor parking sessions, parking rates, and/or parking restrictions associated with Client's Parking Locations. "Resultant Data" means data and information related to Client's, Authorized Users' and/or ParkMobile Users' use of the Services that is used by ParkMobile in an aggregate and anonymized manner, including to compile statistical and performance information related to the provision and operation of the Services. "Services" means the ParkMobile Application, the Platform, and all other services provided by ParkMobile under this Agreement. Page 8 of 9 ParkMobile Service Agreement EXHIBIT 1     City Council 22 – 10 12/19/2023 ® ParkMobile SCHEDULE 2: SERVICES ON-DEMAND PARKING SERVICES ParkMobile Service Agreement ParkMobile offers a service to ParkMobile Users that facilitates the activation of and payment for on-demand parking using the ParkMobile Application ("On-Demand Parking"). ParkMobile Users may begin and, if applicable, end a parking transaction in a variety of ways: (1) visiting https://app.parkmobile.io; (2) calling ParkMobile's IVR System, or (3) using the ParkMobile Application. In order to register with ParkMobile and begin a parking session, a consumer simply provide ParkMobile with the information required by ParkMobile to create an account, including payment method information and license plate number. Thereafter, subsequent parking sessions only require the ParkMobile User to enter or select the applicable parking duration available for the applicable location. The parking zone code of the Client parking areas are indicated on parking signs or on parking meters. Enforcers of the Client check the validity of parking status real time against the Platform via a web service offering, provided as part of the Services, to determine if a valid parking right exists. This information can be accessed by using a handheld terminal, mobile device or personal digital assistant (PDA). ParkMobile does not provide or pay for Client's use of handheld terminals, mobile devices or PDAs for enforcement or any data plans or other items needed for communication between such items and the Services. At their option, ParkMobile Users will receive parking alert services from ParkMobile via SMS, ParkMobile Appli cation push notification or email. The ParkMobile User may be notified, for example, when parked for an extended period of time or when the maximum parking time nears expiration. ParkMobile Users can use On-Demand Parking anywhere the Services are available. All parking charges are automatically charged to the ParkMobile User's payment method, and ParkMobile Users have real time access to an online account-based personal page accessible from htt ps://app.parkmobile.io to access and print parking history, receipts, and statements. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Jennifer Hall Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney �/ By:;:;;Z7 �athan Martinez ;?/' Assistant City Attorney PSA-LF rev. 09/22 RECOMMENDED FOR APPROVAL: Michael Garcia Executive Director CITY OF SANT A ANA Tom Hatch Interim City Manager CONTRACTOR: Counter-Signed Page 2 Contractor Page 9 of 9 EXHIBIT 1     City Council 22 – 11 12/19/2023 Police Department www.santa-ana.org/police Item # 23 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 19, 2023 TOPIC: Agreement with Forensic Nurse Specialists, Inc. AGENDA TITLE Approve an Agreement with Forensic Nurse Specialists, Inc. for Sexual Assault Victim Exams and Evidence Collection Services (General Fund) RECOMMENDED ACTION Authorize the City Manager to execute a five-year agreement with Forensic Nurse Specialists, Inc. for the period of December 19, 2023 through August 31, 2028, to provide sexual assault victim examinations and evidence collection services for the Santa Ana Police Department in an amount not to exceed $350,000, subject to non- substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The Santa Ana Police Department’s Special Crimes Section investigates sexual assaults against adult victims. A critical component of these investigations is the forensic examination a victim undergoes to gather evidence of the assault and provide the victim with healthcare services. The Santa Ana Police Department has contracted with Forensic Nurse Specialists, Inc. (FNS) since January 2000 for these services. FNS is the sole source provider for these services in Orange County, and no specific registries utilize forensic nurses solely for exams. FNS nurses have training and expertise in forensic examinations and are competent in the California State protocol established by Cal OES (California Office of Emergency Services). FNS provides their services 24 hours a day, seven days a week. FNS collects evidence during the examination and packages, labels, and seals it according to the state and local Orange County Crime Lab requirements. FNS nurses are expert witnesses and testify in court upon receipt of a subpoena by the District Attorney’s Office.     City Council 23 – 1 12/19/2023 Agreement with Forensic Nurse Specialists, Inc. December 19, 2023 Page 2 3 9 2 8 The costs for the services under this contract are $1,200 per sexual assault forensic exam, $1,400 for a mobile trauma exam, $300 for a dry run, $600 for a domestic violence strangulation exam, and $500 a day for court testimony. The prior agreement with FNS expired on August 31, 2023. This new agreement for the five-year term is for an amount not to exceed $350,000 and includes services provided since September 1, 2023 to be compensated under this agreement. FISCAL IMPACT Funding is available in the FY 2023-24 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration as follows: Fiscal Year Accounting Unit – Account No. Fund Description Accounting Unit – Account No. Description Amount FY 23-24 01114435-62300 General Fund Criminal Investigations, Contract Services- Professional $ 50,000 FY 24-25 01114435-62300 General Fund Criminal Investigations, Contract Services- Professional $ 70,000 FY 25-26 01114435-62300 General Fund Criminal Investigations, Contract Services- Professional $ 70,000 FY 26-27 01114435-62300 General Fund Criminal Investigations, Contract Services- Professional $ 70,000 FY 27-28 01114435-62300 General Fund Criminal Investigations, Contract Services- Professional $ 70,000 FY 28-29 01114435-62300 General Fund Criminal Investigations, Contract Services- Professional $ 20,000 Total $350,000 The amounts above are estimates and subject to change. EXHIBIT(S) 1. Agreement with Forensic Nurse Specialists, Inc. Submitted By: Robert Rodriguez, Acting Police Chief Approved By: Tom Hatch, Interim City Manager     City Council 23 – 2 12/19/2023 AGREEMENT BETWEEN FORENSIC NURSE SPECIALISTS, INC AND THE CITY OF SANTA ANA FOR FORENSIC EXAMINATION SERVICES This Agreement for Forensic Examination Services is made and entered into as of the 19th day of December 2023 (the "Effective Date"), by and between FORENSIC NURSE SPECIALISTS, INC ("FNS") a privately owned minority professional corporation, and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"), on behalf of the Santa Ana Police Department ("Department"), with respect to the following: WHEREAS, the Department requires the collection of forensic evidence with respect to victims of sexual assault and other forms of interpersonal violence; WHEREAS, this is a mandatory expense as failure to provide a victim of sexual assault with an examination by a qualified healthcare professional would be a violation of the California Penal Code; WHEREAS, the Department does not have the capability to collect the aforesaid forensic evidence internally; WHEREAS, FNS has specialized training and expertise in the forensic examination services and the Department desires to contract such services from FNS; WHEREAS, FNS is the sole source providing this service in Orange County and there are no specific registries that utilizes forensic nurses solely for the purpose of exams; NOW, THEREFORE, in consideration of the mutual promises, covenants and conditions contained herein, the parties hereto agree as follows: 1.Services FNS agrees to provide the following services ( "Services") to the Department: 1.1. Examination. FNS agrees to provide the Department approved forensic-medical exams 24/7 to sexual assault, strangulation, domestic violence, and other types of victims, consistent with the terms of this Agreement as identified by the Department, with a 1-hour response to a mutually agreed upon examination location. The examination will include digital imaging of injuries and physical findings. The examination will be conducted by forensic nurses who are trained and competent in the California State Protocol established by California Office of Emergency Services.("CALOES") 1.2 Evidence All evidence collected during the examination will be packaged, labeled and sealed according to the state and local crime lab requirements and submitted to the on­ site evidence storage refrigerator with appropriate chain of custody documentation. Evidence for mobile exams (off-site) or courtesy cases will be relinquished at the conclusion of that examination to the authorizing Department. Digital photographs will be available upon request by Department investigators. EXHIBIT 1     City Council 23 – 3 12/19/2023 1.3. Equipment and Supplies._FNS will provide all equipment and supplies to conduct all services listed in Exhibit A. 1.4 Testimony FNS agrees to provide competent court testimony as requested by the Department (upon receipt of a lawful or properly served summons or subpoena). 2.Compensation In exchange for the Services provided by FNS pursuant to Section 1 above, the Department shall compensate FNS according to Exhibit A, "FNS Fee Schedule" attached hereto and incorporated herein. Services can be added at any time per the Department's request and negotiated rates. The total amount of compensation to FNS shall not exceed $350,000. Any increase over this amount, for any services provided by this Agreement, shall be effectuated by written amendment between parties subject to approval by the Santa Ana City Council. 3. 2.1 Rate Adjustment Th e Department acknowledges and agrees that FNS is entitled to adjust the rates set forth in this Section 2, Exhibit A, from time to time and at any time. FNS shall use reasonable efforts to give Department at least sixty (60) days advance written notice of any increase or adjustment to rates, subject to the not-to-exceed compensation amount in Section 2, above. Payment 3.1 FNS shall invoice the Department monthly for all Services performed in each previous month. Department shall remit payment to FNS within thirty (30) days ofreceipt of an invoice. 3.2 City shall compensate FNS for any services provided since September 1, 2023 until the effective date of this Agreement, as defined in the effective date above 4. Term This Agreement shall be for a te1m of five (5) years commencing on December 19, 2023 and expiring on August 31, 2028. 4.1. Termination Either party may terminate this Agreement without cause at any time during the term of this Agreement by providing the other party at least thirty (30) days prior written notice of termination 5.Indemnification The parties each shall indemnify, defend, and hold the other party harmless from and against any and all liability, loss, damages, costs, and expenses (including reasonable attorneys' fees) caused by the negligence or wrongful acts or omissions of such indemnifying party or its employees, officers or agents. The provisions of this paragraph shall survive termination of this Agreement 6.Insurance FNS shall procure and maintain for the duration of the contract insurance against claimsfor injuries to persons or damages to property which may arise from or in connection with theperformance of the work hereunder and the results of that work by FNS , its agents, representatives, employees or subcontractors.     City Council 23 – 4 12/19/2023     City Council 23 – 5 12/19/2023     City Council 23 – 6 12/19/2023     City Council 23 – 7 12/19/2023     City Council 23 – 8 12/19/2023     City Council 23 – 9 12/19/2023     City Council 23 – 10 12/19/2023 Police Department www.santa-ana.org/police Item # 24 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 19, 2023 TOPIC: Enterprise Fleet Management Lease Agreements AGENDA TITLE Agreements with Enterprise Fleet Management for Leased Vehicles RECOMMENDED ACTION Authorize the City Manager to execute the following agreements with Enterprise FM Trust and Enterprise Fleet Management, Inc. for leased vehicles for the period of January 1, 2024 through April 18, 2026 for a total annual amount not to exceed $612,936, with a one-year extension option, subject to non-substantive changes approved by the City Manager and City Attorney: 1. Master Walkaway Lease Agreement (Agreement No. 2023-XXX) 2. Master Equity Lease Agreement (Agreement No. 2023-XXX) 3. Maintenance Management and Fleet Rental Agreement (Agreement No. 2023- XXX) 4. Supplemental Agreement between City and Enterprise (Agreement No. 2023- XXX) GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Santa Ana Police Department (SAPD) leases vehicles for various personnel based on need for field assignments. The Police Department currently leases vehicles for the Investigations Bureau, which includes the Vice, Narcotics, Career Criminal, and other specialized units and task forces that are involved in surveillance programs. Leasing a variety of vehicles allows them to be interchanged in order to maintain anonymity and safety of the undercover officers. Homicide and other criminal investigation detectives are provided with lease vehicles to conduct investigations. Additionally, vehicles are     City Council 24 – 1 12/19/2023 Enterprise Fleet Management Lease Agreements December 19, 2023 Page 2 3 9 2 2 leased and assigned to background investigators, police commanders, and various staff within the Training/Human Resources Division, Chief’s Office, and Field Operations. Procurement of City vehicles through the Fleet Division can take as long as twelve to twenty-four months. This is because in order to provide the best pricing, dealers often base their bids on future factory order vehicles with incentives and rebates; hence the long delay from the start of the procurement process, Council approval of the contract award, to delivery of the vehicles. Furthermore, current City policy requires departments to have funds available in the budget for the acquisition cost of a vehicle, as well as the prorated equipment replacement value of the vehicle. The Police Department’s budget is not allocated sufficient funds for the outright purchase of new vehicles so the open-ended lease structure from Enterprise allows the City to replace vehicles with less upfront capital. The Planning and Building Agency (PBA) leases eighteen vehicles to assist with Code Enforcement, Building Inspection, and Cannabis Enforcement activities. Ongoing delays in our procurement process to purchase vehicles makes it necessary for these continued lease agreements. The need of lease vehicles is necessary to maintain building inspection capacity for current and future large development projects, maintain adequate service levels, and to continue enforcement services for on-going proactive efforts within the community to protect public health, safety and welfare, enforcing city codes related to nuisance, and land use violations. Santa Ana Ordinance No. NS-3041 authorizes the City to purchase against contracts awarded by any public agency employing a competitive bid process. Sourcewell, a cooperative government purchasing agency, awarded a contract to Enterprise Fleet Management, Inc. (Contract No. 030122-EFM) for procurement of fleet management services, open-end leases, maintenance management programs, etc., as a result of open, competitive bidding on behalf of its members, which includes government agencies. Utilizing Sourcewell’s contract enables the City to enter into new agreements with Enterprise Fleet Management, Inc. (Enterprise) and obtain the best pricing and allows both SAPD and PBA to continue with the existing lease vehicles that are currently under contract. Staff recommends both the master walkaway and equity lease agreements, in order to have a variety of options available to meet the needs of the departments in terms of lease terms, monthly lease total, and available budgets. The maintenance management program agreement also provides options for SAPD to participate in this program for the monthly fee of $6 per vehicle, plus the cost of approved routine maintenance and repairs, in lieu of utilizing the City’s fleet services. The Sourcewell’s contract with Enterprise expires April 18, 2026 and may be extended for one additional year upon the request of Sourcewell and written agreement by Enterprise. If this agreement is extended, staff requests the City’s agreements with     City Council 24 – 2 12/19/2023 Enterprise Fleet Management Lease Agreements December 19, 2023 Page 3 3 9 2 2 Enterprise also be extended for the same one year period, upon written agreement by both parties. FISCAL IMPACT Funding is available in the FY 2023-24 budget in the following accounts for the January through June 2024 lease payments: Police Department Fiscal Year Accounting Unit – Account No. Fund Description Accounting Unit – Account No. Description Amount FY 23-24 (Jan.-June)01114XXX-62300 General Fund Police Department Various, Contract Services- Professional $230,268 FY 23-24 (Jan.-June)01214010-62300 Cannabis Fund Police Enforcement Services, Contract Services- Professional $ 30,000 Subtotal $260,268 Planning and Building Agency Fiscal Year Accounting Unit – Account No. Fund Description Accounting Unit – Account No. Description Amount FY 23-24 01116XXX-62300 General Fund Planning and Building Agency Various, Contract Services- Professional $ 28,800 FY 23-24 01216010-62300 Cannabis Fund Enforcement Services, Contract Services- Professional $ 17,400 Subtotal $ 46,200 FY 2023-24 Total $306,468 The amounts above are estimates and subject to change, pending registration renewals, routine maintenance and repairs, and other fees. Funding for subsequent fiscal years, as well as the extension option if exercised, will be included in the proposed budgets for City Council consideration.     City Council 24 – 3 12/19/2023 Enterprise Fleet Management Lease Agreements December 19, 2023 Page 4 3 9 2 2 EXHIBIT(S) 1. Master Walkaway Lease Agreement 2. Master Equity Lease Agreement 3. Maintenance Management and Fleet Rental Agreement 4. Supplemental Agreement Submitted By: Robert Rodriguez, Acting Police Chief Minh Thai, Executive Director of Planning and Building Agency Approved By: Tom Hatch, Interim City Manager     City Council 24 – 4 12/19/2023 19th December 23 EXHIBIT 1     City Council 24 – 5 12/19/2023     City Council 24 – 6 12/19/2023     City Council 24 – 7 12/19/2023     City Council 24 – 8 12/19/2023 Upon the occurrence of any Event of Default, Lessor, without notice to Lessee, will have the right to exercise concurrently or separately (and without any election of remedies being deemed made), the following remedies: (a) Lessor may demand and receive immediate possession of any or all of the Vehicles from Lessee, without releasing Lessee from its obligations under this Agreement; if Lessee fails to surrender possession of the Vehicles to Lessor on default (or termination or expiration of the Term), Lessor, Servicer, any other agent of Lessor and any of Lessor's independent contractors shall have the right to enter upon any premises where the Vehicles may be located and to remove and repossess the Vehicles; (b) Lessor may enforce performance by Lessee of its obligations under this Agreement; (c) Lessor may recover damages and expenses sustained by Lessor, Servicer, any other agent of Lessor or any of their respective successors or assigns by reason of Lessee's default including, to the extent permitted by applicable law, all costs and expenses, including court costs and reasonable attorneys' fees and expenses, incurred by Lessor, Servicer, any other agent of Lessor or any of their respective successors or assigns in attempting or effecting enforcement of Lessor's rights under this Agreement (whether or not litigation is commenced) and/or in connection with bankruptcy or insolvency proceedings; (d) upon written notice to Lessee, Lessor may terminate Lessee's rights under this Agreement; (e) with respect to each Vehicle, Lessor may recover from Lessee (i) either the Vehicle (in the condition required by Section 4) or the estimated undamaged wholesale value of the Vehicle (as determined by Lessor in good faith) plus (ii) all accrued and unpaid rent for such Vehicle for the period ending on, and all other amounts owed by Lessee with respect to such Vehicle as of, the date all of the amounts owed by Lessee to Lessor under this clause (e) (including the amounts owed under this subclause (i)) are paid in full (the "Payment Date") plus (iii) an amount equal to three (3) months rent plus (iv) Thirty Percent (30%) of the total future rent due under the applicable Schedule for the period commencing on the Payment Date and ending on the last day of the scheduled Te rm; and/or (f) Lessor may exercise any other right or remedy which may be available to Lessor under the Uniform Commercial Code, any other applicable law or in equity. A termination of this Agreement shall occur only upon written notice by Lessor to Lessee. Any termination shall not affect Lessee's obligation to pay all amounts due for periods prior to the effective date of such termination or Lessee's obligation to pay any indemnities under this Agreement. All remedies of Lessor under this Agreement or at law or in equity are cumulative. 15.ASSIGNMENTS: Lessor may from time to time assign, pledge or transfer this Agreement and/or any or all of its rights and obligations under this Agreement to any person or entity. Lessee agrees, upon notice of any such assignment, pledge or transfer of any amounts due or to become due to Lessor under this Agreement to pay all such amounts to such assignee, pledgee or transferee. Any such assignee, pledgee or transferee of any rights or obligations of Lessor under this Agreement will have all of the rights and obligations that have been assigned to it. Lessee's rights and interest in and to the Vehicles are and will continue at all times to be subject and subordinate in all respects to any assignment, pledge or transfer now or hereafter executed by Lessor with or in favor of any such assignee, pledgee or transferee, provided that Lessee shall have the right of quiet enjoyment of the Vehicles so long as no Event of Default under this Agreement has occurred and is continuing. Lessee acknowledges and agrees that the rights of any assignee, pledgee or transferee in and to any amounts payable by the Lessee under any provisions of this Agreement shall be absolute and unconditional and shall not be subject to any abatement whatsoever, or to any defense, setoff, counterclaim or recoupment whatsoever, whether by reason of any damage to or loss or destruction of any Vehicle or by reason of any defect in or failure of title of the Lessor or interruption from whatsoever cause in the use, operation or possession of any Vehicle, or by reason of any indebtedness or liability howsoever and whenever arising of the Lessor or any of its affiliates to the Lessee or to any other person or entity, or for any other reason. Without the prior written consent of Lessor, Lessee may not assign, sublease, transfer or pledge this Agreement, any Vehicle, or any interest in this Agreement or in and to any Vehicle, or permit its rights under this Agreement or any Vehicle to be subject to any lien, charge or encumbrance. Lessee's interest in this Agreement is not assignable and cannot be assigned or transferred by operation of law. Lessee will not transfer or relinquish possession of any Vehicle (except for the sole purpose of repair or service of such Vehicle) without the prior written consent of Lessor. 16.MISCELLANEOUS: This Agreement contains the entire understanding of the parties. This Agreement may only be amended or modified by an instrument in writing executed by both parties. Lessor shall not by any act, delay, omission or otherwise be deemed to have waived any of its rights or remedies under this Agreement and no waiver whatsoever shall be valid unless in writing and signed by Lessor and then only to the extent therein set forth. A waiver by Lessor of any right or remedy under this Agreement on any one occasion shall not be construed as a bar to any right or remedy, which Lessor would otherwise have on any future occasion. If any term or provision of this Agreement or any application of any such term or provision is invalid or unenforceable, the remainder of this Agreement and any other application of such term or provision will not be affected thereby. Without Lessor's prior written consent, Lessee shall not use or include Lessor's, Servicer's, any other agent of Lessor's names or trademarks orally or in writing in any media, customer lists or marketing materials. Giving of all notices under this Agreement will be sufficient if mailed by certified mail to a party at its address set forth below or at such other address as such party may provide in writing from time to time. Any such notice mailed to such address will be effective one (1) day after deposit in the United States mail, duly addressed, with certified mail, postage prepaid. Lessee will promptly notify Lessor of any change in Lessee's address. This Agreement may be executed in multiple counterparts (including facsimile and pdf counterparts), but the counterpart marked "ORIGINAL" by Lessor will be the original lease for purposes of applicable law. All of the representations, warranties, covenants, agreements and obligations of each Lessee under this Agreement (if more than one) are joint and several. 17.SUCCESSORS AND ASSIGNS; GOVERNING LAW: Subject to the provisions of Section 15, this Agreement will be binding upon Lessee and its heirs, executors, personal representatives, successors and assigns, and will inure to the benefit of Lessor, Servicer, any other agent of Lessor and their respective successors and assigns. This Agreement will be governed by and construed in accordance with the substantive laws of the State of California (determined without reference to conflict of law principles). 18.NON-PETITION: Each party hereto hereby covenants and agrees that, prior to the date which is one year and one day after payment in full of all indebtedness of Lessor, it shall not institute against, or join any other person in instituting against, Lessor any bankruptcy, reorganization, arrangement, insolvency or liquidation proceedings or other similar proceeding under the laws of the United States or any state of the United States. The provisions of this Section 18 shall survive termination of this Master Walkaway Lease Agreement. Initials: EFM ____ Customer ___ _     City Council 24 – 9 12/19/2023 19.NON-APPROPRIATION: Lessee's funding of this Agreement shall be on a Fiscal Year basis and is subject to annual appropriations. Lessor acknowledges that Lessee is a municipal corporation, is precluded by the County or State Constitution and other laws from entering into obligations that financially bind future governing bodies, and that, therefore, nothing in this Agreement shall constitute an obligation of future legislative bodies of the County or State to appropriate funds for purposes of this Agreement. Accordingly, the parties agree that the lease terms within this Agreement or any Schedules relating hereto are contingent upon appropriation of funds. The parties further agree that should the County or State fail to appropriate such funds, the Lessor shall be paid all rentals due and owing hereunder up until the actual day of termination. In addition, Lessor reserves the right to be paid for any reasonable damages. These reasonable damages will be limited to the losses incurred by the Lessor for having to sell the vehicles on the open used car market prior to the end of the scheduled term (as determined in Section 3 and Section 14 of this Agreement). IN WITNESS WHEREOF, Lessor and Lessee have duly executed this Master Walkaway Lease Agreement as of the day and year first above written. LESSOR: Enterprise FM Trust LESSEE: ____________________ _ By: Enterprise Fleet Management, Inc. its attorney in fact Signature: ________________________ _ Signature: By: By: Title: Title: Address: Address: Date Signed: _______________________ _ Date Signed: Initials: EFM ____ Customer ___ _ © 2023 Enterprise Fleet Management, Inc 23_ENT_EFM_l01464_Gov Walkaway Form_Updated See Attached Signature Page     City Council 24 – 10 12/19/2023 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. CITY OF SANTA ANA _______________________ THOMAS R. HATCH Interim City Manager RECOMMENDED FOR APPROVAL: ________________________ ROBERT RODRIGUEZ Acting Chief of Police ATTEST: _______________________ JENNIFER L. HALL City Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: _______________________ TAMARA BOGOSIAN Senior Assistant City Attorney RECOMMENDED FOR APPROVAL: ________________________ MINH THAI Executive Director Planning and Building     City Council 24 – 11 12/19/2023 19th December 23 EXHIBIT 2     City Council 24 – 12 12/19/2023     City Council 24 – 13 12/19/2023     City Council 24 – 14 12/19/2023     City Council 24 – 15 12/19/2023 if the validity or enforceability of any such guaranty shall be contested or denied by any guarantor, or if any guarantor shall deny that it, he or she has any further liability or obligation under any such guaranty or if any guarantor shall fail to comply with or observe any of the terms, provisions or conditions contained in any such guaranty; (f) the occurrence of a material adverse change in the financial condition, a going concern audit comment of Lessee or any guarantor, or if Lessee admits that it cannot pay its debts as they become due, makes an assignment for the benefit of creditors, is the subject of a voluntary or involuntary petition for bankruptcy, is adjudged insolvent or bankrupt, or a receiver or trustee is appointed for any portion of Lessee's assets or property; (g) if more than one (1) payment by Lessee to Lessor is returned by Lessee's bank for any reason within a twelve (12) month period; or (h) if Lessee or any guarantor is in default under or fails to comply with any other present or future agreement with or in favor of Lessor, Servicer of Lessor, or any direct or indirect subsidiary of Servicer of Lessor, Enterprise Holdings, Inc. or a subsidiary or affiliate of Enterprise Holdings, Inc .. For purposes of this Section 14, the term "guarantor" shall mean any present or future guarantor of all or any portion of the obligations of Lessee under this Agreement. Upon the occurrence of any Event of Default, Lessor, without notice to Lessee, will have the right to exercise concurrently or separately (and without any election of remedies being deemed made), the following remedies: (a) Lessor may demand and receive immediate possession of any or all of the Vehicles from Lessee, without releasing Lessee from its obligations under this Agreement; if Lessee fails to surrender possession of the Vehicles to Lessor on default (or termination or expiration of the Term), Lessor, Servicer, any other agent of Lessor and any of Lessor's independent contractors shall have the right to enter upon any premises where the Vehicles may be located and to remove and repossess the Vehicles; (b) Lessor may enforce performance by Lessee of its obligations under this Agreement; (c) Lessor may recover damages and expenses sustained by Lessor, Servicer, any other agent of Lessor or any of their respective successors or assigns by reason of Lessee's default including, to the extent permitted by applicable law, all costs and expenses, including court costs and reasonable attorneys' fees and expenses, incurred by Lessor, Servicer, any other agent of Lessor or any of their respective successors or assigns in attempting or effecting enforcement of Lessor's rights under this Agreement (whether or not litigation is commenced) and/or in connection with bankruptcy or insolvency proceedings; (d) upon written notice to Lessee, Lessor may terminate Lessee's rights under this Agreement; (e) with respect to each Vehicle, Lessor may recover from Lessee all amounts owed by Lessee under Sections 3(b) and 3(c) of this Agreement (and, if Lessor does not recover possession of a Vehicle, (i) the estimated wholesale value of such Vehicle for purposes of Section 3(c) shall be deemed to be $0.00 and (ii) the calculations described in the first two sentences of Section 3(c) shall be made without giving effect to clause (ii) in each such sentence); and/or (f) Lessor may exercise any other right or remedy which may be available to Lessor under the Uniform Commercial Code, any other applicable law or in equity. A termination of this Agreement shall occur only upon written notice by Lessor to Lessee. Any termination shall not affect Lessee's obligation to pay all amounts due for periods prior to the effective date of such termination or Lessee's obligation to pay any indemnities under this Agreement. All remedies of Lessor under this Agreement or at law or in equity are cumulative. 15.ASSIGNMENTS: Lessor may from time to time assign, pledge or transfer this Agreement and/or any or all of its rights and obligations under this Agreement to any person or entity. Lessee agrees, upon notice of any such assignment, pledge or transfer of any amounts due or to become due to Lessor under this Agreement to pay all such amounts to such assignee, pledgee or transferee. Any such assignee, pledgee or transferee of any rights or obligations of Lessor under this Agreement will have all of the rights and obligations that have been assigned to it. Lessee's rights and interest in and to the Vehicles are and will continue at all times to be subject and subordinate in all respects to any assignment, pledge or transfer now or hereafter executed by Lessor with or in favor of any such assignee, pledgee or transferee, provided that Lessee shall have the right of quiet enjoyment of the Vehicles so long as no Event of Default under this Agreement has occurred and is continuing. Lessee acknowledges and agrees that the rights of any assignee, pledgee or transferee in and to any amounts payable by the Lessee under any provisions of this Agreement shall be absolute and unconditional and shall not be subject to any abatement whatsoever, or to any defense, setoff, counterclaim or recoupment whatsoever, whether by reason of any damage to or loss or destruction of any Vehicle or by reason of any defect in or failure of title of the Lessor or interruption from whatsoever cause in the use, operation or possession of any Vehicle, or by reason of any indebtedness or liability howsoever and whenever arising of the Lessor or any of its affiliates to the Lessee or to any other person or entity, or for any other reason. Without the prior written consent of Lessor, Lessee may not assign, sublease, transfer or pledge this Agreement, any Vehicle, or any interest in this Agreement or in and to any Vehicle, or permit its rights under this Agreement or any Vehicle to be subject to any lien, charge or encumbrance. Lessee's interest in this Agreement is not assignable and cannot be assigned or transferred by operation of law. Lessee will not transfer or relinquish possession of any Vehicle (except for the sole purpose of repair or service of such Vehicle) without the prior written consent of Lessor. 16.MISCELLANEOUS: This Agreement contains the entire understanding of the parties. This Agreement may only be amended or modified by an instrument in writing executed by both parties. Lessor shall not by any act, delay, omission or otherwise be deemed to have waived any of its rights or remedies under this Agreement and no waiver whatsoever shall be valid unless in writing and signed by Lessor and then only to the extent therein set forth. A waiver by Lessor of any right or remedy under this Agreement on any one occasion shall not be construed as a bar to any right or remedy, which Lessor would otherwise have on any future occasion. If any term or provision of this Agreement or any application of any such term or provision is invalid or unenforceable, the remainder of this Agreement and any other application of such term or provision will not be affected thereby. Without Lessor's prior written consent, Lessee shall not use or include Lessor's, Servicer's, any other agent of Lessor's names or trademarks orally or in writing in any media, customer lists or marketing materials. Giving of all notices under this Agreement will be sufficient if mailed by certified mail to a party at its address set forth below or at such other address as such party may provide in writing from time to time. Any such notice mailed to such address will be effective one (1) day after deposit in the United States mail, duly addressed, with certified mail, postage prepaid. Lessee will promptly notify Lessor of any change in Lessee's address. This Agreement may be executed in multiple counterparts (including facsimile and pdf counterparts), but the counterpart marked "ORIGINAL.:' by Lessor will be the original lease for purposes of applicable law. All of the representations, warranties, covenants, agreements and obligations of each Lessee under this Agreement (if more than one) are joint and several. 17.SUCCESSORS AND ASSIGNS; GOVERNING LAW: Subject to the provisions of Section 15, this Agreement will be binding upon Lessee and its heirs, executors, personal representatives, successors and assigns, and will inure to the benefit of Lessor, Servicer, any other agent of Lessor and their respective successors and assigns. This Agreement will be governed by and construed in accordance with the substantive laws of the State of California (determined without reference to conflict of law principles). 18.NON-PETITION: Each party hereto hereby covenants and agrees that, prior to the date which is one year and one day after payment in full of all indebtedness Initials: EFM. ____ Customer ___ _     City Council 24 – 16 12/19/2023 City of Santa Ana See Attached Signature Page     City Council 24 – 17 12/19/2023 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: _______________________ JENNIFER L. HALL City Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: _______________________ TAMARA BOGOSIAN Senior Assistant City Attorney CITY OF SANTA ANA _______________________ THOMAS R. HATCH Interim City Manager RECOMMENDED FOR APPROVAL: ________________________ ROBERT RODRIGUEZ Acting Chief of Police RECOMMENDED FOR APPROVAL: ________________________ MINH THAI Executive Director Planning and Building     City Council 24 – 18 12/19/2023                  3WXl~UhII`Ian~Yl~IanIhIH~Xanb~Dl~bL~oWI~nW~~HDy~bL~IGI`FIh ~~ ~Fy~DaH~FInwIIa~ aoIhfhXlI~!^IIn~+DaDUI`Ian ~'aG ~D~+XllbthX~GbhfbhDnXba ~HbXaU~ FtlXaIll~Dl~ anIhfhYlI~FlIIn~+DaDUI`Iao~ !+ ~DaH~ nWI~b`fDay ~     !+~wX__~fkbvXHI~nWI~b`fDay~wXnW~Da~ !+~DhH~Lbh~IDGW~vIWXG_I ~wWXGW~ !+~DhH~Xl~Da~I_IGnkbaXG~GDhH~DaH~Xl~_bGDnIH~ca~nWI~ L^IInl `bFX^I~Dff~DaH~nWI~IL^IInlGb`~G_XIan~wIFmXnI~Obh~tlI~Xa~DtnWbhX}XaU~nWI~fDy`Ian~bL~GWDiUIm~ZaGthhIH~Xa~GcaaIGnZba~wXnW~nWI~vIWZG_I~`DXanIaDaGI~fhbUhD` nWI~.hbUhD` ~Lbh~D~vIWXG^I~ 3WI~b`fDay~DUhIIl~nb~FI~DaH~lWD^^~FI~^XDF^I~nb~ !+~Lbh~D_^~GWDhVIl~`DHI~Fy~bh~Lbh~nWI~DGGbtan~bL~nWI~b`fDay~wXoW~oWI~ !+ DhH~bnWIh~oWDa~Day~GWDhUIl~wWXGW~DhI~nWI~hIlfbalXFX^Xoy~bL~ 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(!'(-,2 ~-. 05(-, ~-,(3(-, ~28'3'*'3= ~. 0!-0+, /8*(3<~-0~!(3, 22~!-0~82 ~ ay~HILIGn~Xa~nWI~fIhLbh`DaGI~bL~Day~fhbHtGn ~hIfDXh~bh~lIhvXGI~wX^^~abn~hI^XIvI~oWI~b`fDay~Lhb`~Xnl~bF^XUDnXbal~taHIh~nWXl UhII`Ian ~ XaG^tHXaU~wXnWbtn~^X`XnDoXba~nWI~fDy`Ian~nb~ !+~bL~`banW^y~XavbXGIl     XnWIh~fDhny~`Dy~GDaGI^~Day~DhH~taHIh~nWXl~UhII`Ian~bh~nWXl~UhII`Ian~Xa~Xnl~IanXhIny~Dn~Day~nY`I~Fy~UXvXaU~nWXhny~ ~HDyl~whXnnIa~abnXGI nb~nWI~bnWIh~fDiny~ 3WI~GDaGI^^DoXba~bL~Day~DiH~bi~nIh`XaDnXba~bL~nWXl~UiII`Ian~wX^^~abn~DMNIGn~Day~hXUWnl~bj~bF^XUDnXbal~taHIj~nWXl~UiII`Ian ~wWXGW~lWD^^~WDvI fiIvXbtl^y~DGGitIH~bh~lWD_^~oWIiIDSIi~DiXlI~wXnW~hIlfIGn~nb~Day~bGGtiiKaGI~fiXbi~nb~ltGW~GDaGI_^DnXba~bh~nIh`XaDoXba~ 8fba~ltGW~GDaGI^^DoXba~bj~oIi`XaDnXba ~ oWI b`fDay~lWD^^~X``IHXDnI^y~GIDlI~tlXaU~bh~DGGIllYaU~nWI~ !+~DiH~,bnXGI~nb~ !+~jIUDiHXaU~oWI~GDaGI^^DnXba~bL~Day~DiH~lWD^_~lfIGXMz~nWI~DiH~at`FIi~DaH XHIanXT~nWI~b`fDayl~hIfhIlIanDnXvI~ !+~wZ__~IxIhGXlI~HtI~GDhI~nb~fhIvIan~DHHXnXcaD_~GWDhUIl~Mhb`~FIXaU~XaGthhIH~caGI~nWI~b`fDay~WDl~abnXMXIH~ "+~bL~Xnl HIlXhI~nb~GDaGI^~Day~btolnDaHXaU~DiH~taHIj~nWXl~UhII`Ian 'aXnXD_l~ !+~AAB~ b`fDa|~AA~C~ EXHIBIT 3     City Council 24 – 19 12/19/2023 $JUZPG4BOUB"OB 4FF"UUBDIFE4JHOBUVSF1BHF     City Council 24 – 20 12/19/2023 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. CITY OF SANTA ANA _______________________ THOMAS R. HATCH Interim City Manager RECOMMENDED FOR APPROVAL: ________________________ ROBERT RODRIGUEZ Acting Chief of Police ATTEST: _______________________ JENNIFER L. HALL City Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: _______________________ TAMARA BOGOSIAN Senior Assistant City Attorney RECOMMENDED FOR APPROVAL: ________________________ MINH THAI Executive Director Planning and Building     City Council 24 – 21 12/19/2023 SUPPLEMENTAL AGREEMENT BETWEEN ENTERPRISE FM TRUST AND CITY OF SANTA ANA FOR VEHICLE LEASE AND MAINTENANCE THIS SUPPLEMENTAL AGREEMENT is made and entered into on this 19th day of December, 2023 by and between Enterprise FM Trust, a Delaware statutory trust, also known as “Lessor” and Enterprise Fleet Management, Inc., a Missouri corporation also known as “Servicer” in the Master Equity Lease Agreement (collectively, “Enterprise”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). Enterprise and the City are referred to collectively as “The Parties.” RECITALS A. The City of Santa Ana leases vehicles for personnel assigned to the Investigations Bureau at the Santa Ana Police Department (“SAPD”), and for personnel assigned to the Planning and Building Agency (“PBA”), to assist with code enforcement, building inspection and cannabis enforcement activities to protect public health, safety and welfare, enforcing city codes related to nuisance and land use violations. B. The City wishes to contract with Enterprise to facilitate the leasing of vehicles and with Fleet Management, Inc. for maintenance of the leased vehicles. The Santa Ana Police Department is the only department who will utilize the maintenance program. C. Santa Ana Ordinance No. NS-3041 authorizes the City to purchase against contracts awarded by any public agency employing a competitive bid process. Sourcewell, a cooperative government purchasing agency, awarded a contract to Enterprise Fleet Management, Inc. (Contract No. 030122-EFM) for procurement of fleet management services, open-end leases, maintenance management programs, etc., as a result of open, competitive bidding on behalf of its members, which includes government agencies. D. Utilizing Sourcewell’s contract enables the City to enter into these agreements with Enterprise and obtain the best pricing and allows SAPD and PBA to continue with the existing lease vehicles currently under contract. E. This pricing and services under this Agreement is in accordance with the contract between Enterprise Fleet Management and Sourcewell for Fleet Management Services Request for Proposal #030122-EFM effective until April 18, 2026. F. Enterprise has several Agreements it requires the City to execute for the lease and maintenance of vehicles. This Supplemental Agreement supplements the following Enterprise Agreements: Master Walkaway Lease Agreement; Master Equity Lease Agreement and Maintenance Management and Fleet Rental Agreement (collectively “Enterprise Agreements”). NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: EXHIBIT 4     City Council 24 – 22 12/19/2023 1. COMPENSATION a. The total amount to be expended for the lease and maintenance of vehicles from Enterprise for the Santa Ana Police Department and the Planning and Building Agency shall not exceed $612,936, annually. b. All rent and other charges incurred in connection with the leased vehicles shall be consistent with paragraphs 3, 5 and 6 of the Master Equity Lease Agreement and Master Walkaway Lease Agreement entered into between the parties. . c. All vehicle repair and service fees, billing and payments in connection with the leased vehicles shall be consistent with paragraphs 2 and 3 of the Maintenance Management Agreement and Fleet Rental Agreement entered into between the parties. 2. TERM The Enterprise Master Equity Lease Agreement, Section 2 will govern the Term, however, the parties acknowledge, understand and agree, due to the not to exceed amount listed in paragraph 1(a), the City is not obligated by this Supplemental Agreement or any of the Enterprise Agreements to extend the term of the lease or maintenance of any leased vehicles past April 18, 2026. Further, the City retains the option to grant up to one (1)-year renewal of such authority, exercisable by a writing by the City Manager and the City Attorney. 3. INSURANCE The City’s insurance requirements for the leased vehicles shall be consistent with paragraph 11 in the Master Equity Lease Agreement and Master Walkaway Lease Agreement. 4. EXECUTION OF AGREEMENTS WITH ENTERPRISE With approval from the City Council, the City Manager shall execute the following four (4) Agreements between Enterprise and the City: • Mater Walkaway Lease Agreement • Master Equity Lease Agreement • Maintenance Management and Fleet Rental Agreement • Supplemental Agreement The parties shall comply with the terms and conditions set forth in all four Agreements listed herein.     City Council 24 – 23 12/19/2023 5. PREVIOUS LEASE AGREEMENTS The parties agree the Enterprise Agreements referred to herein do not alter, change, modify, amend, revise, supplement or change the terms and conditions for any prior pending and/or existing agreements for vehicles leased by the City from Enterprise prior to the effective date of these Agreements, or December 19, 2023. The City is not obligated by any of the other Enterprise Agreements to extend the term of the lease or maintenance of any vehicles past April 18, 2026. 6. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Thomas R. Hatch City Clerk Interim City Manager APPROVED AS TO FORM: SONIA R. CARVALHO ENTERPRISE FM TRUST: City Attorney By: Tamara Bogosian By: Senior Assistant City Attorney RECOMMENDED FOR APPROVAL: Robert Rodriguez Minh Thai Acting Chief of Police Executive Director Planning and Building     City Council 24 – 24 12/19/2023 Public Works Agency www.santa-ana.org/public-works Item # 25 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 19, 2023 TOPIC: Water Well 32 Project AGENDA TITLE Adopt a Reimbursement Resolution Approving an Updated Construction Installment Sale Agreement with the California State Water Resources Control Board for Financing of the Well 32 Nitrate Treatment Project (Non-General Fund) RECOMMENDED ACTION Adopt a Reimbursement Resolution with the California State Water Resources Control Board for financing of the Well 32 Nitrate Treatment Project, in an amount up to $13,761,712. RESOLUTION NO. 2023-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE REIMBURSEMENT OF FUNDING FOR THE WELL 32 NITRATE TREATMENT AND REHABILITATION PROJECT FROM THE STATE WATER RESOURCES CONTROL BOARD GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Public Works Agency’s Water Resources Division (Water Resources Division) oversees and maintains the daily operations of the City’s water and sanitary sewer systems. In an effort to find cost-effective solutions to maintain and improve the City’s water system infrastructure, the Water Resources Division has sought out funding mechanisms such as the California State Water Resources Control Board’s (SWRCB) Drinking Water State Revolving Fund (SRF). The SRF assists public water systems in financing the cost of drinking water infrastructure projects needed to achieve or maintain compliance with Safe Drinking Water Act (SDWA) requirements. The City was originally awarded a SRF loan in the amount of $5,290,000 to complete the Well 32 Nitrate Treatment Project (Project). The Well 32 Nitrate Treatment Project will rehabilitate Well 32, located in Morrison Park, which has been inactive for over 15 years due to low operating efficiencies and nitrate levels above the state threshold. The Project will construct approximately 3,600 feet of new pipeline to convey the well’s flow to the Garthe Reservoir where the water will be blended with other water sources to reduce the nitrate levels to well below the state     City Council 25 – 1 12/19/2023 Water Well 32 Project December 19, 2023 Page 2 3 9 1 3 threshold for drinking water. It is estimated that the project will provide the City with an additional 4,000 acre feet (1,303,600,000 gallons) of water per year. Placing Well 32 back in the City’s water system will improve system efficiency and reduce the burden on other water-producing facilities. After the conclusion of a competitive bidding process, the City Council awarded a construction contract to Pacific Hydrotech Corp. in the amount of $12,795,865 and a total estimated project delivery cost $16,634,625 to complete the Project. Due to the low-interest nature of the SRF loan, Staff has requested an increased loan amount of $13,761,712, from the previously-approved $5,290,000, to help fund the project. Approval of the Reimbursement Resolution (Exhibit 1) will allow Staff to satisfy SWRCB requirements for consideration of the requested loan increase. Staff will return to Council for approval of any amendment to the funding agreement, should the request be approved by SWRCB. FISCAL IMPACT Funds are available in the current fiscal year, FY 2023-24, to pay estimated administrative and grant fund fees in Water Debt Service, Contract Services- Professional expenditure account (No. 06017020-62300). Principal and interest payments are due annually beginning one year after construction completion date of June 30, 2025. Funds for debt servicing will be budgeted in Water Debt Service, Principal-Debt Services expenditure account (No. 06017020-67100) and Interest-Debt Services expenditure account (No. 06017020-67110) for FY 2025-26 through FY 2054- 55. Loan reimbursement disbursements will be recorded in Water Fund, Notes/Loan Payable account (No. 06001001-27000). The project costs are estimated at $16,634,625 and Staff continues to seek funding to fully fund the delivery of this project. EXHIBIT(S) 1. Reimbursement Resolution Submitted By: Nabil Saba, Executive Director Public Works Approved By: Tom Hatch, Interim City Manager     City Council 25 – 2 12/19/2023 Resolution No. 2023-XXX Page 1 of 3 RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE REIMBURSEMENT OF FUNDING FOR THE WELL 32 NITRATE TREATMENT AND REHABILITATION PROJECT FROM THE STATE WATER RESOURCES CONTROL BOARD WHEREAS, the City of Santa Ana (“City”) desires to finance the costs of constructing and/or reconstructing certain public facilities and improvements relating to its water and wastewater system, specifically the Well 32 Nitrate Treatment and Rehabilitation Project (“Project”); and WHEREAS, the City intends to finance the construction and/or reconstruction of the Project or portions of the Project with moneys (“Project Funds”) provided by the State of California, acting by and through the State Water Resources Control Board (“State Water Board”); and WHEREAS, the State Water Board may fund the Project Funds with proceeds from the sale of obligations the interest upon which is excluded from gross income for federal income tax purposes (the “Obligations”); and WHEREAS, prior to the issuance of the Obligations or the approval by the State Water Board of the Project Funds, the City desires to incur certain capital expenditures (the “Expenditures”) with respect to the Project from available moneys of the City; and WHEREAS, the City has determined that those moneys to be advanced on and after the date hereof to pay the Expenditures are available only for a temporary period, and it is necessary to reimburse the City for the Expenditures from the proceeds of the Obligations. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Ana as follows: Section 1. The City hereby states its intention and reasonably expects to reimburse Expenditures paid prior to the issuance of the Obligations or the approval by the State Water Board of the Project Funds. Section 2. The reasonably expected maximum principal amount of the Project Funds is $13,761,712. Section 3. This Resolution is being adopted no later than 60 days after the date on which the City will expend moneys for the construction portion of the Project costs to be reimbursed with Project Funds.     City Council 25 – 3 12/19/2023 Resolution No. 2023-XXX Page 2 of 3 Section 4. Each City expenditure will be of a type properly chargeable to a capital account under general federal income tax principles. Section 5. To the best of its knowledge, the City is not aware of the previous adoption of official intents by the City that have been made as a matter of course for the purpose of reimbursing expenditures and for which tax-exempt obligations have not been issued. Section 6. This Resolution is adopted as official intent of the City in order to comply with Treasury Regulation Section 1.150-2 and any other regulations of the Internal Revenue Service relating to the qualification for reimbursement of Project costs. Section 7. All the recitals in this Resolution are true and correct, and the City so finds, determines, and represents. Section 8. This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall attest to and certify the vote adopting this Resolution. ADOPTED this _____ day of ____________, 2023. ________________________________ Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: Brandon Salvatierra Deputy City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers _     City Council 25 – 4 12/19/2023 Resolution No. 2023-XXX Page 3 of 3 CERTIFICATION OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2023-XXX to be the original resolution adopted by the C ity Council of the City of Santa Ana on _______________. Date: ______________________ ________________________________ City Clerk City of Santa Ana     City Council 25 – 5 12/19/2023 Public Works Agency www.santa-ana.org/public-works Item # 26 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 19, 2023 TOPIC: Adopt OCTA Funding Program Eligibility Requirements AGENDA TITLE Resolution to Adopt and Approve for Submission of the Fiscal Year 2022-23 Measure M2 Year-End Expenditure Report RECOMMENDED ACTION Adopt a resolution approving the Measure M2 Annual Expenditure Report for Fiscal Year 2022-23, and authorize submission of the report to the Orange County Transportation Authority, as required by Measure M2 Funding Eligibility Guidelines. RESOLUTION NO. 2023-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE MEASURE M2 EXPENDITURE REPORT FOR THE CITY OF SANTA ANA GOVERNMENT CODE §84308 APPLIES: No DISCUSSION In November 1990, Orange County voters approved Measure M, a 20-year one-half- cent sales tax to fund transportation projects in Orange County. Sixteen years later, in November 2006, the voters again approved the Renewal of Measure M, referred to as M2, for an additional thirty years. M2 became effective in April 2011, and the net revenues generated by M2 contribute to two types of grant funding: Local Fair Share (LFS) and Competitive. All Orange County cities are eligible for LFS funding, which is distributed based on population, number of existing Master Plan of Arterial Highways centerline miles, and taxable sales. Under the competitive component of M2 funding, cities must compete and demonstrate support of regional transportation to successfully qualify for grant monies. Fulfilling M2 eligibility requirements also allows the City to qualify for other regional competitive OC Go M2 grant funding opportunities. Each year local agencies are required to submit documentation to the Orange County Transportation Authority (OCTA) that includes the End of Year Expenditure Report adopted via Resolution. The Expenditure Report (Exhibit 1) is a detailed financial document submitted by each jurisdiction which is used to track and validate financial activity related to the Renewed Measure M2 and other improvement funds. The report accounts for receipt, interest earned, and use of Measure M2 and other funds while     City Council 26 – 1 12/19/2023 Adopt OCTA Funding Program Eligibility Requirements December 19, 2023 Page 2 3 9 1 8 delineating the distribution of actual revenue and expenditures consistent with Maintenance of Effort requirements. Adoption of the Measure M2 Annual Expenditure Report by Resolution (Exhibit 2) is a required reporting element that must be submitted within six months of the jurisdiction’s fiscal year end. Staff recommends that the City Council approve both Recommended Actions to continue with the flow of M2 project funding, while maximizing grant compliance under the grant eligibility requirements presented. FISCAL IMPACT Approval of the Recommended Action will maintain the City’s eligibility to receive Measure M2 funds annually. Upon renewal of Measure M2 eligibility, the City of Santa Ana is anticipated to receive an estimated $6.7 million in LFS funds and potentially over $30 million in M2 competitive grant funds for Fiscal Year 2023-24. In the past, the City has received an average of $20 million dollars in combined annual revenue from M2 LFS and competitive fund program allocations. If the Recommended Actions are not approved, the City will lose Measure M2 LFS revenue, along with the ability to apply for and receive future OCTA Comprehensive Transportation Funding Program competitive grant funds. EXHIBIT(S) 1. Measure M2 Year-End Expenditure Report 2. Resolution – M2 Year-End Expenditure Report Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Tom Hatch, Interim City Manager     City Council 26 – 2 12/19/2023 EXHIBIT 1     City Council 26 – 3 12/19/2023     City Council 26 – 4 12/19/2023     City Council 26 – 5 12/19/2023     City Council 26 – 6 12/19/2023     City Council 26 – 7 12/19/2023     City Council 26 – 8 12/19/2023 Resolution No. 2023-XXX Page 1 of 2 RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE MEASURE M2 EXPENDITURE REPORT FOR THE CITY OF SANTA ANA BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A.Local jurisdictions are required to meet eligibility requirements and submit eligibility verification packages to the Orange County Transportation Authority (OCTA) in order to remain eligible to receive M2 funds. B.Local jurisdictions are required to adopt an annual M2 Expenditure Report as part of one of the eligibility requirements. C.Local jurisdictions are required to account for Net Revenues, developer/traffic impact fees, and funds expended by local jurisdiction in the M2 Expenditure Report that satisfy the Maintenance of Effort requirements. D.The M2 Expenditure Report shall include all Net Revenue fund balances, interest earned and expenditures identified by type and program or project. E.The M2 Expenditure Report must be adopted and submitted to the OCTA each year within six months of the end of the local jurisdiction’s fiscal year to be eligible to receive Net Revenues as part of M2. Section 2. The City Council of the City of Santa Ana hereby finds that the FY 2022/23 Measure M2 Expenditure Report is in conformance with the template provided in the Measure M2 Eligibility Guidelines and accounts for Net Revenues including interest earned, expenditures during the fiscal year, and balances at the end of fiscal year. Section 3. The M2 Expenditure Report is hereby adopted by the City of Santa Ana. Section 4. The City of Santa Ana Finance Director is hereby authorized to sign and submit the M2 Expenditure Report to OCTA for the fiscal year 2022/23. EXHIBIT 2     City Council 26 – 9 12/19/2023 Resolution No. 2023-XXX Page 2 of 2 Section 5. This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall attest to and certify the vote adopting this Resolution. ADOPTED this ____ day of _______________, 2023. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: Jonathan T. Martinez Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers _ CERTIFICATE OF ATTESTATION AND ORIGINALITY I, ___________, City Clerk, do hereby attest to and certify the attached Resolution No. 2023-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on _______________. Date: City Clerk City of Santa Ana     City Council 26 – 10 12/19/2023 Public Works Agency www.santa-ana.org/public-works Item # 27 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 19, 2023 TOPIC: Walnut Street Urban Greening Project AGENDA TITLE Adopt Resolution Authorizing the Executive Director of Public Works Agency to Execute Grant Agreement with the California Department of Transportation for the Walnut Street Urban Greening Project RECOMMENDED ACTION Adopt a resolution authorizing the Executive Director of Public Works Agency to execute a grant agreement with the California Department of Transportation for the Walnut Street Urban Greening Project. RESOLUTION NO. 2023-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE WALNUT STREET URBAN GREENING PROJECT GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Walnut Street Urban Greening Project – Phase I is located in central Santa Ana, adjacent to the Pacific Park Neighborhood and South Main Business District. It is within the North Focus Area as identified in the South Main Street Vision Plan (SMVP) and involves converting the street Right-of-Way (ROW) along a section of Walnut Street, from Main Street to the Court Avenue alley, to greenway and public open space. The SMVP, covering a two-mile length of Main Street and periphery areas, was adopted by City Council in 2016 following an extensive community outreach process with a purpose to revitalize the area to enhance the residential and business communities along the Main Street Corridor. The Walnut Street project was identified in the SMVP in response to a community call for open space which does not currently exist in the area. Improvements identified in the SMVP directly on Main Street were implemented in 2022-2023 as part of a complete street improvement project. However, the Open Space and Arts components were not included at that time due to budget limitations.     City Council 27 – 1 12/19/2023 Walnut Street Urban Greening Project December 19, 2023 Page 2 3 9 2 0 On April 1, 2023, the City of Santa Ana Public Works Agency Parks, Fleet, and Facilities Services Division submitted a grant application to the Clean California Local Grant Program. The latest initiative provides funding to cities and local agencies to clean and revitalize public places, enhance public health, cultural connection, and community placemaking by improving public spaces for walking and recreation. On November 15, 2023, the State of California announced that grant application for the Walnut Street Urban Greening project was awarded funding in the amount of $398,000, with no City match requirement. As a component of the grant award process, resolutions authorizing the Executive Director of Public Works Agency to execute Restricted Grant Agreements (Exhibit 1) for the project is required. FISCAL IMPACT There is no fiscal impact associated with this action. Staff will return to Council with a request for approval of further actions and will indicate the fiscal impact of any such awards and associated expenditures at that time. EXHIBIT(S) 1. Resolution – Walnut Street Urban Greening Project Submitted By: Nabil Saba, Executive Director, Public Works Agency Approved By: Tom Hatch, Interim City Manager     City Council 27 – 2 12/19/2023 Resolution No. 2023-XXX Page 1 of 3 RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE WALNUT STREET URBAN GREENING PROJECT WHEREAS, the City of Santa Ana is eligible to receive Federal and/or State funding for certain transportation planning related plans, through the California Department of Transportation; WHEREAS, the City of Santa Ana Public Works Agency submitted a successful application for funding from the Clean California Local Grant Program for the Walnut Street Urban Greening Project; WHEREAS, a Restricted Grant Agreement is needed to be executed with the California Department of Transportation before such funds can be claimed through the Clean California Local Grant Program; and WHEREAS, the City Council wishes to delegate authorization to execute these agreements and amendments thereto. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Ana as follows: Section 1. The Executive Director of the Public Works Agency, or designee, is authorized to execute all Grant Agreements and any amendments thereto with the California Department of Transportation for the Walnut Street Urban Greening Project. Section 2. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this ____ day of December, 2023. Valerie Amezcua Mayor EXHIBIT 1     City Council 27 – 3 12/19/2023 Resolution No. 2023-XXX Page 2 of 3 APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: Brandon Salvatierra Deputy City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers _     City Council 27 – 4 12/19/2023 Resolution No. 2023-XXX Page 3 of 3 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby certify the attached Resolution No. 2023- ____ to be the original resolution adopted by the City Council of the City of Santa Ana on _____________________, 2023. Date: Jennifer L. Hall City Clerk     City Council 27 – 5 12/19/2023 Public Works Agency www.santa-ana.org/public-works Item # 28 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 19, 2023 TOPIC: Resolution for Caltrans Clean California Local Grant Program AGENDA TITLE Adopt a Resolution Authorizing the Executive Director of the Public Works Agency to Execute Grant Agreements with the California Department of Transportation for the Santa Ana Bus Stop Facility Improvements Project RECOMMENDED ACTION Adopt a Resolution Authorizing the Executive Director of the Public Works Agency to Execute Grant Agreements with the California Department of Transportation for the Santa Ana Bus Stop Facility Improvements Project RESOLUTION NO. 2023-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE SANTA ANA BUS STOP FACILITY IMPROVEMENTS PROJECT GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Clean California Local Grant Program (CCLGP) is a competitive statewide program created to beautify and clean up local streets and roads, tribal lands, parks, pathways, transit centers, and other public spaces. A total amount of $114.5 million was made available statewide for projects that reduced waste and debris, installed measures to beautify and improve public spaces and mitigate the urban heat island effect, improved public spaces for walking and recreation, and advanced equity for underserved communities. The Public Works Agency submitted a successful application for $398,000 of funding for Orange County Transportation Authority (OCTA) bus stop facility improvements throughout the City of Santa Ana. This project will provide one new bus shelter, 34 benches, 28 trash bins, two trees, and up to five selected sidewalk repairs. These improvements foster the District Transit Partnership primary objective of enhancing the cleanliness and attractiveness of bus stops within the City of Santa Ana. The shelter and benches will afford transit users the ability to comfortably sit while waiting for bus     City Council 28 – 1 12/19/2023 Resolution for Caltrans Clean California Local Grant Program December 19, 2023 Page 2 3 9 0 9 arrivals and the new trash bins will decrease the amount of litter and debris at the bus shelters. A resolution authorizing the Executive Director of the Public Works Agency to enter into the Restricted Grant Agreement (RGA) with Caltrans (Exhibits 1 and 2) is required for the project. FISCAL IMPACT There is no fiscal impact associated with this action. Staff will return to the City Council with a request for approval of further actions and will indicate the fiscal impact and associated expenditures at that time. EXHIBIT(S) 1. Resolution 2. Restricted Grant Agreement Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Tom Hatch, Interim City Manager     City Council 28 – 2 12/19/2023 Resolution No. 2023-XXX Page 1 of 2 RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE SANTA ANA BUS STOP FACILITY IMPROVEMENTS PROJECT WHEREAS, the City of Santa Ana is eligible to receive State funding for certain transportation-related work through the California Department of Transportation; WHEREAS, the City of Santa Ana Public Works Agency submitted a successful application for funding from the Clean California Local Grant Program for the Santa Ana Bus Stop Facility Improvements Project; WHEREAS, a Restricted Grant Agreement is needed to be executed with the California Department of Transportation before such funds can be claimed through the Clean California Local Grant Program; and WHEREAS, the City Council wishes to delegate authorization to execute these Agreements and amendments thereto. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Ana as follows: Section 1. The Executive Director of the Public Works Agency, or designee, is authorized to execute all Grant Agreements and any amendments thereto with the California Department of Transportation for the Santa Ana Bus Stop Facility Improvements Project. Section 2. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this ____ day of December, 2023. Valerie Amezcua Mayor EXHIBIT 1     City Council 28 – 3 12/19/2023 Resolution No. 2023-XXX Page 2 of 2 APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: Brandon Salvatierra Deputy City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers _ CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby certify the attached Resolution No. 2023- ____ to be the original resolution adopted by the City Council of the City of Santa Ana on _____________________, 2023. Date: Jennifer L. Hall City Clerk     City Council 28 – 4 12/19/2023 City of Santa Ana Agreement Number 12-TRANSIT-06 AMS ADV ID: 1224000031 Page 1 of 19 Clean California Local Grant Program (State) Restricted Grant Agreement This Restricted Grant Agreement (RGA), between the State of California acting by and through its Department of Transportation, referred to herein as CALTRANS, and the CITY OF SANTA ANA, hereinafter referred to as AGENCY, will commence on September 1, 2023, or upon approval by CALTRANS, whichever occurs later. This RGA is of no effect unless approved by CALTRANS. AGENCY shall not receive payment for work performed prior to approval of this RGA and before receipt of Notice to Proceed from CALTRANS. This RGA shall expire on June 30, 2025. Recitals 1.Under this RGA, CALTRANS intends to convey State restricted grant funds to AGENCY, pursuant to Budget Act Line Item 2660-130-0001, who will implement the project pursuant to the attached Approved Grant Application and Amendment(s) to Grant Application, Attachment III under the terms, covenants, and conditions of this RGA. 2.CALTRANS and AGENCY intend that only funds that are authorized as restricted grants will be subject to this RGA, and that no funds that should be the subject of a Joint Powers Agreement, Interagency Agreement, or other non-grant agreement shall be subject to this RGA. 3.WHEREAS, the Clean CA Program, through its Clean CA Local Grants Program, is authorized under California Streets and Highways Code Section 91.41 to provide funding and resources to support local projects that advance the program's goals and objectives; 4.WHEREAS, California Streets and Highways Code Section 91.41 provides the legislative authority for the Clean CA Program to advance the following intent and objectives: a.Reduce Waste and Beautify Public Spaces: The primary goal of the program is to allocate grants to local and regional public agencies, transit agencies, and tribal governments to reduce waste and debris within public rights-of-way, tribal lands, parks, pathways, transit centers, and other public spaces. The program aims to enhance, rehabilitate, restore, or install measures to beautify and improve these public spaces. b.Improve Public Health and Community Placemaking: The program seeks to enhance public health, cultural connection, and community placemaking by improving public spaces for walking and recreation. By investing in the improvement of these spaces, it aims to create a positive and welcoming environment for the community. c.Promote Equity for Underserved Communities: The program places a strong emphasis on advancing equity for underserved communities. d.Support Sustainable Practices: The program encourages the implementation of sustainable practices in the beautification and enhancement of public spaces. This includes greening efforts, such as providing shade and reducing the urban heat island effect, as well as using native, low-water plants. e.Engage Local Communities: The program promotes community engagement by requiring project proposals to reflect community priorities. It encourages the involvement of local communities in the development and selection of projects to ensure they meet the needs and preferences of the affected population. f.Prohibit Displacement of Persons Experiencing Homelessness: The program prohibits grants from funding projects that displace persons experiencing homelessness. This EXHIBIT 2     City Council 28 – 5 12/19/2023 City of Santa Ana Agreement Number 12-TRANSIT-06 AMS ADV ID: 1224000031 Page 2 of 19 reflects the intention to address public space improvements without negatively impacting vulnerable populations. g. Transparent and Efficient Grant Allocation: The program requires the program to issue a call for projects and announce grant awards. The guidelines for allocating grants must include project selection criteria and program evaluation metrics. 5. WHEREAS, the purpose of this RGA is to authorize Caltrans districts to enter into agreements with local agencies to support the development, implementation, and funding of transit partnership projects that align with the goals and priorities of the Clean CA Program and comply with California Streets and Highways Code Section 91.41; 6. WHEREAS, this RGA establishes a framework for Caltrans districts to provide financial contributions and other assistance to local agencies, fostering effective collaboration and coordination to deliver successful transit partnership projects; 7. WHEREAS, this RGA emphasizes transparency, objective evaluation, and fair allocation of resources, ensuring that projects scoring higher based on established criteria receive prioritization for funding and implementation; 8. WHEREAS, the Clean CA Program facilitates collaboration between Caltrans districts and local agencies to develop and implement transit partnership projects on local right-of-way to address transit demand, usage, and ridership in a strategic and impactful manner that align with the goals and priorities of the Clean CA Program and comply with California Streets and Highways Code Section 91.41; 9. WHEREAS, the Clean CA Program, in partnership with Caltrans districts, seeks to enhance local right-of-way areas to address transit needs, waste management challenges, graffiti mitigation, and aesthetic enhancement, thereby contributing to a positive and enjoyable transit experience for the community 10. WHEREAS, the Clean CA Program, established by the State of California, is a transformative initiative which promotes sustainable transportation alternatives, reducing greenhouse gas emissions, and combatting climate change to improve the overall quality of life for residents and visitors of California; 11. WHEREAS, the Clean CA Program envisions a comprehensive approach to address transportation challenges, enhance transit infrastructure, and support local agencies in their efforts to create efficient, safe, and environmentally friendly transit options; 12. NOW, THEREFORE, in consideration of the premises and mutual covenants herein contained, the Parties enter into this Contribution Agreement to advance the purpose and intent of the Clean CA transit initiative, harnessing the legislative authority provided under California Streets and Highways Code Section 91.41, and collaborating on transit partnership projects that contribute to a sustainable, innovative, and well-connected transportation network throughout the State of California. Now, Therefore, based upon the terms, covenants, and conditions of this RGA, the parties agree as follows: Section I AGENCY Agrees: To timely and satisfactorily complete all Project work described in Attachment III (“Project Work”) within the project budget and in accordance with the items of this RGA.     City Council 28 – 6 12/19/2023 City of Santa Ana Agreement Number 12-TRANSIT-06 AMS ADV ID: 1224000031 Page 3 of 19 Section ll CALTRANS Agrees: That when conducting an audit of the costs claimed by AGENCY under the provisions of this RGA, to conduct the audit in accordance with applicable laws and regulations. Section lII It Is Mutually Agreed: 1. Under this RGA, CALTRANS will convey State grant restricted funds to AGENCY, pursuant to Budget Act Line Item 2660-130-0001, and AGENCY will use the funds to only conduct the scope of work identified in this agreement and authorized by Streets and Highway Code section 91.41 The funds subject to this RGA must be identified as available to a public entity that is responsible for implementing the scope of work authorized under the Clean California Program in CALTRANS’ budget, and AGENCY represents and warrants that it is a public entity that is responsible for implementing the scope of work authorized under the Clean California Program. 2. Under this restricted grant, funds may be only used for the purposes set forth in this RGA, AGENCY Resolution (Attachment IV), Approved Grant Application and Amendment(s) to Grant Application (Attachment III), and the Grant Program Guidelines (Attachment I), and the funds may only be used for costs and expenses that are directly related to such purpose. 3. AGENCY shall perform all the duties and obligations described in Santa Ana Bus Stop Improvements, hereinafter “Project”, subject to the terms and conditions of this RGA and Approved Grant Application and Amendment(s) to Grant Application (Attachment III), which are attached hereto as Attachment III. 4. The resolution authorizing AGENCY to execute this RGA pertaining to the above-described Project is attached hereto as Attachment IV. 5. All services performed by AGENCY pursuant to this RGA shall be subject to and performed in accordance with California Streets and Highways Code §91.41 including, but not limited to, Government Code Section 14460(a)(1), as well as all applicable Federal, State, and Local laws, regulations, and ordinances, all applicable CALTRANS policies and procedures, and all applicable CALTRANS published manuals, including, but not limited to, the Grant Program Guidelines (Attachment I). California Government Code Section 14460(a)(1) provides: “The department [CALTRANS], and external entities that receive state and federal transportation funds from the department, are spending those funds efficiently, effectively, economically, and in compliance with applicable state and Federal requirements. Those external entities include, but are not limited to, private for profit and nonprofit organizations, local transportation agencies, and other local agencies that receive transportation funds either through a contract with the department or through an agreement or grant administered by the department.”     City Council 28 – 7 12/19/2023 City of Santa Ana Agreement Number 12-TRANSIT-06 AMS ADV ID: 1224000031 Page 4 of 19 6.Project funding is as follows: Fund Title Fund Source Dollar Amount Clean California Funds State General Fund (0001) Budget Item 2660-130-001 State Program Code 20.30.010.900 FY 2022/23 $398,000.00 Total Project Costs $398,000.00 For Caltrans Use Only I hereby Certify upon my own personal knowledge that budgeted funds are available for encumbrance. Accounting Officer Printed Name Accounting Officer Signature Date Amount Certified 7.This RGA is exempt from the legal review and approval by the Department of General Services, pursuant to Legal Opinions of the Attorney General: 58 Ops. Cal. Atty. Gen. 586 (1975), 63 Ops. Cal. Atty. Gen. 290 (1980), 74 Ops. Cal. Atty. Gen. 10 (1991), and 88 Ops. Cal. Atty. Gen. 56. 8.Notification of Parties a.AGENCY’s Project Manager for Project is (NAME AND PHONE NUMBER). b.CALTRANS’ District Partnership Liaison is Eric Corona, (949) 279-9092. “District Partnership Liaison” as used herein includes his/her designee. c.All notices herein provided to be given, or which may be given, by either party to the other, shall be deemed to have been fully given when made in writing and received by the parties at their respective addresses: (AGENCY Name) Attention: (Grantee Project Manager), (Project Manager Title) Phone Number: (XXX) XXX-XXXX Email: Address City, California Zip California Department of Transportation, District 12 Clean CA Partnership Liaison Attention: Eric Corona, Clean CA Program Manager Phone Number: (949) 279-9092 Email: eric.corona@dot.ca.gov Address: 1750 East Fourth Street, #100 Santa Ana, CA 92705 9/26/2023 $398,000.00 Jennie Yee     City Council 28 – 8 12/19/2023 City of Santa Ana Agreement Number 12-TRANSIT-06 AMS ADV ID: 1224000031 Page 5 of 19 9.Period of Performance a.Reimbursable work under this RGA shall begin no earlier than on September 1, 2023, following the written approval of CALTRANS and AGENCY’s receipt of the Notice to Proceed letter of this RGA by CALTRANS. All reimbursable work shall terminate no later than December 31, 2024. Project closeout and final invoicing to CALTRANS must be submitted no later than June 30, 2025. Work incurred after December 31, 2024 will not be reimbursed. Payment shall be forfeit for any and all invoicing submitted to CALTRANS after June 30, 2025. Notwithstanding the foregoing, Caltrans will reimburse for actual close out costs incurred by AGENCY through June 30, 2025 (which, in total, shall not exceed 5% of the grant award). b.If requested by the CALTRANS District Partnership Liaison, AGENCY will attend a kickoff meeting with CALTRANS to be scheduled within one (1) week from receipt of Notice to Proceed sent by CALTRANS. 10.Changes in Terms/Amendments This Agreement may only be amended or modified by mutual written agreement of the parties. 11.Cost Limitation a.The maximum total amount granted and reimbursable to AGENCY pursuant to this RGA by CALTRANS shall not exceed $398,000.00. b.It is agreed and understood that the Clean CA funds are limited to the amount granted. CALTRANS will only reimburse the cost of services actually incurred in accordance with the provisions of this RGA and as authorized by the CALTRANS District Partnership Liaison at or below that fund limitation established herein. 12.Termination a.CALTRANS reserves the right to terminate this RGA upon written notice to AGENCY at least 30 days in advance of the effective date of such termination in the event CALTRANS determines (at its sole discretion) that AGENCY failed to proceed with PROJECT Work in accordance with the terms of this RGA. In the event of termination for convenience, CALTRANS will reimburse AGENCY for all allowable, authorized, and non-cancelled costs up to the date of termination. AGENCY shall return any unused advance amounts which cannot be supported by eligible expenditure documentation. b.This RGA may be terminated by either party for any reason by giving written notice to the other party at least 30 days in advance of the effective date of such termination. In the event of termination for convenience, CALTRANS will reimburse AGENCY for all costs that are expressly allowable, pre-authorized in writing, and non-cancellable, up to the date of termination. c.AGENCY has 60 days after the Termination Date to submit accurate invoices to CALTRANS to make final allowable payments for Project costs in accordance with the terms of this RGA. Failure to submit invoices within this period of time shall result in a waiver by AGENCY of its right to reimbursement of expended costs. Costs that are reimbursed and later determined to be ineligible for reimbursement shall be returned by AGENCY to CALTRANS. 13.Budget Contingency Clause a.It is mutually agreed that if the US Congress or the State Legislature fail to appropriate or allocate funds during the current year and/or any subsequent years covered under this RGA do not appropriate sufficient funds for the program, this RGA shall be of no further force and effect. In this event, CALTRANS shall have no liability to pay any funds whatsoever to AGENCY or to     City Council 28 – 9 12/19/2023 City of Santa Ana Agreement Number 12-TRANSIT-06 AMS ADV ID: 1224000031 Page 6 of 19 furnish any other considerations under this RGA and AGENCY shall not be obligated to perform any provisions of this RGA. b.The certification of FY 2023/24 funds will be contingent upon the passage of the FY 2023/24 Budget. Payment for any work performed that is funded by FY 2023/24 will be delayed if the FY 2023/24 Budget is not signed by June 30, 2023. Pursuant to Government Code (GC), Section 926.10, no late payment penalty shall accrue during any time period for which no Budget Act in effect. c.If funding for any fiscal year is reduced or deleted by US Congress or State Legislature for purposes of this program, CALTRANS shall have the option to either terminate this RGA with no liability occurring to CALTRANS, or offer an RGA Amendment to AGENCY to reflect reduced amount. 14.Payment and Invoicing a.AGENCY, its contractors, subcontractors and sub-recipients shall establish and maintain an accounting system and records that properly accumulate and segregate incurred Project costs and matching funds by line. The accounting system of AGENCY, its contractors, all subcontractors, and sub-recipients shall conform to Generally Accepted Accounting Principles (GAAP) and any standards specified by the source of funds, to enable the determination of incurred costs at interim points of completion, and to provide support for reimbursement payment vouchers or invoices. b.The method of payment for this RGA will be based on the actual allowable costs that are incurred in accordance with the provisions of this RGA and in the performance of the Approved Grant Application and Amendment(s) to Grant Application (Attachment III). CALTRANS will reimburse AGENCY for expended actual allowable direct costs, and including, but not limited to, labor costs, travel, and contracted consultant services costs incurred by AGENCY in performance of the Project Work. Indirect costs are reimbursable only if the AGENCY has identified the estimated indirect cost rate in Attachment II and an approved Indirect Cost Allocation Plan or an Indirect Cost Rate Proposal as set forth in Section III–Cost Principles, Item 16d. The total cost shall not exceed the cost reimbursement limitation set forth in Section III–Cost Limitations, Item 11a. Actual costs shall not exceed the estimated wage rates, labor costs, travel, and other estimated costs and fees set forth in Attachment III without an amendment to this RGA, as agreed between CALTRANS and AGENCY. c.Reimbursement of AGENCY expenditures will be authorized only for those allowable costs actually incurred by AGENCY in accordance with the provisions of this RGA and in the performance of Project Work. AGENCY must not only have incurred the expenditures on or after the start date and the issuance of the Notice to Proceed letter for this RGA and before the Expiration Date but must have also paid for those costs to claim any reimbursement. d.The AGENCY indirect cost rate must be approved in writing by the California Department of Transportation Independent Office of Audits and Investigations or federal cognizant agency before any reimbursement payment is made by CALTRANS to AGENCY for such cost. e.Travel expenses and per diem rates are not to exceed the rate specified by the State of California Department of Human Resources for similar employees (i.e. non-represented employees) unless written verification is supplied that government hotel rates were not then commercially available to AGENCY, its subrecipients, contractors, and/or subcontractors, at the time and location required as specified in the California Department of Transportation's Travel Guide Exception Process at the following link: https://travelpocketguide.dot.ca.gov/.     City Council 28 – 10 12/19/2023 City of Santa Ana Agreement Number 12-TRANSIT-06 AMS ADV ID: 1224000031 Page 7 of 19 Also see website for summary of travel reimbursement rules. f.AGENCY shall submit invoices to CALTRANS at least quarterly, but no more frequently than monthly, in arrears upon completion of project tasks, milestone and/or deliverables in accordance with the Project Timeline in Attachment III to the satisfaction of CALTRANS District Partnership Liaison g.. Invoices shall reference this RGA Number and shall be signed and submitted to CALTRANS District Partnership Liaison, as stated in Section III–Notification of Parties, Item 8c. h.Invoices shall include the following information: 1)Names of the AGENCY personnel performing work 2)Dates and times of Project Work 3)Locations of Project Work 4)Itemized costs as set forth in Attachment III, including identification of each employee, contractor or subcontractor staff who provided services during the period of the invoice, the number of hours and hourly rates for each employee, contractor, sub-recipient or subcontractor staff member, authorized travel expenses with receipts, receipts for authorized materials or supplies, and contractor, subrecipient and subcontractor invoices. 5)AGENCY shall submit written progress reports with each set of invoices to allow CALTRANS District Partnership Liaison to determine if AGENCY is performing to expectations, is on schedule, is within funding cost limitations, to communicate interim findings, and to afford occasions for airing difficulties respecting special problems encountered so that remedies can be developed. i.Incomplete or inaccurate invoices shall be returned to the AGENCY unapproved for correction. Failure to submit invoices on a timely basis may be grounds for termination of this RGA for material breach per Section III–Termination, Item 12. j.CALTRANS will reimburse AGENCY for all allowable Project costs at least quarterly, but no more frequently than monthly, in arrears as promptly as CALTRANS fiscal procedures permit upon receipt of an itemized signed invoice. k.The RGA Expiration Date refers to the last date for AGENCY to incur valid Project costs or credits and is the date this RGA expires. AGENCY has until December 31, 2024 to make final allowable payments to Project contractors or vendors, and submit the Project’s Final Report, as defined in Attachment I and a final invoice to CALTRANS for reimbursement for allowable Project costs. Any unexpended Project funds not invoiced by the 60th day will be reverted and will no longer be accessible to reimburse late Project invoices contractor. l.The final invoice will be paid upon submission by AGENCY to CALTRANS and acceptance by CALTRANS of the Final Delivery Report. Complete final delivery reports and invoices must be submitted to CALTRANS by June 30, 2025. 15.Quarterly Progress Reporting a.AGENCY shall submit written quarterly progress reports to the CALTRANS District Partnership Liaison to determine if AGENCY is performing to expectations, is on schedule, is within funding cost limitations, to communicate interim findings, and to afford occasions for airing difficulties respecting special problems encountered so that remedies can be developed.     City Council 28 – 11 12/19/2023 City of Santa Ana Agreement Number 12-TRANSIT-06 AMS ADV ID: 1224000031 Page 8 of 19 16.Cost Principles a.AGENCY agrees to comply with Title 2, Code of Federal Regulations (CFR), Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. b.AGENCY agrees, and will assure that its contractors, sub-recipients, in-kind contributors, and subcontractors will be obligated to agree, that (a) Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allowability of individual Project cost items and (b) and (b) all parties shall comply with Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Every sub-recipient receiving Project funds as a sub-recipient, contractor, or subcontractor under this RGA shall comply with Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards to the extent applicable. c.Any Project costs for which AGENCY has received payment or credit that are determined by subsequent audit to be unallowable under 2 CFR, Part 200, and/or Part 48, Chapter 1, Part 31, are subject to repayment by AGENCY to CALTRANS. Should AGENCY fail to reimburse moneys due CALTRANS within 30 days of discovery or demand, or within such other period as may be agreed in writing between the parties hereto, CALTRANS is authorized to intercept and withhold future payments due AGENCY from CALTRANS or any third-party source, including, but not limited to, the State Treasurer, the State Controller or any other fund source. d.Prior to AGENCY seeking reimbursement of indirect costs, AGENCY must have identified estimated indirect cost rate in Attachment II, prepare and submit annually to CALTRANS for review and approval an indirect cost rate proposal and a central service cost allocation plan (if any) in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and Chapter 5 of the Local Assistance Procedures Manual which may be accessed at: https://dot.ca.gov/-/media/dot- media/programs/local-assistance/documents/lapm/ch05.pdf e.AGENCY agrees and shall require that all its agreements with consultants and subrecipients contain provisions requiring adherence to this section in its entirety except for section c, above. 17.Americans with Disabilities Act By signing this Agreement, LOCAL AGENCY assures CALTRANS that in the course of performing Project Work, it will fully comply with the applicable provisions of the Americans with Disabilities Act (ADA) of 1990, as amended, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA (42 USC Section 12101 et seq.). 18.Iran Contracting Act Proposed Contractor must complete and submit to CALTRANS the Iran Contracting Act Certification certifying that it is not on the most current DGS list of Entities Prohibited from Contracting with Public Entities in California per the Iran Contracting Act, 2010 (https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List- Folder/List-of-Ineligible-Businesses), before the Agreement has been executed, unless Contractor is exempted from the certification requirement by Public Contract Code Section 2205(c) or (d). If     City Council 28 – 12 12/19/2023 City of Santa Ana Agreement Number 12-TRANSIT-06 AMS ADV ID: 1224000031 Page 9 of 19 claiming an exemption, the proposed Contractor shall provide written evidence that supports an exemption under Public Contract Code Section 2203(c) or (d) before execution of the Agreement. 19.Indemnification a.Neither CALTRANS nor any officer or employee thereof is responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by AGENCY, its officers, employees, agents, its contractors, its subrecipients, or its subcontractors under or in connection with any work, authority, or jurisdiction conferred upon AGENCY under this RGA. It is understood and agreed that AGENCY shall fully defend, indemnify, and save harmless CALTRANS and all of CALTRANS’ officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, including, but not limited to, tortuous, contractual, likeness statutes under California Civil Code §§ 3344 and 3344.1, inverse condemnation, or other theories or assertions of liability occurring by reason of anything done or omitted to be done by AGENCY, its officers, employees, agents, contractors, subrecipients, or subcontractors under this RGA. b.AGENCY agrees to fully defend, indemnify, and save harmless CALTRANS and all of its officers and employees from any and all claims, lawsuits, or legal actions, including reasonable attorneys’ fees and legal costs, relating to intellectual property claims arising from or related to the Project and/or any work procured under this RGA, including but not limited to claims based on (1) U.S. federal or state trademark infringement laws, (2) patent infringement laws (3) 17 U.S.C. §§ 101-810 (the Copyright Act of 1976, as modified), (4) 17 U.S.C. § 106A(a) (the Visual Artists Rights Act of 1990, “VARA”), (5) 17 U.S.C. § 113, (6) California Civil Code § 987 (the California Art Preservation Act), California Civil Code §989, or (7) any other rights arising under U.S. federal or state laws or under the laws of any other country that conveys rights and protections of the same nature as those conveyed under 17 U.S.C. §106A(a) and California Civil Code §987, including intellectual property claims arising from or related to breach of contract, inverse condemnation, conversion, and/or taking of property. 20.Nondiscrimination Clause (2 CCR 11105 Clause b) a.During the performance of this RGA, the AGENCY, its contractors, its subrecipients, and its subcontractors shall not deny the contract's benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. AGENCY shall ensure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. b.AGENCY shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code Sections 12900 et seq.), the regulations promulgated thereunder (California Code of Regulations, Title 2, Sections 11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code Sections 11135-11139.5), and the regulations or standards adopted by CALTRANS to implement such article. c.AGENCY shall permit access by representatives of the Department of Fair Employment and Housing and CALTRANS upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours' notice, to such of its books, records, accounts, and all other     City Council 28 – 13 12/19/2023 City of Santa Ana Agreement Number 12-TRANSIT-06 AMS ADV ID: 1224000031 Page 10 of 19 sources of information and its facilities as said Department or CALTRANS shall require to ascertain compliance with this clause. d.AGENCY and its contractors, its sub-recipients, and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. e.AGENCY shall include the nondiscrimination and compliance provisions of this clause in all agreements with its sub-recipients, contractors, and subcontractors, and shall include a requirement in all agreements with all of same that each of them in turn include the nondiscrimination and compliance provisions of this clause in all contracts and subcontracts they enter into to perform work under this RGA. 21.Retention of Records/Audits a.AGENCY, its contractors, subcontractors, and sub-recipients, agree to comply with Title 2, Code of Federal Regulations (CFR), Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. b.AGENCY, its contractors, subcontractors, and sub-recipients shall establish and maintain an accounting system and records that properly accumulate and segregate incurred Project costs and matching funds by line. The accounting system of AGENCY, its contractors, all subcontractors, and sub-recipients shall conform to Generally Accepted Accounting Principles (GAAP), enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices. All accounting records and other supporting papers of AGENCY, its contractors, subcontractors and sub-recipients connected with Project performance under this RGA shall be maintained for a minimum of three (3) years from the date of final payment to AGENCY and shall be held open to inspection, copying, and audit by representatives of CALTRANS, the California State Auditor, and auditors representing the federal government. Copies thereof will be furnished by AGENCY, its contractors, its subcontractors, and sub-recipients upon receipt of any request made by CALTRANS or its agents. In conducting an audit of the costs and match credits claimed under this RGA, CALTRANS will rely to the maximum extent possible on any prior audit of AGENCY pursuant to the provisions of State and AGENCY law. In the absence of such an audit, any acceptable audit work performed by AGENCY’s external and internal auditors may be relied upon and used by CALTRANS when planning and conducting additional audits. c.For the purpose of determining compliance with applicable State and AGENCY law in connection with the performance of AGENCY’s contracts with third parties pursuant to Government Code Section 8546.7, AGENCY, AGENCY’s sub-recipients, contractors, subcontractors, and CALTRANS, shall each maintain and make available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts. All of the above referenced parties shall make such materials available at their respective offices at all reasonable times during the entire Project period and for three (3) years from the date of final payment to AGENCY under this RGA. CALTRANS, the California State Auditor, or any duly authorized representative of CALTRANS or the United States Department of Transportation, shall each have access to any books, records, and documents that are pertinent to a Project for audits, examinations, excerpts, and transactions, and AGENCY shall furnish copies thereof if requested. d.AGENCY, its subrecipients, contractors, and subcontractors will permit access to all records of employment, employment advertisements, employment application forms, and other pertinent     City Council 28 – 14 12/19/2023 City of Santa Ana Agreement Number 12-TRANSIT-06 AMS ADV ID: 1224000031 Page 11 of 19 data and records by the State Fair Employment Practices and Housing Commission, or any other agency of the State of California designated by CALTRANS, for the purpose of any investigation to ascertain compliance with this RGA. e.Additionally, all grants may be subject to a pre-award audit prior to execution of this RGA to ensure AGENCY has an adequate financial management system in place to accumulate and segregate reasonable, allowable and allocable costs. f.Any contract with a contractor, subcontractor, or sub-recipient entered into as a result of this RGA shall contain all the provisions of this article. 22.Adjudication of Facts in Disputes a.Any dispute concerning a question of fact arising under this RGA that is not disposed of by agreement shall be decided by the CALTRANS Contract Officer, who may consider any written or verbal evidence submitted by AGENCY. The CALTRANS Contract Officer shall issue a written decision within 30 days of receipt of the dispute. If AGENCY rejects the decision of the CALTRANS Contract Officer, AGENCY can pursue any and all remedies authorized by law. Neither party waives any rights to pursue remedies authorized by law. b.Neither the pendency of a dispute nor its consideration by CALTRANS Contract Officer will excuse AGENCY from full and timely performance in accordance with the terms of this RGA. 23.Third-Party Contracts a.AGENCY shall perform the work contemplated with resources available within its own organization and no portion of the work shall be contracted to a third party without prior written authorization by the CALTRANS District Partnership Liaison unless expressly included (subrecipient identified) in Attachment III as Project Work. b.All State-government-funded procurements must be conducted using a fair and competitive procurement process. AGENCY may use its own procurement procedures as long as the procedures comply with the local AGENCY’s laws, rules, and ordinances governing procurement and all applicable provisions of State law, including, without limitation, the requirement that the AGENCY endeavor to obtain at least three (3) competitive bids for solicitation of goods, services, and consulting services (see Part 2, Chapter 2, Articles 3 and 4 of the Public Contract Code); a qualifications-based solicitation process, for which statements of qualifications are obtained from at least three (3) qualified firms for architecture and engineering services (see Title 1, Division 5, Chapter 10 of the Government Code); and, the applicable provisions of the State Contracting Manual (SCM), Chapter 5, which are not inconsistent with this Item 23, Third Party Contracts. The SCM can be found and the following link: https://www.dgs.ca.gov/OLS/Resources/Page- Content/Office-of-Legal-Services-Resources-List-Folder/State-Contracting. c.Any contract entered into as a result of this RGA shall contain all the provisions stipulated in this RGA to be applicable to AGENCY’s sub-recipients, contractors, and subcontractors. Copies of all agreements with sub-recipients, contractors, and subcontractors, must be submitted to the CALTRANS District Partnership Liaison. d.CALTRANS does not have a contractual relationship with the AGENCY’s subrecipients, contractors, or subcontractors, and the AGENCY shall be fully responsible for all work performed by its subrecipients, contractors, or subcontractors.     City Council 28 – 15 12/19/2023 City of Santa Ana Agreement Number 12-TRANSIT-06 AMS ADV ID: 1224000031 Page 12 of 19 e.Prior authorization in writing by the CALTRANS District Partnership Liaison shall be required before AGENCY enters into any non-budgeted sub-agreement. AGENCY shall provide an evaluation of the necessity or desirability of incurring such costs. AGENCY shall retain all receipts for such purchases or services and shall submit them with invoices per Section III–Payment and Invoicing, Item 14(e)(4), above. f.Any contract entered into by AGENCY as a result of this RGA shall mandate that travel and per diem reimbursements and third-party contract reimbursements to subrecipients, contractors, and subcontractors, will be allowable as Project costs only after those costs are incurred and paid for by the subrecipients, contractors, and subcontractors. Travel expenses and per diem rates for subcontractors shall be reimbursed pursuant to Section III–Payment and Invoicing, Item 14c, above. 24.Drug-Free Workplace Certification By signing this RGA, AGENCY hereby certifies under penalty of perjury under the laws of California that AGENCY will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code Sections 8350 et seq.) and will provide a Drug-Free workplace by doing all of the following: a.Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a). b.Establish a Drug-Free Awareness Program as required by Government Code Section 8355(a)(2) to inform employees about all of the following: 1)The dangers of drug abuse in the workplace. 2)The person's or organization's policy of maintaining a Drug-Free workplace. 3)Any available counseling, rehabilitation, and employee assistance programs. 4)Penalties that may be imposed upon employees for drug abuse violations. c.Provide, as required by Government Code Section 8355(a)(3), that every employee who works on the proposed contract or grant: 1)Will receive a copy of the company's Drug-Free policy statement. 2)Will agree to abide by the terms of the company's statement as a condition of employment on the contract or grant. d.Failure to comply with these requirements may result in suspension of payments under this RGA or termination of this RGA or both, and AGENCY may be ineligible for the award of any future state contracts if CALTRANS determines that any of the following has occurred: (1) AGENCY has made a false certification or, (2) AGENCY violates the certification by failing to carry out the requirements as noted above. 25.Relationship of Parties It is expressly understood that this agreement is executed by and between two (2) independent governmental entities and is not intended to, and shall not be construed to, create the relationship of agent, servant, employee, partnership, joint venture or association, or any other relationship whatsoever other than that of an independent party.     City Council 28 – 16 12/19/2023 City of Santa Ana Agreement Number 12-TRANSIT-06 AMS ADV ID: 1224000031 Page 13 of 19 26.State-Owned Data a.AGENCY agrees to comply with the following requirements to ensure the preservation, security, and integrity of State-owned data on portable computing devices and portable electronic storage media: 1)Encrypt all State-owned data stored on portable computing devices and portable electronic storage media using government-certified Advanced Encryption Standard (AES) cipher algorithm with a 256-bit or 128-bit encryption key to protect CALTRANS data stored on every sector of a hard drive, including temp files, cached data, hibernation files, and even unused disk space. 2)Data encryption shall use cryptographic technology that has been tested and approved against exacting standards, such as FIPS 140-2 Security Requirements for Cryptographic Modules. 3)Encrypt, as described above, all State-owned data transmitted from one computing device or storage medium to another. 4)Maintain confidentiality of all State-owned data by limiting data sharing to those individuals contracted to provide services on behalf of the State, and limit use of State information assets for State purposes only. 5)Install and maintain current anti-virus software, security patches, and upgrades on all computing devices used during the course of the Agreement. 6)Notify the CALTRANS District Partnership Liaison immediately of any actual or attempted violations of security of State-owned data, including lost or stolen computing devices, files, or portable electronic storage media containing State-owned data. 7)Advise the owner of the State-owned data, the AGENCY Information Security Officer, and the AGENCY Chief Information Officer of vulnerabilities that may present a threat to the security of State-owned data and of specific means of protecting that State-owned data. b.AGENCY agrees to use the State-owned data only for State purposes under this Agreement. c.AGENCY agrees to not transfer State-owned data to any computing system, mobile device, or desktop computer without first establishing the specifications for information integrity and security as established for the original data file(s) (State Administrative Manual (SAM) Section 5335.1). 27.Limited Grant of Rights to CALTRANS for Use of Educational Programming (“educational programming”) Created or Produced for Project and Visual Art Located Outside of State Right-of- Way (“Artwork”) Created or Produced for Project a.Educational programming: i.AGENCY shall obtain from any and all copyright owner(s) of educational programming a sublicensable, irrevocable, perpetual, royalty-free, unlimited, worldwide license to prepare derivative works, make, publish, display, and distribute two-dimensional reproductions and/or copies, digitally and in print, of the educational programming created or produced for Project under this RGA, or derivatives thereof, for non-commercial purposes or any State government purposes. This includes, but is not limited to, reproductions used in brochures, media publicity, public outreach campaigns (including television and social media campaigns), education, exhibition catalogues or other similar publication. AGENCY shall obtain any and all other intellectual property rights necessary to make this grant to CALTRANS as described in this RGA.     City Council 28 – 17 12/19/2023 City of Santa Ana Agreement Number 12-TRANSIT-06 AMS ADV ID: 1224000031 Page 14 of 19 ii.AGENCY grants to CALTRANS an irrevocable, perpetual, royalty-free, sublicensable, unlimited, worldwide license to prepare derivative works, make, publish, display, and distribute two-dimensional reproductions and/or copies, digitally and in print, of the educational programming created or produced for Project under this RGA, or derivatives thereof, for non-commercial purposes or any State government purposes. This includes, but is not limited to, reproductions used in brochures, media publicity, public outreach campaigns (including television and social media campaigns), education, and exhibition catalogues or other similar publication. iii.When applicable, AGENCY shall obtain and provide to CALTRANS any and all documentation CALTRANS reasonably determines is necessary or desirable to perfect the license or sublicense described in this RGA to CALTRANS. This documentation shall be provided to CALTRANS within fifteen (15) days of written notice that this documentation is required. iv.To the extent any logos, including trademarks or service marks, belonging to third parties and/or the AGENCY are used on educational programming created or produced for Project under this RGA, AGENCY agrees to obtain and grant all necessary rights for CALTRANS to use and allow agents of CALTRANS to use the logos in connection with use of the educational programming for non-commercial purposes or State government purposes. This includes but is not limited to reproductions used in brochures, media publicity, public outreach campaigns (including television and social media campaigns), education and exhibition catalogues or other similar publication. This documentation shall be provided to CALTRANS within fifteen (15) days of written notice that this documentation is required. b.Artwork: i.AGENCY shall obtain from the artist(s), or any other copyright owner(s) of Artwork, a sublicensable, irrevocable, perpetual, royalty-free, unlimited, worldwide license to prepare derivative works, make, publish, display, and distribute two-dimensional reproductions and/or copies, digitally and in print, of Artwork created or produced for Project under this RGA, or derivatives thereof, for non-commercial purposes or any State government purposes. This includes, but is not limited to, reproductions used in brochures, media publicity, public outreach campaigns (including television and social media campaigns), education, and exhibition catalogues or other similar publication. AGENCY shall obtain any and all other intellectual property rights necessary to make this grant to CALTRANS as described in this RGA. ii.AGENCY grants to CALTRANS an irrevocable, perpetual, royalty-free, sublicensable, unlimited, worldwide license to prepare derivative works, make, publish, display, and distribute two-dimensional reproductions and/or copies, digitally and in print, of Artwork created or produced for Project under this RGA, or derivatives thereof, for non-commercial purposes or any State government purposes. This includes, but is not limited to, reproductions used in brochures, media publicity, public outreach campaigns (including television and social media campaigns), education, and exhibition catalogues or other similar publication. iii.AGENCY shall obtain and provide to CALTRANS any and all documentation CALTRANS reasonably determines is necessary or desirable to perfect the license or sublicense described in this RGA to CALTRANS. This documentation shall be provided to CALTRANS within fifteen (15) days of written notice that this documentation is required.     City Council 28 – 18 12/19/2023 City of Santa Ana Agreement Number 12-TRANSIT-06 AMS ADV ID: 1224000031 Page 15 of 19 28.Government Purpose Rights for Inventions a.Inventions are any idea, methodologies, design, concept, technique, invention, discovery, improvement or development regardless of patentability made solely by AGENCY or jointly with the AGENCY’s contractor, subcontractor and/or subrecipient during the term of this RGA and in performance of any work under this RGA, provided that either the conception or reduction to practice thereof occurs during the term of this RGA and in performance of work issued under this RGA. b.CALTRANS will have Government Purpose Rights to any inventions created as a result of the Project. “Government Purpose Rights” are the unlimited, irrevocable, worldwide, perpetual, royalty-free, non-exclusive rights, and licenses to use, modify, reproduce, perform, release, display, create derivative works from, and disclose any said invention. “Government Purpose Rights” also include the right to release or disclose said invention(s) outside CALTRANS for any State government purpose and to authorize recipients to use, modify, reproduce, perform, release, display, create derivative works from, and disclose the invention(s) for any State government purpose. “Government Purpose Rights” do not include any rights to use, modify, reproduce, perform, release, display, create derivative works from, or disclose the invention(s) for any commercial purpose. 29.Additional Intellectual Property Provisions a.To the extent any intellectual property is created or produced for Project under this RGA, and not covered in other provisions of this RGA, AGENCY agrees to take reasonable steps to ensure that CALTRANS has the rights necessary to allow for use of the intellectual property in a fashion substantially similar to other rights for non-commercial uses and State government purposes described in this RGA. b.If additional uses are reasonably determined to be needed by CALTRANS for public outreach purposes, AGENCY will obtain rights and grant CALTRANS and its agents said additional rights for use of the “Before” and “After” Project photos, Artwork created or produced for Project under this RGA, and educational programming created or produced for Project under this RGA. The grant will be an irrevocable, non-exclusive, perpetual, royalty-free, sublicensable, unlimited, worldwide license. c.When requested to so do by AGENCY, all reproductions and/or copies by CALTRANS of “Before” or “After” Project photographs, educational programming, and Artwork shall contain a credit to the Artist/ Copyright owner(s) and a copyright notice in substantially the following form: © [Artist/Copyright owner’s name, date of publication]. AGENCY bears sole responsibility to promptly notify CALTRANS, in writing, about instances where such accreditation is requested and provide the Artist/ Copyright owner’s name and date of publication. CALTRANS will make reasonable efforts to affix the copyright notice in a timely manner. d.Required disclaimer language for educational programming and Artwork created or produced for Project under this RGA. i.Educational programming: AGENCY must place a disclaimer statement in a conspicuous manner on the educational programming created or produced for Project under this RGA a disclaimer that states the content of the educational programming does not reflect the official views or policies of CALTRANS. The educational programming does not constitute a standard, specification, or regulation. ii.Artwork: AGENCY must place a disclaimer statement in a conspicuous manner on or in close proximately to the Artwork created or produced for Project under this RGA a     City Council 28 – 19 12/19/2023 City of Santa Ana Agreement Number 12-TRANSIT-06 AMS ADV ID: 1224000031 Page 16 of 19 disclaimer statement that the contents of the artwork do not reflect the official views or policies of CALTRANS. e.Avoidance of Infringement: In performing work under this RGA, AGENCY and its employees agree to avoid designing or developing any items that infringe one or more patents or other intellectual property rights of any third party. If AGENCY or its employees becomes aware of any such possible infringement in the course of performing any work under this RGA, AGENCY or its employees shall immediately notify CALTRANS in writing. f.Contractors, Subcontractors, and Subrecipients: Through contract with its sub-recipients, contractors, and subcontractors, AGENCY shall affirmatively bind by contract all of its contractors, subcontractors, subrecipients, and service vendors (hereinafter “AGENCY’s Contractor/Subcontractor/Subrecipient”) providing services under this RGA to conform to the provisions of paragraphs 31-33 of this RGA. In performing services under this RGA, AGENCY’s Contractor/Subcontractor/Subrecipient shall agree to avoid designing or developing any items that infringe one (1) or more patents or other intellectual property rights of any third party. If AGENCY’s Contractor/Subcontractor/Subrecipient becomes aware of any such possible infringement in the course of performing any work under this RGA, AGENCY’s Contractor/Subcontractor/Subrecipient shall immediately notify the AGENCY in writing, and AGENCY will then immediately notify CALTRANS in writing. 30.Visual Art Located on California State Right-of-Way AGENCY agrees if Project involves visual art located on California State right-of-way, Project must be submitted and adhere to CALTRANS’ most current Transportation Art Proposal process, policies, guidelines, and requirements. Information regarding CALTRANS’ Transportation Art program can be found at https://dot.ca.gov/programs/design/lap-landscape-architecture-and- community-livability/lap-liv-j-transportation-art. AGENCY bears sole responsibility for ensuring that any Project will be timely submitted through CALTRANS’ Transportation Art Proposal process, approved, and installed prior to any deadlines as required by this RGA. a.AGENCY acknowledges that funds provided by CALTRANS under this RGA shall not be used for maintenance outside of the project time limits as provided in this RGA. b.AGENCY acknowledges that the CALTRANS’ Transportation Art Proposal process requires, among other things, CALTRANS ownership of any tangible visual final artwork, an unlimited, irrevocable copyright assignment to CALTRANS of the final artwork, and waiver of moral rights under California Civil Code § 987 (the California Art Preservation Act) and 17 U.S.C. § 106A(a) (the Visual Artists Rights Act of 1990, “VARA”) of the final artwork. c.AGENCY acknowledges that any submittal to the CALTRANS’ Transportation Art Proposal process includes restrictions on the type of work that can be located on California State right-of- way. 31.Assumption of Risk and Indemnification Regarding Exposure to Environmental Health Hazards In addition to, and not a limitation of, Contractor’s indemnification obligations contained elsewhere in this Agreement, Contractor hereby assumes all risks of the consequences of exposure of Contractor’s employees, agents, Subcontractors, Subcontractors’ employees, and any other person, firm, or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, to any and all environmental health hazards, local and otherwise, in connection with the performance of this Agreement. Such hazards include,     City Council 28 – 20 12/19/2023 City of Santa Ana Agreement Number 12-TRANSIT-06 AMS ADV ID: 1224000031 Page 17 of 19 but are not limited to, bodily injury and/or death resulting in whole or in part from exposure to infectious agents and/or pathogens of any type, kind or origin. Contractor also agrees to take all appropriate safety precautions to prevent any such exposure to Contractor’s employees, agents, Subcontractors, Subcontractors’ employees, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement. Contractor also agrees to indemnify and hold harmless CALTRANS, the State of California, and each and all of their officers, agents and employees, from any and all claims and/or losses accruing or resulting from such exposure. Except as provided by law, Contractor also agrees that the provisions of this paragraph shall apply regardless of the existence or degree of negligence or fault on the part of CALTRANS, the State of California, and/or any of their officers, agents and/or employees. 32.Mandatory Organic Waste Recycling It is understood and agreed that pursuant to Public Resources Code Sections 42649.8 et seq., if Contractor generates two (2) cubic yards or more of organic waste or commercial solid waste per week, Contractor shall arrange for organic waste or commercial waste recycling services that separate/source organic waste for organic waste recycling. Contractor shall provide proof of compliance, i.e. organic waste recycling services or commercial waste recycling services that separate/source organic waste recycling, upon request from CALTRANS District Partnership Liaison 33.Project Close Out/Closeout Report a.AGENCY will provide a final close out report to the CALTRANS District Partnership Liaison no later than June 30, 2025. CALTRANS reserves the right to inspect the project location prior to approving the final invoice and closeout report. b.CALTRANS reserves the right to withhold final payment to AGENCY pending receipt and approval of the final closeout report by the CALTRANS District Partnership Liaison. c.Payments shall be forfeit of work incurred after December 31, 2024. 34.ADA Compliance All entities that provide electronic or information technology or related services that will be posted online by CALTRANS must be in compliance with Government Code Sections 7405 and 11135 and the Web Content Accessibility Guidelines (WCAG) 2.0 or subsequent version, published by the Web Accessibility Initiative of the World Wide Web Consortium at a minimum Level AA success. All entities will respond to and resolve any complaints/deficiencies regarding accessibility brought to their attention. 35.Prevailing Wages and Labor Code Compliance AGENCY shall comply with any and all applicable labor and prevailing wage requirements in Labor Code Sections 1720 through 1815 and implementing regulations for any public works or maintenance contracts and subcontracts executed for the AGENCY’s work on or for the Project. 36.In the event of any inconsistency between the provisions which constitute this RGA, the following order of precedence shall apply: I.This Restricted Grant Agreement (as amended);     City Council 28 – 21 12/19/2023 City of Santa Ana Agreement Number 12-TRANSIT-06 AMS ADV ID: 1224000031 Page 18 of 19 II.The CALTRANS Local Grant Program Guidelines; III.Approved Indirect Cost Rate (if applicable); IV.Approved Grant Application (as amended); and V.AGENCY Resolution. 37.Survival AGENCY’s representations, the indemnification provisions in paragraph 21, intellectual property provisions in paragraphs 30, 31, 32, and 33, and all other provisions which by their inherent character establish ongoing obligations shall remain in full force and effect, regardless of any expiration and/or termination of this RGA. 38.Sanctions No agreements under this RGA shall be made with individuals and/or entities that are determined to be a target of sanctions by the State of California while such sanctions are in effect. Section IV Attachments: The following attachments are incorporated into, and are made a part of this RGA by this reference and attached hereto. I.Clean CA Transit Partnership Program Guidelines II.Approved Indirect Cost Rate (if applicable) III.Approved Grant Application and Amendment(s) to Grant Application (if applicable) IV.AGENCY Resolution In Witness Whereof, the parties hereto have executed this RGA on the day and year first herein above written: AGENCY NAME By: Printed Name: Title: Date:     City Council 28 – 22 12/19/2023 City of Santa Ana Agreement Number 12-TRANSIT-06 AMS ADV ID: 1224000031 Page 19 of 19 CALTRANS DISTRICT PARTNERSHIP LIAISON CLEAN CALIFORNIA PROGRAM By: Printed Name: Title: Date: CALIFORNIA DEPARTMENT OF TRANSPORTATION CLEAN CALIFORNIA PROGRAM By: Printed Name: Walter Yu Title: Clean California Program Director Date: Eric Corona Clean California Program Manager     City Council 28 – 23 12/19/2023 Public Works Agency www.santa-ana.org/public-works Item # 29 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 19, 2023 TOPIC: Ceremonial Street Naming of Lydia Romero-Cruz Way AGENDA TITLE Adopt a Resolution Authorizing Ceremonial Street Naming of Lydia Romero-Cruz Way (General Fund) RECOMMENDED ACTION 1. Adopt a resolution authorizing the ceremonial street naming of Lydia Romero-Cruz Way along Lincoln Avenue from Washington Avenue to Stafford Street. RESOLUTION NO. 2023-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF LYDIA ROMERO-CRUZ WAY ALONG LINCOLN AVENUE FROM WASHINGTON AVENUE TO STAFFORD STREET 2. Direct Staff to install two ceremonial signs at the intersections of Lincoln Avenue at Washington Avenue and at Lincoln Avenue at Stafford Street. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION On August 2, 2022, City Council adopted Ordinance No. NS-3024 and subsequently on June 6, 2023 adopted Ordinance NS-3042, amending the language to restrict the quantity of signs to two (2), when recognizing the outstanding individuals who have made a significant impact on their communities through the commemorative or honorary naming of streets or intersections. In line with the ordinance, Councilmember Hernandez initiated a request to honor Mrs. Lydia Romero-Cruz, whose legacy made a profound and lasting impact for children in the City of Santa Ana. Mrs. Romero-Cruz, who lived in Logan Neighborhood, was born February 4, 1961 and passed away on April 1996 at age 35. Mrs. Romero-Cruz was well respected in her field as a bilingual teacher and had lectured on language development. She attended Santa Ana schools and belonged to Santa Ana community associations and, after graduating from college, returned to teach in Santa Ana. She gave back to her community by     City Council 29 – 1 12/19/2023 Ceremonial Street Naming of Lydia Romero-Cruz Way December 19, 2023 Page 2 3 9 3 7 teaching new generations of students and encouraging Spanish dual immersion programs in schools. In 1997, after her passing, Mrs. Lydia Romero-Cruz was awarded the “We Honor Ours” (WHO) Award from the California Teachers Association for making outstanding contributions to the advancement of the teaching profession through their local leadership and effective representation. In honor of her outstanding contributions to the City of Santa Ana Community, in August 18, 2020, Mrs. Romero-Cruz was presented a proclamation by then-Santa Ana Councilmember Nelida Mendoza. Additionaly, because of her many achievements and great qualities, the Santa Ana Unified School District voted to name a school after Mrs. Romero-Cruz in 2019. The ceremonial “Lydia Romero-Cruz” signs are proposed to be installed along Lincoln Avenue at the intesections with Washington Avenue and Stafford Street. Exhibit 1 shows the proposed sample signs and Exhibit 2 shows the two signage locations. Staff requests that the City Council provide direction on the installation of the two signs, at a cost of $781 each, for a total cost of $1,562. The ordinance requires a resolution for the approval of the ceremonial sign (Exhibit 3). Additionally, the ordinance allows for certain requirements, such as notice of application and program fees to be waived by majority vote of the City Council when the request is initiated by a current councilmember. Approval of this resolution includes waiving the ceremonial street name installation fees in the amount not to exceed $1,562. FISCAL IMPACT The total amount of funds needed is based on the option selected by City Council. A total amount not to exceed of $1,562 is needed for the production and installation of the two ceremonial street signs. Funds are available in Account No. 01104012-62300. EXHIBIT(S) 1. Ceremonial Street Signs for Lydia Romero-Cruz 2. Signage Location Map 3. Resolution Fiscal Year Accounting Unit- Account No. Fund Description Accounting Unit - Account Description Amount 2023-24 01104012-62300 General Fund City Council Service Enhancement, Contract Services- Professional $1,562 Total $1,562     City Council 29 – 2 12/19/2023 Ceremonial Street Naming of Lydia Romero-Cruz Way December 19, 2023 Page 3 3 9 3 7 Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Tom Hatch, Interim City Manager     City Council 29 – 3 12/19/2023 L C * * H O N O R A R Y * * ydia ruz WYRomero SANTA ANA 1869 STREET SIGN TOPPER CEREMONIAL DATE REVISION CITY ENGINEER DATE:APPROVED: PUBLIC WORKS AGENCY CITY OF SANTA ANA EXHIBIT 1     City Council 29 – 4 12/19/2023 “LYDIA ROMERO-CRUZ WAY” Signs: 1-Lincoln Ave and Stafford St 2-Lincoln Ave and Washington Ave     City Council 29 – 5 12/19/2023 Resolution No. 2023-XX Page 1 of 4 RESOLUTION NO. 2023-xx A RESOLUTON OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF LYDIA ROMERO-CRUZ WAY ALONG LINCOLN AVENUE FROM WASHINGTON AVENUE TO STAFFORD STREET WHEREAS, the City of Santa Ana (hereinafter referred to as the “City”) is a charter city and municipal corporation duly organized and existing pursuant to and under the provisions of the laws of the State of California; and WHEREAS, on August 2, 2022, the City Council for the City of Santa Ana approved Ordinance No. NS-3024 amending Chapter 33 of the Santa Ana Municipal Code (Streets, Sidewalks and Public Works) by adding Article XI enabling ceremonial naming of streets to recognize outstanding individuals or events that have made a significant impact on the community through the commemorative or honorary naming of streets or intersections; and WHEREAS, on June 6, 2023, the City Council for the City of Santa Ana approved Ordinance No. NS-3042 amending the language of Chapter 33, Article XI of the City’s Municipal Code to restrict the quantity of signs to two (2), when recognizing outstanding individuals who have made a significant impact on their community through the commemorative or honorary naming of streets or intersections; and WHEREAS, Chapter 33, Article XI of the City’s Municipal Code, as amended, details the application process including the procedures, fees, and details for when and how said procedures and fees may be waived by the City Council; and WHEREAS, Lydia Romero-Cruz has made a profound and lasting impact on the to the City of Santa Ana Community by teaching new generations of students and encouraging Spanish dual immersion programs in schools; and WHEREAS, Councilmember Hernandez initiated a request to honor the legacy of Lydia Romero-Cruz to recognize the lasting cultural impact she brought to the City of Santa Ana; and WHEREAS, ceremonial “Lydia Romero-Cruz Way” sign toppers are proposed to be installed at the intersections of Lincoln Avenue at Washington Avenue and at Lincoln Avenue at Stafford Street; and WHEREAS, Chapter 33, Article XI of the City’s Municipal Code, as amended, requires a resolution for the approval of the ceremonial sign toppers; and EXHIBIT 3     City Council 29 – 6 12/19/2023 Resolution No. 2023-XX Page 2 of 4 WHEREAS, Chapter 33, Article XI of the City’s Municipal Code, as amended, provides that certain requirements for said ceremonial street naming, such as notice of application, and all applicable fees and charges may be waived by majority vote of the City Council when the request is initiated by a current Council member; and WHEREAS, Lydia Romero-Cruz Way is not in conflict with the public interests and welfare; and WHEREAS, the City Council for the City of Santa, based on the significant educational enhancements established by Lydia Romero-Cruz for the City of Santa Ana Community, finds the change of such street names are warranted. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The Council hereby waives the requirements of the Application process, pursuant to Santa Ana Municipal Code Section 33-262(e), including all applicable fees and charges. Section 2. The portion of Lincoln Avenue between Washington Avenue and Stafford Street shall receive ceremonial street sign toppers of “Lydia Romero-Cruz Way.” Section 3. The Public Works Agency is hereby directed to cause the ceremonial street signs as affected by this Resolution to be fabricated and installed. Section 4. This Resolution shall take effect immediately upon its adoption by the City Council and the City Clerk shall attest to and certify the vote adopting this Resolution. ADOPTED this 19th day of December, 2023 Valerie Amezcua Mayor     City Council 29 – 7 12/19/2023 Resolution No. 2023-XX Page 3 of 4 APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: Brandon Salvatierra Deputy City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers     City Council 29 – 8 12/19/2023 Resolution No. 2023-XX Page 4 of 4 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2023- to be the original resolution adopted by the City Council of the City of Santa Ana on December 19, 2023. Date: Jennifer L. Hall City Clerk     City Council 29 – 9 12/19/2023 Public Works Agency www.santa-ana.org/public-works Item # 30 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 19, 2023 TOPIC: Ceremonial Street Naming of Josephine “Chepa” Andrade Way AGENDA TITLE Resolution Authorizing Ceremonial Street Naming of Josephine “Chepa” Andrade Way (General Fund) RECOMMENDED ACTION 1. Adopt a resolution authorizing the ceremonial street naming of Josephine “Chepa” Andrade Way, along Logan Street from Washington Avenue to Stafford Street. RESOLUTION NO. 2023-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF JOSEPHINE “CHEPA” ANDRADE WAY ALONG LOGAN STREET FROM WASHINGTON AVENUE TO STAFFORD STREET 2. Direct staff to install two ceremonial signs at the intersections of Logan Street at Washington Avenue and Logan Street at Stafford Street. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION On August 2, 2022, the City Council adopted Ordinance No. NS-3024 and subsequently on June 6, 2023 adopted Ordinance NS-3042, amending the language to restrict the quantity of signs to two, when recognizing the outstanding individuals who have made a significant impact on their communities through the commemorative or honorary naming of streets or intersections. In accordance with the ordinance, Councilmember Hernandez initiated a request to honor Ms. Josephine “Chepa” Andrade as her legacy has made a profound and lasting impact on the Logan neighborhood, where she called home, and throughout the City of Santa Ana. Chepa's family moved to the Logan neighborhood before she was born in 1918. Chepa was born December 16, 1926 and resided on Logan until she passed on April 17, 2006. She significantly contributed to her community her entire life and started at the early age of 8. At that young age, she went door-to-door collecting money to help a neighborhood family with food when their father was not able to work due to an accident. Chepa married a neighbor boy, Joe Andrade, whose family also resided on     City Council 30 – 1 12/19/2023 Ceremonial Street Naming of Josephine “Chepa” Andrade Way December 19, 2023 Page 2 3 9 3 8 Logan since 1916. They raised their six children on Logan Street and they always had great pride in their family and neighborhood. Chepa was a community activist and was known for gathering signatures for petitions and persuading/encouraging neighbors to attend City Hall meetings. In the late 1980s Chepa took the lead in a newly formed Logan Neighborhood Committee; the purpose was to stop the rezoning of the family-oriented neighborhood into an industrial park. She advocated for neighborhood improvements, such as the following: •Neighborhood watch •Logan Community Center and after-school programs •Toys for Tots for neighborhood children •PTA •Food Bags •Development of Logan Park (now Chepa’s Park) •Annual trash clean-ups •Street re-pavement •Logan Neighborhood Reunions – to keep neighborhood history alive Chepa received many recognitions and awards for her community involvement and for efforts to fight poverty, homelessness, injustice, and hunger. They included the Poverty Fighter Hero Award and the Joan of ARC Award. The Ceremonial Josephine “Chepa” Andrade Way signs are proposed to be installed along Logan Street at the intersections with Washington Avenue and Stafford Street. Exhibit 1 shows the proposed sample signs and Exhibit 2 shows the two signage locations. Staff requests that the City Council provide direction on the installation of the two signs at a cost of $781 per each, for a total cost of $1,562. The ordinance requires a resolution for the approval of the ceremonial sign (Exhibit 3). Additionally, the ordinance allows for certain requirements, such as notice of application and program fees to be waived by majority vote of the City Council when the request is initiated by a current councilmember. Approval of this resolution includes waiving the ceremonial street name installation fees in an amount not to exceed $1,562. FISCAL IMPACT The total amount of funds needed is based on the option selected by City Council. A total amount not to exceed of $1,562 is needed for the production and installation the two ceremonial street signs. Funds are available in Account No. 01104012-62300. Fiscal Year Accounting Unit- Account No. Fund Description Accounting Unit - Account Description Amount     City Council 30 – 2 12/19/2023 Ceremonial Street Naming of Josephine “Chepa” Andrade Way December 19, 2023 Page 3 3 9 3 8 EXHIBIT(S) 1. Ceremonial Street Signs for Josephine “Chepa” Andrade 2. Signage Location Map 3. Resolution Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Tom Hatch, Interim City Manager 2023-24 01104012-62300 General Fund City Council Service Enhancement, Contract Services- Professional $1,562 Total $1,562     City Council 30 – 3 12/19/2023 J A * * H O N O R A R Y * * WYCosephinehepandrade SANTA ANA 1869 STREET SIGN TOPPER CEREMONIAL DATE REVISION CITY ENGINEER DATE:APPROVED: PUBLIC WORKS AGENCY CITY OF SANTA ANA EXHIBIT 1 ""     City Council 30 – 4 12/19/2023 JOSEPHINE "CHEPA" ANDRADE WAY Signs: 1-Logan St and Stafford St 2-Logan St and Washington Ave     City Council 30 – 5 12/19/2023 Resolution No. 2023-XX Page 1 of 4 RESOLUTION NO. 2023-xx A RESOLUTON OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DIRECTING AND AUTHORIZING A CEREMONIAL STREET NAME OF JOSEPHINE "CHEPA" ANDRADE WAY ALONG LOGAN STREET FROM WASHINGTON AVENUE TO STAFFORD STREET WHEREAS, the City of Santa Ana (hereinafter referred to as the “City”) is a charter city and municipal corporation duly organized and existing pursuant to and under the provisions of the laws of the State of California; and WHEREAS, on August 2, 2022, the City Council for the City of Santa Ana approved Ordinance No. NS-3024 amending Chapter 33 of the Santa Ana Municipal Code (Streets, Sidewalks and Public Works) by adding Article XI enabling ceremonial naming of streets to recognize outstanding individuals or events that have made a significant impact on the community through the commemorative or honorary naming of streets or intersections; and WHEREAS, on June 6, 2023, the City Council for the City of Santa Ana approved Ordinance No. NS-3042 amending the language of Chapter 33, Article XI of the City’s Municipal Code to restrict the quantity of signs to two (2), when recognizing outstanding individuals who have made a significant impact on their community through the commemorative or honorary naming of streets or intersections; and WHEREAS, Chapter 33, Article XI of the City’s Municipal Code, as amended, details the application process including the procedures, fees, and details for when and how said procedures and fees may be waived by the City Council; and WHEREAS, Josephine “Chepa” Andrade has made a profound and lasting impact on the Logan Neighborhood due to her activism and efforts to fight poverty, homelessness, injustice and hunger; and WHEREAS, Councilmember Hernandez initiated a request to honor the legacy of Josephine “Chepa” Andrade to recognize the lasting cultural impact she brought to the City of Santa Ana; and WHEREAS, ceremonial Josephine “Chepa" Andrade Way sign toppers are proposed to be installed at the intersections of Logan Street at Washington Avenue and at Logan Street at Stafford Street; and WHEREAS, Chapter 33, Article XI of the City’s Municipal Code, as amended, requires a resolution for the approval of the ceremonial sign toppers; and EXHIBIT 3     City Council 30 – 6 12/19/2023 Resolution No. 2023-XX Page 2 of 4 WHEREAS, Chapter 33, Article XI of the City’s Municipal Code, as amended, provides that certain requirements for said ceremonial street naming, such as notice of application, and all applicable fees and charges may be waived by majority vote of the City Council when the request is initiated by a current Council member; and WHEREAS, Josephine "Chepa" Andrade Way is not in conflict with the public interests and welfare; and WHEREAS, the City Council for the City of Santa, based on the significant cultural legacy established by Josephine “Chepa” Andrade for the City of Santa Ana, finds the change of such street names are warranted. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The Council hereby waives the requirements of the Application process, pursuant to Santa Ana Municipal Code Section 33-262(e), including all applicable fees and charges. Section 2. The portion of Logan Street between Washington Avenue and Stafford Street shall receive ceremonial street sign toppers of Josephine “Chepa" Andrade Way. Section 3. The Public Works Agency is hereby directed to cause the ceremonial street signs as affected by this Resolution to be fabricated and installed. Section 4. This Resolution shall take effect immediately upon its adoption by the City Council and the City Clerk shall attest to and certify the vote adopting this Resolution. ADOPTED this 19th day of December, 2023 Valerie Amezcua Mayor     City Council 30 – 7 12/19/2023 Resolution No. 2023-XX Page 3 of 4 APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: Brandon Salvatierra Deputy City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers     City Council 30 – 8 12/19/2023 Resolution No. 2023-XX Page 4 of 4 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2023- to be the original resolution adopted by the City Council of the City of Santa Ana on December 19, 2023. Date: Jennifer L. Hall City Clerk     City Council 30 – 9 12/19/2023 Community Development Agency https://www.santa-ana.org/cd Item # 31 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 19, 2023 TOPIC: Approve a Street Outreach and Engagement Agreement with City Net AGENDA TITLE Approve an Agreement with City Net to Provide Street Outreach and Engagement Services addressing Quality-of-Life concerns, in an Amount not to Exceed, $3,841,845.51 beginning January 1, 2024 through December 31, 2024 (Non-General Fund) (Continued from the City Council Meeting of December 5, 2023, Item No. 08) RECOMMENDED ACTION 1. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc., DBA City Net in an amount not to exceed $3,841,845.51 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds and addresses quality-of-life services from January 1, 2024 through December 31, 2024, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX). OR 2. Authorize the City Manager to execute an agreement with Kingdom Causes, Inc., DBA City Net in an amount not to exceed $3,571,134.90 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds and addresses quality-of-life services from January 1, 2024 through December 31, 2024, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX) 3. Authorize the City Manager to execute agreements required by state or federal agencies for the use of Homeless Housing, Assistance and Prevention (HHAP) funding, or for any additional funding that may become available. GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The City of Santa Ana currently contracts with City Net to provide a trauma informed, non- law enforcement, homeless outreach and engagement resource, referred to as SMART (Santa Ana’s Multi-Disciplinary Homeless Response Team). City Net staff are subject matter experts in the field of homelessness, trained in crisis intervention, mental health, addiction, medical services, and are able to provide services in the field to assist     City Council 31 – 1 12/19/2023 Approve a Street Outreach and Engagement Agreement with City Net December 19, 2023 Page 2 3 9 3 6 individuals currently experiencing homelessness. City Net responds to reports of non- criminal homelessness related activity, identified through the MySantaAna app, the community call line, and Santa Ana Police Department Dispatch. Dispatched calls for service for non-criminal homeless issues previously handled by law enforcement, now transition to the SMART team, which provides law enforcement additional time to respond to calls for service of a criminal nature. The last contract approved by the City Council was on December 6, 2022 in the amount of $2,801,700.10. Specific manpower allocations and program operation times were identified. At that time, Council directed staff to identify specific performance metrics that would enhance the City’s overall mission to reduce homeless activity and to withhold a percentage of the total contract value if metrics were not met. To meet this directive, a quarterly evaluation of performance by City staff was incorporated into the 2022 SMART contract. This concept shall remain in the newly proposed agreement. A progress report on contract performance metrics was shared with City Council on October 17, 2023. Included in the report was staff’s determination that contract performance goals and performance deliverables were responsive and SMART had provided a benefit to the City. At the December 5, 2023 Council meeting, staff was directed to return with a plan that considered alternatives to the proposed contract. To address that directive, the original proposed 2024 budget and scope was modified and an additional concept for consideration has been included. Currently there are two available options: Option 1: Retains similar line items; however, it now removes Executive Leadership costs, reduces costs associated with technology, and in turn re-purposes those funds to add one (1) additional field team increasing current levels from ten (10) field teams to eleven (11) while retaining the original cost. It is the intent of the City to utilize this additional field team to directly address known hot-spots and provide multi-day interventions at these hot-spots increasing the number of touchpoints between the City and some individuals who remain service resistant. Option 2: Entails decreased line item costs by removing Executive Leadership fees, reduces costs associated with technology, and field teams remain at current levels, which is ten (10) field teams. Total contract cost would decrease by $270,710.61 from Option 1 and from what was presented to City Council on December 5, 2023. The SMART Program remains instrumental to the City’s overall homeless philosophy and acts as the key first step to introducing the unhoused to the social services system. City Net’s deliverables for the upcoming 2024 contract are listed below and again, must be achieved in order for 10% of the contract to be released to the vendor: Deliverables Annual Goal Outreach Contacts 4,000 Substance Abuse Assessment 120    City Council 31 – 2 12/19/2023 Approve a Street Outreach and Engagement Agreement with City Net December 19, 2023 Page 3 3 9 3 6 Phone Calls Dispatched 8,000 Case Management 1,020 Jail Release Program Positive Exits 25 Street Exits 850 The proposed 2024 Contract’s Scope of Work and Budget extends SMART’s operating hours from current operating hours of 7 a.m. to 9 p.m., Monday through Friday, and 9 a.m. to 9 p.m. on weekends, to 7 a.m. to 11 p.m., seven days a week. This adds an additional eighteen (18) hours of program operation weekly, no matter the direction. If the extended hours become unnecessary as determined by Council or City staff, the hours will be eliminated and overall contract costs will be reduced. The Scope of Work also incorporates a new Jail Release Program to provide outreach to clients exiting from the Santa Ana Jail who are in need of services. The Budget reflects a competitive package accounting for inflation, health insurance coverage, and an increase in staff salaries to align with the salaries and contracts offered by other cities. Collectively, these increases have created a larger than normal year-over- year increase. The 2023 Market Wage Analysis determined that many of City Net’s salaries were low, based on industry standards, which over the past year resulted in staffing issues as City Net employees sought higher paying positions elsewhere. Base salaries for 2024 have been adjusted, so staff are compensated competitively according to current market rates. Providing industry standard compensation will help attract and retain top talent and foster a motivated and dedicated workforce. FISCAL IMPACT The current fiscal year funding is available in the FY 2023-24 budget and future fiscal year funding will be included in the proposed budgets for City Council consideration. Funds per fiscal year may vary based upon actual invoicing of hours and services worked. Option 1 Fiscal Year Accounting Unit-Account Fund Description Accounting Unit, Account Description Amount FY 23-24 12218717-69135 Emergency and Health Grants HHAP 3 – Payment to Subagent $1,885,922.70 FY 24-25 12218718-69135 Emergency and Health Grants HHAP 4 – Payment to Subagent $1,347,037.51 FY 24-25 12218717-69135 Emergency and Health Grants HHAP 3 – Payment to Subagent $608,885.30 Total $3,841,845.51     City Council 31 – 3 12/19/2023 Approve a Street Outreach and Engagement Agreement with City Net December 19, 2023 Page 4 3 9 3 6 Option 2 Fiscal Year Accounting Unit-Account Fund Description Accounting Unit, Account Description Amount FY 23-24 12218717-69135 Emergency and Health Grants HHAP 3 – Payment to Subagent $1,885,922.70 FY 24-25 12218718-69135 Emergency and Health Grants HHAP 4 – Payment to Subagent $1,076,326.90 FY 24-25 12218717-69135 Emergency and Health Grants HHAP 3 – Payment to Subagent $608,885.30 Total $3,571,134.90 EXHIBIT(S) 1. Agreement with City Net – Option 1 2. Agreement with City Net – Option 2 Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Tom Hatch, Interim City Manager     City Council 31 – 4 12/19/2023 1 AGREEMENT BETWEEN THE CITY OF SANTA ANA AND KINGDOM CAUSES, INC. DBA CITY NET FOR STREET OUTREACH AND ENGAGEMENT SERVICES THIS STREET OUTREACH AND ENGAGEMENT AGREEMENT (“Agreement”) is made and entered into on this 19th day of December, 2023, by and between Kingdom Causes, Inc., dba City Net, a California nonprofit corporation (“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.In April, 2021, the City released Request for Proposals #21-061 (“RFP”) for the Homeless Outreach – Street Outreach and Engagement pilot program in the City of Santa Ana, which is service delivery for the specific purpose of reaching out to unsheltered homeless neighbors; connecting them with emergency shelter, housing, or critical services; and providing urgent, non-facility-based care. The RFP allowed for selection of vendor to provide services for up to two (2) years with extensions. B.On October 6, 2021, the Parties entered into Agreement #A-2021-096 for said services and included the RFP as an exhibit to the Agreement #A-2021-096. On July 19, 2022, City Council approved a six-month amendment to extend Agreement #A-2021-096 with City Net through December 31, 2022. C.On December 6, 2022, the Parties entered into Agreement #A-2022-240 for said services for a one (1) year term through December 31, 2023, consistent with the requirements and terms of the RFP. C.City seeks a Contractor which is qualified by experience, preparation, organization, staffing and management to operate programs on behalf of homeless individuals and is familiar with existing homeless services in the City. The City finds that the pilot program, along with the engagement for 2023 with CityNet, was successful. Therefore, under the scope of the RFP, and by the services previously provided by the agreements detailed in these recitals, the City seeks to engage Contractor to continue its Street Outreach and Engagement services in the City of Santa Ana consistent with requirements and term provided in the RFP. D.In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: EXHIBIT 1     City Council 31 – 5 12/19/2023 2 1.SCOPE OF SERVICES Contractor shall perform during the term of this Agreement, the tasks and obligations, including all labor, materials, tools, equipment, and incidental customary work, required to fully and adequately complete the services described and set forth in the Scope of Work attached hereto as Exhibit A. 2.COMPENSATION a.City agrees to pay, and Contractor agrees to accept as total payment for its services for City, the rates and charges detailed in the Budget attached hereto as Exhibit B. The total sum to be expended during the term of this Agreement shall not exceed $3,841,845.51. b.Contractor agrees and understands that the City has the right to withhold up to 10% of the total contract value pursuant to the contractor achieving performance-based goals provided in Exhibit A. City shall evaluate said goals on a quarterly basis. Amounts subject to being withheld shall not exceed $96,046.14 per quarter, or $32,015.38 monthly, during each quarter. The total annual amount, subject to withholding, shall not exceed $384,184.55. c.Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Contractor agrees to execute the City’s standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor’s account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. d.The compensation required pursuant to this Agreement will be paid by City to Contractor from multiple federal, state, and local funding sources (each individually a "Funding Source" and cumulatively the "Funding Sources"), including, but not limited to, the following: i.HHAP Contractor will be required to enter into a separate funding agreement for each Funding Source. Contractor will be required to comply with all requirements of each Funding Source, as detailed in the separate funding agreements. The total amount of compensation in said funding agreements shall count toward the total amount due and owing from City to Contractor under this Agreement, not compensation in addition to the total amount of this Agreement. If Contractor does not execute any of the separate funding agreements, Contractor will forfeit that EXHIBIT 1     City Council 31 – 6 12/19/2023 3 amount of funding from that Funding Source, and City will have the option to terminate this Agreement pursuant to the terms of Section 15, below. Additionally, in the event any Funding Source is reduced by 25% or more, City will have the option to terminate this Agreement pursuant to the terms of Section 15, below. 3.TERM This Agreement shall commence on January 1, 2024, and continue through December 31, 2024, unless terminated earlier in accordance with Section 15 below. 4.INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5.OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement (“Documents & Data”). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 6.INSURANCE Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, its agents, representatives, employees, or subcontractors. EXHIBIT 1     City Council 31 – 7 12/19/2023 4 a.MINIMUM SCOPE AND LIMIT OF INSURANCE Coverage shall be at least as broad as: 1.Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. 2.Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1 (any auto), or if Contractor has no owned autos, Code 8 (hired) and 9 (non- owned), with limits no less than $1,000,000 per accident for bodily injury and property damage. 3.Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.. 5.Sexual Abuse or Molestation (SAM) Liability: If the work will include contact with minors, and the CGL policy referenced above is not endorsed to include affirmative coverage for sexual abuse or molestation, Contractor shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit no less than $1,000,000 per occurrence or claim. 6.If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. b.Other Insurance Provisions The general liability policy is to contain, or be endorsed to contain, the following provisions: 1.The Entity, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Instructor including materials, parts or equipment furnished in connection with such work or operations. 2.For any claims related to this contract, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials, employees, agents, and volunteers. 3.The Insurance Company agrees to waive all rights of subrogation against the Entity, its elected or appointed officers, officials, agents, and employees for losses paid under the terms of any policy which arise from work performed by the Instructor for the Entity. This provision also applies to the Instructor’s Workers’ Compensation policy. 4.Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the Entity. EXHIBIT 1     City Council 31 – 8 12/19/2023 5 Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A: VII, unless otherwise acceptable to the Entity. Verification of Coverage Contractor shall furnish the Entity with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. The Entity reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications, at any time. Special Events Coverage for Instructors Special events coverage is available for an additional fee to provide the liability insurance required by this agreement. Contractor can obtain additional information and cost from the Entity. Special or Low Risk Activities Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. The Entity reserves the right to modify or waive insurance requirements for certain low risk recreational activities. 7. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including cost s, for infringement of any United States’ EXHIBIT 1     City Council 31 – 9 12/19/2023 6 letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 9. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 10. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of t his Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential Information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential Information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that: (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor, disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or, (e) is independently developed by the Contractor without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promo tion, termination or other employment related activities. Contractor affirms that it is an equal EXHIBIT 1     City Council 31 – 10 12/19/2023 7 opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services that are the subject to this Agreement performed by City personnel or by other contractors retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not EXHIBIT 1     City Council 31 – 11 12/19/2023 8 similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic commu nication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director Community Development Agency City of Santa Ana 20 Civic Center Plaza (M-25) P.O. Box 1988 Santa Ana, California 92702 Fax: EXHIBIT 1     City Council 31 – 12 12/19/2023 9 To City Net: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) d ays after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signatures on following page] Brad Fieldhouse Executive Director City Net PO Box 90243 Long Beach, CA 90809 323-485-8881 EXHIBIT 1     City Council 31 – 13 12/19/2023 10 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall City Clerk Tom Hatch Interim City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CITY NET: City Attorney By: Andrea Garcia-Miller Assistant City Attorney (title) Tax ID# RECOMMENDED FOR APPROVAL: Michael Garcia Executive Director Community Development Agency Brad Fieldhouse Executive Director EXHIBIT 1     City Council 31 – 14 12/19/2023 EXHIBIT A Scope of Work EXHIBIT 1     City Council 31 – 15 12/19/2023 Exhibit A: Scope of Work 2024 Santa Ana Multidisciplinary Response Team (SMART) City Net – 901 W. Civic Center Drive, Suite 155, Santa Ana, CA 92705 1 Project Overview City Net will provide street outreach and engagement services through the Santa Ana Multidisciplinary Response Teams (“SMART”) in 2024. In partnership with the Santa Ana Police Department, Santa Ana Community Development, and city departments such as Code Enforcement and Public Works, City Net will staff and deploy SMART teams in responding to homeless calls for service though street outreach and engagement, 16 hours per day, seven days a week. The SMART Teams will address non-emergency homeless calls to increase outreach focused on providing services, addressing mental health, connecting clients to housing and helping more people out of homelessness. Through live dispatch (during operational hours) City Net will deploy multi-disciplinary teams of homeless services professionals to respond to homeless services calls received from the Santa Ana Police Department dispatch, My Santa Ana app (application, online and phone referrals), direct community calls through the City Net Outreach Line, and through proactive engagement by SMART teams. City Net will also implement a new Jail Release Program to provide outreach to clients exiting from the Santa Ana jail in need of housing and shelter services. Deliverables (see endnotes for descriptions of terms below) Annual Goal Outreach Contactsi 4,000 Substance Abuse Assessment 120 Phone Calls Dispatched 8,000 Case Managementiii 1,020 Jail Release Program Positive Exits 25 Street Exitsiv 850 Description of Services Street Outreach Street outreach is service delivery to engage homeless neighbors through the process of rapport- building for the purpose of connecting them with emergency shelter, housing, critical services, and providing urgent, non-facility-based care such as medical health treatment, mental health treatment, counseling, and other services essential for achieving independent living. Street outreach activities help homeless neighbors begin the process of obtaining appropriate supportive services, including assistance in obtaining permanent housing. Street outreach can be viewed as a “service in itself” and “a process of building a personal connection that may play a role in helping a person improve his or her housing, health status, or social support network” which “involves creativity, flexibility, may take EXHIBIT 1     City Council 31 – 16 12/19/2023 Exhibit A: Scope of Work 2024 Santa Ana Multidisciplinary Response Team (SMART) City Net – 901 W. Civic Center Drive, Suite 155, Santa Ana, CA 92705 2 months or years and involves establishing a relationship” to connect a client to services (Olivet J, Bassuk E, Elstad E, Kenney R & Jassil L (2010) Outreach and Engagement in Homeless Services: A Review of the Literature. The Open Health Services and Policy Journal, 3, 53-70). Outreach is integrated into the County Coordinated Entry System (CES) and Homeless Management Information System (HMIS) to provide entrance to and service navigation within the Continuum of Care (CoC) and its resources. Engagement Engagement services are activities to locate, identify, and build relationships with homeless neighbors to offer support, intervention, and connections with homeless assistance programs and/or mainstream social services and other housing programs. Specific activities may include: •Conducting an initial assessment of client needs and eligibility •Providing informal crisis counseling •Addressing urgent physical needs, such as providing meals, blankets, clothes, or toiletries •Actively connecting and providing information and referrals to needed services •Making formal referrals into the city and/or CoC shelter and housing system Case Management Case management activities assess housing and service needs and arrange, coordinate and/or monitor the delivery of individualized services. Specific activities include: •Assessment and intake using HMIS •Conducting initial evaluations including verifying and documenting eligibility •Developing/securing/coordinating services •Helping obtain Federal, State, and local benefits •Monitoring and evaluating program participant progress in particular programs •Providing information and referrals to other providers •Developing an individualized housing stabilization plan Supportive Services Once enrolled in Case Management, clients are offered connections to the following supportive services: •Medicaid/Medi-Cal •Women, Infants and Children (WIC) •Food Stamps/Cal-Fresh/EBT •Federal-State Unemployment Insurance Program •Social Security Disability Insurance (SSDI) •Supplemental Security Income (SSI) EXHIBIT 1     City Council 31 – 17 12/19/2023 Exhibit A: Scope of Work 2024 Santa Ana Multidisciplinary Response Team (SMART) City Net – 901 W. Civic Center Drive, Suite 155, Santa Ana, CA 92705 3 •General Relief (GR), and •Other mainstream resources such as housing, health, social services, employment, education services and youth programs that an individual or family may be eligible to receive. Housing Navigation Housing Navigators have the responsibility of properly matching clients to housing units. These matches require the following activities: •Housing Needs Assessment •Budget •Complete housing applications and cover application fees •Address and overcome any potential barriers to housing (no/low credit, criminal charges, lack of rental history etc) •Landlord introduction to client •Provide a one-time move-in expense payment •Neighborhood introduction so client can assess access and transportation to daily errands and supportive services •Provide a “welcome home” donation package when client is housed, which includes a bed, nightstand, and couch •Provide resources for housed clients to connect with the ensure housing stability City Jail Release Program As a Homeless service provider in Orange County, we understand there are gaps in our system to assist our homeless neighbors. In collaboration with the City of Santa Ana Police Department Jail, Homeless Liaison Officers, and City Net’s Santa Ana Multi-Disciplinary Response Team (SMART), we will address the service gap with individuals being released from the Santa Ana jail to the streets. Upon request from the City of Santa Ana’s Jail, City Net’s case managers will meet with the homeless neighbor at the jail upon exit to develop a plan that will include services aimed to end the individual’s homelessness. Our focus will be assisting the Santa Ana Police Department with requests for service between 11:00 p.m. and 7:00 a.m., meeting with the individual at 7:00 a.m. during our operating hours, in addition to offering our services during our normal operating hours of 7:00 a.m. to 11:00 p.m. The delivery of individual services includes: •Assessment and intake into HMIS •Developing and coordinating services •Direct linkage to shelter for City of Santa Ana residents •Providing and linking individuals to community service providers; mental health and substance abuse programs EXHIBIT 1     City Council 31 – 18 12/19/2023 Exhibit A: Scope of Work 2024 Santa Ana Multidisciplinary Response Team (SMART) City Net – 901 W. Civic Center Drive, Suite 155, Santa Ana, CA 92705 4 •Offer transportation to temporary housing placements •Develop reunification plans for Santa Ana residents as well as non-Santa Ana residents Transportation Through use of privately leased vans and/or transportation services, City Net will engage in: •Transporting unsheltered people to emergency shelters, emergency health, emergency mental health, or other service facilities •Provision of public transportation for participants •Transportation costs (bus tickets, gas, minor car repairs, etc.) to assist homeless neighbors to relocate out of the region, provided they have permanent housing there •Assisting program participants to use public transportation Emergency Health City Net will refer homeless neighbors to emergency health services to the extent that other customary emergency health services and treatments are unavailable or inaccessible to the homeless neighbor. An example of emergency health services to which City Net will refer homeless neighbors is outpatient treatment of urgent medical conditions by licensed medical professionals in community-based settings (e.g.; streets, parks, and campgrounds) to those eligible participants unwilling or unable to access emergency shelter or an appropriate healthcare facility. City Net may assist healthcare professionals in the case management aspects of the following activities: •Assessing health problems and developing treatment plans •Assistance in understanding health needs •Providing directly or assisting to obtain appropriate emergency medical treatment •Providing medication and follow-up services Emergency Mental Health City Net will refer homeless neighbors to emergency mental health services to the extent that other customary emergency mental health services and treatments are unavailable or inaccessible to the homeless neighbor. An example of emergency health services to which City Net will refer homeless neighbors is outpatient treatment of urgent mental health conditions by licensed professionals in community-based setting (e.g.; streets, parks, and campgrounds) to those eligible participants unable or unwilling to access emergency shelter or an appropriate mental health care facility. City Net may assist mental healthcare professionals in the case management aspects of the following activities: •Assess the clients mental health state and determine if the client is under enough duress to warrant a mental health referral •Submitting a client referral to Mental Health Association or Behavioral Wellness •Crisis intervention EXHIBIT 1     City Council 31 – 19 12/19/2023 Exhibit A: Scope of Work 2024 Santa Ana Multidisciplinary Response Team (SMART) City Net – 901 W. Civic Center Drive, Suite 155, Santa Ana, CA 92705 5 •Prescription of psychotropic medications •Explanation about the use and management of medications •Combinations of therapeutic approaches to address multiple problems Dispatch Services In collaboration with the City of Santa Ana, City Net provides dispatch services for people experiencing homelessness to offer timely assistance and support to individuals experiencing homelessness in critical situations. The goal is to send a team of trained case managers into the field to divert police and address non-emergent issues by providing de-escalation, connection to case management services, shelter offers, and housing plans. Calls are placed by police, concerned community members, and people experiencing homelessness requesting help. Dispatchers are trained to handle calls with empathy and understanding, assess the urgency of the calls, and dispatch the appropriate resources through the 10-8 system. Dispatch services include: •Hotline/Phone Service through the 10-8 system •Trained dispatchers to answer phone calls and connect to resources •Collaboration with the City Net Outreach Teams, who log when they answer a call, are en route, response times, and result of interaction into the 10-8 system to track effectiveness of the program •Provide resource referrals and connection to emergency services •Provide crisis intervention when individuals call in an escalated state City Net Data Collection Policy The information City Net collects about individuals and families who access our services is confidentially stored in a local electronic database called the Homeless Management Information System (HMIS). HMIS securely records information (data) about people accessing housing and homeless services, which may include, but is not limited to, names and contact information, birthdates, demographic information, self-reported medical information, Veteran status, disability status, etc. Under the HMIS Data-Sharing Agreement, the individual client data of those who consent to have their information stored in HMIS is only viewable by qualified staff at each participating agency. In order to participate in HMIS, leaders at each agency must sign an Agency Agreement. This includes a commitment to protecting client data and maintaining confidentiality, and agency staff must pass multiple trainings that each go over the importance of client privacy. City Net is accountable to our HMIS Data-Sharing partners, to the local County, to our local Continuum of Care, and to the Department of Housing and Urban Development (HUD) to maintain the privacy and EXHIBIT 1     City Council 31 – 20 12/19/2023 Exhibit A: Scope of Work 2024 Santa Ana Multidisciplinary Response Team (SMART) City Net – 901 W. Civic Center Drive, Suite 155, Santa Ana, CA 92705 6 security of the confidential personal information we collect about our clients and their families. Aside from these legal and funding-related obligations, we also believe we have an ethical responsibility to our clients to not share their personal data in ways to which they’ve not agreed. To ensure City Net's commitment to excellent data collection, privacy and security, analysis and reporting practices, City Net does not authorize external agencies to complete these functions on our behalf except in very limited circumstances and only with prior written approval and with City Net's full participation in all data reporting and analysis. This is so that City Net can responsibly provide context and analysis for the data City Net collects within collaborative efforts to coordinate the most effective services for our homeless neighbors, better understand homelessness in our community, assess the types of resources needed in our local area, and participate in generating aggregate statistical reports to HUD, which help to improve policy and bring adequate funding of services for the most vulnerable populations in our community, and so City Net can assure its ethical and legal responsibilities to homeless neighbors to not share their data in ways to which they have not agreed. i Outreach Contacts reflect the number of interactions for the specific purpose of reaching out to unsheltered homeless neighbors in a process of building trust and offering support toward the long-term goal of connecting them with emergency shelter, housing, or critical services; and providing urgent, non-facility-based care. These activities are intended to help homeless neighbors to obtain appropriate supportive services, including assistance in obtaining permanent housing, medical health treatment, mental health treatment, counseling, supervision, and other services essential for achieving independent living; housing stability case management; and other Federal, State, local, or private assistance available to assist the program participant in obtaining housing stability. This number can be duplicated in any given reporting period. iii Reflects the current number of homeless neighbors who are voluntarily engaged in a formal, written case management relationship with City Net. Clients sign permission to allow City Net case managers to work with them to achieve progress on a mutually agreed upon plan to attain housing and supportive services. Case managers follow-up with housed clients for 6 months after housing to ensure a successful placement. Active cases are engaged once a week on average and are considered inactive after 90 days of no contact. This is an unduplicated number that changes over time as former clients exit case management and new clients enroll. iv Street Exits are defined by HUD and enumerated in the HUD systems performance report, and City Net uses these designations for all street exits achieved through the efforts of two or more agencies working together within the context of the homeless collaborative in the city. HUD designates some of these street exits as “temporary” and some as “permanent”, and City Net exercises discretion to count as exited those homeless neighbors who have a reasonable plan in place to move from temporary shelter to permanent housing. Street exits may also reflect duplicated numbers as individuals may enter, then exit, then reenter shelter/housing multiple times during the reporting period, and HUD guidelines require that City Net count these as multiple street exits even when referring to a single individual. EXHIBIT 1     City Council 31 – 21 12/19/2023 EXHIBIT B Budget EXHIBIT 1     City Council 31 – 22 12/19/2023 Santa Ana SMART Multidisciplinary Street Outreach and Engagement with Live Dispatch Cost Proposal Title/Role Description Full Comp Hrs/ week Wks FTE TOTAL Regional Director Project compliance with management, operations and public safety standards to achieve programmatic outcomes $66.97 8 52.00 0.20 $27,859.52 Program Supervisor Project supervision, staff management $56.81 40 52.00 1.00 $118,164.80 Field Supervisor Field supervision, staff management $47.37 40 52.00 1.00 $98,529.60 Dispatch Supervisor Call center supervisor $45.46 20 52.00 0.50 $47,278.40 Dispatch Staff Live call response $35.33 40 52.00 4.00 $293,945.60 Case Manager II O+E, case management $40.45 40 52.00 16.00 $1,346,176.00 Case Manager III O+E, case management $46.87 40 52.00 6.00 $584,937.60 Data Analyst HMIS data entry, reporting, compliance $36.84 40 52.00 1.00 $76,627.20 Executive leadership Project oversight, quality control, communications, problem solving (Credit due to long-term Santa Ana partnership) $104.23 16 52.00 0.00 -$86,719.36 Finance and billing Payroll, billing $53.22 24 52.00 0.60 $66,418.56 Human resources Staff recruiting, hiring, training, disputes $44.03 20 52.00 0.50 $45,791.20 Operations Inventory, purchasing, technical support $42.11 16 52.00 0.40 $35,035.52 Overtime Allocation $56,549.67 31.20 $2,797,313.67 Item TOTAL Client Services $224,640.00 Client Services $40,000.00 Client Services $40,000.00 Rent $112,320.00 Computing and Telecommunications $47,289.63 Services and supplies $63,636.36 Services and supplies $28,080.00 Services and supplies $37,440.00 Services and supplies $13,104.00 Services and supplies $88,807.68 $695,317.67 Category TOTAL De minimis rate for non-federal entity $349,214.17 $349,214.17 $3,841,845.51 Office space and office furniture rental Santa Ana SMART Street Outreach and Engagement, Jan 1, 2024 - Dec 31, 2024 Live phone response and dispatch, 7 days/week, 9:00am to 9:00pm 11 total teams operating seven days a week, 7:00am to 11:00pm, including City Jail Release Program Labor Standard overtime allocation at 2% of labor Labor Subtotal: Operations and Program Expenses Description Client/staff travel: Nine vehicles, fuel, Uber/Lyft, EE mileage reimbursements, etc. Rapid rehousing fees Emergency Shelter motel vouchers Project TOTAL Computing (computer, IPad, phone), telecommunications (phones & cell service), printer/copier w/supplies, hardware & software, wifi, etc. Law Enforcement, City and Stakeholder Liaison Uniforms, copies, forms, office supplies, PPE supplies, etc. IT support and client management software licenses Financial audit Liability insurance, cyber security insurance, Worker's Compensation insurance Operations and Program Expenses Subtotal: Administration Description Per 2 CFR 200.414-11, de minimis rate established for non-Federal entities who do not have negotiated Indirect Cost Rate. This fee is charged at a rate of 10% to offset expenses incurred by the organization but not billable as direct project expenses. Administration subtotal: 1 12/11/2023 matt@citynet.org EXHIBIT 1     City Council 31 – 23 12/19/2023 1 AGREEMENT BETWEEN THE CITY OF SANTA ANA AND KINGDOM CAUSES, INC. DBA CITY NET FOR STREET OUTREACH AND ENGAGEMENT SERVICES THIS STREET OUTREACH AND ENGAGEMENT AGREEMENT (“Agreement”) is made and entered into on this 19th day of December, 2023, by and between Kingdom Causes, Inc., dba City Net, a California nonprofit corporation (“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.In April, 2021, the City released Request for Proposals #21-061 (“RFP”) for the Homeless Outreach – Street Outreach and Engagement pilot program in the City of Santa Ana, which is service delivery for the specific purpose of reaching out to unsheltered homeless neighbors; connecting them with emergency shelter, housing, or critical services; and providing urgent, non-facility-based care. The RFP allowed for selection of vendor to provide services for up to two (2) years with extensions. B.On October 6, 2021, the Parties entered into Agreement #A-2021-096 for said services and included the RFP as an exhibit to the Agreement #A-2021-096. On July 19, 2022, City Council approved a six-month amendment to extend Agreement #A-2021-096 with City Net through December 31, 2022. C.On December 6, 2022, the Parties entered into Agreement #A-2022-240 for said services for a one (1) year term through December 31, 2023, consistent with the requirements and terms of the RFP. C.City seeks a Contractor which is qualified by experience, preparation, organization, staffing and management to operate programs on behalf of homeless individuals and is familiar with existing homeless services in the City. The City finds that the pilot program, along with the engagement for 2023 with CityNet, was successful. Therefore, under the scope of the RFP, and by the services previously provided by the agreements detailed in these recitals, the City seeks to engage Contractor to continue its Street Outreach and Engagement services in the City of Santa Ana consistent with requirements and term provided in the RFP. D.In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: EXHIBIT 2     City Council 31 – 24 12/19/2023 2 1.SCOPE OF SERVICES Contractor shall perform during the term of this Agreement, the tasks and obligations, including all labor, materials, tools, equipment, and incidental customary work, required to fully and adequately complete the services described and set forth in the Scope of Work attached hereto as Exhibit A. 2.COMPENSATION a.City agrees to pay, and Contractor agrees to accept as total payment for its services for City, the rates and charges detailed in the Budget attached hereto as Exhibit B. The total sum to be expended during the term of this Agreement shall not exceed $3,571,134.90. b.Contractor agrees and understands that the City has the right to withhold up to 10% of the total contract value pursuant to the contractor achieving performance-based goals provided in Exhibit A. City shall evaluate said goals on a quarterly basis. Amounts subject to being withheld shall not exceed $89,278.38 per quarter, or $29,759.46 monthly, during each quarter. The total annual amount, subject to withholding, shall not exceed $357,113.49. c.Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Contractor agrees to execute the City’s standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor’s account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. d.The compensation required pursuant to this Agreement will be paid by City to Contractor from multiple federal, state, and local funding sources (each individually a "Funding Source" and cumulatively the "Funding Sources"), including, but not limited to, the following: i.HHAP Contractor will be required to enter into a separate funding agreement for each Funding Source. Contractor will be required to comply with all requirements of each Funding Source, as detailed in the separate funding agreements. The total amount of compensation in said funding agreements shall count toward the total amount due and owing from City to Contractor under this Agreement, not compensation in addition to the total amount of this Agreement. If Contractor does not execute any of the separate funding agreements, Contractor will forfeit that EXHIBIT 2     City Council 31 – 25 12/19/2023 3 amount of funding from that Funding Source, and City will have the option to terminate this Agreement pursuant to the terms of Section 15, below. Additionally, in the event any Funding Source is reduced by 25% or more, City will have the option to terminate this Agreement pursuant to the terms of Section 15, below. 3.TERM This Agreement shall commence on January 1, 2024, and continue through December 31, 2024, unless terminated earlier in accordance with Section 15 below. 4.INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5.OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement (“Documents & Data”). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 6.INSURANCE Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, its agents, representatives, employees, or subcontractors. EXHIBIT 2     City Council 31 – 26 12/19/2023 4 a.MINIMUM SCOPE AND LIMIT OF INSURANCE Coverage shall be at least as broad as: 1.Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. 2.Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1 (any auto), or if Contractor has no owned autos, Code 8 (hired) and 9 (non- owned), with limits no less than $1,000,000 per accident for bodily injury and property damage. 3.Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.. 5.Sexual Abuse or Molestation (SAM) Liability: If the work will include contact with minors, and the CGL policy referenced above is not endorsed to include affirmative coverage for sexual abuse or molestation, Contractor shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit no less than $1,000,000 per occurrence or claim. 6.If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. b.Other Insurance Provisions The general liability policy is to contain, or be endorsed to contain, the following provisions: 1.The Entity, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Instructor including materials, parts or equipment furnished in connection with such work or operations. 2.For any claims related to this contract, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials, employees, agents, and volunteers. 3.The Insurance Company agrees to waive all rights of subrogation against the Entity, its elected or appointed officers, officials, agents, and employees for losses paid under the terms of any policy which arise from work performed by the Instructor for the Entity. This provision also applies to the Instructor’s Workers’ Compensation policy. 4.Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the Entity. EXHIBIT 2     City Council 31 – 27 12/19/2023 5 Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A: VII, unless otherwise acceptable to the Entity. Verification of Coverage Contractor shall furnish the Entity with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. The Entity reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications, at any time. Special Events Coverage for Instructors Special events coverage is available for an additional fee to provide the liability insurance required by this agreement. Contractor can obtain additional information and cost from the Entity. Special or Low Risk Activities Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. The Entity reserves the right to modify or waive insurance requirements for certain low risk recreational activities. 7.INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 8.INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including cost s, for infringement of any United States’ EXHIBIT 2     City Council 31 – 28 12/19/2023 6 letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 9.RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 10.CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of t his Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential Information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential Information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that: (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor, disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or, (e) is independently developed by the Contractor without reference to information disclosed by the City. 11.CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12.NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promo tion, termination or other employment related activities. Contractor affirms that it is an equal EXHIBIT 2     City Council 31 – 29 12/19/2023 7 opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13.EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14.ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services that are the subject to this Agreement performed by City personnel or by other contractors retained by City. 15.TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a.As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b.Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16.WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not EXHIBIT 2     City Council 31 – 30 12/19/2023 8 similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17.JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18.PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19.NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic commu nication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director Community Development Agency City of Santa Ana 20 Civic Center Plaza (M-25) P.O. Box 1988 Santa Ana, California 92702 Fax: EXHIBIT 2     City Council 31 – 31 12/19/2023 9 To City Net: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) d ays after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20.MISCELLANEOUS PROVISIONS a.Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b.All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signatures on following page] Brad Fieldhouse Executive Director City Net PO Box 90243 Long Beach, CA 90809 323-485-8881 EXHIBIT 2     City Council 31 – 32 12/19/2023 10 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall City Clerk Tom Hatch Interim City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CITY NET: City Attorney By: Andrea Garcia-Miller Assistant City Attorney (title) Tax ID# RECOMMENDED FOR APPROVAL: Michael Garcia Executive Director Community Development Agency Brad Fieldhouse Executive Director EXHIBIT 2     City Council 31 – 33 12/19/2023 EXHIBIT A Scope of Work EXHIBIT 2     City Council 31 – 34 12/19/2023 Exhibit A: Scope of Work 2024 Santa Ana Multidisciplinary Response Team (SMART) City Net – 901 W. Civic Center Drive, Suite 155, Santa Ana, CA 92705 1 Project Overview City Net will provide street outreach and engagement services through the Santa Ana Multidisciplinary Response Teams (“SMART”) in 2024. In partnership with the Santa Ana Police Department, Santa Ana Community Development, and city departments such as Code Enforcement and Public Works, City Net will staff and deploy SMART teams in responding to homeless calls for service though street outreach and engagement, 16 hours per day, seven days a week. The SMART Teams will address non-emergency homeless calls to increase outreach focused on providing services, addressing mental health, connecting clients to housing and helping more people out of homelessness. Through live dispatch (during operational hours) City Net will deploy multi-disciplinary teams of homeless services professionals to respond to homeless services calls received from the Santa Ana Police Department dispatch, My Santa Ana app (application, online and phone referrals), direct community calls through the City Net Outreach Line, and through proactive engagement by SMART teams. City Net will also implement a new Jail Release Program to provide outreach to clients exiting from the Santa Ana jail in need of housing and shelter services. Deliverables (see endnotes for descriptions of terms below) Annual Goal Outreach Contactsi 4,000 Substance Abuse Assessment 120 Phone Calls Dispatched 8,000 Case Managementiii 1,020 Jail Release Program Positive Exits 25 Street Exitsiv 850 Description of Services Street Outreach Street outreach is service delivery to engage homeless neighbors through the process of rapport- building for the purpose of connecting them with emergency shelter, housing, critical services, and providing urgent, non-facility-based care such as medical health treatment, mental health treatment, counseling, and other services essential for achieving independent living. Street outreach activities help homeless neighbors begin the process of obtaining appropriate supportive services, including assistance in obtaining permanent housing. Street outreach can be viewed as a “service in itself” and “a process of building a personal connection that may play a role in helping a person improve his or her housing, health status, or social support network” which “involves creativity, flexibility, may take EXHIBIT 2     City Council 31 – 35 12/19/2023 Exhibit A: Scope of Work 2024 Santa Ana Multidisciplinary Response Team (SMART) City Net – 901 W. Civic Center Drive, Suite 155, Santa Ana, CA 92705 2 months or years and involves establishing a relationship” to connect a client to services (Olivet J, Bassuk E, Elstad E, Kenney R & Jassil L (2010) Outreach and Engagement in Homeless Services: A Review of the Literature. The Open Health Services and Policy Journal, 3, 53-70). Outreach is integrated into the County Coordinated Entry System (CES) and Homeless Management Information System (HMIS) to provide entrance to and service navigation within the Continuum of Care (CoC) and its resources. Engagement Engagement services are activities to locate, identify, and build relationships with homeless neighbors to offer support, intervention, and connections with homeless assistance programs and/or mainstream social services and other housing programs. Specific activities may include: •Conducting an initial assessment of client needs and eligibility •Providing informal crisis counseling •Addressing urgent physical needs, such as providing meals, blankets, clothes, or toiletries •Actively connecting and providing information and referrals to needed services •Making formal referrals into the city and/or CoC shelter and housing system Case Management Case management activities assess housing and service needs and arrange, coordinate and/or monitor the delivery of individualized services. Specific activities include: •Assessment and intake using HMIS •Conducting initial evaluations including verifying and documenting eligibility •Developing/securing/coordinating services •Helping obtain Federal, State, and local benefits •Monitoring and evaluating program participant progress in particular programs •Providing information and referrals to other providers •Developing an individualized housing stabilization plan Supportive Services Once enrolled in Case Management, clients are offered connections to the following supportive services: •Medicaid/Medi-Cal •Women, Infants and Children (WIC) •Food Stamps/Cal-Fresh/EBT •Federal-State Unemployment Insurance Program •Social Security Disability Insurance (SSDI) •Supplemental Security Income (SSI) EXHIBIT 2     City Council 31 – 36 12/19/2023 Exhibit A: Scope of Work 2024 Santa Ana Multidisciplinary Response Team (SMART) City Net – 901 W. Civic Center Drive, Suite 155, Santa Ana, CA 92705 3 •General Relief (GR), and •Other mainstream resources such as housing, health, social services, employment, education services and youth programs that an individual or family may be eligible to receive. Housing Navigation Housing Navigators have the responsibility of properly matching clients to housing units. These matches require the following activities: •Housing Needs Assessment •Budget •Complete housing applications and cover application fees •Address and overcome any potential barriers to housing (no/low credit, criminal charges, lack of rental history etc) •Landlord introduction to client •Provide a one-time move-in expense payment •Neighborhood introduction so client can assess access and transportation to daily errands and supportive services •Provide a “welcome home” donation package when client is housed, which includes a bed, nightstand, and couch •Provide resources for housed clients to connect with the ensure housing stability City Jail Release Program As a Homeless service provider in Orange County, we understand there are gaps in our system to assist our homeless neighbors. In collaboration with the City of Santa Ana Police Department Jail, Homeless Liaison Officers, and City Net’s Santa Ana Multi-Disciplinary Response Team (SMART), we will address the service gap with individuals being released from the Santa Ana jail to the streets. Upon request from the City of Santa Ana’s Jail, City Net’s case managers will meet with the homeless neighbor at the jail upon exit to develop a plan that will include services aimed to end the individual’s homelessness. Our focus will be assisting the Santa Ana Police Department with requests for service between 11:00 p.m. and 7:00 a.m., meeting with the individual at 7:00 a.m. during our operating hours, in addition to offering our services during our normal operating hours of 7:00 a.m. to 11:00 p.m. The delivery of individual services includes: •Assessment and intake into HMIS •Developing and coordinating services •Direct linkage to shelter for City of Santa Ana residents •Providing and linking individuals to community service providers; mental health and substance abuse programs EXHIBIT 2     City Council 31 – 37 12/19/2023 Exhibit A: Scope of Work 2024 Santa Ana Multidisciplinary Response Team (SMART) City Net – 901 W. Civic Center Drive, Suite 155, Santa Ana, CA 92705 4 •Offer transportation to temporary housing placements •Develop reunification plans for Santa Ana residents as well as non-Santa Ana residents Transportation Through use of privately leased vans and/or transportation services, City Net will engage in: •Transporting unsheltered people to emergency shelters, emergency health, emergency mental health, or other service facilities •Provision of public transportation for participants •Transportation costs (bus tickets, gas, minor car repairs, etc.) to assist homeless neighbors to relocate out of the region, provided they have permanent housing there •Assisting program participants to use public transportation Emergency Health City Net will refer homeless neighbors to emergency health services to the extent that other customary emergency health services and treatments are unavailable or inaccessible to the homeless neighbor. An example of emergency health services to which City Net will refer homeless neighbors is outpatient treatment of urgent medical conditions by licensed medical professionals in community-based settings (e.g.; streets, parks, and campgrounds) to those eligible participants unwilling or unable to access emergency shelter or an appropriate healthcare facility. City Net may assist healthcare professionals in the case management aspects of the following activities: •Assessing health problems and developing treatment plans •Assistance in understanding health needs •Providing directly or assisting to obtain appropriate emergency medical treatment •Providing medication and follow-up services Emergency Mental Health City Net will refer homeless neighbors to emergency mental health services to the extent that other customary emergency mental health services and treatments are unavailable or inaccessible to the homeless neighbor. An example of emergency health services to which City Net will refer homeless neighbors is outpatient treatment of urgent mental health conditions by licensed professionals in community-based setting (e.g.; streets, parks, and campgrounds) to those eligible participants unable or unwilling to access emergency shelter or an appropriate mental health care facility. City Net may assist mental healthcare professionals in the case management aspects of the following activities: •Assess the clients mental health state and determine if the client is under enough duress to warrant a mental health referral •Submitting a client referral to Mental Health Association or Behavioral Wellness •Crisis intervention EXHIBIT 2     City Council 31 – 38 12/19/2023 Exhibit A: Scope of Work 2024 Santa Ana Multidisciplinary Response Team (SMART) City Net – 901 W. Civic Center Drive, Suite 155, Santa Ana, CA 92705 5 •Prescription of psychotropic medications •Explanation about the use and management of medications •Combinations of therapeutic approaches to address multiple problems Dispatch Services In collaboration with the City of Santa Ana, City Net provides dispatch services for people experiencing homelessness to offer timely assistance and support to individuals experiencing homelessness in critical situations. The goal is to send a team of trained case managers into the field to divert police and address non-emergent issues by providing de-escalation, connection to case management services, shelter offers, and housing plans. Calls are placed by police, concerned community members, and people experiencing homelessness requesting help. Dispatchers are trained to handle calls with empathy and understanding, assess the urgency of the calls, and dispatch the appropriate resources through the 10-8 system. Dispatch services include: •Hotline/Phone Service through the 10-8 system •Trained dispatchers to answer phone calls and connect to resources •Collaboration with the City Net Outreach Teams, who log when they answer a call, are en route, response times, and result of interaction into the 10-8 system to track effectiveness of the program •Provide resource referrals and connection to emergency services •Provide crisis intervention when individuals call in an escalated state City Net Data Collection Policy The information City Net collects about individuals and families who access our services is confidentially stored in a local electronic database called the Homeless Management Information System (HMIS). HMIS securely records information (data) about people accessing housing and homeless services, which may include, but is not limited to, names and contact information, birthdates, demographic information, self-reported medical information, Veteran status, disability status, etc. Under the HMIS Data-Sharing Agreement, the individual client data of those who consent to have their information stored in HMIS is only viewable by qualified staff at each participating agency. In order to participate in HMIS, leaders at each agency must sign an Agency Agreement. This includes a commitment to protecting client data and maintaining confidentiality, and agency staff must pass multiple trainings that each go over the importance of client privacy. City Net is accountable to our HMIS Data-Sharing partners, to the local County, to our local Continuum of Care, and to the Department of Housing and Urban Development (HUD) to maintain the privacy and EXHIBIT 2     City Council 31 – 39 12/19/2023 Exhibit A: Scope of Work 2024 Santa Ana Multidisciplinary Response Team (SMART) City Net – 901 W. Civic Center Drive, Suite 155, Santa Ana, CA 92705 6 security of the confidential personal information we collect about our clients and their families. Aside from these legal and funding-related obligations, we also believe we have an ethical responsibility to our clients to not share their personal data in ways to which they’ve not agreed. To ensure City Net's commitment to excellent data collection, privacy and security, analysis and reporting practices, City Net does not authorize external agencies to complete these functions on our behalf except in very limited circumstances and only with prior written approval and with City Net's full participation in all data reporting and analysis. This is so that City Net can responsibly provide context and analysis for the data City Net collects within collaborative efforts to coordinate the most effective services for our homeless neighbors, better understand homelessness in our community, assess the types of resources needed in our local area, and participate in generating aggregate statistical reports to HUD, which help to improve policy and bring adequate funding of services for the most vulnerable populations in our community, and so City Net can assure its ethical and legal responsibilities to homeless neighbors to not share their data in ways to which they have not agreed. i Outreach Contacts reflect the number of interactions for the specific purpose of reaching out to unsheltered homeless neighbors in a process of building trust and offering support toward the long-term goal of connecting them with emergency shelter, housing, or critical services; and providing urgent, non-facility-based care. These activities are intended to help homeless neighbors to obtain appropriate supportive services, including assistance in obtaining permanent housing, medical health treatment, mental health treatment, counseling, supervision, and other services essential for achieving independent living; housing stability case management; and other Federal, State, local, or private assistance available to assist the program participant in obtaining housing stability. This number can be duplicated in any given reporting period. iii Reflects the current number of homeless neighbors who are voluntarily engaged in a formal, written case management relationship with City Net. Clients sign permission to allow City Net case managers to work with them to achieve progress on a mutually agreed upon plan to attain housing and supportive services. Case managers follow-up with housed clients for 6 months after housing to ensure a successful placement. Active cases are engaged once a week on average and are considered inactive after 90 days of no contact. This is an unduplicated number that changes over time as former clients exit case management and new clients enroll. iv Street Exits are defined by HUD and enumerated in the HUD systems performance report, and City Net uses these designations for all street exits achieved through the efforts of two or more agencies working together within the context of the homeless collaborative in the city. HUD designates some of these street exits as “temporary” and some as “permanent”, and City Net exercises discretion to count as exited those homeless neighbors who have a reasonable plan in place to move from temporary shelter to permanent housing. Street exits may also reflect duplicated numbers as individuals may enter, then exit, then reenter shelter/housing multiple times during the reporting period, and HUD guidelines require that City Net count these as multiple street exits even when referring to a single individual. EXHIBIT 2     City Council 31 – 40 12/19/2023 EXHIBIT B Budget EXHIBIT 2     City Council 31 – 41 12/19/2023 Santa Ana SMART Multidisciplinary Street Outreach and Engagement with Live Dispatch Cost Proposal Title/Role Description Full Comp Hrs/ week Wks FTE TOTAL Regional Director Project compliance with management, operations and public safety standards to achieve programmatic outcomes $66.97 8 52.00 0.20 $27,859.52 Program Supervisor Project supervision, staff management $56.81 40 52.00 1.00 $118,164.80 Field Supervisor Field supervision, staff management $47.37 40 52.00 1.00 $98,529.60 Dispatch Supervisor Call center supervisor $45.46 20 52.00 0.50 $47,278.40 Dispatch Staff Live call response $35.33 40 52.00 4.00 $293,945.60 Case Manager II O+E, case management $40.45 40 52.00 14.00 $1,177,904.00 Case Manager III O+E, case management $46.87 40 52.00 6.00 $584,937.60 Data Analyst HMIS data entry, reporting, compliance $36.84 40 52.00 1.00 $76,627.20 Executive leadership Project oversight, quality control, communications, problem solving (Credit due to long-term Santa Ana partnership) $104.23 16 52.00 0.00 -$86,719.36 Finance and billing Payroll, billing $53.22 24 52.00 0.60 $66,418.56 Human resources Staff recruiting, hiring, training, disputes $44.03 20 52.00 0.50 $45,791.20 Operations Inventory, purchasing, technical support $42.11 16 52.00 0.40 $35,035.52 Overtime Allocation $50,249.84 29.20 $2,562,741.84 Item TOTAL Client Services $224,640.00 Client Services $40,000.00 Client Services $40,000.00 Rent $107,640.00 Computing and Telecommunications $46,800.00 Services and supplies $63,636.36 Services and supplies $26,910.00 Services and supplies $35,880.00 Services and supplies $12,558.00 Services and supplies $85,107.36 $683,171.72 Category TOTAL De minimis rate for non-federal entity $325,221.34 $325,221.34 $3,571,134.90 Office space and office furniture rental Santa Ana SMART Street Outreach and Engagement, Jan 1, 2024 - Dec 31, 2024 Live phone response and dispatch, 7 days/week, 9:00am to 9:00pm 10 total teams operating seven days a week, 7:00am to 11:00pm, including City Jail Release Program Labor Standard overtime allocation at 2% of labor Labor Subtotal: Operations and Program Expenses Description Client/staff travel: Nine vehicles, fuel, Uber/Lyft, EE mileage reimbursements, etc. Rapid rehousing fees Emergency Shelter motel vouchers Project TOTAL Computing (computer, IPad, phone), telecommunications (phones & cell service), printer/copier w/supplies, hardware & software, wifi, etc. Law Enforcement, City and Stakeholder Liaison Uniforms, copies, forms, office supplies, PPE supplies, etc. IT support and client management software licenses Financial audit Liability insurance, cyber security insurance, Worker's Compensation insurance Operations and Program Expenses Subtotal: Administration Description Per 2 CFR 200.414-11, de minimis rate established for non-Federal entities who do not have negotiated Indirect Cost Rate. This fee is charged at a rate of 10% to offset expenses incurred by the organization but not billable as direct project expenses. Administration subtotal: 1 12/11/2023 matt@citynet.org EXHIBIT 2     City Council 31 – 42 12/19/2023