HomeMy WebLinkAboutItem 14 - Purchase Order to Guaranty Chevrolet Motors Public Works Agency
www.santa-ana.org/public-works
Item # 14
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
December 19, 2023
TOPIC: Purchase of Three Chevrolet Trucks for the Santa Ana Police Department
AGENDA TITLE
Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for Three
Chevrolet Silverado 2500HD Trucks, in an Amount Not to Exceed $348,830
(Specification No. 23-174) (Non-General Fund)
RECOMMENDED ACTION
1. Approve an appropriation adjustment recognizing $348,830 in prior-year fund
balance in the Equipment Replacement Fund, Prior Year Carry Forward revenue
account and appropriate the same amount into the Equipment Replacement Fund,
Machinery and Equipment expenditure account for this item. (Requires five
affirmative votes)
2. Authorize a one-time purchase and payment of purchase order to Guaranty
Chevrolet Motors, Inc. for three 2024 Chevrolet Silverado 2500HD service body
trucks in the amount of $318,830, plus a contingency amount of $30,000, for a total
amount not to exceed $348,830, subject to non-substantive changes approved by
the City Manager and City Attorney.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency’s (PWA) Parks, Fleet, and Facilities Division is responsible
for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and
maintenance equipment. The Fleet Services Team maintains an equipment
replacement schedule and works with departments to routinely replace vehicles that
have surpassed their useful life cycle.
With the assistance of the Fleet Services Team, the Santa Ana Police Department
(SAPD) have identified three Crime Scene Investigation vehicles that require
replacement. SAPD has a fleet of 245 vehicles, five of which are commercial trucks
assigned to the Crime Scene Unit which are shared by over 10 individuals and operate
24 hours per day and seven days per week. The Crime Scene Unit is responsible for
the documentation and forensic investigation of crimes ranging from vandalisms to
multi-scene, multi-victim homicides. Scene processing can vary from several minutes to
Purchase Order to Guaranty Chevrolet Motors
December 19, 2023
Page 2
3
9
1
0
several days to complete. The five commercial trucks are crucial in providing the
transportation of equipment and tools required to complete these forensic
investigations.
Santa Ana Ordinance No. NS-3041 authorizes the City to utilize purchase contracts for
any public agency utilizing a competitive bid process. On August 28, 2023 an Invitation
for Bid (IFB) 23-149 for Chevrolet 2500, Silverado, and Colorado Trucks was advertised
on the City’s online bid management and publication system. Two bids were submitted
by the IFB deadline and of the two bids received, one was deemed responsive,
Guaranty Chevrolet Motors, Inc.
On November 7, 2023, a purchase order was awarded to Guaranty Chevrolet Motors,
Inc. of Santa Ana, CA for the purchase of three Chevrolet Silverado 25500HD trucks
and one Chevrolet Silverado 1500 truck. The vendor has agreed to extend the pricing
offered on IFB. 23-149 until December 22, 2023. Therefore, this purchase is in
accordance with the City’s existing purchasing guidelines.
FISCAL IMPACT
With the approval of the requested appropriation adjustment, $348,830 will be
recognized in prior year fund balance in the Equipment Replacement Fund, Prior Year
Carry Forward revenue account (No. 07017002-50001) and appropriate the same
amount into the Equipment Replacement Fund, Machinery & Equipment expenditure
account (No. 07017100-66400). Funds are budgeted and available for expenditure in
the Fiscal Year 2023-24.
Fiscal
Year
Accounting
Unit-Account
#
Fund
Description
Accounting Unit,
Account Description
Amount
FY 23-24 07017100-
66400
Equipment
Replacement
Equipment Replacement,
Machinery & Equipment $348,830
TOTAL $348,830
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Tom Hatch, Interim City Manager