HomeMy WebLinkAboutItem 16 - Purchase Order for Four Chevrolet Passenger Vans for the Santa Ana Police Department Public Works Agency
www.santa-ana.org/public-works
Item # 16
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
December 19, 2023
TOPIC: Purchase of Four Chevrolet Passenger Vans for the Santa Ana Police
Department
AGENDA TITLE
Award a Purchase Order to Penske Chevrolet of Cerritos in an Amount Not to Exceed
$227,492 (Specification No. 23-167A) (Non-General Fund) (Revive Santa Ana)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to Penske Chevrolet of
Cerritos for four 2024 Chevrolet Express 2500 12-Passenger Vans in the amount of
$207,492, plus a contingency amount of $20,000, for a total amount not to exceed
$227,492, subject to non-substantive changes approved by the City Manager and City
Attorney.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency’s Parks, Fleet, and Facilities Division is responsible for the
acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance
equipment.
With the assistance of the Fleet Services Team, the Santa Ana Police Department
(SAPD) have identified a need for four Chevrolet Express Passenger vans. The vans
will support the expansion of the Santa Ana Police Athletic and Activity League
(SAPAAL) Program. The vans will be used as transportation for SAPAAL participants
and City staff to SAPAAL program activities.
The Invitation for Bids (IFB) 23-167A was advertised on October 18, 2023 on the City’s
online bid management and publication system. A summary of IFB vendor participation
and results is as follows:
213 Vendors notified
27 Santa Ana vendors notified
9 Vendors downloaded the bid packet
1 Bid received
0 Bids received from Santa Ana vendors
Purchase Order for Four Chevrolet Passenger Vans for the Santa Ana Police Department
December 19, 2023
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Bids were solicited, opened on November 1, 2023, and evaluated. One bid was submitted
by the IFB deadline. Penske Chevrolet of Cerritos, of Cerritos, CA was the sole bidder.
The submitted bid was determined to be the lowest, responsible bidder, and was
responsive to the specifications for the vehicles for which they submitted a bid, and meets
the City’s requirements.
FISCAL IMPACT
Funding is available in the FY 2023-24 budget. The following table summarizes the funds
budgeted and available for expenditure.
Fiscal
Year
Accounting
Unit-Account
#
Fund
Description
Accounting Unit,
Account Description
Amount
FY 23-24 18114013-
66400
American
Rescue Plan
Act
ARPA - PD, Machinery &
Equipment $227,492
TOTAL $227,492
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Thomas R. Hatch, Interim City Manager