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Home My WebLink AboutLATINO CENTER FOR PREVENTION AND ACTION IN HEALTH AND WELFARE (2)INSURANCE NOT REQUIRED WORK MAY PROCEED CITY CLERK DATE: D c oa c�) LT. �l ve 1. PARTIES AND DATE CITY OF SANTA ANA DONATION AGREEMENT N-2024-014 This Donation Agreement ("Agreement") is made and entered into this 15" day of November, 2023, by and between the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and the laws of the California ("City"), and Latino Center for Prevention and Action in Health and Welfare ("Recipient"). City and Recipient are z sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement. 2. RECITALS 2.1 Community Benefit. The City wishes to provide Recipient with funding to assist Recipient with "Holiday Concert," ("Community Benefit"). The Request for Sponsorship Funds is attached hereto as Exhibit A and incorporated herein by reference. The Parties wish to enter into this Agreement to establish the terms and conditions under which the City will provide funding. 2.2 Public Purpose. The City believes there is a public purpose in promoting health, equity, inclusion, prosperity, and civic engagement through a free holiday event consisting of a mariachi concert along with booths offering self -care activities, cultural arts and crafts, and community resources. The foregoing is a general description of the public purpose, and is not necessarily the only public purpose to be gained from the Community Benefit. 3. TERMS AND CONDITIONS 3.1 Use of Funds. The City has chosen to provide Recipient with a one-time payment of SEVEN THOUSAND DOLLARS ($7,000) for this event because the City has determined that there is a public purpose to be served in supporting the Community Benefit. In executing this Agreement and receiving the funds, Recipient agrees to use the funds only for the purpose described and subject to the terms and conditions provided for in this Agreement. Should Recipient fail to use the funds for such purpose or otherwise comply fully with the terms of this Agreement, City shall have the right to terminate this Agreement and demand the return of the funds pursuant to Section 3.2 below. 3.2 Term; Termination of Agreement. This Agreement shall take effect on the date first above written and remain in effect unless and until terminated by the City. The City has the right to terminate this Agreement upon one day's notice, with or without cause. Should the City terminate this Agreement, it shall also have the right to demand the immediate return of all funds provided to Recipient pursuant to this Agreement, as well as interest at the rate of ten percent (10%) per annum. Notwithstanding the foregoing, the indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.3 Waivers. Insurance or Other Obligations. For purposes of the City's protection, if the City determines that the funds will be used for a purpose which may cause a significant risk of injury, the City may, in its sole discretion, require Recipient to provide certain insurance and CITY OF SANTA ANA DONATION AGREEMENT Page 2 of 4 participant waiver/release protections. This right shall be on -going and may be implemented by the City at any time, and all insurance and waiver/release forms shall be provided on forms, in amounts and with provisions acceptable to City. 3.4 No Oversight by Nothing in this Agreement shall be implied or interpreted as City establishing or providing oversight, control or approval of the Community Benefit or any activities conducted by the Recipient. 3.5 Indemnification. Recipient understands, acknowledges and agrees that Recipient shall assume all risks associated with the Community Benefit, including, but not limited to, the possibility of death or serious trauma or injury. To this end, therefore, Recipient shall defend, indemnify and hold City and its officials, officers, employees, agents and volunteers free and harmless from and against any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any and all acts, omissions, willful misconduct or other activities of the Recipient or its officials, officers, employees, agents, guests, participants attendees, and contractors, including the performance of the Community Benefit or this Agreement, including without limitation the payment of all consequential damages and attorneys' fees and other related costs and expenses. The only exception to the Recipient's obligations hereunder shall be for claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries caused by the sole negligence, sole willful misconduct or sole active negligence of the City. Recipient shall defend, at Recipient's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, employees, agents, or volunteers. Recipient shall pay and satisfy any judgment, award or decree that may be rendered against the City or its officials, officers, employees, agents, or volunteers, in any such suit, action or other legal proceeding. Recipient shall reimburse City and its officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Recipient's obligation to indemnify shall not be restricted or limited by insurance proceeds, if any, received by the City, its officials, officers, employers, agents or volunteers. The indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.6 Entire Contract/Modification. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. The terms and conditions of this Agreement may be altered, modified or amended only by written agreement signed by both Parties. 3.7 Authority to Enter Agreement. The person executing below on behalf of Recipient represents and warrants that the Recipient has all requisite power and authority to conduct its business and to execute, deliver and perform this Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement bind each respective Party. DocuSign Envelope ID: 9F820737-DC7E-4B2D-801D-DF03E9067164 CITY OF SANTA ANA DONATION AGREEMENT Page 3 of 4 N-2024-014 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first above written. ATTEST: APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney CITY OF SANTA ANA k�w HOMAS R. AIATCH Interim City Manager ;3=1'il;Jl4.k6 oocusioneaby::,r M6 B W""^ "-"`l,u E,3512SAB431DU454 Andrea Garcia -Miller AMERICA BRACHO Assistant City Attorney Latino Center for Prevention and Action in Health and Welfare 450 W. 4TH Street, Suite 130 Santa Ana, CA 92701 RECOMMENDED FOR APPROVAL: MICHAEL L. GARCIA Executive Director, Community Development Agency CITY OF SANTA ANA DONATION AGREMMENT Page 4 of 4 EXHIBIT A Request for Sponsorship Funds Title 0032 by Temic Flores in Arts & Culture - Special Event Sponsorship Request Form (SESRF) - 2023 tflores@latinohealthaccess.org Original Submission Name of Primary Temic Contact Flores Contact Title Grant Writer and Coordinator Powered by Submittable D 10/06/2023 id. 44315534 10/06/2023 Name of Entity Latino Center for Prevention and Action in Health and Welfare DSA Latino (organization, Health Access business, neighborhood association) Check the box that Nonprofit 501(c)(3) applies to your entity: Additional Applicant Names (if applicable) Physical Address 405 W. 4th Street Santa Ana California 92701 us Mailing Address 405 W. 4th Street Santa Ana California 92701 us ....... .. ...... -... Phone +17145862094 Email tflores@latinohealthaccess.org Website latinohealthaccess.org Event Name/Title Holiday Concert Event Date(s) December 15, 2023 Is this event FREE Yes and OPEN to the public? Event Location(s) Park & Community Center Familias Corazones Verdes 602 E 4th St, Santa Ana, CA 92701 What city ward(s) will Ward 6 the event be located (click on link below to find wards)? Number of expected 200-400 attendance for your event Brief Description of Latino Health Access (LHA) partners with communities to bring health, Project equity, and sustainable change through education, services, consciousness -raising, and civic participation. Through its promoter/ community health worker model, LHA envisions a healthy, equitable, inclusive and prosperous community that is engaged and civically active. LHNs Children and Youth Engagement Department is hosting a Holiday Concert, an event consisting of a holiday mariachi concert accompanied by several booths with activities dealing with self -care, cultural arts and crafts, and community resources, free of charge. Describe the This event is aimed at bringing a sense of belonging and highlighting the community benefits Latinx cultural celebration of the winter holidays. It will showcase and hire of this event local Santa Ana artists while having them be a part of the event and interact directly with the community. Amount Requested 15000.0 Proposed Use of LHNs proposed use of funds are as follows: Funds Mariachi- $2,000 Permit if needed Food- $3,000 Art supplies-$2,000 Local Artist Subcontractors-$ 1 , 600 Holiday Goody Bags- $1,000 Staff hours- $5,000 - $6,000 Parking Validations-$300 Youth Volunteer Stipends- 1,000 Rental fee: $500 By submitting this I agree application, I have read and agree to be bound by the terms and conditions of the Sponsorship Policy found on the website: https://www.santa- ana,org/cd/arts- culture-office/special- event-sponsorship- policy