HomeMy WebLinkAboutItem 19 - Agreement with Working Wardrobes Project New StartCommunity Development Agency
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Item # 19
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
February 6, 2024
TOPIC: Agreement with Working Wardrobes Project New Start
AGENDA TITLE
Approve an Agreement with Working Wardrobes to Provide Workforce Development
Services to Unemployed People with Barriers to Employment
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Working Wardrobes for
workforce development services, including workforce readiness workshops, job
development, career planning, and job training in an amount not to exceed $742,000,
for a term commencing February 6, 2024 and expiring December 31, 2025 (Agreement
No. A-2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
Since 2018, the California Workforce Development Board (CWDB), the State of
California's agent for the oversight and continuous improvement of California's
workforce development system, has engaged in a formal partnership with the California
Department of Corrections and Rehabilitation (CDCR) and California Prison Industry
Authority (CaIPIA) with the goal of improving labor market outcomes of the state's
justice -involved and formerly incarcerated populations. The CWDB made available state
general funds for the implementation of regional programs to serve the formerly
incarcerated and other justice -involved individuals in California. This funding is referred
to as the Prison to Employment (P2E 2.0) Grant.
The Orange Regional Planning Unit (RPU) was awarded P2E 2.0 funds. Serving 34
cities and multiple large unincorporated areas in Orange County, the Orange RPU
collaborates with partners to build on the region's strengths, address challenges, and
expand opportunities for community members and businesses that fuel economic
vitality. The Orange RPU leads the region's vision for a future -ready workforce that is
better skilled, trained, and prepared to keep industries competitive, communities
thriving, and the economy growing. The Orange RPU is composed of the City of
Anaheim, County of Orange, and the City of Santa Ana Workforce Development Boards
(WDBs). As it pertains to this grant, the City of Santa Ana will be the fiscal agent. The
Agreement with Working Wardrobes Project New Start
February 6, 2024
Page 2
P2E grant requires a partnership with Community Based Organizations (CBOs) that
serve the formerly incarcerated and other justice -involved individuals, and reentry
service providers.
The Santa Ana Workforce Development Board (WDB) authorized the release of a
Request for Proposals (RFP) in August 2023 seeking organizations to provide
workforce services and to establish a list of qualified providers. Three proposals were
received from qualified non -profits. Orange RPU members reviewed and ranked the
proposals. Working Wardrobes was awarded to provide services through December 31,
2025 (term of the agreement).
Working Wardrobes will serve a minimum of 84 formerly justice -involved individuals or
under County Probation or State Parole supervision. Depending on the outcome of a
workforce strategies assessment, individuals will be served through on-the-job training,
or vocational training that leads to industry recognized certificate, or direct placement by
using a wraparound case management coordinated with Working Wardrobes by the
region's three Workforce Development Boards. Coordination of referrals will take place
pre-release at county jails and post release through deployment of staff at probation and
parole offices located throughout the county.
FISCAL IMPACT
The amount of $742,000 has been budgeted in the Prison to Employment, Reserve
Appropriation expenditure account (no. 14418760-69011) and will be transferred to
Payment to Subagent account (no. 14418760-69135) upon City Council approval of the
agreement.
Fiscal Year
Grant
Accounting
Fund
Account Unit,
Total
Year
Unit — Account#
Description
Account Description
FY 2023-24
2024
14418760-69135
Prison to
Payment to Subagent
$247,333
(Feb. — Jun.)
Employment
FY 2024-25
2024
14418760-69135
Prison to
Payment to Subagent
$247,333
(Jul. — Jun.)
Employment
FY 2025-26
2024
14418760-69135
Prison to
Payment to Subagent
$247,334
(Jul. — Dec.)
Employment
TOTAL
$742,000
EXHIBIT(S)
1. Prison to Employment Agreement
Submitted By: Michael L. Garcia, Executive Director of Community Development
Approved By: Tom Hatch, Interim City Manager
EXHIBIT 1
PRISON TO EMPLOYMENT INITIATIVE
SUBCONTRACTOR AGREEMENT BETWEEN
THE CITY OF SANTA ANA AND
WORKING WARDROBES
THIS PRISON TO EMPLOYMENT INITIATIVE GRANT AGREEMENT ("P2E
Agreement"), is hereby made and entered into this 61h day of February, 2024, by and between the
City of Santa Ana, a charter city and municipal corporation of the State of California
("Contractor"), and Working Wardrobes, a California nonprofit organization ("Subcontractor").
RECITALS:
A. On June 20, 2022, the State of California issued a request for applications for the
purposes of advancing the California Workforce Development Board ("CWDB")
Strategic Plan goals, specifically the Prison to Employment Initiative ("P2E").
Contractor was awarded funding under Grant #G-0326.
B. Funds awarded under this grant are designed to address the personal development,
training, and employment needs of California's justice -involved and formerly
incarcerated populations
C. Contractor is the recipient of P2E funds from the State of California. In 2023,
Contractor entered into CWDB Contract Number M90462-7120 commencing on
April 1, 2023, through December 31, 2025, in a total amount not to exceed
$927,341.16 ("State P2E Agreement"). A true and correct copy of the State P2E
Agreement is attached hereto as Exhibit A and incorporated herein by this
reference.
D. Subcontractor has been made aware of the State P2E Agreement and agrees to
comply with all the conditions of the State P2E Agreement and the applicable
State requirements governing the use of P2E grant funds.
E. Contractor now approves the provision of P2E grant funds to Subcontractor in an
amount not to exceed $742,000.00 to be used in compliance with the P2E
objectives defined herein.
F. Subcontractor represents that it has the requisite qualifications, expertise, and
experience to use said P2E grant funds to operate pursuant to P2E objectives.
G. This P2E Agreement is contingent upon the award of P2E grant funds from the
State of California.
H. Contractor and Subcontractor have duly executed this P2E Agreement for the
expenditure and utilization of said P2E funds.
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EXHIBIT 1
NOW THEREFORE, it is agreed by and between the parties that the foregoing Recitals
are a substantive part of this P2E Agreement, and the following terms and conditions are
approved and together with all exhibits and attachments hereto, shall constitute the entire P2E
Agreement between the Contractor and Subcontractor:
1. SCOPE OF SERVICES
Subcontractor shall perform during the term of this P2E Agreement, the tasks and
obligations including all labor, materials, tools, equipment, and incidental customary work
required to fully and adequately complete the services necessary for the P2E objectives, as
detailed in the Program and Budget Narrative attached hereto as Exhibit B and incorporated
herein by reference ("Program").
2. TERM
This P2E Agreement shall take effect on the date first written above and shall terminate
on December 31, 2025, unless otherwise terminated, cancelled or modified according to the
terms of this P2E Agreement.
3. DISBURSEMENT AND FUNDS
A. Contractor was allocated $927,341.16 in P2E grant funds from the State of
California to be expended by December 31, 2025. Contractor agrees to pay to Subcontractor
when, if and to the extent State P2E grant funds are received a sum not to exceed $742,000.00
for Subcontractor's performance of the Program through the term of this P2E Agreement. Said
sum shall be paid after Contractor receives invoices submitted by Subcontractor as provided
herein.
B. Subcontractor shall submit monthly invoices (on or before the 151h day of each
month) in a form prescribed by the Contractor, detailing such expenses. Such schedule may be
modified with the approval of the Contractor.
C. Payment is subject to the receipt and approval of such invoices and monthly
activity reports. Contractor shall pay such invoices within thirty (30) days after receipt thereof,
provided Contractor is satisfied that such expenses have been incurred within the scope of this
P2E Agreement and that the Subcontractor is in compliance with the terms and conditions of this
P2E Agreement. The thirty (30) day period will discontinue if the reimbursement request is
determined to be incomplete and will restart the thirty -day timeline once the remaining required
elements have been submitted. Failure to provide any of the required documentation will cause
the Contractor to withhold all or a portion of a request for reimbursement until such
documentation has been received and approved by the Contractor.
D. Subcontractor agrees to use said funds pursuant to this P2E Agreement to pay for
necessary and reasonable costs allowable under state law and regulations to operate said P2E
Program only. Subcontractor's failure to perform as required may, in addition to other remedies set
forth in this P2E Agreement, result in readjustment of the amount of funds the Contractor is
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EXHIBIT 1
otherwise obligated to pay to the Subcontractor pursuant to the terms hereof, or termination of this
P2E Agreement.
E. Contractor and Subcontractor agree that all payments due and owning under this P2E
Agreement shall be made through Automated Clearing House (ACH) transfers. Subcontractor
agrees to execute the Contractor's standard ACH Vendor Payment Authorization and provide
required documentation. Upon verification of the data provided, Contractor will be authorized to
deposit payments directly into Subcontractor's account(s) with financial institutions.
4. STATE P2E AGREEMENT
Contractor entered into CWDB Contract Number M90462-7120 with the State of
California receiving and recognizing $927,341.16 in P2E grant funds to be used by Contractor to
address career services for former prisoners and parolees. A true and correct copy of the State
P2E Agreement is attached hereto as Exhibit A and incorporated herein by this reference.
Subcontractor has been made aware of the State P2E Agreement and agrees to comply with all
the conditions of the State P2E Agreement and the applicable State requirements governing the
use of P2E grant funds.
5. INDEPENDENT CONTRACTOR
Subcontractor shall, during the entire term of this P2E Agreement, be construed to be an
independent contractor and not an employee of the Contractor. This P2E Agreement is not
intended nor shall it be construed to create an employer -employee relationship, a joint venture
relationship, or to allow the Contractor to exercise discretion or control over the professional
manner in which Subcontractor performs the services which are the subject matter of this P2E
Agreement; however, the services to be provided by Subcontractor shall be provided in a manner
consistent with all applicable standards and regulations governing such services. Subcontractor
shall pay all salaries and wages, employer's social security taxes, unemployment insurance and
similar taxes relating to employees and shall be responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This P2E Agreement creates a non-exclusive and perpetual license for Contractor to
copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual
property embodied in plans, specifications, studies, drawings, estimates, and other documents or
works of authorship fixed in any tangible medium of expression, including but not limited to,
physical drawings or data magnetically or otherwise recorded on computer diskettes, which are
prepared or caused to be prepared by Subcontractor under this P2E Agreement ("Documents &
Data"). Subcontractor shall require all subcontractors to agree in writing that Contractor is
granted a non-exclusive and perpetual license for any Documents & Data the subcontractor
prepares under this P2E Agreement. Subcontractor represents and warrants that Subcontractor
has the legal right to license any and all Documents & Data. Subcontractor makes no such
representation and warranty in regard to Documents & Data which were provided to
Subcontractor by the Contractor. Contractor shall not be limited in any way in its use of the
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EXHIBIT 1
Documents and Data at any time, provided that any such use not within the purposes intended by
this P2E Agreement shall be at Contractor's sole risk.
7. INSURANCE
Subcontractor shall procure and maintain for the duration of the contract insurance against
claims forinjuries to persons or damages to property which may arise from or in connection with
the performance of the work hereunder and the results of that work by the Subcontractor, his
agents, representatives, employees or subcontractors.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
• Commercial General Liability (CGL): Insurance Services Office Form CG 00 01
covering CGL on an "occurrence" basis, including products and completed operations,
property damage, bodily injury and personal & advertising injury with limits no less than
$1,000,000 per occurrence, and $2,000,000 in the aggregate. If a general aggregate limit
applies, either the general aggregate limit shall apply separately to this project/location
(ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required
occurrence limit.
• Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if
Subcontractor has no owned autos, hired, (Code 8) and non -owned autos (Code 9), with
limitno less than $1,000,000 per accident for bodily injury and property damage.
• Workers' Compensation: as required by the State of California, with Statutory Limits,
and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for
bodily injury or disease.
• Sexual Abuse or Molestation (SAM) Liability: If the work will include contact with
minors, and the CGL policy referenced above is not endorsed to include affirmative
coverage for sexual abuse or molestation, Subcontractor shall obtain and maintain a
policy covering Sexual Abuse and Molestation with a limit no less than $1,000,000 per
occurrence or claim.
If the Subcontractor maintains broader coverage and/or higher limits than the minimums shown
above, the Contractor requires and shall be entitled to the broader coverage and/or the higher
limits maintained by the Subcontractor. Any available insurance proceeds in excess of the
specified minimum limits of insurance and coverage shall be available to the Contractor.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status
The Contractor, its officers, officials, employees, and volunteers are to be covered as additional
insureds on the CGL policy with respect to liability arising out of work or operations performed
by or on behalf of the Subcontractor including materials, parts, or equipment furnished in
connectionwith such work or operations. General liability coverage can be provided in the form
of an endorsement to the Subcontractor's insurance (at least as broad as ISO Form CG 20 10 11
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EXHIBIT 1
85 or if notavailable, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38;
and CG 2037 if a later edition is used).
Primary Coverage
For any claims related to this contract, the Subcontractor's insurance coverage shall be primary
coverage at least as broad as ISO CG 20 01 04 13 as respects the Contractor, its officers,
officials, employees, and volunteers. Any insurance or self-insurance maintained by the
Contractor, its officers, officials, employees, or volunteers shall be excess of the Subcontractor's
insurance and shall not contribute with it.
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except
with notice to the Contractor.
Waiver of Subrogation
Subcontractor hereby grants to Contractor a waiver of any right to subrogation which any insurer
of said Subcontractor may acquire against the Contractor by virtue of the payment of any loss
under such insurance. Subcontractor agrees to obtain any endorsement that may be necessary to
affect this waiver of subrogation, but this provision applies regardless of whether or not the
Contractor has received a waiver of subrogation endorsement from the insurer.
Self -Insured Retentions
Self -insured retentions must be declared to and approved by the Contractor. The Contractor may
require the Subcontractor to purchase coverage with a lower retention or provide proof of ability
to pay losses and related investigations, claim administration, and defense expenses within the
retention. The policy language shall provide, or be endorsed to provide, that the self -insured
retention may be satisfied by either the named insured or Contractor.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current
A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the Contractor.
Verification of Coverage
Subcontractor shall furnish the Contractor with original Certificates of Insurance including all
required amendatory endorsements (or copies of the applicable policy language effecting coverage
requiredby this clause) and a copy of the Declarations and Endorsement Page of the CGL policy
listing allpolicy endorsements to Contractor before work begins. However, failure to obtain the
required documents prior to the work beginning shall not waive the Subcontractor's obligation to
provide them.
The Contractor reserves the right to require complete, certified copies of all required insurance
policies, including endorsements required by these specifications, at any time.
Subcontractors
Subcontractor shall require and verify that all subcontractors maintain insurance meeting all the
requirements stated herein, and Subcontractor shall ensure that Contractor is an additional
insured on insurance required from subcontractors.
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EXHIBIT 1
Special Risks or Circumstances
Contractor reserves the right to modify these requirements, including limits, based on the nature
of therisk, prior experience, insurer, coverage, or other special circumstances.
8. INDEMNIFICATION
Subcontractor agrees to defend, and shall indemnify and hold harmless the Contractor, its
officers, agents, employees, contractors, special counsel, and representatives from liability: (1)
for personal injury, damages, just compensation, restitution, judicial or equitable relief arising
out of claims for personal injury, including death, and claims for property damage, which may
arise from the negligent operations of the Subcontractor, its subcontractors, agents, employees,
or other persons acting on its behalf which relates to the services described in section 1 of this
P2E Agreement; and (2) from any claim that personal injury, damages, just compensation,
restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this
P2E Agreement. This indemnity and hold harmless agreement applies to all claims for damages,
just compensation, restitution, judicial or equitable relief suffered, or alleged to have been
suffered, by reason of the events referred to in this Section or by reason of the terms of, or
effects, arising from this P2E Agreement. The Subcontractor further agrees to indemnify, hold
harmless, and pay all costs for the defense of the Contractor, including fees and costs for special
counsel to be selected by the Contractor, regarding any action by a third party challenging the
validity of this P2E Agreement, or asserting that personal injury, damages, just compensation,
restitution, judicial or equitable relief due to personal or property rights arises by reason of the
terms of, or effects arising from this P2E Agreement. Contractor may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the
foregoing, to the extent Subcontractor's services are subject to Civil Code Section 2782.8, the
above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims
that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the
Subcontractor.
9. RECORDS
Subcontractor shall keep records and invoices in connection with the work to be
performed under this P2E Agreement. Subcontractor shall maintain complete and accurate
records with respect to the costs incurred under this P2E Agreement and any services,
expenditures, and disbursements charged to the Contractor for a minimum period of three (3)
years, or for any longer period required by law, from the date of final payment to Subcontractor
under this P2E Agreement. All such records and invoices shall be clearly identifiable.
Subcontractor shall allow a representative of the Contractor to examine, audit, and make
transcripts or copies of such records and any other documents created pursuant to this P2E
Agreement during regular business hours. Subcontractor shall allow inspection of all work, data,
documents, proceedings, and activities related to this P2E Agreement for a period of three (3)
years from the date of final payment to Subcontractor under this P2E Agreement.
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EXHIBIT 1
10. CONFIDENTIALITY
If Subcontractor receives from the Contractor information which due to the nature of
such information is reasonably understood to be confidential and/or proprietary, Subcontractor
agrees that it shall not use or disclose such information except in the performance of this P2E
Agreement, and further agrees to exercise the same degree of care it uses to protect its own
information of like importance, but in no event less than reasonable care. "Confidential
Information" shall include all nonpublic information. Confidential information includes not only
written information, but also information transferred orally, visually, electronically, or by other
means. Confidential information disclosed to either party by any subsidiary and/or agent of the
other party is covered by this P2E Agreement. The foregoing obligations of non-use and
nondisclosure shall not apply to any information that (a) has been disclosed in publicly available
sources; (b) is, through no fault of the Subcontractor disclosed in a publicly available source; (c)
is in rightful possession of the Subcontractor without an obligation of confidentiality; (d) is
required to be disclosed by operation of law; or (e) is independently developed by the
Subcontractor without reference to information disclosed by the Contractor.
11. CONFLICT OF INTEREST CLAUSE
Subcontractor covenants that it presently has no interests and shall not have interests,
direct or indirect, which would conflict in any manner with performance of services specified
under this P2E Agreement.
12. NON-DISCRIMINATION
Subcontractor shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, including the Workforce Innovation and Opportunity Act (29
CFR, Parts 37 and 38), in the recruitment, selection, training, utilization, promotion, termination
or other employment related activities. Subcontractor affirms that it is an equal opportunity
employer and shall comply with all applicable federal, state and local laws and regulations.
13. EXCLUSIVITY AND AMENDMENT
This P2E Agreement and the State P2E Agreement represent the complete and exclusive
statements between the Contractor and Subcontractor, and supersede any and all other
agreements, oral or written, between the parties. In the event of a conflict between the terms of
this P2E Agreement and the State P2E Agreement, the terms of the State P2E Agreement shall
prevail. This P2E Agreement may not be modified except by written instrument signed by the
Contractor and by an authorized representative of Subcontractor. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Subcontractor or the
Contractor. Each party to this P2E Agreement acknowledges that no representations,
inducements, promises or agreements, orally or otherwise, have been made by any party, or
anyone acting on behalf of any party, which is not embodied herein.
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EXHIBIT 1
14. ASSIGNMENT
Inasmuch as this P2E Agreement is intended to secure the specialized services of
Subcontractor, Subcontractor may not assign, transfer, delegate, or subcontract any interest
herein without the prior written consent of the Contractor and any such assignment, transfer,
delegation or subcontract without the Contractor's prior written consent shall be considered null
and void. Nothing in this P2E Agreement shall be construed to limit the Contractor's ability to
have any of the services which are the subject to this P2E Agreement performed by Contractor
personnel or by other Subcontractors retained by Contractor.
15. TERMINATION
This P2E Agreement may be terminated by the Contractor upon thirty (30) days written
notice of termination. In such event, Subcontractor shall be entitled to receive and the
Contractor shall pay Subcontractor compensation for all services performed by Subcontractor
prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require
Subcontractor to deliver to the Contractor all work product(s) completed as of such date, and in
such case such work product shall be the property of the Contractor unless prohibited by law,
and Subcontractor consents to the Contractor's use thereof for such purposes as the Contractor
deems appropriate.
b. Payment need not be made for work that fails to meet the standard of performance
specified in the Recitals of this P2E Agreement.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this P2E Agreement shall be effective unless it is in writing and
signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure
or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy,
whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so
specifies.
17. JURISDICTION - VENUE
This P2E Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this P2E
Agreement shall be determined and governed by the laws of the State of California. Both parties
further agree that Orange County, California, shall be the venue for any action or proceeding that
may be brought or arise out of, in connection with or by reason of this P2E Agreement.
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EXHIBIT 1
18. PROFESSIONAL LICENSES
Subcontractor shall, throughout the term of this P2E Agreement, maintain all necessary
licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ana and all other governmental agencies. Subcontractor shall notify the
Contractor immediately and in writing of its inability to obtain or maintain such permits,
licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this
P2E Agreement.
19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this P2E
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic
communication in the manner provided in this Section, to the following persons:
To Contractor:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
Executive Director,
Community Development Agency
City of Santa Ana
20 Civic Center Plaza (M-xx)
P.O. Box 1988
Santa Ana, California 92702
Fax:714-647-6549
To Subcontractor:
Working Wardrobes
P.O. Box 413 92 Corporate Park #C
Irvine, CA 92606
714-210-2460
A party may change its address by giving notice in writing to the other party. Thereafter, any
communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
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EXHIBIT 1
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of this P2E
Agreement, and shall indemnify Contractor fully, including reasonable costs and attorney's fees,
for any injuries or damages to Contractor in the event that such authority or power is not, in fact,
held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this P2E Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this P2E Agreement on the date and
year first written above.
ATTEST CITY OF SANTA ANA
JENNIFER L. HALL
City Clerk
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
l
Bx d'" a
ANDREA GARCIA-MILLER
Assistant City Attorney
RECOMMENDED FOR APPROVAL
MICHAEL GARCIA
Executive Director
Community Development Agency
10
THOMAS R. HATCH
Interim City Manager
WORKING WARDROBES
By:
Title:
EXHIBIT 1
EXHIBIT A
STATE P2E AGREEMENT
CWDB CONTRACT NUMBER M90462-7120
11
EXHIBIT 1
SCO ID: 7120-M904627120
STATE OF CALIFORNIA - DEPARTMENT OF GENERAL SERVICES
STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER (If Applicable)
STD 213 (Rev.0412020) M90462-7120 EDD-7100
1. This Agreement is entered into between Me Contracting Agency and the Contractor name a ow:
CONTRACTING AGENCY NAME
California Workforce Development Board
CONTRACTOR NAME
Santa Ana Workforce Development Board
2. The term of this Agreement is:
START DATE
April 1, 2023, or upon final approval, whichever is later
THROUGH END DATE
December 31, 2025
3. The maximum amountof this Agreement is:
$927,341.1 b Nine Hundred Twenty-S even Thou sa n d Three Hundred Forty -One Dollars and Sixteen Cents
4. The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference made a part of the greemen .
Exhibits
Title
Pages
Exhibit A
Scope of Work
1
Exhibit B
Budget Detail and Payment Provisions
2
Attachment
B-1
Budget Summary
1
+
Attachment
B-2
Budget Narrative
3
_
+
Attachment
B-3
Exhibit C*
Supplemental Budget
General Terms and Conditions GTC 04/2017
2
-
Exhibit D
Special Terms and Conditions
4
Exhibit E
Solicitation Background
I
rems
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IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.
CONTRACTOR
CONTRACTOR NAME (it other than an individual, state whether a corporation, partnership, etc.)
Santa Ana Workforce Development Board
CONTRACTOR BUSINESS ADDRESS
801 W. Civic Center Plaza 9200
PRINTED NAME OF PERSON SIGNING
Kristine Ridge
CONTRACTOR AUTHORIZED SIGNATI
APPROVED AS TO FORM
"fit L '
Andrea Garcia -Miller
Assistant City Attorney
STATE JZIP
CA 92701
TITLE
City Manager
DATE SIGNED
A�/Z'_�
RECOMMENDED FOR APPROVAL
Michael L. Garcia
Executive Director
Community Development Agency
Page 1 of 2
EXHIBIT 1
SCO ID: 7120-M904627120
STATE OF CALIFORNIA- DEPARTMENT OF GENERAL SERVICES
STANDARD AGREEMENT AGREEMENT NUMBER HASING AUTHORITY NUMBER (if Applicable)
PiJRC
STD 213 (Rev.04/2020) M90462-7120 EDD-7100
STATE OF CALIFORNIA
CONTRACTING AGENCY NAME
California Workforce Development Board
CONTRACTING AGENCY ADDRESS
CITY
STATE
IP
800 Capital Mail, Sulte 1022, MIC 45
Sacramento
CA
r95814
PRINTED NAME OF PERSON SIGNING
TITLE
Myke Grlseta
Grants Development Manager
CONTRACTING AGENCY AUTHORIZED SIGNATURE
DATE SIGNED
CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL
EXEMPTION (if Applicable)
SCM Vol, 14.06
Page 2 of 2
EXHIBIT 1
CWDB Contract No, M90462-7120
CWDB/Santa Ana WDB
Page 1 of 1
EXHIBIT A
SCOPE OF WORK
(Standard Agreement)
1. This Agreement is entered into by and between the California Workforce Development
Board, hereinafter referred to as CWDB, and Santa Ana Workforce Development Board,
hereinafter referred to as the Contractor, for the purpose of providing workforce training
services in accordance with the Prison to Employment (P2E) 2.0 Regional Partnership and
Technical Assistance Grants program.
2. The Project Representatives during the term of this Agreement will be:
California Workforce Development Board
Attn: Myke Griseta
800 Capitol Mall, Suite 1022, MIC 45
Sacramento, CA 95814
Phone: (916) 764-6544
E-Mail: myke.ariseta(o7cwdb.ca.gov
Contract,Sr
Santa Ana Workforce Development Board
Attn! Deborah Sanchez
801 W. Civic Center Plaza #200
Santa Ana, CA 92701
Phone: (714) 565-2622
E-Mail: dsanchez@santa-ana.org
3. Changes to the Project Representatives will not require an amendment to the Contract.
EXHIBIT 1
CWDB Contract No. M90462-7120
CWDB/Santa Ana WDB
Page 1 of 2
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
(Standard Agreement)
A. Ingolging and Pay
1. For services satisfactorily rendered and upon receipt and approval of the invoices, the
CWDB agrees to compensate the Contractor in accordance with Attachments B-1,
Budget Summary and B-2, Budget Narrative. The total amount of this Agreement shall
not exceed Nine :Hundred Twenty -Seven Thousand Three Hundred Fort -One
2. Invoices shall include the CWDB Contract Number M90462.7120 and shall be
submitted monthly in triplicate, in arrears to:
California Workforce Investment Board
800 Capitol Mall, Suite 1022, MIC 45
Sacramento, CA 95814
Attn: James Hill
3, The Contractor is responsible for ensuring that invoices submitted to the CWDB claim
actual expenditures for eligible project costs under Attachments B-1 and B-2. The
Contractor shall, upon demand, remit to the CWDB any grant funds not expended for
eligible project costs or an amount equal to any grant funds expended by the Contractor
in violation of the terms, provisions, conditions, or commitments of this Agreement,
1. The CWDB and the EDD may withhold all or any portion of the grant funds provided for
by this Agreement in the event that that the Contractor has materially and substantially
breached the terms and conditions of this Agreement, including submission of required
reports and data.
2. The CWDB and the EDD will not reimburse the Contractor for costs identified as
Ineligible for grant funding. If grant funds have been provided for costs subsequently
discovered to be ineligible, the CWDB and the EDD may either withhold an equal
amount from subsequent payments to the Contractor or require repayment of an equal
amount to the CWDB by the Contractor.
3. In the event that grant funds are withheld from the Contractor, the CWDB's Executive
Director or designee shall notify the Contractor of the reasons for withholding and advise
the Contractor of the time within which the Contractor may remedy the situation leading
to the withholding.
C. Budget Contingency Clause
It is mutually understood between the parties that this Agreement may have been written
before ascertaining the availability of congressional and legislative appropriation of funds,
for the mutual benefit of both parties, in order to avoid program and fiscal delays which
would occur if the Agreement were executed after that determination was made.
EXHIBIT 1
CWDB Contract No. M90462-7120
CWDB/Santa Ana WDB
Page 2 of 2
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
(Standard Agreement)
This Agreement is valid and enforceable only if (1) sufficient funds are made available by
the State Budget Act of the appropriate State Fiscal Year(s) covered by this Agreement for
the purposes of this program, and (2) sufficient funds are made available to the State by
the United States Government or by the State of California for the Fiscal Year(s) covered
by this Agreement for the purposes of this program. In addition, this Agreement is subject
to any additional restrictions, limitations or conditions established by the United States
Government and/or the State of California, or any statute enacted by the Congress and
Legislature, which may affect the provisions, terms or funding of the Agreement in any
manner.
The parties mutually agree that if the Congress and/or Legislature does not appropriate
sufficient funds for the program, this agreement shall be amended to reflect any reduction In
funds.
The CWDB has the option to terminate the agreement under the 30-day termination clause
or to amend the Agreement to reflect any reduction of funds.
D. California Prompt Payment Clause
Payment will be made in accordance with and within the time specified in Government Code
section 927, et seq.
....................................................
EXHIBIT 1
ATTACHMENT B-1
BUDGET SUMMARY
(Standard Agreement)
> prison EMPLOYMENT
Prison to Employment Initiative 2.0
Budget Summary
Organization Santa Ana Workforce Development Board
Project Name OC WORKS
CWDB Contract No. M90462-7120
CWDB/Santa Ana WDB
Page 1 of 1
Line
Item
Budget Lino Item
Grant Funds
Leveraged Funds
[Match]
Total Project
Budget
source of Leveraged
Funds
Type of Leveraged
Funds
A.
Staff Salaries
$106,999 20
$50,000.00
$156,999.20
WIOA
In Kind
B.
Number offull-time equivalents: 0.3
C.
Staff Benefit Cost
$12,219.00 $D.DO 1 512,219.00 0
D.
Staff Benefit Rate (Percent): 33.99
E.
Staff Travel
$3,000.00
$0.o0
$3,001
F,
Operating Expenses
$12,167.61
$0,00
1 $12,167.61
4
G.
Furniture and Equipment
g
5mall Purchase JUnit cost of under $5,000)
$0.00
$0.00
$0.00
0
Equipment Purchase (See ExhibitG)
$0.00
$0.0D
$0.00
0
Leased Equipment (See Exhibit G)
$0.00
$l
$0.00
D
H.
Consumable Testing and Instructional Materials
$0.00
$0.00
$0.00
0
I.
Training Tuition Payments/Vouchers
$0.00
$100,000.00
$100,000.00
WIOA
In Kind
J.
On -The -lob Training
$0,00
$0,00
$0.000
K.
Participant Wages and Fringe Benefits
$100,000.00
$0,00
$100,000.00
0
L.
Participant Support Services
$54,110.15
S0-00
$54,110.1S
0
M
* "Contractual Services (must mrnplete
Supplementai Budget)
$0.00
$0.04
$0.00
0
N.
Subrecipient (must complete Supplemental
Budget)
$626,898.00
$50,040.00
$676,898.00
Other Grant Funds
In Kind
0.
Indkect costs (complete items 1 and 2 below)
$11,947.20
$0.00
$11,947.20
0
P.
Other (describes
$0.00
$0.00
$0.00
0
Q.
TOTAL FUNDING"
$927,341.16
$200,000.00
$1,127,341.16
"See Exhibit G for definitions for Subrecipient vs Contractors
Total Award
$927,341.16
***Administrative Costs
$119,Zil
Program Costs
$808,122.96
*Indirect Cost Rate must be negotiated and approved by Cognizant Agency, per Appendices ill or IV to Uniform Guidance 2CFRPart200.
1
indirect cost Rate (Percent);
14.92
2
Name ofcognizant Agency:
HHS
'**A maximum o€ 20% of the total project budget will be allowed for administrative costs.
The definition of administrative casts is provided it Appendix A of the RFA.
EXHIBIT 1
ATTACHMENT B-2
BUDGET NARRATIVE
(Standard Agreement)
prison EMPLOYMENT
Prison to Employment Initiative 2.0
Budget Narrative
Organlzatlon1 Santa Ana Workforce Development Board
Pro ect Name I OC WORKS
CWDB Contract No. M90462-7120
CWDB/Santa Ana WDB
Page 1 of 3
Staff Salaries & Benefits
Job Titles of Staff fk Roles and Responsibilities
FIE
Monthly Salary
Months
Total Salary
Benefits
Benefit X
Total Staff Salaries+
Benefits
Economic Development Specialist III -Directs,
coordinates, monitors and evaluates program.
Conducts research and analysis. Analyzes
expense and participant plans. Responsible far
o.m
$12,459.00
36
544,852.40
$2,571.00
5.73
$4y 423.40
reporting and contractual requirements.
Senior Accounting Assistant- Responsible
clerical work processing documents Involved in
0.05
$4,648.00
36
$8,366.40
$2,944.00
33-99
$11,110.40
financial transactions and prepares and
maintains financial and accounting records.
Senior Management Analyst -plans, manages
and supervises the development and operation
of systems for budgeting, accounting, payroll,
0.10
$10,191.00
36
$37,047.60
$4,329.00
11.82
$42,426.60
personnel and/or other administrative
functions for P2E grant.
Senior Accountant,Under general direction,
provides a variety of complex professional
accounting services, administers financial
0.05
$9,296,00
36
$16,732.80
$2,425.00
14.49
$29,157.80
transactions, and prepares various financial
statements and reports.
Total Solary
$106,999.20
Total Benefits
$12,219.170
Staff Salaries & Benefits Total
$119,218.20
Staff Travel
List staff traveling, destination/event, and of transportation`
Note: Staff Travel is for employees of the subreclpient entity only. Anyone else listed under StaffTravel would be an unallowable cost.
$3,000.00
Contractors should budget their own travel Into their contracts and cannot be included under subreclpient entity travel costs. Contractors should budgettheir
own travel into their contracts and cannot be included under subrecipient entity travel costs.
Travel to CaFforl Workforce Association WORKCON Conference -Learn best workforce program best practices to better serve justice involved people. The WORKCON
conference is held annually and the best minds of workforce development across the State of California come together to share best practices, This line item will allow
the ORPU to send staff attached to P2E to attend conference.
$3,000.00
Operating Expenses
Provide breakdown of operating expenses in each of the major line Items below (if op piieableJ
$12,167.61
'Based on FTE for Program Staff
Rent
For share of rerr for P2E Program
$10,007.61
Insurance
$D.OD
Accounting [Payroll Serviced and Audits
$0 00
Consumable office Supplies
$0.00
Printing
$0,00
Communications [phones, web services, etc.l
One Drive Good Storage Collaboration Tool-$720 Annually. The tool will provide user licenses to the service
Pr o idersoftheRPU.
$2,160.00
Mailing and Delivery
$0.00
Dues and Memberships
$0.00
Outreach
$0.00
Furniture and Equipment
$0.00
Small Amount of Equipment and Furniture
Pooled items less than 55,000 per unit, Include
cost allocation - list name of item, Cost, and
$0.00
quantity
EXHIBIT 1
ATTACHMENT B-2
BUDGET NARRATIVE
(Standard Agreement)
CWDB Contract. No, M90462-7120
CWDB/Santa Ana WDB
Page 2of3
Equipment and Furniture
Greater than&5,4aa; List name of Item, cost,
oral quantity to be purchased - prior approval
$p,pp
required and added to Exhibit a:5upplemental
Budget
Leased Equipment
Provide a description of what is being leased,
$0.00
tength of time and costs
See Exhibit G for leasing informntlon
Consumable Testing and lnstructlortal Materials
Explain purpose and planned use along with breakdown of individual costs totaling to total finedtam allocation
$0.00
$0.00
Training Tuition, Payments, Vouchers
Detail casts for programs and sectar•spedfic training and certifleata programs (Include name of organization), as well as training costs for outside training
$0,00
praviders (organlzatfon/lnratlon)
For all training (arid 09sbelow), read Training Servicev
$0.00
On-The-JobTraining
tfst employers and industries partnering to the Mrs. Empfoyer reimhursemantgfor training 6y.pa employer that is provided toa paid participant while engaged In
Productive workfo a fob that:
a) provides knowledge or skills essential to the full and adepuateperformance of the Job;
b) Is made available through program that provides relmtrarsament to the employer afup to 50permat of the wage rate of the participant, except as provided
$0,00
In section 134(c)(3)(H) of the W10AFluul Rule, for the extraordinary casts of providlog the training and additionolsup ervlslon related to the training; and
c) is limited In durothzrtas appropriate tdthe occupotion for which the portlelpantis being tralned, taking In to account the coil tentofthe training, the prior work
experience of the participant, and the sendre stratcgy.of the participant, as appropriate.
Participant Wages and Fringe Benefits
State planned number of participants to receive wages and benefits and give detail of Work Experience or rronsitionallobs along with breakdown of fndividual
$10tl,Otltl.00
costs totaling to total line item allocation,
To he utilized for subsidized employment opportunities. The Funds would cover 100% of the wages In miler to increase the opportunities for P2E pregram participanti.
Program participants will pay whatever the California minimum wage is.
$100,000.00
Supportive Services
Gos cards, bus passas, housing, or any additional immedlate usslstance ant available through any other source: Describe the spacipc services pop) wlllprovlde along
$54,110.15
with the breakdown of indIvidual casts totaling to total fine Item allocation.
Supportive services are based on individual needs ossessmont services necessary to onabia an Individual to overcome barriers to pursue and.devetop theircareor goals,
Supportive services may Include but are notllmited to assistance withtransportation, chlidcare.and dependent care, houiingassista nce, clothing,. medical and other
$54,110.15
sarvlces that are necessary to enable an indtviduai to participate in the various activities,
Contractual Services
Describe services provided by each contractor, cost of individual contract, and name of arganfxatforr/indNfdualservlce provider, ff the contract needs to be
procured, list type of procurement and the esthrrated date the controctwillbe awarded. Upon award, updated hrformotlan must he submitted to CWDOADD In a
$0.00
revised Exhibit G, Supplemental Budget. date the contract will be awarded. Upon award updatedlnformation mustbe submitted to ewos/EDD in a revised
Exhibit G, Supplemental Sudger. -
$0.00
Subreciplent
Describe program services providodby sathsubreciplent, amount of ogreement, and name of program service provider, If procurement needs to occur, list type of
procurement and the estimated dote the agreement will be owurded. Upon award, updated informatfan must be submitted tot R115DD in a mvisedExhibit G,
$62fi BBB 00
Supplemental Budget.
EXHIBIT 1
ATTACHMENT B-2
BUDGET NARRATIVE
(Standard Aareerrtentl
CWDB Contract No, M90462.7120
CWDBISanta Ana WDB
Pnma 'l rsf q
Project kinship -Program will serve Justice involved workforce development and educatlon programs, Including restorative practices; jab training and vocational support
services; and case management services offered to lndlviduaIs with histories of gang and/or justice system lavolvement.IThs main objectives are:1) careet planning,
work readiness skill building, training, and certifications; 2) jab development Intensive case management.
$208,9{36.00
Working Wardrobes -Working Wardrobes has served the Iustice-Involved population for over 25 years, and has successfully daveloped curriculum targeted specifically
to the Incarcerated, raaently releasod, and both In -and out -of- custody job seekers. For this Initiative, Working Wardrobes will provide case managementworkforce
readiness training, job training, and soft skills modules to assist the men and women with multiple barriers to employment that are In the process of prerelease.
$708,966.00
Chrysalis -Program will assist justice-Involved lndivlduals'transttlon Into permanentemployment to accomplish the goal of self-sufficiency. An In house social entorprise
provldes transltlonaI employment for those with severe barriers to employment, Including IhdlvtduaIs In the criminal justice system. Chrysalis agrees to provideTo ne-on-
one case management focused on securing employment; Job readiness classes; resume Preparatlon; and Interview skills tralning.
$208,966,00
Indirect costs (complete Items 1. and 2 below)
Must have approval a/Cognizant Agency.
$11,947.20
Indlrects at 14.92% for FY 22-23
Cognizant Agency US I1eslth and Human Services
$11,947.20
Other(describe)
&plain these costs, wlrjch do not fit Into the speclJfc 11ne Item mtegarles okove.
$0 Op
$a,a0
Grant Award Total
027,341.16
EXHIBIT 1
ATTACHMENT B-3
SUPPLEMENTAL BUDGET
(Standard Agreement)
> prison EMPLOYMENT
Prison to Employment Initiative 2.0
Supplemental Budget
Organization ISanta Ana Workforce Development Board
Proiect Name JOC WORKS
CWDB Contract No. M90462-7120
CWDB/Santa Ana WDB
Page 1 of 2
I. Equipment
List equipment items with a useful life of more than one year and/or with a unit acquisition cost of $5,000 or more charged to the project.
The approval of the budget plan contained in the grant does not constitute approval of the purchase of equipment or request. A separate
request to purchase equipment must be submitted to the state for prior approval. If ]easing equipment is being considered, it must be
included in the procurement analysis.
Item Description
Cost Per Item
Quantity
Total Cost
% Charged to
Project
Total Cost Charged to
Project
TOTAL
$0.00
$0.00
$0.00
Subrecipients and Contractors
II. Contractual Services - Providing Goods or Services that are required to conduct a state program. **If procurement needs to occur and
TBD, provide selection timefra me.
All contractual services must be competitively procured in accordance with state procurement regulations and policies.
Description • Type of Service
Cost
Service Provider
Type of Procurement
TOTAL
III. Subrecipient - Carries out a portion of the state program and Is required to meet all programmatic compliance requirements.
Upon review, the State may determine that a subcontractor is a contractor. If this occurs, procurement would be required.
Program Service Activities
Cost
Agency Name
Working Wardrobes
Working Wardrobes has served the justice -
involved population for over 25 years, and
has successfully developed curriculum
targeted specifically to the incarcerated,
recently released, and both in -and out -of -
custody job seekers. For this initiative,
Working Wardrobes will provide case
management, workforce readiness
training, job training, and soft shills
modules to assist the men and women
with multiple barriers to employment that
are in the process of prerelease.
$208,956.00
EXHIBIT 1
ATTACHMENT B-3
SUPPLEMENTAL BUDGET
(Standard Agreement)
CWDB Contract No. M9O462-7120
CWDB/Santa Ana WDB
Page 2 of 2
Chrysalis
Program will assist justice -involved
individuals' transition into permanent
employment to accomplish the goal of self-
sufficiency. An in house social enterprise
provides transitional employment for
those with severe barriers to employment,
including individuals in the criminal justice
system. Chrysalis agrees to provide: one-
on-one case management focused on
securing employment; job readiness
classes; resume preparation; and interview
skills training
$208,966.00
Project Kinship
Program will serve justice involved
workforce development and education
programs, including restorative practices;
job training and vocational support
services; and case management services
offered to individuals with histories of
gang and/or justice system
involvement. [The main objectives are: 1)
career planning, work readiness skill
building, training, and certifications; 2) job
development, intensive case management.
$208,966.00
TOTALI
$626,E9 .00
EXHIBIT 1
CWDB Contract No. M90462-7120
CWDB/Santa Ana WDB
Page 1 of 4
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
(Standard Agreement)
1. Subcontractors or Grantees
Nothing contained in this Agreement or otherwise, shall create any contractual relationship
between the CWDB and any subcontractors or grantees, and no subcontract or grant shall
relieve the Contractor of their responsibilities and obligations hereunder. The Contractor
agrees to be as fully responsible to the CWDB for the acts and omissions of its
subcontractors or grantees and of persons either directly or indirectly employed by the
Contractor. The Contractor's obligation to pay its subcontractors or grantees is an
independent obligation from the CWDB's obligation to make payments to the Contractor.
As a result, the CWDB shall have no obligation to pay or to enforce the payment of any
monies to any subcontractor or grantee.
2. Consultant —Staff Expenses
The Contractor represents that it has or shall secure at its own expense, all staff required to
perform the services described in this Agreement. Such personnel shall not be employees
of or have contractual relationship with any governmental entity.
3. Public Contract Code (Consultant Services)
The Contractor is advised that it has certain duties, obligations, and rights under Public
Contract Code sections 10335 - 10381 and 10410 - 10412, with which the Contractor should
be familiar. These Public Contract Code sections can be viewed at:
https://leginfo.legislature.ca.gov/faces/codes displayText xhtml?lawCode=PCC&division=2.&title=&p
art=2.&chapter=2. &article=4.
httRs:1/Ieq info, legislature. ca. ov/faces/codes d isp la Text.xhtml?IawCode=PCC&division=2.&title=&
art=2. &chapter=2. &article=8.
4. Contractor Evaluation
Within sixty (60) days after the completion of this Agreement, the Contract Manager shall
complete a written evaluation of the Contractor's performance under this Agreement. If
the Contractor did not satisfactorily perform the work, a copy of the evaluation will be sent
to the Department of General Services, Office of Legal Services within five working days
of the completion of the evaluation, and to the Contractor within 15 working days of the
fling of the evaluation with DGS. (PCC § 10369)
5, Termination Clause
This Agreement may be terminated by CWDB by giving written notice 30 days prior to the
effective date of such termination.
6. Advance Work
Should the Contractor begin work before receiving a copy of the approved Agreement, any
work performed before approval shall be considered as having been done at the
Contractor's own risk and as a volunteer.
EXHIBIT 1
CWDB Contract No. M90462-7120
CWDB/Santa Ana WDB
Page 2 of 4
EXHIBIT D
SPECIAL. TERMS AND CONDITIONS
(Standard Agreement)
7. Force Maieure
Neither party shall be liable to the other for any delay in or failure of performance, nor shall
any such delay in or failure of performance constitute default, if such delay or failure is
caused by "Force Majeure." As used in this section, "Force Majeure" is defined as follows:
Acts of war and acts of God such as earthquakes, floods and other natural disasters such
that performance is impossible.
6. Change n Contractor Staff;
Should a Contractor's team member(s) become unavailable prior to a start date agreed
upon with CWDB, the Contractor will propose an equally well -qualified replacement
consultant after consultation with the CWDB. All replacements are subject to the CWDB's
approval. Switching staff that were identified in the Contractor's proposal with alternates
immediately, or soon thereafter, after execution of this Agreement, are grounds for
termination of this Contract. The CWDB has the right to request removal and/or
replacement of Contractor resources.
9. Avoidance of Conflicts of Interest b the Contractor
A, The Contractor agrees that all reasonable efforts will be made to ensure that no conflict
Of merest exists between its o idbf§, agents; employees, car suItantst or Mdhibers of
Ks governing body.
B. The Contractor shall prevent its officers, agents, employees, consultants, or members of
its governing body from using their positions for purposes that are, or give the
appearance of being, motivated by a desire for private gain for themselves or others such
as those with whom they have family, business, or other ties.
C. In the event that the CWDB determines that a conflict of interest situation exists, any
cost associated with the conflict may constitute grounds for termination of this
Agreement. This provision shall not be construed to prohibit the employment of
persons with whom the Contractor's officers, agents, or employees have family,
business, or other ties so long as the employment of such persons does not result in
increased costs over those associated with the employment of any other equally
qualified applicant and such persons have successfully competed for employment with
other applicants on a merit basis.
D. Certain consultants designated by the EDD's Conflict of Interest Code are required to
file a Statement of Economic Interests, Form 700. The Contractor agrees that if the
Director of EDD determines that a Statement of Economic Interests, Form 700, is
required, the consultant shall obtain the Form 700 and filing instructions from the EDD
Personnel Office.
10. Travel Clause
The travel and per diem shall be set in accordance with Department of Personnel
Administration for comparable classes and that no travel outside the State of California
shall be reimbursed unless prior written authorization is obtained from the CWDB.
EXHIBIT 1
CWDB Contract No. M90462-7120
UMB1Santa Ana WDB
Page 3 of 4
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
(Standard Agreement)
11. Workforce Innovation and 0 ortuni Act
The Contractor agrees to conform to nondiscrimination provisions of the Workforce
Innovation and Opportunity Act (WIOA) and other federal nondiscrimination requirements as
referenced in 29 CFR parts 37 and 38.
12. Disputes
if the Contractor disputes an action of the CWDB In the administration of this Agreement,
the Contractor may appeal to the CWDB's Executive Director or designee. Such appeals
shall be filed within 30 calendar days of the notification from the Contractor of such dispute.
The appeal shall be in writing and 1) state the basis for the appeal, 2) state the action being
requested of the Executive Director, and 3) include any documentation relating to the
dispute.
The CWDB Executive Director will review the correspondence and related documentation
and render a decision of the appeal within 30 calendar days, except in those cases where
the Contractor withdraws or abandons the appeal. The procedural time requirement may be
waived with the mutual consent of the Contractor and the Executive Director.
13. The Contractor shall cooperate with the CWDB with regard to the performance of this
Agreement.
14, The Contractor shall cooperate with the CWDB to provide timely responses to any requests
for data and/or reports the CWDB deems necessary for the evaluation of the grant program.
Such data may include individual program participant data. The Contractor further
understands and agrees that this data will be shared with the CWDB and any other
stakeholders.
16. The Contractor is responsible for the project activities identified In the original Grant
Proposal submitted to the CWDB, which is incorporated by reference and made a part of
this Agreement as if attached hereto. Review and approval by the CWDB is solely for the
purpose of proper administration of grant funds by the EDD and shall not be deemed to
relieve or restrict the Contractor's responsibility.
16. The Contractor shall fulfill all assurances, declarations, representations, and statements
made by the Contractor in the Grant Proposal, documents, amendments, approved
modifications, and communications filed in support of its request for grant funds.
17. The Contractor agrees to procure all permits and licenses necessary to complete the
project, pay all charges and fees, and give all notices necessary or incidental to the due and
lawful proceeding of the project work.
EXHIBIT 1
CWDs Contract No. M90462-7120
CWDB/Santa Ana WD13
Page 4 of 4
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
(Standard Agreement)
18. Executive Order N-6-22 -- Russia Sanctions
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO)
regarding Economic Sanctions against Russia and Russian entities and individuals.
"Economic Sanctions" refers to sanctions imposed by the U.S. government in response to
Russia's actions in Ukraine, as well as any sanctions imposed under state law. The EO
directs state agencies to terminate contracts with, and to refrain from entering any new
contracts with, individuals or entities that are determined to be a target of Economic
Sanctions, Accordingly, should the State determine Contractor is a target of Economic
Sanctions or is conducting prohibited transactions with sanctioned individuals or entities that
shall be grounds for termination of this Agreement. The State shall provide Contractor
advance written notice of such termination, allowing Contractor at least 30 calendar days to
provide a written response. Termination shall be at the sole discretion of the State.
EXHIBIT 1
CWD[3 Contract No. M90462-7120
CVVDBISante Ana WDB
Page 1 of 1
EXHIBIT E
SOLICITATION BACKGROUND
(Standard Agreement)
A link to the solicitation document or relevant statutory language is provided for reference
purposes below. Attachments B-1, Budget Summary, and B-2, Budget Narrative are to serve
as the control documents for the purpose of this Agreement's review by BDD.
Document Title: Prison to Employment (M) 2.0 Regional Partnership and Technical Assistance
Grants Request for Applications
Document Link. https://cwdb,ca.gov/wp-content/uploads/sites/43/2022/06/P2E-2.0-Solicitation-
F I N AL_ACCESS I B LE. pd f
EXHIBIT 1
STATE OF CALIFORNIA
CALIFORNIA CIVIL RIGHTS LAWS ATTACHMENT
DGs OLS 04 (ROV. 01117)
DEPARTMENT OF GENERAL SERVICES
OFFICE OF LEGAL SERVICES
Pursuant to Public Contract Code section 2010, a person that submits a bid or proposal to, or
otherwise proposes to enter into or renew a contract with, a state agency with respect to any
contract in the amount of $100,000 or above shall certify, under penalty of perjury, at the time
the bid or proposal is submitted or the contract is renewed, all of thefollowing:
1. CALIFORNIA CIVIL RIGHTS LAWS: For contracts executed or renewed after
January 1, 2017, the contractor Certifies compliance with the Unruh Civil Rights Act (Section
51 of the Civil Code) and the Fair Employment and Housing Act (Section 12960 of the
'Government Code); and
2. EMPLOYER DISCRIMINATORY POLICIES: For contracts executed or renewed after
January 1, 2017, if a Contractor has an internal policy against a sovereign nation or
peoples recognized by the United States government, the Contractor certifies that such
policies arenot used in violation of the Unruh Civil Rights Act (Section 51 of the Civil Code)
or the Fair Employment and Housing Act (Section 12960 of the Government Code).
I, the officlai named below, certify under penalty of perjury under the laws of the State of
California that the foregoing is true and correct.
Proposer/Bidder Firm Name (Printed)
City of Santa Ana
By (Authorized Signature)
Printed Name and Title of Person Signing
Michael Garcia, Executive Director Community DaveiopmentAgency
Executed in the County of
Change
Date Executed
Federal ID Number
95-6000785
Executed in the State of
CA
EXHIBIT 1
CERTIFICATION REGARDING LOBBYING
CERTIFICATION FOR CONTRACTS, GRANTS, LOANS,
AND COOPERATIVE AGREEMENTS
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for Influencing or attempting to influence an officer or employee of an agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal
loan, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its Instructions.
(3) The undersigned shall require that the language of this certification be included in the award
documents for all* subawards at all tiers (including subcontracts, subgrants and contracts under grants,
loans, and cooperative agreements) and that all* subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering -into -thin transaction -imposed -by- ,ee-tion 1-362�-T-itI"VL�Gode. Any-person-who-faNs to f11
the required certification shall be subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each such failure.
City of Santa Ana Is n to Em to ment faro ram
Grantee/Contractor Organization Program/Title
Michael Garcia Executive Director Commun' Develo ment Agency
Name and Title of Authorized Signatory
Signature Date
*Note: In these instances, "All," in the Final Rule is expected to be clarified to show that it applies to
covered contracYgrant transactions over $100,000 (per 29 CFR 93.110).
FDO16 (Rev. 07121/2010)
EXHIBIT 1
DISCLOSURE OF LOBBYING ACTIVITIES
Complete this form to disolose lobbying activities pursuant to 31 U.S.C. 1352
(See reverse for public burden disclosure)
of Federal Action
a. contract a. bid/offer/application a. initial filing
b. grant b. initial award b. material change
c, cooperative agreement c, post -award For Material Change Only:
d, loan year quarter
e. loan guarantee date of last report
f, loan insurance
4. Name and Address of Reporting Entity: 6. If Reporting Entity in No, 4 Is a Subawardee,
Prime Subawardee Enter Name and Address of Prime:
Tier , /f known:
Congressional District, f known: -- Congressional District, !f known: _
6, Federal Department/Agency: 7. Federal Program Name/Description:
CFDA Number lfa !/cable;
8, Federal Action Number, if known: 9. Award Amount, if known:
10,a. Name and Address of Lobbying Entity b. Individual Performing Services (include address
(if individual, last name, first name, Ml): if different from No. 10a.)
last name, firsfi name, MI):
_ (attach Continuation Sheet (s) Sl;-I Sr -A, if neceasary) _
11. Amount of Payment (check all that apply): 13. Type of Payment (check all that apply):"°°..
Actual -planned T--stainer
12, Form of Payment (check all that apply): b. one-time fee
a. cash c. commission
b. in -kind; specify: nature d. contingent fee
value a, deferred
- - f. other; specify,
14, Brief Description of Services Performed orto be Performed and date(s) of Service, including
officer(s), employee(s) or Members) contacted, for Payment Indicated on Item 11:
Continuatlon Sheet
Yes No
16, Information requested through this form Is authorized by
Title 31 U.S.C. Section 1352. This disclosure of
Signature;
lobbying activities is a material representation of fact
upon which reliance was placed by the tier above when
Print Name:
this transaction was made or entered into. Thia dis-
closure Is required pursuant to 31 U.S.C. 1352. This
Title:
information will be reported to the Congress aeml-
annually and will be available for public inspection. Any
person who fails to file the required disclosure shall be
Telephone No.; Date:
subject to a oMl penalty of not less than $10,000 and
not more than $100,000 for each such failure,
Federal Use only:
INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES
Authorized for Local Reproduction
Standard form - LLL-A (Rev. 7-97)
EXHIBIT 1
This disclosure form shall be completed by the reporting entity, whether subawardea or prime Federal recipient, at the initiation
or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S,C, Section 1352, The
filing of a form is required for each payment or agreement to make payment to any lobbying entity for Influencing or attempting
to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee
of Congress, or an employee of a Member of Congress In connection with a covered Federal action. Use the SF-LLL-A
Continuation Sheet for additional information if the space on the form is Inadequate, Complete all Items that apply for both the
Initial filing and material change report. Refer to the Implementing guidance published by the Office of Management and Budget
for additional information.
1. Identify the type of covered Federal action for which lobbying activity Is and/or has been secured to influence the
outcome of a covered Federal action.
2, Identify the status of the covered Federal action.
3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the
information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last
previously submitted report by this reporting entity for this covered Federal action,
4, Enter the full name, address, city, state, and zip code of the reporting entity, Include Congressional District, if known.
Check the appropriate classificatlon of the reporting entlty that designates if it is, or expects to be, a prime or
subaward recipient, identify the tler of the subawardea, e,g„ the first subawardea of the prime is the 1st tier,
Subawards include but are not limited to subcontracts, subgrants and contract awards under grants.
6. If the organization filing the report In Item 4 checks "Subawardee", then enter the full name, address, city, state, and
zip code of the prime Federal recipient, Include Congressional District, if known.
6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizational
level below agency name, If known. For example, Department of Transportation, United States Coast Guard.
7, Enter the Federal program name or description for the covered Federal action (item 1). if known, enter the full
Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans and loan
commitment.
8. Enter the most appropriate Federal identifying number available for the Federal action identified In item 1 (e.g.,
Request for Proposal (RFP) number, Invitation for laid (IFS) number, grant announcement number, the contract, grant,
or loan award number, the application/proposal control number assigned by the Federal agency). Include prefixes,
e.g„ "RFP-DIE-90-001."
9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the
Federal amount of the award/loan commitment for the prime entity identified in €tam 4 or B.
10. (a) Enter the full name, address, city, state, and zip code of the lobbying entity engaged by the reporting entity
Identified in item 4 to influence the covered Federal action.
(b) Enter the full names of the individual(s) performing services, and include full address If different from 10 (a).
Enter Last Name, First Name, and Middle Initial (MI).
11. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (item 4) to the
lobbying entity (item 10). Indicate whether the payment has been made (actual) or will be made (planned). Check all
boxes thatapply. If this is a material change report, enter the cumulative ameunt of payment made or planned to be
made,
12. Check the appropriate box(es). Check all boxes that apply. If payment Is made through an In -kind contribution,
specify the nature and value of the In -kind payment.
13. Check the appropriate box(es). Check all boxes that apply. If other, specify nature.
14. Provide a specific and detailed description of the services that the lobbyist has performed, or will be expected to
perform, and the date(s) of any services rendered. Include all preparatory and related activity, not Just time spent In
actual contact with Federal officials. Identify the Federal offioial(s) or omployee(s) contacted or the offlcer(s),
empioyes(s), or Member(s) of Congress that were contacted.
16. Check whether or not a SF-LLL-A Continuation Sheet(s) is attached.
16. The certifying official shall sign and date the form, print his/her name, title, and telephone number.
A
Federal Uso Only, Authorized for local Reproduction
Standard Form • LLL A (Rev. 7-97)
EXHIBIT 1
STATE OF CAUFORNIA DEPARTMENT OF GENERAL SERVICES
FEDERAL DEBARMENT CERTIFICATION FORM PROCUREMENT DIVISION
DGS PR 2 (Rev,12119)
Certification regarding Debarment, Suspension, Ineligibility
and Voluntary Exclusion Lower Tier Covered Transactions
This certification is required by the regulations implementing Executive Order 12549, Debarment and
Suspension, 29 CPR Part 98, Section 98.610, Participants responsibilities. The regulations were
published as Part VII of the May 26, 1989 Federal Register (pages 19160-19211).
(BEFORE COMPLETING CERTIFICATION, READ THE INSTRUCTIONS ON THE NEXT PAGE
WHICH ARE AN INTEGRAL PART OF THE CERTIFICATION)
1. The prospective recipient of Federal assistance funds certifies, by submission of this IFBIRFP
Response, that neither it nor its principals are presently debarred, suspended, proposed For
debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any
Federal department oragency.
2. Where the prospective recipient of Federal assistance funds is unable to certify to any of the
statements in this certification, such prospective participant shall attach an explanation to this
IFBIRFP Response.
Name and Title of Authorized Representative
W—chael Garcia Xe-du i—
Signature
)mmun
bate
Page 7 of 2
evelopment Agency
EXHIBIT 1
FEDERAL DEBARMENT CERTIFICATION FORM (CONTINUED)
Instructions for certification
1. By signing and submitting this IFB Response, the prospective recipient of Federal assistance funds is
providing th.e.certifioation as set out below.
2. The certification in this class is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective recipient of Federal assistance funds
knowingly rendered an erroneous certification, in addition to other remedies available to the Federal
Government, the Department of Labor (DOL) may pursue available remedies, including suspension and/or
debarment.
3. The, prospective recipient of Federal assistance funds shall provide immediate written notice to the person to
which this RFP Response is submitted if at any time the prospective recipient of Federal assistance funds
learns that its certification was erroneous when submitted or has become erroneous by reason of changed
circumstances.
4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction,"
"participant," "person," "primary covered transaction," "principal," "RFP Response," and "voluntarily excluded,"
as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules
implementing Executive Order 12549. You may contact the person to which this RFP Response is submitted
for assistance in obtaining a copy of those regulations.
v. The prospective recipient of Federal assistance funds agrees by submitting this RFP Response that, should
the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered
trap.sact'rorLwtth_a_persantwhais debar_red,suspended,Jdeclar-ed-ineligible�or-wluntar-ily-excluded-from -
participatlon In this covered transaction, unless authorized by the DOL,
6. The prospective recipient of Federal assistance funds further agrees by submitting this RFP Response that it
will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion - Lower Tier Covered Transactions," without modification, in all lower tier covered transactions and
in all solicitations for lower tier covered transactions.
7, A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered
transaction, unless it knows that the certification is erroneous. A participant may decide the method and
frequency by which it determines the eligibility of its principals. Each participant may but is not required to
check the List of Parties Excluded from Procurement or_Non-Procurement_Proarams.
8, Nothing contained in the foregoing shall be construed to require establishment of a system of records in order
to render in good faith the certification required by this clause. The knowledge and information of a participant
is not required to exceed that which is normally possessed by a prudent person in the ordinary course of
business dealings.
9. Except for transactions authorized under paragraph 5 of these Instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred,
ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available
to the Federal Government, the DOL may pursue available remedies, including suspension and/or debarment.
Page 2 of 2
EXHIBIT 1
Stote of callfornia—department of General services, Procurement aivlslon
GSPa-05-105 (REV 09/09)
BIDDER DECLARATION
Solldtatlon Number_
1. Prime bidder information (Review attached Bidder Declaration Instructions prior to completion of this form):
a. Identify current California certification(s)(MB,SO, NVSA,DVBE): or None fa (If 'None, go to item #2)
b. Will subcontractors be used for this contract? Yes ONO ❑ (if yes,(ndlcate the distinct element of work,your firmfirm will perform in this contract
e.g., list the proposed products produced by your firm,state if your fine owns the transportation vehicles that will deliver the products to the State,
Identify which solicited services your firm will perform, etc.). Use additional sheets, as necessary.
c. IfyouareaCallforniacertifed4VBC: (1)Areyouabroker oragent? Yes ONo❑
(2) if the contract includes equipment rental, does r co any own at least 51 % of the equipment
provided Inthis contract (quantityandvalue)?Yean NIA
2. If no subcontractors will be used, skip to certification below. Otherwise, list all subcontractors for this contract. (Attach additional pages If necessary):
SubcontractorNane,ContactPers9n,
Phone Number&Fax Number
SubcontractorAddress
&Email Address
CACertkadan(M13,S11,
NVSAMVKorNone)
Work performed or goods pfovided
ior thk contract
Orresponding
%of bidprlee
Good
Standing?
5194
Rental?
0%
❑
C%
0%
CERTIFICATION: By signing the bid response,] certify under penalty of perjury that the information provided is true and correct,
page of_
EXHIBIT 1
State of Cantarrb--Department or General Sarvlcaa,Procurement Divislon
GSPMS-1D5 mEVOSMU)IrstruCtlons
BIDDER DECLARATION Instructions
All prime bldders {tke fiem submittingthe bid) must complete the Bidder Monition.
i.a.
11.
Identlfyall Currant cerggcatlansIssued by the State of CgIfornra. If the prime bldderhas no(aliforith
cerdfication(s), checkthe line Iaheled'Homeand proceed to Item p2, If the pdme bidder possesses one or
more of the following certlficatlons,enterthe appllable certificatlai{s) on tho Ilne:
Mlcrebushless (MO)
Small Business (SO)
NonpioMVntcronletvire Agency (NVSA)
• Disabled VeteianPalnessEnterprise (DYBq
Matk dther"Yes"or"fid'to Ideetfyxfiothersubmntradors wlII bowed forthe contract. If theresporoe is
"No,proceed to Itemdl.c. li'W,'enter on the line the distinct element of work contained In the contract
to be pot fonoed orthe goods to be provided by the prime bidder. %out liulude goods arservkestabe
provided hysukcontractors.
Bidders cerilfied as MB,SB, NVSA,andlor DVBE must provide a tam merdally useful function as defined in
Military anclVeterans(ode Secgan999far DYBEs andfiovernment Code Seddon 14837(d)(4)(A) forsmalll
n1lowbusinesses.
Bids must propose that certified bidders provide a commerciadyasefid function for the resulting da ntrad or
the bldwill bedeomed iton-responsfre and rejected by the State. For quesdonsregarding the solldlotion,
Nate: A subcontrador is any parson,iirm, corporation, or c rganiration contracting to perform
part of tho primes contract.
U. This Item Is only to be completed by businesses certified by California as aDVBE.
(1) DedarewhethertheprimeWile*abrokeraragentbymarkingdther"Yes"or'No:The Military and
Yeterans Code Salton 999,2 tb] deflltes"broker"ar ageni`as a certified DVBE contractorar subron-
tractorthat does not have title, possessbn,control, and riskofioss of materials,supplies,servlces,or
equipment provided to an awarding departmeat,unless one or mare of the disabled veteran owners
has atleast 51-percent ownership ofthe quairdlyand value oftile materials supplies serrices,aad of
each piece of equipment provided under the contract
(2) IfblMngrental equlprnerd markelther"Yes or No°toldentlfylfthe pdmewelderownsatleast 51%
of the equipment pmvlded (quantity and value). If nat bidding rental equlpmenG mark"NIA'for"nod
applicable."
2. Una subcontractors aii proposecldo not complete the table. Read the caidificatIon otthe bottom ofthi
form and complete'Page,, �,of,' on thefwm.
ifsubcontracmrs will be used, complete the table listing all subcontractors. Ifnecessary,attach additional
pages and complete the"Page _ of'accordligly.
2,(millneed)Column Labels
SrsbroutracforNanve:ContadPersan;PhonaNumberBFmrlfumhar- lEsieach dementforall
subcontractors,
Sabcoatractordiddrem&fmol/ArIfts—Enter the address andlfavaBable, an Emall address.
CalertlRraNnn fAfR,SB, fINSA, DVRfarNane)---If tkesukcantraRmpoasesses a current Stateaf
011ferrila rtlficatlan(sl,vedfyonthis webslte(yry a Deuce. d,d s
1Parbperfnrtuedarrpaodsprnvidedfor tbfsconlrod—ldenilfythedlstinctelement ofworkcontalned
in the contract to be performed or the goods to bepravided byeach sabtomtractoc Certified sub(oniradors
mustproAdea caaarnemlally useful funttlon for the contract. (See paragraph 1.b above for codedtatlons
regarding the definitlon of rommercially useful fundlon.) If a certified subcontractor Is farther suhmntrach
Ing a greater portion afthe work or goods provided brtbe resulting contractthan would be expected by
normal Indwtrypiactices altadl a separatesheet ofpapererpiaining the situation.
Cariespovadbig%ofbfdpdre--fnterthe corresponding percentage of thetotal bid pricefur thegoods
andlarsairlces to bepravided by each subcontractor. Do not enter@ ddiaramount.
6oadStond1aQ7--provide a response for each subcomractar I sted. Enter elther"Yas"ar"No"to indicate
that thepdme bidder has verified that the subconloctor(s) is In good standing for all of the following:
If a corporation, the company is qualified rode business In Callfornla and designated by the State
of California 5ecretaly of State to be fu goodstariding
Possesses valid State of t_alifiomla certlficadon(s) if chlmrng MB,SB, NVSA, and/or DVBE status
57%Rertfal7---This pertains to the appilablilty of rental egarpment Based on the fallowing parameters,
mterelthtt"NiA"(notappilczbie),Wfs"or"No"foreadt sdcontradcellsted,
Enter"N)RTthe°
Subcontractor KNOT a DYBE (regardless ofwllether ornot rental equipment isprovided bythe
subconlractor)or
SobcormactorlsNOTprovidingrentarequipmenl(regardlessofwhetherormot submntradoifsa
DVBO
Enter"Yes"if the subcontractor is a Caglondar certified DYBEproviding rental equipment and the
subcontractor owns at least 51%of the rental equlpmeit(quanlity anndval ue) It will be providing for
tie contract.
Enter" No" lithe subcontractor isa California celled DYBE providing rental equipment but the sub-
contractordoes NOf own at least 51%ofthe rental equipment (quiolityand value) Itwlll be providing,
Read the certification at the bottom ofthepage and completethe"Page^of. ,"nuardingly,
EXHIBIT 1
Contractor Certification Clauses
CCC 0412017
CERTIFICATION
1, the official named below, CERTIFY UNDER PENALTY OF PERJURY that 1 am
duly authorized to legally Find the prospective Contractor to the clause(s) listed
below. This certification is made under the laws of the State of California.
er Nirm Name
City of Santa Ana
onzea z5icnature
f 1S:11I#1413;i
Michael Garcia Executive Director Community Development Agency
Printed Name and Title of Person Signing
Orange
CONTRACTOR CERTIFICATION CLAUSES
my
1. STATEMENT OF COMPLIANCE: Contractor has, unless exempted, complied with the
nondiscrimination program requirements. (Gov. Code §12990 (a f) and CCR, Title 2,
Section 11102) (Not applicable to public entities.)
2. DRUG -FREE WORKPLACE REQUIREMENTS: Contractor will comply with the
requirements of the Drug -Free Workplace Act of 1990 and will provide a drug -free
workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution,
dispensation, possession or use of a controlled substance is prohibited and specifying
actions to be taken against employees for violations.
b. Establish a Drug -Free Awareness Program to inform employees about:
1) the dangers of drug abuse in the workplace;
2) the person's or organization's policy of maintaining a drug -free workplace;
3) any available counseling, rehabilitation and employee assistance programs; and,
4) penalties that may be imposed upon employees for drug abuse violations.
c. Every employee who works on the proposed Agreement will:
1) receive a copy of the company's drug -free workplace policy statement; and,
EXHIBIT 1
2) agree to abide by the terms of the company's statement as a condition of employment
on the Agreement.
Failure to comply with these requirements may result in suspension of payments under
the Agreement or termination of the Agreement or both and Contractor may be ineligible
for award of any future State agreements if the department determines that any of the
following has occurred: the Contractor has made false certification., or violated the
certification by failing to carry out the requirements as noted above. (Gov. Code §8350 et
seq.)
3. NATIONAL LABOR RELATIONS BOARD CERTIFICATION: Contractor certifies that
no more than one (1) final unappealable finding of contempt of court by a Federal court
has been issued against Contractor within the immediately preceding two-year period
because of Contractor's failure to comply with an order of a Federal court, which orders
Contractor to comply with an order of the National Labor Relations Board. (Pub. Contract
Code §10296) (Not applicable to public entities.)
4. CONTRACTS FOR LEGAL SERVICES $50,000 OR MORE- PRO BONO
REQUIREMENT: Contractor hereby certifies that Contractor will comply with the
requirements of Section 6.072 of the Business and Professions Code, effective January 1,
2003.
Contractor agrees to make: a good faith effort to provide a minimum number of hours of
pro bono legal services during each year of the contract equal to the lessor of 30
multiplied by the number of full time attorneys in the firm's offices in the State, with the
number of hours prorated on an actual day basis for any contract period of less than a full
............... .
year.or,1..0% of its contract -with -the State.
Failure to make a good faith effort may be cause for non -renewal of a state contract for
legal services, and may be taken into account when determining the award of future
contracts with the State for legal services.
5. EXPATRIATE CORPORATIONS: Contractor hereby declares that it is not an
expatriate corporation or subsidiary of an expatriate corporation within the meaning of
Public Contract Code Section 10286 and 10286.1, and is eligible to contract with the
State of California.
6. SWEATFREE CODE OF CONDUCT:
a. All Contractors contracting for the procurement or laundering of apparel, garments or
corresponding accessories, or the procurement of equipment, materials, or supplies,
other than procurement related to a public works contract, declare under penalty of
perjury that no apparel, garments or corresponding accessories, equipment, materials., or
supplies furnished to the state pursuant to the contract have been laundered or produced
in whole or in part by sweatshop labor, forced labor, convict labor, indentured labor under
penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor,
or with the benefit of sweatshop labor, forced labor, convict labor, indentured labor under
penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor.
The contractor further declares under penalty of perjury that they adhere to the Sweatfree
Code of Conduct as set forth on the California Department of Industrial Relations website
located at www.dir,ca.gov, and Public Contract Code Section 6108.
b. The contractor agrees to cooperate fully in providing reasonable access to the
contractor's records, documents, agents or employees, or premises if reasonably
EXHIBIT 1
required by authorized officials of the contracting agency, the Department of Industrial
Relations, or the Department of Justice to determine the contractor's compliance with the
requirements under paragraph (a).
7. DOMESTIC PARTNERS: For contracts of $100,000 or more, Contractor certifies that
Contractor is in compliance with Public Contract Code section 10295.3.
8. GENDER IDENTITY: For contracts of $100,000 or more, Contractor certifies that
Contractor is in compliance with Public Contract Code section 10295,35.
DOING BUSINESS WITH THE STATE OF CALIFORNIA
The following laws apply to persons or entities doing business with the State of California.
1. CONFLICT OF INTEREST; Contractor needs to be aware of the following provisions
regarding current or former state employees. If Contractor has any questions on the
status of any person rendering services or involved with the Agreement, the awarding
agency must be contacted immediately for clarification.
Current State Employees (Pub. Contract Code §10410):
1). No officer or employee shall engage in any employment, activity or enterprise from
which the officer or employee receives compensation or has a financial interest and i
which is sponsored or funded by any state agency, unless the employment, activity or
— ---enter-prise-is-required-as-a-condition-of-r-eguiar-state-arnployment
2). No officer or employee shall contract on his or her own behalf as an independent
contractor with any state agency to provide goods or services.
Former State Employees (Pub. Contract Code §10411):
1). For the two-year period from the date he or she left state employment, no former state
officer or employee may enter into a contract in which he or she engaged in any of the
negotiations, transactions, planning, arrangements or any part of the decision -making
process relevant to the contract while employed in any capacity by any state agency,
2). For the twelve-month period from the date he or she left state employment, no former
state officer or employee may enter into a contract with any state agency if he or she was
employed by that state agency in a policy -making position in the same general subject
area as the proposed contract within.the 12-month period prior to his or her leaving state
service.
If Contractor violates any provisions of above paragraphs, such action by Contractor shall
render this Agreement void. (Pub. Contract Coale §10420)
Members of boards and commissions are exempt from this section if they do not receive
payment other than payment of each meeting of the board or commission, payment for
preparatory time and payment for per diem. (Pub. Contract Code §10430 (e))
2. LABOR CODEIWORKERS' COMPENSATION: Contractor needs to be aware of the
provisions which require every employer to be insured against liability for Worker's
Compensation or to undertake self-insurance in accordance with the provisions, and
EXHIBIT 1
Contractor affirms to comply with such provisions before commencing the performance of
the work of this Agreement. (Labor Code Section 3700)
3. AMERICANS WITH DISABILITIES CT: Contractor assures the State that it complies
with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on
the basis of disability, as well as all applicable regulations and guidelines issued pursuant
to the ADA. (42 U.S.C. 12101 et seq.)
4. CONTRACTOR NAME CHANGE: An amendment is required to change the
Contractor's name as listed on this Agreement. Upon receipt of legal documentation of
the name change the State will process the amendment. Payment of invoices presented
with a new name cannot be paid prior to approval of said amendment.
5. CORPORATE QUALIFICATIONS TO DO BUSINESS IN CALIFORNIA:
a. When agreements are to be performed in the state by corporations, the contracting
agencies will be verifying that the contractor is currently qualified to do business in
California in order to ensure that all obligations due to the state are fulfilled.
b. "Doing business" is defined in R&TC Section 23101 as actively engaging in any
transaction for the purpose of financial or pecuniary gain or profit. Although there are
some statutory exceptions to taxation, rarely will a corporate contractor performing within
the state not be subject to the franchise tax.
c. Both domestic and foreign corporations (those incorporated outside of California) must
be in good standing in order to be qualified to do business in California. Agencies will
determine whethe_r_a__c�tis j&lr--gon-cL&tanding_b_-oa.11ing_the-Office-of_th.e-ecreta.ry
of State.
6. RESOLUTION: A county, city, district, or other focal public body must provide the State
with a copy of a resolution, order, motion, or ordinance of the local governing body which
by law has authority to enter into an agreement, authorizing execution of the agreement.
7. AIR OR WATER POLLUTION VIOLATION: Under the State laws, the Contractor shall
not be: (1) in violation of any order or resolution not subject to review promulgated by the
State Air Resources Board or an air pollution control district; (2) subject to cease and
desist order not subject to review issued pursuant to Section 13301 of the Water Code for
violation of waste discharge requirements or discharge prohibitions; or (3) finally
determined to be in violation of provisions of federal law relating to air or water pollution.
3. PAYEE DATA RECORD FORM STD. 204: This form must be completed by all
contractors that are not another state agency or other governmental entity.
EXHIBIT 1
1?55:'t'!`tlllt
STATE OF CALIFORNIA--DEPARTMENT OF FINANCE
PAYEE DATA RECORD
(Required when receiving payment from the State of Californla In lieu of IRS W'-® orW' 7)
STD 204 (Rev. 0312021)
.r:,:j
-;r"'A<.:.:'
NAME (This Is required. Do not leave lhls line blank. Must match the payee's federal tax return)
I3USINESS NAME, DSA NAME or DISREGARDED SINGLE MEMBER LLC NAME (If different from above)
MAILING ADDRESS (number, street, apt. or suite no,) (See Instructions on Page 2)
CITY, STATE, ZIP CODE
E-MAIL ADDRESS
Check one f box only that matches the Gntltr type of the AaYee listed In Section 1 above. See Instructions on page 2
❑ SOLE PROPRIETOR l INDIVIDUAL CORPORATION (see instructions on page 2)
❑ 81NGLE MEMBER LLC Disregaided Entltyowned byanindivldual ❑ MEDICAL (e.g., dentistry, chiropractic, etc.)
❑ PARTNERSHIP ❑ LEGAL (e.g., atfornoysorvk9s)
❑ ESTATE OR TRUST ❑ EXEMPT (e.g,, mnproflp
❑ ALL OTHERS
Enter your Tax Identification Number (TIN) in the appropriate box. The TIN must
match the name given in Section 1 of this form. Do not provide more than one (t) TIN.
The TIN is a 0-digit number. Note: Payment will not be processed without a TIN.
• For Individuals, enter SSN.
• If you are a Resident Alien, and you do not have and are not eligible to get an
SSN, enter your ITIN.
• Grantor Trusts (such as a Revocable Living Trust while the grantors are alive) may
not have a separate FEIN. Those trusts must enter the individual grantor's SSN.
• For Sole Proprietor or Single Member LLC (disregarded entity), in which the
sole-m em b efl"n-Individual—enter-GSN-(I-TIN-if-appi icabl e)-orFEI N-(F-TB
prefers SSN).
• For Single Member LLC {disregarded entity), In which the sole member is a
business entity, enter the owner entity's FEIN. Do not use the disregarded
entity's FEIN.
• For all other entities including LLC that is taxed as a corporation or partnership,
estates/trusts (with FEINs), enter the entity's FIE IN.
Social Security Number (SSN) or
Individual Tax Idonttfication Number (ITIN)
OR
Federal Employer Identification Number
0 CALIFORNIA RESIDENT -- Qualified to do business In California or maintains a permanent place of business In California.
❑ CALIFORNIA NONRESIDENT — Payments to nonresidents for services may be subject to state income tax withholding.
[-]No services performed In California
❑ Copy of Franchise Tax Board waiver of state withholding is attached.
1 hereby certify under penalty of perjury that the lnforrnation provided on this document is true and correct.
Should my residency status change, 1 will Prompt& notify the state acrencv below.
NAME OF AUTHORIZED PAYEE REPRESENTATIVE
SIGNATURE
STATE AGENCYIDEPARTMENT OFFICE
MAILING ADDRESS
TITLE I E-MAIL ADDRESS
DATE I TELEPHONE (Include area code)
UNIT1SEgCTION
FAX I TELEPHONE (Include area code)
CITY I STATE I ZIP CODE I i -MAIL ADDRESS
EXHIBIT 1
STATE OF CALIFORNIA - DEPARTMENT OF FINANCE
PAYEE DATA RECORD
(Required when receiving payment from the State of California in lieu of IRS W-9 or W-7)
STD 204 (Rev. 03/2021)
GENERAL INSTRUCTIONS
Type or print the information on the Payee Data Record, STD 204 form. Sign, date, and return to the state agency/department office address shown in Section 6
Prompt return of this fully completed form will prevent delays when processing payments.
Information provided in this form will be used by California state agencies/departments to prepare Information Returns (Form1099)
NOTE: Completion of this form is optional for Government entities, i.e. federal, state, local, and special districts.
A completed Payee Data Record, STD 204 form, is required for all payees (non -governmental entities or individuals) entering into a transaction that may lead to a
payment from the state. Each state agency requires a completed, signed, and dated STD 204 on file; therefore, it is possible for you to receive this form from
multiple state agencies with which you do business.
Payees who do not wish to complete the STD 204 may elect not to do business with the state If the payee does not complete the STD 204 and the required
payee data is not otherwise provided, payment may be reduced for federal and state backup withholding. Amounts reported on Information Returns (Form 1099)
are in accordance with the Internal Revenue Code (IRC) and the California Revenue and Taxation Code (R&TC).
Section 1 — Payee Information
Name - Enter the name that appears on the payee's federal tax return. The name provided shall be the tax liable party and is subject to IRS TIN matching (when
applicable).
• Sole Proprietorllndividual[Revocable Trusts - enter the name shown on your federal tax return.
• Single Member Limited Liability Companies (LLCs) that is disregarded as an entity separate from its owner for federal tax purposes - enter the name of the
individual or business entity that is tax liable for the business in section 1. Enter the DBA, LLC name, trade, or fictitious name under Business Name.
• Note: for the State of California tax purposes, a Single Member LLC is not disregarded from its owner, even if they may be disregarded at the Federal level.
• Partnerships, Estates/Trusts, or Corporations - enter the entity name as shown on the entity's federal tax return. The name provided in Section 1 must match
to the TIN provided in section 3. Enter any DBA, trade, or fictitious business names under Business Name.
Business Name - Enter the business name, DBA name, trade or fictitious name, or disregarded LLC name.
Mailing Address --The mailing address is the address where the payee will receive information returns. Use form STD 205, Payee Data Record Supplement
to provide a remittance address if different from the mailing address for information returns, or make subsequent changes to the remittance address.
Section 2 — Entity Type
If the Payee in Section 1 Is a n ...
THEN Select the Box for...
Individual • Sole Proprietorship • Grantor Revocable Living) Trust disregarded for federal tax purposes
Sale Proprietor/Individual
Limited Liabili Company LLC owned by an individual and is disre arded for federal tax purposes
Single Member LLC-awned by an individual
Partnerships • Limited Liability Partnerships (LLP) • and, LLC treated as a Partnership
Partnerships
Estate • Trust other than disregarded Grantor Trust
Estate or Trust
Corporation that is medical in nature (e.g., medical and healthcare services, physician care, nursery
care, dentistry, etc. • LLC that is to be taxed like a Corporation and is medical in nature
Corporation -Medical
Corporation that is legal in nature (e.g., services of attorneys, arbitrators, notary publics involving legal
or law related matters, etc.) • LLC that is to be taxed like a Corporation and is legal in nature
Corporation -Legal
Corporation that qualifies for an Exempt status, including 501 c 3 and domestic non-profit corporations.
Corporation -Exempt
Corporation that does not meet the qualifications of any of the other corporation types listed above • LLC
that is to be taxed as a Corporation and does not meet any of the other corporation types listed above
Corporation -All Other
Section 3 — Tax Identification Number
The State of California requires that all parties entering into business transactions that may lead to payment(s) from the state provide their Taxpayer
Identification Number (TIN). The TIN is required by R&TC sections 18646 and 18661 to facilitate tax compliance enforcement activities and preparation of
Form 1099 and other infonnalion retums as required by the IRC section 6109(a) and R&TC section 18662 and its regulations.
Section 4 — Payee Residency Status
Are you a California resident or nonresident?
• A corporation will be defined as a "resident" if it has a permanent place of business in California or is qualified through the Secretary of State to do business in
California.
• A partnership is considered a resident partnership if it has a permanent place of business in California.
• An estate is a resident if the decedent was a California resident at time of death.
• A trust is a resident if at least one trustee is a Califomia resident.
o For individuals and sole proprietors, the term "resident" includes every individual who is in California for other than a temporary or transitory purpose and
any individual domiciled in California who is absent for a temporary or transitory purpose. Generally, an individual who comes to California for a purpose
that will extend over a long or indefinite period will be considered a resident. However, an individual who comes to perform a particular contract of short
duration will be considered a nonresident.
For information on Nonresident Withholding, contact the Franchise Tax Board at the numbers listed below:
Withholding Services and Compliance Section: 1-888-792-4900 F-mail address: wses.gen@ftb.ca.gov
For hearing impaired with TDD, call: 1-800-822-6268 Websile: www.fib.ca.gov
Section 5 — Certification
Provide the name, title, email address, signature, and telephone number of individual completing this form and date completed. In the event that a SSN or ITIN is
provided, the individual identified as the tax liable party must certify the form. Note: the signee may differ from the tax liable party In this situation if the signee can
provide a power of attorney documented for the individual,
Section 6 — Paying State Agency
This section must be completed by the state agencyldepartment requesting the STD 204.
Privacy Statement
Section 7(b) of the Privacy Act of 1974 (Public Law 93-579) requires that any federal, state, or local govemmental agency, which requests an individual to
disclose their social security account number, shall inform that individual whether that disclosure is mandatory or voluntary, by which statutory or other authority
such number is solicited, and what uses will be made of it, It is mandatory to furnish the information requested Federal law requires that payment for which the
requested information is not provided is subject to federal backup withholding and state law imposes noncompliance penalties of up 10 $20,000. You have the
right to access records containing your personal information, such as your SSN. To exercise that right, please contact the business services unit or the
accounts payable unit of the state agency(ies) with which you transact that business.
All questions should be referred to the requesting state agency listed on the bottom front of this form.
EXHIBIT 1
STATE OF CALIFORNIA
DAR.FUR CONTRACTING ACT CERTIFICATION
DOS PD 1 (Rev. 12119)
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Public Contract Code Sections 10476 -10481 applies to any company that currently or
within the previous three years has had business activities or other operations outside
of the United States. For such a company to bid on or submit a proposal for a State of
California contract, the company must certify that it is either a) not a scrutinized
company; or b) a scrutinized company that has been granted permission by the
Department of General Services to submit a proposal.
If your company has not, within the previous three years, had any business activities
or other operations outside of the United States, you do not need to complete this
form.
OPTION #1 - CERTIFICATION
If your company, within the previous three years, has had business activities. or other
operations outside of the United States, in order to be eligible to submit a bid or
proposal, please insert your company name and Federal ID Number and complete the
certification below.
I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that a) the
prospective proposer/bidder named below is not a scrutinized company per Public
Contract Code 10476; and b) I am duly authorized to legally bind the prospective
proposerlbidder named below. This certification is made under the laws of the State of
Company/Vendor Name (Printed) Federal ID Number
By (Authorized Signature) Date
Printed Name and Title of Person Signing
OPTION #2 — WRITTEN PERMISSION FROM QGS
Pursuant to Public Contract Code Section 10477(b), the Director of the Department of
General Services may permit a scrutinized company, on a case -by -case basis, to bid
on or submit a proposal for a contract with a state agency for goods or services, if it is
in the best interests of the state. If you are a scrutinized company that has obtained
written permission from the DGS to submit a bid or proposal, complete the information
below.
Pago 1 of 2
EXHIBIT 1
We are a scrutinized company as defined in Public Contract Code section 10476, but
we have received written permission from the Department of General Services to
submit a bid or proposal pursuant to Public Contract Code section 10477(b). A copy of
the written permission from DGS is Included with our bid or proposal.
CompanylVendor Name (Printed) Federal iD Number
By (Authorized Signature) I Date
Printed Name and Title of Person Signing
Page 2 of 2
EXHIBIT 1
EXHIBIT B
PROGRAM AND BUDGET NARRATIVE
12
EXHIBIT 1
WORKING WARDROBES FORA NEW START
REQUEST FOR PROPOSALS (RFP) NO. 23-106A
SERVICES PROVIDED
December 20, 2023
Working Wardrobes for A New Start proposes providing workforce development services for eighty-four (84)
formerly incarcerated and justice involved individuals through the Project New Start - Career Development
Program Serving Justice Involved Individuals program. The program will incorporate job readiness
training, skills development, supportive services, and employment placement assistance to help participants
successfully re-enter society, avoid recidivism, become financially independent, and lead productive lives.
Eligible participants will be justice involved individuals as defined in Penal Code § 1234(d) and/or under the
jurisdiction of a county or the California Department of Corrections and Rehabilitation. Participants may
also include individuals who are on county informal probation, county deferred entry of judgement, or any
other county diversion program such as drug courts, veterans' courts, community courts, or other specialty
courts. Participants will be at least 18 years of age and be authorized to work in the United States.
Working Wardrobes will identify and recruit participants through our relationships with Orange County
correctional facilities including the Theo Lacy facility in Orange and the Orange County Central Men's and
Women's Jails in Santa Ana, the Orange County Sheriff Programs Team, State Division of Adult Parole
Operations (DAPO) field units, Orange County Probation and Parole Departments, and through our
participation in monthly Orange County Police and Corrections Team (PACT) meetings. We will also
conduct recruitment through our core Rebuilding Careers workforce skills training program by identifying
eligible participants who may already be enrolled in one or more of our services but would benefit from the
specialized services provided through this program. In addition, we will build public awareness of the
program through our comprehensive network of over 185 government, social services, educational, and faith -
based partners throughout Orange County, many of which also serve this population.
Working Wardrobes will conduct a comprehensive intake process that will confirm each participant's
eligibility, their understanding of the program's services, their commitment to achieving their individual life
and employment goals, and facilitate their co -enrollment in Workforce Innovation and Opportunity Act
(WIOA) services offered by the Orange County Workforce Solutions Centers network. Following
completion of the intake process, Working Wardrobes will provide the following program services for
participants:
Job Readiness Training: The program will include 8 to 10 week cycles of workforce and life skills training
workshops with a focus on transitioning from incarceration to mainstream society. The workshops will be
offered to incarcerated individuals at the Theo Lacy facility and the Central Men's and Women's Jails, and to
other eligible participants both at Working Wardrobes and virtually through an online self -paced curriculum
for those with transportation, childcare, health, or other challenges. Workshop topics will include Self -
Assessment Strategies, Resume Skill Building, Job Search Skill Building, Pre -Interview Skill Building,
Interview Skill Building, Power of Your Image, Navigating Success in the Workplace, Work Culture and
Effective Communication, Time Management, and Financial Literacy. Each workshop will be approximately
two hours in duration, with three workshops conducted each week for a total of 150 workshops over the one
year program term. A portion of the training workshops will be held at correctional facilities and a portion at
the Working Wardrobes Career Success Center in Santa Ana.
Skills Development: The program will offer skills development opportunities that will assist participants'
ability to acquire knowledge and training to find and maintain meaningful employment in high -demand
industries with opportunities for advancement. We will assist participants in selecting, enrolling, and
Page 1 of 6
EXHIBIT 1
completing classroom skills training, entering pre -apprenticeship and apprenticeship programs, and enrolling
in post -secondary education as distinct paths to obtaining skills in high -wage, high -demand industries
including Trades (Construction), Manufacturing, Information Technology, Culinary Arts, and Transportation
(Truck Driving). We will utilize training providers included in the State Eligible Providers List (ETPL) to
match participants with State -approved classroom skills training programs that meet their needs and goals.
We will also assist participants in identifying and enrolling in pre -apprenticeship and apprenticeship
programs that may offer subsidized "learn and earn" employment opportunities. Participants will also have
the opportunity to enroll in post -secondary education at local colleges and universities to pursue degree or
certificate programs that will lead to employment opportunities in high -demand occupations.
Career Coach: All participants will be assigned to a Career Navigator, who will conduct intake and
assessment activities, help to develop life and employment goals, prepare an Individualized Employment
Plan (IEP), identify supportive services to address basic and immediate issues including housing, legal,
mental and physical health, and other federal, state, and local assistance programs, and offer individualized,
compassionate, and client -focused guidance to maximize participants' potential to achieve their individual
goals. They will be supported by our volunteer force of Career Coaches, who will assist participants in
developing resumes, assessing communication and interview skills, reviewing labor market information,
identifying career opportunities, and assisting the Career Navigators.
Participants will also be provided with open access to the state-of-the-art Working Wardrobes job search lab,
which is located at our Career Success Center in Santa Ana and is equipped with computers, printers, and
resource materials to help them produce resumes, research occupational and employment opportunities, and
identify other employment -related resources.
Vocational Assessment: The program's Career Navigators will work closely with each participant to help
them identify basic skills, interests, abilities, and values to determine suitable career paths. Assessment tools
will include True Colors, O*Net Online, and a career inventory to identify occupational interests and skill
sets. The results of the assessments will inform the development of each participant's IEP and establish a
clear plan for training and employment goals and supportive services needs. The Career Navigators will
meet with each participant on a biweekly basis to review progress, revise goals, and offer additional
assistance as needed.
Job Placement Assistance: The program's Job Developer will work closely with the Workforce Solutions
Centers, the State Employment Development Department, Orange County Business Council, Chambers of
Commerce, employment agencies, and local employers to identify job opportunities for participants with a
focus on high demand occupations including Trades (Construction), Manufacturing, Information Technology,
Culinary Arts, and Transportation (Truck Driving). The program's goal is to help participants secure
employment as soon as possible to help them achieve financial stability, especially for those enrolled in skills
training programs and post -secondary education.
The Career Navigators will match participants with job openings based on their skills, interests, and training
and support their job search process through assistance in completing job applications, referring them to job
openings, and providing coaching and encouragement to support their success in securing employment.
Working Wardrobes will also hold periodic in -person Hiring Events which will offer in -person networking
opportunities with local employers to facilitate access to available job openings.
Supportive Services: The program will provide participants with direct financial aid to help them address
transportation needs (through the provision of gasoline debit cards and bus passes) and other incidental needs
addressing barriers to employment (such as identification/credentials, background checks, grooming, etc.)
and support their ability to access services and employment opportunities.
Page 2 of 6
EXHIBIT 1
The program will also provide each participant with a professional outfit (including a suit, shirt or blouse,
shoes, and accessories) for interviews and on -the job to help them build their confidence and make a good
first impression with potential employers. They will receive one-on-one assistance by our Wardrobe
Specialist to select outfits that best meet their needs.
Incentives will also be provided to encourage participants to achieve program milestones and reward them
for their success. A payment of $125 will be awarded to participants who complete the full complement of
workforce skills training activities, $125 will be awarded to those attaining an industry -recognized certificate
or completion (whether through Working Wardrobes or another training provider), and $250 will be awarded
upon attainment of employment. The maximum value of incentives to be provided to an individual client is
$500.
Follow -Up Support: Whether or not they have completed the full range of program services or secured
employment, participants will have continued access to all Working Wardrobes activities including coaching,
advice, and guidance to help them identify and obtain additional skills training and supportive services, and
ensure that they achieve their individual goals, maintain their employment, and continue to progress in their
careers.
The goal of the program is to serve eighty-four (84) justice involved individuals over the initial program term
and support their ability to gain valuable workforce and occupational skills, achieve success in the job
market, contribute to the growth and success of businesses and the economy, avoid recidivism, and build
successful and self-sufficient lives. The following minimum performance outcomes and measurements to be
achieved are as follows:
Outcome
Measurement
Enrolled in program
84
partici
ants
Enrolled in training
40
participants
Completed training
30
participants
Attained industry -identified certificate or credential
20
participants
Placed inpost-secondary education
13
participants
Placed in state approved apprenticeship
13
participants
Employed
40
participants
Page 3 of 6
EXHIBIT 1
WORKING WARDROBES FORA NEW START
REQUEST FOR PROPOSALS (RFP) NO. 23-106A
FIRM AND TEAM EXPERIENCE
December 20, 2023
Working Wardrobes for a New Start is a nonprofit organization founded in 1990. Over the past 33 years we
have provided comprehensive and impactful workforce and life skills training, job placement assistance, and
professional wardrobing for over 120,000 individuals. Our mission statement is: We help people overcome
barriers to gainful employment. Our target service population is low-income persons from marginalized
groups seeking to enter the workforce or achieve career advancement, with a focus on assisting persons of
color, veterans, seniors, and justice involved individuals as well as those who have faced major life crises
including homelessness, substance abuse, domestic violence, chronic illness, and/or long-term
unemployment. In 2022 alone, Working Wardrobes provided assistance to a total of 4,420 clients receiving
16,575 units of service. Our 2023 organizational budget is $5,432,640 and we employ a staff of 40
employees. Our impressive record of longevity, sustainability, and success demonstrates our ability and
commitment to helping our clients realize "The Power of a Paycheck."
4.00 full-time equivalent (FTE) employees will be working directly on this program, including our Director
of Client Services (0.50 FTE), two (2) Career Navigators (total 2.00 FTE), Client Services Administrator
(0.25 FTE), Job Developer (1.00 FTE), and Wardrobe Specialist (0.25 FTE).
The Working Wardrobes corporate headquarters and Career Success Center are located at 2000 E. McFadden
Ave., Santa Ana, CA 92705. Working Wardrobes serves all of Orange County and the surrounding regions of
southern California.
The supervising Project Manager will be Bianca Herrera, Director of Client Services. She is based at the
Working Wardrobes headquarters in Santa Ana. Her email address is biancah@workingwardrobes.org and
her phone number is 714-210-2460.
The following Working Wardrobes positions will be assigned to this program:
Director of Client Services
Career Navigator #1
Career Navigator #2
Client Services Administrator
Job Developer
Wardrobe Specialist
All staff members filling these positions will be qualified to fulfill their job responsibilities and execute the
program's services. The specific responsibilities of each position as related to this program are identified
within the Budget and Narrative (Attachment C).
Working Wardrobes confirms our commitment that personnel as identified in this proposal will be available
throughout the program/contract term.
Working Wardrobes has assisted justice involved individuals throughout our 33 years of service to Orange
County and the surrounding regions of southern California. We began providing workforce skills training
and job placement assistance focused on the challenges and needs of this population in 2013 by conducting
workshops at the Orange County Men's and Women's Jails and the Theo Lacy facility, and we have since
expanded our experience and reach through our execution of three government contracts: 1) Orange County
Page 4 of 6
EXHIBIT 1
Community Services: Linking Employment Activity Pre-Release-2 (LEAP-2) program with term of July 1,
2016 through December 3, 2018; 2) City of Santa Ana: Prison to Employment program with term of October
1, 2019 through March 31, 2022; and 3) Board of State and Community Corrections: Adult Reentry Program
with term of October 1, 2022 through April 30, 2026. Further, our core Rebuilding Careers workforce
training program includes justice involved individuals as a target population. In total, Working Wardrobes
has helped approximately 3,500 justice involved individuals gain workforce and life skills and find quality
jobs.
Page 5 of 6
EXHIBIT 1
WORKING WARDROBES FORA NEW START
REQUEST FOR PROPOSALS (RFP) NO. 23-106A
PROPOSED WORK PLAN AND TIMELINE
December 20, 2023
All program activities and services will be conducted and available to participants on an open, ongoing basis
throughout the program period. The following activities will be offered and milestones/outcomes achieved
as follows, with cumulative outcomes metrics to be reached by the contract end date.
Number of
participants
Quarter
Quarter
Quarter
Quarter
Quarter
Activity
Milestone
1
2
3
4
5
Total
Program
Participants complete
0
21
21
21
21
84
enrollment
program intake
process including
AJCC co -enrollment
Training
Participants are
0
10
10
10
10
40
enrollment
assigned to a Career
Navigator and
develop an IEP to
identify training and
supportive services
needs and set goals
Training
Participants complete
0
6
8
8
8
30
completion
job readiness skills
training
Certificate or
Participants complete
0
0
6
7
7
20
credential
certificate or
attainment
credential training
program
Post-
Participants enter
0
2
3
4
4
13
secondary
post -secondary
education
education programs
placement
at community
colleges
State approved
Participants enter
0
2
3
4
4
13
apprenticeship
State -approved
placement
apprenticeship
ro rams
Employment
Participants secure
0
4
12
12
12
40
placement
employment
NOTE: Quarter 1 will be utilized as a program preparation period to hire and orient program staff, establish
program services protocols, and initiate relationships with correctional agencies, training providers, and
educational institutions.
Page 6 of 6
EXHIBIT 1
WORKING WARDROBES FOR A NEW START
PROJECT NEW START - CAREER DEVELOPMENT PROGRAM
SERVING JUSTICE -INVOLVED INDIVIDUALS
BUDGET NARRATIVE
December 20, 2023
PERSONNEL SALARIES
1. Director of Client Services: 50% FTE for 12 months = $42,500
Dedicate 50% of time to program for 12 months. Provide management and quality control of program
services and staff, ensure compliance with contract requirements, coordinate partnerships with
correctional agencies, Workforce Solutions Centers, and training providers.
2. Career Navigators (2): 100% FTE ea. for 12 months = $54,995 ea. x 2 = $109,990
Dedicate 100% of time to program for 12 months. Coordinate participant outreach, intake, and
enrollment, provide case management/career navigation for participants, facilitate referrals and
enrollment for supportive services, occupational skills training, certification programs, educational
opportunities, and job placement.
3. Client Services Administrator: 25% FTE for 12 months = $16,875
Dedicate 25% of time to program for 12 months. Process and track participant incentives, supportive
services, and skills development payments, maintain program data, coordinate reporting tasks, provide
support to Director of Client Services and Career Navigators.
4. Job Developer: 100% FTE for 12 months = $56,160
Dedicate 100% of time to program for 12 months. Work with local employers to identify job
opportunities for participants, assist Career Navigators in matching participants with job openings and
apprenticeship programs.
5. Wardrobe Specialist: 25% FTE for 12 months = $13,250
Dedicate 25% of time to program for 12 months. Schedule and provide professional wardrobe services
for clients, manage volunteer Personal Shoppers.
TOTAL PERSONNEL SALARIES = $239,045
PERSONNEL BENEFITS
1. Director of Client Services: 12.64% of salary (blended rate including Social Security, Medicare,
SUI, health insurance, and workers compensation) _ $42,500 x 12.64% _ $5,372
2. Careers Navigators (2): 12.64% of salary (blended rate including Social Security, Medicare, SUI,
health insurance, and workers compensation) _ $54,995 ea. x 2 = $109,990 x 12.64% _ $13,902
3. Client Services Administrator: 12.64% of salary (blended rate including Social Security, Medicare,
SUI, health insurance, and workers compensation) _ $16,875 x 12.64% _ $2,133
4. Job Developer - Vacant: 12.64% of salary (blended rate including Social Security, Medicare, SUI,
health insurance, and workers compensation) _ $56,160 x 12.64% _ $7,099
5. Wardrobe Specialist: 12.64% of salary (blended rate including Social Security, Medicare, SUI,
health insurance, and workers compensation) _ $13,520 x 12.64% _ $1,709
TOTAL PERSONNEL BENEFITS = $30,215
TOTAL PERSONNEL SALARIES & BENEFITS = $269,260
Page 1 of 3
EXHIBIT 1
OPERATING EXPENSES
Office Expenses
Casebook CRM system subscription to manage program and client data (25% of total annual expense
allocated to this program) = $2,500
Flash drives for participants to store program materials; paper, pens, printer ink, file folders, other
miscellaneous supplies for program staff = $1,100
Printing of program marketing/outreach flyers and brochures and skills workshops curriculum
materials = $1,900
Total Office Expenses = $5,500
Indirect Cost
Per Negotiated Indirect Cost Rate Agreement with U.S. Department of Labor for period 01/01/23 to
12/31/23 @ 21.06%. Direct services total costs of $612,919 x 21.06% = $129,081
Total Indirect Cost = $129,081
Participant Skills Development (Training)
Payment of tuition and training -related expenses (tools, uniforms, books, etc.) for participants enrolled
in certificate or credential programs or post -secondary education
33 participants @ $5,636/ea. (average) = $136,000 (program cost) + $50,000 (matching funds from
City of Santa Ana WORK Center) = $186,000
Total Participant Skills Development (Training) = $186,000 ($136,000 program cost + $50,000
matching funds from City of Santa Ana WORK Center)
Professional Services
Training Coordinator (independent contractor)
Conduct Job Readiness Workforce/Life Skills Workshops at correctional facilities and Working
Wardrobes
20 hours/week x 50 weeks @ $35.00/hr. = $35,000
Total Professional Services = $35,000
Staff Travel/Milea2e
Mileage reimbursement for staff travel to and from correctional facilities and partner agencies. 2,588
mi. @ $0.67/mi. (2024 IRS business rate) = $1,734
Total Staff Travel/Mileage = $1,734
Supportive Services
Financial Assistance
Prepaid gasoline cards and bus passes along with payment of incidental needs addressing barriers to
employment such as identification/credentials, background checks, grooming, etc.
84 participants @ $250/ea. (average) = $21,000
Job Readiness Workforce/Life Skills Workshops
Presentation of workforce and life skills workshops for program participants (topics include Self -
Assessment Strategies, Resume Skill Building, Job Search Skill Building, Pre -Interview Skill
Building, Interview Skill Building, Power of Your Image, Navigating Success in the Workplace, Work
Culture and Effective Communication, Time Management, and Financial Literacy). Each client will
participate in a 8 to 10 week cycle of workshops.
3 workshops/week x 50 weeks @ $600 ea. = $90,000
Page 2 of 3
EXHIBIT 1
Wardrobe Services
One professional and two business casual outfits (including accessories and shoes) to each participant
for interviews and on-the-job.
50 regular size participants @ $420/ea. = $21,000
34 plus size participants @ $450/ea. = $15,300
Total Wardrobe Services = $36,300
Total Supportive Services = $147,300
Participant Incentives
Payments to participants achieving program outcomes. $500 maximum in payments to each
participant.
Completion of full cycle of workforce/life skills training workshops: 40 participants @ $125/ea. _
$5,000
Attainment of skills training certificate or credential: 25 participants @ $125/ea. = $3,125
Attainment of employment: 40 participants @ $250/ea. = $10,000
Total Participant Incentives = $18,125
TOTAL OPERATING EXPENSES = $662,919 ($612,919 program cost + $50,000 matching funds
from City of Santa Ana WORK Center)
GRAND TOTAL = $792,000 ($742,000 program cost + $50,000 matching funds)
Program staff will document and track requests, approvals, and payments of Participant Incentives
payments to verify eligibility, ensure that individual participants are not paid above the $500
maximum, and that the total line item budget is not exceeded. Incentives payments will be provided to
participants in the form of Visa/MasterCard gift cards or company checks. No cash will be distributed
to participants.
All Participant Supportive Services payments for transportation and other incidental needs addressing
barriers to employment and Participant Skills Development (Training) tuition and training -related
expenses will also be carefully controlled by the program staff to maintain fiscal integrity and
adherence to the program budget. Gasoline and public transportation assistance will be provided to
clients in the form of gas company debit cards or bus line pass cards that will be distributed to
participants once eligibility and need is endorsed by a Career Navigator. The need and value of other
Supportive Services and Skills Development (Training) expenses will be documented through bills,
invoices, receipts, quotes, or other documents supporting each request that are secured by either the
program staff or participants and confirmed with the appropriate vendor prior to payment.
All payment requests will be originated by the program's Career Navigators, reviewed and confirmed
by the Client Services Administrator, and approved by the Director of Client Services before
disbursements are issued. Payments will be issued as Working Wardrobes company checks made
payable to and delivered directly to service providers, with no payments provided directly to
participants.
Page 3 of 3
EXHIBIT 1
CITY OF SANTA ANA
BUDGET FORM
Organization Name:
Working Wardrobes for a New Start
Administrative
Cost (Not to
Exceed 10%)
Total
Program
Cost
Total
Cost
Match/In
Kind
Personnel Salaries
1 Director of Client Services (0.50 FTE)
$42,500
$42,500
2 Career Navigator (1.00 FTE)
$54,995
$54,995
3 Career Navigator (1.00 FTE)
$54,995
$54,995
4 Client Services Administrator (0.25 FTE)
$16,875
$16,875
5 Job Developer (1.00 FTE)
$56,160
$56,160
6 Wardrobe Specialist (0.25 FTE)
$13,520
$13,520
Personnel Benefits
1 Director of Client Services (0.50 FTE)
$5,372
$5,372
2 Career Navigator (1.00 FTE)
$6,951
$13,902
3 Career Navigator (1.00 FTE)
$6,951
$13,902
4 Client Services Administrator (0.25 FTE)
$2,133
$2,133
5 Job Developer (1.00 FTE)
$7,099
$7,099
6 Wardrobe Specialist (0.25 FTE)
$1,709
$1,709
Total Personnel Salaries &
Benefits
$269,260
$269,260
Operating Expenses
Rent
Utilities
Phones
Internet Fees
Parking Fees
Security
Maintenance
Insurance
Equipment rental fees
Accounting Services
Vehicle lease
Office expenses
$5,500
$5,500
Legal Services
Auditing Services
Indirect Cost
$129,081
$129,801
Staff Training
Staff Conferences
Staff Travel/Mileage
$1,734
$1,734
Participant Wages
Supportive Services
$147,300
$147,300
Participant Incentives
$18,125
$18,125
Participant Skills Development
$136,000
$136,000
$50,000
Professional Services
$35,000
$35,000
Total Operating Expenses
$472,740
$472,740
GRAND TOTAL (Personnel+operating)
$742,000
$742,000
$50,000