HomeMy WebLinkAboutItem 15 - Award a Blanket Order Contract for Water Meter Boxes and LidsPublic Works Agency
www.santa-ana.org/public-works
Item # 15
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
February 6, 2024
TOPIC: Award Blanket Order Contracts for Water Meter Boxes and Lids
AGENDA TITLE
Award Aggregate Inventory Blanket Order Contracts for Water Meter Boxes and Lids to
Core & Main and Ferguson Enterprises LLC, dba Ferguson Water Works, in a Total
Aggregate Amount Not to Exceed of $3,000,000 for a three-year term beginning
February 6, 2024 and Expiring February 5, 2027, With Provisions for up to Three
Additional One -Year Renewal Periods (Specification No. 23-102) (Non -General Fund)
RECOMMENDED ACTION
Award Blanket Order Contracts to Core & Main and Ferguson Enterprises LLC, dba
Ferguson Water Works, to provide water meter boxes and lids for a shared aggregate
amount not to exceed $3,000,000, for a three-year term beginning February 6, 2024
and expiring February 5, 2027, with provisions for three, one-year renewal periods, in
accordance with each vendor's respective contract terms and conditions.
GOVERNMENT CODE §84308 APPLIES No
DISCUSSION
The Public Works Agency's Water Resources Division (Water Resources) oversees and
maintains the daily operations of the water system and sanitary sewer system. The
City's water system is comprised of approximately 478 miles of water mains supplying
the City's drinking water and sanitary sewer system having approximately 390 miles of
sewer mains serving 333,000 residents and businesses of the City of Santa Ana.
The Invitation for Bids (IFB) No. 23-102 was advertised on October 31, 2023 and offers
were solicited. A summary of the bidding process is as follows:
40
Vendors Were Notified
23
Vendors Downloaded the IFB
4
Santa Ana Vendors Notified
2
Bids Received
1
Bid Received from Santa Ana
Vendors
Award a Blanket Order Contract for Water Meter Boxes and Lids
February 6, 2024
Page 2
Two bids were received, opened on November 28, 2023, and evaluated. Bids by Core &
Main and Ferguson Enterprises LLC, dba Ferguson Water Works, a Santa Ana vendor,
were determined to be responsive to the specifications and meet the City's
requirements.
Local Outreach Efforts
The Purchasing Division advertised this project on the City's online bid management
and publication system, which directly notified four Santa Ana vendors, one of which
downloaded the IFB and submitted a bid for consideration.
FISCAL IMPACT
Funding is available in the current FY 2023-24 budget and funding for subsequent fiscal
years will be included in the proposed budgets for City Council consideration.
Fiscal
Accounting
Fund
Accounting Unit,
Amount
Year
Unit —
Description
Account
Account #
Description
06017646-63001
Water
Water Meter
187,500
2023-24
Services,
Feb - Jun
Miscellaneous
Operating Expenses
2024-25
06017646-63001
Water
Water Meter
500,000
Services,
Miscellaneous
Operating Expenses
2025-26
06017646-63001
Water
Water Meter
500,000
Services,
Miscellaneous
Operating Expenses
2026-27
06017646-63001
Water
Water Meter
500,000
Services,
Miscellaneous
Operating Expenses
2027-28
06017646-63001
Water
Water Meter
500,000
Services,
Miscellaneous
Operating Expenses
2028-29
06017646-63001
Water
Water Meter
500,000
Services,
Miscellaneous
Operating Expenses
2029-30
06017646-63001
Water
Water Meter
312,500
Jul - Feb
Services,
Award a Blanket Order Contract for Water Meter Boxes and Lids
February 6, 2024
Page 3
Miscellaneous
Operating Expenses
TOTAL
$3,000,000
EXHIBIT(S)
1. Bid Abstract
Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency
Approved By: Tom Hatch, Interim City Manager
City of Santa Ana IFB 23-102
Bid Results for Project Water Meter Boxes & Lids
Bid Due on November 28, 2023 2:00 PM (PDT)
Core & Main
St. Louis, MO
Feguson Enterprises LLC dba Ferguson
Waterworks
Santa Ana, CA
em No.
Description
Unit Pricing
Ext. Pricing
Unit Pricing
Ext. Pricing
1
DFW 486WBC4-12-Body: DFW 11"X18"X12" GRAY "WIDE BODY" METER BOX BODY POLYMER H2O RATED
1000
EA
$ 93.11
$ 93,110.00
$ 86.53
$ 86,530.00
2
DFW 1640C4-12 Body: DFW 17"X30"X12" GRAY "WIDE BODY" METER BOX BODY POLYMER H2O RATED
150
EA
$ 127.34
$ 19,101.00
$ 118.35
$ 17,752.50
3
DFW486C-AF4F 63D NHK Lid: DFW 18"X11" GRAY METER BOX LID ONLY
2000
EA
$ 54.60
$ 109,200.00
$ 50.32
$ 100,640.00
4
DFW713-AF4F 63D NHK-Lid: DFW 13"X7" GRAY METER BOX LID ONLY
1200
EA
$ 25.22
$ 30,264.00
$ 23.44
$ 28,128.00
5
DFW914C-AF4F 63D NHK-Lid: DFW 9"X14" GRAY METER BOX LID ONLY
300
EA
$ 36.45
$ 10,935.00
$ 33.87
$ 10,161.00
6
DFW36C-AF4F 63D NHK-Lid: DFW 16"x11"x1-7/8" GRAY METER BOX LID ONLY
2000
EA
$ 46.05
$ 92,100.00
$ 42.50
$ 85,000.00
7
DFWPW5C-AF4F 63D NHK-Lid: DFW 21X11 "C" GRAY METER BOX LID ONLY
60
EA
$ 70.18
$ 4,210.80
$ 65.23
$ 3,913.80
8
DFW1640C-AF4F 63D NHK-Lid: DFW 30"X17"X1-7/8" GRAY METER BOX LID ONLY
300
EA
$ 119.77
$ 35,931.00
$ 111.31
$ 33,393.00
9
DFW1812SA-AFAF 63D NHK-Lid: DFW 19"X12"X3/4" GRAY METER BOX LID ONLY
300
EA
$ 48.31
$ 14,493.00
$ 44.90
$ 13,470.00
Subtotal
$ 621.03
$ 409,344.80
$ 576.45
$ 378,988.30
Description
lUnit Pricing
Ext. Pricing
Unit Pricing
Ext. Pricing
10
Oldcastle Duralite 1730 Box: 20-1/2"X33-1/2"X12" BOX
1
EA
$ 697.23
$ 697.23
$ 528.26
$ 528.26
11
Oldcastle Fibrelyte FL12T Box: 19"X12-3/8"X12"
1
EA
$ 202.25
$ 202.25
$ 148.86
$ 148.86
12
Oldcastle FL12P Lid: 18-1/8"X11-1/4"X1-3/4" LID ONLY
1
EA
$ 113.32
$ 113.32
$ 83.40
$ 83.40
13
Oldcastle FL36P Lid 30-1/2"X17-1/2" LID ONLY
1
EA
$ 320.09
$ 320.09
$ 235.59
$ 235.59
Subtotal
$ 1,332.89
$ 1,332.89
$ 996.11
$ 996.11
MISC
For items not specified herein, vendor must enter minimum percentage (%) discount offered to the City at the unit
price. Discount from vendor's price list shall remain firm throughout the term of the contract.
Lot
1
10%
10%
D
Lead Time (number of business days from date of order placement)
Days
1 60
42-56
Total
$ 1,953.92
$ 410,677.69
1 $1,572.56
1 $379,984.41
Buyer Notes