HomeMy WebLinkAboutItem 14 - Purchase of Ten Traffic Signal Controller CabinetsPublic Works Agency
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Item # 14
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
February 6, 2024
TOPIC: Purchase of Ten Traffic Signal Controller Cabinets
AGENDA TITLE
Award a Purchase Order to Econolite Control Products, Inc. in an Amount of $94,720
(Bid No. 23-176) (Non -General Fund)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to Econolite Control
Products, Inc. for ten assembled traffic signal controller cabinets in an amount of
$94,720 plus a contingency of $5,000, for a total amount not to exceed $99,720.
GOVERNMENT CODE 484308 APPLIES: No
DISCUSSION
The City of Santa Ana currently maintains and operates 306 traffic signals, many of
which have outdated cabinets. Often, these cabinets fail due to traffic collisions,
electrical surges, rust, or copper wire vandalism. Once the traffic signal controller
cabinets are compromised, they must be replaced immediately to minimize delay and
traffic congestion impacts to the public. To expedite cabinet replacement, staff
recommends the purchase of ten traffic signal controller cabinets that meet current
Caltrans standards. These cabinets will be provided to the traffic signal maintenance
Contractor on an as -needed basis for installation.
The Invitation for Bids (IFB) No. 23-176 was advertised on December 1, 2023 on the
City's online bid management and publication system, PlanetBids. A summary of IFB
vendor participation and results is as follows:
350 Vendors notified
25 Santa Ana vendors notified
25 Vendors downloaded the bid packet
3 Bids received
0 Bids received from Santa Ana vendors
Bids were solicited, opened on December 14, 2023, and evaluated. Three bids were
submitted by the IFB deadline, and the bid submitted by Econolite Control Products, Inc.
of Anaheim, CA, was determined to be the lowest, responsible bid, was responsive to
the specifications of the assembled traffic control signal cabinets, and met the City's
Purchase of Ten Traffic Signal Controller Cabinets
February 6, 2024
Page 2
requirements. Staff recommends awarding a purchase order to Econolite Control
Products for the purchase of ten traffic signal controller cabinets.
FISCAL IMPACT
The following table summarizes the funds budgeted in FY 2023-24 and available for
expenditure.
Fiscal Year
Accounting Unit-
Fund
Accounting Unit,
Amount
Account #
Description
Account
Description
Traffic Signal
2023-24
02917620-62300
Special Gas Tax
Maintenance,
$99,720
Contract Services -
Professional
TOTAL
$99,720
EXHIBIT(S)
1. Bid Abstract
Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency
Approved By: Tom Hatch, Interim City Manager
ABSTRACT OF BIDS
Assembled Traffic Control Signal Cabinets (23-176)
BIDDER
Econolite Control Products,
Inc.
McCain, Inc.
LOCATION
TOTAL
Anaheim, CA $94,720
Vista, CA $ 108,100.00
Morgan Ingland Morgan Hill, CA $ 191,279.00
EXHIBIT 1