HomeMy WebLinkAboutItem 17- Appoint of Volting Delegate and Alternate to Independent Cities Risk Management AuthorityHuman Resources
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Item # 17
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 5, 2024
TOPIC: Appointment of a Voting Delegate and an Alternate to the Independent Cities
Risk Management Authority Board of Directors
AGENDA TITLE
Adopt a Resolution to Appoint a Voting Delegate and an Alternate to the Independent
Cities Risk Management Authority (ICRMA) Board of Directors
RECOMMENDED ACTION
Adopt a resolution to appoint a voting delegate and an alternate to the ICRMA Board of
Directors.
RESOLUTION NO. 2024-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SANTA ANA TO FULFILL ITS OBLIGATION AS A MEMBER OF THE
INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY (ICRMA) TO APPOINT A
VOTING DELEGATE AND AN ALTERNATE TO THE ICRMA BOARD OF DIRECTORS
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The City is a member of the Independent Cities Risk Management Authority (ICRMA), a
joint powers authority composed of California cities that joined together to protect each
other and their officers, employees, and property against unavoidable losses through
risk management support, pooling of losses, self-insurance, and purchased insurance.
Its member agencies govern ICRMA, and its Bylaws require that all member agencies
appoint one representative from each member agency. Due to staffing changes in the
City’s Human Resources Department, it is necessary to update the resolution to appoint
current staff as primary and alternate voting delegates on ICRMA’s Governing Board.
Approval of the proposed Resolution would allow the City to continue to participate on
the ICRMA Board to ensure the interests of the City are represented.
Staff recommends appointing the Human Resources Department Risk Manager as the
primary and Senior Risk Management Analyst as the alternate voting delegate on the
ICRMA Board of Directors.
Appointment of a Voting Delegate and an Alternate to the Independent Cities Risk
Management Authority Board of Directors
March 5, 2024
Page 2
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FISCAL IMPACT
There is no fiscal impact associated with this action.
EXHIBIT(S)
1. Resolution
Submitted By: Jason R. Motsick, Executive Director of Human Resources
Approved By: Tom Hatch, Interim City Manager
Resolution No. 2024-XXX
Page 1 of 3
RESOLUTION NO. 2024-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA TO FULFILL ITS OBLIGATION AS A MEMBER
OF THE INDEPENDENT CITIES RISK MANAGEMENT
AUTHORITY (ICRMA) TO APPOINT A VOTING DELEGATE
AND AN ALTERNATE TO THE ICRMA BOARD OF
DIRECTORS.
Section 1. The City Council of the City of Santa Ana hereby finds, determines and
declares as follows:
WHEREAS, City is a member of ICRMA, a joint powers authority created pursuant to
the provisions of the California Government Code; and
WHEREAS, ICRMA provides a Liability Program, Worker’s Compensation Program,
Property/Auto Physical Damage Program, and other coverage programs for its
members; and
WHEREAS, Joint Powers Agreement provides that ICRMA’s Board shall be comprised
of one representative from each member; and
WHEREAS, ICRMA Bylaws require that all members not only appoint a representative
to the ICRMA Board but that the representative attend meetings as a condition of
City membership; and
WHEREAS, City Council of each member may select and change any of its
representatives, subject to ICRMA Board approval, by filing a resolution with
ICRMA; and
WHEREAS, Appointees must be 1) elected officials, OR 2) City Managers, OR 3) hold
positions with authority equivalent to a Department Director within the Member
hierarchy, OR 4) if approved for appointment by the ICRMA Board be dedicated
(full-time) to Risk Management for the Member; and
WHEREAS, City desires to designate its representative s to the ICRMA Board of
Directors;
WHEREAS, City acknowledges and affirms that its representatives have full authority to
bind City;
WHEREAS, City acknowledges and affirms that actions approved or taken by the Board
shall be binding on City regardless of the vote of its designee or her/his presence
when the action was taken;
Resolution No. 2024-XXX
Page 2 of 3
WHEREAS, City acknowledges and affirms that each appointee is individually expected
to meet all legal obligations of Board service, perform all duties set forth in
ICRMA’s Governing Documents, and serve with keen attention to ICRMA’s
purpose and high professional standards.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS
FOLLOWS:
Section 2. That City’s Human Resources Department Risk Manager is
hereby appointed to serve as Voting Director on the ICRMA Board of Directors .
Section 3. That City’s Human Resources Department Senior Risk
Management Analyst is hereby appointed as alternate to serve on the ICRMA
Board of Directors in the absence of the primary member.
Section 4. That the individuals designated by this City Council as the City’s
Voting Director and alternate to serve on the ICRMA Board of Directors are
hereby confirmed and designated as the City’s delegate s for all purposes of
representing the City’s interests and exercising the authority of the City with
respect to all matters delegated to the ICRMA Board of Directors and signing all
amendments as are contemplated to be approved by ICRMA Board of
Directors.
Section 5. This Resolution shall take effect immediately upon its adoption by
the City Council and if necessary approved by ICRMA, the City Clerk shall
attest to and certify the vote adopting this Resolution.
Section 6. That the City Clerk is directed to forward a certified copy of this
Resolution to the Executive Director of ICRMA, 18201 Von Karman, Suit e 200,
Irvine, CA 92612, before it is deemed effective.
ADOPTED this ______ day of March, 2024.
_______________________
Valerie Amezcua
Mayor
Resolution No. 2024-XXX
Page 3 of 3
APPROVED AS TO FORM:
Sonia R. Carvalho
City Attorney
By:________________________
Laura A. Rossini
Chief Assistant City Attorney
AYES: Councilmembers _______________________________________
NOES: Councilmembers _______________________________________
ABSTAIN: Councilmembers _______________________________________
NOT PRESENT: Councilmembers _______________________________________
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, JENNIFER L. HALL, City Clerk, do hereby attest to and certify the attached
Resolution No. 2024-XXX to be the original resolution adopted by the City Council of the
City of Santa Ana on .
Date: ___________________ ____________________________
Jennifer L. Hall
City Clerk
City of Santa Ana