HomeMy WebLinkAboutItem 12 - Blanket Order Contract to Hach Company for Water Quality Testing Supplies, Calibration, and Maintenance Services Public Works Agency
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Item # 12
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 5, 2024
TOPIC: Water Quality Testing Supplies, Calibration, and Maintenance Services
AGENDA TITLE
Award a Blanket Order Contract to Hach Company for Water Quality Testing Supplies,
Calibration, and Maintenance Services (Bid No. 23-179) (Non-General Fund)
RECOMMENDED ACTION
Award a blanket order contract to Hach Company for the purchase of water quality
testing supplies, calibration, and maintenance services on an as-needed basis in an
amount not to exceed $650,000, for a three-year term beginning March 5, 2024 and
expiring March 4, 2027, with provisions for two one-year renewal options.
GOVERNMENT CODE 84308 APPLIES: No
DISCUSSION
The Public Works Agency’s Water Resources Division (Water Resources Division)
oversees the operation of 21 City-owned wells, seven pumping stations, 50 water
quality monitoring stations, ten storage reservoirs, and over 480 miles of water pipeline.
The Water Resources Division is committed to providing safe and reliable drinking water
to the City’s residents, businesses, and visitors through more than 45,000 customer
connections. The Division conducts extensive sampling and testing to ensure the water
served meets all applicable water quality standards.
In 2023, staff collected 12,543 water samples at various sampling points in the City’s
water system. To ensure the City’s drinking water meets all U.S. Environmental
Protection Agency and California State Drinking Water Health Standards, staff relies on
effective water quality testing materials, supplies, and equipment.
The Invitation for Bids (IFB) No. 23-179 was advertised on December 1, 2023 on the
City’s online bid management and publication system, PlanetBids. A summary of IFB
vendor participation and results is as follows:
208 Vendors notified
7 Santa Ana vendors notified
10 Vendors downloaded the bid packet
2 Bids received
0 Bids received from Santa Ana vendors
Water Quality Testing Supplies, Calibration, and Maintenance Services
March 5, 2024
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Bids were solicited, opened on December 15, 2023, and evaluated (Exhibit 1). Two bids
were submitted by the IFB deadline, and the bid submitted by Hach Company of
Loveland, Colorado, was determined to be the lowest, responsive bid to the
specifications of the bid, and met the City’s requirements.
FISCAL IMPACT
Funding is available in the FY 2023-24 budget and funding for subsequent fiscal years
will be included in the proposed budgets for City Council consideration. The following
table summarizes the funds budgeted and available for expenditure to deliver
agreement services.
Fiscal
Year
Accounting
Unit-Account
#
Fund
Description
Accounting Unit,
Account Description
Amount
06017640-
63001
Water Water Utility Production &
Supply, Miscellaneous
Operating Expenses
$21,6662023-24
(Mar-June)
06017644-
63001
Water Water Quality,
Miscellaneous Operating
Expenses
$21,666
06017640-
63001
Water Water Utility Production &
Supply, Miscellaneous
Operating Expenses
$65,0002024-25
06017644-
63001
Water Water Quality,
Miscellaneous Operating
Expenses
$65,000
06017640-
63001
Water Water Utility Production &
Supply, Miscellaneous
Operating Expenses
$65,0002025-26
06017644-
63001
Water Water Quality,
Miscellaneous Operating
Expenses
$65,000
06017640-
63001
Water Water Utility Production &
Supply, Miscellaneous
Operating Expenses
$43,3342026-27
(July-Mar)
06017644-
63001
Water Water Quality,
Miscellaneous Operating
Expenses
$43,334
RENEWAL OPTION
2026-27
(Mar-June)
06017640-
63001
Water Water Utility Production &
Supply, Miscellaneous
Operating Expenses
$21,666
Water Quality Testing Supplies, Calibration, and Maintenance Services
March 5, 2024
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4
0
6
4
Fiscal
Year
Accounting
Unit-Account
#
Fund
Description
Accounting Unit,
Account Description
Amount
06017644-
63001
Water Water Quality,
Miscellaneous Operating
Expenses
$21,666
06017640-
63001
Water Water Utility Production &
Supply, Miscellaneous
Operating Expenses
$65,0002027-28
06017644-
63001
Water Water Quality,
Miscellaneous Operating
Expenses
$65,000
06017640-
63001
Water Water Utility Production &
Supply, Miscellaneous
Operating Expenses
$43,3342028-29
(July-Mar)
06017644-
63001
Water Water Quality,
Miscellaneous Operating
Expenses
$43,334
TOTAL $650,000
EXHIBIT(S)
1. Bid Abstract
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Tom Hatch, Interim City Manager
BIDDER LOCATION TOTAL
Hach Company Loveland, CO 59,823$
Reliable Water Solutions, LLC Grand Terrace, CA 71,685$
WATER QUALITY TESTING SUPPLIES, CALIBRATION, AND MAINTENANCE
SERVICES (23-179)
ABSTRACT OF BIDS
EXHIBIT 1
EXHIBIT 1