HomeMy WebLinkAboutItem 10 - Purchase Order to The Charles Machine Works Inc. Public Works Agency
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Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 5, 2024
TOPIC: Sewer Lining Materials, Supplies, and Accessories
AGENDA TITLE
Approve a Purchase Order to The Charles Machine Works Inc. for Sewer Lining
Materials, Supplies, and Accessories (Spec No. XX-XXX) (Non-General Fund)
RECOMMENDED ACTION
Approve a sole source purchase order to The Charles Machine Works Inc. for sewer
lateral lining materials, supplies, and accessories for an aggregate amount not to
exceed $1,750,000, for a one-year term beginning March 5, 2024 and expiring March 4,
2025, with provisions for up to four additional one-year renewal periods.
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Public Works Agency’s Water Resources Division oversees the City’s Sewer
Lateral Repair Program. There are over 45,000 privately owned sewer laterals in the
City, which convey sewage from homes and businesses to the main public sanitary
sewer collection system. The Sewer Lateral Repair Program provides the repair or
replacement of sewer laterals from the edge of the property owner’s property line to
where it connects to the public sewer main in the street. Staff performs these sewer
lateral repairs and replacements on a daily basis.
A Notice Inviting Bids for a Bluelight Light-Emitting Diode (LED) cured-in-place-pipe
(CIPP) lining system was advertised on February 1, 2023, on the City’s online bid
management and publication system, PlanetBids. One bid was received, opened on
February 22, 2023, and evaluated. The bid received from The Charles Machine Works,
Inc., was deemed responsive and met the City’s requirements. On June 6, 2023, the
City Council awarded a purchase order to The Charles Machine Works, Inc., for the
purchase of a Bluelight Light-Emitting Diode (LED) cured-in-place-pipe (CIPP) lining
system.
The Charles Machine Works Inc. has provided the City’s Purchasing Division with
documentation stating the vendor is currently the only manufacturer authorized to sell
Bluelight LED CIPP lining system and associated parts in North America. The Public
Works’ Water Resources staff is requesting approval to proceed with making purchases
Sewer Lining Materials, Supplies, and Accessories
March 5, 2024
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from The Charles Machine Works, Inc. for sewer lining materials, supplies, and
accessories, (Exhibit 1) which will allow them to continue lateral lining work on the City’s
Sewer Lateral Repair Program.
FISCAL IMPACT
Funding is available in the current FY 2023-24 budget and funding for subsequent fiscal
years will be included in the proposed budget for City Council consideration.
Fiscal Year Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account
Description
Amount
2023-24
Mar – Jun
05617640-
63001
Sanitary
Sewer Service
Sanitary Sewer
Service,
Miscellaneous
Operating Expenses
$116,800
2024-25 05617640-
63001
Sanitary
Sewer Service
Sanitary Sewer
Service,
Miscellaneous
Operating Expenses
$350,000
2025-26 05617640-
63001
Sanitary
Sewer Service
Sanitary Sewer
Service,
Miscellaneous
Operating Expenses
$350,000
2026-27 05617640-
63001
Sanitary
Sewer Service
Sanitary Sewer
Service,
Miscellaneous
Operating Expenses
$350,000
2027-28 05617640-
63001
Sanitary
Sewer Service
Sanitary Sewer
Service,
Miscellaneous
Operating Expenses
$350,000
2028-29
Jul - Mar
05617640-
63001
Sanitary
Sewer Service
Sanitary Sewer
Service,
Miscellaneous
Operating Expenses
$233,200
TOTAL:$1,750,000
EXHIBIT(S)
1. Quote
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Tom Hatch, Interim City Manager
HAMMERHEAD TRENCHLESS
A division of Charles Machine Works
500 S. CP AVENUE
LAKE MILLS, WI 53551 USA
Sales Quote
Valid Until: Jan 30, 2024
Quoted By: Todd Kulak
Quote Number : 3229204000141489666
Account No. : 6010677
BILL TO:
City Of Santa Ana (CA)
220 S DAISY AVE
SANTA ANA, CA 92703
United States
SHIP TO:
City Of Santa Ana (CA)
215 SOUTH CENTER STREET
Santa Ana, CA 92703
United States
Contact Name: Alex Reyes Credit Approved/On File: Yes
Email: areyes@santa-ana.org Shipping method: XPO Logistics
Phone: 714-647-3374 Liftgate required: Yes
Expected Ship Date:
Office Notes:
SKU Product Details Qty Discount Your Price Total
934-0502 HH BLUELIGHT RESIN, 5 GAL 244 $ 6,157.46 $ 504.71 $ 116,991.78
927-4004 4" X 3MM HELIAM SCRIM, 330' 7 $ 584.50 $ 1,670.00 $ 11,105.50
934-0787 HH 4" FLEX LED LINER 8856 $ 4,954.93 $ 11.19 $ 94,143.71
922-8199 4" CAL TUBE, CLEAR, 328' 38 $ 1,672.79 $ 880.42 $ 31,783.17
934-0043 MULE TAPE, 500FT
Miscellaneous Service Parts & Accessories
22 $ 127.55 $ 115.95 $ 2,423.35
922-8596 OIL, WHITE MINERAL, CASE
Miscellaneous Service Parts & Accessories
15 $ 71.99 $ 95.99 $ 1,367.86
934-0141 SAFETY GLASSES, BLUELIGHT
Miscellaneous Service Parts & Accessories
100 $ 20.45 $ 4.09 $ 388.55
922-7147 HOSE CLAMP, 2.75-3.75 FOR 3"- 4" NOZZLE
Miscellaneous Service Parts & Accessories
200 $ 186.60 $ 18.66 $ 3,545.40
927-4004 4" X 3MM HELIAM SCRIM, 330' 2 $ 167.00 $ 1,670.00 $ 3,173.00
922-5020 4" HH FLEX LINER, 328' 2 $ 322.09 $ 3,220.87 $ 6,119.65
922-5065 RECIRCULATION HOSE, 300
Curing System
2 $ 52.87 $ 528.70 $ 1,004.53
922-5013 PULL TAPE, 330 2 $ 13.57 $ 135.71 $ 257.85
922-7807 HH RESIN BASE YELLOW, PART A, 5 GAL 20 $ 448.71 $ 448.71 $ 8,525.49
922-7831 HH SUMMER 90 BLUE, PART B, 5 GAL 7 $ 173.46 $ 495.59 $ 3,295.67
SHIPPING SHIPPING
Applicable freight charges are finalized upon invoice.
1 $ 0.00 $ 2,500.00 $ 2,500.00
Discount $ 14,953.97
Sub Total $ 286,625.51
Estimated Tax $ 26,512.86
Grand Total $ 313,138.37
Note: Shipping, Taxes and/or duties are estimates only and will be finalized upon invoice.