The URL can be used to link to this page

Home My WebLink AboutMDG ASSOCIATES, INC.INSURANCE ON FILE WORK MAY PROCEED UNTIL INSURANCE EXPIRES CITY C K DATE: R 0 Q 2O24 0'. OD A- 0) FIRS (9 , A-2024-024 THIS FIRST AMENDMENT to the above -referenced agreement is entered into July 1, , 2024, by and between MDG Associates, Inc., a California corporation ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). Consultant and the City shall be collectively referred to as the "Parties." RECITALS A. The Parties entered into Agreement No. A-2020-099 ("Agreement") dated July 1, 2020, whereby Consultant agreed to provide select monitoring and technical support services to the City, as well as administrative services for the City's CDBG, HOME, ESG, and WIOA Programs. B. On February 10, 2023, the parties exercised their option to extend the term of the Agreement (A-2020-099-01) through June 30, 2024. The Agreement is current and in - effect. C. The Parties now wish to amend the Agreement to modify the scope of work to include additional services, extend the term of the Agreement, and increase the overall compensation paid by the City to the Consultant for the additional services through the extended term of the Agreement. No further terms are contemplated by this Amendment. The Parties therefore agree: 1. Section 1, Scope of Services, is hereby amended to also include services detailed in the attached Exhibit A-1. 2. Section 2.b, Compensation, is hereby amended to increase the overall amount of the Agreement by $44,500. The total amount to be expended under the term of the Agreement shall not exceed $259,616.00. 3. Section 3, Term, is hereby extended through June 30, 2025. The City hereby exercises its final option to extend the Agreement for a one (1) year period. 4. Except as modified by this First Amendment, all terms and conditions of the Agreement, shall remain in full force and effect. [signature page to follow] Pa,,e t of 2 A-2024-024 IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. ATTEST Jennifer I 1 erk APPROVED AS TO FORM SONIA R. CARVALHO City Attorney CITY OF SANTA ANA W'� ;KG� omas Hatch Interim City Manager B ?—r7ea Aarcia-Miller Rudy Mu Assistant City Attorney President RECOMMENDED FOR APPROVAL �c Michael L. Garcia Executive Director Community Development Agency INC. Page 2 of 2 City Council 36 - 6 Corporate Headquarters ��' ..... 10722 Arrow Route, Suite 822 Rancho Cucamonga, CA 91730 Telephone (909) 476 - 9696 Fax (909) 476 - 6086 M ® G Contact: Rudy Munoz, Presider4/20/2024asod-tes,ino. All costs will be invoiced as a fixed fee line item which will be billed at MDG's current hourly rates. MDG will invoice the Citizen Participation and Language Access Plan Update upon completion. MDG will invoice the Consolidated Plan/Year 1 AAP via the following schedule: Completion of first Public Meeting: $11,000 Completion of draft Consolidated Plan: $11,000 Submission of Consolidated Plan in IRIS: $10,000 Acceptance of Consolidated Plan by HUD: $6,000 12/1b8y,Pouncil ffiG�ssodates Inc 2/20/2024 Citizen Participation Review • Prepare noticing and marketing documentation for community MDG will conduct a monitoring level review of the existing Citizen Participation Plan and provide a written summary to Santa Ana with recommendations to better ensure compliance with HUD regulations and strategies to streamline and simplify the document. Based on feedback from the City, MDG will completethe revisions to the Citizen Participation Plan and provide Santa Ana with the public noticing documentation needed for the updated Citizen Participation Plan to be adopted by City Council. Language Access Plan Using current Census data, MDG will conduct an updated four -step analysis of the primary languages spoken in the City. Based on the analysis, MDG will prepare an updated Language Access Plan for the City to use for all HUD CPD programs. MDG will conduct one round of revisions on the document based on City comments and feedback. Consolidated Plan and Year 1 Annual Action Plan MDG will prepare the FY2025 Consolidated Plan and FY2025 Annual Action Plan. Specifically, MDG will complete the following tasks: • Update Needs Assessment and Market Analysis data based on the most current data available (as of March 1, 2024) for the American Community Survey (ACS) and Comprehensive Housing Affordability Strategy (CHAS) data sets • Prepare online and paper -based community and stakeholder surveys to gather feedback on community needs and conditions • Facilitate two (2) in -person community meetings to gather feedback on community needs. One meeting will be counted as the first public meeting to comply with Citizen Participation meetings • Facilitate four (4) remote stakeholder meetings to gather feedback on community needs and conditions • Draft the FY2025 Consolidated Plan • Draft the FY2025 Action Plan • Finalize the Consolidated Plan and Action Plan based on City feedback • Prepare noticing for the second public hearing to accept the Consolidated Plan and 30-day comment period • Finalize Consolidated Plan and Action Plan as needed • Submit Consolidated Plan and Action Plan in IDIS During the Consolidated Plan process, MDG anticipates the City will complete the following tasks: • Print, distribute, collect and scan paper -based surveys to MDG • Assist with stakeholder identification and outreach • Lead the second public hearing (remote MDG support) • Conduct one round of review on all documents submitted to the City • Submit and pay for notices to be posted in the newspaper • Translate any documents in languages other than Spanish (as needed by LAP) 12/1/ 4S'Ouncil AT; ssociates Inc 2/20/2024 Flores, David From: City of Santa Ana <certificate-request@ctrax.jdidata.com> Sent: Tuesday, September 5, 2023 10:11 AM To: Vega, Brenda; Flores, David Subject: Internal Notice of Compliance NOTICE OF COMPLIANCE CITY STAFF: PRINT TFIIS PAGE AND 1N(::LtJDE NVITH AGRE:EiNIENT TO TFIF CLERK OF THE COUNCIL Contractor MDG Associates, Inc. Name: Project A-2020-099.01 Number: Project Extension of Agreement A-2020-099 Name: The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the insurance requirements. No further action is required at this time. Thank you, City of Santa Ana Risk Management Division in partnership with CTrax Plus Services Team