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Home My WebLink AboutCALIFORNIA, STATE OF - DEPARTMENT OF TRANSPORTATION (CALTRANS) (5063207) Return FULLLY EXECUTED 0, pw#1�1) Copy to COTC, M-30 A-2021-124-11 [ -0z4n PROGRAM SUPPLEMENT NO. 0000OA469 Adv. Project ID 1 Date: February 23, 2024 to 1223000064 Location: 12-ORA-0-SA ADMINISTERING AGENCY-STATE AGREEMENT Project Number: CRASL-5063(207) FOR STATE FUNDED PROJECTS NO 12-5063S21 E.A. Number: ti Locode: 5063 0 N This Program Supplement, effective 03/27/24, hereby adopts and incorporates into the Administering Agency-State Agreement No. 12-5063S21 for State Funded Projects which was entered into between the ADMINISTERING AGENCY and the STATE with an effective date of 07/19/2021 and is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the ADMINISTERING AGENCY on .f��I (See copy attached). The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived from sources noted below encumbered to this project,Administering Agency accepts and will comply with the Special Covenants and remarks set forth on the following pages. PROJECT LOCATION: Grand Ave from 1st to Mcfadden Ave TYPE OF WORK: Road Rehabilitation LENGTH: 0.O(MILES) Estimated Cost State Funds Matching Funds STATE $972,882.00 LOCAL OTHER $2,425,125.00 $1,452,243.00 $0.00 CITY OF SANTA ANA STATE OF CALIFORNIA Department of Transportation Digitally signed by Ferdinand Ferdinand Batatan Batatan By Date:2024.03.27 12:31:18-07'00' Executive Director Title for Chief, Office of Project Implementation Date 3f Z4 Division of Local Assistance Attest �y Date 03/27/2024 ennifer L. 11 j Clerk e Co cil I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer Date 2/26/2024 $972,882.00 Program Supplement 12- 506-A469-SERIAL Page 1 of 3 12-0 A-0-SA CRASL-5063(207) SPECIAL COVENANTS OR REMARKS 1. A. This PROJECT is programmed to receive STATE Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) Program funds. The ADMINISTRATING AGENCY agrees to administer the PROJECT in accordance with the California Transportation Commission (CTC) approved/adopted CRRSAA Guidelines and this PROGRAM SUPPLEMENT. B. The STATE funds for this PROJECT may be provided under one or more phases, which are Preliminary Engineering (PE), Right-of-Way (RNV), Construction (Con), and Other Phase (Debt Service Payments, Personnel). Phase-specific fund allocation is required, in addition to other requirements, before reimbursable work can occur for the phase identified. Each allocation will be assigned an effective date and identify the amount of funds allocated per phase. Unless otherwise determined, the effective date of the phase-specific allocation will constitute the start of reimbursable expenditures for the phase. The STATE funds available for reimbursement will be limited to the amount allocated by the STATE for the phase. C. At the time of the first fund allocation approval for the Project, this PROGRAM SUPPLEMENT, a STATE-approved Allocation Letter and STATE Finance Letter are prepared to allow reimbursement of eligible PROJECT expenditures for the phase allocated. D. STATE and ADMINISTERING AGENCY agree that any additional fund allocations made after the execution of this PROGRAM SUPPLEMENT, for the phase that has been authorized In the first fund allocation approval or for a new phase, will be encumbered on this PROJECT by use of a STATE-approved Allocation Letter and a STATE Finance Letter and are subject to the terms and conditions thereof. E. This PROJECT Is subject to the delivery requirements enacted by the CRRSAA Program guidelines, which may be accessed at the Local Assistance webpage. F. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after project contract award and prior to the submittal of the ADMINISTERING AGENCY`S first invoice for the construction contract. Failure to do so will cause a delay in the State processing of invoices for the construction phase. G. The ADMINISTERING AGENCY shall invoice STATE for PE, RAW, CON, and Other Phase costs no later than 180 days after the end of expenditure the phase. For construction costs, the ADMINISTERING AGENCY has 180 days after project completion or contract acceptance to make the final payment to the contractor, prepare the final Report of Expenditures and final invoice, and submit to STATE for verification and payment. Program Supplement 12--506 A468-SERIAL Page 2 of 3 12-ORA-0-SA CRASL-5063(207) SPECIAL COVENANTS OR REMARKS H. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY In accordance with the current LAPM provisions. I. ADMINISTERING AGENCY agrees to comply with the requirements in 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (applicable to Federal and State Funded Projects). J. By executing this PROGRAM SUPPLEMENT, ADMINISTERING AGENCY agrees to provide the STATE, upon request, with the information related to the PROJECT for the purpose of project evaluation or other purposes. K. The ADMINISTERING AGENCY shall construct the PROJECT in accordance with the scope of work presented in the application and approved by the State. Any changes to the approved PROJECT scope without the prior expressed approval of the State are ineligible for reimbursement and may result in the entire PROJECT becoming ineligible for reimbursement. L. Any State and Federal funds that may have been encumbered for this project are available for disbursement for limited periods of time. For each fund encumbrance the limited period is from the start of the fiscal year that the specific fund was appropriated within the State Budget Act to the applicable fund Reversion Date shown on the State approved project finance letter. Per Government Code Section 16304, all project funds not liquidated within these periods will revert. The State and Federal funds encumbered for this project from the CRRSAA program do not qualify for a Cooperative Work Agreement. The reversion date of the CRRSAA program funds shall not extend past the reversion date shown on the State approved project finance letter. Program Supplement 12--506-A469-SERIAL Page 3 of 3 jmf 5f26121 RESOLUTION NO. 2021-039 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE ALL PROGRAM SUPPLEMENT AGREEMENTS REQUIRED BY ADMINISTERING AGENCY-STATE MASTER AGREEMENT NO. 12-5063S21 FOR STATE FUNDED PROJECTS BETWEEN THE CITY OF SANTA ANA AND THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION BE IT RESOLVE❑ BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. The Legislature of the State of California has enacted legislation by which certain State funds are made available for use on local transportation related projects of public entities qualified to act as recipients of these State funds. B. The City of Santa Ana ("City") has an existing Administering Agency State Master Agreement No. 00289S (Master Agreement) with the California Department of Transportation (Caltrans) with an effective date of January 19, 2010. This Master Agreement provides for the City to receive reimbursements for such State funded projects. y C. On May 10, 2021, the City received a revised Master Agreement with revised Master Agreement No. 12-5063S21 . The Revised Master Agreement No. 12- 5063S21 incorporates various changes in regulations and policies. D. Under the Revised Master Agreement No. 12-5063S21, project-specific Program Supplements are issued, and these Program Supplements constitute the contractual basis for Caltrans to reimburse the City for State funded transportation projects. Section 2. The City Council hereby authorizes the Executive Director of the Public Works Agency to execute all Program Supplement Agreements required by Revised Master Agreement No. 12-5063S21 . Section 3. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this 6th day of July, 2021. Resolution No. 2021-039 Page 1 of 2 jmf 5/26/21 s Vicente Sarmiento Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By. '�4 �. -f J hn M. Funk Sr. Assistant City Attorney AYES: Councilmembers Bacerra, Hernandez, Lopez, Mendoza, Phan, Penaloza Sarmiento 7 NOES: Councilmembers None (0) ABSTAIN: Councilmembers None (0) NOT PRESENT: Councilmembers None 0 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Daisy Gomez, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2021-039 to be the original resolution adopted by the City Council of the City of Santa Ana on July 6, 2021. Date: " tea Daisy Game Clerk of the Council City of Santa Ana Resolution No. 2021-039 Page 2of2