HomeMy WebLinkAboutItem 13 - Agreement with Houston & Harris, PCS, Inc. to Provide Closed Circuit TelevisionPublic Works Agency
www.santa-ana.org/public-works
Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 2, 2024
TOPIC: Sewer System Inspection Services
AGENDA TITLE
Agreement with Houston & Harris, PCS, Inc. to Provide Closed Circuit Television
Inspection Services of the Sanitary Sewer System (Non -General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Houston & Harris, PCS, Inc.
to provide closed circuit television inspection services of the sanitary sewer system for a
three-year term beginning April 2, 2024 and expiring April 1, 2027, with a provision for a
two-year extension, in a total amount not to exceed $4,000,000 (Agreement No. A-
2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Public Works Agency's Water Resources Division oversees and maintains the daily
operations of the City's water and sanitary sewer systems. The sanitary sewer system
includes approximately 400 miles of sanitary sewer main, 8,500 manholes, approximately
48,500 sewer laterals, and two sewer lift stations. All sewage is conveyed to the Orange
County Sanitation District for treatment. In accordance with the City's Sewer System
Management Plan and the State's Waste Discharge Requirements, the City must inspect
assets and maintain the sanitary sewer system in good repair. Closed-circuit television
(CCTV) technology is used to assess the condition of sewer system infrastructure and
identify system deficiencies.
On January 12, 2024, the Public Works Agency released Request for Proposals (RFP)
No. 24-003 (Exhibit 1) for qualified firms to provide closed circuit television (CCTV)
inspection services of the City's sanitary sewer system. The RFP was advertised on the
City's online bid management and publication system, PlanetBids, with proposals due
on February 12, 2024. System records indicate a total of 35 vendors were notified and
downloaded the bidding documents. Eight bids were received and reviewed by a panel
of City staff.
Staff recommends awarding an agreement to Houston & Harris, PCS, Inc., based in
Santa Ana, for CCTV inspection services (Exhibit 2). Houston & Harris's work
Sewer System Inspection Services
April 2, 2024
Page 2
experience and proposal demonstrate that the firm has the necessary technical capacity
and expertise to complete the required services outlined in the RFP. The firm's rates are
reasonable and within industry standard and the proposal was determined to provide
the best value for the City.
FISCAL IMPACT
Funding is available in the FY 2023-24 budget and funding for subsequent fiscal years
will be included in the proposed budgets for City Council consideration.
Fiscal
Accounting
Fund
Accounting Unit,
Year
Unit
Description
Account Description
Amount
- Account #
Contract (3-Year Term)
05617640-
Sanitary Sewer
Sanitary Sewer Service,
2023-24
62300
Service
Contract Services -
$200,000
(April — June)
Professional
05617640-
Sanitary Sewer
Sanitary Sewer Service,
2024-25
62300
Service
Contract Services -
$800,000
Professional
05617640-
Sanitary Sewer
Sanitary Sewer Service,
2025-26
62300
Service
Contract Services -
$800,000
Professional
05617640-
Sanitary Sewer
Sanitary Sewer Service,
2026-27
62300
Service
Contract Services -
$800,000
Professional
Optional Two-year Extension
05617640-
Sanitary Sewer
Sanitary Sewer Service,
2027-28
62300
Service
Contract Services -
$800,000
Professional
05617640-
Sanitary Sewer
Sanitary Sewer Service,
2028-29 (July
62300
Service
Contract Services -
$600,000
-March)
Professional
TOTAL
$4,000,000
EXHIBIT(S)
1. RFP 24-003
2. Agreement
Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency
Approved By: Tom Hatch, Interim City Manager
REQUEST FOR PROPOSALS (RFP)
FOR
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY
SEWERS
RFP NO.: 24-003
CITY OF SANTA ANA
PUBLIC WORKS AGENCY
220 S. Daisy Avenue, Bldg A
Santa Ana, CA 92703
Jaime Arias, P.E.
Project Manager
(714) 647-3318 Office
jarias@santa-ana.org
Approved for Release:
KEY RFP DATES (Subject to change at discretion of City1:
Issue Date:
Letter of Intent:
Deadline for Requests for Information
Proposal Due Date:
Projected Award Date (anticipated):
Nabil Saba, P.E.
Executive Director
Public Works Agency
Friday, January 12, 2024
Friday, January 26, 2024 at 4.00 P.M.
Thursday, February 1, 2024 at 4:00 P.M.
Monday, February 12, 2024 at 4:00 P.M.
Tuesday, March 5, 2024
NOTICE INVITING PROPOSALS
NOTICE IS HEREBY GIVEN that proposals will be received from qualified firms for Close Circuit
Television (CCTV) Inspection of Sanitary Sewers
Responses to this Request for Proposals (RFP) will be accepted until Monday, February 12,
2024 at 4:00 P.M.
Responses to this Request for Proposals (RFP) must be submitted electronically to the PlanetBids
system. It is the responsibility of the proposer to ensure that any proposals submitted have been
uploaded to PlanetBids prior to this proposal due date and time.
Additionally, it is a requirement that hard copy proposals also be sent by courier service, mailed, or
hand delivered in an enclosed sealed envelope and marked clearly with the following:
"SEALED PROPOSAL FOR
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
RFP NO. 24-003
IN THE CITY OF SANTA ANA
DO NOT OPEN WITH REGULAR MAIL."
City of Santa Ana
Attn.: JAIME ARIAS
Public Works Agency Water Resources Division
220 S. Daisy Avenue, M-85
Santa Ana, CA 92703
For further instructions regarding hard copy submission of proposals, refer to PlanetBids.
All notifications, updates and addenda will be posted on the City's RFP Bid page at www.santa-
ana.org/bids-rfps. Proposers shall be responsible for monitoring the site to obtain information regarding
this solicitation. Failure to respond to required updates may result in a determination of a nonresponsive
proposal.
LETTER OF INTENT: Interested firms shall submit a Letter of Intent of their pending proposal to the
noted Project Manager by the required date as shown on the cover page of this RFP. Letters shall be
forwarded via certified mail or email and shall include the following information:
1. Use formal company letterhead.
2. Indication of company interest in the RFP.
3. Acknowledgement of candidate's responsibility to monitor the City's website for any
amendments or modifications to the RFP.
4. Provision of correct, complete contact information.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Page 2
The California Air Resources Board ("CARB") implemented amendments to the In -Use Off -Road
Diesel -Fueled Fleets Regulations ("Regulation") which are effective on January 1, 2024 and apply
broadly to all self-propelled off road diesel vehicles 25 horsepower or greater and other forms of
equipment used in California. A copy of the Regulation is available at
https://ww2.arb.ca.gov/sites/default/files/barcu/regact/2022/off-roaddiesel/appa-1.pdf. Bidders are
required to comply with all CARB and Regulation requirements, including, without limitation, all
applicable sections of the Regulation, as codified in Title 13 of the California Code of Regulations
section 2449 et seq. throughout the duration of the Project. Bidders must provide, with their Bid,
copies of Bidder's and all listed subcontractors' most recent, valid Certificate of Reported Compliance
("CRC") issued by CARB. Failure to provide valid CRCs as required herein may render the Bid non-
responsive.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Page 3
TABLE OF CONTENTS
GENERAL..........................................................................................................................................................................5
A. NATURE OF WORK: .......................................................................................................................................... 5
B. SUBMITTAL OF PROPOSAL: ........................................................................................................................... 5
C. PROPOSAL EVALUATION AND RATING: ..................................................................................................... 5
D. PROJECT FUNDING: ......................................................................................................................................... 5
E. TERM OF CONTRACT AGREEMENT: ........................................................................................................... 6
PROPOSAL TERMS AND CONDITIONS.....................................................................................................................6
A.
EXAMINATION....................................................................................................................................................6
B.
EXECUTION OF AGREEMENT........................................................................................................................6
C.
PROPOSAL VALIDITY.......................................................................................................................................6
D.
PRE -CONTRACTUAL EXPENSES..................................................................................................................6
E.
JOINT OFFERS/SUBCONSULTANTS............................................................................................................6
F.
SAFETY PROGRAM REQUIREMENTS.........................................................................................................6
III. INSTRUCTIONS TO PROPOSERS...............................................................................................................................7
A.
CITY RESPONSIBILITIES.................................................................................................................................7
B.
PROPOSER RESPONSIBILITIES....................................................................................................................8
C.
REQUEST FOR INFORMATION OR CLARIFICATION................................................................................8
D.
ADDENDA............................................................................................................................................................9
E.
LICENSES & PERMITS.....................................................................................................................................9
F.
INSURANCE........................................................................................................................................................9
G.
PAYMENT INFORMATION PACKET..............................................................................................................9
H.
PRE -PROPOSAL MEETING.............................................................................................................................9
I.
CITY RIGHT TO REJECT..................................................................................................................................9
J.
PROTESTS........................................................................................................................................................10
IV. SUBMITTAL REQUIREMENTS....................................................................................................................................10
A. GENERAL...........................................................................................................................................................10
1. DEADLINE...........................................................................................................................................10
B. PROPOSAL CONTENTS.................................................................................................................................10
1. STATEMENT OF QUALIFICATIONS..............................................................................................10
2. SCOPE OF SERVICES......................................................................................................................11
3. FEE PROPOSAL.................................................................................................................................11
4. CERTIFICATIONS..............................................................................................................................12
V. PROPOSAL REVIEW (CONSULTANT/CONTRACTOR SELECTION).................................................................12
A. EVALUATION AND RATING...........................................................................................................................12
B. SELECTION.......................................................................................................................................................12
VI. AWARD OF AGREEMENT............................................................................................................................................12
A. REQUEST FOR COUNCIL ACTION.............................................................................................................. 12
B. EXECUTION OF AGREEMENT...................................................................................................................... 12
VII. IMPLEMENTATION........................................................................................................................................................12
A. KICK-OFF MEETING........................................................................................................................................ 12
B. NOTICE TO PROCEED................................................................................................................................... 12
VIII. PUBLIC RECORDS........................................................................................................................................................13
APPENDIX
ATTACHMENT 1: SCOPE OF WORK
ATTACHMENT 2: FEE PROPOSAL
ATTACHMENT 3: REFERENCES
ATTACHMENT 4: STANDARD AGREEMENT (SAMPLE)
ATTACHMENT 5: CERTIFICATION
ATTACHMENT 6: EQUIPMENT SIGNS
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Page 4
I. GENERAL
The City of Santa Ana ("Santa Ana" or "City") is the county seat and second most populous
city in Orange County, California, with over 310,000 residents. It is the 62nd most -populous
city in the United States. Santa Ana is located in Southern California, adjacent to the Santa
Ana River, about 10 miles away from the California coast. Founded in 1869, the City is part
of the Greater Los Angeles Area, the second largest metropolitan area in the United States.
The City of Santa Ana Public Works Agency —Water Resources Division oversees, operates,
and maintains the sewer conveyance system.
A. NATURE OF WORK:
The City of Santa Ana is seeking qualified Consultants to provide closed circuit television
inspection of sanitary sewer mains and related support services for the City's sewer
conveyance system. A detailed Scope of Work is included in ATTACHMENT 1: SCOPE
OF WORK in the Appendix of this RFP.
B. SUBMITTAL OF PROPOSAL:
Responses to this Request for Proposals (RFP) must be submitted electronically to the
PlanetBids system. It is the responsibility of the proposer to ensure that any proposals
submitted have been uploaded to PlanetBids prior to this proposal due date and time.
The Fee Proposal shall be submitted separately and electronically to the PlanetBids
system prior to this proposal due date and time.
C. PROPOSAL EVALUATION AND RATING:
The criteria for evaluating the proposals submitted will take the following items into
consideration:
• Understanding of Need 30%
• Firm/Team Experience 30%
• Relevant Project Experience 15%
• References 10%
• Fee Proposal 15%
The City has established a proposal review committee to evaluate proposers
based on the response to the RFP, which includes adherence to outlined
directions and format, and the City evaluation criteria set forth above.
A final score will be calculated for each submitted proposal and used to rank the
proposers.
D. PROJECT FUNDING:
Project is funded with Water Enterprise funds. Special conditions may apply. Refer to
ATTACHMENT 1: SCOPE OF WORK in the Appendix of this RFP.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Page 5
E. TERM OF CONTRACT AGREEMENT:
This term is outlined in the Standard Consultant Agreement, as contained in
ATTACHMENT 4: STANDARD AGREEMENT in the Appendix of this RFP.
II. PROPOSAL TERMS AND CONDITIONS
By submitting a Proposal, the Proposer acknowledges that it has thoroughly examined and
accepts the Terms and Conditions of this RFP as described below:
A. EXAMINATION
Proposer represent that it has thoroughly examined and become familiar with the services
and responsibilities required this RFP and that it is capable of effectively and efficiently
performing quality work to achieve the City's objectives. Any attachments referenced
herein or any interpretations, clarifications or amendments subsequently posted in the
relation to this RFP are fully incorporated.
B. EXECUTION OF AGREEMENT
The City and the selected Proposer will enter into an Agreement similar to that as shown
in ATTACHMENT 4: STANDARD AGREEMENT in the Appendix of this RFP. If a
Proposer is unwilling or unable to execute an Agreement within thirty (30) days after being
notified of selection under this RFP, the City reserves the right to select the next most
qualified Proposer or call for new Proposals, whichever the City deems most appropriate.
C. PROPOSAL VALIDITY
Services, pricing and warranties indicated in a respondent's Proposal must be valid for a
period of 120 days after the submission of the Proposal.
D. PRE -CONTRACTUAL EXPENSES
Santa Ana shall not, in any event, be liable for any pre -contractual expenses incurred by
Proposers in the preparation of its proposal.
E. JOINT OFFERS/SUBCONSULTANTS
Where two or more Proposers desire to submit a single Proposal in response to this RFP,
they should do so on a prime sub -consultant basis. The City intends to contract with a
single firm and not with multiple firms doing business as a joint venture. Should the use
of sub -consultants be offered, the Proposer shall provide the same assurances of
competence for the sub -consultant plus the demonstrated ability to manage and
supervise the subcontracted work. Sub -consultants shall not be allowed to further
subcontract with others for work under the Agreement. The provisions of the Agreement
shall apply to all sub -consultants in the same manner as the Proposer.
F. SAFETY PROGRAM REQUIREMENTS
Work Site Safety shall be as defined by the Standard Specifications and these special
provisions:
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Page 6
The Proposer shall be solely responsible for ensuring that all work performed under the
contract is performed in strict compliance with all applicable Federal, State and local
occupational safety regulations. The Consultant/Contractor shall provide at its expense
all safeguards, safety devices and protective equipment, and shall take any and all
actions appropriate to providing a safe Project site.
The following is required in addition to the requirements of the Standard Specification:
a. The Proposer shall train all employees, or subcontractor personnel in the work
practices necessary to safely perform his or her job.
b. The Proposer shall identify all known potential hazards related to the work
performed and train all employees and subcontractor personnel on how to handle
the potential hazards.
c. The Proposer, their employees and subcontractors shall follow all safety rules and
safe work practices.
d. The Proposer will immediately notify the City of any significant and/or unusual
hazards found during the course of work.
e. The Proposer shall submit copies of Safety Data Sheets (SDS) for all hazardous
materials to be utilized on site in the performance of work. The Proposer is solely
responsible for the legal disposal of hazardous waste generated in the
performance of their work.
Safety Indemnification: To the extent allowed by law, the Proposer agrees to defend,
indemnify and hold harmless the City, its officers, employees and agents from and against
any and all investigations, complaints, citations, liability, expense (including defense costs
and legal fees), claims and/or causes of action for damages of any nature whatsoever,
including but not limited to injury or death to employees of the Proposer, its subcontractors
or City, attributable to any alleged act or omission of the Proposer or its subcontractors
which is in violation of any Cal OSHA regulation. The obligation to defend, indemnify and
hold harmless includes all investigations and proceedings associated with purported
violations of Section 336.10 of Title 8 of the California Code of Regulations pertaining to
multi -employer work sites. The City may deduct from any payment otherwise due the
Proposer any costs incurred or anticipated to be incurred by the Agency, including legal
fees and staff costs, associated with any investigation or enforcement proceedings
brought by Cal OSHA arising out of the assigned work.
III. INSTRUCTIONS TO PROPOSERS
A. CITY RESPONSIBILITIES
The City will provide information in its possession relevant to preparation of required
information in RFP. The City will provide only the staff assistance and documentation
specifically referred to herein.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Page 7
B. PROPOSER RESPONSIBILITIES
Point of Contact: The selected proposer will assume responsibility for all services in its
proposal. The selected proposer shall identify a sole point of contact with the greatest
knowledge in regard to the required service operations and contractual matters, including
payment of any and all charges resulting from the Agreement.
Evidence of Financial Capacity: Proposer may be requested to submit its most recent
audited financial statement, evidencing proposer's financial capacity to fully perform the
required services, including provision of equipment and personnel expenses over a ninety
(90) day period. If said financial statement does not reflect full ninety (90) day operational
capacity, proposer may include a letter of credit as evidence of supplemental capacity.
California Air Resources Board ("CARB"): The City is a Public Works Awarding Body, as
defined under Title 13 California Code of Regulations section 2449(c)(46). Accordingly,
Bidders must submit, with their Bids, valid Certificates of Reported Compliance ("CRC")
for the Bidder's fleet and for the fleet(s) of its listed subcontractors (including any
applicable leased equipment or vehicles). Bidder must additionally complete and submit
the Fleet Compliance Certification, included in the Bid Documents. Failure to provide a
CRC for the Bidder, and for all listed subcontractors, or failure to complete the Fleet
Compliance Certification, may render the Bid non -responsive.
Contractor shall comply, and shall ensure all subcontractors comply, with all applicable
requirements of the most current version of the regulations imposed by California Air
Resources Board ("CARB") including, without limitation, all applicable terms of Title 13,
California Code of Regulations Division 3, Chapter 9 and all pending amendments
("Regulation").
Throughout the Project, and for three (3) years thereafter, Contractor shall make available
for inspection and copying any and all documents or information associated with
Contractor's and its subcontractors' fleets including, without limitation, the Certificates of
Reported Compliance ("CRCs"), fuel/refueling records, maintenance records, emissions
records, and any other information the Contractor is required to produce, keep or maintain
pursuant to the Regulation upon two (2) calendar days' notice from the City.
Contractor shall be solely liable for any and all costs associated with compliance with the
Regulation as well as for any and all penalties, fines, damages, or costs associated with
any and all violations, or failures to comply with the Regulation. Contractor shall defend,
indemnify and hold harmless the City, its officials, officers, employees and authorized
volunteers free and harmless from any claims, liabilities, costs, penalties or interest
arising out of any failure or alleged failure to comply with the Regulation.
C. REQUEST FOR INFORMATION OR CLARIFICATION
All questions or requested clarifications shall be made in writing via e-mail to the Project
Manager (contact information as noted on the cover page to this RFP) by or before the
"Deadline for Requests for Information" date noted on the cover page of this RFP. No
verbal requests or responses will be accepted. Significant interpretations or clarifications
will be addressed via addenda to this RFP, as indicated below in SUB -SECTION III.D
"ADDENDA".
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Page 8
D. ADDENDA
Any changes in RFP from the date of release to date of submittal will result in an
addendum or amendment. Notification of such addendum or amendment shall be
posted on City's PlanetBids system:
https://www.planetbids.com/portal/portal.cfm?CompanylD=20137.
E. LICENSES & PERMITS
The selected Proposer shall be required to obtain a City of Santa Ana Business license
within ten (10) business days of selection and must provide a copy to the City Project
Manager or designee prior to commencing any work in Santa Ana.
Additionally, Proposer will be responsible for obtaining any licenses/permits required by
the Scope of Work.
F. INSURANCE
The selected Proposer shall provide the required evidence of insurance coverage as set
forth in the standard agreement within ten (10) business days after receipt of notice of award.
G. PAYMENT INFORMATION PACKET
The selected Proposer shall return a completed payment information packet within ten
(10) business days after the successful Proposer has received notice that the agreement
has been awarded. The packet is available on the City's website: www.santa-ana.org/bidsrfps
-
H. PRE -PROPOSAL MEETING
A pre -proposal meeting, if scheduled, will occur on the date, time and location identified
on the cover page of this RFP. The meeting will include discussion of the project scope
and a question -and -answer session. It is highly recommended that the Proposer's key
team members attend this meeting. Significant interpretations or clarifications will be
addressed via addenda to this RFP, as described above in SUB -SECTION III.D
"ADDENDA".
I. CITY RIGHT TO REJECT
The City reserves the right to reject any or all proposals submitted and no representation
is made hereby that any agreement will be awarded pursuant to this RFP or otherwise.
The City reserves the right to accept or reject the combined or separate components of
this proposal in part or in its entirety or to waive any minor inconsistency, informality or
technical defect in the proposal.
The City reserves the right to reject, replace and approve any and all subcontractors. All
subcontractor(s) shall be identified in the response to the RFP. Subcontractors shall be
the responsibility of the successful Proposer and the City shall assume no liability of such
subcontractors.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Page 9
J. PROTESTS
Proposers with concerns or rebuttal of any staff determination of non -responsiveness or
non -responsibility may submit, in writing within five (5) business days, to the Project
Manager, any concerns regarding the RFP process or staff determination. Such writing
shall be considered by the City Manager or his designated representative, and may be
acted upon within five (5) business days. If no action is taken within such time, there
shall be no change to the staff determination. The exercise by Proposer of its right to
submit written concerns shall be a condition precedent to seeking judicial review of any
award of a contract hereunder.
IV. SUBMITTAL REQUIREMENTS
A. GENERAL
1. DEADLINE
Proposals are due to the City of Santa Ana, at the date, time, and location set forth
above in the Notice Inviting Proposals.
B. PROPOSAL CONTENTS
A responsive proposal shall contain the following documentation:
1. STATEMENT OF QUALIFICATIONS
The Statement of Qualifications shall be limited to a MAXIMUM of (10) DOUBLE -
SIDED PAGES (excluding front and back covers, section dividers and attachments
such as resumes, forms). Font size shall be minimum 11-point Arial. Proposal exhibits
shall be maximum 11" x 17". The Statement of Qualifications includes the following:
a. Cover Letter
Proposals shall include a letter signed by a principal or authorized representative
who can make legally binding commitments for the entity. Include type of business
entity.
b. Agreement Statement
Proposal shall include a statement outlining your concurrence or concerns with
any and all provisions as contained in the standard agreement attached as
ATTACHMENT 4: STANDARD AGREEMENT in the Appendix of this RFP.
Insurance requirements subject to change.
c. Firm and Team Experience
Proposal shall include a profile of the firm's experience. Include resumes of project
team/sub-contractors that outline their technical and design experience. At a
minimum, this should include the project manager/principal agent, associates in
charge when project manager/principal agent is unavailable, key personnel, firm
size, and an organization chart identifying only those who will perform work for the
proposed project and the percentage of each individual's time devoted to this
project. The project manager/principal agent shall be the primary contact person
to represent your firm.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Page 10
d. Understanding Scope of Services
Proposal shall include an outline which demonstrates the firm's understanding of
the scope of work. This outline should include anticipated approach, tasks
necessary for successful completion, and suggestions or special concerns that the
City should be made aware of.
The Respondent should describe the ongoing support, management, and
resources that will be provided to the City throughout the development agreement
contract period, including any unique value-added services that it wishes to
highlight.
e. Relevant Project Experience
Proposal shall include a list of relevant projects which your firm or personnel have
completed within the last five (5) years, including significant work with public
agencies. Project information should include project description, year completed,
client name, along with a person to contact and their telephone number.
f. References
Proposal shall include references for three public entities for which Proposer has
performed similar work within the past five (5) years.
g. Fee
Fees may or may not be included as part of evaluation criteria. Refer to SECTION
"GENERAL" above and SUB -SECTION IV.B.3 "FEE PROPOSAL" below. (this
item not part of page limit)
2. SCOPE OF SERVICES
Proposal shall include a Scope of Services which details the work phases to be
completed, the tasks to be accomplished and the deliverables to be provided based
upon the requested Scope of Work, detailed in ATTACHMENT 1: SCOPE OF WORK
in the Appendix of this RFP.
3. FEE PROPOSAL
Proposer's fee proposal shall be submitted concurrently with the technical proposal,
but in a separate submission to the PlanetBids system. This shall include the proposed
Total Fee, firm's Standard Hourly Fee Schedule, and/or a Project Fee Schedule where
applicable and as outlined in the Scope of Work.
Where fees are NOT included as part of evaluation criteria, the fee proposal will not
be opened until the proposals have been evaluated by the proposal selection
committee. The City will select the consultant based on qualifications, and then
negotiate a contract price based on available funding.
Where fees ARE included as part of the evaluation criteria, the fee proposal will be
opened and reviewed concurrently with the proposal, and weighted per the
percentage identified in SECTION I "GENERAL" above.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Page 11
4. CERTIFICATIONS
The following forms, included in ATTACHMENT 5: CERTIFICATIONS in the Appendix
of this RFP, shall be signed and included as part of the proposal submittal package:
• Non -Collusion Affidavit
• Non -Lobbying Certification
• Non -Discrimination Certification
• Prevailing Wage Compliance and Monitoring Statement
• Fleet Compliance Certification
V. PROPOSAL REVIEW (CONSULTANT/CONTRACTOR SELECTION)
A. EVALUATION AND RATING
Refer to SECTION I "GENERAL" above.
B. SELECTION
The committee may interview the top ranking proposers. The City will recommend
award of the agreement to the Proposer who will provide the best quality and value to the
City. City reserves the right to begin negotiations and enter into an agreement without
interview or further discussions.
VI. AWARD OF AGREEMENT
A. REQUEST FOR COUNCIL ACTION
Following evaluation and rating by the proposal review committee, the Executive Director
will recommend award of an agreement to the proposer providing the best quality and
value to the City.
B. EXECUTION OF AGREEMENT
A standard agreement is included as ATTACHMENT 4: STANDARD AGREEMENT in the
Appendix of this RFP. "Proposer" will hereinafter be referred to as "Consultant" in
standard agreement. The term of the agreement will begin after the agreement is fully
executed, and all required bonds, insurance documents and contents of the payment
information packet have been received and approved.
VII. IMPLEMENTATION
A. KICK-OFF MEETING
A kick-off meeting will be held after award of contract. Consultant and its team will meet
with City of Santa Ana staff to conduct introductions, discuss scope of services, and
implementation process.
B. NOTICE TO PROCEED
Following the kick-off meeting, a formal Notice to Proceed (NTP) may be issued after the
agreement is fully executed, and all insurance documents and contents of the Payment
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Page 12
Information Packet have been received and approved.
VIII. PUBLIC RECORDS
All responses to the RFP shall become property of the City, and proposals will become public
record after award of agreement. Proposer information identified as proprietary information
shall be maintained confidential, to the extent allowed under the California Public Records
Act.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Page 13
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
Appendix
ATTACHMENT 1: SCOPE OF WORK
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Page 14
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
SCOPE OF WORK
A. INTRODUCTION AND BACKGROUND
The City of Santa Ana's sanitary sewer collection system comprises of approximately 400 miles
of sewer mains, two sewer lift stations, 48,500 sewer laterals, and 8,500 sewer manholes that
are used to convey all sewer effluent from the City into the Orange County Sanitation District
(OCSD) system. In accordance with the City's Sewer Management Plan (SSMP) and the State's
waste discharge requirements, the City must inspect asses and maintain the sanitary sewer
system in good repair.
B. CONTRACTOR RESPONSIBILITIES
a. SEWER CLEANING
All sewers shall be cleaned within 24 hours prior to CCTV inspection except as directed
otherwise by the Engineer. Cleaning shall include removal of grease, roots, debris and other
obstructions to facilitate the CCTV inspection. All costs associated with the cleaning of sewers
and sewer manholes shall be borne by the Contractor. These borne expenses shall include,
but are not limited to, water usage, and fees related to obtaining and securing a hydrant water
meter from the City. Contractor shall return water hydrant meter to the City every six months.
The Contractor firm shall use the appropriate nozzle or cutter head, (i.e. high velocity, water jet,
root cutter, etc.), to accomplish the cleaning as required for that particular reach of sewer.
Cleaning methods shall be employed to sufficiently clean the pipe so the camera can pass
and can fully ascertain and document the structural and operational condition of the pipe.
Any costs associated with CCTV inspection work that is necessitated by the Contractor's
failure to sufficiently clean the main shall be borne entirely by the Contractor.
The Contractor shall use a tablet PC with internet access to connect to infraMAP® software,
the City will provide access and training as needed for infraMAP® software, to record the
location of the cleaning operation and the conditions encountered for each section of sewer
main that is cleaned. The Contractor shall be trained by the City in the use of infraMAP®.
Digital video, logs and other materials shall be delivered when a designated area of work has
been completed. The City reserves the right to use both the comprehensiveness and
completeness of the cleaning reports along with the cleanliness of the pipe as evidenced by
the supplied video to ascertain whether the pipe was cleaned sufficiently. Any costs required
to re -clean either an unreported or an insufficiently cleaned main shall be borne entirely by
the Contractor.
b. SEWER MAIN TELEVISION INSPECTION
The Contractor shall perform all CCTV inspections using the WinCan VX Expert
software for pipe survey reporting.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Page 15
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
2. The Contractor shall use equipment specially designed and constructed for sewer
inspection and video recording. The camera must have light sources of suitable
illumination output to provide a clear picture of the entire periphery of pipe. The camera
must be able to be rotated to a position that will assure that the total periphery of the
sewer is in focus at all times, regardless of the diameter of the pipe being inspected.
The camera, transport system, and other components of the video system shall be
capable of producing a picture adequate for the purposes of the inspection as stated
herein. The adequacy of the proposed equipment, resulting video and the assessment
logs shall be demonstrated to the City, if so requested, prior to award of contract. The
cost of such demonstration shall be borne by the Contractor.
3. A cable footage counter, accurate to within one (1) foot in 1000 feet, shall be used and
shall be indicated on the monitor and recorded on the video. The date of inspection,
continuous forward and reverse readout of camera distance from referenced access
hole, the upstream and downstream manhole with an arrow indicating flow direction (or
the database number, run number and direction of flow), the size of the pipe, the name
of the street, the iWaterlD, the time of day and the project or location name as supplied
by the City shall be displayed continuously on the monitor and recorded on the video.
The color of the overlay information shall be adjusted so that it remains legible
throughout the run. The footage relative to the center of the manhole at the start of
each run shall be set to accurately reflect a center of manhole starting position of 0.00
feet regardless of where along the pipe and at what footage the run begins.
4. Every sewer main assessment shall begin with a view of the open manhole and shall
proceed uninterrupted in the downstream direction with the insertion of the camera into
the manhole with the subsequent sewer main assessment. Recording of video against
the flow or passing through interim manholes will only be allowed with prior approval of
the City or when it can be shown that conditions made it unfeasible to lift an interim
manhole cover or to record with the flow.
5. CCTV inspection, monitoring and recording shall only be performed by technicians that
are NASSCO certified with a minimum of two years prior experience. The Contractor
shall furnish qualification details and sample video for each technician so that their
involvement in the project can be approved by the City prior to the commencement of
work. The use of a video technician not approved by the City will be considered
sufficient cause for the rejection of any related work and any costs associated with re -
inspecting shall be at the consultant's expense.
6. During inspection, the operating technician shall, along with an audio record of
conditions, log a computerized assessment of the recorded sewer. This assessment
shall include the location of all laterals, indicated infiltration, cracks, deflected joints,
collapsed sections, ex -filtration, misalignment, roots, deposits, and other conditions or
data pertinent to the physical condition of the sewer.
7. Through the use of the infraMAP® software the Contractor will have access to the
complete sewer system maps and data including but not limited to: manhole ID
numbers, sewer main ID numbers, street names and sewer main attributes. The City,
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
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CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
through the infraMAP® software, will designate the locations that are to be inspected.
Use of the infraMAP® software by the Contractor is required. The City shall train the
Contractor in the use of infraMAP® as it relates to the documentation of sewer cleaning
and inspection activities.
8. If the Contractor encounters conditions in the field that do not correspond to those
indicated on the maps, the Contractor shall promptly inform the City of the discrepancy.
If manholes or terminating cleanouts are encountered that are not shown on the maps,
the Contractor shall use the next available manhole number as shown on the maps for
the video assessment and indicate the location where the manhole was found. The City
will incorporate those changes into the maps. The use of non-standard or incorrectly
numbered manholes by the Contractor in either the database or on the video overlay as
shown on the digital video is cause for rejection of both the digital video and the
database in which it is referenced and any costs associated with re-videoing of the main,
modifications to the video overlay or rectification of the database that are necessitated
by the consultant's failure to use designated naming conventions will be borne entirely
by the Contractor.
9. At all points within the sewer showing defects, laterals and sewer appurtenances, the
consultant shall stop the camera, rotate (up to 360 degrees) and/or tilt the camera lens
to ensure adequate video coverage. All defects shall be rated/scored and logged in
accordance with NASSCO guidelines.
10. The camera shall be stopped and/or backed up to view and analyze conditions that
appear unusual or uncommon to a sewer main in good condition. There shall be no
loss of video quality at any time.
11. As the video is produced, the technician shall provide an audio narration of the
inspection to include identification of the sewer main location, by street intersection
location or street address as well as by City manhole number, inspection direction
(upstream/downstream) and complete descriptions of the line conditions as they are
encountered. The audio portion of the video recording shall be free from electrical
interference, feedback, hum, and background noise.
12. If the camera cannot pass the entire sewer reach from its point of insertion, the reach
shall be inspected from both directions. The inspection logs for the reach shall include
an identification of the nature and location of the blockage. The Contractor shall notify
the City immediately of any such obstruction so that it may be repaired or mitigated by
the City and/or the Contractor so that work may proceed.
13. Video runs showing condensation or submersion of the lens, poor or out -of -focus
images, poor audio, or otherwise poor image quality shall be cause for rejection and
may necessitate re -inspecting at the Contractor's expense if the City determines the
video run is not of acceptable quality.
14. In special cases, when directed by the City, the Contractor shall be responsible for
plugging manhole outlets during CCTV inspection. The sewer lines will be in service at
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
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CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
the time of inspection.
15. Television inspection of sewer mains with high volumes of flow (pipe running 1/3 full or
more) will be done at night between the hours of 10 p.m. and 5 a.m. unless otherwise
directed by the City. No adjustment in cost shall be allowed for night work.
Notwithstanding, the consultant shall always use whatever mechanical means are
available, including modification or changing of the camera wheels or treads, to insure
that the image is recorded in an upright, un-rotated position. The City reserves the right
to reject any video where changes in the orientation of the camera could have been
corrected by such modifications or by performing the work during periods of low flow.
16. In five (5) working days after being notified to inspect a particular section of sewer main,
the Contractor shall begin CCTV inspection, and shall diligently pursue that work to
completion.
c. SEWER MANHOLE INSPECTION
The Contractor shall perform all sewer manhole assessment inspections services per
NASSCO standards by the Manhole Assessment Certification Program (MACP) Level I. Level
I (MACP) shall include all information included on Level I (MACP) detailed therein in addition to
the, using valid MACP defect codes. The inspection shall also provide a depth measurement
from the top of the manhole to the bottom of the manhole. Said measurement shall be
measured from the middle of the manhole into the bottom of the manhole channel and be
measured in inches.
All digital reports for sewer manholes shall contain as a minimum the contained information on
the Level I of the MACP by NASSCO guidelines and all items listed on item e.7 listed below as
aaDlied to sewer manholes.
d. SEWER LATERAL INSPECTION
When required by the City, the Contractor shall provide inspection of sewer laterals via a main
line launched lateral camera. Inspection and video reporting shall be as required by sections b
and e of this Appendix. Laterals shall be assessed using the Lateral Assessment Certification
Program coding as provided by NASSCO.
e. DATA SUBMISSION
The Contractor shall visually inspect, digitally encode video in WMV format (or another
format if mutually agreed upon) and provide digital logs, in PDF format, of all
inspected sewers. The log and video formats shall be approved by the City prior to
commencement of work. Only cloud submittals are accepted as specified on the next
item.
2. Digitally encoded video shall be compressed with the WMV format with settings
specified by the City. Digital video shall be supplied to the City over the cloud, the
Contractor will be required to pay and provide the City access to a 1 terabyte Webflex
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
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CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
Seat account through WinCam. Digital video files, Microsoft Access Database files
and PDF report files naming conventions on the cloud shall be approved by the City
prior to the commencement of work. The video image shall be clear, focused and
relatively free from roll, static or other image distortion qualities that would prevent the
reviewer from evaluating the condition of the pipe.
3. The computerized format shall be provided as a separate Microsoft Access database
file for each quantity of digital video specified by the City. The Contractor shall provide
copies of the logs to the City in PDF format. The Microsoft Access database shall
include the following:
a) An inspection table listing each run number, the name of the operator, the
inspection date, weather conditions, City supplied (the next sequential) database
number, address or intersection of the starting manhole, direction of the inspection
with respect to the flow, sewer number as supplied by the City, material (VCP, PVC,
etc.), diameter of the sewer, length of the sewer, starting manhole ID number and the
ending manhole ID number.
b) An assessment table listing the run number, starting and ending footage of every
observation, applicable assessment code, assessment code translation, additional
remarks, starting and ending clock positions of observations where applicable.
c) Tabular formats (table names, column names and data types, etc.) shall conform to
specifications approved by the City.
4. The Contractor shall submit the aforementioned video, and electronic reports
summarizing all defects and conditions specified above to the City within 15 calendar
days of completion of task. In addition, the Contractor shall retain copies of both the
digital video and logs, for a term no less than that specified for the agreement and
shall make additional copies available to the City if the copies originally delivered to
the City are found to be either defective or incomplete. Upon acceptance of the
agreement, the Contractor acknowledges that given the quantity of video to be
provided and the time it will take for the City to review the video after delivery that the
City's request for replacement data or video may not be timely.
5. Databases shall be numbered in sequential order with any deliverable video recording
reflecting the same unique number differentiating each video. The starting database
number will be specified by the City at the beginning of the contract. Barring any
notifications by the City to the consultant of changes to the sequence number, the
Contractor will be required to keep track of the next sequential number and use it on
the electronic database files. The City will notify the consultant of any changes to the
sequence number prior to requesting additional work.
6. Any digital media delivered to the City shall be labeled with the following information:
a) Street name or location of sewer main and or sewer manhole if not in a City street,
and limits of inspection for the sewer reach included; (e.g., McFadden Avenue
sewer between Grand and Standard) or the task name given by the City.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
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CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
b) Date of inspection.
c) Database number
7. All digital reports shall be in (pdf) format and contain as a minimum the following
information:
a) Date and time of inspection
b) Name of Contractor
c) Names of operating technician/inspector
d) Pipe size, material, and total length
e) Number and street or intersection location and the City designated number for the
starting manhole.
f) Number and street or intersection location and the City manhole number for the
ending manhole.
g) Direction of inspection (upstream or downstream).
h) The database number.
i) NASSCO rating scores including as a minimum: Quick Structural Rating (QSR),
Quick Maintenance Rating (QMR), Structural Pipe Rating (SPR), Maintenance
Pipe Rating (MPR) and Overall Pipe Rating (OPR).
j) Observations, comments, recommendations, laterals referenced to footage
counter and video clock (tape counter).
k) Pipe segment iWaterlD.
8. Each database shall have runs numbered in sequential order starting with one (1).
The operator shall proceed to the next run number whenever the camera is withdrawn
regardless of the reason, encounters the next manhole, next cleanout or when a run is
terminated. Digital video files (one for each run) shall conform to the indexing system
with each file being designated by concatenating the database number with the run
number (i.e.: 1179-01.WMV would designate the first run on database number 1179).
If such naming by the Contractor is found to be technically unfeasible, the Contractor
shall deliver the files, along with any tabular information that would be necessary for
the City to automate the file naming process. Any file naming convention that does
not conform to the aforementioned requirements is subject to prior approval of the
City.
9. Prior to the commencement of work, the Contractor shall demonstrate to the City the
procedures that shall be used for the inputting of City manhole numbers, run numbers,
street names, or any other data that is encoded in the video database and how the
quality and uniformity of that data will be guaranteed.
TRAFFIC CONTROL
Traffic control for sanitary sewer inspection shall be the responsibility of the Contractor
and shall conform to the work Area Traffic Control Handbook (WATCH). Flashing
arrow boards shall be used on arterial streets.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
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CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
2. All vehicles and or towed equipment shall carry "City of Santa Ana Authorized
Contractor" magnet sign affixed and visible. ATTACHMENT 6: EQUIPMNET SIGNS.
3. The Contractor shall comply with all federal, state and local laws, rules, regulations,
ordinances, and statutes, including but not limited to these contract documents
The Contractor shall be an independent Contractor capable of providing experienced,
knowledgeable and professional staff. The Contractor shall be responsive and maintain
excellent working relationships with city residents, businesses, government officials and City
staff. The Contractor shall provide adequate staffing levels at all times and adhere to
established schedules.
g. AS -NEEDED SEWER CCTV INSPECTION AND SEWER CLEANING
The Contractor shall provide estimates, at the City's request for as -needed sewer CCTV
inspection and/or sewer cleaning. Work under this category shall be based upon a time and
material basis using the company hourly rates. Requests for service shall be responded to within
24 hours. No work shall begin unless authorized by the City. Sewer cleaning and CCTV
inspection requirements shall be as specified by the previous sections of this specification.
---End of SCOPE OF WORK Section ---
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
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CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
APPENDIX
ATTACHMENT 2: FEE PROPOSAL
Certification - I certify that I have read, understand and agree to the terms and conditions of this
Request for Proposals. I have examined the Scope of Services (Appendix: Attachment 1) and am
familiar with the scope of work. I am familiar with all the existing conditions and limitations that may
impact work requests. I understand and agree that I am responsible for reporting any errors, omissions
or discrepancies to the City for clarification prior to the submission of my proposal.
Proposal Item Price - Pricing shall be based on an (hourly cost, time and materials basis - see
narrative) for services described in ATTACHMENT 1: SCOPE OF WORK. Fee must be inclusive
of all costs, including but not limited to, direct and indirect costs for labor, overhead, incidental supplies,
travel, mileage, and fuel. Any special materials will be purchased by the contractor only after discussed
and authorized by the City projects manager or designee in writing.
Closed Circuit Television CCTV Inspection of Sanitary Sewer Mains
FEE SCHEDULE
TO: CITY COUNCIL OF THE CITY OF SANTA ANA
FROM:
REQUIREMENT:
The undersigned declares that he/she has carefully examined the request for proposal, that he/she has
examined the Proposed Scope of Services, and hereby proposes to furnish all material and do all the
work required to complete the said work in accordance with said Proposed Scope of Services, for the
unit price(s) set forth in the following schedule:
Item #
Bid Item
Unit
1.
Sewer Main Hydro Washing
LF
(Cleaning) 6"-15"
2.
Sewer Main Hydro Washing
LF
(Cleaning) 18" — 42"
3.
Sewer Main CCTV Inspection
LF
6" — 15"
4.
Sewer Main CCTV Inspection
LF
18" — 42"
Quantity Unit Price Amount
300,000 $ $
50,000 $ $
300,000 $ $
50,000 $ $
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
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CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY
SEWERS
3.
Sewer Main Data Processing LF 350,000
$
$
4.
Sewer Manhole CCTV Inspection EA 1,000
$
$
5.
Sewer Manhole Data Processing EA 1,000
$
$
6.
Sewer Lateral CCTV Inspection EA 500
$
$
Item #
Bid Item
7.
Sewer Lateral CCTV Data
Processing
8.
As -needed Hydro -wash
(Cleaning Truck)
9.
As -needed CCTV (Video)
Inspection Truck
10.
Webflex Seat with 1 TB of
storage
Unit
Quantity
Unit Price
Amount
EA
500
$
$
H R
200
$
$
H R
200
$
$
EA
1
$
$
TOTAL $
Note: This contract is subject to prevailing wages.
COMPLETE LEGAL NAME OF COMPANY TAXPAYER I.D. NO.
BUSINESS ADDRESS STREET CITY/STATE ZIP CODE
X
SIGNATURE OF AUTHORIZED AGENT NAME (PRINT) TITLE
EMAIL ADDRESS PHONE NUMBER
CSLB NUMBER DIR REGISTRATION NUMBER
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
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CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
APPENDIX
ATTACHMENT 3: PROPOSER'S REFERENCES
List and describe fully the contracts performed by your firm which demonstrate your ability to provide
the supplies, equipment or services included in the scope of the proposal specifications. Attach
additional pages if required. The City reserves the right to contact each of the references listed for
additional information regarding your firm's qualifications.
Reference
Customer Name:
Address:
Contract Amount:
Description of supplies, equipment, or services provided:
Reference
Customer Name:
Address:
Contract Amount:
Description of supplies, equipment, or services provided:
Customer Name:
Address:
Contract Amount:
Description of supplies, equipment, or services provided:
Contact Individual:
Phone Number:
Facsimile Number:
Year:
Contact Individual:
Phone Number:
Facsimile Number:
Year:
Contact Individual:
Phone Number:
Facsimile Number:
Year:
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
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CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
Reference
Customer Name:
Address:
Contract Amount:
Description of supplies, equipment, or services provided:
Contact Individual:
Phone Number:
Facsimile Number:
Year:
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
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CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
Appendix
ATTACHMENT 4: STANDARD AGREEMENT (SAMPLE)
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
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CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
CONSULTANT AGREEMENT (SAMPLE)
CITY OF SANTA ANA
THIS AGREEMENT is made and entered into this day of , 2021
by and between , ("Consultant"), and the City of Santa Ana, a
charter city and municipal corporation organized and existing under the Constitution and
laws of the State of California ("City").
RECITALS
A. The City desires to retain a Consultant having special skill and knowledge in
electrical repair and rehabilitation services.
B. Consultant represents that Consultant is able and willing to provide such
services to the City.
C. In undertaking the performance of this Agreement, Consultant represents that
it is knowledgeable in its field and that any services performed by Consultant
under this Agreement will be performed in compliance with such standards as
may reasonably be expected from a professional contracting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject
to the terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
a. Consultant shall perform during the term of this Agreement, the tasks and
obligations including all labor, materials, tools, equipment, and incidental
customary work required to fully and adequately complete the services
described and set forth in Scope of Services - Exhibit A, attached hereto
and incorporated by reference.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its
services for City, the rates and charges identified in Compensation - Exhibit
B. The total amount to be expended under this Agreement shall not exceed
$XXX,XXX during the term of this Agreement, including any extension
periods exercised under Section 3.
b. Payment by City shall be made within forty-five (45) days following receipt of
proper invoice evidencing work performed, subject to City accounting
procedures. Payment need not be made for work which fails to meet the
standards of performance set forth in the Recitals and Scope of Work, which may
reasonably be expected by City.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
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CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
3. TERM
This Agreement shall commence on the date first written above for a number (3)
year -term with the option for the City to grant up to a one (2)-year renewal,
exercisable by a writing by the City Manager and the City Attorney, unless terminated
earlier in accordance with Section 17, below.
4. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et
seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section
16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing
wage rates and the performance of other requirements on "public works" and
"maintenance" projects. If the services being performed are part of an applicable
"public works" or "maintenance" project, as defined by the Prevailing Wage Laws,
and the total compensation is $1,000 or more, Consultant agrees to fully comply with
such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City,
its elected officials, officers, employees and agents free and harmless from any claim
or liability arising out of any failure or alleged failure to comply with the Prevailing
Wage Laws.
5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not
intended nor shall it be construed to create an employer -employee relationship, a
joint venture relationship, or to allow the City to exercise discretion or control over
the professional manner in which Consultant performs the services which are the
subject matter of this Agreement; however, the services to be provided by Consultant
shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages,
employer's social security taxes, unemployment insurance and similar taxes relating
to employees and shall be responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual
property embodied in plans, specifications, studies, drawings, estimates, and other
documents or works of authorship fixed in any tangible medium of expression,
including but not limited to, physical drawings or data magnetically or otherwise
recorded on computer diskettes, which are prepared or caused to be prepared by
Consultant under this Agreement ("Documents & Data"). Consultant shall require all
subcontractors to agree in writing that City is granted a non-exclusive and perpetual
license for any Documents & Data the subcontractor prepares under this Agreement.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
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Consultant represents and warrants that Consultant has the legal right to license any
and all Documents & Data. Consultant makes no such representation and warranty
in regard to Documents & Data which were provided to Contractor by the City. City
shall not be limited in any way in its use of the Documents and Data at any time,
provided that any such use not within the purposes intended by this Agreement shall
be at City's sole risk.
7. INSURANCE
Consultant shall procure and maintain for the duration of the contract
insurance against claims for injuries to persons or damages to property which may
arise from or in connection with the performance of the work hereunder and the
results of that work by the Consultant, its agents, representatives, employees or
subcontractors.
a. Consultant shall not commence work for the City until it has provided
evidence satisfactory to the City that it has secured all insurance required
under this Section. In addition, Consultant shall not allow any subconsultant
to commence work on any subcontract until it has secured all insurance
required under this Section.
b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services
Office Form CG 00 01 covering CGL on an "occurrence" basis,
including products and completed operations, property damage,
bodily injury and personal & advertising injury with limits no less
than $2,000,000.00 per occurrence. If a general aggregate limit
applies, either the general aggregate limit shall apply separately
to this project/location (ISO CG 25 03 or 25 04) or the general
aggregate limit shall be twice the required occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number
CA 0001 covering, Code 1 (any auto), or if Consultant has no
owned autos, Code 8 (hired) and 9 (non -owned), with limit no less
than $1,000,000.00 per accident for bodily injury and property
damage.
(iii) Workers' Compensation insurance as required by the State
of California, with Statutory Limits, and Employer's Liability
Insurance with limit of no less than $1,000,000.00 per accident
for bodily injury or disease.
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(iv) Professional Liability (Errors and Omissions) Insurance appropriates to the
Consultant's profession, with limit no less than
$1,000,000.00 per occurrence or claim, $2,000,000.00 aggregate.
(v) If the Consultant maintains broader coverage and/or higher limits than the
minimums shown above, the City requires and shall be entitled to the broader
coverage and/or the higher limits maintained by the Consultant. Any available
insurance proceeds in excess of the specified minimum limits of insurance and
coverage shall be available to the City.
c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to
contain, the following provisions:
(i) Additional Insured Status. The City, its officers, officials, employees, and
volunteers are to be covered as additional insureds on the CGL policy with
respect to liability arising out of work or operations performed by or on behalf
of the Consultant including materials, parts, or equipment furnished in
connection with such work or operations. General liability coverage can be
provided in the form of an endorsement to the Consultant's insurance (at
least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG
20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
(ii) Primary Coverage. For any claims related to this contract, the Consultant's
insurance coverage shall be primary insurance primary coverage at least as
broad as ISO CG 20 01 04 13 as respects the City, its officers, officials,
employees, and volunteers. Any insurance or self- insurance maintained by the
City, its officers, officials, employees, or volunteers shall be excess of the
Consultant's insurance and shall not contribute with it.
(iii) Notice of Cancellation. Each insurance policy required above shall state
that coverage shall not be canceled, except with notice to the City.
(iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of any right
to subrogation which any insurer of said Consultant may acquire against the
City by virtue of the payment of any loss under such insurance. Consultant
agrees to obtain any endorsement that may be necessary to affect this waiver
of subrogation, but this provision applies regardless of whether or not the City
has received a waiver of subrogation endorsement from the insurer.
(v) Self -Insured Retentions. Self -insured retentions must be declared to and
approved by the City. The City may require the Consultant to purchase
coverage with a lower retention or provide proof of ability to pay losses and
related investigations, claim administration, and defense expenses within the
retention. The policy language shall provide, or be endorsed to provide, that the
self -insured retention may be satisfied by either the named insured or City.
(vi)Acceptability of Insurers. Insurance is to be placed with insurers authorized
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to conduct business in the state with a current A.M. Best's rating of no less than
A:VII, unless otherwise acceptable to the City.
(vii) Claims Made Policies. If any of the required policies provide coverage on
a claims -made basis:
• The Retroactive Date must be shown and must be before the date of the
contract or the beginning of contract work.
• Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the contract of
work.
• If coverage is canceled or non -renewed, and not replaced with
another claims -made policy form with a Retroactive Date prior to the
contract effective date, the Consultant must purchase "extended
reporting" coverage for a minimum of five (5) years after completion
of contract work.
(viii)Verification of Coverage. Consultant shall furnish the City with original
Certificates of Insurance including all required amendatory endorsements
(or copies of the applicable policy language effecting coverage required by
this clause) and a copy of the Declarations and Endorsement Page of the
CGL policy listing all policy endorsements to City before work begins. However,
failure to obtain the required documents prior to the work beginning shall not
waive the Consultant's obligation to provide them. The City reserves the right
to require complete, certified copies of all required insurance policies, including
endorsements required by these specifications, at any time.
(ix) Subcontractors. Consultant shall require and verify that all subcontractors
maintain insurance meeting all the requirements stated herein, and Consultant
shall ensure that City is an additional insured on insurance required from
subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify these
requirements, including limits, based on the nature of the risk, prior
experience, insurer, coverage, or other special circumstances.
8. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents,
employees, Consultants, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims
for personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant or its subcontractors, agents, employees, or other
persons acting on their behalf which relates to the services described in section 1 of this
Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution,
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judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement.
This indemnity and hold harmless agreement applies to all claims for damages, just
compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered,
by reason of the events referred to in this Section or by reason of the terms of, or effects, arising
from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all
costs for the defense of the City, including fees and costs for special counsel to be selected by
the City, regarding any action by a third party challenging the validity of this Agreement, or
asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief
due to personal or property rights arises by reason of the terms of, or effects arising from this
Agreement. City may make all reasonable decisions with respect to its representation in any
legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject
to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil
Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness,
or willful misconduct of the Consultant.
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend, indemnify and hold harmless the City, its officers, agents,
representatives, and employees against any and all liability, including costs, and attorney's fees,
for infringement of any United States' letters patent, trademark, or copyright contained in the
work product or documents provided by Consultant to the City pursuant to this Agreement.
10. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under
this Agreement. Consultant shall maintain complete and accurate records with respect to the
costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of
all work, data, documents, proceedings, and activities related to this Agreement for a period of
three (3) years from the date of final payment to Consultant under this Agreement.
11. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is
reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not
use or disclose such information except in the performance of this Agreement, and further agrees
to exercise the same degree of care it uses to protect its own information of like importance, but
in no event less than reasonable care. "Confidential Information" shall include all nonpublic
information. Confidential information includes not only written information, but also information
transferred orally, visually, electronically, or by other means. Confidential information disclosed
to either party by any subsidiary and/or agent of the other party is covered by this Agreement.
The foregoing obligations of non-use and nondisclosure shall not apply to any information that
(a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant
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disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an
obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is
independently developed by the Consultant without reference to information disclosed by the
City.
12. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interest and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
13. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall
be in writing and shall be deemed to be properly given if delivered in person or mailed by first
class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the
manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, CA 92702
To Consultant:
Consultant's Firm Name
Address
City State, Zip Code
Attn :
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by
the transmitting facsimile machine, addressed as set forth above. For purposes of calculating
these timeframes, weekends, federal, state, County or City holidays shall be excluded.
14. EXCLUSIVITY AND AMENDMENT
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This Agreement represents the complete and exclusive statement between the City and
Consultant regarding the subject matter herein, and supersedes any and all other agreements,
oral or written, between the parties. In the event of a conflict between the terms of this Agreement
and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not
be modified except by written instrument signed by the City and by an authorized representative
of Consultant. The parties agree that any terms or conditions of any purchase order or other
instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not
bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by
any party, or anyone acting on behalf of any party, which are not embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the
prior written consent of the City and any such assignment, transfer, delegation or subcontract
without the City's prior written consent shall be considered null and void. Nothing in this
Agreement shall be construed to limit the City's ability to have any of the services which are the
subject to this Agreement performed by City personnel or by other Consultants retained by City.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by
the provisions of this Agreement shall be effective unless it is in writing and signed by the party
waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy
shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar,
nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination.
In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver
to the City all work product completed as of such date, and in such case such work
product shall be the property of the City unless prohibited by law, and Consultant consents
to the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
18. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, relation, sex, marital status,
sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by
applicable law, in the recruitment, selection, training, utilization, promotion, termination or other
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employment related activities or in connection with any activities under this Agreement.
Consultant affirms that it is an equal opportunity employer and shall comply with all applicable
federal, state and local laws and regulations.
19. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought
or arise out of, in connection with or by reason of this Agreement.
20. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ana and all other governmental agencies. Consultant shall notify the City
immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals,
waivers, and exemptions. Said inability shall be cause for termination of this Agreement.
21. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of this
Agreement, and shall indemnify City fully, including reasonable costs and attorney's
fees, for any injuries or damages to City in the event that such authority or power is not,
in fact, held by the signatory or is withdrawn.
b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
signatures follow on next page
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
CITY OF SANTA ANA
Tom Hatch
Clerk of the Council Interim City Manager
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APPROVED AS TO FORM CONSULTANT
SONIA R. CARVALHO
City Attorney
John M. Funk Name:
Senior Assistant City Attorney Title:
RECOMMENDED FOR APPROVAL
Nabil Saba, P.E.
Executive Director
Public Works Agency
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APPENDIX
ATTACHMENT 5: CERTIFICATIONS
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NON -COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and Public Contract Code Section 7106)
In conformance with Title 23 United States Code Section 112 and Public Contract Code
7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any
undisclosed person, partnership, company, association, organization, or corporation; that
the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly
induced or solicited any other BIDDER to put in a false or sham bid, and has not directly
or indirectly colluded, conspired, connived, or agreed with any BIDDER or anyone else to
put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in
any manner, directly or indirectly, sought by agreement, communication, or conference
with anyone to fix the bid price of the BIDDER or any other BIDDER, or to fix any
overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to
secure any advantage against the public body awarding the contract of anyone interested
in the proposed contract; that all statements contained in the bid are true; and, further,
that the BIDDER has not, directly or indirectly, submitted his or her bid price or any
breakdown thereof, or the contents thereof, or divulged information or data relative
thereto, or paid, and will not pay, any fee to any corporation, partnership, company
association, organization, bid depository, or to any member or agent thereof to effectuate
a collusive or sham bid.
Note: The above Non -collusion Affidavit is part of the Proposal. BIDDERS are
cautioned that making a false certification may subject the certifier to
criminal prosecution.
Signed
State of California
County of
Subscribed and sworn to (or affirmed) before me on this day of , 20_, by
, proved to me on the basis of satisfactory evidence to be
the person(s) who appeared before me
Notary Public Signature
Notary Public Seal
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NON -LOBBYING CERTIFICATION
The prospective participant certifies, by signing and submitting this bid or proposal, to the
best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence an officer
or employee of any Federal agency, a Member of Congress, an officer or employee
of Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making of
any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any Federal agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its
instructions.
This certification is a material representation of fact upon which reliance was placed when
this transaction was made or entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code.
Any person who fails to file the required certification shall be subject to a civil penalty of
not less than $10,000 and not more than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he
or she shall require that the language of this certification be included in all lower tier
subcontracts, which exceed $100,000 and that all such subrecipients shall certify and
disclose accordingly.
Signed:
Title:
Firm:
Date:
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NON-DISCRIMINATION CERTIFICATION
The undersigned consultant or corporate officer, during the performance of this contract,
certifies as follows:
1. The Consultant shall not discriminate against any employee or applicant for
employment because of race, color, religion, sex, or national origin. The Consultant
shall take affirmative action to ensure that applicants are employed, and that
employees are treated during employment without, regard to their race, color, religion,
sex, or national origin. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship. The Consultant agrees to post in conspicuous
places, available to employees and applicants for employment, notices to be provided
setting forth the provisions of this nondiscrimination clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or
on behalf of the Consultant, state that all qualified applicants will receive consideration
for employment without regard to race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which
he/she has a collective bargaining agreement or other contract or understanding, a
notice to be provided advising the said labor union or workers' representatives of the
Consultant's commitments under this section, and shall post copies of the notice in
conspicuous places available to employees and applicants for employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of
September 24, 1965, and of the rules, regulations, and relevant orders of the
Secretary of Labor.
5. The Consultant shall furnish all information and reports required by Executive Order
11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary
of Labor, or pursuant thereto, and will permit access to his/her books, records, and
accounts by the administering agency and the Secretary of Labor for purposes of
investigation, to ascertain compliance with such rules, regulations, and orders.
6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of
this contract or with any of the said rules, regulations, or orders, the contract may be
canceled, terminated, or suspended in whole or in part and the Consultant may be
declared ineligible for further Government contracts or federally assisted construction
contracts in accordance with procedures authorized in Execution Order 11246 of
September 24, 1965, and such other sanctions may be imposed and remedies
invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
regulations, or order of the Secretary of Labor, or as otherwise provided by law.
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7. The Consultant shall include the portion of the sentence immediately preceding
paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract
or purchase order unless exempted by rules, regulations, or orders of the Secretary
of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24,
1965, so that such provisions will be binding upon each subcontract or purchase order
as the administering agency may direct as means of enforcing such provisions,
including sanctions for noncompliance; provided, however, that in the event the
Consultant becomes involved in, or is threatened with, litigation with a subconsultant
or vendor as a result of such direction by the administering agency, the Consultant
may request that the United States enter into such litigation to protect the interests of
the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats.
1939, and as amended, no discrimination shall be made in the employment of persons
upon public works because of race, religious creed, color, national origin, ancestry,
physical handicaps, mental condition, marital status, or sex of such persons, except
as provided in Section 1420, and any consultant of public works violating this Section
is subject to all the penalties imposed for a violation of the Chapter.
Signed:
Title:
Firm:
Date:
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PREVAILING WAGE COMPLIANCE AND MONITORING STATEMENT
Contractor is aware of the requirements of California Labor Code Section 1720, et seq.,
as well as California Code of Regulations, Title 8, Section 16,000, et seq., ("Prevailing
Wage Laws"), which require the payment of prevailing wage rates and the performance
of other requirements on "public works" and "maintenance" projects. Since the services
are being performed as part of an applicable "public works" or "maintenance" project, as
defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more,
Contractor agrees to fully comply with such Prevailing Wage Laws.
City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect
at the commencement of this Agreement. Contractor shall make copies of the prevailing
rates of per diem wages for each craft, classification or type of worker needed to execute
the services available to interested parties upon request, and shall post copies at the
Contractor's principal place of business and at the project site.
Contractor shall defend, indemnify and hold the City, its elected officials, officers,
employees and agents free and harmless from any claim or liability arising out of any
failure or alleged failure to comply with the Prevailing Wage Laws.
The undersigned certifies that the foregoing is true and correct.
Name of Firm
Signature of BIDDER
Title
(if an individual, so state)
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FLEET COMPLIANCE CERTIFICATION
Bidder hereby acknowledges that they have reviewed the California Air Resources
Board's policies, rules and regulations and are familiar with the requirements of Title 13,
California Code of Regulations, Division 3, Chapter 9, effective on January 1, 2024 (the
"Regulation"). Bidder hereby certifies, subject to penalty for perjury, that the option
checked below relating to the Bidder's fleet, and/or that of their subcontractor(s)
("Fleet") is true and correct:
❑ The Fleet is subject to the requirements of the Regulation, and the appropriate
Certificate(s) of Reported Compliance have been attached hereto.
❑ The Fleet is exempt from the Regulation under section 2449.1(f)(2), and a
signed description of the subject vehicles, and reasoning for exemption has
been attached hereto.
❑ Bidder and/or their subcontractor is unable to procure R99 or R100 renewable
diesel fuel as defined in the Regulation pursuant to section 2449.1(f)(3). Bidder
shall keep detailed records describing the normal refueling methods, their
attempts to procure renewable diesel fuel and proof that shows they were not
able to procure renewable diesel (i.e. third party correspondence or vendor
bids).
❑ The Fleet is exempt from the requirements of the Regulation pursuant to
section 2449(i)(4) because this Project has been deemed an Emergency, as
defined under section 2449(c)(18). Bidder shall only operate the exempted
vehicles in the emergency situation and records of the exempted vehicles
must be maintained, pursuant to section 2449(i)(4).
❑ The Fleet does not fall under the Regulation or are otherwise exempted and a
detailed reasoning is attached hereto.
Name of Bidder:
Signature:
Name:
Title:
Date:
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Appendix
ATTACHMENT 6: EQUIPMENT SIGNS
The magnetic sign shall be in size (24" x 18") length by width. These shall be plain with color background
and black lettering as shown on the sample. The City logo shall be located in the center.
CITY OF SANTA ANA
AUTHORIZED CONTRACTOR
NAME OF CONTRACTOR
City of Santa Ana RFP 23-054
City Yard Strategic Master Plan
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***END OF RPF 24-003**
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Page 45
EXHIBIT 2
CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
HOUSTON & HARRIS PCS, INC. FOR CCTV INSPECTION SERVICES
THIS AGREEMENT is made and entered into on this 2nd day of April, 2024 by and between
Houston & Harris PCS, Inc., a California corporation ("Consultant"), and the City of Santa Ana,
a charter city and municipal corporation organized and existing under the Constitution and laws of
the State of California ("City").
RECITALS
A. The City desires to retain a Consultant having special skill and knowledge in the field of
cleaning, inspecting and videotaping sanitary sewer mains.
B. Consultant submitted a responsive proposal that was among those selected by the City.
Consultant represents that it is able and willing to provide such services described in the
Scope of Work that was included in the Request for Proposal ("RFP") No. 24-003.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform during the term of this Agreement, the tasks and obligations
including all labor, materials, tools, equipment, and incidental customary work required to fully
and adequately complete the services described and set forth in Scope of Services - Exhibit A,
attached hereto and incorporated herein, and as further described in Consultant's Proposal -
Exhibit B, attached hereto and incorporated herein.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services,
the rates and charges identified in Compensation - Exhibit C, attached hereto and
incorporated herein. The total amount to be expended during the term of this
Agreement shall not exceed $4,000,000.00, including any extension periods, and is
comprised of. (1) a base amount of $3,529,150.00 and (2) a contingency in the amount
of $470,850.00, which may be exercised at the sole discretion of City.
b. Payment by City shall be made within forty-five (45) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. City and
Consultant agree that all payments due and owing under this Agreement shall be made
through Automated Clearing House (ACH) transfers. Consultant agrees to execute the
City's standard ACH Vendor Payment Authorization and provide required
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documentation. Upon verification of the data provided, the City will be authorized to
deposit payments directly into Consultant's account(s) with financial institutions.
Payment need not be made for work which fails to meet the standards of performance
set forth in the Recitals which may reasonably be expected by City.
3. TERM
This Agreement shall commence on the date first written above and end on April 1, 2027,
with the option for the City to grant up to one (1), two (2) year extension, exercisable by a writing
by the City Manager and the City Attorney, unless terminated earlier in accordance with Section
16, below.
4. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq.,
and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq.,
("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the
performance of other requirements on "public works" and "maintenance" projects. If the services
being performed are part of an applicable "public works" or "maintenance" project, as defined by
the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to
fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the
City, its elected officials, officers, employees and agents free and harmless from any claim or
liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
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Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
7. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall maintain
and shall also require any subcontractors, to obtain and maintain insurance as described below for
the entire Term of this Agreement against claims for injuries to persons or damage to property
which may arise from or in connection with services, products and materials supplied to City. Total
cost of such insurance shall be borne by Consultant.
MINIMUM SCOPE AND LIMIT OF INSURANCE
• Commercial General Liability (CGL): Insurance Services Office Form CG 00
01covering CGL on an "occurrence" basis, including products and completed operations,
property damage, bodily injury and personal & advertising injury with limits no less than
$1,000,000 per occurrence and $2,000,000 aggregate. Required policy limits can be met
with primary and umbrella/excess insurance policies.
• Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any
auto), with limits no less than $1,000,000 combined single limits.
• Workers' Compensation: as required by the State of California, with Statutory Limits,
and Employer's Liability Insurance with limit of no less than $1,000,000 per accident,
policy or employee, for bodily injury or disease.
• Professional Liability Insurance: with limits no less than $1,000,000 per occurrence or
claim, and $2,000,000 aggregate.
If Consultant maintains broader coverage and/or higher limits than the minimum
requirements for each line of coverage shown above, City requires and shall be entitled to the
broader coverage and/or the higher limits maintained by Consultant. Any available insurance
proceeds in excess of the specified minimum limits of insurance and coverage shall be available
to City.
Other Insurance Provisions: The above required insurance policies are to contain or be
endorsed to contain the following provisions:
• City, its City Council, its officers, officials, employees, agents, and volunteers are to be
covered as additional insureds, under Consultant's CGL, Professional Liability, and
Automobile Liability policies, with respect to any liability arising out of work or operations
performed by or on behalf of the Instructor including materials, parts, equipment, and
personnel furnished in connection with such work or operations.
• Consultant's Insurance company(ies) agrees to waive all rights of subrogation against City,
its City Council, its officers, officials, employees, agents, and volunteers for losses paid
under the terms of any policy which arise from work performed by Consultant under this
Agreement.
Page 3 of 9
• For any claims related to this contract, Consultant's insurance coverage shall be primary
and any insurance maintained by City, its City Council, its officers, officials, employees,
agents, or volunteers shall not contribute with it.
• A severability of interest provision must apply for all the additional insureds, ensuring that
Consultant's insurance shall apply separately to each insured against whom a claim is made
or suit is brought, except with respect to the insurer's limits of liability.
• Insurance policies required herein shall provide that coverage shall not be canceled,
suspended, voided, reduced in coverage or in limits, non -renewed by the carrier, or
materially changed except after thirty (30) days prior written notice has been given to City.
Ten (10) days prior written notice shall be provided to City for policy cancellation or non -
renewal due to non-payment of premium.
• Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana,
20 Civic Center Plaza, Santa Ana, CA 92701. The name and location of project must be
included in the Description of Operations section of each certificate.
Self -Insured Retentions: Self -insured retentions must be declared to and approved by the
City. The City may require the Consultant to purchase coverage with a lower retention or provide
proof of ability to pay losses and related investigations, claim administration, and defense expenses
within the retention.
Acceptability of Insurers: Insurance is to be placed with insurers authorized to conduct
business in the State of California with a current A.M. Best rating of no less than A:VII, unless
otherwise acceptable to City.
Verification of Coverage: Consultant shall furnish City with original Certificates of
Insurance including all required amendatory endorsements (or copies of the applicable policy
language effecting coverage required by this clause) and a copy of the Declarations and
Endorsement Page of the CGL policy listing all policy endorsements before work begins.
However, failure to obtain the required documents prior to the work beginning shall not waive
Consultant's obligation to provide them. City reserves the right to require complete, certified
copies of all required insurance policies, including endorsements required by these specifications,
at any time.
Special Risks or Circumstances: City reserves the right to modify these requirements,
including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special
circumstances.
8. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section 1 of this Agreement; and (2)
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from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and
hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial
or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing,
to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity
shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States'
letters patent, trademark, or copyright infringement, including costs, contained in the work product
or documents provided by Consultant to the City pursuant to this Agreement.
10. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
11. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
Page 5 of 9
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
12. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
13. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
promotion, termination or other employment related activities or any services provided under this
Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Consultant. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other contractors retained by City.
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16. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product(s) completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
17. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
18. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
19. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
20. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
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To City:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
Executive Director
Public Works Agency
City of Santa Ana
20 Civic Center Plaza
P.O. Box 1988
Santa Ana, California 92702
To Consultant:
Brad Houston
Vice President
Houston & Harris PCS, Inc.
P.O. Box 10367
San Bernardino, CA 92423
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
21. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
[signatures on following page]
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SIGNATURE PAGE TO CONSULTANT AGREEMENT BETWEEN THE CITY OF
SANTA ANA AND HOUSTON & HARRIS PCS, INC. FOR
CCTV INSPECTION SERVICES
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST
Jennifer L. Hall
City Clerk
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By
,,46nathan T. Martinez
Assistant City Attorney
RECOMMENDED FOR APPROVAL
Nabil Saba
Executive Director
Public Works Agency
CITY OF SANTA ANA
Tom Hatch
Interim City Manager
CONSULTANT:
_Z/ `-
By:
Brad Houston
Title: Vice President
Page 9 of 9
EXHIBIT A
SCOPE OF SERVICES
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
Appendix
ATTACHMENT 1: SCOPE OF WORK
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Page 14
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
SCOPE OF WORK
A. INTRODUCTION AND BACKGROUND
The City of Santa Ana's sanitary sewer collection system comprises of approximately 400 miles
of sewer mains, two sewer lift stations, 48,500 sewer laterals, and 8,500 sewer manholes that
are used to convey all sewer effluent from the City into the Orange County Sanitation District
(OCSD) system. In accordance with the City's Sewer Management Plan (SSMP) and the State's
waste discharge requirements, the City must inspect asses and maintain the sanitary sewer
system in good repair.
B. CONTRACTOR RESPONSIBILITIES
a. SEWER CLEANING
All sewers shall be cleaned within 24 hours prior to CCTV inspection except as directed
otherwise by the Engineer. Cleaning shall include removal of grease, roots, debris and other
obstructions to facilitate the CCTV inspection. All costs associated with the cleaning of sewers
and sewer manholes shall be borne by the Contractor. These borne expenses shall include,
but are not limited to, water usage, and fees related to obtaining and securing a hydrant water
meter from the City. Contractor shall return water hydrant meter to the City every six months.
The Contractor firm shall use the appropriate nozzle or cutter head, (i.e. high velocity, water jet,
root cutter, etc.), to accomplish the cleaning as required for that particular reach of sewer.
Cleaning methods shall be employed to sufficiently clean the pipe so the camera can pass
and can fully ascertain and document the structural and operational condition of the pipe.
Any costs associated with CCTV inspection work that is necessitated by the Contractor's
failure to sufficiently clean the main shall be borne entirely by the Contractor.
The Contractor shall use a tablet PC with internet access to connect to infraMAPO software,
the City will provide access and training as needed for infraMAPO software, to record the
location of the cleaning operation and the conditions encountered for each section of sewer
main that is cleaned. The Contractor shall be trained by the City in the use of infraMAPO.
Digital video, logs and other materials shall be delivered when a designated area of work has
been completed. The City reserves the right to use both the comprehensiveness and
completeness of the cleaning reports along with the cleanliness of the pipe as evidenced by
the supplied video to ascertain whether the pipe was cleaned sufficiently. Any costs required
to re -clean either an unreported or an insufficiently cleaned main shall be borne entirely by
the Contractor.
b. SEWER MAIN TELEVISION INSPECTION
The Contractor shall perform all CCTV inspections using the WinCan VX Expert
software for pipe survey reporting.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Page 15
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
2. The Contractor shall use equipment specially designed and constructed for sewer
inspection and video recording. The camera must have light sources of suitable
illumination output to provide a clear picture of the entire periphery of pipe. The camera
must be able to be rotated to a position that will assure that the total periphery of the
sewer is in focus at all times, regardless of the diameter of the pipe being inspected.
The camera, transport system, and other components of the video system shall be
capable of producing a picture adequate for the purposes of the inspection as stated
herein. The adequacy of the proposed equipment, resulting video and the assessment
logs shall be demonstrated to the City, if so requested, prior to award of contract. The
cost of such demonstration shall be borne by the Contractor.
3. A cable footage counter, accurate to within one (1) foot in 1000 feet, shall be used and
shall be indicated on the monitor and recorded on the video. The date of inspection,
continuous forward and reverse readout of camera distance from referenced access
hole, the upstream and downstream manhole with an arrow indicating flow direction (or
the database number, run number and direction of flow), the size of the pipe, the name
of the street, the iWaterlD, the time of day and the project or location name as supplied
by the City shall be displayed continuously on the monitor and recorded on the video.
The color of the overlay information shall be adjusted so that it remains legible
throughout the run. The footage relative to the center of the manhole at the start of
each run shall be set to accurately reflect a center of manhole starting position of 0.00
feet regardless of where along the pipe and at what footage the run begins.
4. Every sewer main assessment shall begin with a view of the open manhole and shall
proceed uninterrupted in the downstream direction with the insertion of the camera into
the manhole with the subsequent sewer main assessment. Recording of video against
the flow or passing through interim manholes will only be allowed with prior approval of
the City or when it can be shown that conditions made it unfeasible to lift an interim
manhole cover or to record with the flow.
5. CCTV inspection, monitoring and recording shall only be performed by technicians that
are NASSCO certified with a minimum of two years prior experience. The Contractor
shall furnish qualification details and sample video for each technician so that their
involvement in the project can be approved by the City prior to the commencement of
work. The use of a video technician not approved by the City will be considered
sufficient cause for the rejection of any related work and any costs associated with re -
inspecting shall be at the consultant's expense.
6. During inspection, the operating technician shall, along with an audio record of
conditions, log a computerized assessment of the recorded sewer. This assessment
shall include the location of all laterals, indicated infiltration, cracks, deflected joints,
collapsed sections, ex -filtration, misalignment, roots, deposits, and other conditions or
data pertinent to the physical condition of the sewer.
7. Through the use of the infraMAP® software the Contractor will have access to the
complete sewer system maps and data including but not limited to: manhole ID
numbers, sewer main ID numbers, street names and sewer main attributes. The City,
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Page 16
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
through the infraMAP® software, will designate the locations that are to be inspected.
Use of the infraMAP® software by the Contractor is required. The City shall train the
Contractor in the use of infraMAP® as it relates to the documentation of sewer cleaning
and inspection activities.
8. If the Contractor encounters conditions in the field that do not correspond to those
indicated on the maps, the Contractor shall promptly inform the City of the discrepancy.
If manholes or terminating cleanouts are encountered that are not shown on the maps,
the Contractor shall use the next available manhole number as shown on the maps for
the video assessment and indicate the location where the manhole was found. The City
will incorporate those changes into the maps. The use of non-standard or incorrectly
numbered manholes by the Contractor in either the database or on the video overlay as
shown on the digital video is cause for rejection of both the digital video and the
database in which it is referenced and any costs associated with re-videoing of the main,
modifications to the video overlay or rectification of the database that are necessitated
by the consultant's failure to use designated naming conventions will be borne entirely
by the Contractor.
9. At all points within the sewer showing defects, laterals and sewer appurtenances, the
consultant shall stop the camera, rotate (up to 360 degrees) and/or tilt the camera lens
to ensure adequate video coverage. All defects shall be rated/scored and logged in
accordance with NASSCO guidelines.
10. The camera shall be stopped and/or backed up to view and analyze conditions that
appear unusual or uncommon to a sewer main in good condition. There shall be no
loss of video quality at any time.
11. As the video is produced, the technician shall provide an audio narration of the
inspection to include identification of the sewer main location, by street intersection
location or street address as well as by City manhole number, inspection direction
(upstream/downstream) and complete descriptions of the line conditions as they are
encountered. The audio portion of the video recording shall be free from electrical
interference, feedback, hum, and background noise.
12. If the camera cannot pass the entire sewer reach from its point of insertion, the reach
shall be inspected from both directions. The inspection logs for the reach shall include
an identification of the nature and location of the blockage. The Contractor shall notify
the City immediately of any such obstruction so that it may be repaired or mitigated by
the City and/or the Contractor so that work may proceed.
13. Video runs showing condensation or submersion of the lens, poor or out -of -focus
images, poor audio, or otherwise poor image quality shall be cause for rejection and
may necessitate re -inspecting at the Contractor's expense if the City determines the
video run is not of acceptable quality.
14. In special cases, when directed by the City, the Contractor shall be responsible for
plugging manhole outlets during CCTV inspection. The sewer lines will be in service at
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Page 17
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
the time of inspection.
15. Television inspection of sewer mains with high volumes of flow (pipe running 1/3 full or
more) will be done at night between the hours of 10 p.m. and 5 a.m. unless otherwise
directed by the City. No adjustment in cost shall be allowed for night work.
Notwithstanding, the consultant shall always use whatever mechanical means are
available, including modification or changing of the camera wheels or treads, to insure
that the image is recorded in an upright, un-rotated position. The City reserves the right
to reject any video where changes in the orientation of the camera could have been
corrected by such modifications or by performing the work during periods of low flow.
16. In five (5) working days after being notified to inspect a particular section of sewer main,
the Contractor shall begin CCTV inspection, and shall diligently pursue that work to
completion.
c. SEWER MANHOLE INSPECTION
The Contractor shall perform all sewer manhole assessment inspections services per
NASSCO standards by the Manhole Assessment Certification Program (MACP) Level I. Level
I (MACP) shall include all information included on Level I (MACP) detailed therein in addition to
the, using valid MACP defect codes. The inspection shall also provide a depth measurement
from the top of the manhole to the bottom of the manhole. Said measurement shall be
measured from the middle of the manhole into the bottom of the manhole channel and be
measured in inches.
All digital reports for sewer manholes shall contain as a minimum the contained information on
the Level I of the MACP by NASSCO guidelines and all items listed on item e.7 listed below as
applied to sewer manholes.
d. SEWER LATERAL INSPECTION
When required by the City, the Contractor shall provide inspection of sewer laterals via a main
line launched lateral camera. Inspection and video reporting shall be as required by sections b
and e of this Appendix. Laterals shall be assessed using the Lateral Assessment Certification
Program coding as provided by NASSCO.
e. DATA SUBMISSION
1. The Contractor shall visually inspect, digitally encode video in WMV format (or another
format if mutually agreed upon) and provide digital logs, in PDF format, of all
inspected sewers. The log and video formats shall be approved by the City prior to
commencement of work. Only cloud submittals are accepted as specified on the next
item.
2. Digitally encoded video shall be compressed with the WMV format with settings
specified by the City. Digital video shall be supplied to the City over the cloud, the
Contractor will be required to pay and provide the City access to a 1 terabyte Webflex
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Page 18
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
Seat account through WinCam. Digital video files, Microsoft Access Database files
and PDF report files naming conventions on the cloud shall be approved by the City
prior to the commencement of work. The video image shall be clear, focused and
relatively free from roll, static or other image distortion qualities that would prevent the
reviewer from evaluating the condition of the pipe.
3. The computerized format shall be provided as a separate Microsoft Access database
file for each quantity of digital video specified by the City. The Contractor shall provide
copies of the logs to the City in PDF format. The Microsoft Access database shall
include the following:
a) An inspection table listing each run number, the name of the operator, the
inspection date, weather conditions, City supplied (the next sequential) database
number, address or intersection of the starting manhole, direction of the inspection
with respect to the flow, sewer number as supplied by the City, material (VCP, PVC,
etc.), diameter of the sewer, length of the sewer, starting manhole ID number and the
ending manhole ID number.
b) An assessment table listing the run number, starting and ending footage of every
observation, applicable assessment code, assessment code translation, additional
remarks, starting and ending clock positions of observations where applicable.
c) Tabular formats (table names, column names and data types, etc.) shall conform to
specifications approved by the City.
4. The Contractor shall submit the aforementioned video, and electronic reports
summarizing all defects and conditions specified above to the City within 15 calendar
days of completion of task. In addition, the Contractor shall retain copies of both the
digital video and logs, for a term no less than that specified for the agreement and
shall make additional copies available to the City if the copies originally delivered to
the City are found to be either defective or incomplete. Upon acceptance of the
agreement, the Contractor acknowledges that given the quantity of video to be
provided and the time it will take for the City to review the video after delivery that the
City's request for replacement data or video may not be timely.
5. Databases shall be numbered in sequential order with any deliverable video recording
reflecting the same unique number differentiating each video. The starting database
number will be specified by the City at the beginning of the contract. Barring any
notifications by the City to the consultant of changes to the sequence number, the
Contractor will be required to keep track of the next sequential number and use it on
the electronic database files. The City will notify the consultant of any changes to the
sequence number prior to requesting additional work.
6. Any digital media delivered to the City shall be labeled with the following information:
a) Street name or location of sewer main and or sewer manhole if not in a City street,
and limits of inspection for the sewer reach included; (e.g., McFadden Avenue
sewer between Grand and Standard) or the task name given by the City.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Page 19
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
b) Date of inspection.
c) Database number
7. All digital reports shall be in (pdf) format and contain as a minimum the following
information:
a) Date and time of inspection
b) Name of Contractor
c) Names of operating technician/inspector
d) Pipe size, material, and total length
e) Number and street or intersection location and the City designated number for the
starting manhole.
f) Number and street or intersection location and the City manhole number for the
ending manhole.
g) Direction of inspection (upstream or downstream).
h) The database number.
i) NASSCO rating scores including as a minimum: Quick Structural Rating (QSR),
Quick Maintenance Rating (QMR), Structural Pipe Rating (SPR), Maintenance
Pipe Rating (MPR) and Overall Pipe Rating (OPR).
j) Observations, comments, recommendations, laterals referenced to footage
counter and video clock (tape counter).
k) Pipe segment iWaterlD.
8. Each database shall have runs numbered in sequential order starting with one (1).
The operator shall proceed to the next run number whenever the camera is withdrawn
regardless of the reason, encounters the next manhole, next cleanout or when a run is
terminated. Digital video files (one for each run) shall conform to the indexing system
with each file being designated by concatenating the database number with the run
number (i.e.: 1179-01.WMV would designate the first run on database number 1179).
If such naming by the Contractor is found to be technically unfeasible, the Contractor
shall deliver the files, along with any tabular information that would be necessary for
the City to automate the file naming process. Any file naming convention that does
not conform to the aforementioned requirements is subject to prior approval of the
City.
9. Prior to the commencement of work, the Contractor shall demonstrate to the City the
procedures that shall be used for the inputting of City manhole numbers, run numbers,
street names, or any other data that is encoded in the video database and how the
quality and uniformity of that data will be guaranteed.
f. TRAFFIC CONTROL
Traffic control for sanitary sewer inspection shall be the responsibility of the Contractor
and shall conform to the work Area Traffic Control Handbook (WATCH). Flashing
arrow boards shall be used on arterial streets.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Page 20
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
2. All vehicles and or towed equipment shall carry "City of Santa Ana Authorized
Contractor" magnet sign affixed and visible. ATTACHMENT 6: EQUIPMNET SIGNS.
3. The Contractor shall comply with all federal, state and local laws, rules, regulations,
ordinances, and statutes, including but not limited to these contract documents
The Contractor shall be an independent Contractor capable of providing experienced,
knowledgeable and professional staff. The Contractor shall be responsive and maintain
excellent working relationships with city residents, businesses, government officials and City
staff. The Contractor shall provide adequate staffing levels at all times and adhere to
established schedules.
0
AS -NEEDED SEWER CCTV INSPECTION AND SEWER CLEANING
The Contractor shall provide estimates, at the City's request for as -needed sewer CCTV
inspection and/or sewer cleaning. Work under this category shall be based upon a time and
material basis using the company hourly rates. Requests for service shall be responded to within
24 hours. No work shall begin unless authorized by the City. Sewer cleaning and CCTV
inspection requirements shall be as specified by the previous sections of this specification.
---End of SCOPE OF WORK Section ---
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Page 21
EXHIBIT B
CONSULTANT'S PROPOSAL
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Request for Bids No. 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Due Date: February 12, 2024
4:OOPM
Table of Contents
Statement of Qualifications
A.
Cover Letter
1
B.
Agreement Statement
2
C.
Firm and Team Experience
3
D.
Understanding Scope of Services
5
E.
Relevant Project Experience
9
F.
Proposers References
10
Attachment 1
Resumes
Organizational Chart
Attachment 2
Non -Collusion Affidavit
Non -Lobbying Certification
Non -Discrimination Certification
Prevailing Wage Compliance and Monitoring
Statement
Fleet Compliance Certification
G. Fee Schedule Separate Envelope
Addenda
Addendum 1
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
P.O. Box 10367
U ON
San Bernardino, CA 92423
909-422-8990
CA #884167
P.O. Box 10367, San Bernardino. CA 92423 First in quality
909-422-8990
'.. houstonandharris.com First in service
CCTV Inspection • NASSCO Certified Operators - Database Customization • Data Conversion
CIPP Point Repairs • Hydro -wash • Potholing • Camera & Equipment Repairs • CA #884167
216i2024
Subject: Proposal Submission for CCTV Inspection of Sanitary Sewers RFP NO.: 24-003
Please accept this cover letter on behalf of Houston & Harris, PCS, Inc. in response to the Request for
Proposal (RFP) for the CCTV inspection of sanitary sewers for the City of Santa Ana Public Works Agency.
Houston & Harris, PCS, Inc. has 20 years of experience with the City of Santa Ana Public Works Agency and a
strong track record in delivering high -quality infrastructure maintenance services. The enclosed proposal
outlines how Houston & Harris, PCS, Inc. will continue to contribute to the efficiency and reliability of the City of
Santa Ana's essential services.
Houston & Harris, PCS, established in 1988 as a partnership and incorporated in 2002, specializes in sanitary
sewers for the purpose of providing hydro -washing and CCTV of sewer, storm drain and water lines to
contractors, engineering firms. municipalities and other government agencies We are committed to providing
innovative, sustainable, and cost-effective solutions tailored to meet the unique needs and challenges Of urban
infrastructure maintenance.
I, Brad Houston, in my capacity as Vice -President at Houston & Harris, PCS, Inc. am the authorized
representative with the authority to make legally binding commitments on behalf of the company. Houston &
Harris, PCS, Inc is committed to all terms and conditions outlined in the RFP and to work collaboratively with
the City of Santa Ana's Public Works Agency to achieve the proposal objectives.
Enclosed with this letter, you will find a detailed proposal, which outlines the understanding of the city's need,
team experience, relevant project experience, references, fee schedule, our approach, methodology,
qualifications, and the unique benefits we bring to this project. We have also included the required
certifications, including the Certificate of Compliance with Title 13, California Code of Regulations, Section
2449(c)(46), as mandated by the California Air Resources Board, ensuring our fleet's adherence to the highest
environmental standards.
We are eager to continue providing our expertise to the City of Santa Ana, and look forward to the opportunity
to discuss how Houston & Harris, PCS, Inc. can meet and exceed your expectations. Should you have any
questions or require further information, please do not hesitate to contact me directly at
bhouston@houstonandharris.com or (909) 721-2708.
Regards,
Brad Houston, Vice -President
On Behalf of Larry Houston, President
Agreement Statement
Houston & Harris, PCS, Inc. concurs with all provisions contained in the sample standard agreement
attached in the appendix of the RFP (Attachment 4) including: Recitals, Scope of Service, Compensation,
Term of 3 years, with the option for the City to grant up to a one (2)- years renewal, Prevailing Wages,
Independent Contractor, Ownership of Materials, Insurance requirements with an understanding the
insurance requirements are subject to change, Indemnification, Intellectual Property Indemnification,
Records, Confidentiality, Conflict of Interest Clause, Notice, Exclusivity and Amendment, Assignment,
Waiver, Termination, Non -Discrimination, Jurisdiction -Venue, Professional Licenses, and Miscellaneous
Provisions.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
OP.O. Box 10367
NKSan Bernardino, CA 92423
909-422-8990
CA #884167
`a
Firm and Team Experience
Overview. Houston & Harris PCS, Inc. was established in June 1988, starting as a partnership and
incorporating in 2002 for the purpose of providing quality video pipe inspection and hydro -washing of
sewer, storm drain and water lines to private contractors, engineering firms, municipalities and other
government agencies. With 35 years' experience in the wastewater & public works industry, and 20 years
working with the City of Santa Ana's Public Works Agency, Houston & Harris remains committed to the
continued high quality of services we've always provided our clients; assuring their satisfaction. Including
a 31d generation in our 35 years of existence, our staff of 25, of which one third plus have been in place
for 16 to 30 years, provides combined industry experience and working relationships enabling a cohesive
team to handle all our client's needs. The proposal attachments include resumes for the project team to
outline technical expertise. Specifically in Attachment 1 are resumes for Larry Houston, Brad Houston,
Elizabeth Butler, Sean Sandoval, Shivon Constantine, Sergio Mora, Juan Machain, Ivan Gomez, and
Miguel Barba. The organization chart, also seen in Attachment 1, outlines roles and specific percentages
of the Field Personnel's time devoted to this project. Larry Houston, is the Principal agent and the primary
contact to represent Houston & Harris, PCS, Inc. on this project.
Contributing to Houston & Harris, PCS, Inc. is over 20 years of working with the City of Santa Ana Public
Works Agency. Starting in 2003, Houston & Harris has hydro -cleaned and provided CCTV inspection to
over 5 million feet of Santa Ana sewer mains and over 2,800 manhole inspections with consistency and
efficiency. Additionally, Houston & Harris, PCS, Inc. has responded to approximately 28 emergency call
outs, including working closely with the City of Santa Ana's Public Works Agency response to Tropical
Storm Hilary.
As has been demonstrated with the City of Santa Ana since 2003, Houston & Harris, PCS, Inc. experience
also ensures:
Safety and Compliance
✓ Adherence to Safety Protocols- Safety is paramount. We will strictly adhere to all safety
protocols, including traffic control, confined space procedures, and emergency response.
✓ Regulatory Compliance- All work will be performed in compliance with local, state, and federal
regulations.
Reporting and Documentation
✓ Regular Updates- The City will be kept informed with regular progress reports.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
U P.O. Box 10367
San Bernardino, CA 92423
909-422-8990
CA #884167
3a
Firm and Team Experience
✓ Complete Documentation- Upon completion of each Task Order, comprehensive
documentation detailing the work performed, safety compliance, and any recommendations
for future maintenance will be provided.
Quality Control and Assurance
✓ Continuous Monitoring- Quality control will be an ongoing process, with regular inspections
and assessments to ensure adherence to project specifications and standards.
✓ Feedback and Improvement- We welcome feedback from the City and will incorporate it into
our continuous improvement process.
Staffinq & Equipment: Houston & Harris PCS, Inc. owns and operates six Vactor 2100 Series
Combination Cleaning Units and one Vactor Ramjet for hydro -cleaning, debris removal and Hydro -
excavating projects. Two of those units are equipped with specialized recycling equipment allowing the
truck to recycle collected sewer water to continue cleaning, minimizing the need for the use of potable
water. Vactor combination units have 9-YD and 12-YD debris tanks, Recycler units have 15-YD debris
tanks along with both classes having Positive Displacement Blowers. All hydro -cleaning units have the
capabilities of 80 GPM at 2500 PSI. Units can be equipped with specialized nozzles, chain flails, root
saws, and flex hose for remote access or hydro -excavation attachments to handle any situation, which
the client might require. Eight trained operators with a combined experience of over 120 years ensures
the highest efficacy of cleaning available. In the event of an SSO, any member of this experienced team
can make informed and independent decisions on the best course of action to remedy the spill quickly.
With 14 NASSCO certified employees, possessing a combined 140+ years of CCTV experience, and 9
pipeline assessment vehicles, Houston & Harris possesses the skill, experience and equipment to handle
any situation that may arise during the course of this project. Having previously performed numerous
citywide & districtwide assessment programs, we are familiar with the complexities that may arise keeping
the Houston and Harris staff's abilities sharp, ensuring the capability to tackle out of the ordinary situations
with confidence and competence. The administrative team has considerable experience in securing
permits with various city departments and associated agencies such as Caltrans. Our video equipment
consists of both Subsite Electronics and Envirosight camera systems. The expansive arsenal of camera
and transporter combinations ensures we will always have the correct tool for the job. All of our operators
are familiar with industry standards for inspection of all types of new and existing underground conduit
as well as being NASSCO PACP-MACP-LACP certified. Sanitary sewers, storm drains and water lines
are all within our area of expertise. Defect codes and observations are based on the needs of our industry
to reflect the most comprehensive and detailed report, meeting the requirements of WDR, NPDES and
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
P.O. Box 10367
�U ON San Bernardino, CA 92423
_. 909-422-8990
f CA #884167
9101
Firm and Team Experience
municipal regulations. These reports can be modified to fit the specific needs of every client. In addition
to marking defects, operators have been trained to read onsite plans and GIS maps to identify material
type, pipe size, as well as, the type of structure they are entering with the camera equipment. With
industry specific training, all classifications of employee undergo appropriate safety training. All field staff
attend traffic control training, Confined Space Entry and Rescue training as well as CPR/First Aide
training, with refresher classes scheduled at regular intervals. Some of our equipment has been modified
to ensure the most efficient level of production, in conjunction with the highest quality standards. Both
wheel and tractor crawlers are utilized to maximize the efficiency of pipe ranging in size from 4" — 36" in
diameter. Storm drain tractors are available to handle large diameter lines from 24" — 120". Video cable
reels up to 1,600' allow for multiple section of sewer to be inspected from one location, minimizing set up
time and bypassing risky traffic conditions in busy intersections. The storm drain tractor also offers
advantages of maneuverability to handle pipe containing debris or sharp radii conventional equipment
cannot handle. For high flow, large diameter lines in need of a maintenance inspection, custom float
boats are available, eliminating the need for a costly bypass. We use only high -resolution .2 lux color
cameras to do all our video inspections. All cameras have the ability to pan and tilt with a 360-degree
view of the pipe. Houston & Harris offers an IT Department of certified professionals with the ability to
communicate with clients on all levels of computer knowledge. With ever changing technology, this
department maintains up to date staff training on technical procedures and software. We offer clients the
choice of multiple software platforms, including infraMAPO. The IT department reviews every video
inspection performed to certify the final product to the city is the highest quality, most accurate video
available.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
U P.O. Box 10367
San Bernardino, CA 92423
909-422-8990
CA #884167
4
Understanding Scope of Services
Understandinq Scope of Services Overview: As outlined in Attachment 1 of the RFP, Houston & Harris,
PCS, Inc. is prepared to deliver on all aspects of needs associated with the approximately 400 miles of
sewer mains, two sewer lift stations, 48,500 sewer laterals, and 8,500 sewer manholes that are used to
convey all sewer from the City to the Orange County Sanitation District system and ensure the city is in
compliance with the State's waste discharge requirements of maintaining the sanitary system in good
repair.
Sewer Cleaning: We acknowledge and accept the specified conditions outlined for the cleaning and
CCTV inspection of sewers as part of the project scope. Our team is committed to ensuring that all sewers
are cleaned thoroughly within 24 hours prior to conducting CCTV inspections, except when otherwise
directed by the Engineer. Our cleaning process will comprehensively remove grease, roots, debris, and
other obstructions to facilitate seamless CCTV inspection. We understand that all costs associated with
the cleaning of sewers and sewer manholes, including water usage and fees related to obtaining and
securing a hydrant water meter from the City, shall be our responsibility. We will adhere to the
requirement of returning the water hydrant meter to the City every six months. Our team is equipped with
a variety of nozzles and cutter heads, including high -velocity water jets and root cutters, to address the
specific cleaning needs of each sewer section. We are committed to employing cleaning methods that
will ensure the pipe is sufficiently clear to allow the camera to pass through and accurately document the
structural and operational condition of the pipe. Should any CCTV inspection work be necessitated due
to our failure to adequately clean the main, we understand that the associated costs will be borne entirely
by our company. We will utilize a tablet PC with internet access to connect to the infraMAP® software,
as provided by the City, to record the location of the cleaning operation and the conditions encountered
for each cleaned section of sewer main. Our team will undergo training provided by the City to ensure
proficient use of the infraMAP® software. Upon completion of designated work areas, digital video, logs,
and other materials will be delivered as required. We understand that the City will use the
comprehensiveness of the cleaning reports and the cleanliness of the pipe, as evidenced by the supplied
video, to evaluate whether the pipe was cleaned sufficiently. We are aware that any costs related to re-
cleaning an unreported or insufficiently cleaned main will be our responsibility.
Sewer Main Television Inspection: We confirm our capability to conduct all CCTV inspections using
WinCan VX Expert software for pipe survey reporting, ensuring detailed and standardized documentation
of the sewer conditions. Our equipment is specifically designed for sewer inspection and adheres to the
requirements outlined. We utilize cameras with optimal illumination and rotational abilities to maintain
focus on the sewer's periphery, ensuring comprehensive inspection regardless of pipe diameter. We
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
U P.O. Box 10367
San Bernardino, CA 92423
909-422-8990
CA #884167
5a
Understanding Scope of Services
employ advanced cable footage counters for precise measurement documentation, displayed and
recorded as per specifications. Our system integrates all required data overlays, including date, time,
location, flow direction, and pipe size, ensuring legibility and accuracy in reporting. Each inspection will
commence with a view of the open manhole, proceeding downstream unless otherwise directed or
approved by the City. We are committed to uninterrupted recording in compliance with the project
specifications. Houston & Harris, PCS, Inc. has 14 technicians with NASSCO certification, and all
technicians assigned to the City of Santa Ana will have over two years of experience. We will provide the
City with their qualifications and sample videos for approval before project commencement, ensuring
compliance with the City's standards. During inspections, our technicians will provide detailed audio
records and computerized assessments, identifying all relevant features and conditions within the sewer
system, adhering to the comprehensive logging requirements. We will fully engage with the infraMAP®
software for access to the City's sewer system maps and data, ensuring precise location tracking and
documentation. Our team will undergo City -provided training for proficient use of infraMAP®. Should field
conditions deviate from provided maps or undocumented manholes are discovered, we will promptly
report these discrepancies to the City for resolution and map updates, adhering strictly to the designated
naming conventions. In line with NASSCO guidelines, our camera operations will thoroughly document
and rate all defects, ensuring complete rotational and tilt coverage for a detailed assessment of the sewer
conditions. Our inspection protocol includes stopping and analyzing unusual or uncommon conditions,
maintaining high video quality throughout the inspection process. The audio narration accompanying our
video inspections will be clear, free from interference, and include comprehensive descriptions of line
conditions and sewer main locations, enhancing the understanding of the sewer system's state. In cases
where the camera cannot pass through a sewer reach, we will inspect from both directions and
immediately notify the City of any obstructions for prompt resolution, ensuring the continuity of the
inspection process. We understand the importance of high -quality video runs and will ensure that all
footage is free from condensation, submersion, or any quality impairments, ready to re -inspect at our
expense if deemed necessary by the City. When required by the City, we will manage sewer flows by
plugging manhole outlets to facilitate effective CCTV inspections, ensuring the sewer lines remain in
service without disruption. We are prepared to conduct inspections during low -flow periods, including
nighttime hours between 10 p.m. and 5 a.m., to accommodate high -volume flows without additional cost
adjustments. Upon notification from the City, we will commence the specified CCTV inspections within
five (5) working days, diligently pursuing completion to meet the project timelines and requirements.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
U P.O. Box 10367
San Bernardino, CA 92423
909-422-8990
CA #884167
61
Understanding Scope of Services
We acknowledge the requirement to utilize WinCan VX Expert software for all CCTV inspection and pipe
survey reporting activities. Our team is proficient with WinCan VX, ensuring that we can deliver
comprehensive, standardized reports that align with the City's expectations for documentation and
analysis of sewer conditions. Our approach includes: Training and Expertise -Our technicians have
undergone extensive training in WinCan VX Expert software, ensuring they are adept at leveraging all its
features to accurately capture and report sewer system data. Data Integrity- We commit to maintaining
the highest standards of data integrity and detail in our reports, utilizing WinCan VX Expert's robust
capabilities for data analysis, visualization, and reporting. Custom Reporting- Understanding the City's
specific needs, we are prepared to customize our WinCan VX reporting formats to align with any particular
data presentation or analysis requirements the City may have. Demonstration of Compliance- If
requested by the City, we are ready to demonstrate the adequacy of our proposed equipment and the
resulting video and assessment logs through a pre -contract demonstration, fully bearing the costs
associated with this demonstration.
Sewer Manhole Inspection: In compliance with the project specifications, we will perform all sewer
manhole assessment inspections in accordance with the NASSCO Manhole Assessment Certification
Program (MACP) Level I standards. Our commitment is to ensure that every aspect of the MACP Level
I guidelines is meticulously followed, utilizing valid MACP defect codes for a comprehensive and
standardized assessment. For each manhole inspection, we will include a precise depth measurement
from the top of the manhole to the bottom of the channel, taken from the center of the manhole. This
measurement will be detailed in inches, providing an accurate assessment of the manhole's depth for
effective analysis and reporting. Our digital reporting for sewer manholes will adhere to the MACP Level
I requirements and will include additional details as outlined: Digital Report Format- All reports will be
provided in PDF format, ensuring accessibility and ease of review. Comprehensive Information- Each
report will contain the following information as a minimum requirement:
a. Date and time of inspection to document the specific timeframe of the assessment.
b. Name of our company as the Contractor performing the inspection.
c. Names of the operating technician/inspector involved in the assessment to ensure accountability
and traceability.
d. Pipe size, material, and the total length of the inspected segment for a complete understanding
of the infrastructure.
e. Number and street or intersection location along with the City designated number for the starting
manhole, providing a clear starting point for the inspection.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
P.O. Box 10367
U
San Bernardino, CA 92423
909-422-8990
CA #884167
6a
Understanding Scope of Services
f. Number and street or intersection location along with the City manhole number for the ending
manhole, indicating the conclusion of the inspection path.
g. Direction of inspection (upstream or downstream) to understand the flow and layout of the sewer
system.
h. The database number for integration and correlation with the City's infrastructure database.
i. NASSCO rating scores, including Quick Structural Rating (QSR), Quick Maintenance Rating
(QMR), Structural Pipe Rating (SPR), Maintenance Pipe Rating (MPR), and Overall Pipe Rating
(OPR), offering a detailed structural and maintenance assessment.
j. Detailed observations, comments, and recommendations, with laterals referenced to the footage
counter and video clock (tape counter), ensuring a thorough documentation of the inspection
findings.
k. Pipe segment iWaterlD for accurate identification and tracking within the City's infrastructure
management system.
Our approach guarantees that all manhole assessments will be conducted with the highest level of detail
and precision, adhering to NASSCO standards and the specific requirements of this project. We are
dedicated to providing the City with accurate, actionable data to support effective maintenance and
management of the sewer system.
Sewer Lateral Inspection: Houston & Harris, PCS, Inc. will provide inspection of sewer lateral lines via a
main line launched lateral camera, following all Sewer Main Television protocols previously explained
above.
Data Submission Requirements: Visual Inspection and Digital Encoding- We understand the requirement
to conduct visual inspections, digitally encode videos in WMV format (or another mutually agreed upon
format), and provide digital logs in PDF format for all inspected sewers. We will ensure that the log and
video formats meet the City's approval before we commence any work, adhering to the specified
standards for clarity, focus, and freedom from image distortions that could impede the evaluation of the
pipe's condition. Cloud Submissions and Digital Encoding Settings- Our team is prepared to comply with
the City's specifications for digitally encoded video compression in WMV format. We will provide the City
with access to a 1 terabyte Webflex Seat account through WinCan for cloud submissions. The naming
conventions for digital video files, Microsoft Access Database files, and PDF report files stored on the
cloud will be established in accordance with the City's requirements prior to starting the project. Microsoft
Access Database and PDF Logs- We will supply the City with a separate Microsoft Access database file
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
U P.O. Box 10367
San Bernardino, CA 92423
909-422-8990
CA #884167
6b
Understanding Scope of Services
for each set of digital video as specified, alongside copies of logs in PDF format. The database will
include: An Inspection Table detailing run numbers, operator names, inspection dates, weather
conditions, City -supplied database numbers, and comprehensive details about the starting and ending
points of the inspection, including manhole IDs, sewer numbers, materials, diameters, and lengths; and
Assessment Table documenting observations, including run numbers, footage, assessment codes and
translations, remarks, and clock positions. We will ensure that all tabular formats adhere to the City of
Santa Ana approved specifications. Submission Timeline and Retention of Copies- All videos and
electronic reports will be submitted to the City within 15 calendar days following the completion of each
task. We commit to retaining copies of all digital videos and logs for the duration specified in the
agreement and will provide additional copies to the City as needed, understanding the volume of video
to be reviewed and the potential for delayed requests from the City for replacement data or video.
Database and Digital Media Labeling- Our databases will be numbered sequentially, with each
deliverable video recording reflecting a unique number to differentiate each video. This numbering will
start as specified by the City and will be meticulously tracked by our team. We will adhere to any changes
in the sequence number communicated by the City. All digital media delivered to the City will be labeled
with comprehensive information, including street names or locations, inspection limits, dates of
inspection, and database numbers, ensuring clear identification and ease of reference for the City. We
are fully committed to meeting the City's data submission requirements with diligence and accuracy,
ensuring a smooth and efficient process for documenting and reviewing the inspected sewers' conditions.
Our commitment to adhering to the specified database management and digital video file naming
conventions is unwavering. We understand the importance of these protocols in maintaining an
organized, accessible, and efficient documentation system for the City's sewer inspection project. The
following outlines our approach: Sequential Run Numbering and Video File Indexing- We acknowledge
the requirement for each database to have runs numbered sequentially, beginning with one. Our
operators are instructed to advance to the next run number whenever the camera is withdrawn for any
reason, encounters the next manhole or cleanout, or when a run is terminated. This procedure ensures
continuity and systematic documentation of the inspection process. Digital Video File Naming
Convention- In compliance with the project specifications, digital video files will be named by combining
the database number with the run number, adhering to a clear and consistent format. This indexing
system will facilitate easy identification and access to specific video runs within the database. Technical
Feasibility and File Naming Automation- Should we encounter any technical challenges that render the
specified naming convention unfeasible, we are prepared to deliver the files along with the necessary
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
P.O. Box 10367
U
San Bernardino, CA 92423
909-422-8990
CA #884167
7a
Understanding Scope of Services
tabular information to enable the City to automate the file naming process efficiently. We understand that
any deviation from the outlined naming convention requires the City's prior approval, and we are
committed to ensuring full compliance with these requirements. Demonstration of Data Input Procedures -
Before commencing work, we will provide the City with a detailed demonstration of our procedures for
inputting crucial data into the video database, including City manhole numbers, run numbers, street
names, and other relevant information. This demonstration will cover: data encoding practices- how we
plan to encode and integrate essential data within the video database to ensure accuracy and
completeness; quality and uniformity assurance- the measures we will implement to guarantee the quality
and uniformity of the encoded data, preventing discrepancies and ensuring consistency across all digital
files; review and approval process- opportunities for the City's review and feedback on our data input
procedures to ensure they meet the project's standards and requirements.
Comprehensive Information- Each digital report will contain the following information as a minimum
requirement:
a. Date and time of inspection to document the specific timeframe of the assessment.
b. Houston & Harris, PCS, Inc. as the Contractor performing the inspection.
c. Names of the operating technician/inspector involved in the assessment to ensure accountability
and traceability.
d. Pipe size, material, and the total length of the inspected segment for a complete understanding
of the infrastructure.
e. Number and street or intersection location along with the City designated number for the starting
manhole, providing a clear starting point for the inspection.
f. Number and street or intersection location along with the City manhole number for the ending
manhole, indicating the conclusion of the inspection path.
g. Direction of inspection (upstream or downstream) to understand the flow and layout of the sewer
system.
h. The database number for integration and correlation with the City's infrastructure database.
i. NASSCO rating scores, including Quick Structural Rating (QSR), Quick Maintenance Rating
(QMR), Structural Pipe Rating (SPR), Maintenance Pipe Rating (MPR), and Overall Pipe Rating
(OPR), offering a detailed structural and maintenance assessment.
j. Detailed observations, comments, and recommendations, with laterals referenced to the footage
counter and video clock (tape counter), ensuring a thorough documentation of the inspection
findings.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
U P.O. Box 10367
San Bernardino, CA 92423
909-422-8990
CA #884167
rA
Understanding Scope of Services
k. Pipe segment iWaterlD for accurate identification and tracking within the City's infrastructure
management system.
Traffic control: We fully acknowledge that the responsibility for traffic control during sanitary sewer
inspections rests with us, the Contractor. Our traffic control measures will strictly adhere to the guidelines
set forth in the Work Area Traffic Control Handbook (WATCH). We understand the importance of ensuring
the safety and efficiency of traffic flow around work areas, particularly on arterial streets where we will
deploy flashing arrow boards to alert and guide vehicular traffic safely around our operations. In
compliance with the project specifications, all our vehicles and towed equipment involved in the project
will prominently display "City of Santa Ana Authorized Contractor" magnet signs. These signs will be
affixed in visible locations to ensure clear identification of our equipment and personnel as authorized
entities working within the City. We will refer to ATTACHMENT 6: EQUIPMENT SIGNS for specific
guidelines on the design and placement of these signs. We are committed to conducting our operations
within the framework of all applicable federal, state, and local laws, rules, regulations, ordinances, and
statutes. Our adherence to these legal and regulatory requirements is paramount, ensuring that our work
on this project is not only compliant but also upholds the highest standards of professional conduct. As
an independent Contractor, we bring a team of experienced, knowledgeable, and professional staff
dedicated to delivering high -quality services. Our commitment extends to being responsive and
maintaining excellent working relationships with all stakeholders, including city residents, businesses,
government officials, and City staff. We guarantee adequate staffing levels to meet the project's demands
and will strictly adhere to established schedules. Our project management team will ensure that our
workforce is well -coordinated and that all project milestones are met within the agreed timelines,
minimizing disruptions to the community and ensuring the smooth progression of the project. In summary,
our approach to traffic control, equipment signage, legal compliance, and professional conduct is
designed to meet the City's requirements and exceed expectations. We look forward to contributing our
expertise to the sanitary sewer inspection project while ensuring safety, efficiency, and positive
community relations.
As -needed sewer CCTV inspection and sewer cleaning: Houston & Harris, PCS, Inc. will provide
estimates as requested for as -needed sewer CCTV inspection and/or sewer cleaning. Tasks completed
as -needed will be based on time and material using company hourly rates. As -needed requests will be
responded to within 24 hours upon authorization by the City and following all previously outlined
specifications.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
P.O. Box 10367
U
San Bernardino, CA 92423
909-422-8990
CA #884167
8
Relevant Project Experience
City of Santa Ana
220 S. Daisy Ave., M-85
Santa Ana, CA 92703
Kathia Reyes- 714-647-3319
From 2003 through 2022 Houston & Harris, PCS, Inc. was contracted by the City of Santa Ana Public
Works Agency. This contracted relationship allowed Houston & Harris, PCS, Inc. to work closely with
the City of Santa Ana, serving as an extension of the City's resources, with the shared goal of
seamlessly executing the annual sewer cleaning and CCTV inspection goals. Throughout the last 20
years Houston & Harris PCS, Inc. has become familiar with city's sanitation system, data management
software and personnel allowing for efficient communication between all parties at every level.
Accumulating over 5,000,000 feet of total wash and CCTV inspection, Houston & Harris, PCS, Inc. has
navigated the City's sanitary system several times and is extremely knowledgeable of the areas that
require special care or creative solutions for successful, on -time completion. Along with sewer
maintenance, Houston & Harris, PCS, Inc. worked closely with City crews to aid in clean-up efforts after
water main breaks and a variety of other emergencies. These efforts focus on expediting the clean up
to minimize the impact to the residents of the affected area. The partnership that has been built
together over the last 20 years is one that is valued by both the employees and administration at
Houston & Harris. We aim tirelessly to fulfill the needs of the city, even if it does not relate to our typical
services offered. When tropical storm Hillary came to California in 2023, Houston & Harris offered all
available staff, including the president of the company, to aid in the filling of sandbags to help the
residents of Santa Ana. In short, Houston & Harris, PCS, Inc. considers the City of Santa Ana not only
a customer, but a strategic partner in ensuring the Southern California region is a great place to live.
City of Orange
300 E. Chapman Avenue
Orange, CA 92866
Albert Romo- 657-274-6191
Serving two consecutive 3-year contract terms, Houston & Harris, PCS, Inc. Cleaned over 3,000,000
linear feet and video inspected over 350,000 feet of sanitary sewer in the City of Orange from 2015 to
2022. During this time our firm helped the city focus their existing "hot spot" list by establishing
segments which did not belong and finding other sections to be added until a comprehensive list was
established. By keeping accurate records of cleaning logs, Houston and Harris was able to assist the
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
U P.O. Box 10367
San Bernardino, CA 92423
909-422-8990
CA #884167
9a
Relevant Project Experience
City's sewer department stay on track through a leadership change, ensuring maintenance goals were
not missed during the onboarding process of the new team lead.
City of Placentia
401 E. Chapman
Placentia, CA 92870
Joel Cardenas- 714-920-8859
Currently working on year 3 of the second consecutive 5-year contract, Houston & Harris, PCS, Inc.
has cleaned nearly 2,000,000 linear feet and video inspected over 500,000 feet of the City's sanitary
sewer system. Without a data management system in place, Houston and Harris has taken the lead on
digitizing cleaning and video reports into a searchable database to allow city personnel to quickly and
easily access maintenance record. This has again assisted in the lead transition after the retirement of
a long-term sewer lead. Here a "hot spot" list has also been established and is cleaned quarterly. The
City of Placentia does not operate its own water company, making coordination through multiple,
independent agencies extremely important, ensuring equipment is in place when maintenance efforts
are scheduled. Recently, Houston & Harris has also taken the lead on the scheduled maintenance of
the sewer lift stations within the city.
Jurupa Community Services District
11201 Harrel Street
Mira Loma, CA
Ashish Marwah- 951-685-7434 x 147
In 2021, Jurupa Community Services District announced a need to quickly Clean and Inspect their
entire sanitary system of 2,062,113 linear feet. This work was to be broken into 5 individual contracts in
two cities with overlapping timelines. Houston & Harris was awarded all five contracts, delivering the
final product on time, and within budget. The project offered Houston & Harris plenty of "firsts" within
the scope of the work. With a phone app-based tracking system to Al software screening each sewer
segment, these contracts highlighted the importance of having a highly skilled and trained IT team.
After each sewer inspection underwent a quality control check, the data was prepped for upload.
Thousands of sewer inspections were remotely uploaded to the districts servers where the inspections
went through another check through an engineered Al program to check for accuracy. The acceptance
of each inspection was no small feat, and serves as a testament to the accuracy of the 14 NASSCO
certified inspection technicians who played a pivotal role in the timely completion of these projects.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
U P.O. Box 10367
San Bernardino, CA 92423
909-422-8990
CA #884167
9b
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
APPENDIX
ATTACHMENT 3: PROPOSER'S REFERENCES
List and describe fully the contracts performed by your firm which demonstrate your ability to provide
the supplies, equipment or services included in the scope of the proposal specifications. Attach
additional pages if required. The City reserves the right to contact each of the references listed for
additional information regarding your firm's qualifications.
Reference
City of Santa Ana Kathia Reyes
Customer Nam ntact Individual:
220 S. Daisy Ave., M-85 one Number:
�ddlte Amount:
Santa Ana, CA 92703
csimile Number: —
Contract Amount: $300,000-$400,000 Ann!servic
ar. 2003 through 2022
Description of supplies, equipment, or Provide Hydro -Washing & CCTV Inspections of 5, over 2,800 sewer manhole inspections as well as
providing as nee e emergency services.
Reference
Customer I
Address:
Albert Romo
Contact Individual:
Phone Number:
Facsimile Number:
Year:
2015through 2022
—
Provided Hydro -washing of over 3,000,000 LF and over 350,000 LF of GGTV Inspeetion oughout the city's sanitary sewer system as well as
providing quarterly and bi-annual high frequency cleaning to assist in preventing sanitary sewer overflows.
Reference
Customer Name: City of Placentia
401 E. Chapman Ave.,
Address:
Placentia, CA 92870
Joel Cardenas
Contact Individual:
Phone Number:
Facsimile Number:
Year: Contract Amount:
$202,967 - $197,356 Annually 2016 - Ongoing
Description of supplies, equipment, or services provided:
Provide Hydro -washing of nearly 2,000,000 LF and CCTV Inspection of over 5000,000 LF of sewer mains as well as provide quarterly "hot spot"
-Qleaning and emergency response to sanitary sewer overflows.
714-920-8859
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers 10a
Page 24
Description of supplies, equipment, or services provided:
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
Reference
Jurupa Community Services District
Customer Name:
Address: 11201 Harrel Street
—00Mrte, i a, CA 91752
Contract Amount:
Provided a complete sanitary sytem evaluatiQo consisting of hydro -wash and CCTV iinspection of 2,062,113 LF through two cities _
over 5 seperate contract tasks.
Asish Marwah
Contact Individual:
P 51 x 14
Fa ber:
Year:
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
Description of supplies, equipment, or services provided:
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers 10b
Page 25
Attachment 1
Resumes
Organizational Chart
Larry Houston
Ihouson@houstonandharris.com
(909) 721-1756
Summary of Qualifications
Over 35 years of work experience in the construction industry. Possess a California A- General Engineering Contractor's
License and D-38 Sand & Water Blasting Contractor's License. Principal contracting experience includes sewers, water lines,
pipelines & other systems for the transmission of petroleum and other liquid or gaseous substances, grading, trenching,
paving and surfacing work, cement and concrete works in connection with the above mentioned fixed works. Extensive
experience in managing information for decision making and results. Skilled as a first responder and in practicing safe
workplace protocols. Excellent background in collaborating on cross -functional teams, effectively manage stress, and
managing information in a fast -paced environment. Excellent written and spoken communication skills.
Certifications
July 2006— California A General Engineering Contractors License #884167
July 2006- California Contractors State License #884167 D38-Sand and Water Blasting
California Commercial Drivers License
March 2001— University of California Riverside Health and Safety Hazwoper
NASSCO Certified
Confined Space Certified
CPR/First Aid Certified
January 1995— Vactor Vehicle Maintenance
February 1993— San Bernardino County Forestry and Fire Warden Department Emergency Vehicle Operations
April 1992— EnviAlert Tank Wach II
March 1991— Pollulert Installation
December 1990— California State Fire Marshall Fire Control III
May 1988— California State Fire Marshall Fire Control III
January 1987— San Bernardino County Forestry and Fire Warden Department Emergency Vehicle Operations
Professional Experience
Houston and Harris PCS
2002-present
General Manager, President
Responsibilities: Provide California Contractor bonding for all contracts; provide daily oversight for all field operations;
conduct site reconnaissance; develop and execute business plan; manage information and integrate work across relevant
areas; ensure a collaborative team environment; contract liaison for Coachella Valley Water District, City of Newport Beach,
City of Buena Park, City of Santa Ana, City of Placentia, City of Orange, City of Beaumont, City of Redlands, Home
Gardens Sanitary District, Edgemont Community Services District.
Houston and Harris PCS
2000-2002
CCTV Inspection Operator
Responsibilities: Provide exceptional service to internal and external customers; collaborate with management to ensure
smooth, innovative operations; California Commercial driver; CCTV inspection of storm drain, sewer, and water lines;
WinCan Version 8 digital imaging; PACP/MRCP Universal Coding Certification; quality control, data backup, data tracking,
data processing, delivery of MPEG & JPEG videos; demonstrate strong work ethic, leadership and interpersonal skills;
effectively managed stress in a fast -paced environment; implemented emergency procedures; ensure a collaborative team
environment.
Houston and Harris PCS
1992-2000
Combination Cleaning Truck Operator
Responsibilities: California Commercial driver; Storm drain, sewer line, water line, wet well, dry well, sand filter, catch basin,
culvert box cleaning; utilize chain flails, root saws and high pressure nozzles for debris removal; ensure compliance with
EPA, SSMP and BMP standards.
Brad Houston
bhouson@houstonandharris.com
(909) 721-2708
Summary of Qualifications
Over 17 years of work experience in the construction industry. Principal experience includes sewers, water lines, pipelines,
grading, and trenching. Demonstrated experience in small business ownership; developed and implemented a business plan
and all management functions associated with owning and operation of a successful small business; experience in e-
commerce, and customer relations; Extensive experience in managing information for decision making and results. Skilled as
a first responder and in practicing safe workplace protocols. Excellent background in collaborating on cross -functional
teams, effectively manage stress, and managing information in a fast -paced environment. Excellent written and spoken
communication skills.
Certifications
California Class B Drivers License
University of California Riverside Health and Safety Hazwoper
NASSCO Certified
Confined Space Certified
CPR/First Aid Certified
Traffic Control and Flagger Certified
AA Criminal Justice
Professional Experience
Houston and Harris PCS
2017-present
Operations Manager, Vice President
Responsibilities: Provide daily oversight for all field operations; conduct site reconnaissance; develop and execute
business plan; manage information and integrate work across relevant areas; ensure a collaborative team
environment; contract liaison for Coachella Valley Water District, City of Palm Desert, City of Newport Beach,
City of Buena Park, City of Santa Ana, City of Placentia, City of Orange, City of Beaumont, City of Redlands,
Home Gardens Sanitary District, Edgemont Community Services District.
Houston and Harris PCS
2007-2017
CCTV Inspection Operator
Responsibilities: Provide exceptional service to internal and external customers; collaborate with management to
ensure smooth, innovative operations; California Class B driver; CCTV inspection of storm drain, sewer, and
water lines; WinCan digital imaging; PACP/MRCP Universal Coding Certification; quality control, data backup,
data tracking, data processing, delivery of MPEG & JPEG videos; demonstrate strong work ethic, leadership and
interpersonal skills; effectively managed stress in a fast -paced environment; implemented emergency procedures;
ensure a collaborative team environment.
Houston and Harris PCS
2007-2017
Combination Cleaning Truck Operator
Responsibilities: California Class B driver; Storm drain, sewer line, water line, wet well, dry well, sand filter, catch
basin, culvert box cleaning; utilize chain flails, root saws and high pressure nozzles for debris removal; ensure
compliance with EPA, SSMP and BMP standards.
Elizabeth Butler
909-422-8990
ebutier@houstonandharris.com
PROFESSIONAL SUMMARY
Over 20 years of work experience in the construction industry. Over 30 years of work
experience in accounting and office management. Principal work experience includes
human resources, accounting, and computer software. Possess additional experience in
contract management, accounts receivable and accounts payable.
➢ Over 35 years of
overall experience
Key Strengths
➢ Clear understanding
of daily business
office operations
PROFESSIONAL EXPERIENCE
Houston & Harris PCS
Office Manager
➢ Design &
maintenance of
general accounting
systems for financial
decisions
2002- Present
Oversee daily organizational operations
Review and monitor contracts, loans, leases, capital purchases and joint ventures
Monitor occupational safety and safe work practices
Ensure appropriate professional development training opportunities for staff
Monitor work plans and schedules using standardized processes
Monitor compliance with Federal and State statutes, including Generally
Acceptable Accounting Principles
Oversee all aspects of financial reporting, including sales, costs, expenses and
profits
Support development of competitive bid preparation and timelines
Ensure maximum organizational potential through customer satisfaction
Evaluate organizational performance
Monitor cash flow and operational expenses
Implement internal control measures
Evaluate staff
EDUCATION
Accounting and Computer Programming
Shivon Constantine
sconstantine@houstonandharris.com
PROFESSIONAL SUMMARY
Over 20 years of work experience in the construction industry. Over 20 years of work
experience in payroll and human resources management. Principal work experience
includes human resources, weekly corporate payroll, Prevailing Wage computation,
documentation and DIR reporting, employee benefits, insurances, retirement funds and
overseeing paid time off. Possess additional experience in leadership development.
➢ Over 20 years of
overall experience
Key Strengths
➢ Clear understanding
of Prevailing Wage
computation and
management
➢ Design &
maintenance of
hiring practices to
ensure compliance
with all relevant
statute
PROFESSIONAL EXPERIENCE
Houston & Harris PCS 2002- Present
HR and Payroll Manager
Oversee daily human resources and payroll operations
Maintains Prevailing Wage documentation and DIR reports
Maintains updated status on personnel related statute
Review and monitor contracts, loans, leases, capital purchases and joint ventures
Monitor occupational safety and safe work practices
Ensure appropriate professional development training opportunities for staff
Monitor work plans and schedules using standardized processes
Monitor compliance with Federal and State statutes, including labor and wage
Oversee all aspects of payroll reporting
Ensure maximum organizational potential through customer satisfaction
Evaluate organizational performance
Evaluate staff
EDUCATION
Bachelor of Science- Psychology- Hayward University
Continuing Education in Prevailing Wage law
CPR/First Aid
Sergio Mora
909-422-8990
smora@houstonandharris.com
PROFESSIONAL SUMMARY
Over 20 years of work experience in the construction industry, with an emphasis on
information management and technology. Principal work experience includes all aspects
of employee software training, data base processing, and quality control for deliverables
regarding sewer, water line & pipeline video and cleaning services. Possess additional
experience in providing technical assistance and management of hardware and software.
➢ A+ Certification
Key Strengths
➢ Bilingual Spanish &
English
PROFESSIONAL EXPERIENCE
Houston & Harris PCS
➢ Certified NASSCO
trainer
2002- Present
Quality Control & Information Technology Manager
Provide training using Wincan, Windows, and NASSCO
Evaluate, create, and process, voice, video, and data transmissions
Monitor organizational networks, features and applications
Evaluate, select, and deploy a variety of network architectures and protocols
Develop conversions for deliverables
Provide quality control for contracted projects, including, but not limited to,
Coachella Valley Water District, City of San Diego, City of Chino Hills, City of
La Mesa, City of Buena Park, City of Fontana, City of Santa Ana, and Home
Gardens Sanitary District
Develop policies and procedures for routine information technology
administration
Monitor common network risks and entrance points including internal and
external risks, and the implement the tools to neutralize the risks
Implement common techniques for disaster prevention and recovery
EDUCATION
Bachelors Degree- Information Technology ITT TEch
Sean Sandoval
909-422-8990
ssandoval@houstonandharris.com
PROFESSIONAL SUMMARY
Over 20 years of work experience in the construction industry, with an emphasis health
and safety. Principal work experience includes all aspects of employee safety training,
and related equipment quality control for field staff, including proactive risk assessment,
and identification of potential safety hazards. Possess additional experience in providing
technical assistance and management of hardware and software.
Key Strengths
➢ Over 17 years of ➢ Hazwoper Certified ➢ NASSCO Certified
OSHA aligned
responsibilities
PROFESSIONAL EXPERIENCE
Houston & Harris PCS 2020- Present
Safety Officer
Create and implement organizational safety plans
Provide organizational safety training to staff
Create and implement risk assessment tools
File safety reports
Develop policies and procedures for safety protocols
Implement common techniques for injury prevention
Evaluate staff compliance with stated health and safety policy
CERTIFICATIONS
Hazwoper
NASSCO
Confined Space Entry
Operations/Rescue
CPR/First Aid
Traffic Control and Flagger
Field Personnel Summary Resume
Frank Tellez, 2001 to present
• Video & Vactor Operator
• NASSCO Certified
• Hazwoper Certified
• CPR/First Aid
Alex Leandro, 2004 to present
• Vactor Operator
• CPR/First Aid
• Traffic Control & Flagger Certified
Juan Machain, 2005 to present
• Vactor Operator
• CPR/First Aid
• Traffic Control & Flagger
Certified
Juan Chavez, 2006 to present
• Vactor Operator
• CPR/First Aid
• Traffic Control & Flagger Certified
Richard Dion, 2021to Present
• Vactor & Video Operator
• Traffic Control & Flagger Certified
• Certified in Confined Space Entry,
Operations/Rescue
• Certified in Confined Space Entry,
Operations/Rescue
• Certified in Confined Space Entry,
Operations/Rescue
• Certified in Confined Space Entry, Operations/Rescue
• Operations/Rescue
• OSHA 10 Certified
• NASSCO Certified
P.O Box 10367
/ U oiv San Bernardino, CA 92423
srs;�
A 909-422-8990 P
CA #884167
Field Personnel Summary Resume
Kevin Gomez, 2017 to Present
• Video Operator
• NASSCO Certified
• CPR/First Aid
• Traffic Control & Flagger Certified
Ivan Gomez, 2017 to Present
• Video Operator
• NASSCO Certified
• Hazwoper Certified
Christian Perdomo, 2020 to Present
• Video Operator
• NASSCO Certified
• Laborer
Miguel Barba, 2020 to Present
• Video Operator
• NASSCO Certified
Javier Rodriguez, 2021 to Present
• Video Operator
• NASSCO Certified
• Certified in Confined Space Entry, Operations/Rescue
• OSHA 10 Certificate
• Laborer
• CPR/First Aid
• Certified in Confined Space Entry, Operations/Rescue
• Traffic Control & Flagger Certified
• CPR/First Aid
• Traffic Control & Flagger Certified
ON
P.O Box 10367
San Bernardino, CA 92423
909-422-8990 P
CA #884167
• CPR/First Aid
• Traffic Control & Flagger Certified
• CPR/First Aid
• Traffic Control & Flagger Certified
Houston & Hams PCS, Inc. Organization Chart
Larry Houston
President / General Manager
Brad Houston
Sean
Vice -President
Sandoval
Operations Manager
Inventory &
Safety Officer
Scheduling
25%
Field
Personnel
CCTV Operator
100%
Hydro -wash
Operator 100%
Estimating Elizabeth Butler
Shivon
Sergio Mora
Brad Houston Office/ Contract
Constantine
IT & QC
Manager
HR & Payroll
Manager
10%
Manager
40%
5%
Marlene Garcia Gustavo Bryan Cortez
Office Assistant Pineda QC Supervisor
Payroll Assistant
Jesse Becerra
QC Technician
Attachment 2
➢ Non -Collusion Affidavit
➢ Non -Lobbying Certification
➢ Non-Discrimination Certification
➢ Prevailing Wage Compliance and
Monitoring Statement
➢ Fleet Compliance Certification
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
NON -COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and Public Contract Code Section 7106)
In conformance with Title 23 United States Code Section 112 and Public Contract Code
7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any
undisclosed person, partnership, company, association, organization, or corporation; that
the bid is genuine and not collusive orsham; that the BIDDER has not directly or indirectly
induced or solicited any other BIDDER to put in a false or sham bid, and has not directly
or indirectly colluded, conspired, connived, or agreed with any BIDDER or anyone else to
put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in
any manner, directly or indirectly, sought by agreement, communication, or conference
with anyone to fix the bid price of the BIDDER or any other BIDDER, or to fix any
overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to
secure any advantage against the public body awarding the contract of anyone interested
in the proposed contract; that all statements contained in the bid are true; and, further,
that the BIDDER has not, directly or indirectly, submitted his or her bid price or any
breakdown thereof, or the contents thereof, or divulged information or data relative
thereto, or paid, and will not pay, any fee to any corporation, partnership, company
association, organization, bid depository, or to any member or agent thereof to effectuate
a collusive or sham bid.
Note: The above Non -collusion Affidavit is part of the Proposal. BIDDERS are
cautioned that making a false certification may subject the certifier to
criminal prosecution.
Signed
St of California
County
Subscribed and sw0rr affirmed) before me on this day of , 20_, by
`-, proved to me on the basis of satisfactory evidence to be
the person(s) who appeared before -me
Notary Public Signature Notary Public 01".
a�
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Page 38
CALIFORNIA JURAT
GOVERNMENT CODE § 8202
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document,
State of California
Countyof San Bernardino
SHIVON CONSTANTINE
Notary Public - California
San Bernardino County
Commission # 2418184
`•� "'� My Comm. Expires Sep 24, 2026
Place Notary Seal and/or Stamp Above
Subscribed and sworn to (or affirmed) before me on
this 12 day of February 2024, by
Date Month Year
(1) Bradley Houston
(and (2)
-------------
Names) of Signer(s)
proved to me on the basis of satisfactory evidence to
be the person(s) who appeared before me.
Signature
Signature of Notary Public
Completing this information can deter alteration of the document or
fraudulent reattachment of this form to an unintended document.
Description of Attached Document
Title or Type of Document:
Document Date:
Signer(s) Other Than Named Above:
C2019 National Notary Association
Number of Pages:
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
NON -LOBBYING CERTIFICATION
The prospective participant certifies, by signing and submitting this bid or proposal, to the
best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence an officer
or employee of any Federal agency, a Member of Congress, an officer or employee
of Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making of
any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any Federal agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its
instructions.
This certification is a material representation of fact upon which reliance was placed when
this transaction was made or entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code.
Any person who fails to file the required certification shall be subject to a civil penalty of
not less than $10,000 and not more than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he
or she shall require that the language of this certification be included in all lower tier
subcontracts, which exceed $100,000 and that all such subrecipients shall certify and
disclose accordingly. j
Signed: = G
Vice -President
Title:
Firm: Houston & Harris PCS, Inc.
Date: February 05. 2024
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Page 39
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION {CCTV} INSPECTION OF SANITARY SEWERS
NON-DISCRIMINATION CERTIFICATION
The undersigned consultant or corporate officer, during the performance of this contract,
certifies as follows:
The Consultant shall not discriminate against any employee or applicant for
employment because of race, color, religion, sex, or national origin. The Consultant
shall take affirmative action to ensure that applicants are employed, and that
employees are treated during employment without, regard to their race, color, religion,
sex, or national origin. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship. The Consultant agrees to post in conspicuous
places, available to employees and applicants for employment, notices to be provided
setting forth the provisions of this nondiscrimination clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or
on behalf of the Consultant, state that all qualified applicants will receive consideration
for employment without regard to race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which
he/she has a collective bargaining agreement or other contract or understanding, a
notice to be provided advising the said labor union or workers' representatives of the
Consultant's commitments under this section, and shall post copies of the notice in
conspicuous places available to employees and applicants for employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of
September 24, 1965, and of the rules, regulations, and relevant orders of the
Secretary of Labor.
5. The Consultant shall furnish all information and reports required by Executive Order
11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary
of Labor, or pursuant thereto, and will permit access to his/her books, records, and
accounts by the administering agency and the Secretary of Labor for purposes of
investigation, to ascertain compliance with such rules, regulations, and orders.
6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of
this contract or with any of the said rules, regulations, or orders, the contract may he
canceled, terminated, or suspended in whole or in part and the Consultant may be
declared ineligible for further Government contracts or federally assisted construction
contracts in accordance with procedures authorized in Execution Order 11246 of
September 24, 1965, and such other sanctions may be imposed and remedies
invoked as provided In Executive Order 11246 of September 24, 1965, or by rule,
regulations, or order of the Secretary of Labor, or as otherwise provided by law.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Page 40
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
7. The Consultant shall include the portion of the sentence immediately preceding
paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract
or purchase order unless exempted by rules, regulations, or orders of the Secretary
of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24,
1965, so that such provisions will be binding upon each subcontract or purchase order
as the administering agency may direct as means of enforcing such provisions,
including sanctions for noncompliance; provided, however, that in the event the
Consultant becomes involved in, or is threatened with, litigation with a subconsultant
or vendor as a result of such direction by the administering agency, the Consultant
may request that the United States enter into such litigation to protect the interests of
the United States.
Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats.
1939, and as amended, no discrimination shall be made in the employment of persons
upon public works because of race, religious creed, color, national origin, ancestry,
physical handicaps, mental condition, marital status, or sex of such persons, except
as provided in Section 1420, and any consultant of public works violating this Section
is subject to all the penalties imposed for a violation of the Chapter.
Signed:��
Vice -President
Title:
Firm: Houston & Harris PCs. Inc.
Date: February S. 2024
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Page 41
CITY OF SANTA ANA
RFP NO.- 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
PREVAILING WAGE COMPLIANCE AND MONITORING STATEMENT
Contractor is aware of the requirements of California Labor Code Section 1720, et seq.,
as well as California Code of Regulations, Title 8, Section 16,000, et seq., ("Prevailing
Wage Laws"), which require the payment of prevailing wage rates and the performance
of other requirements on "public works" and "maintenance" projects. Since the services
are being performed as part of an applicable "public works" or "maintenance" project, as
defined by the Prevailing Wage Laws, and since the total compensation is $1 ,000 or more,
Contractor agrees to fully comply with such Prevailing Wage Laws.
City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect
at the commencement of this Agreement. Contractor shall make copies of the prevailing
rates of per diem wages for each craft, classification or type of worker needed to execute
the services available to interested parties upon request, and shall post copies at the
Contractor's principal place of business and at the project site.
Contractor shall defend, indemnify and hold the City, its elected officials, officers,
employees and agents free and harmless from any claim or liability arising out of any
failure or alleged failure to comply with the Prevailing Wage Laws.
The undersigned certifies that the foregoing is true and correct
Houston & Harris PCs, Inc.
Name of Firm
Signature of BIDDER
Vice -President
Title
(if an individual, so state)
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Page 42
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
FLEET COMPLIANCE CERTIFICATION
Bidder hereby acknowledges that they have reviewed the California Air Resources
Board's policies, rules and regulations and are familiar with the requirements of Title 13,
California Code of Regulations, Division 3, Chapter 9, effective on January 1, 2024 (the
"Regulation"). Bidder hereby certifies, subject to penalty for perjury, that the option
checked below relating to the Bidder's fleet, and/or that of their subcontractor(s)
("Fleet") is true and correct:
The Fleet is subject to the requirements of the Regulation, and the appropriate
Certificate(s) of Reported Compliance have been attached hereto.
The Fleet is exempt from the Regulation under section 2449.1(f)(2), and a
signed description of the subject vehicles, and reasoning for exemption has
been attached hereto.
Bidder and/or their subcontractor is unable to procure R99 or R100 renewable
diesel fuel as defined in the Regulation pursuant to section 2449.1(f)(3). Bidder
shall keep detailed records describing the normal refueling methods, their
attempts to procure renewable diesel fuel and proof that shows they were not
able to procure renewable diesel (i.e. third party correspondence or vendor
bids).
The Fleet is exempt from the requirements of the Regulation pursuant to
section 2449(i)(4) because this Project has been deemed an Emergency, as
defined under section 2449(c)(18). Bidder shall only operate the exempted
vehicles in the emergency situation and records of the exempted vehicles
must be maintained, pursuant to section 2449(i)(4).
The Fleet does not fall under the Regulation or are otherwise exempted and a
detailed reasoning is attached hereto.
Houston & Harris PCs, Inc
Name of Bidder:
Signature: —_
Name: Brad Houston
Title: 'c` r`si en
Date:
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Page 43
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EXHIBIT C
COMPENSATION
Fee Proposal including hourly rates if applicable
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
APPENDIX
ATTACHMENT 2: FEE PROPOSAL
Certification - I certify that I have read, understand and agree to the terms and conditions of this
Request for Proposals. I have examined the Scope of Services (Appendix: Attachment 1) and am
familiar with the scope of work. I am familiar with all the existing conditions and limitations that may
impact work requests. I understand and agree that I am responsible for reporting any errors, omissions
or discrepancies to the City for clarification prior to the submission of my proposal.
Proposal Item Price - Pricing shall be based on an (hourly cost, time and materials basis - see
narrative) for services described in ATTACHMENT 1: SCOPE OF WORK. Fee must be inclusive
of all costs, including but not limited to, direct and indirect costs for labor, overhead, incidental supplies,
travel, mileage, and fuel. Any special materials will be purchased by the contractor only after discussed
and authorized by the City projects manager or designee in writing.
Closed Circuit Television CCTV Inspection of Sanitary Sewer Mains
FEE SCHEDULE
TO: CITY COUNCIL OF THE CITY OF SANTA ANA
Houston & Harris PCS, Inc.
FROM:
REQUIREMENT:
The undersigned declares that he/she has carefully examined the request for proposal, that he/she has
examined the Proposed Scope of Services, and hereby proposes to furnish all material and do all the
work required to complete the said work in accordance with said Proposed Scope of Services, for the
unit price(s) set forth in the following schedule:
Item #
Bid Item
Unit
Quantity
Unit Price
Amount
1.
Sewer Main Hydro Washing
LF
300,000
$0.42
$ 126,000,00
(Cleaning) 6"-15"
2.
Sewer Main Hydro Washing
LF
50,000
$ 1.38
$ 69,000.00
(Cleaning) 18" — 42"
3.
Sewer Main CCTV Inspection
LF
300,000
$ 0.50
150,000.00
$
6" — 15"
4.
Sewer Main CCTV Inspection
LF
50,000
a4
$ o
$ 42,000.00
18" — 42"
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Page 22
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
3.
Sewer Main Data Processing
LF
350,000
$ 0"08
$ 24,000.00
4.
Sewer Manhole CCTV Inspection
EA
1,000
$ 89.15
$ 89,150.00
5.
Sewer Manhole Data Processing
EA
1,000
$ 3.48
$ 3,480,00
6.
Sewer Lateral CCTV Inspection
EA
500
$ 138.00
69,000.00
$
Item ##
Bid Item
Unit
Quantity
Unit Price
Amount
7.
Sewer Lateral CCTV Data
EA
500
$18.00
$ 9,000.00
Processing
8.
As -needed Hydro -wash
HR
200
$ 310.00
$ 62,000.00
(Cleaning Truck)
9.
As -needed CCTV (Video)
HR
200
$ 290.00
$ 58,000.00
Inspection Truck
10.
Webfilex Seat with 1 TB of
EA
1
$ 4,200.00
$ 4,200.00
storage
TOTAL
$ 705,830.00
Note: This contract is subject to prevailing wages.
Houston & Harris PCs, Inc.
46-0495452
COMPLETE LEGAL NAME OF COMPANY TAXPAYER I.D. NO.
P.O. Box 10367 San Bernardino 92423
BUSINESS ADDRESS STREET CITYISTATE ZIP CODE
X - J Brad Houston Vice -President
SIGNATURE OF AUTHORIZED AGENT NAME (PRINT) TITLE
bhouston@houstonandharris.com 909-422-8990
EMAIL ADDRESS PHONE NUMBER
884167 1000003580
CSLB NUMBER
DIR REGISTRATION NUMBER
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Page 23