HomeMy WebLinkAboutItem 16 - Blanket Order Contracts for Manhole Covers, Water Valves and Covers Public Works Agency
www.santa-ana.org/public-works
Item # 16
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 16, 2024
TOPIC: Manhole Covers, Water Valves, and Covers
AGENDA TITLE
Aggregate Blanket Order Contracts to Famcon Pipe & Supply, Inc. and Core & Main for
Manhole Covers, Water Valves, and Covers in an Aggregate Amount Not to Exceed
$1,235,000 (Specification No. 24-019) (Non-General Fund)
RECOMMENDED ACTION
Award aggregate blanket order contracts to Famcon Pipe & Supply, Inc. and Core &
Main for the purchase of manhole covers, water valves, and covers on an as-needed
basis in an aggregate amount not to exceed $1,235,000, for a two-year term beginning
April 16, 2024 and expiring April 15, 2026, with provisions for three, one-year renewal
options.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency’s Water Resources Division (Water Resources Division)
oversees the operation of 21 City-owned wells, seven pump stations, 50 water quality
monitoring stations, 10 storage reservoirs, over 480 miles of water pipeline, and over
450 miles of sewer mains.
The Water Resources Division, Sewer Maintenance section maintains the City’s
sanitary sewer infrastructure. Sewer manholes are essential to any sewer system as
they provide access points to assess the system. Having standard manhole frames and
covers eliminates the guess work for replacement parts and fast response to
emergency replacement.
Additionally, the Water Resources Division, Water Maintenance section maintains the
City’s water distribution system. Water valves serve as access points to turn off water at
certain points in the system for repairs and maintenance to the distribution
infrastructure. Standardizing gate valve frame and covers are essential to the efficient
replacement of old, dilapidated frames and covers in the system.
The Invitation for Bids (IFB) No. 24-019 was advertised on February 8, 2024 on the
Manhole Covers, Water Valves, and Covers
April 16, 2024
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City’s online bid management and publication system. A summary of IFB vendor
participation and results is as follows:
43 Vendors notified
2 Santa Ana vendors notified
18 Vendors downloaded the bid packet
2 Bids received
1 Bid received from Santa Ana vendors
Bids were solicited, opened on February 27, 2024, and evaluated (Exhibit 1). Two bids
were submitted by the IFB deadline, and both bids submitted by Famcon Pipe & Supply,
Inc. of Oxnard, CA, and Core & Main of Santa Ana, CA were determined to be the
lowest responsible bids, were responsive to the specifications of the bid, and met the
City’s requirements. Staff recommends awarding contracts to Famcon Pipe & Supply,
Inc. and Core & Main to ensure availability of resources. Famcom Pipe is a new vendor
to Santa Ana, but has been in business for waterworks materials and supplies since the
1980’s. Core and Main became an independent company in 2017, and has been a
provider of various waterworks supplies and materials for the City for multiple projects.
FISCAL IMPACT
Funding is available in the current FY 2023-24 budget and funding for subsequent fiscal
years will be included in the proposed budgets for City Council consideration.
Fiscal
Year
Accounting Unit-
Account #
Fund Description Accounting Unit,
Account
Description
Amount
05617640-63001 Sanitary Sewer
Fund
Sanitary Sewer
Service,
Miscellaneous
Operating Expenses
$50,000
FY 23-24
Apr - Jun
06017641-63001 Water Fund
Water System
Maintenance,
Miscellaneous
Operating Expenses
$30,000
FY 24-25 05617640-63001 Sanitary Sewer
Fund
Sanitary Sewer
Service,
Miscellaneous
Operating Expenses
$165,000
06017641-63001 Water Fund
Water System
Maintenance,
Miscellaneous
Operating Expenses
$82,000
FY 25-26 05617640-63001 Sanitary Sewer
Fund
Sanitary Sewer
Service,
Miscellaneous
Operating Expenses
$165,000
Manhole Covers, Water Valves, and Covers
April 16, 2024
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4
1
7
7
Fiscal
Year
Accounting Unit-
Account #
Fund Description Accounting Unit,
Account
Description
Amount
06017641-63001 Water Fund
Water System
Maintenance,
Miscellaneous
Operating Expenses
$82,000
05617640-63001 Sanitary Sewer
Fund
Sanitary Sewer
Service,
Miscellaneous
Operating Expenses
$165,000
FY 26-27
06017641-63001 Water Fund
Water System
Maintenance,
Miscellaneous
Operating Expenses
$82,000
05617640-63001 Sanitary Sewer
Fund
Sanitary Sewer
Service,
Miscellaneous
Operating Expenses
$165,000
FY 27-28
06017641-63001 Water Fund
Water System
Maintenance,
Miscellaneous
Operating Expenses
$82,000
05617640-63001 Sanitary Sewer
Fund
Sanitary Sewer
Service,
Miscellaneous
Operating Expenses
$115,000
FY 28-29
Jul - Apr
06017641-63001 Water Fund
Water System
Maintenance,
Miscellaneous
Operating Expenses
$52,000
TOTAL $1,235,000
EXHIBIT(S)
1. Bid Abstract
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Alvaro Nuñez, Acting City Manager
BIDDER LOCATION TOTAL
Famcon Pipe & Supply, Inc.Oxnard, CA 222,660$
Core & Main Santa Ana, CA 237,429$
MANHOLE LIDS, WATER VALVES, & Covers (Bid No. 24-019)
ABSTRACT OF BIDS
EXHIBIT 1