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Home My WebLink AboutItem 20 - Agreement with LOC Architects for the COSA ZooPublic Works Agency www.santa-ana.org/public-works Item # 20 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report April 16, 2024 TOPIC: Santa Ana Zoo Educational Hub Building Project AGENDA TITLE Amend Agreement with LOC Architects to Increase the Design Services for the Santa Ana Zoo Educational Hub Building Project (Project No. 23-2601) RECOMMENDED ACTION Authorize the City Manager to execute a first amendment to the consultant agreement with LOC Architects for design services for the Santa Ana Zoo Educational Hub Project (Project No. 23-2601) to increase the amount by $123,400, for a total amount not to exceed $508,520 (Agreement No. A-2024-XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION On May 3, 2022, the City Council adopted a resolution approving the acceptance of grant funds from the State of California Natural Resources Agency for the Santa Ana Zoo Educational Hub Building Project, and authorized the City Manager to execute grant documents. The new educational hub building will include a large multipurpose space, classrooms, and serve as a hub for community volunteers and zoo staff. The classrooms are flexible in design to maximize their use potential throughout the day and year. The 2,600 square foot multipurpose space is also designed so it can serve as a rental space at times, generating additional revenue. On February 22, 2023, the Public Works Agency (PWA) released a Request for Proposals (RFP) No. 23-033 to select a professional architectural services firm for the Santa Ana Zoo Educational Hub Building project. These services include all design and engineering as required for the project scope. After reviewing all proposals, an agreement was executed with LOC Architects on August 1, 2023. The RFP and initial award of the contract to LOC Architects was for the design of one new "Hive" building. Site and underground surveys revealed that several trees and an Edison easement conflicted with the new building location. Additional office spaces and a multi -functional room which can be used as both a classroom and community event space will allow for expanded programming. After consideration of several design concepts that would accommodate these factors and meet the needs of the community, Staff recommends that the scope of this project now includes two buildings separated Santa Ana Zoo Educational Hub Building Project April 16, 2024 Page 2 by a gathering space (exhibit attached). This new scope will increase the square footage of the project, and additional cost for the structural and electrical design, without compromising design efforts. An amendment to the current agreement will increase the total agreement amount to $508,520 (Exhibit 2). PWA and Parks and Recreation staff provided the best design program possible in the RFP for services prior to commencing design, but after thorough assessment of project and the needs of LOC Architects, staff recommends the approval of the recommended action as the change provides the best long-term project for the City. FISCAL IMPACT There is no fiscal impact associated with this action. The originally approved project cost total will not change. EXHIBIT(S) 1. Site Plan 2. Agreement Amendment Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Alvaro Nunez, Acting City Manager Design Development LO(_ February 09, 2024 The Hive V2.3.2.1 Stacked Blocks 1-1 Ld First Floor: 2,210 +2,637sf Second Floor: 3,460sf Total Building Area: 8,307sf (�D0' 10' 25' Key TICK: Ticketing Booth HUB : Hub/ Library P WC : Public Bathroom MPR : Divisible Multipurpose Room OUT: Outdoor Space FURN STOR: Furniture Storage WS : Workshop KIT: Kitchen MATL STOR : Material Storage MTG/R : Meeting Room ED L OFC :Lauren's Office ED S_OFC : Shared Office FO_OFC : FOSAZ Offices STOR : Storage IT: IT Closet CUST : Custodian Closet S WC : Staff Bathroom S OUT: Staff Outdoor Space ❑ STORAGE/ FUNCTION ❑ OFFICE ■ ENTRY SEQUENCE ❑ EVENTS/ PREP ❑ OUTDOOR SPACE EXHIBIT 2 FIRST AMENDMENT TO CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND LOC ARCHITECTS TO PROVIDE PROFESSIONAL ARCHITECTURAL SERVICES FOR THE SANTA ANA ZOO EDUCATIONAL HUB BUILDING PROJECT THIS FIRST AMENDMENT to the above -referenced agreement is entered into on April 16, 2024, by and between LOC Architects ("Consultant") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RFCTTAT.S A. The parties entered into Agreement No. A-2023-136, dated August 1, 2023, by which Consultant agreed to provide professional architectural services for the Santa Ana Zoo Educational Hub Building Project ("Project") for the City's Public Works Agency ("Agreement"). B. The Agreement is current and in -effect, and expires on July 31, 2026. C. The parties now wish to amend the Scope of Services set forth in the Agreement to expand the overall size of the Project in order to accommodate the Zoo and community's needs, which requires the design of two buildings/structures (rather than one), with a gathering space in between the two buildings/structures. The parties further wish to increase the total not -to - exceed amount due under the Agreement to reflect this additional design concept. No other changes are contemplated by this First Amendment. The Parties therefore agree: Section 1, Scope of Services, is hereby amended to include the following language: Furthermore, Consultant will provide an expanded scope of services for the proposed education hub at the Santa Ana Zoo to address the increased size of the project, as more particularly described in Consultant's "Supplemental Services Authorization" and "Site Plan," which are attached hereto and incorporated herein as Exhibit A-1 and Exhibit B-1, respectively. 2. Section 2.a., Compensation, is amended to increase the not -to -exceed amount by an additional $123,400.00, for a total not -to -exceed amount under the Agreement of $508,520.00. This sum is comprised of (1) abase amount of $473,520.00 and (2) a contingency in the amount of $35,000.00, for any additional and as -needed services to be exercised at the City's sole discretion. 3. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. [signatures on following page] Page 1 of 2 SIGNATURE PAGE FIRST AMENDMENT TO CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND LOC ARCHITECTS TO PROVIDE PROFESSIONAL ARCHITECTURAL SERVICES FOR THE SANTA ANA ZOO EDUCATIONAL HUB BUILDING PROJECT IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. ATTEST JENNIFER L. HALL City Clerk APPROVED AS TO FORM Sonia R. Carvalho City Attorney By: ONATHAN T. MA EZ Assistant City Attorney RECOMMENDED FOR APPROVAL NABIL SABA Executive Director Public Works Agency CITY OF SANTA ANA TOM HATCH Interim City Manager CONSULTANT By: Poonam Sharma Title: Principal, LOC Page 2 of 2 EXHIBIT A-1 SUPPLEMENTAL SERVICES AUTHORIZATION March 12, 2024 City of Santa Ana Gilbert Castillo 20 Civic Center Plaza P.O. Box 1988 Santa Ana, CA 93792-1988 2308.01 Expanded Project Scope Dear Mr. Castillo LOC 453 S. Spring St. Ste.1126 Los Angeles, CA 90013 213.537.0480 www.loc-arch.com Per the Owner's request, we are providing this proposal to perform the following additional services: • Provided an expanded scope of complete architectural services for the proposed education hub at the Santa Ana Zoo to address the increased size of the project • The project is now 8,300 SF in size, vs. 6,000 SF as indicated in the RFP (38% increase). The site area is now 15,000 SF in size, vs. 9,000 SF in the RFP (67% increase). We propose to provide these additional services for fixed fee of One Hundred and Twenty -Three Thousand Four Hundred Dollars ($123,400). LOC INC. (Architectural) KPFF (Structural) KPFF (Civil) Consultant Subtotal LOC, INC. mark-up (15%) $49,800 $34,000 $30,000 $64,000 $9,600 Tota 1 $123,400 LOC 453 S. Spring St. Ste.1126 Los Angeles, CA 90013 213.537.0480 www.loc-arch.com If this is acceptable to the City of Santa Ana and you would like us to proceed, please sign below and return to us. Best Regards, Ali Jeevanjee, Architect Principal, LOC, INC. For the City of Santa Ana Signature Date Printed Name and Title EXHIBIT B-1 Design Development i/ Edison Easement i Zoo Access Trees to be protected "F / ZOO ACCES LO(_ February 09, 2024 r-- 1 C ws ER H CUST I 1 HUB gSTAFFENTRY TICK 1 \ I I P WC 1 I � I I I I 1 I J L----- J MAIN ENTRY I MATL STOR u I u II FURN STOR MPR rl II --------------- OUTDOOR MPR The Hive V2.3.2.1 Stacked Blocks + First Floor: 2,210 +2,637sf Second Floor: 3,460sf Total Building Area: 8,307sf Trees to be protected 0 0 (�D0 0' 10' 25' + I Key TICK: Ticketing Booth HUB : Hub/ Library P WC : Public Bathroom MPR : Divisible Multipurpose Room OUT: Outdoor Space FURN STOR: Furniture Storage WS : Workshop KIT: Kitchen MATL STOR : Material Storage MTG/R : Meeting Room ED L OFC :Lauren's Office ED S_OFC : Shared Office FO_OFC : FOSAZ Offices STOR : Storage IT: IT Closet CUST : Custodian Closet S WC : Staff Bathroom S OUT: Staff Outdoor Space ❑ STORAGE/ FUNCTION ❑ OFFICE ■ ENTRY SEQUENCE ❑ EVENTS/ PREP ❑ OUTDOOR SPACE