HomeMy WebLinkAboutItem 22 - Contract to Fleming Environmental, Inc. for the Fire Station 75 Public Works Agency
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Item # 22
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 16, 2024
TOPIC: Fire Station 75 Fuel System Replacement
AGENDA TITLE
Award a Construction Contract to Fleming Environmental, Inc. for the Fire Station 75
Fuel System Replacement (Project No. 22-6020) (General Fund)
RECOMMENDED ACTION
1.Award a construction contract to Fleming Environmental, Inc. in accordance with
the base bid in the amount of $584,667, subject to change orders (not to exceed
25% of the base bid amount) in accordance with the Greenbook: Standard
Specifications for Public Works Construction, for fuel system replacement at Fire
Station 75 for the term beginning upon execution of the contract and ending upon
project completion, and authorize the City Manager to execute the contract.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of
$818,534, which includes $584,667 for the construction contract, $87,700 for
contract administration, inspection, and testing, and a $146,167 project contingency
for unanticipated or unforeseen work.
3. Approve an amendment to the FY 2023-24 Capital Improvement Program to
include $818,534 in construction funding approved in FY 2021-22 and 2022-23
proposed budget for the Fire Station.
4. Determine that, pursuant to the California Environmental Quality Act, the
recommended actions are exempt from further review. Categorical Exemption
Environmental Review No. ER-2024-14 was filed for project 22-6020.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency’s Parks, Fleet, and Facilities team maintains most City
facilities, including ten Orange County fire stations. After assessing the fire facilities, it
was identified that the underground fuel storage tank at Fire Station 75 was in need of
removal and installation of a new above ground storage tank due to the environmental
condition of the subsurface soils in the vicinity of the existing underground tanks. The
upgraded fuel system and tanks will meet South Coast Air Quality Management District
Fire Station 75 Fuel System Replacement
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requirements, with adherence to the most recent fire code related to setbacks and
existing structures.
The scope of work includes installing one 2,000-gallon diesel fuel underground storage
tank on engineering reinforced slab, install one new dispenser, design and construct a
new canopy, install a new diesel exhaust fluid (def) tank and dispensing system, and
remove the existing 4,000-gallon diesel/gasoline fuel underground storage tank and
corresponding dispenser.
Public Outreach and Contractor Participation
To provide an opportunity for local vendors to submit bids, the City notified a total of
1,968 regional vendors via PlanetBids, several of which are Santa Ana based. A total of
four bids were received. No bids were received from any Santa Ana contractors.
As legally required, a Notice Inviting Bids was advertised in the Orange County Register
newspaper on February 1, 2024 and February 5, 2024. The project was also advertised
in PlanetBids on January 9, 2024. Bids were received electronically via Planetbids on
February 28, 2024. No bid protest was submitted by any of the bidders during the bid
protest period.
Bid Results Summary
Rank Bidder’s Name Location Base Bid
1 Fleming Environmental Inc.Fullerton, CA $584,667
2 GEMS Environmental Management Services Concord, CA $746,658
3 Metro Builders & Engineers Group Newport Beach,
CA
$750,211
4 EEC Environmental Orange, CA $920,813
A total of four bids were received and all were deemed responsive. Fleming
Environmental, Inc. submitted the lowest responsive base bid in the amount of
$584,667 (Exhibit 2). As specified in the bid documents, the lowest bid shall be
determined on the basis of the base bid. Based on the bid analysis and a contractor’s
reference check, staff recommends awarding the construction contract to Fleming
Environmental Inc. in the amount of the base bid totaling $584,667 (Exhibit 3). This
Southern California contractor specializes in underground and above-ground storage
tanks, tank compliance testing, and designated operators. They have previously
constructed new propane fueling stations at the City of Santa Ana Corporate Yard and
constructed the Maple Street Bike Storm Drain CDS Project.
Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total
project delivery cost includes construction administration, inspection, and testing, along
with an allowance for contingencies to account for unexpected or unforeseen
Fire Station 75 Fuel System Replacement
April 16, 2024
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conditions. Construction administration and inspection includes construction
management and implementation of the labor requirements.
As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the
estimated total construction delivery cost of the project is $818,534.
Project Item Total
Construction Contract Bid Amount $ 584,667
Construction Administration, Inspection, Testing $ 87,700
Project Contingencies $ 146,167
TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $ 818,534
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions
are exempt from further review. Categorical Exemption Review No. ER-2024-14 was
filed for the project 22-6020.
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the
project is $818,534, which includes construction, contract administration, inspection,
and testing, and authorized contingencies of $146,167. All funds are available for
expenditure in Fiscal Year 2023-24, however any remaining balances not expended at
the end of the fiscal year will be presented to City Council for approval of Carryovers to
Fiscal Year 2024-2025.
The proposed contract enables staff to authorize change orders (not to exceed 25% of
the base bid) in accordance with the Greenbook: Standard Specifications for Public
Works Construction, if necessary, for contingencies. Staff expects to utilize other
available Public Works appropriations if a contingency becomes necessary to complete
the project. If there are no other available appropriations, then Staff will return to City
Council with a project update and recommendations.
The following table summarizes the funds budgeted for expenditure to deliver
construction of this project:
Fiscal
Year
Accounting
Unit
Fund
Description
Accounting Unit,
Account Description Amount
2023-24
01115330-
62300
(22-6020)
Fire
Suppression
Fire Suppression –
Contract Services -
Professional
818,534
Total $818,534
Fire Station 75 Fuel System Replacement
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EXHIBIT(S)
1. Location Map
2. Bid Proposal
3. Construction Contract
4. Cost Analysis
5. Capital Improvement Project Worksheet
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Alvaro Nuñez, Acting City Manager
PWA
SANTA ANA
PUBLIC WORKS AGENCY
Project No. 22-6020:
Fire Station 75
120 W. Walnut Santa Ana, Ca. 92701
Exhibit 1
Project Location
Exhibit 1
Exhibit 2
EXHIBIT 3
EXHIBIT 4
Construction Contract 584,667.00$
Contract Administration, Inspection and Testing 87,700.00$
Contingencies 146,167.00$
TOTAL ESTIMATED CONSTRUCTION COSTS 818,534.00$
CONSTRUCTION OF PROJECT NO. 22-6020: FS 75 Underground Storage Tank
Replacement
COST ANALYSIS
CITY OF SANTA ANA FY 23/24CIP
CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:
Underground storage tank removal and the installation of an above
ground tank fuel station at Fire Station 75.
PROJECT NEED:
The underground storage tank is in need of removal due to
environmental condition of the subsurface soils in the vicinity of the
existing underground tanks. The upgraded fuel systems and tanks will
meet South Coast AQMD, with adherence to most recent fire code
related to setbacks and existing structures.
PROJECT TITLE:
Fire Station 75 Above Ground
Storage Tank
PROJECT CATEGORY:
City & Park Facility Improvements
Municipal Facilities
LOCATION MAP
AGENCY:DIVISION:CONTACT:DATE:
Public Works Parks, Fleet & Facilities Mike Ortiz, Senior Civil Engineer 25-Mar-2024
PROJECT COSTS
Total
Project
Cost FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30
Construction 903,833 903,833 ------
Contingency 146,167 146,167 ------
TOTAL 1,050,000 1,050,000 ------
SOURCE OF FUNDS
Total
Project
Cost FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30
GENERAL FUND 1,050,000 1,050,000 ------
TOTAL 1,050,000 1,050,000 ------
Exhibit 5