HomeMy WebLinkAboutItem 24 - First Amendment with Patrol Solutions, LLC for Event Security Services Parks, Recreation, and Community Services Agency
www.santa-ana.org/parks-recreation
Item # 24
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 16, 2024
TOPIC: Event Security Services
AGENDA TITLE
First Amendment with Patrol Solutions, LLC for Event Security Services at City Events
to Update the Rates and Amend Compensation Terms from Annual Amounts to Total
Not to Exceed Amount of $450,000 for the Entirety of the Agreement
RECOMMENDED ACTION
Authorize the City Manager to execute a first amendment to the agreement with Patrol
Solutions, LLC for event security services at City Events to update the rates and amend
the compensation terms from annual amounts to total not to exceed amount of
$450,000 for the entirety of the agreement (Agreement No. A-2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On April 5, 2022, the City of Santa Ana awarded an agreement to Patrol Solutions, LLC
for event security services at City Events. The award was made through a request for
proposal process where Patrol Solutions, LLC was selected.
The amount and size of City Events have grown since the execution of the original
agreement resulting in a change in the type of security needs. City staff has determined
that certain events such as the Summer Concert Series, Mid-Autumn Festival, and
Movies in the Park require less time and coordination on the part of the vendor as would
events like Fiestas Patrias, Chicano Heritage Festival, and Fourth of July. Therefore,
City Staff is recommending the implementation of a new rate structure for Standard and
Premium events. In addition, there is a need for a CPI adjustment to the rates due to
inflation increases. While the rates are increasing, with the amendment of the
compensation to remove annual amounts and allow a total amount not to exceed
$450,000 over the entire term of the agreement, there is sufficient contract authority
under the existing agreement to continue through the end of the agreement term of
March 31, 2025.
FISCAL IMPACT
As of the end of the Winter Village event, the City has paid the vendor $297,676.28 on
this agreement and $152,323.72 is available to use. The City is estimating to spend
$12,500 for the remainder of fiscal year 2023-2024. Any remaining agreement balance
Event Security Services
April 16, 2024
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at the end of the fiscal year may be used in fiscal year 2024-2025. Funding for the
balance will be budgeted and made available as part of the City-wide budget process,
pending City Council approval. There is no fiscal impact associated to the action as the
amendment to the compensation to remove the annual amounts and allow a total
amount not to exceed $450,000 over the entire term of the agreement will result in a
zero dollar increase to the agreement total.
EXHIBIT(S)
1. Agreement Amendment
Submitted By: Hawk Scott, Executive Director of Parks, Recreation, and Community
Services
Approved By: Alvaro Nuñez, Acting City Manager
Page 1 of 2
FIRST AMENDMENT TO AGREEMENT WITH PATROL SOLUTIONS, LLC, TO
PROVIDE SECURITY SERVICES TO THE CITY OF SANTA ANA
THIS FIRST AMENDMENT to the above-referenced agreement is entered into on April 16,
2024, by and between Patrol Solutions, LLC, a California limited liability company
(“Contractor”), and the Cit y of Santa Ana, a charter cit y and municipal corporation organized and
existing under the Constitution and laws of the State of California (“City”).
RECITALS
A. Following Request for Proposal (“RFP”) No. 21-139, the parties entered into Agreement
No. A-2022-047 (“Agreement”) dated April 5, 2022, to retain a qualified contractor to
provide security services for various events for the City’s Parks, Recreation, and
Community Services Agency.
B. The Agreement is in full force and effect through March 31, 2025.
C. The parties now wish to amend the Agreement to remove the annual compensation
language in favor of a total Agreement amount and provide an updated rate sheet.
The Parties therefore agree:
1. Section 2.a., Compensation, is hereby amended to read in its entirety:
City neither warrants nor guarantees any minimum compensation to Contractor under this
Agreement. Contractor shall be paid only for actual services performed under this
Agreement at the rates and charges identified in Exhibit B-1, attached hereto and
incorporated by reference. The total compensation for services provided under RFP 21-139
shall not exceed Four Hundred, Fifty Thousand Dollars and Zero Cents ($450,000).
2. Except as modified by this First Amendment, all terms and conditions of the Agreement
shall remain in full force and effect.
[signature page follows]
Page 2 of 2
SIGNATURE PAGE FOR FIRST AMENDMENT TO AGREEMENT WITH PATROL
SOLUTIONS, LLC, TO PROVIDE SECURITY SERVICES TO
THE CITY OF SANTA ANA
IN W ITNESS WHEREOF, the parties hereto have executed this First Amendment to the
Agreement on the date and year first written above.
Jennifer L. Hall Thomas R. Hatch
City Clerk Interim City Manager
APPROVED AS TO FORM CONTRACTOR
SONIA R. CARVALHO, City Attorney
By:____________________________
Brandon Salvatierra Name:
Deputy City Attorney Title:
RECOMMENDED FOR APPROVAL
______________________________
Hawk Scott
Executive Director
Parks, Recreation and Community Services Agency
Carl Cunningham (Mar 22, 2024 15:41 MDT)
EXHIBIT B-1
Security Rate:
Standard Events (under 5,000):
Security Guard (Per Hour): $30.69
Security Guard OT (Per Hour): $46.04
Security Guard Holiday (Per Hour): $46.04
Security Supervisor (Per Hour): $33.97
Security Supervisor OT (Per Hour): $50.95
Security Supervisor Holiday (Per Hour): $50.95
Premium Events (5,000+ people):
Security Guard (Per Hour): $33.76
Security Guard OT (Per Hour): $50.65
Security Guard Holiday (Per Hour): $50.65
Security Supervisor (Per Hour): $37.37
Security Supervisor OT (Per Hour): $56.05
Security Supervisor Holiday (Per Hour): $56.05