HomeMy WebLinkAboutItem 17 -Purchase Order for Bleacher Seating at the Santa Ana Stadium Public Works Agency
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Item # 17
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 16, 2024
TOPIC: West Side Bleacher Seating at Santa Ana Stadium
AGENDA TITLE
Purchase Order to Southern Bleacher Company, Inc. for the Purchase and Installation
of Bleacher Seating in an Amount Not to Exceed $549,214 (Specification No. 24-045)
(General Fund)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of a purchase order to Southern Bleacher
Company, Inc. for bleacher seating and corresponding installation services for the
Santa Ana Stadium in the amount of $499,285, plus a contingency amount of $49,929,
for a total amount not to exceed $549,214.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency’s Parks Maintenance Division is responsible for overseeing
and repairing various parks and facilities. The City-owned Santa Ana Stadium (Stadium)
is a multifunctional, outdoor stadium that hosts many events including local sports
leagues, football, and soccer games, high schools and college athletics,
commencement ceremonies, and various citywide events. Additionally, the 9,000-seat
stadium has hosted national and international soccer leagues for exhibition games. The
programming at the Santa Ana Stadium provides leisure, recreation, and entertainment
opportunities for residents and highlights our city facility to outside visitors.
The Public Works staff, in collaboration with Parks and Recreation staff, have evaluated
the seating at the Stadium and determined that improvements were necessary to
support the various sporting and recreation events hosted at this site. Due to prolonged
sun exposure and consistent usage, the current seating has broken plastic seats and
has faded in color. The installation of new seating (Project No. 24-2602) will provide
suitable and safe seating for stadium patrons and a comfortable viewing experience for
City residents and visitors alike. Installation of new seating will entail demolition of
current existing west side seating by our Public Works General Maintenance staff and
the Southern Bleacher Company will provide aluminum seating, backrest materials, and
installation at the west side of the stadium (Exhibit 1).
West Side Bleacher Seating for the Santa Ana Stadium
April 16, 2024
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Santa Ana City Ordinance No. NS-3401 authorizes the City to purchase against
contracts from any public agency utilizing a competitive bid process. BuyBoard, a
cooperative government purchasing agency, awarded a contract to Southern Bleacher
Company, Inc. (Contract No. 665-22) as a result of open, competitive bidding on behalf
of its members, which includes government agencies.
Staff researched available procurement options and product offerings in the market, and
determined that Southern Bleacher Company, Inc. meets the City’s specifications. By
leveraging the procurement power through cooperative purchasing, the City of Santa
Ana is able to obtain nationally vetted, high quality products at competitive volume
pricing, and is in accordance with the City’s existing Purchasing guidelines.
FISCAL IMPACT
Funds for the requested Purchase Order of $549,214 for materials and installation is
available for expenditure in Fiscal Year 2023-24. Any remaining balances not expended
at the end of the fiscal year will be carried forward to the following fiscal year.
Fiscal
Year
Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account
Description
Amount
2023-24
01113017-
66220
(24-2602)
General Fund
PRCSA Service
Enhancement-
Improvements Other
Than Building
549,214
TOTAL $549,214
EXHIBIT(S)
1. Bleacher Replacement Location
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Alvaro Nuñez, Acting City Manager
Stadiu1n Seat Replacement EXHIBIT 1