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HomeMy WebLinkAbout07-2020 CIULLA8/10/2020 Chief Technology Innovations Officer Monthly Calendar I The City of Santa Ana Chief Technology Innovations Officer (EM), Jack Ciulla Date /Time I Description July 01, 2020 Wednesday 9:00 AM-10:00 AM CoSA AMI Weekly Status Call Invitees: Bret Vonder Reith; Rosas, Rudy; Najib Saadeh; Saba, Nabil; Holt, Will; Ciulla, Jack; Vargas, Mirella; Chavez, Alfonso; Kod Salem; Jon Madrid g Y Mitchell; Alyssa Pourciau; Stephen Nees 1:30 PM-2:00 PM Daily Conference Call with EMT and EOC Personnel Invitees: Valentin, David; Carroll, Robert; Claborn, Michael; EMT - Directors; Eakins, Paul; Esparza, Enrique; Flores, Rosa; Gominsky Jr, Kenneth; Paulson, Eric; Rhyner, Stephen 2:00 PM-2:30 PM Using IT tools to streamline manual processes Invitees: Ciulla, Jack; Torres, Melanie; Plotnik, Elizabeth; Gominsky Jr, Kenneth 3:00 PM-4:00 PM IT Mgt Staff Meeting Invitees: Nguyen, Lynn; Fetner, Mike; Meyer, Ethan; Thayyil, Vinod; Duran, Boris; Burgan, Trevor; Radic, Milanka July 02, 2020 Thursday 11:30 AM-12:00 PM New Employee Orientation Items Deadline Invitees: Pham, Lily; Ciulla, Jack 1:3 0 PM-2:00 PM I Dail Conference Call with EMT and EOC Personnel y Invitees: Valentin, David; Carroll, Robert; Claborn, Michael; EMT - Directors; Eakins, Paul; Esparza, Enrique; Flores, Rosa; Gominsky Jr, Kenneth; Paulson, Eric; Rhyner, Stephen 2:00 PM-3:00 PM AP Invoice Processor Demo for Santa Ana Invitees: Horgan, Keith; Broady, Jermaine; Newsom, Tylar; Lam, Bao; Ho, LoAnn; Ridley, Robert; Mohammed, Asim; Ciulla, Jack 3:10 PM-4:10 PM I Go To Webinar Test w/ IT team https://www.santa-ana.org/open-government/open-calendars/chief-technology-innovations-officer-monthly-calendar 1 /10 8/10/2020 Chief Technology Innovations Officer Monthly Calendar I The City of Santa Ana Invitees: Macedonio, Margarita; Ciulla, Jack; Torres, Melanie; Ventura, Alyssa; Kutner, Scott July 06, 2020 Monday 1:30 PM-2:00 PM Daily Conference Call with EMT and EOC Personnel I I Invitees: Valentin, David; Carroll, Robert; Claborn, Michael; EMT - Directors; Eakins, Paul; Esparza, Enrique; Flores, Rosa; Gominsky Jr, Kenneth; Paulson, Eric; Rhyner, Stephen 2:00 PM-3:00 PM I Dry Run for 7/7 City Council Meeting (see below for details) Invitees: Gomez, Daisy; Eakins, Paul; Perez, Daisy; Soto, Daniel; Cruz, Yesenia; Morris, Angie; Orozco, Norma; Scott-Leistra, Deborah; Bystry, Tom; Neff, Phil; Nicholson, Bryan; Ciulla, Jack; Uribe, Hiram; Mitre -Ramirez, Norma 4:00 PM-4:30 PM I AMI Reference Check - AMI -Fountain Valley Invitees: Bret Vonder Reith; Mark Sprague; Chavez, Alfonso; Gutierrez, Alejandra; Holt, Will; Ciulla, Jack; Thayyil, Vinod; Villela, Edmundo; Rosas, � yy Rudy; Stephen Nees July 07, 2020 Tuesday 9:30 AM-10:00 AM Reference Check - AMI - Aclara Invitees: Bret Vonder Reith; Skyler Munson; Jim 011erton; Chavez, Alfonso; Gutierrez, Alejandra; Holt, Will; Ciulla, Jack; Thayyil, Vinod; Villela, Edmundo; Rosas, Rudy; Stephen Nees p 10:00 AM-11:00 AM � BFSG Summer Seminar Series -Social Security Confirmation Invitees: Ciulla, Jack 11:30 AM-12:00 PM �AMI Ref Check - Aclara - Otay Water District Invitees: Bret Vonder Reith; Rosas, Rudy; Andrea Carey; Chavez, Alfonso; Gutierrez, Alejandra; Holt, Will; Ciulla, Jack; Thayyil, Vinod; Villela, Edmundo; Stephen Nees 1:00 PM-2:00 PM FW: Webex meeting invitation: Contract Management Demo (COSA) Invitees: Tan Rezaei 1:30 PM-2:00 PM I y Dail Conference Call with EMT and EOC Personnel https://www.santa-ana.org/open-government/open-calendars/chief-technology-innovations-officer-monthly-calendar 2/10 8/10/2020 Chief Technology Innovations Officer Monthly Calendar I The City of Santa Ana Invitees: Valentin, David; Carroll, Robert; Claborn, Michael; EMT - Directors; I Eakins Paul; Es arza Enrique; Flores Rosa; Gominsky Jr Kenneth; Paulson, Eric; Rhyner, Stephen 2:00 PM-3:00 PM Laserfiche I City of Santa Ana: Public Works Discovery Invitees: Grace Miller; Brigitte Meiselman; Brandon Loye; Ciulla, Jack 5:30 PM-9:30 PM I CityCouncil Meeting g Invitees: Ciulla, Jack July 08, 2020 Wednesday 8:30 AM-9:00 AM AMI Ref Check - AquaMetric - Santa Fe Irrigation I Invitees: Bret Vonder Reith; Rosas, Rudy; Holt, Will; cbozir@sfidwater.org; Nicholas Isabell; Chavez, Alfonso; Gutierrez, Alejandra; Ciulla, Jack; Thayyil, I Vinod; Villela, Edmundo; Stephen Nees I 9:00 AM-10:00 AM CoSA AMI Weekly Status Call Invitees: Bret Vonder Reith; Rosas, Rudy; Najib Saadeh; Saba, Nabil; Holt, Will; Ciulla, Jack; Vargas, Mirella; Chavez, Alfonso; Kody Salem; Jon Madrid Mitchell; Alyssa Pourciau; Stephen Nees 10:00 AM-10:30 AM Reference Checks - MDMS - Santa Rosa Invitees: Bret Vonder Reith; kzunino@srcity.org; Rosas, Rudy; Chavez, I Alfonso; Holt, Will; Ciulla, Jack; Thayyil, Vinod; Villela, Edmundo; Najib Saadeh; Stephen Nees; Jon Madrid Mitchell 12:00 PM-1:00 PM Tyler Pilot and Next Steps, Wednesday, July 8 @ 12PM Invitees: Garcia, Stephanie; Ciulla, Jack; Thai, Minh; Saba, Nabil; Radic, Milanka; Wynne, Barbara 1:30 PM-2:00 PM Daily Conference Call with EMT and EOC Personnel Invitees: Valentin, David; Carroll, Robert; Claborn, Michael; EMT - Directors; I Eakins, Paul; Esparza, Enrique; Flores, Rosa; Gominsky Jr, Kenneth; Paulson, Eric; Rhyner, Stephen 3:00 PM-4:00 PM IT Mgt Staff Meeting Invitees: Nguyen, Lynn; Fetner, Mike; Meyer, Ethan; Thayyil, Vinod; Duran, Boris; Burgan, Trevor; Radic, Milanka July 09, 2020 Thursday https://www.santa-ana.org/open-government/open-calendars/chief-technology-innovations-officer-monthly-calendar 3/10 8/10/2020 Chief Technology Innovations Officer Monthly Calendar I The City of Santa Ana 10:00 AM-11:00 AM Webex meeting changed: Bi-Weekly CIO Meeting Invitees: 'Khaled Tawfik'; Ciulla, Jack 10:00 AM-10:30 AM Reference Check - Installation - Rancho Water Invitees: Bret Vonder Reith; Adolfo Mendez; Chavez, Alfonso; Gutierrez, I Alejandra; Holt, Will; Ciulla, Jack; Thayyil, Vinod; Villela, Edmundo; Rosas, Rudy; Najib Saadeh; Stephen Nees 11:00 AM-12:00 PM Legislative Committee Meeting Invitees: Soto, Daniel; Orozco, Norma; Martinez, Antonio; Brown, Judson; Eckles, Janice; Downs, Kathryn; Barela, Waldo; Ciulla, Jack; Mostafa, Haney; Mooradian, Sona; Nunez, Alvaro; McCann, Melanie; Baik, Michelle; Vazquez, I Yasmin; Esparza, Enrique; 'Casey Elliott'; 'Leslie. Pollner@hklaw.com'; Eggers, Terri; 'Daniel Maldonado' 1:00 PM-1:30 PM Discuss LMS with Newport Beach Invitees: Ciulla, Jack 1:30 PM-2:00 PM Daily Conference Call with EMT and EOC Personnel Invitees: Valentin, David; Carroll, Robert; Claborn, Michael; EMT - Directors; Eakins Paul; Es arza Enrique; Flores Rosa; Gominsky Jr Kenneth; Paulson, Eric; Rhyner, Stephen 2:00 PM-3:00 PM Automating AP Invoices process Invitees: Radic, Milanka; Ciulla, Jack; Meyer, Ethan; Kim, Yoon; Munoz, Sandra; Guzman, Elizabeth; Reyes, Erendida; Thayyil, Vinod 3:00 PM-3:30 PM AMI Discussion with Long Beach and Santa Ana I Invitees: 'Anatole Falagan'; 'dean.wang@lbwater.org'; Rosas, Rudy; Holt, Will; Chavez, Alfonso; Thayyil, Vinod; Villela, Edmundo; Gutierrez, Alejandra July 10, 2020 Friday 8:00 AM-6:00 PM RDO Invitees: Ciulla, Jack July 13, 2020 Monday 9:30 AM-11:30 AMMandatory Training for Supervisors Regarding COVID-19 Issues https://www.santa-ana.org/open-government/open-calendars/chief-technology-innovations-officer-monthly-calendar 4/10 8/10/2020 Chief Technology Innovations Officer Monthly Calendar I The City of Santa Ana Invitees: Sangenito, Cindi; Arroyo, Lupita; Bui, Paul; Chesanek, Tyrone; Ciulla Jack; Cosper, Raymond; Craft Phil; Downs Kathryn; Eaton Kevin; Enriquez, Sergio; Ferrer, Lourdes; Fetner, Mike; Funk, John; Galvez, William E.; Gatt, Sandra; Gonzalez, Jose; Knauerhaze, Tania; Guillen, Pedro; Hernandez, Robert (PWA); Hodge, Ryan; Jurado, Jeannie; Leyde, Karen; Loera, Michelle; Long, Mary; Manriquez, Jaime; Mercado, Danell; Mercer, Margaret; Morley, Marc; Murrietta, Michael; Neff, Phil; Nguyen, Lynn; Hull, Hongloan; Mostafa, Haney; Vidal, Sergio; Marban, Enrique; Waldo, Mark; Esparza, Enrique; Medel, Lulu; Smiley, Ellen; Ono, Ron; Ortiz, Daniel; Ro, I Sarah; Sandoval, William; Simon, Sandra; Sosa, Edwin; Thayyil, Vinod; Trinidad, Alexander; Yu, Jasmine; Pham, Steven; Fajardo, Stella; Castro, Omar 11:00 AM-1 1:30 AM Santa Ana AMI Vendor Selection Check -in Invitees: Bret Vonder Reith; Rosas, Rudy; Holt, Will; Ciulla, Jack; Chavez, Alfonso; Gutierrez, Alejandra; Thayyil, Vinod; Villela, Edmundo; Najib Saadeh; Stephen Nees; Dylan Kelly; Jon Madrid Mitchell 11:30 AM-12:00 PM Jack Ciulla, IT Director (Standing Meeting) Invitees: Ridge, Kristine; Ciulla, Jack 1:30 PM-2:00 PM Daily Conference Call with EMT and EOC Personnel I Invitees: Valentin, David; Carroll, Robert; Claborn, Michael; EMT - Directors; Eakins Paul; Esparza, Enrique; Flores Rosa; Gominsky Jr Kenneth; Paulson, Eric; Rhyner, Stephen 3:00 PM-3:30 PM I CoSA - LMS Procurement Approach Discussion Invitees: Glenn Park; Ciulla, Jack; Radic, Milanka; Bryan Tung July 14, 2020 Tuesday 10:00 AM-11:00 AM BFSG Summer Seminar Series -Medicare Confirmation � Invitees: Ciulla, Jack 1:30 PM-2:00 PM Daily Conference Call with EMT and EOC Personnel I I Invitees: Valentin, David; Carroll, Robert; Claborn, Michael; EMT - Directors; Eakins, Paul; Esparza, Enrique; Flores, Rosa; Gominsky Jr, Kenneth; Paulson, Eric; Rhyner, Stephen July 15, 2020 Wednesday I 8:00 AM-9:00 AM �CoSA - LMS RFP Worksession https://www.santa-ana.org/open-government/open-calendars/chief-technology-innovations-officer-monthly-calendar 5/10 8/10/2020 Chief Technology Innovations Officer Monthly Calendar I The City of Santa Ana Invitees: Glenn Park; Ciulla, Jack; Radic, Milanka; Pasha, Steve; Wynne, Barbara; Thayyil, Vinod; Bryan Tung 9:00 AM-10:00 AM � CoSA AMI Weekly Status Call Invitees: Bret Vonder Reith; Gutierrez, Alejandra; Rosas, Rudy; Najib Saadeh; Saba, Nabil; Holt, Will; Ciulla, Jack; Vargas, Mirella; Chavez, Alfonso; Kody Salem; Jon Madrid Mitchell; Chase Berenson 1:30 PM-2:00 PM Daily Conference Call with EMT and EOC Personnel Invitees: Valentin, David; Carroll, Robert; Claborn, Michael; EMT - Directors; Eakins, Paul; Esparza, Enrique; Flores, Rosa; Gominsky Jr, Kenneth; Paulson, Eric; Rhyner, Stephen 3:00 PM-4:00 PM IT Mgt Staff Meeting g Invitees: Burgan, Trevor; Nguyen, Lynn; Fetner, Mike; Meyer, Ethan; Thayyil, Vinod; Duran, Boris; Radic, Milanka July 16, 2020 Thursday 11:00 AM-12:00 PM �DataApps by Simpler feedback -Thursday, July 16 @10:OOAM Invitees: Ciulla, Jack; Mostafa, Haney 1:30 PM-2:00 PM Daily Conference Call with EMT and EOC Personnel Invitees: Valentin, David; Carroll, Robert; Claborn, Michael; EMT - Directors; Eakins, Paul; Esparza, Enrique; Flores, Rosa; Gominsky Jr, Kenneth; Paulson, Eric; Rhyner, Stephen July 17, 2020 Friday 10:00 AM-10:30 AM rFW: Contract Renewal Process Walkthrough Invitees: Seth Sethabutr 1:30 PM-2:00 PMDaily Conference Call with EMT and EOC Personnel Invitees: Valentin, David; Carroll, Robert; Claborn, Michael; EMT - Directors; Eakins, Paul; Esparza, Enrique; Flores, Rosa; Gominsky Jr, Kenneth; Paulson, Eric; Rhyner, Stephen July 20, 2020 Monday 1:30 PM-2:00 PMDaily Conference Call with EMT and EOC Personnel https://www.santa-ana.org/open-government/open-calendars/chief-technology-innovations-officer-monthly-calendar 6/10 8/10/2020 3:30 PM-4:30 PM July 21, 2020 Tuesday 9:00 AM-11:00 AM Chief Technology Innovations Officer Monthly Calendar I The City of Santa Ana --F Invitees: Valentin, David; Carroll, Robert; Claborn, Michael; EMT - Directors; Eakins Paul; Es arza Enrique; Flores Rosa; Gominsky Jr Kenneth; Paulson, Eric; Rhyner, Stephen Laserfiche I City of Santa Ana: A/P Invoice Processing Demonstration Invitees: Grace Miller; Mark Malburg; Brigitte Meiselman; Radic, Milanka; Ciulla, Jack; Meyer, Ethan Demo of Infor to Santa Ana Invitees: Ciulla, Jack; Vanessa Llanes; Radic, Milanka; Thayyil, Vinod; Pasha, Steve; Wynne, Barbara; Pezeshkpour, Ali; LaRocca, Evelyn; Higgins, Taig; Saba Nabil 10:00 AM-10:30 AM BFSG Summer Seminar Series - Estate & Legacy Planning Confirmation Invitees: Ciulla, Jack 1:30 PM-2:00 PM Daily Conference Call with EMT and EOC Personnel Invitees: Valentin, David; Carroll, Robert; Claborn, Michael; EMT - Directors; Eakins Paul; Es arza Enrique; Flores Rosa; Gominsky Jr Kenneth; Paulson, Eric; Rhyner, Stephen 5:30 PM-9:30 PM City Council Meeting Invitees: Ciulla, Jack July 22, 2020 Wednesday 9:00 AM-10:00 AM �CoSA AMI Weekly Status Call Invitees: Bret Vonder Relth; Rosas, Rudy; Najib Saadeh; Saba, Nabil; Holt, Will; Ciulla, Jack; Vargas, Mirella; Chavez, Alfonso; Kod Salem; Jon Madrid g Y Mitchell; Alyssa Pourciau; Stephen Nees 9:30 AM-10:00 AM Laserfiche I City of Santa Ana: Walkthrough GIS Integration 1:30 PM-2:00 PM Invitees: Grace Miller; Brigitte Meiselman; Katie Morgan; Seth Sethabutr; Burgan, Trevor; Ciulla, Jack Daily Conference Call with EMT and EOC Personnel Invitees: Valentin David; Carroll Robert; Claborn Michael; EMT - Directors; Eakins, Paul; Esparza, Enrique; Flores, Rosa; Gominsky Jr, Kenneth; Paulson, Eric; Rhyner, Stephen https://www.santa-ana.org/open-government/open-calendars/chief-technology-innovations-officer-monthly-calendar 7/10 8/10/2020 Chief Technology Innovations Officer Monthly Calendar I The City of Santa Ana 3:00 PM-4:00 PM IT Mgt Staff Meeting Invitees: Nguyen, Lynn; Fetner, Mike; Meyer, Ethan; Thayyil, Vinod; Duran, Boris; Burgan, Trevor; Radic, Milanka July 23, 2020 Thursday 10:00 AM-11:00 AM Webex meeting changed: Bi-Weekly CIO Meeting Invitees: Khaled Tawfik; Ciulla, Jack 1:30 PM-2:00 PM Daily Conference Call with EMT and EOC Personnel I Invitees: Valentin, David; Carroll, Robert; Claborn, Michael; EMT - Directors; I Eakins, Paul; Es arza, Enrique; Flores, Rosa; Gominsk Jr, Kenneth; p q Y Paulson, Eric; Rhyner, Stephen 2:00 PM-3:00 PM Santa Ana - SmartWorks Contract Coordination Invitees: Bret Vonder Reith; Rosas, Rudy; Curtis Craig; Ciulla, Jack; Don Rankin 3:30 PM-4:30 PM Meeting with SAUSD/Santa Ana regarding broadband internet I Invitees: Saba, Nabil; 'Jory Wolf; Melanie Downing; 'Enz, Ricardo'; Fetner, Mike July 24, 2020 Friday 8:00 AM-6:00 PM �RDO Invitees: Ciulla, Jack 1:30 PM-2:00 PM Dail Conference Call with EMT and EOC Personnel � Y Invitees: Valentin, David; Carroll, Robert; Claborn, Michael; EMT - Directors; Eakins, Paul; Esparza, Enrique; Flores, Rosa; Gominsky Jr, Kenneth; Paulson, Eric; Rhyner, Stephen July 27, 2020 Monday 11:00 AM-1 1:30 AM PrimeGov and Santa Ana Implementation Kick Off Call I Invitees: Jessica Waggoner; Joshua Hurni; Spencer Bigler; Emitt Bryant; I gg p g � ' Austin Fulton; Oliver Hinojosa; Ciulla, Jack, Mitre -Ramirez, Norma; Orozco, Norma; Meyer, Ethan; Radic, Milanka; Bystry, Tom; Gomez, Daisy https://www.santa-ana.org/open-government/open-calendars/chief-technology-innovations-officer-monthly-calendar 8/10 8/10/2020 Chief Technology Innovations Officer Monthly Calendar I The City of Santa Ana 1:30 PM-2:00 PM Daily Conference Call with EMT and EOC Personnel Invitees: Valentin, David; Carroll, Robert; Claborn, Michael; EMT - Directors; Eakins, Paul; Esparza, Enrique; Flores, Rosa; Gominsky Jr, Kenneth; Paulson, Eric; Rhyner, Stephen 2:00 PM-3:00 PM FW: MHC Image Express demonstration for City of Santa Ana Invitees: Sherry Diedrich July 28, 2020 Tuesday 10:00 AM-10:30 AM F BFSG Summer Seminar Series -The 7 Pillars of Financial Planning Confirmation Invitees: Ciulla, Jack 1:30 PM-2:30 PM � S&S-Utilipoint Conference Call Invitees: Ciulla, Jack I 1:30 PM-2:00 PM Daily Conference Call with EMT and EOC Personnel Invitees: Valentin, David; Carroll, Robert; Claborn, Michael; EMT - Directors; Eakins, Paul; Esparza, Enrique; Flores, Rosa; Gominsky Jr, Kenneth; Paulson, Eric; Rhyner, Stephen 3:15 PM-4:00 PM FW: Invitation: Submittable Demo @ Tue Jul 28, 2020 3:15pm - 4pm (PDT) (svidal@santa-ana.org) Invitees: brooke.mall@submittable.com; Ciulla, Jack; Downs, Kathryn; gmart@mcslosangeles.com; Radic, Milanka; I aaltounian mcslosan eles.com; ThaYYit, Vinod; Derek Kissinger; I sigrid.sheie@submittable.com; Benjamin Ariff; Vidal, Sergio July 29, 2020 Wednesday 9:00 AM-10:00 AM CoSA AMI Weekly Status Call Invitees: Bret Vonder Reith; Rosas, Rudy; Najib Saadeh; Saba, Nabil; Holt, Will; Ciulla, Jack; Vargas, Mirella; Chavez, Alfonso; Kody Salem; Jon Madrid Mitchell; Alyssa Pourciau; Stephen Nees 1:30 PM-2:00 PM Daily Conference Call with EMT and EOC Personnel I Invitees: Valentin, David; Carroll, Robert; Claborn, Michael; EMT - Directors; I Eakins, Paul; Esparza, Enrique; Flores, Rosa; Gominsky Jr, Kenneth; p q Y Paulson, Eric; Rhyner, Stephen https://www.santa-ana.org/open-government/open-calendars/chief-technology-innovations-officer-monthly-calendar 9/10 8/10/2020 Chief Technology Innovations Officer Monthly Calendar I The City of Santa Ana 3:00 PM-4:00 PM IT Mgt Staff Meeting Invitees: Nguyen, Lynn; Fetner, Mike; Meyer, Ethan; Thayyil, Vinod; Duran, Boris; Burgan, Trevor; Radic, Milanka July 30, 2020 Thursday 9:30 AM-10:30 AM AP Meeting with Mlilanka Radicand Elizabeth Guzman Invitees: Ciulla, Jack 1:30 PM-2:00 PM Daily Conference Call with EMT and EOC Personnel I Invitees: Valentin, David; Carroll, Robert; Claborn, Michael; EMT - Directors; I Eakins, Paul; Es arza, Enrique; Flores, Rosa; Gominsk Jr, Kenneth; p q Y Paulson, Eric; Rhyner, Stephen 2:00 PM-4:00 PM AP Processing for PWA Invitees: Ciulla, Jack; Radic, Milanka; Reyes, Erendida July 31, 2020 Friday 11:00 AM-12:00 PM � FW: Paragraph Approach Training (Drag and Drop) � Invitees: ccarrasco@360-biz.com 1:30 PM-2:00 PM � Daily Conference Call with EMT and EOC Personnel Invitees: Valentin, David; Carroll, Robert; Claborn, Michael; EMT - Directors; I Eakins, Paul; Esparza, Enrique; Flores, Rosa; Gominsky Jr, Kenneth; Paulson, Eric; Rhyner, Stephen https://www.santa-ana.org/open-government/open-calendars/chief-technology-innovations-officer-monthly-calendar 10/10