Loading...
HomeMy WebLinkAboutOC FUN EVENTS (SMASHVENT, LLC) INSURANCE ON FILE N-2024-224 WORK MAY PROCEED UNTIL INSURANCE EXPIRES i21120�� CITY CLERK JUL 0 8 2024 DATE. D',fPCSA ) AGREEMENT WITH SMASHVENT,LLC,DBA OC FUN EVENTS (60r011 6.0(414.- TO PROVIDE SPECIAL ENTERTAINMENT FOR CITY EVENTS THIS AGREEMENT is made and entered into this 1st day of July 2024, by and between SMASHvent,LLC, a California limited liability company dba OC Fun Events("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"), each a"Party"or collectively"Parties." RECITALS A. The City desires to retain a contractor to provide special entertainment for various City events, including the City's Summer Splash Day Camp, Kids Night Out, Afterschool Programs, and other events("Events") as directed by the City. B. Contractor represents that it is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES a. As needed, Contractor shall, during the term of this Agreement, provide the equipment and personnel to provide the services as further described and set forth in Exhibit A,attached hereto and incorporated in full, at dates,times, and locations as mutually agreed upon by the Parties in a signed writing. b. City grants Contractor the right to enter its property for the purpose of delivery,set- up, operation, and pick-up on the days of the scheduled Events. c. The equipment shall be disassembled and removed by Contractor at the conclusion of each Event. d. City shall have the sole discretion as to engagement of Contractor for services/events not detailed in Exhibit A. The City reserves the right to administratively change event locations, dates, or services for any mutually agreed upon services/events. 2. COMPENSATION a. City neither warrants nor guarantees any minimum compensation to Contractor under this Agreement. Contractor shall be paid only for actual services performed Page 1 of 10 under this Agreement at the rates and charges identified in Exhibit A for events specified in Exhibit A and Exhibit B for events not specified in Exhibit A, each attached hereto and incorporated in full. The total amount to be expended under this Agreement shall not exceed Twenty-Five Thousand Dollars and 00/100 ($25,000) b. Payment by City shall be made within forty-five (45) days of Event following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Contractor agrees to execute the City's standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided,the City will be authorized to deposit payments directly into Contractor's account(s) with financial institutions. All payments are final and non-refundable. c. Payment need not be made for work that fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. CANCELLATION AND RESCHEDULING a. Once an Event is confirmed with the City, if the City unilaterally cancels the Event, full payment shall be made to Contractor pursuant to the terms in Section 2(b), above. b. Any rescheduling of an Event, for any reason, must be confirmed at least three (3) weeks prior to the Event. 4. TERM This Agreement shall commence on July 1, 2024, and terminate on June 30, 2025, unless terminated earlier in accordance with Section 17, below. 5. PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on"public works"and"maintenance" projects. If the services being performed are part of an applicable "public works" or"maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. Page 2of10 6. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages,employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 7. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes,which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents &Data that were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 8. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance, as described below, for the entire Term of this Agreement, against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Contractor. a. Minimum Scope and Limit of Insurance (1) Commercial General Liability (CGL). Insurance Services Office ("ISO") Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies. Page 3 of 10 (2) Automobile Liability. ISO Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 per accident for bodily injury and property damage. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance as compliance with this requirement. (3) Workers' Compensation. As required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. Coverage is not required if Contractor has no employees and signs request to waive.\ (4) Sexual Abuse or Molestation Liability (SAML). If the work will include contact with minors, and the CGL policy referenced above is not endorsed to include affirmative coverage for sexual abuse or molestation, Contractor shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit of no less than$1,000,000 per occurrence or claim. (5) Broader Coverage. If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. b. Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions: (1) Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials,parts, or equipment furnished in connectionwith such work or operations. (2) Waiver of Subrogation. Contractor's insurance company(ies) agree(s) to waive all rights of subrogation against the City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor under this Agreement. (3) Primary Coverage. For any claims related to this Agreement, Contractor's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. Page4of10 (4) Severability. A severability of interest provision must apply for all the additional insured, ensuring that Contractor's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. (5) Cancellation. Insurance policy(ies)herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty(30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment. (6) Certificate Holder. The Certificate Holder on each evidence of insurance certificate shall be: City of Santa Ana, 20 Civic Center Plaza, Santa Ana, CA 92701. c. Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than A:VII,unless otherwise acceptable to the City. d. Verification of Coverage. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements(or copies of the applicable policy language effecting coverage requiredby this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing allpolicy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies,including endorsements required by these specifications, at any time. e. Special Events Coverage. Special events coverage is available and can be purchased by Contractor. Use this link to learn more: www.2sparta.com f. Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of therisk, prior experience, insurer, coverage, or other special circumstances. 9. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees,contractors, special counsel,and representatives from liability: (1)for personal injury, damages,just compensation,restitution,judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor or its subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and Page 5 of 10 (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution,judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indenufy, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury,damages,just compensation,restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 10. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor represents and warrants that it has obtained the requisite licenses to show the films contemplated by this Agreement. Contractor further agrees to defend, indemnify and hold harmless the City, its officers, agents,representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark,or copyright contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 11. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 12. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information"shall include all nonpublic information. Confidential information includes not only written information, but also Page 6 of 10 information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a)has been disclosed in publicly available sources; (b)is,through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or(e) is independently developed by the Contractor without reference to information disclosed by the City. 13. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 14. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail,postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.Q. Box 1988 Santa Ana, CA 92702-1988 Fax 714- 647-6956 Executive Director Parks, Recreation, and Community Services Agency City of Santa Ana 20 Civic Center Plaza(M-23) P.O. Box 1988 Santa Ana, CA 92702 To Contractor: SMASHvents, LLC, dba OC Fun Events Attn: Shannon Pollachi,owner 17522 Woodfern Lane Huntington Beach, CA 92649 ocfunevents(a�mnail.com 949-600-3606 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been Page 7 of 10 deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed ass set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four(24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 15. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations,inducements,promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 16. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services that are the subject to this Agreement performed by City personnel or by other contractors retained by City. 17. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. TERMINATION This Agreement may be terminated by the City upon thirty(30) days written notice of termination. In such event,Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product completed as of such date, and in such case, such work product shall be the property of the City unless prohibited by law, and Page 8 of 10 Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work that fails to meet the standard of performance specified in the Recitals of this Agreement. 19. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 20. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 21. LICENSES AND PERMITS a. Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. b. For locations in City that require a City permit, City shall assist Contractor in securing said City permit and waive applicable City permit costs. 22. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. Page 9 of 10 b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF,the parties hereto have executed this Agreement the date and year first above written. ATT ST: CITY OF SANTA ANA/ hjaI'AI r. 4441. . e r L. 1'11 ^'4`,Po* Alvaro Nunez Ci I'ler Ir Acting City Manager APPROVED AS TO FORM CONTRACTOR SONIA R. CARVALHO City Attorney Shannon TOGt&cchl By: Shannon Pollacchi)Jul 2,2024 09:15 PDT) randon Salvatierra Shannon Pollachi Deputy City Attorney Owner RECOMMENDED FOR APPROVAL Hawk Scott(Jul 2,2024 09:51 PDT) Hawk Scott Executive Director Parks,Recreation, and Community Services Agency Page 10 of 10 EXHIBIT A Exhibit A SCOPE OF SERVICES VENDOR INFORMATION: OC Fun Events EVENT: Summer Splash Day Camp, Kid's Night Out, Afterschool Programs SERVICE DATE(S): OC Fun Events will provide a range of entertainment, games, and activities upon written agreement of games, dates, times, and locations by all parties. COMPENSATION DUE TO THE VENDOR: Contract NTE$25,000. Compensation will be agreed upon in written agreement when the event package, dates, times, and location are established using the Services Proposal provided by OC Fun Events. DESCRIPTION: OC Fun events will provide two-hours of special entertainment in the form of custom crafts, games, and activities at Summer Splash Day Camp, Kid's Night Out, and Afterschool Programs at the following centers. El Salvador Community Center Jerome Community Center Salgado Community Center Garfield Community Center Roosevelt Walker Community Center Open Hours—special entertainment will be held at each site with vendor and city seasonal staff for a period of 2 hours with 30 minutes to 1 hour for set-up and take-down. The Vendor will be paid the full amount of compensation,within 45 days of each event. Established Events: Tie-Dye Shirt Stations 2 hrs per site($2,600) Jerome Center: 6/14/24; 10:30-11:30a Salgado Center: 6/14/24; 1:30p-2:30p El Salvador Center: 6/11/24; 1:30p-2:30p Kinetic Dinosaur Sand Craft 2 hrs per site ($2,550) Jerome Center: 6/26/24; 3:00-S:OOp Salgado Center: 6/25/24; 1:30-3:30p El Salvador Center: 6/24/24; 3:00-S:OOp Water Tag Activity 2 hrs per site ($2,075) Jerome Center: 7/2/24; 3:15-5:15p Salgado Center: 7/1/24; 2:30-4:30p El Salvador Center: 7/2/24; 12:30-2:30p Nerf Gun Activity 2 hrs per site ($2,075) Jerome Center: 7/23/24; 1:30-3:30pm Salgado Center: 7/26/24; 9-11am El Salvador Center: 7/26/24; 1-3pm EXHIBIT B 11.11 UN vitS , mobile laser tag, nerf gun parties & more We are an event production, management, party activities, rentals and decorations company. Transform your community park, clubhouse, parking lot, greenbelt, community center, private space into party central! OC Fun Events provides party and event services for local cities. I0/° • Expanded to full Event Production services • Large Group Packages start at 2 hours • Easily rotate out guests to accommodate large groups • Fits Multiple Spaces: inside or outside • Easily accommodate 20-20,000+ community members, staff, and families • Great for summer camps, carnivals, after school camps, community events, holiday events and more. Contact Us; 949-600-3606 OCFunEvents@gmail.com 2 23 24 www.00FVNEVENTS.COM Who we are: OC Fun Events provides over 30 years of combined event planning and event production services to make your next event amazing. We are a 100% Female -owned business- the only one like it in Orange County. We focused on fun filled activities for all ages. This can include large private events, community events, summer camps, fundraisers, carnivals, and more. Past Customers: City of Costa Mesa Downtown Anaheim City of San Clemente Numerous churches Ladera Ranch/LARCS Universities City of Santa Ana Many local schools City of Carson PTA organizations Full Event production services for: • Private events • Summer camps • Carnivals • Community events • Fundraisers • Holiday events • Employee Appreciation events Prices are valid for events held by 12/31/24. r Activity Services .. .. Play Dough Making willimmiummo Slime Making ti r � Cookie Decorating L, \ Ores ' 1) , ti • ' o, Tie Dye Shirt . _. -,.. 1-11 Making Snow Dough MakingTilf-17. :- , _ - - , J I +.' ` • � � r - / cam. -� � s. ' -{, Holiday Crafts sir=, II. 4 ,wt :.. Our Craft Coaches will bring all of the supplies to make the Bracelet Making chosen activity and help your guests to create their very own --.-, AIMIErtialg craft to take home. For Slime, Snow Dough and Play Dough making-your guests will choose from with a variety of colors, scents and glitters to make _A ' their own concoction. At the end, each guest will go home with a container of their creation. Both of these are recommended for R` 4 years and older. `' as:` ` p' For Tie Dye,each person will tie dye a shirt. A variety of shirt sizes, colors and patterns will be provided. Each guest will go Sensory Stations home with their creation. Recommended for 7 years and older. Cookie Decorating- Each guest will decorate a sugar cookie and ► ! 0 take it home to enjoy. Custom Activity- If you have another activity in mind, please x reach out and we will create a custom activity for your event. EVENT PROPOSAL Take home Activities All of our crafting activities prices are the same. Typically your guests can rotate in small groups to the making station/table with 6 guests per table/station. Staff members included in the school discounted pricing below.Guests take home their creation.Our staff will set up all of the equipment and materials.They will run the activity. Depending upon the amount of guests,we can have 1-8 stations of the same activity going at a time.Our team can limit one per person, collect tickets or verify wristbands, if needed. Activity Stations: Staff included. 2 stations: 3 stations: Slime, Snow Dough, or Play Dough Making Hours: 1 station: (pick any 2) (pick any 3) activity: up to 40 items/guests per hour per Station 2 Hours $700 $1400 $2100 3 Hours $950 $1600 $2200 Tie Dye Making Activity: up to 24 items/guests per hour per station 4 Hours $1200 $1800 $2400 Holiday Craft Activity: up to 40 guests per 5 Hours $1450 $2000 $3000 station per hour 6 Hours $1700 $2200 $2800 Bracelet Making/Swifty Activity: up to 50 items/guests per hour per station 7 Hours $1950 $2400 $3000 8 Hours $2200 $2600 $3200 Key Chain Making Activity: up to 50 items/guests per hour per station Custom Craft: Reach out with theme and we will provide a quote. Reach out for a quote if you need more hours or if you need up to 8 different stations. EVENT PROPOSAL Stations : Event Your guests can rotate in small groups to the making station/table with What is included: Drop off and pick up of the station with the materials. Staffing and delivery are extra.Guests do NOT take home any of the materials. Daily rental of station: Play Dough Station: $ 350 Guests interact with the play dough,tools with } various plastic molds, rolling pins and cutters on a table. A, Sensory Table Station: ' ! This includes multiple zones of sand play with $ 350 tools and shovels, kinetic sand, beads, toys, and s more on a table. 4..�= ow ' Sensory Table with Water Station: This includes multiple zones in a station that $ 350 includes water feature, gel beads, and more. �,�` •« Access to water needed for this station. Wand &Water play Station: Bubble wand play station that include multiple $ 350 414t wands, bubbles, and more. Access to water A needed for this station. ;:,: Barbie Photo Station: , Your guests will step inside the Full Size Barbie • $ 350 Box with photo props. Guests can take photos • using the props with their own phones. Carnival Games Choose from a wide variety of our games for your next school carnival or community event. You can use any of these in addition to any of our other activities for a school activity event. For large community events, group the games together by picking 6 or more activities to create a fun-filled event for 100+ guests. These work best in one of our 8 x 8 spaces. Canopy rental extra. AT .1 m!i li Try G':rJrLuek -� aLaw..TOSS ,,,0!_)i • —_••• -•••-Iir IS 8. lit SI IA lit tit ot , : c'td tI. ,I/ i a sunk fl Duck a ifi Ring Toss Prize Wheel Duck Dunk Basketball Shoot $160 daily rate $100 daily rate $160 Daily rate $160 Daily rate et • ' ) •• •• p a _• • ,,- • Cowiitie :s ,k • • 7C' 3 Saon t *x xoxaxoxo Asi4 ho _. - Z 1 Golf Driving game Tic Tac Toe Donut Dunk $275 Daily rate+ $160 Dailyrate Donut Toss $160 daily rate $160 Daily rate ,_ 1 ) • •. r• f 0 ' 110 • ,• • , ` P�.% \ur ' - - 714 + • ILituub . Large Dice Game Giant Checkers Higher/Lower Axe Throwing $160 daily rate $100 Daily Rate $160 daily rate $160 daily rate +Tent Rental is included in daily rate Certain games only Games & E t t These work best in an open field,grass,parking lot, street,or open area. You can see prices or below or the attached price sheet.The Obstacle Course can be customized for your event including number of guests, theme and location. Staff for daily rentals is not included. Bpi: 7S�r . E r t/i,f'ti„,p 1t ki j 'f' '> �� I MC'O • P.' •*i• i le ♦v F �' •, 14. r,i- ai !� +Rom. ., w .: .:� 5 in 1 Inflatable Blow up Dart Board Cornhole Foam Canon $350 Daily rental $160 Daily rental $100 Daily rental Contact for Quote Obstacle course ,-•- f : Disc Golf course $750 Daily rental �. .. $399 Daily rental Y � , Cr Course of 6 obstacles to Includes portable Frisbee Jf4, 1I .:'0r include items for balance, == golf course with tees, signs, i+ J agility, strength and - • and frisbees. Best to set up -i coordination. Inflatable dart in field or MPR. Players start r I ' , board, sack race, hoops at hole one and complete• Y- crawl, tug-a-war and more. ,,,� the course in order, playing k _ is. through to the last hole. + . . M w For other activities, �• (a°.` ''' inflatables, custom . (�� D1 and Entertainment k � kids activities,after • •• }', • 4ti . Offering a variety of DJ, .4) , school ctiviteis, or bC ) games, reach out fora �� �. music/speakers rentals and custom quote. �� entertainment offerings . Reach out to for quote. - Body Art & Fun What is included: Staff members to run the activity and all materials. This includes a talented staff member to run the activity and all supplies. Each one of these services can be booked individually or all four options can be chosen to provide a variety of options.Our team can collect tickets or limit guests to 1 per person if needed. , -:: 44444 ', - ' (1 i ,f, gi- i . , ,.. . .,. . . , . -("" ii4ri. A ,......„ , or 1 p- 1:',,, ,'‘',,‘;''.'tilt Balloon Twisting Face Painting Crazy Hair Glitter Tattoos Hours: Pricing: (Pick One) Balloon Twisting- Staff will bring the supplies and twist balloons into a variety of animals and shapes upon request. Guest will take 2 hours $250 home their balloon. 3 hours $350 Face Painting- Staff member will provide several options for face painting. Can limit to one per guest. 4 hours $450 Crazy Hair- Staff member will provide all supplies including hair 5 hours $550 spray, colored spray, combs, etc. Limited to one per guest. 6 hours $650 Glitter Tattoos- Staff member will adhere the glitter tattoo to the guest. Can limit to one per guest. Reach out for a quote if you need more hours or if you want up to 4 options. • Gi the Dark • 7.11. 1111111. zrt :cF Glow in the Dark Party Rentals includes three options: Glow in the Dark Laser Tag- Includes: Includes the Glow in the Dark set up listed below with • Multiple Pop- up bunkers our Laser Taggers. Player should be 8 years and older or • Laser Taggers or Nerf guns 3rd grade or older. • Glow in the Dark Accessories to wear and your guests take home • Glow in the Dark Nerf - Black Lights • Disco lights Includes the Glow in the Dark set up listed below with • Music&Lights portable speaker our Laser Taggers. Player should be 4 years and older or • Our team runs the activity for you- TK or older. to make it easy and fun! ONE Activity for unlimited TWO Activites for unlimited players players This includes one (1) Play Arena This includes two (2) Play Arenas with the chosen activity. with the Nerf and Laser Tag. Price: Price: 2 hours $850 2 hours $ 1530 3 Hours $970 3 Hours $ 1746 4 Hours $ 1090 4 Hours $ 1962 5 Hours $1210 5 Hours $ 2178 6 Hours $ 1330 6 Hours $ 2364 Glow in the Dark Party Package- This package includes a rental of our backdrop and decorations Daily Rental Rate: 3450 only. The rental includes a backdrop and props, Glow in the dark bracelets for your guests, foam Glow sticks 18", glow in the dark Can also be priced per lights and multi-colored disco lights. Does not include staff, laser hour with staff to run taggers, or nerf. Generator not included. Must have access to event electricity. Laser Tag Water Tag & Nerf , . -4 ti - Run Around Activites ...4 Laser Tag Games -�,. ' --_ • F' S I 1. ' 1 � al f r► 11 k. ( C_ t -t" Water Tag Games i 0. Iri I Nerf Games .„, s r ..._ _ :: N �, Our staff will set up all of the �i ` ` ' `` `� equipment, run the games and -;. ,, .- '.+ k." + �.` .. clean up the location. Typically } T the players are rotated in 20 at a �: 4 -_ ;� illii time for 10-15 minutes of < playtime. Then they will rotate out and the next group, rotates into the play arena. This makes it easy to accommodate many Our staff provides event services for school carnivals, guests as our staff will take care cities, and community events, on a regular basis, so our of this event for you. team "Game Coaches" have experience with 50-500+ players (Teachers, students, campers, parents and staff). For Water Tag, direct access to Our team will bring all of the equipment and set up on water must be provided at site. your campus or city property. We wilt need approx. a tennis court sized grassy area. Our Game Coaches will ensure that the players have a great time and positive gaming experience Laser Tag , Nerf Water Tag Our Laser Tag,Water Tag,and Nerf Games are priced the same. All packages are for unlimited players.Laser Tag is available for ages 8 years and older. Nerf Games are for ages 4 years and older Water Tag is for 6 years and older.Reach out for a quote if you need more hours. Each Play Arena can process through approx.80 players per hour. This includes all equipment and staff. Water Tag must have access to water through a hose at the event location. ONE Activity for unlimited TWO Activites for unlimited players players This includes one (1) Play Arena This includes two (2) Play Arenas with the chosen activity. with the chosen activity. Price: Price: 2 hours $745 2 hours $ 1341 3 Hours $865 3 Hours $ 1557 4 Hours $985 4 Hours $ 1773 5 Hours $ 1105 5 Hours $1989 6 Hours $ 1225 6 Hours $2205 7 Hours $ 1345 7 Hours $2421 8 Hours $ 1465 8 Hours $2637 All THREE Activites for unlimited players This includes three (3) Play Arenas with the chosen activity. Price: 2 hours $ 1899 3 Hours $2205 4 Hours $2511 5 Hours $2817 6 Hours $3123 7 Hours $3429 8 Hours $ 3735 Food & Beverage These food and drink options are a great addition to your event. Staffing available for additional costs. :: t✓ 3 ti .4: 7.41, , li twil ,yam / 4 •'' � ' . tillikli 1:. Hot Chocolate Cart Italian Soda Cart Lemonade Cart Candy Cart �� �I _ i evair . r,17. , ,,,_ • . •. • fit'? .,--,-. ._..., .. . . „i . ,,y'1',," r t, ! _ . .,,. .,... , , , , . , , ., " , ___ „ ,,, , . " • ., . .i , 0 .., ,. i ,, ,... . 'lam n l ,p; ' • ' Donut Wall Customized Cart Food and Concession Champagne Cart Price varies Hot Chocolate,Italian Soda,and Lemonade Cart: Price: Starting at$450 Italian Soda-The cart comes complete with club soda,up to 10 different Italian sweet syrup mixes,cream,garnishes, straws,and cups. Lemonade- It comes complete with lemonade, up to 5 different drink syrups,garnish,straws and cups. Hot Chocolate-This includes supplies to make your own: includes, sweet hot chocolate,six specialty syrups, mini marshmallows, peppermint,whipped cream,and cups. Price: Starting at$350 Candy Cart: Your guests can enjoy a full variety of candy. Includes cart,candy jars, and personal sized containers for your guests.Customize your candy choices. Price: Starting at$250 Donut Wall: This self-serve donut wall can be set-up and replenished to give your guests a special treat to enjoy at any event. Donuts not included. Rentals and Staffin . _ _ , ,:. :4 _., , .,r i I'jL..ie'e I'i' t 1 ; IPIP' : It A .,,R.., , , ,i -7,:, , , J dt/i •1 -- 11 1 _ .-Re- Teltaillgrl -;,1 / III '>- • , ItilitAIr at' \ ,ej *k:': IllitRed and White striped Table, Chairs& Lighting 8x8 Canopies Tents Umbrella Rentals Contact us for pricing $150 daily rate Contact us for pricing Contact us for pricing *Includes tent, 3 side walls, back wall and sand weights `i jo .lil 7. '` ■ --ril ■ Staging Delivery and Set up Contact us for pricing fees: Prices vary depending upon location, delivery, and total set up. Reach out for full event management Our Goal is to make your event Iservices or just to place an order for memorable! We strive to activities, games and rentals. Contact us at OCFunEvents@gmail.com or provide what you need to schedule an event planning meeting create an amazing event. by calling 949-600-3606. . 2/25/24. Smashvent LLC. Pricing is valid for events held by 12/31/2024. Staffing Pr" 'men VEffl Event staffing is available. Each staff member is a minimum of 2 hours. Contact us to schedule staff. This is in addition to daily rental rates.Pricing 'itofr4S AF F, Ir. below includes all employee and insurance related costs. ONE Staff Member per activity: All Carnival Games, Sensory Stations, Cart,and Disc Golf. Price: 2 hours of Activity $ 122.50 3 Hours of Activity $ 157.50 4 Hours of Activity $192.50 5 Hours of Activity $227.50 6 Hours of Activity $262.50 7 Hours of Activity $297.50 8 Hours of Activity $ 337.50 TWO Staff Members per activity: Obstacle Course/Relay Race Price: 2 hours of Activity $245 3 Hours of Activity $ 315 4 Hours of Activity $ 385 5 Hours of Activity $455 6 Hours of Activity $525 7 Hours of Activity $ 595 8 Hours of Activity $665 Smashvent LLC/DBA OC Fun Events /OC Laser Tag. We hold S1M of Business Liability insurance, Workers Compensation, and necessary local licenses to complete business in the State of California. • II-UN EVENTS 2/25/24. Smashvent LLC. Pricing is valid for events held by 12/31/2024. Hoang, Julie From: City of Santa Ana <certificate-request@ctrax.jdidata.com> Sent: Thursday, May 9, 2024 9:30 AM To: Hoang, Julie; Baird, Sarah Subject: Internal Notice of Compliance lttenri��n: tla:-;rui: SANTA ANA 1869 NOTICE OF COMPLIANCE CITY STAFF: PRINT THIS PAGE AND INCLUDE WITH AGREEMENT TO THE CLERK OF THE COUNCIL Contractor SMASHvent, LLC Name: Project N-2023-155 Number: Project AGREEMENT WITH SMASHVENT, LLC, DBA OC FUN EVENTS ALSO DBA Name: OC LASER TAG TO PROVIDE SPECIAL ENTERTAINMENT EQUIPMENT FOR OUTDOOR PARK EVENTS The Certificate of Insurance (COI) submitted indicates that the coverages comply with the insurance requirements. The compliant coverage(s) are: TYPE OF INSURANCE POLICY EXPIRATION COI FILE NAME NUMBER DATE DATE GENERAL LIABILITY PAC4725034 07/27/2024 08/01/2023 GAP 114762 City of Santa A 2023 08- 01.pdf SEXUAL ABUSE WAIVER 08/08/2024 08/10/2023 RM_OC Fun Events Memo.pdf WORKERS COMPENSATION AND 5WC1455004 09/01/2024 08/12/2023 SMASHvent_AC25_Certificate2023- EMPLOYERS' LIABILITY 08-12.pdf No further action is required at this time. Thank you, City of Santa Ana Risk Management Division in partnership with CTrax Plus Services Team 1 TE A CERTIFICATE OF LIABILITY INSURANCE DA08/01/2024YY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). _ PRODUCER CONTAC FL Dean Bjorn Rosinus NAME: _ • • • 12800 UNIVERSITY DR ST 5 (A//C,NNo, :xt is $ N FORT MYERS,FL 33907- E-MAIL ADDRES', bjefdZJ.coI7 INSURER(S)AFFORDING COVI�RAGE NAIC# le ng INSURER A a I ra p.n, RS INSURED SPORTS AND RECREATION PROVIDE AS (PURCHASING GROUP)AND INSURE 8: ITS PARTICIPATING MEMBERS: - Smashvent, LLC dba OC Laser Tag&OC Fun Evnets INSUF AC 17522 WOODFERN LN INS .ERD: ate• HUNTINGTON BEACH,C 49-483 IN • =P*6LICF144 It RERCOVERAGES F U R: 13 '' ISiON BER THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAV' BEEN ISSUED TO H SCRE N ML• FOR INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR COP )ITI' J OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURAN= AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSR WVD MM/DD/YYYY MM/DD/YYYY GENERAL LIABILITY EACH OCCURRENCE $1,000,000 X COMMERCIAL GENERAL LIABILITY DAMAGE SE TO RENTED ence $300,000 CLAIMS-MADE �OCCUR PREMMED EXP(Any one person) $0 PAC 4725036 07/27/2024 07/27/2025 A X HOST LIQUOR LIABILITY INCLUDED X X 12:00AM 12:01 AM PERSONAL&ADVINJURY $1,000,000 X INCLUDES ATHLETIC PARTICIPANTS GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $2,000,000 RO- ( POLICY JPECT LOC A COMBINED SINGLE LIMIT AUTOMOBILE LIABILITY Ea accident ANYAUTO BODILY INJURY(Per person) ALL OWNED SCHEDULED BODILYINJURY(Per AUTOS AUTOS accident) HIREDAUTO NON-OWNED PROPERTY DAMAGE AUTOS (Per accident) UMBRELLA LIAB OCCUR EACH OCCURRENCE EXCESS LIAB CLAIMS-MADE AGGREGATE DED RETENTION $ A Professional Liability X X PAC 4725036 07/27/2024 07/27/2025 EACH OCCURRENCE $1,000,000 12:00 AM 12:01 AM AGGREGATE LIMIT $1,000,000 07/27/2024 07/27/2025 AD&D $5,000 A Accident/Medical Coverage BSR-E762813-02 12:00 AM 12:01 AM MAXIMUM MEDICAL $25,000 DEDUCTIBLE $100 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,if more space is required) Covered Activities: Mobile Laser Tag, Nerf Tag,Lawn Games,Carnival Games,Water Tag,Arts/Crafts, Face Painting, Balloon Art, Photo Booth The Certificate Holder is added as an additional insured but only with respect to liability arising out of the named insured during the policy period.Waiver of Subrogation applies. Scheduled Activities Exclusion Applies-Please Refer to Named Insured Member Certificate of Coverage CERTIFICATE HOLDER CANCELLATION City of Santa Ana-Risk Management Division SHOULD ANY OF THE ABOVE DI 20 Civic Center Plaza BEFORE THE EXPIRATION DATE THE RiekManag rnentDivisinrt Santa Ana, CA 92701 ACCORDANCE WITH THE POLICY PIR a" "�F REVIEWED&APPROVED BY. AUTHORIZED REPRESENTATIVE n. ,•, Itecv4 1 Risk Management Specialist ACORD 25(2016/03) ©1988-2016 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD