HomeMy WebLinkAboutItem 18 - Purchase Order to Mike Prlich and Sons, Inc. for Concrete Collar ReplacementPublic Works Agency
www.santa-ana.org/public-works
Item # 18
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
July 16, 2024
TOPIC: Concrete Collar Replacements
AGENDA TITLE
Purchase Order to Mike Prlich and Sons, Inc. for Concrete Collar Replacement for
Water and Sewer Appurtenances (Bid No. 24-021) (Non -General Fund)
RECOMMENDED ACTION
Award a blanket order contract to Mike Prlich and Sons, Inc. for concrete collar
replacement for water and sewer appurtenances for an annual amount not to exceed
$600,000, for a three-year term beginning July 1, 2024 and expiring June 30, 2027, with
provisions for two 1-year renewal options.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency oversees and maintains the daily operations of the water
system and sanitary sewer system. The City's water system is composed of
approximately 478 miles of water mains, supplying the City's drinking water, along with
a sanitary sewer system of approximately 390 miles of sewer mains, serving 333,000
residents and businesses of Santa Ana. The City's water system has over 13,200 water
valves, as well as over 8,200 sewer manholes and clean -outs combined.
This contract provides for concrete collar replacement for sewer manholes, sewer
cleanouts, water valves, and related water appurtenances. These repairs will provide for
better long-term protection of manholes, clean -outs, and valves.
The Invitation for Bids (IFB) No. 24-021 was issued on March 4, 2024 on the City's
online bid management and publication system. A summary of vendor participation and
results is as follows:
304 Vendors were Notified
19 Santa Ana Vendors Notified
19 Vendors Downloaded the Bid Packet
3 Bids Received
0 Bids Received from Santa Ana Vendors
Concrete Collar Replacement
July 16, 2024
Page 2
Bids were solicited, opened on April 2, 2024, and evaluated (Exhibit 1). Three bids were
submitted by the IFB deadline and two were determined to be responsible, responsive
to the specifications, and met the City's requirements. The bid submitted by G&A Nelos
Construction, Inc. was deemed non -responsive as the vendor did not meet minimum
requirements and did not meet IFB specifications. The bid submitted by Mike Prlich and
Sons, Inc. was determined to be the lowest, responsible bid, was responsive to the
specifications, and meets the City's requirements.
Local Outreach Efforts
The Purchasing Division advertised this project on the City's online bid management
and publication system, which directly notified 19 Santa Ana vendors. No vendors
downloaded the IFB and submitted a bid for consideration.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Funding is available in the FY 2024-25 budget and funding for subsequent fiscal years
will be included in the proposed budgets for City Council consideration. The following
table summarizes the funds budgeted and available for expenditure to deliver
agreement services.
Fiscal
Accounting
Fund
Accounting Unit,
Amount
Year
Unit —
Description
Account Description
Account #
05617640-
Sanitary Sewer
Sanitary Sewer Service,
$400,000
62300
Service
Contract Services -
Professional
2024-25
06017641-
Water
Water System
$200,000
62300
Maintenance, Contract
Services - Professional
05617640-
Sanitary Sewer
Sanitary Sewer Service,
$400,000
62300
Service
Contract Services -
Professional
2025-26
06017641-
Water
Water System
$200,000
62300
Maintenance, Contract
Services - Professional
05617640-
Sanitary Sewer
Sanitary Sewer Service,
$400,000
62300
Service
Contract Services -
Professional
2026-27
06017641-
Water
Water System
$200,000
62300
Maintenance, Contract
Services - Professional
Concrete Collar Replacement
July 16, 2024
Page 3
Fiscal
Accounting
Fund
Accounting Unit,
Amount
Year
Unit —
Description
Account Description
Account #
05617640-
Sanitary Sewer
Sanitary Sewer Service,
$400,000
62300
Service
Contract Services -
Professional
202728
06017641-
Water
Water System
$200,000
62300
Maintenance, Contract
Services - Professional
05617640-
Sanitary Sewer
Sanitary Sewer Service,
$400,000
62300
Service
Contract Services -
Professional
202829
06017641-
Water
Water System
$200,000
62300
Maintenance, Contract
Services - Professional
TOTAL
$3,000,000
EXHIBIT(S)
1. Bid Abstract
Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency
Approved By: Alvaro Nunez, Acting City Manager
ABSTRACT OF BIDS
Concrete Collars for Water and Sewer Appurtenances (24-021)
BIDDER
Mike Prlich and Sons, Inc.
LOCATION
Baldwin Park, CA
TOTAL
G::1 •11 11
CEM Construction Corp Montebello, CA $ 1,689,650.00
EXHIBIT 1