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HomeMy WebLinkAboutECONOMICS, INC. (4)A-2023-091-01 MAYOR Valerie Amezcua MAYOR PRO TEM Thai Viet Phan COUNCILMEMBERS Phil Baos a Jessie Lopez Johnathan Ryan Hernandez David Penaloza Benjamin Vazquez INSURANCE ON FILE \Y; RK MAY PROCEED UNTIL INSURANCE EXPIRES to I I I 2oa 1 CITY CLERK DATE: p: vwa�) 'JUL 2 91D26 CChris� �i,�l^�,u✓o' J EcoNomics, Inc. 832 Camino del Mar, Suite 2 Del Mar, CA 92014 Attn: Trevor Blythe CITY OF SANTA ANA Public Works Agency 20 Civic Center Plaza • P.O. Box 1988 Santa Ana, California 92702 www.santa-amoro July 1, 2024 ACTING CITY MANAGER Alvaro Nunez CITY ATTORNEY Sonia R. Carvalho CITY CLERK Jennifer L. Hall Re: Extension of Agreement (N-2019-080) for Cost Projections for Organics Diversion Program Dear Mr. Blythe: Pursuant to Section 3 ("Term") of the above -referenced Agreement (as amended), entered into by EcoNomics, Inc., and the City of Santa Ana, dated April 1, 2019, the time period of the Agreement is hereby extended for an additional and final one (1) year period, from July 1, 2024 through June 30, 2025. Any insurance certificates are required to be extended and/or renewed to cover this extension. All other terms and conditions of the Agreement remain unchanged and in full force and effect. Sincerely, Nabil Saba Executive Director Publics Works Agency [signatures on followingpagel SANTA ANA CITY COUNCIL Valerie Amezme Thai Viet Phan Benjamin Vazquez Jesme Lopez Phil Beeana JohnaNen Ryan Hernandez DaAm Penalom Mayer Me,, Pm Time, Wand 1 Ward Ward! 3 Ward! 4 WaN5 Ward vamezeu isarm.-mm om mhaMQaemaare am bvamueffilsanla- lee51eleneeMmeda-amen, pride erta®senla-ane om rv."manme eza.m.- tl b (a amour mean, CITY OF SANTA ANA Alvaro NunezGt�G J Acting City Manager APPROVED AS TO FORM Jonathan T. Martine Assistant City Attorney ATTEST ennifer L. all Cit ECONOMICS, INC. .---A Tt—� By: 1---tvor S $l'i ft' Title: V:cc frq-dtm� Is . e c — - / SANTA ANA CITY COUNCIL Valane An.. Thai Viet Phan Benjamin Vazquez Jesala Lopez Phil Be.. JohnaNan Ryan Hemand., OaNd Penaloze Mayor Mayor Pm Tam, Want 1 WaNY Wand Wand4 Wahl Were ae®sanlaene om mhan�sanu�ana dm bvinat.umminla- leaselooal sane ana om obacena®sanla-anaom imnhamandezrffiaante- Eoanaloza9santaan. om a"aom ana om a4Co/20- CERTIFICATE OF LIABILITY INSURANCE DATE MN `� 1 05/23/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endors mantIm PRODUCER I CONTACT Ji— u1 Advanced Brokers Insurance Service%% 0 _1858) 436-7999 If 1 jac a-{ (858) 436-7998 360 N El Camii .91111111111b,111111 W i E-MA— IL E-vlcleadvanCBdhrnkwrclnC Cnm tnclnitas ` ■ i♦ Cq 9 INSURER A : . ierty MNSual Insurance GsO 23043 INSURED INSURER a UI 'eWinancial Cas Co 1 11770 Eco/Nomics, Inc. dba Ecal/nomics, Inc. INSURER AXI, us y 26620 832 Camino Del Mar S&_ IN IFa. Kinsalt �s Co _ 38920 • _ �RTZ • AM T�.172%. WRntt' AL iW THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HA` _ BEEN ISSUED TO THE INSURED NAMED ABOVE FOR TH POLICY PERIOD NOTWITHSTANDINGOR ANY THIS INDCERTIFICATE SSSUED MAY OR MAY PfERITAINETHETERM NSURANCEON,rFO' JEDF BY THE POL�IC S SCR ED SUE IJSI'/Q.�fA L�IFRMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN A' AY V ;,/E BEEN REDUCED B P S INSR TYPE OF INSURANCE ADOL SUBR POLICY EFF POLICY EXP LTR POLICY NUMBER MM/DD/YYYY) (MMIDDIYYYYJ LIMITS X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE �X OCCUR Hired/non-owned Auto Iiab includ EACH OCCURRENCE $ 1,000,000 OAMAGE TO RENTED PREMISES Ea occurtence $ 500,000 X MEO EXP (Any one person) $ 15,000 PERSONAL&ADV INJURY $ 1,000,000 A X X BKS(24) 57048355 12/09/2023 12/09/2024 GENT X AGGREGATE LIMIT APPLIES PER: POLICY❑JEC LOC GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 Hired/non-owned Auto $ 1,000,000 OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ 500,000 BODILY INJURY (Per person) $ ANY AUTO B OWNED CHA X SEDULED AUTOS ONLY UT 979843962 06/06/2024 12/06/2024 X BODILY INJURY Per awident ( ) $ HIRED I NON -OWNED AUTOS ONLY AUTOS ONLY PROPERTY DAMAGE Peraccident $ UMBRELLA LIAB X OCCUR - EACH OCCURRENCE $ 1,000,000 X AGGREGATE $ 1,000,000 AID EXCESS LIAB CLAIMSMADEESA(24) 57048355/010025057 A)12/091202 12/09/2024 DED I RETENTION$ (D)12/09/2023-12/0912 $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETORIPARTNEWEXECUTIVE OFFICER/MEMBER EXCLUDED? NIA PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOY $ (Mandatory in NH) If yes, describe Under E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS below Professional Liability Each Claim $1,000,000 C Pollution Liability X X EMP1900166101-05 10/01/2023 10/01/2024 Aggregate $1,000.000 Deductible $5,000 DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD tat, Additional Remarks Schedule, may be attached If more space is required) City of Santa Ana, its officers, employees, agents, and representatives are Additional Insureds with respect to General Liability, Professional and Pollution Liability per the attached endorsements or as required by written contract. Insurance is Primary and Non -Contributory. *30 Days' Notice of Cancellation with 10 days' notice of Non -Payment of premium in accordance with the policy provisions. Operations of the insured covered under the above policies. City of Santa Ana 20 Civic Center Plaza Santa Ana CA 92702 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF NnTIDF WII I nF nFl IVFRFn IN ACCORDANCE WITH THE POLICY PR( AUTHORIZED REPRESENTATIVE TEmExED & APPRQVID BY: A,ep Aozv44 Risk Management Specialist © 1988.2015 ACORD ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD POLICYHOLDER COPY SP P.O. BOX 8192, PLEASANTON, CA 94588 CERTIFICATE OF WORKERS' COMPENSATION INSURANCE ISSUE DATE: 10-01-2023 GROUP: POLICY NUMBER: 1397885-2023 CERTIFICATE ID: 117 CERTIFICATE EXPIRES: 10-01-2024 10-01-2023/10-01-2024 CITY OF SANTA ANA SP 20 CIVIC CENTER PLZ SANTA ANA CA 92701-4058 This is to certify that we have issued a valid Workers' Compensation insurance policy in a form approved by the California Insurance Commissioner to the employer named below for the policy period indicated. This policy is not subject to cancellation by the Fund except upon 30 days advance written notice to the employer. We will also give you 30 days advance notice should this policy be cancelled prior to its normal expiration. This certificate of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the policy listed herein. Notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate of insurance may be issued or to which it may pertain, the insurance afforded by the policy described herein is subject to all the terms, exclusions, and conditions, of such policy. Authorized Representative President and CEO EMPLOYER'S LIABILITY LIMIT INCLUDING DEFENSE COSTS: $1,000,000 PER OCCURRENCE. ENDORSEMENT #2065 ENTITLED CERTIFICATE HOLDERS' NOTICE EFFECTIVE 10-01-2023 IS ATTACHED TO AND FORMS A PART OF THIS POLICY. ENDORSEMENT #1651 - WILLIAM O'TOOL. P.T - EXCLUDED. ENDORSEMENT X1651 - TREVOR BLYTHE, S,VP - EXCLUDED. EMPLOYER ECAL/NOMICS, INC ECO/NOMICS, INC PO BOX 2790 DEL MAR CA 92014 SP Rick Managenlrnt Diviafan i REVIEWED S APPROVED BY: Risk Management Specialist 00 (REV,7-20141 PRINTED : 09-27-2023 POLICY NUMBER: COMMERCIAL GENERAL LIABILITY CG 20 10 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED -OWNERS, LESSEES OR CONTRACTORS -SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): City of Santa Ana 20 Civic Center Plaza SANTA ANA, CA 92701 Location(s) Of Covered Operations All Locations Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II - Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily in- jury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing oper- ations for the additional insured(s) at the to- cation(s) designated above. However: 1. The insurance afforded to such additional insured only applies to the extent permit- ted by law; and 2. If coverage provided to the additional in- sured is required by a contract or agree- ment, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional insureds, the following addi- tional exclusions apply: This insurance does not apply to "bodily in- jury" or" property damage" occurring after: 1. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than ser- vice, maintenance or repairs) to be per- formed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2. That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or or- ganization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. Risk Mm ogemmtDMabn REMEWED 6 APPROVED BY: A� Aewed� Risk Management Spetlahst CG 20 10 04 13 © Insurance Services Office, Inc., 2012 Page 1 of 2 Public Works Agency www.santa-ana.org/public-works Item # 23 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 16, 2023 TOPIC: Solid Waste Consultant Agreement Amendment: State Mandate Compliance Assistance TITLE Approve an Amendment to the Agreement with EcoNomics, Inc. to Modify the Scope of Work for Solid Waste Consultant Services, Increase the Agreement Capacity in an Amount not to Exceed $634,345, and Exercise the One -Year Term Extension (Non - General Fund) RECOMMENDED ACTION Authorize the City Manager to execute the fourth amendment to the agreement with EcoNomics Inc. to expand the solid waste consulting services scope of work, increase the total compensation by $574,345, with a contingency of $60,000, for a total additional amount not to exceed $634,345, and exercise the one-year extension expiring June 30, 2024, with the option to extend the term for one additional year, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency (PWA) has had successful work history with EcoNomics, Inc. (EcoNomics). Since 2019, EcoNomics has performed on a variety of State compliance - related processes such as development of cost projections for organics diversion programs, municipal codes related to CALGreen building standards compliance and expansion of the CALGreen compliance program, development of enforcement mandates for new and existing State of California mandates, development of a citywide ordinance/Santa Ana Municipal Code revisions, City/County Payment Program reporting, and assistance with the transition to a new solid waste agreement. The Public Works Agency intends to amend the agreement to modify the scope of work to include additional services such as solid waste program compliance assistance, contract transition assistance, and Senate Bill 1383 grant program implementation to comply with state mandates (Exhibit 1). The term and compensation will also be amended to allow sufficient time and contract capacity for the requested services. Solid Waste Consultant Services Agreement Amendment May 16, 2023 Page 2 FISCAL IMPACT The total amount of the requested amendment is $634,345. Funding for FY 2023-24 will be included in the proposed budgets for City Council consideration. Fiscal Year Accounting Unit— Fund Accounting Unit, Amount ccount # Description Account Description Refuse Refuse Collection Service, 2023-24 06917640-62300 Collection Contract Services- $634,345 Service Professional 1. Fourth Amendment to Agreement with EcoNomics, Inc. Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager