HomeMy WebLinkAboutItem 22 - Hardscape Pavement Cleaning and Infectious Waste Removal22. Agreement Amendment with Superior Property Services, Inc. for Hardscape
Pavement Cleaning and Infectious Waste Removal Services (Non -General Fund)
(Revive Santa Ana Program)
Department(s):
Recommended Action: Authorize the City Manager to execute the second
amendment to the agreement with Superior Property Services, Inc. to increase the
total compensation amount by $52,500 for a total agreement amount not to exceed
$2,019,068 (Agreement No. A-2024-XXX).
Public Works Agency
www.santa-ana.org/public-works
Item # 22
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 6, 2024
TOPIC: Hardscape Pavement Cleaning and Infectious Waste Removal
AGENDA TITLE
Agreement Amendment with Superior Property Services, Inc. for Hardscape Pavement
Cleaning and Infectious Waste Removal Services (Non -General Fund) (Revive Santa
Ana Program)
RECOMMENDED ACTION
Authorize the City Manager to execute the second amendment to the agreement with
Superior Property Services, Inc. to increase the total compensation amount by $52,500
for a total agreement amount not to exceed $2,019,068 (Agreement No. A-2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Public Works Agency (PWA) maintains the Santa Ana Civic Center as part of the
Civic Center Joint Powers Authority with the County of Orange. The PWA Park Services
team oversees the pressure washing, cleaning, and infectious waste removal of
hardscape throughout the Civic Center.
On January 24, 2022, Request for Proposals (RFP) No. 22-010 for hardscape
pavement cleaning and infectious waste removal services was issued on the City's
online bid management and publication system, PlanetBids. As a result of the RFP, the
City Council awarded an agreement with Superior Property Services, Inc. for services
from July 1, 2022 through June 30, 2026.
During the term of the agreement, $700,000 of American Rescue Plan Act (ARPA)
funds were identified and allocated to increase the level of pavement cleaning and
infectious waste removal in city parks and other street locations (Project No. 22-1402).
The City Council approved the first amendment to the agreement with Superior Property
Services, Inc. on December 20, 2022 for this expansion of services.
Through ARPA, the City was able to provide an increase in pressure washing and
infectious waste removal from Monday through Friday, eight hours per day. To finalize
and conclude this expansion of services, staff recommends increasing the current
agreement with Superior Property Services, Inc. in the amount of $52,500 to pay for
Hardscape Pavement Cleaning and Infectious Waste Removal
August 6, 2024
Page 2
services rendered in April and May 2024 (Exhibit 1). An additional $52,500 of ARPA
funds were identified and allocated to cover this expenditure. To date, $709,500 has
been paid to Superior Property Services, Inc. The remaining balance owed to fulfill this
contract is $43,000.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
A proposed carryover of FY 2023-24 unspent funds in Project No. 22-1402 will be
presented to the City Council for this contract. Upon approval, funds will be made
available for this expenditure.
City Council approval of this item will result in a total contract amount of $2,019,068 with
Superior Property Services, Inc.; of which, $1,266,568 remain unchanged for the Civic
Center and $752,500 for ARPA sanitation and pressure washing. Of the $752,500
ARPA portion of this contract, $709,500 has been paid to the vendor and $43,000 is still
due and payable to the vendor to fulfill this contract.
Fiscal
Accounting Unit-
Fund
Accounting Unit,
Amount
Year
Account #
Description
Account Description
FY 24-25
18117013-66200
American Rescue
ARPA — PWA Buildings &
$52,500
(22-1402)
Plan Act (ARPA)
Building Improvements
TOTAL
1 $52,500
EXHIBIT(S)
1. Second Amendment to the Agreement with Superior Property Services, Inc.
Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency
Approved By: Alvaro Nunez, Acting City Manager
SECOND AMENDMENT TO AGREEMENT WITH SUPERIOR PROPERTY
SERVICES, INC. TO PROVIDE HARDSCAPE PAVEMENT CLEANING AND
INFECTIOUS WASTE REMOVAL SERVICES IN THE CIVIC CENTER
THIS SECOND AMENDMENT is entered into this 301h day of July 2024, by and between
Superior Properties Services, Inc., a California corporation ("Consultant"), and the City of Santa
Ana, a charter city and municipal corporation organized and existing under the Constitution and
laws of the State of California ("City").
RECITALS
A. On May 17, 2022, the parties entered into Agreement No. A-2022-076 ("Agreement") to
conduct hardscape pavement cleaning and infectious waste removal services in the Civic
Center.
B. On December 20, 2022, the parties amended the Agreement to increase the compensation,
expand the services citywide, and to state that the additional amounts to be expended under
the Agreement will be from funds provided by the American Rescue Plan Act ("ARPA")
(A-2022-247).
C. Through ARPA, the City was able provide an increase in pressure washing and infectious
waste removal from Monday through Friday (8 hours per day). To finalize and conclude
this expansion of services will require an increase of funding to the current Agreement in
the amount of $52,500.00 to pay for services previously rendered by Consultant in April
2024 and May 2024. An additional $52,500.00 of ARPA funds were identified and
allocated to cover this expenditure.
The Parties therefore agree:
1. Section 2, Compensation, shall be amended to increase the total compensation under the
Agreement by utilizing an additional $52,500.00 from ARPA/REVIVE Santa Ana funds. The
total sum to be expended under this Agreement, as amended, including any extension periods,
shall not exceed $2,019,068.00.
2. This shall be the final amendment to the Agreement.
3. Except as herein modified, all terms and conditions of the Agreement, as amended, shall
remain in full force and effect.
[Signatures appear on the following page]
Page 1 of 2
SIGNATURE PAGE SECOND AMENDMENT TO AGREEMENT WITH SUPERIOR
PROPERTY SERVICES, INC. TO PROVIDE HARDSCAPE PAVEMENT CLEANING
AND INFECTIOUS WASTE REMOVAL SERVICES IN THE CIVIC CENTER
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the
Agreement on the date and year first written above.
ATTEST
Jennifer L. Hall
City Clerk
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By:
onathan T. Martine
Assistant City Attorney
RECOMMENDED FOR APPROVAL
Nabil Saba gXpin,igneA0,Wi9taba
Nabil Saba
Executive Director
Public Works Agency
CITY OF SANTA ANA
Alvaro Nunez
Acting City Manager
SUPERIOR PROPERTY SERVICES, INC.
AM
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