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HomeMy WebLinkAboutItem 18 - Main Library Renovation Project18. Appropriation Adjustment and Construction Contract to PCL Construction Services, Inc. for the Main Library Renovation Project (Project No. 22-1380, 24-7531, 25- 7528) (Revive Santa Ana) (General Fund and Non -General Fund) Department(s): Recommended Action: 1. Approve an appropriation adjustment recognizing $1,235,145 of prior -year fund balance in the CATV Fund, PriorYear Carry Forward revenue account and appropriating the same amount to the CATV Fund, Buildings & Building Improvements expenditure account. (Requires five affirmative votes) 2. Authorize a budget reallocation of $1,401,776 in unspent funds from the Newhope Improvements Project (No. 22-1802) to construction funds for the Main Library Renovation Project (Project No. 22-1380, 24-7531, 25-7528). 3. Approve an amendment to the Fiscal Year 2024-2025 Capital Improvement Program to include $1,235,145 in construction funds for the Main Library Renovation Project (No. 22-1380). 4. Approve the Project Cost Analysis for a total estimated construction delivery cost of $23,927,519, which includes $19,353,442 for the construction contract, $316,320 for contract administration, inspection, and testing, and a $4,257,757 project contingency for unanticipated or unforeseen work, due to the complexity and extensive scope of this project. 5. Award a construction contract to PCL Construction Services, Inc., the lowest responsible bidder, in accordance with the base bid and bid alternates in the amount of $19,353,442, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Main Library Renovation Project, for a term beginning August 6, 2024, and ending upon project completion, and authorize the City Manager to execute the contract. 6. Determine that, pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Section 15301(a) and 15301(d) of the CEQA Guidelines for projects consisting of interior and exterior alterations, as well as restoration or rehabilitation of structures, facilities, mechanical equipment, and windows. The proposed project continues to meet these parameters of the CEQA Guidelines, and Categorical Exemption Environmental Review No. ER-2024-30 was filed for Project 22-1380 on April 17, 2024. Public Works Agency and Library www.santa-ana.org/public-works Item # 18 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 6, 2024 TOPIC: Main Library Renovation Project AGENDA TITLE Appropriation Adjustment and Construction Contract to PCL Construction Services, Inc. for the Main Library Renovation Project (Project No. 22-1380, 24-7531, 25-7528) (Revive Santa Ana) (General Fund and Non -General Fund) RECOMMENDED ACTION 1. Approve an appropriation adjustment recognizing $1,235,145 of prior -year fund balance in the CATV Fund, Prior Year Carry Forward revenue account and appropriating the same amount to the CATV Fund, Buildings & Building Improvements expenditure account. (Requires five affirmative votes.) 2. Authorize a budget reallocation of $1,401,776 in unspent funds from the Newhope Improvements Project (No. 22-1802) to construction funds for the Main Library Renovation Project (Project No. 22-1380, 24-7531, 25-7528). 3. Approve an amendment to the Fiscal Year 2024-2025 Capital Improvement Program to include $1,235,145 in construction funds for the Main Library Renovation Project (No. 22-1380). 4. Approve the Project Cost Analysis for a total estimated construction delivery cost of $23,927,519, which includes $19,353,442 for the construction contract, $316,320 for contract administration, inspection, and testing, and a $4,257,757 project contingency for unanticipated or unforeseen work, due to the complexity and extensive scope of this project. 5. Award a construction contract to PCL Construction Services, Inc., the lowest responsible bidder, in accordance with the base bid and bid alternates in the amount of $19,353,442, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Main Library Renovation Project, for a term beginning August 6, 2024, and ending upon project completion, and authorize the City Manager to execute the contract. 6. Determine that, pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Section Main Library Renovation Project August 6, 2024 Page 2 15301(a) and 15301(d) of the CEQA Guidelines for projects consisting of interior and exterior alterations, as well as restoration or rehabilitation of structures, facilities, mechanical equipment, and windows. The proposed project continues to meet these parameters of the CEQA Guidelines, and Categorical Exemption Environmental Review No. ER-2024-30 was filed for Project 22-1380 on April 17, 2024. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Santa Ana Public Library was allocated American Rescue Plan Act (ARPA) funding to advance educational equity and support for impoverished and underserved Santa Ana communities within qualified census tract areas. This project meets the intent of the funding source by enhancing the Library's physical, digital, and technological environment that will expand access and provide free innovative and interactive spaces for children, teens, and their families. The scope of work includes site work for surface parking, site utility improvements, entrance walkways, pedestrian lighting, renovation of exterior public spaces, site furnishings, irrigation, and landscaping. The Main Library building consists of 39,790 square feet and has two floors and a below -grade basement. Additional improvements will include the following: • Hazardous material removal • Demolition, repair, and restoration of exterior marble fagade • An accessible elevator • Repair and revitalization of north facing windows • Full historic restoration of interior spaces • Mechanical, plumbing, and electrical improvements • Low -voltage systems • Communications equipment • Electrical security To accommodate community needs, the upgraded facility will also include new book drop locations, bookmobile parking, shared public spaces such as Science, Technology, Engineering, and Mathematics (STEM) learning areas, a large community room equipped for public meetings, and a new Santa Ana History Room. The Public Works Agency's Engineering Services Division (PWA) is responsible for the administration and oversight of all Capital Improvement Projects in the City. For the Main Library Renovation Project (Project), construction will be led and administered by PWA, who will ensure that the contractor complies with requirements, plans, and specifications of the project. Main Library Renovation Project August 6, 2024 Page 3 Public Outreach and Contractor Participation The City notified nine pre -qualified vendors via PlanetBids through RFQ #24-031A. Furthermore, staff specifically reached out to those vendors to encourage their participation in bids. A total of five bids were received. As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on May 6, 2024 and May 13, 2024. The project was also advertised in PlanetBids from May 1, 2024 through June 18, 2024. Bids were received electronically via PlanetBids on June 18, 2024. No bid protest was submitted by any of the bidders during the bid protest period. Bid Results Summary Rank Bidder's Name Location Base Bid + Alternates 1 PCL Construction Services, Inc. Irvine, CA $19,353,442 2 S.J. Amoroso Construction Co., LLC Costa Mesa, CA $20,702,000 3 Pinner Construction Co., Inc. Anaheim, CA $22,388,000 4 ProWest PCM, Inc. Wildomar, CA $22,481,742 5 2H Construction Signal Hill, CA $22,708,700 A total of five bids were received and all were deemed responsive. PCL Construction Services, Inc. submitted the lowest responsive base bid and bid alternates in the amount of $19,353,442 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract to PCL Construction Services, Inc. (Exhibit 4). PCL Construction Services, Inc. has not previously performed work as a prime contractor in the City of Santa Ana within the last five years. A reference check was made with staff and good reviews were received regarding the quality of work performed by the contractor on previous projects. Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration includes implementation of the labor requirements; and oversight of the Library's construction management firm, Griffin Structures, who will provide day-to-day construction management services, inspections, and materials testing. As indicated in the Cost Analysis (Exhibit 4) and as summarized Main Library Renovation Project August 6, 2024 Page 4 in the table below, the estimated total construction delivery cost of the project is $23,927,519. Project Item Total Construction Contract Bid Amount $19,353,442 Construction Administration $316,320 Project Contingencies $4,257,757 TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $23,927,519 CATV Fund Appropriation Adjustment Included in the project is the construction of a new large community meeting room equipped for publicly broadcasted meetings and technology -driven Library programs. Facilities will be used in support of public, educational, and governmental activities, which is an appropriate use of CATV PEG funds. An appropriation adjustment is needed to recognize $1,235,145 of prior year fund balance in the CATV Fund for this portion of the project. ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Section 15301(a) and 15301(d) of the CEQA Guidelines for projects consisting of interior and exterior alterations, as well as restoration or rehabilitation of structures, facilities, mechanical equipment, and windows. The proposed project continues to meet these parameters of the CEQA Guidelines, and Categorical Exemption Environmental Review No. ER-2024-30 was filed for project 22-1380 on April 17, 2024. FISCAL IMPACT With the approval of the requested appropriation adjustment, a portion of the accumulated fund balance will be appropriated for spending in the CATV Fund, Buildings & Building Improvements expenditure account (No. 02103010-66200). The spendable portion of the fund balance is estimated to be $2,194,396.10 at June 30, 2024, which is sufficient to allow for the recommended appropriation of $1,235,145. As indicated in the Cost Analysis, the estimated total construction delivery cost of the project (22-1380) is $23,927,519, which includes construction, contract administration, inspection, testing, and authorized contingencies of $4,257,757. Funding within Funds 181, 152, 011, 012, and 135 will be presented to the City Council for approval of carry - forward to FY 2024-25 as part of the citywide carryforward process. Additional proposed carry-overs of unspent funds to future fiscal years will be presented to the City Council for approval. The proposed contract enables staff to authorize a construction cost increase of up to 25% if necessary for contingencies. On December 20, 2022, the City Council approved a California State Library Building Forward Grant for the Main Library Renovation Project. The Library has received the Main Library Renovation Project August 6, 2024 Page 5 first grant payment and can submit claims for the remaining revenue in the amount of $4,664,986 once the project is moving forward. The following table summarizes the funds budgeted for expenditure to deliver the construction of this project: Fiscal Accounting Unit - Account No. Fund Accounting Unit, Account Amount Year Project No. Description No. Description Existing Budget to CarryForward to FY 24-25 18111013-66200 American ARPA — LIBRARY, 2024-25 (22-1380) Rescue Plan Buildings & Building $10,177,086 Act ARPA Improvements 2024-25 15211154-66200 Public Library Building Forward Library Grant, Buildings & Building $3,686,759 (22-1380) Grant Fund Improvements 01111017-66200 Library — Service 2024-25 (22-1380) General Fund Enhancement— Buildings & $1,761,530 Building & Improvements CDBG Programs, 13518783-66200 Community Buildings & Building & 2024-25 (24-7531) Development Improvements $300,237 Block Grant Proj: Parking Lot Main Library Community CDBG Programs, 2024-25 13518783-66200 Development Buildings & Building & $700,000 (25-7528) Block Grant Improvements Pro': Main Lib Windows 01211020-66200 Cannabis Library Youth Services, 2024-25 (From Proj. 22- Public Benefit Buildings & Building 1,401,776 1802 to 22-1380) Fund Improvements Appropriation Adjustment CATV Capital Support 2024-25 02103010-66200 CATV Fund (PEG), Buildings & $1,235,145 Building & Improvements Future Grant Revenue to be Dispersed 2024-25 15211154-69011 Public Library Building Forward Library Grant, Reserve $4,664,986 (22-1380) Grant Fund Appropriation TOTAL $23,927,519 Main Library Renovation Project August 6, 2024 Page 6 EXHIBIT(S) 1. Location Map 2. Bid Proposal 3. Construction Contract 4. Cost Analysis 5. FY 2023-24 Capital Improvement Program Sheet Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Brian Sternberg, Executive Director — Library Approved By: Alvaro Nunez, Acting City Manager EXHIBIT 2 CITY OF SANTA ANA SPECIFICATIONS PROJECT NO.: 22-1380 MAIN LIBRARY RENOVATION PROJECT BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: PCL Construction Services Inc. REQUIREMENT: ADDENDUM NO. 3 PROJECT NO. 22-1380 The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following schedule: Item Description Qty Unit Unit Price Amount 1 Santa Ana Main Library Renovation 1 LS S S Project 17,708,372 17,708,372 2 Project Advertisement Sign 1 EA $ $ 3,270 3,270 3 As -Built Plans 1 LS $ 2,500 $ 2,500 4 Hazardous Material Abatement* 1 LS $ 152,667 $ 152,667 5 Construction Permit 1 LS $45,700 $44g,700 b Stormwater Pollution Prevention Plan 1 LS $ 94,928 $ 94,928 (SWPPP) - Risk Level 2 7 Elevator Refurbishment Allowance 1 LS ALLOWANCE $125,000 125,000 TOTAL BASE BID $ 18,132,437 Item Description Qty Unit Unit Price Amount Bid Add- Basement Lightwell and Skylights 1 LS $ $ Alternate 1 905,051 905,051 Bid Add- South Trellis 1 LS $ S Alternate 2 199,483 199,483 Bid Add- Relocate (3) Palm Trees 1 LS $ 116,471 $ 116,471 Alternate 3 CITY OF SANTA ANA SPECFICATIONS PROJECT NO.: 22-1380 MAIN LIBRARY RENOVATION PROJECT The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Base Bid, and any, all, or none of the add -alternate bid items (if any). * The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the "25%" limit as stated in Section 7-3.5 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly. This bid item is considered a Specialty Item per Section 3-2 of the Standard Specifications. TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within number (382) working days after the commencement date stated in the Notice to Proceed. Upon issuance of the Notice to Proceed, Contractor shall immediately place order for long -lead time items (i.e. marble fagade material, pedestrian lighting). Work shall be completed by March 10, 2026. The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the Standard Specifications, shall be $8,940 per calendar day. Name of Firm PCL Construction Services Inc. Signature of BIDDER Title Area Manager (If an individual, so state. If a firm or co -partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) 2 CITY OF SANTA ANA CONSTRUCTION CONTRACT PROJECT 22-1308 MAIN LIBRARY RENOVATION PROJECT This CONSTRUCTION CONTRACT is made and entered into this 6th day of August, 2024 by and between the City of Santa Ana, California, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "CITY"), and PCL Construction Services, Inc. (hereinafter "CONTRACTOR"). WITNESSETH: The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1. CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction of the City Engineer of the CITY, the Main Library Renovation Project (hereinafter referred to as the "WORK OF IMPROVEMENT") identified in and in accordance with the Contract Documents prepared by the City's Public Works Agency and approved by the City Council. 2. The complete Construction Contract consists of the "Contract Documents" as defined by the Standard Specifications for Public Works Construction and which include the following: • Notice Inviting Bids • Information to Bidders • Bid Proposal • Bid Bond • Contract Form • Contract Bonds • General Provisions • Special Provisions • Technical Provisions and Project Plans • Community Workforce Agreement • Appendices In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF IMPROVEMENT the sum total amount not to exceed Nineteen Million Three Hundred Fifty Three Thousand Four Hundred Forty Two Dollars and No Cents ($19,353,442.00), as set forth and identified in the BID PROPOSAL, which is attached hereto and incorporated herein as Exhibit "A," and in accordance with Section 2-7.1 of the Greenbook: Standard Specifications for Public Works Construction. The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate quantities only, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any Page 1 of 4 class or portion of the work or to omit portions of the work as may be deemed necessary or advisable. 4. CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit "A") including commencing construction within the timeframe therein specified after issuance of a Notice to Proceed. 5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the WORK OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law. 6. If applicable, the CONTRACTOR shall adhere to the CITY'S Community Workforce Agreement (CWA), a pre -hire collective bargaining agreement, which establishes the labor relations policies and procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City's website at: http://www.santa-ana.org/pwa/documents/CWA.pdf 7. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work (Performance Bond), and one in the amount of One Hundred Percent (100%) of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY. 8. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond shall also be required as a condition of project acceptance. For projects up to Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousand Dollars ($10,000) or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars ($100,000) or Ten Percent (10%) of the final contract price. 9. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and Worker's Compensation Insurance as outlined in the General Provisions, to be approved by the CITY. 10. INDEMNIFICATION. To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend, indemnify, and hold harmless CITY, its City Council, boards and commissions, officers, agents, employees, representatives and volunteers (hereinafter collectively referred to as "Indemnitees"), through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs, damages or losses, including reasonable costs and attorney's fees, for injury, including death to any person or damage to any property, arising directly or indirectly from, or in any manner relating to, any of the following: (i) Performance or nonperformance of the Work of Improvement by CONTRACTOR or its Subcontractors of any lower tier; Page 2 of 4 (ii) Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of any of the obligations under the Contract Documents; (iii) The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either on the project site or on other properties; (iv) The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower tier, for Work of Improvement performed on or off the project site; and (v) Any personal injury, property damage or economic loss to third persons related to and arising from the performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of the Work of Improvement. (vi) The indemnity obligations of Subcontractors provided by this Section shall be included in all subcontract documents issued by CONTRACTOR. Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of CONTRACTOR against CITY or any other Indemnitee. 11. FEDERAL PROVISIONS. Contractor shall comply, and ensure all subcontractors comply, with all applicable regulations, policies, guidelines and requirements of the Community Development Block Grant (CDBG) program set forth by U.S. Department of Housing and Urban Development for sub -recipients including, without limitation, the funding requirements laid out in Appendix J of the Contract Documents. Contractor's attention is specifically directed to the following, which are each incorporated herein by this reference: (i) 2 CFR Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards). (ii) Program Income — 24 CFR Part 570.500(a)(1) (iii) Unused Program Income — 24 CFR Part 570.503(b)(3) (iv) Transfers of Program Income — 24 CFR Part 570.504(b)(2) (v) Disposition of Program Income — 24 CFR Part 570.504(c) (vi) Applicability of Uniform Administrative Requirements — 24 CFR § 570.502 (vii) Subpart K of the CDBG Regulations, commencing with 24 CFR § 570.600 (viii) Section 3 Requirements as specified herein. (ix) Federal Contract Provisions as specified herein. With respect to any conflict between such federal requirements and the terms of the Contract Documents and/or the provisions of state law and except as otherwise required under federal law or regulation, the more stringent requirement shall control. Contractor shall be subject to the Davis -Bacon Act. The federal minimum wage rates are attached to Appendix P of the Contract Documents. When the Davis -Bacon wage rates and California prevailing wage rates differ for similar kinds of labor, the Contractor shall pay not less than the higher rate. Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of CONTRACTOR against CITY or any other Indemnitee. Page 3 of 4 ATTEST: JENNIFER L. HALL City Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: ��c n ar�n J SE MONTOYA Assistant City Attorney RECOMMENDED FOR APPROVAL: NabiI Saba B%,y59e'd?b,41401&ba NABIL SABA, PE Executive Director Public Works Agency CITY OF SANTA ANA ALVARO NUNEZ Acting City Manager CONTRACTOR: PCL Construction Services, Inc. NAME: Thai Nguyen TITLE: District Manager Page 4 of 4 EXHIBIT A CITY OF SANTA ANA SPECIFICATIONS PROJECT NO.: 22-1380 MAIN LIBRARY RENOVATION PROJECT BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: PCL Construction Services Inc. REQUIREMENT: ADDENDUM NO. 3 PROJECT NO. 22-1380 The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following schedule: Item Description Qty Unit Unit Price Amount 1 Santa Ana Main Library Renovation 1 LS S S Project 17,708,372 17,708,372 2 Project Advertisement Sign 1 EA $ $ 3,270 3,270 3 As -Built Plans 1 LS $ 2,500 $ 2,500 4 Hazardous Material Abatement* 1 LS $ 152,667 $ 152,667 5 Construction Permit 1 LS $45,700 $44g,700 6 Stormwater Pollution Prevention Plan 1 LS $ 94,928 $ 94,928 (SWPPP) - Risk Level 2 7 Elevator Refurbishment Allowance 1 LS ALLOWANCE $125,000 125,000 TOTAL BASE BID $ 18,132,437 Item Description Qty Unit Unit Price Amount Bid Add- Basement Lightwell and Skylights 1 LS $ $ Alternate 1 905,051 905,051 Bid Add- South Trellis 1 LS $ S Alternate 2 199,483 199,483 Bid Add- Relocate (3) Palm Trees 1 LS $ 116,471 $ 116,471 Alternate 3 EXHIBIT A CITY OF SANTA ANA SPECIFICATIONS PROJECT NO.; 22-1380 MAIN LIBRARY RENOVATION PROJECT The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Base Bid, and any, all, or none of the add -alternate bid items (if any). * The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the "25%" limit as stated in Section 7-3.5 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly. { This bid item is considered a Specialty Item per Section 3-2 of the Standard Specifications. TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within number (382) working days after the commencement date stated in the Notice to Proceed. Upon issuance of the Notice to Proceed, Contractor shall immediately place order for long -lead time items (i.e. marble facade material, pedestrian lighting). Work shall be completed by March 10, 2026. The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the Standard Specifications, shall be $8,940 per calendar day. Name of Firm PCL Construction Services Inc. Signature of BIDDER � Title Area Manager (If an individual, so state. If a firm or co -partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) 2 EXHIBIT 4 COST ANALYSIS CONSTRUCTION OF PROJECT NO. 22-1380: Main Library Renovation Project Construction Contract $ 19,353,442.00 Contract Administration, Inspection and Testing $ 316,320.00 Contingencies $ 4,257,757.00 TOTAL ESTIMATED CONSTRUCTION COSTS $ 23,927,519.00 EXHIBIT 5 PROJECT TITLE: Main Library Renovation Project PROJECT CATEGORY: City & Park Facility Improvements Facility LOCATION MAP CITYWIDE AGENCY: Library N CITY OF SANTA ANA FY 24/25CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: Main Library Renovation r PROJECT NEED: The Library was established in 1960. Since then, one interior renovation was completed in 1990. All mechanical, electrical, and plumbing systems are original to the building and end of life. The renovation will restore the historical character of the building, while also modernizing the building, and upgrading all major critical infrastructure. PROJECT COSTS FY 24125 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 Construction 23,927,519 - - - - - - TOTAL 23,927,519 - - - - SOURCE OF FUNDS FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 CATV Fund 1,235,145 - - - - - - ARPA Funds 13,024,072 CDBG Programs 1,000,237 GENERAL FUND 316,320 PUBLIC LIBRARY GRANT 8,351,745 TOTAL 23,927,519 DIVISION: Administration CONTACT: DATE: Maria Castro, Management Analyst- Library 17-Jul-2024