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HomeMy WebLinkAboutEMPLOYMENT DEVELOPMENT DEPARTMENT (6)Return FULLY EXECUTED AUG 0 9 W4 Copy to City Clerk, M-30 SCO ID: 7100-M1024887100 q-2023-106-01 L STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVICES 3 STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER (If Applicable) STD 213 (Rev.04/2020) M102488-7100 EDD-7100 d a 1. This Agreement is entered into between the Contracting Agency and the Contractor named below: d d CONTRACTING AGENCY NAME o v Employment Development Department y �T O CONTRACTOR NAME City of Santa Ana 2. The term of this Agreement is: START DATE July 1, 2024 or upon final approval THROUGH END DATE June 30, 2026 3. The maximum amount of this Agreement is: $74,158.94 (Seventy -Four Thousand One Hundred Fifty -Eight Dollars and Ninety -Four Cents) 4. The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference made a part of the Agreement. Exhibits Title Pages Exhibit A Scope of Work 1 Exhibit B Budget Detail and Payment Provisions 2 Attachment B-1 Oast Breakdown 1 Exhibit C " General Terms and Conditions GTC 04/2017 Exhibit D Special Terms and Conditions 1 Items snown wan an astensx (/, are nerepy Incorporated oyreterence and made part of this agreementas ltattached hereto. These documentscan be viewedathttpsJlw .doscisdov/OLS/Resources IN WITNESS WHEREOF, THISAGREEMENT HAS BEEN EXECUTED BY THEPARTIES HERETO. CONTRACTOR CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.) City of Santa Ana CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP 801 W. Civic Center Dr., Suite 200 1 Santa Ana CA 92701 PRINTED NAME OF PERSON SIGNING TITLE Alvaro Nunez ,t/Lr .'a I ,At L c Acting City Manager CONTRACTOR AUTHORIZED SIGNATURE ' 1 DATESIGNED 8,11 IZ"2n,24 MESS. -- i APPROVED AS TO FORM Jennifer I SONIA R. CARVALHO City Attorney erk RECOMMENDED FOR APPROVAL: gy(4 4 u Michael Garcia Andrea Garcia -Miller Community Development Executive Director Assistant City Attorney Pagel of 2 CY�Ii7�i[IIIa��IIY.Zj:Ii�'Y[III STATE OF CALIFORNIA - DEPARTMENT OF GENERAL SERVICES STANDARD AGREEMENT AGREEMENTNUMBER PURCHASING AUTHORITY NUMBER Of Applicable) STD 213(Rev. 04/2020) M102488-7100 EDD-7100 STATE OF CALIFORNIA CONTRACTING AGENCY NAME Employment Development Department CONTRACTING AGENCY ADDRESS CITY STATE ZIP 722 Capitol Mall, MIC 62-C Sacramento CA 95814 PRINTED NAME OF PERSON SIGNING TITLE Matthew Tokeshi-Nitta Manager, Contract Services Group CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL EXEMPTION Of Applicable) DGS Exemption Letter No. 54.6 Page 2 of 2 EDD Contract No. M102488-7100 EDD/City of Santa Ana Page 1 of 1 EXHIBIT A SCOPE OF WORK (Standard Agreement) 1. Purpose This Agreement is entered into by and between the Employment Development Department, hereinafter referred to as the EDD, and the City of Santa Ana, hereinafter referred to as the Contractor, for the purpose of reimbursing the Contractor for the EDD's share of the operating costs at the Santa Ana America's Job Centers of California (AJCC) One -Stop located at 801 W. Civic Center Drive, Suite 200, Santa Ana, CA 92701. See the budget details that are outlined in Attachment B-1, Budget Detail. The EDD is co -located at this site under the Workforce Innovation and Opportunity Act (WIOA), Memorandum of Understanding (MOU), Infrastructure Funding Agreement (IFA) mandate. 2. Services To Be Provided The EDD agrees to provide workforce development services to individuals whom the EDD determines to be eligible for such services, and for whom such services are necessary and appropriate, consistent with federal and state law. This Contract will reimburse the following co -location costs: maintenance, telecommunications, copier equipment, information technology services and access costs. 3. Contract Administrators Employment Development Department City of Santa Ana Name: Jessica Linares Name: Deborah Sanchez Title: EPM II Title: Executive Director Address: 801 W. Civic Center Dr., Ste. 200 Address: 801 W. Civic Center Dr., Ste. 200 Santa Ana, CA 92701 Santa Ana, CA 92701 Phone: 714) 565-2680/ 714 829-7192 cell Phone: (714) 565-2621 Fax: 916 449-9348 Fax: 714 565-2602 Email: Jessica. Linares edd.ca. ov Email: DSanchezc@santa-ana.org EDD Contract No. M102488-7100 EDD/City of Santa Ana EXHIBIT B Page 1 of BUDGET DETAIL AND PAYMENT PROVISIONS (Standard Agreement) 1. Invoicing and Payment A. The total amount of this Contract shall not exceed Seventy -Four Thousand One Hundred Fifty -Eight Dollars and Ninety -Four Cents ($74,158.94) in accordance with the rates specified in Attachment B-1, Budget Detail, which is attached hereto and made part of this contract. The invoice must reference the following: • The EDD Contract Number: M102488-7100 • Identifies in detail the goods acquired, quantities, unit price, extension, description, etc. • Sales tax and/or use tax as a separate line item from goods • Identifies services (non -IT) provided, service period, unit price (i.e. per minute), and quantity applicable to the service • Accurate billing address as stated on the purchase order or contract • Supplier invoice date • Company name and remittance address The invoice, in triplicate, in arrears shall be forwarded to the address shown below: Employment Development Department 801 W. Civic Center Dr., Suite 200 Santa Ana, CA 92701 Attn: Jessica Linares Jessica. Li nares(a)edd.ca.gov 2. Budget Contingency Clause It is mutually understood between the parties that this Agreement may have been written before ascertaining the availability of congressional and legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays which would occur if the Agreement were executed after that determination was made. This Agreement is valid and enforceable only if (1) sufficient funds are made available by the State Budget Act of the appropriate State Fiscal Year(s) covered by this Agreement for the purposes of this program; and (2) sufficient funds are made available to the State by the United States Government or by the State of California for the Fiscal Year(s) covered by this Agreement for the purposes of this program. In addition, this Agreement is subject to any additional restrictions, limitations or conditions established by the United States Government and/or the State of California, or any statute enacted by the Congress and Legislature, which may affect the provisions, terms or funding of the Agreement in any manner. The parties mutually agree that if the Congress and Legislature does not appropriate sufficient funds for the program, this Agreement shall be amended to reflect any reduction in funds. The EDD has the option to terminate the Agreement under the 30-day termination clause or to amend the Agreement to reflect any reduction of funds EDD Contract No, M102488-7100 EDD/City of Santa Ana Page 2 of 2 EXHIBIT B BUDGET DETAIL AND PAYMENT PROVISIONS (Standard Agreement) 3. California Prompt Pavment Clause Payment will be made in accordance with, and within the time specified in Government Code section 927, et seq. ATTACHMENT B-1 COST BREAKDOWN (Standard Agreement) Santa Ana Workforce Development Board A1CC Comprehensive Infrastructure 24-25 EDD Contract No. M102488-7100 EDD/City of Santa Ana Page 1 of 1 25-26 2Year Total EDD EDD EDD 9349.00 9349.00 9949.00 4982% 4983% 49J2% Cost Category/ Line Item Telephone Services Cost Details IDial Tone and Voice Mall I�, Monthly Cost 604.65 Annual Cost 7,255.801 Monthly - Cost 634.88 Annual- Cost 7,618 591 Monthly Cost 1,239.53 Annual Cost 14,874.39 Shared Phones by usage percentage 29.15 349.80 30.61 367.29 59.76 717.09 1 Ed 1 11 1 - 1 11 Equipment Public Computers Total Utilities/Maintenance Huddle Rooms(4) $633.80 $7,605.60 $665.49 $7,985.88 $1,299.29 $15,591.46 Resource Room Computers)21) 1,113.38 13,360,56 1,169.05 14,028.59 2,282.43 27,389.15 Computer Lab Computers(21) 1,113.38 13,360.56 1,169.05 14,028.59 7,282.43 27,389.15 --Tech & Access Costs Access System/Card Total Equipment Key Card System $2,226.76 - $26,721.12 $2,338.10 $28,057.18 $4,564.36 - $54,778.30 Data 9, Phone Cabling Cabling - - - Information Technology Cost Wireless Network Bridge Maintenance 800.00 800.00 1,600.00 "'Copiers )Annual) Resource Room used by clients 54,16 649.92 56.87 682.42 111,03 1,332.34 Copy room Copier for staff only 34.83 417.96 36.57 438.86 71.40 856.82 Total Technology and Access $88.99 $1,867.88 $93.44 $1,921.28 $182.43 $6,046.58 $3,789.16 Lease & Infrastructure Total $2,949.55 $36,194.60 $3,097,03 $37,964.34 $74,158.94 5%estimated cost increase '-Technology and Access Costs are all based on percentage '--Copiers are leasedequipmentond are charged by percentage. Additional charge for usage will be calculated and charged EDD Contract No. M102488-7100 EDD/City of Santa Ana Page 1 of 25 EXHIBIT D SPECIAL TERMS AND CONDITIONS (Standard Agreement) 1. Force Maieure Neither party shall be liable to the other for any delay in or failure of performance, nor shall any such delay in or failure of performance constitute default, if such delay or failure is caused by "Force Majeure." As used in this section, "Force Majeure" is defined as follows: Acts of war and riots, and acts of god such as earthquakes, floods, pandemics and other natural disasters, such that performance is impossible. 2. Workforce Innovation and Opportunity Act The Contractor agrees to conform to nondiscrimination provisions of the Workforce Innovation and Opportunity Act (WIOA) and other federal nondiscrimination requirements as referenced in 29 CFR, parts 37 and 38. 3. Termination This Agreement may be terminated by either party by giving written notice 30 days' prior to the effective date of such termination. 4. Settlement of Disputes Any dispute concerning a question of fact arising under the term of this Agreement which is not disposed of within a reasonable period of time (ten days) by the Contractor and State employees normally responsible for the administration of this contract shall be brought to the attention of the Chief Executive Officer (or designated representative) of each organization for joint resolution. 5. Americans with Disabilities Act The Contractor assures the EDD complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. § 12101, et seq.) 6. Executive Order N-6-22 — Russia Sanctions On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. "Economic Sanctions" refers to sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine the Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities that shall be grounds for termination of this Agreement. The State shall provide the Contractor advance written notice of such termination, allowing the Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.