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Home My WebLink AboutANAHEIM POLICE DEPARTMENT (5)INSURANCE NOT REQUIRED A-2024-130 WORK MAY PROCEED CITY CLERK Return FULLY EXECUTED DATE: AUG 2 61014 Copy to City Clerk, M-30 o.. POty) (Ma+uel rA,xenviWFIRST AMENDMENT TO FY 2023 ENHANCED COLLABORATIVE MODEL TASK FORCE TO COMBAT HUMAN TRAFFICKING MEMORANDUM OF UNDERSTANDING THIS FIRST AMENDMENT to the above -referenced agreement is entered into on August 20, 2024, by and between the City of Anaheim, ("Anaheim"), a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("Anaheim"). and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("Santa Ana"). RECITALS A. On May 14, 2024, the parties entered into the FY 2023 Enhanced Collaborative Model Task Force To Combat Human Trafficking Memorandum Of Understanding, Santa Ana Agreement No. N-2024-160 ("Agreement'). The Agreement is still in effect and expires on September 30, 2026. B. The Anaheim Police Department applied for the FY 2023 Enhanced Collaborative Model Task Force to Combat Human Trafficking Grant. Anaheim was awarded $750,000, and the Santa Ana Police Department has been allocated a subaward in the amount of $75,000 as a sub -recipient under this grant. The grant is anticipated to continue to fund the OCHTTF from October 1, 2023 to September 30, 2026. C. The Memorandum of Understanding from the Anaheim Police Department inadvertently omitted the grant amount to be subawarded to the Santa Ana Police Department. The First Amendment specifies the amount of the subaward as $75,000 and also provides the federal grant requirements associated with this subaward. The parties would now like to amend the Agreement by incorporating Exhibit C, attached, Notification of Subrecipient Award, which specifies the amount of the subaward to the Santa Ana Police Department as $75,000 and provides the federal grant requirements associated with this subaward. The Parties therefore agree: 1. The Agreement, is hereby amended to include the terms and conditions in Exhibit C, Notification of Subrecipient Award, reflecting the subaward amount of $75,000 and providing federal grant requirements 2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. Page 1 of 2 IN WITNESS WHEREOF, the parties hereto have executed this Amendment to the Agreement on the date and year first written above. ATTEST APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: AMARA BOGOSIAN Senior Assistant City Attorney ATTEST THERESA BASS, CMC City Clerk APPROVED AS TO FORM ROBERTFABELA City Attorney By: CITY OF ANTA ALVARO NUNEZ _ City Manager RECOMMENDED FOR APPROVAL ROBERT RODRIGUEZ Acting Chief of Police CITY OF ANAHEIM JAMES VANDERPOOL City Manager RECOMMENDED FOR APPROVAL RICK ARMENDARIZ Chief of Police Page 2 of 2 EXHIBIT C ANAHEIM POLICE DEPARTMENT TO MAINTAIN A SAFE COMMUNITY TO LIVE, WORK, AND PLAY July 11, 2024 Robert Rodriguez, Chief of Police Santa Ana Police Department Special Investigation Division 66 Civic Center Plaza Santa Ana, CA 92701 SUBJECT: Notification of Sub -Recipient Award Fiscal Year (FY) 2023 Enhanced Collaborative Model Task Force to Combat Human Trafficking (HT) Program Grant #15POVC-23-GK-02742-HT; CFDA# 16.320 Sub -Recipient Performance Period: October 1, 2023 to September 30, 2026 Requesting Jurisdiction: Santa Ana Police Department UEI No. KZE9G2M4GRX9 Projects: Orange County Human Trafficking Task Force Partnership Total Award: $75,000 Dear Chief Rodriguez: This letter serves to inform you that the Santa Ana Police Department has been approved for grant funding under the FY2023 Enhanced Collaborative Model Task Force to Combat Human Trafficking (HT) Grant Program in an amount not to exceed $75,000. Once the Memorandum of Understanding (MOU) between the Anaheim Police Department and the Santa Ana Police Department has been signed, received, and an executed copy of the agreement is on file, reimbursement may be requested for eligible expenditures. It is critical that all Santa Ana Police Department employees that are involved in the FY2023 Enhanced Collaborative Model Task Force to Combat Human Trafficking (HT) Grant Program become familiar with the Memorandum of Understanding between the City of Anaheim and the Santa Ana Police Department regarding the FY2023 Enhanced Collaborative Model Task Force to Combat Human Trafficking (HT) Grant Program. This subaward is subject to the requirements in 2 CFR, Part 200. Sub -Recipients must also comply with the following conditions and limitations set by the granting agency: 425 S. HARBOR BLVD., ANAHEIM, CA 92805 I T: (714) 765-1900 1 F: (714) 765-1690 I W W W.ANAHEfMPD.OPG • Compliance with 41 USC 4712 that prohibit, under specified circumstances, discrimination against an employee as reprisal forthe employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant. 2 CFR 200.334 Record retention and access: records pertinent to the award that the recipient (and any subrecipient) must retain — typically for a period of 3 years from the date of submission of the final expenditure report, unless a different retention period applies —and to which the recipient must provide access, include performance measurement information, in addition to the financial records, supporting documents, statistical records, and other pertinent records. • 28 CFR Part 38 Compliance with DO) regulations pertaining to civil rights and nondiscrimination • 28 CFR Part 42 must comply with all applicable requirements of 28 CFR Part 42, specifically including any applicable requirements in Subpart E that relate to an equal employment opportunity program. • No sub -recipient under this award that receives a subcontract with any funds under this award, may require any employee to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. Requirement to report actual or imminent breach of personally identifiable information (PII): must have written procedures in place to respond in the event of an actual or imminent "breach" • Sub -recipient must complywIth all applicable requirements pertainingto prohibited conduct related to the trafficking of persons, whether on the part of the recipients, subrecipients, or individuals defined as "employees" of the recipient or of any subrecipient • Report potential fraud, waste, and abuse, and similar misconduct • 18 USC 1913 Restrictions on Lobbying • Must have written policies and procedures in place that address how it will maintain the confidentiality of victims' names, addresses, telephone numbers, or any other identifying information, including how this information will be protected when there is information sharing between partners. • Copyright; Data rights: acknowledges that OJP has the right to (1) obtain, reproduce, publish, or otherwise use the data first produced under any such award or subaward; and (2) authorize others to receive, reproduce, publish, or otherwise use such data for Federal purposes. Reimbursement for overtime will be provided for personnel who assist the task force with their operations. Overtime reimbursement will not include any benefits or other compensation that such personnel may be entitled to as a consequence of enhanced services rendered pursuant to this MOU. The funding allocation below is an estimated value based on task force participation from investigators in your agency that have been approved to participate in task force operations. it is being provided for your City's respective internal budgetary needs only and does not reflect a direct allocation as in the past. Additional funds may be awarded at a later time depending on your agency's participation and available dollars. Orange County Human Trafficking Task Force — Investigator Participation Police Department: $75,000 Please not that all activities funded with this award must be completed within the Sub -Recipient performance period with the last allowable date of operation being July 31, 2026 in order to allow invoices to be processed and paid before the grant end date of September 30, 2026. Sub -Recipients are encouraged to seek reimbursement through the grant cycle, as funds are expended. Final Overtime Reimbursement Requests are due no later than August 31, 2026. This grant is subject to all provisions of 2 CFR Part 200 Subpart F —Audit Requirements. A dated signature from you is required below. Please sign and return the original to the Anaheim Police Department and retain a copy for your files. If you have any questions regarding this letter, please feel free to contact Grant Coordinator Kathy Harrell at (714) 765-1586 or kharre I I @anaheim. net. Sincerely, Ben Starke Lieutenant Name of Signatory: Santa Ana Police Department Date