HomeMy WebLinkAboutORANGE, COUNTY OF (31)PROJECT: WATER CONSERVATION PROGRAM
City of Santa Ana
Santiago Park Automatic
Irrigation System
Third District
URBAN PARKS PROGRAM
FUNDING ASSISTANCE
AGREEMENT
This AGREEMENT is made and entered into this
1992,
BY AND BETWEEN
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Agreement No. D92. 1.19 �=
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0 3
day of
THE CITY OF SANTA ANA, municipal
corporation, hereinafter referred
to as "CITY",
THE COUNTY OF ORANGE, a subdivision
of the State of California,
hereinafter referred to as "COUNTY"
WITNESSETH
WHEREAS, CITY has coordinated, designed, prepared plans and
specifications and will award a contract for construction of an automated
irrigation system at the Santiago Community Park Lawn Bowling Center,
hereinafter referred to as "PROJECT"'; and
WHEREAS, the cost for development and construction of said
PROJECT is estimated at $80,000; and
WHEREAS, CITY has requested funding assistance in an amount not
to exceed $40,000 to finance construction of said PROJECT; and
WHEREAS, COUNTY finds that completion of PROJECT will enable CITY
to potentially reduce water consumption up to twenty five percent (25%) of
current usage; and
WHEREAS, COUNTY has established a program, which has generally
become known as the "Urban Parks Program", to budget funds annually for use
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Agreement No. D92-119
towards projects which remedy regional park deficiencies in urbanized areas;
i and
WHEREAS, COUNTY desires to participate in said PROJECT by
providing funding assistance in an amount not to exceed $40,000 from Urban
Parks Program funds for PROJECT development and construction costs, thereto.
NOW, THEREFORE THE PARTIES MUTUALLY AGREE AS FOLLOWS:
1. PROJECT
a. PROJECT shall consist solely of development, construction
and inspection services for installation of an automated irrigation system
with moisture sensors to control excessive use of water on and around the
Santiago Community Park Lawn Bowling Center.
b. PROJECT is located within the City of Santa Ana,
California, and is more specifically described and illustrated in the
accompanying application package and site plan entitled Exhibit "A",
attached hereto and by this reference, made a part thereof.
2. PERFORMANCE
CITY agrees to award contract(s) for construction of said
PROJECT by January 31, 1993 and to complete PROJECT within six (6) months of
the award of construction contract. The period for completion as set forth
herein however, shall be extended by the period that completion is delayed
by acts otherwise outside the control of CITY.
3. FINANCIAL ASSISTANCE
at Funding assistance in an amount not to exceed $40,000
shall be provided by COUNTY from Harbors, Beaches and Parks funds.
Funding assistance shall be used solely for PROJECT's development and
construction costs, including, but not limited to, architectural design,
engineering plans and specifications, contract labor, materials, machinery,
BOAS
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supervision, exhibit master plans and/or site reports. Such costs
($40,000), shall not include any expenses for CITY's staff salaries, fund
raising, on -going operations and maintenance of any facilities, equipment
and supplies other administrative expenses or overhead.
b. In no case shall COUNTY's obligation pursuant to this
AGREEMENT exceed $40,000. Should CITY's expenditures for construction of
PROJECT be less than $80,000, CITY shall, within thirty (30) days of filing
Notice of Completion, refund to COUNTY a fifty percent (50%) share of the
difference between such actual expenditures and $80,000, plus compound
interest at the rate of six percent (6%) per year to COUNTY. Said
reimbursement shall become due and payable upon submission of final
accounting report by CITY in accordance with Paragraph 7. e. below.
4. ADMINISTRATION
CITY shall have the sole responsibility for administering and
obtaining all governmental agency approvals for said PROJECT, including, but
not limited to the selection of contractors, management of contractors'
work, administration of contracts for compliance with the requirements of
all applicable local zoning and building codes and other regulations.
5. OPERATIONS AND MAINTENANCE
CITY agrees to operate and maintain Santiago Community Park
Lawn Bowling Center, or cause the operation and maintenance thereof through
others, as approved by COUNTY's Director of Harbors, Beaches and Parks or
his designee, for the benefit of residents countywide, for a minimum of ten
(10) years from the date of completion. CITY shall not discriminate as to
fees, hours of use, reservation privileges or any other use privileges based
upon race, color, religion, political persuasion or residence.
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Agreement No. D92-119
6. NOTIFICATION OF COMPLETION
CITY agrees to provide COUNTY with written notification of the
date of completion of said PROJECT. "Completion" or "completed" as used
herein shall mean the completion of all construction required under said
AGREEMENT. Notice of Completion shall be filed with COUNTY's Director of
Harbors, Beaches and Parks within thirty (30) days after completion of
PROJECT.
7. CITY shall:
a. remain the "lead agency" for services required under this
AGREEMENT, within the context of the Environmental Quality Act of 1970 as
amended.
b. provide staff assistance and all permits necessary for
PROJECT at no cost to COUNTY.
C. invoice COUNTY for an amount not to exceed $40,000, upon
award of contract to accomplish PROJECT development and construction
services. All invoices shall be subject to the routine processing
requirements of COUNTY's Auditor -Controller.
d. complete PROJECT by July 31, 1993, as evidenced by
contract Notice of Completion, executed by CITY and filed with COUNTY.
e. submit a final accounting report to COUNTY, with copy to
EMA/financial Operations, within thirty (30) days of filing Notice of
Completion as specified in Paragraph 6 above. Final accounting report shall
include a reconciliation of all PROJECT expenditures including copies of
paid bills and invoices. Reimbursement of funds paid by COUNTY, in excess
of actual approved PROJECT expenditures, shall become due and payable at the
time final accounting report is submitted.
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f. permit COUNTY to review records relating ro PROJECT
expenditures.
8. COUNTY shall:
Remit funds to CITY, as specified in Paragraph 3 above, within
sixty (60) days of CITY's award of contract for construction of said
PROJECT, and upon receipt and approval by COUNTY's Director of Harbors,
Beaches and Parks or his designee, of CITY's invoice(s) substantiating award
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of construction contract.
9. NOTICES
a. Notices or other communications which may be required or
provided under the terms of this AGREEMENT shall be given as follows:
COUNTY: Director of Harbors, Beaches and Parks
Environmental Management Agency
P.O. Box 4048
Santa Ana, CA 92702-4048
CITY: City of Santa Ana
20 Civic Center Plaza
P.O. Box 1988 M-31
Santa Ana, CA 92702-4048
INVOICES: Environmental Management Agency
Financial Operations
P.O. Box 4048
Santa Ana, CA 92702-4048
b. All notices shall be deemed effective when in writing and
delivered in person or deposited in the United States mail, first class,
postage prepaid and addressed as above. Any notices, correspondence,
reports and/or statements authorized or required by this AGREEMENT,
addressed in any other fashion shall be deemed not given. The parties
hereto may change the addresses to which notices are to be sent by giving
notice of such change to the other party.
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Agreement No. D92-119
10. TERMINATION
a. Either party shall have the right to terminate this
AGREEMENT prior to the payment of funds, with cause immediately, or without
cause with thirty (30) days written notice. Any such termination shall be
effected by delivery to the other party in a manner prescribed in Paragraph
9 above, of a written "Notice of Termination" specifying the extent to which
performance of work under this AGREEMENT is terminated, and the date upon
which such termination became effective.
b. In the event AGREEMENT is terminated after funds have been
remitted by COUNTY, CITY or its successor in interest, shall refund within
thirty (30) days of the time Notice of Termination is given, all funds
contributed by COUNTY, to a total of $40,000, plus compound interest
calculated from the date of deposit through the date of refund, at the rate
of six percent (6%) per year. Such termination shall be effected by
delivery to the other party, of a written Notice of Termination, specifying
the extent to which performance of work under this AGREEMENT is terminated,
and the date upon which such termination became effective,
11. SURETY
CITY agrees that in the event CITY, or its successor in
interest, does not complete construction of said PROJECT as specified in
Paragraph 2 above, AGREEMENT shall be subject to termination as specified in
Paragraph 10 above.
12. INDEPENDENT CONTRACTOR STATUS
f
This AGREEMENT is by and between COUNTY and CITY and is not f.
intended and shall not be construed so as to create the relationship of
agent, servant, employee, partnership, joint venture or association, as
between COUNTY and CITY.
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13. INDEMNIFICATION
CITY agrees to indemnify, defend and save harmless COUNTY, its
agents, officers and employees from and against any and all liability,
expense, including defense costs and legal fees, and claims for damages of
any nature whatsoever, including, but not limited to bodily injury, death,
personal injury or property damage arising from or connected with CITY's
construction, operation, or its services provided hereunder, including
without limitation, any workers' compensation suits, liability, or expense
arising from or connected with services performed on behalf of CITY by any
person pursuant to this AGREEMENT.
14. ASSIGNMENT
Any transfer or assignment of CITY's interest in PROJECT, or
any part or portion thereof, shall first be approved, which approval COUNTY
shall not withhold unreasonably, in writing by COUNTY. Failure to obtain
COUNTY's required written approval of any proposed transfer or assignment
will render this AGREEMENT terminated, as specified in Paragraph 10 above.
15. TERM OF AGREEMENT
The term of this AGREEMENT shall commence upon execution by
COUNTY's Board of Supervisors and shall, with the exception of Paragraph 13,
terminate on July 31, 1993, or on a date subject to the performance
requirements specified in paragraph 2 above, or in accordance with the
termination provisions of this AGREEMENT described in Paragraph 10 above,
provided, however, that CITY's obligations under Paragraph 5 above, shall
remain in effect and be enforceable by COUNTY unless all funds paid by
COUNTY hereunder to CITY have been refunded to COUNTY.
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Agreement No. D92-119
16. EFFECT OF AGREEMENT
This AGREEMENT fully expresses all understanding of the
parties and is the total AGREEMENT between the parties as to the subject
matter of this AGREEMENT. No addition to or alteration of the terms of this
AGREEMENT, whether written or verbal, by the parties, their officers, agents
or employees, shall be valid unless in the form of a written amendment to
this AGREEMENT, and is formally approved and executed by all parties.
CITY's City Manager shall be authorized to execute any such amendment on
behalf of CITY.
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IN WITNESS WHEREOF, the parties hereto have set their hands and seals this
day and year first hereinabove written,
DATE:
I DATE:
ATTEST:
i
JANICE C. GJY
CF THE- COUNCIL
SIGNED AND CERTIFIED THAT A COPY OF
THIS DOCUMENT HAS BEEN DELIVERED TO
THE CHAIRMAN OF THE BOARD
Phyllis A. Henderson
Clerk of the Board of Supervisors
of Orange County, California
HMM:nc2091514143807
COUNTY OF ORANGE
BY:
Chairman of the Board of
Supervisors of Orange County,
California
CITY OF SANTA ANA
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BY: fps
DA H. Young, yar
City of Santa Ana gg
APPROVED AS TO FORM.
BY: �oh Gr ipr r�.'lSra
�w
Edward $C ope , City Attorney
City of Santa
APPROVED AS TO FORM:
TERRY ANDRUS, COUNTY COUNSEL
ORANGE COUNTY, CALIFORNIA
J
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Deputy
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3
E_xi s lE�I i H,
THIRD DISTRICT
1991
water Conservation
Urban Parks Program Funding Application
Read instructions on reverse side before answering questions.
Agency/jurisdiction:
P]
of ect Title:
Santi a o F
timated Tota
eation and Community Services Agenc
k Automatic Irrigation System
Projec,, Cost; S
roject Location (street
aa,000
ress, cloy
4. Amount Requested:
est intersection and att
510 Owens Drive (Owens Drive & Valencia)
6. Description of Project (be specific - applicant will be boun
attach additional sheets if necessary):
(see attached description and cost estimate)
40,000
vicinity map):
this description;
7. a. Estimated Project Start Date:
8• Have development plans been
Bid Advertisement July 1992 prepared?
b. Estimated Completion Date: Yes, working drawings
December 1992 are completed.
9. Date of Availability of Agency's Matching 10. Source of Agency's Matching
Funds. July 1992 Funds: 1) Park-Ac Acquisition & Develop
ment pm'nt runc
11. a. Use Radius of Project in Miles; 2) Private Donation (Lawn Bowling Olga
Citywi de
b. Population served:
293.,000
Ste• ttgency•s contact {person with day-to-day responsibility for the proposed project
Title: Park/Landsca e i
Name:
R a n O n o P Telephone- ( 714 )
13. Agency's Name and Address-: 14. Design Manager 571-4220
City of Santa Ana
Recreation & Community Services Agency IAUtoriz:S?igre
405 W. Sth Street
P.O. Box 1988 M-23
Santa Ana, California 92633 Cityer
Date
PLEASE NOTE: For County Use Only.
Resolution documenting approval of proposed Request _ Rejecte, Approved
project from requesting Agency's governing Date of Action (�f(,nL
body must be submitted along with funding Amount Approved p
application. Date of Agreement f
Agreement No.
M13:jnHB001-569
ZnFn7iV)71)1c
PROJECT DESCRIPTION
Santiago Park is 23 acres, located adjacent to Santiago Creek from
Main Street to Garden Grove Freeway in the City of Santa Ana. The
park includes a variety of facilities from nature trails, overnight
camping, sand play equipment, lawn bowling facilities, ballfields,
tennis courts, passive areas, etc. The facilities attracts park
patrons city wide, but in the case of the lawn bowling center the
attendance is county wide. Membership and sign ups range from
Leisure World Irvine, Tustin, Anaheim Hills, Santa Ana, etc.
The entire park site is currently being hand watered through a
quick coupler system. This type of operation is an inefficient
watering method and very labor intensive. The installation of an
automatic irrigation and master computer control system in Santiago
Lawn Bowling Area will enable the city staff to automatically
monitor the watering system through moisture sensors. This system
will only allow the minimum distribution of water for proper plant
growth. If the ground has sufficient moisture for plant
germination the master control system will not activate the
irrigation system. Statistics indicate, with the installation of
this system the city will experience a water savings from 15% to
25%.
The city is currently designing a central control system for the
south side of the city, but does not have the necessary funding for
the north side. The lawn bowlers have donated funds to assist the
city in implementing an irrigation system for the lawn bowling
area, but funds are still not sufficient to install the system.
With the county assistance through the Water Conservation Urban
Parks Program, this project can be fully funded and implemented.
This project meets all 5 criterias indicated in the grant
application.
1) NEW DEVELOPMENT
The project is considered new construction of a water
conservation system for the Santiago Lawn Bowling area.
The project also provides passive recreational
opportunities for local and county wide residents. The
system will eliminate hand watering during the day time
hours, which will reduce evaporation concerns and also
extend the availability for public use.
2) REHABILITATION
The project also qualifies under this criteria, since the
master computer control system will replace the old
antiquated quick coupler system and provide a 15% to 25%
water savings. The system will also be connected to the
central control system on the south side of the city.
This will provide the opportunity for 1 person to
properly monitor the water distribution of the entire
park system in the city.
3) EDUCATION
Although a brochure on water conservation is not part of
this project, the operation of the new system will
provide an educational opportunity for our park
maintenance personnel. This will provide them with the
tools and equipment to properly measure the water
consumption at each park and open new areas for proper
water management.
4) WATER CONSERVATION MANAGEMENT
The master computer control system (or central irrigation
system) will have the capability to monitor water
consumption, provide moisture sensor readings, automatic
by .pass under wet conditions, ability to reduce the water
distribution on the entire system by various percentages
and provide automatic shut down of the system during
excessive water flow, as in the case of a ruptured water
line or damaged irrigation head. Due to the advance
features of this system the manufacturers can claim a
water savings of 15o to 2.5% in water distribution.
5) JOINT PROJECT
This project also fully qualifies as a joint project, due
to the financial contributions received from the lawn
bowling members to match a portion of the county to the
install of the irrigation system..
We feel the above descriptions of the proposed project completely
meets the requirement to the grant application. The approval of
grant funding for this project will be fully appreciate.
CONSTRUCTION COST ESTIMATE
ITEM
COST
1)
Master Computer Control System
$
2,500
2)
Automatic Irrigation System
$
60,000
3)
Backflow Device
$
31500
4)
Resodding of Trenches
$
3,000
Sub Total $ 69,000
Inspection & Contingency $ 11,000
Total $ 80,000
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