HomeMy WebLinkAboutLIDGARD AND ASSOCIATESSTANDARD CONSULTANT AGREEMENT
THIS AGREEMENT, made and entered into this _A.A day of Dt�t"N), 2002 by
and between Lidgard & Associates, a California corporation (hereinafter "Consultant"), and the
City of Santa Aria, a charter city and municipal corporation organized and existing tinder the
Constitution and laws of the State of California (hereinafter "City").
RECITALS
A. The City desires to retain a consultant having special skill and knowledge in the field of
real estate appraisal services on an as -needed basis. These appraisal services include
determining the fair market value for acquisitions of entire properties and portions of
properties. In addition, appraisal services are needed to determine the market value
of city -owned surplus property for sale purposes.
B. Consultant represents that Consultant is able and willing to provide such services to the
City.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform those services as set forth in Exhibit A to this Agreement,
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services,
the rates and charges in accordance with the negotiated fee per individual project with the fee
schedule as set forth in Exhibit B. The total sum to be expended under this Agreement, shall not
exceed $75,000.00 during the term of this Agreement,
b. Payment by City shall be made within thirty (30) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment need not
be made for work which fails to meet the standards of performance set forth in the Recitals
which may reasonably be expected by City.
INSURANCE 1�0101� tILE
F
WORK MAY Not PROCEED
CLERK OF GOUN(.,,11�,
DATE,
0)
3. TERM
This Agreement shall commence on the date first written above and terminate on October
1, 2003, unless terminated earlier in accordance with Section 12, below. The term of this
Agreement may be extended upon a writing executed by the Executive Director of the Public
Works Agency and the City Attorney.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer -employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Consultant shall pay all salaries and
wages, employer's social security taxes, unemployment insurance and similar taxes relating to
employees and shall be responsible for all applicable withholding taxes.
S. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, employees, agents, volunteers and
representatives as additional insured(s) and shall include, but not be limited to protection against
claims arising from bodily and personal injury, including death resulting therefrom and damage
to property, resulting from any act or occurrence arising out of Consultant's operations in the
performance of this Agreement, including, without limitation, acts involving vehicles. The
amounts of insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property damage, in the total
amount of $1,000,000 per occurrence. Consultant shall supply City with a fully executed
additional insured endorsement in substantially the form attached hereto as Exhibit C upon
execution of this Agreement and shall be approved in form by the City Attorney.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for
owned, hired and non -owned automobiles.
c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300
of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to commencing the
performance of the work under this Agreement, Consultant agrees to obtain and maintain any
employer's liability insurance with limits not less than $1,000,000 per accident.
d. If Consultant is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit of not less
than $1,000,000 per claim,
e. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved in form by the City Attorney.
(iii) Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without
thirty (3 0) days prior written notice to the City.
f. If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refirses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to forthwith
terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its
time and materials expended prior to notification of termination. Consultant waives the right to
receive compensation and agrees to indemnify the City for any work performed prior to approval
of insurance by the City,
6. INDEMNIFICATION
Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims
for personal injury, including health, and claims for property damage, which may arise from the
direct or indirect operations of the Consultant or its contractors, subcontractors, agents,
employees, or other persons acting on their behalf which relates to the services described in
section 1 of this Agreement; and (2) from any claim that personal injury, damages, just
compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects
arising from this Agreement. This indemnity and hold harmless agreement applies to all claims
for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to
have been suffered, by reason of the events referred to in this Section or by reason of the terms
of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold
harmless, and pay all costs for the defense of the City, including fees and costs for special
counsel to be selected by the City, regarding any action by a third party challenging the validity
of this Agreement, or asserting that personal injury, damages, just compensation, restitution,
judicial or equitable relief due to personal or property rights arises by reason of the terms of, or
effects arising from this Agreement. City may make all reasonable decisions with respect to its
representation in any legal proceeding.
7. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance of this Agreement,
and further agrees to exercise the same degree of care it uses to protect its own information of
like importance, but in no event less than reasonable care, "Confidential Information" shall
include all nonpublic information. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and/or agent of the other
party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is,
through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation of law; or (e) is independently developed by the Consultant without
reference to information disclosed by the City.
8. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
9. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other
telegraphic communication in the manner provided in this Section, to the following persons:
To City;
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, California 92702-1988
telefacsimile (714) 647-6956
With courtesy copies to:
Executive Director
Public Works Agency
City of Santa Ana
20 Civic Center Plaza
Ross Annex (M-36)
4
and,
P.O. Box 1988
Santa Ana, California 92702-1988
telefacsimile (714) 647-5635
Attn: Souri Amirani
City Attorney
City of Santa Ana
20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
telefacsimile (714) 647-6515
To Consultant:
Scott A. Lidgard, President
Lidgard and Associates, Inc.
2808 E. Katella Avenue Suite 107
Orange, CA 92867
714-633-8449
A party may change its address by giving notice in writing to the other party. Thereafter,
any notice, tender, demand, delivery, or other communication shall be addressed and transmitted
to the new address. If sent by mail, any notice, tender, demand, delivery, or other
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by telefacsimile, any notice, tender, demand, delivery, or
other commzunication shall be effective or deemed to have been given twenty-four (24) hours
after the time set forth on the transmission report issued by the transmitting facsimile machine,
addressed as set forth above. for purposes of calculating these time frames, weekends, federal,
state, County or City holidays shall be excluded.
10. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the
terms of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the City and by an authorized representative of Consultant. The parties
agree that any terms or conditions of any purchase order or other instrument that are inconsistent
with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant nor
the City. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting on
behalf of any party, which are not embodied herein.
11. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
�y : 1/ � �11��17►7
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of termination,
subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver
to the City all work product completed as of such date, and in such case such work product shall be
the property of the City unless prohibited by law, and Consultant consents to the City's use thereof
for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
13. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities. Consultant affirms that it is an equal opportunity employer
and shall comply with all applicable federal, state and local laws and regulations.
14. JURISDICTION - VENUE
This Agreement and all questions relating to its validity, interpretation, performance, and
enforcement shall be government and construed in accordance with the laws of the State of
California. This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
15. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision ofthe services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ana and all other goverim-lental agencies. Consultant shall notify the City
immediately and in writing of her inability to obtain or maintain such permits, licenses,
approvals, waivers, and exemptions. Said inability shall be cause for termination of this
Agreement.
16. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify City frilly, including reasonable costs and attorney's fees, for any injuries or damages to
City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
17. WORK PRODUCT
All work product prepared by Consultant pursuant to this Agreement shall be the
property of the City and Consultant consents to the City's use thereof for such purposes as the
City deems appropriate. Consultant shall submit all work product to City in hard copy and
produced in a form compatible with City's computer system, as agreed between the City and
Consultant.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
- -
CITY OF SANTA ANA �)
;AVID
PATRICIA E. HEALS'
Iwd. REAM
Clerk of the Council
City Manager
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Att
By
Cristine ...................................
W
Assistant City Attorney
RECOMMENbED 7F eP ,ROVAL: CONSULTANT
J /Ros
I
arnes G S c!58C-o`ft A. Lidgard
Executi, %e Director President
Publj"Works Agency
04'of Santa Ana
--q-:L-
Employer ID #
0
REQUEST FOR PROPOSAL
FOR
REAL ESTATE SERVICES
CITY OF SANTA ANA
PUBLIC WORKS AGENCY
20 CIVIC CENTER PLAZA M-36
SANTA ANA, CALIFORNIA 92701
Project Manager
Souri Amirani
(714) 647-5640
REQUEST FOR PROPOSAL
FOR
REAL ESTATE SERVICES
INTRODUCTION
The City of Santa Ana ("City") is soliciting separate proposals from professional consulting firms
(individually referred to hereafter as "Consultant" and collectively as "Consultants") to provide Right
of way appraisal services (Appraisal Services) on an as -needed basis.
The total fee per contract shall not exceed $50,000. The fee and a detailed scope of work will be
outlined when a specific task is assigned to a consultant.
From the proposals received, a list of four firms will be selected. The City will enter into separate
agreements (the "Agreement") with each of these firms. As tasks are identified, they will be
distributed among these firms based upon their ability to perform the required work within the project
schedule and budget constraints. The City reserves the right to distribute the work in any manner
which will best serve the City's interests.
f C I 4 C 3�llifull
The City routinely has various roadway widening and other public improvement projects which
require appraisal services. In addition, other services needed may include appraisal of surplus
property, condemnation consultation, including expert testimony, and coordination with other
agencies.
III PROPOSED SCOPE OF SERVICES
The Consultant shall provide appraisal services under the direction of City staff. The Consultant will
be expected to provide experienced and knowledgeable professional staff. The Consultants' Project
Manager and staff shall be responsive and maintain excellent working relationships with property
owners, tenants, and City staff. The Consultant shall be committed to provide adequate staffing levels
at all times in order to adhere to established schedules. The Consultants shall be knowledgeable and
very familiar with federal, state and local regulations, policies and procedures as pertains to Appraisal
Services. The selected Consultant will possess either a M.A.I. designation as conferred by the
Appraisal Institute or be licensed as a Certified General Real Estate Appraiser of the Office of Real
Estate Appraisers of the State of California. Extensive experience as an expert witness in
condemnation actions is required.
Consultant services will include, but not be limited to, the following:
0)
APPRAISAL
Real Estate Appraisals (full and partial takes)
Preparation of Appraisal Summary Statements to accompany City's Offer documents
Valuation of City's Landscape Setback requirements
Provide Review Appraisal Services
Preparation of detailed appraisal necessary for condemnation, disposition appraisals and
minimum value appraisals for public bid purposes
Coordinate with Fixtures and Equipment Appraisers
Coordinate with Business Goodwill Appraisers
Communication with property owners
Prepare all necessary correspondence, letters and reports
Effective communication with engineers, planners, attorneys, and agency staff
Compliance with federal, state and local regulations
Create files and maintain all records
OTHER SERVICES
Market data studies
Project Research
Onsite review of the project area
Planning cost studies
Development of strategies
Title research and examination
Condemnation consultation
Appraisal of Abandonment/vacation or quitclaim of easement rights
Prepare and submit reports, estimates and schedules
Attend meetings/public hearings and conduct presentations
Expert witness testimony
Review of and Coordination with producers of Phase I and Phase 1I Environmental Studies
IV. STATEMENT OF WORK
The Consultants shall be thoroughly familiar with the Statement of Work prior to submitting a
response to this Request for Proposal (RFP). Statement of work is as follows:
The Consultant shall perform all appraisal related work required to produce a high
quality, professional and complete work product.
2. All work shall be performed in conformance with all applicable federal, state and local
regulations, policies, procedures and standards. All work shall be performed in
conformance with Uniform Standard of Professional Appraisal Practice, as required.
3. The consultant must have experience with federally funded projects, and must follow
the latest federal regulations imposed.
4. The real estate appraisers must be certified and a Member of the Appraisal Institute,
5. Work may include, but not be limited to, the following: onsite review of the project
area; review of existing records; conducting research and performing analysis;
information gathering; development of strategies.
6. Attend periodic status meetings and attend pre -appraisal meetings.
7. The Consultant shall carry out the instructions received from the City and shall
cooperate with the City and other involved agencies.
The Consultant has total responsibility for the accuracy and completeness of the work
produced and shall check all such materials accordingly. The work will be reviewed by
the City for conformity with the requirements of the Agreement. Reviews by the City
do NOT include detailed review or checking the accuracy of items submitted. The
responsibility for accuracy and completeness of such items remains solely that of
Consultant,
The Consultant shall be responsible for coordination and supervision of all work
performed by its subconsultants. The Consultant shall review all work performed by its
subconsultants and the responsibility for accuracy and completeness of work
performed by subconsultants remains solely that of Consultant.
10. The Consultant shall have a quality control plan in effect during the entire time work is
being performed under the Agreement. The quality control plan shall establish a
process whereby work products are independently checked, corrected and back
checked. All projects related correspondences and documents shall be maintained and
bound in appropriate project files.
11. Time is of the essence in the Agreement. The Consultant shall diligently work on each
assignment and complete each task in accordance with the schedule and accommodate
the City's needs.
12. The Consultant's work will be subject to inspections by representatives of the City,
County, State and FHWA.
13. Project files including copies of all correspondences, reports, documents, and
electronic files shall be submitted to the City when requested.
14. All reports, analysis, data, and intellectual properties developed during the life of the
Agreement shall become the properties of the City.
15. The Consultant will receive written notification of the award of the contract. Upon on
such notification, the Consultant will proceed with the services required by the
Agreement,
4
V. CONTENT OF PROPOSAL
In order to maintain uniformity with all proposals furnished by Consultants, it is hereby requested the
proposals be limited to a maximum of 20 pages (excluding front and back covers, section dividers and
resumes) and includes the following:
A. A proposal understanding statement containing any suggestions or special concerns that the
City should be made aware of, and a project approach containing any additional scope of work
tasks you feel are necessary for the successful completion of the appraisal project.
B. A project team organization chart identifying those who will perform work and a brief resume
of the key personnel, including similar type work in which they have been directly involved.
Identify the Project Manager/Principal Agent (PM/PA) proposed for the work. The PM/PA will be
the primary contact person to represent your firm and will be the person to conduct the
presentation, if invited for an interview. The Consultant shall list the time availability of the
PM/PA and the key personnel on a percentage basis to provide the services requested. As part of
the Response to the RFP, Consultant shall provide a list of projects and the corresponding
timeline for each project detailing the time commitments Consultant has for the next six
months. Subconsultants, if any, shall be identified with the same requirements as for the prime
Consultant.
C. A list of similar projects, which your firm completed within the last 5 years. Project
information should include project description, agency or client name along with the person to
contact and the telephone number(s), year completed and associated fees.
D. Proposal submittal and signature, Three (3) copies of your proposal shall be signed by a
company official with the power to bind the company in its proposal. All proposals must be
completely responsive to the RFP.
VI. CONSULTANT SELECTION
The response to this Request for Proposal shall contain documentation of Consultant's and/or
Consultant's agency's credentials and expertise in this field. Substantial consideration will be given to
Consultants with demonstrable and documented experience in similar work. Responses will be
evaluated on the basis of the qualifications, abilities, and responsiveness of the proposing firm.
The City of Santa Ana has established a Consultant Selection Committee to evaluate Consultants'
proposals. The evaluation of each proposal will be based on technical criteria and qualifications listed
within the RFP, reference checks, and other information which will be gathered independently. A final
listing of the most qualified Consultants will then be established for possible interview.
W,
VII. ESTABLISHING OF FEES
The Consultant shall furnish a fee schedule for the proposed services. The fee schedule shall depict the
hourly rates for each personnel category to be used on the project. Personnel hourly rates shall reflect
all costs for office overhead, including phones, cellular phones, vehicles, mileage and other direct and
indirect costs. Also the fee proposal shall reflect all anticipated fee increases during contract duration.
The Consultant shall also complete Attachment "A" (Consultant Rate Comparison Form). The
attachment is located at the end of the Request for Proposal and must be included with the
comprehensive fee schedule in a separate sealed envelope.
The contract will be issued for the total not to exceed amount of $50,000. A detailed scope of work
will be outlined when specific project is assigned to the Consultant and then the fee for each assigned
project will be negotiated.
VIII. INSURANCE REQUIREMENTS
A certificate of insurance is enclosed for your reference as Attachment "B". Please refer to the sample
agreement for the necessary amounts of general liability, automotive, worker's compensation and
professional liability insurance. The appropriate endorsements are also shown within the sample
contract agreements. The certificate shall include the City and its officers and employees as insured or
additional insured.
IX. PROFESSIONAL SERVICES AGREEMENT
A.sample Professional Services Agreement is enclosed for your review, as Attachment "C". The RFP
and the Consultant's proposal will be attached and become part of the agreement as exhibits.
XI. COORDINATION
I. Coordination with the City, other consultants and other involved agencies will be
required to achieve satisfactory and timely delivery of the final work product.
Coordination may include, but not be limited to, coordination with Caltrans, FHWA,
Environmental Protection Agency, State Water Quality Board, County of Orange, and
other agencies and consultants.
2. The City will decide the manner in which the coordination of individual matters is
undertaken. At the City's option, coordination efforts may be performed by the
Consultant's direct contact, by the Consultant acting through the City or by the City
only. When coordination efforts require agreements, such agreements shall be
coordinated through the City.
rel
XII. WORK TO BE PERFORMED OR PROVIDED BY THE CITY
1. Prepare Roadway Plans (if necessary)
2. Prepare Right of Way Plans (if necessary)
3. Prepare and execute agreements with other agencies or entities
4. Acquire necessary real estate
5. Administer Relocation Assistance program
b. Business Goodwill Appraisals and Fixtures and Equipment Appraisals
XIII. INFORMATION TO BE FURNISHED BY THE CITY
Structure
a. As -Built Plans (if available)
b. Inspection Reports (if available)
2. Site data (if available)
3. Geological data (if available)
4. Environmental data (if available)
XIV. PROJECT PROGRESS
Progress Review Meetings shall be held at intervals deemed appropriate by the City.
At or before each of these meetings, the Consultant shall furnish two (2) copies of all
completed or partially completed, reports, analysis, estimates, and schedule which
have been developed or altered since the last Progress Review Meeting.
2. Progress Reports shall be submitted at monthly intervals, indicating progress achieved
during the reporting period in relation to the progress scheduled. The Consultant shall
provide the City with two (2) copies of the Progress Report at least four (4) working
days before the Monthly Progress Meeting.
XV. RIGHT TO REJECT PROPOSALS
City reserves the right to reject any or all proposals submitted and no representation is
made hereby that any contract will be awarded pursuant to this RFP or otherwise.
2. All costs incurred in the preparation of the proposal, the submission of additional
information and/or any aspect of a proposal prior to award of a written contract will be
borne by the respondent. The City will provide only the staff assistance and
documentation specifically referred to herein and will not be responsible for any cost
or obligation of any kind, which may be incurred by the respondent. All proposals
submitted to City shall become property of the City.
XVI. TENTATIVE SCHEDULE
A. The City's tentative schedule for this project is as follows:
1. City Release RFP August 5, 2002
2. Proposal Due August 22, 2002
3. Estimated Contract Award September 16, 2002
XVII. PROPOSAL SUBMITTAL DEADLINE
Proposals are due in the office of the Executive Director of the Public Works Agency at 20 Civic
Center Plaza, Santa Ana, CA 92701 on or before 5:00 p.m. on August 5, 2002.
XVIILISSUING OFFICE
Santa Ana Public Works Agency, office of the Executive Director, telephone (714) 647-5071.
XIX. ADDENDA
Any subsequent changes in RFP from the date of issuance to date of submittal will result in an
addendum by the issuing office.
XX. PRIME CONSULTANT RESPONSIBLITIES
The selected Consultant will be required to assume responsibilities for all services in his proposal.
The selected Consultant will be the sole point of contact with regard to contractual matters, including
payment of any and all charges resulting from the Agreement.
XXI. DELAYS
The City reserves the right to delay schedule dates if it is to the advantage of the City of Santa Ana.
XXII. PROJECT CONTROL
Control of the project shall remain the total responsibility of the City of Santa Ana,
XXIII.RULES FOR PROPOSALS
The signer of the proposal must declare in writing that the only person, persons, company or parties
interested in the proposal as principals are named therein; that the proposal is made without collusion
with any other person, persons, company or parties submitting a proposal; that it is in all respects fair
and in good faith without collusion or fraud; and, that the signer of the proposal has full authority to
bind the principal proposer.
8
XXIV.METHOD OF PAYMENT
The Consultant shall submit a monthly invoice to the City for the services rendered in that month. The
invoice shall include a detailed breakdown of the services, the project title, the tasks, the hours, and
hourly rates.
XXV. REGULATIONS
The selected Consultant shall be expected to comply with all applicable federal, state, city regulations,
and contract provisions.
E