HomeMy WebLinkAboutRIOS, NINETTEINSURANCE NOT REQUIRED
WORK MAY PROCEED
CITY CLERK
DATE: SEP 2 4 202�
1�y1�► pnsia [ �i
September 19, 2024
Ninette Rios ("Speaker/Performer")
Ninetterios2l a,gmail.com
Re: Speaker/Performer Engagement A eement
N-2024-323
This letter represents your agreement with the City of Santa Ana ("City") as entered into on the above date for the
engagement described below:
Event Description: As further described in Exhibit A, attached hereto, Ninette Rios will moderate a presentation
and reading of author Andrea Gonzalez's book, Latinos de Exito. A Q&A and book signing will commence once
the presentation concludes. The live, in -person event will be hosted by Patty Lopez, Principal Librarian in charge
of Adult Services at the Santa Ana Public Library.
Date(s): Saturday, September 28, 2024.
Event Time(s): 2:00 p.m. — 6:00 p.m.
4. Location ("Property"): Newhope Library, 122 N. Newhope St., Santa Ana, CA 92704
5. Compensation: An amount not to exceed $300 (payable by check within 30 calendar days of event);
Speaker/Performer must provide IRS form W-9 before payment can be made.
6. Equipment provided by City: microphone, projector, tables and chairs.
7. Equipment provided by Speaker/Performer: All other equipment and materials necessary.
8. City Contact Person (for coordinating purposes only): Dylan Dario ext. 5118
9. Independent Contractor: Speaker/Performer shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed
to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion
or control over the professional manner in which Speaker/Performer performs the services that are the subject matter
of this Agreement; however, the services to be provided by Speaker/Performer shall be provided in a manner
consistent with all applicable standards and regulations. Speaker/Performer shall pay all salaries and wages,
employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
10. Indemnification: Speaker/Performer, his or her agents, or employees (if applicable) agrees to and shall indemnify,
defend, andhold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives
from and against all loss, expenses, or liability (including costs and attorney's fees) arising from the negligence or
willful misconduct of Speaker/Performer, his or her agents, or employees.
11. Release: Speaker/Performer accepts any City -provided equipment used in connection with the performance in their
"as -is" condition, with all faults. Speaker/Performer fully releases, waives and discharges forever any and all
claims, demands, rights, and causes of action of any kind or nature against, and covenants not to sue, City, its elected
officials, officers, employees, agents and volunteers, and all persons acting on behalf of, by, through or under each
of them, under any present or future laws, statutes, or regulations for any claim or event relating to the condition of
the City -provided equipment or Speaker/Performer's use thereof.
Speaker Agreement — Ninette Rios
Page 2
12. The City shall have the right and royalty -free license to simulcast or produce and show a tape -delayed broadcast of
Speaker/Performer's presentation to the City community or general public, through webcast or any other means.
This license shall be non-exclusive and the copyright shall remain with the Speaker/Performer. Copies of
Speaker/Performer's presentation may be maintained by the City, and Speaker/Performer consents to use of such
recordings.
11 Speaker/Performer is solely responsible for payment of royalty fees, performance fees, or similar fees that may be
required by unions or similar organizations. Speaker/Performer shall indemnify the City against any liability or
damages, including attorney's fees, which may arise as a result of violation by Speaker/Performer of copyright laws.
14. Speaker/Performer shall not discriminate because of race, color, creed, religion, sex, marital status, sexual
orientation, age, national origin, ancestry, disability, or any other basis protected by applicable law in connection
with any activities related to this Agreement.
LS, This Agreement shall in all respects shall be interpreted, enforced, and governed exclusively by and under the laws
of the state of California. Both parties agree that Orange County, California, shall be the venue for any action or
proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.
16. This Agreement represents the complete and exclusive statement between the City and Speaker/Performer regarding
the subject matter herein and supersedes any and all other agreements, oral or written, between the parties. This
Agreement may not be modified except by written instrument signed by the City and by an authorized representative
of Speaker/Performer.
CITY OF SANTA
0_,JAlvaro Nunez
City Manager
ATTEST:
infer L Hall -
C'
RECOMMENDED FOR APPROVAL
Brian Sternberg
Library Services Director
Library Services
SPEAKERIPERFORMER
20, 2024 0 7:5 9 PDT)
Ninette Rios
Moderator
APPROVED AS TO FORM:
By:
Br on Salvatierra
Deputy City Attorney
EXHIBIT A
Exhibit A
SCOPE OF SERVICES
VENDOR INFORMATION:
Name: Ninette Rios
Address: NA
Phone Number: NA
Email Address: ninetterios2l(c-)gmail.com
EVENT: Author Presentation and Reading/Q&A Session & Book Signing for Andrea Gonzalez
LOCATION: Newhope Library 122, N. Newhope Santa Ana, Ca. 92704
TERM: One-time event: Saturday, September 28, 2024
COMPENSATION: $ 300.00
DESCRIPTION: In honor of Hispanic Heritage Month Ninette Rios will moderate an Author,
Hour program that will feature author Andrea Gonzalez. She will handle the Q&A portion of the
presentation. The presentation will be conducted in person. It will be hosted by Patty Lopez,
Principal Librarian in charge of Adult Services at the Newhope Public Library as part of the
Author Hour Series. The presentation is free and everyone can attend. It will take place one time
on Saturday, September 28, 2024 from 2:00-6 p.m. at the Newhope Public Library. She will be
compensated $300.00 for her presentation.
Speaker -Performer Agreement—Ninette Rios
(Moderator) UNSIGNED
Final Audit Report 2024-09-20
Created: 2024-09-19
By: Dylan Dario (ddario@santa-ana.org)
Status: Signed
Transaction ID: CBJCHBCAABAAdRrrpjOBMmeVGYNOgDM2Gc9nH5cCDEQx
"Speaker -Performer Agreement—Ninette Rios (Moderator) UNSI
GNED" History
LT) Document created by Dylan Dario (ddario@santa-ana.org)
2024-09-19 - 4:28:48 PM GMT
C'+ Document emailed to Brian Sternberg (bsternberg@santa-ana.org) for signature
2024-09-19 - 4:28:53 PM GMT
"` Email 'viewed by Brian Sternberg (bsternberg@santa-ana.org)
2024-09-19 - 4:30:07 PM GMT
6Q Document e-signed by Brian Sternberg (bsternberg@santa-ana.org)
Signature Date: 2024-09-19 - 4:30:50 PM GMT - Time Source: server
E7M Document emailed to Ninette Rios (ninetterios2l @gmail.com) for signature
2024-09-19 - 4:30:52 PM GMT
L Email Viewed by Ninette Rios (ninetterios2l@gmail.com)
2024-09-19 - 4:39:55 PM GMT
do Document e-signed by Ninette Rios (ninetterios2l @gmail.com)
Signature Date: 2024-09-20 - 2:59:37 PM GMT - Time Source: server
19 Agreement completed.
2024-09-20 - 2:59:37 PM GMT
0 Adobe Acrobat Sign
From:
Kaushal, Aarti
To:
Lopez. Patricia
Cc:
Dario, Dylan
Subject:
RF: Insurance Request: Ninette Rios
Date:
Friday, September 6, 2024 2:05:32 PM
Attachments:
imaae001-onn
imaae005.ina
imaae006JDa
imaae003.ona
imaoe007.ona
Hi Patty,
No worries. No insurance will be required from event moderator.
Thank you,
Aarti
Aarti Kaushal I Risk Manager
City of Santa Ana - Human Resources Department
20 Civic Center Plaza I Santa Ana, CA 92701
Office: (714) 647-5472
Cell: (714) 604-6090
Email: akaushal@santa-ana.org
santa-ana.org I Link In I Instagram.
City Hall is closed every other Friday. Click here for dates
From: Lopez, Patricia <PLopez @santa-ana.org>
Sent: Thursday, September 5, 2024 3:23 PM
To: Kaushal, Aarti <akaushal@santa-ana.org>
Cc: Dario, Dylan <ddario@santa-ana.org>
Subject: FW: Insurance Request: Ninette Rios
Importance: High
Hi Aarti,
Completely forgot to make the request for the moderator who will be moderating the author
hour event on September 28th. See attached.
Hi Patty,
No insurance is required from the presenter.
Thank you,
Aarti
Aarti Kaushal I Risk Manager
City of Santa Ana - Human Resources Department
20 Civic Center Plaza I Santa Ana, CA 92701
Office: (714) 647-5472
Cell: (714) 604-6090
Email: akaushale—santa-ana.org
santa-ana.ora I Linkedln I Instagram
Submission Directions:
1. Subject line must be edited: Insurance Request: Contractorlinsured Name
2. Complete email template and attach the following documents:
a. Draft agreement
b. Scope of services
c. PO, RFP, and any other documents which describe services to be provided
3. Send to Risk Management Division at RMDasanta-ana.org
4. RMD will respond within 7-business days
Department:
Library
Department Contact/
Patty Lopez
Project Manager Name:
Direct Phone Number:
714 647-5325
Contractor/Vendor Name:
Ninette Rios
Brief description of
In honor of Hispanic Heritage Month Author, Ninette Rios
services:
will moderate the author hour presentation and reading
of the book Latinos de Exito, presented by Andrea
Gonzalez.
Patty Lopez
Principal Librarian, Adult Services
Santa Ana Public Library
26 Civic Center Plaza I Santa Ana, CA 92701
(P) 714-647-5325 f I ta-ana.or
hffps://www.sonfQ::.ao-o-.QM/library
logo2
logol
U