HomeMy WebLinkAboutItem 15 - Appropriation Adjustment for FY 2023 Homeland Security Grant Program Funding Police Department
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Item # 15
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
October 1, 2024
TOPIC: Fiscal Year 2023 Homeland Security Grant Program
AGENDA TITLE
Appropriation Adjustment for FY 2023 Homeland Security Grant Program Funding
(Non-General Fund)
RECOMMENDED ACTION
Approve an appropriation adjustment recognizing $5,113,750 in the FY 2023 Urban
Area Security Initiative, Federal Grant-Indirect revenue account and appropriate same
to the UASI CalOES Santa Ana expenditures accounts. (Requires five affirmative votes)
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The United States Department of Homeland Security has developed the Urban Areas
Security Initiative (UASI) grant funding program. UASI is designed to address the
unique planning, equipment, training, and exercise needs of high-threat, high-density
urban areas and provides funds to local emergency first responders that assist in
building an enhanced and sustainable capacity to prevent, protect, respond to, mitigate,
and recover from acts of terrorism.
The grant specifically provides funding for anti-terrorism equipment, planning, training,
exercises, and technical assistance. Santa Ana has been designated as an Urban Area
Core City since 2003. As such, for selected grant years, Santa Ana is the fiduciary for
the region and manages projects, which includes providing training and procuring
equipment utilized by the 34 jurisdictions in Orange County.
On May 2, 2023, the City Council adopted a resolution authorizing the City Manager
and/or the Police Chief to apply for the FY 2023 UASI Grant and upon award, enter into
an agreement with the California Governor’s Office of Emergency Services (CalOES)
for the FY 2023 UASI Grant. On July 26, 2024, the City of Santa Ana was awarded the
FY 2023 UASI grant and the Police Department is now seeking City Council approval to
appropriate the funds.
Fiscal Year 2023 Homeland Security Grant Program
October 1, 2024
Page 2
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Total funding for the UASI Grant Program is established through an Appropriation Act
set forth by Congress. Award amounts for each Urban Area are determined using a
methodology assessing relative risk of terrorism, in accordance with the 9/11 Act. Over
the years, Congress has steadily decreased the amount of funding allocated to DHS
and subsequently the UASI Grant Program. As a result, the total number of Urban
Areas and the award amounts have been greatly reduced. Santa Ana’s UASI award
amount has steadily decreased from a high of $25,254,334 in 2004 to the current award
amount of $5,113,750 for FY 2023.
Of the current award, $835,000 is obligated to the Orange County Intelligence
Assessment Center. Other projects to be funded by this grant includes the “If You See
Something, Say Something” campaign, Ready OC Preparedness campaign, portable
vehicle barriers, and training and exercises for the Orange County area. The FY 2023
grant will cover the period of September 1, 2023 through August 31, 2026.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
The appropriation adjustment will recognize $5,113,750 in the FY 2023 Urban Area
Security Initiative revenue account (no. 12514002-52001) and appropriate same to
expenditure account (nos. 12514407-various) for the following fiscal years:
Fiscal
Year
Accounting Unit
– Account No.Fund Description
Accounting Unit –
Account No.
Description
Amount
FY 24-25 12514407-
various OES UASI UASI CalOES Santa
Ana, Various $2,045,500
FY 25-26 12514407-
various OES UASI UASI CalOES Santa
Ana, Various $3,068,250
Total $5,113,750
The amounts above are projections and subject to change. Any remaining balances not
expended at the end of each fiscal year will be presented to City Council for approval of
carryovers to the subsequent fiscal year.
EXHIBIT(S)
1. Award Letter and Grant Subaward
Submitted By: Robert Rodriguez, Acting Chief of Police
Approved By: Alvaro Nuñez, City Manager
Chief of Police
60 Civic Center Plaza
Robert Rodriguez
Santa Ana, CA 92702
Anaheim / Santa Ana UASI
July 26, 2024
Dear Chief Rodriguez:
NANCY WARD
DIRECTOR
3650 SCHRIEVER AVENUE, MATHER, CA 95655
(916) 845-8510 TELEPHONE
NOTIFICATION OF SUBRECIPIENT APPLICATION APPROVAL
FY 2023 Homeland Security Grant Program (HSGP)
Subaward #: 2023-0042, Cal OES ID: 059-95010
The California Governor's Office of Emergency Services (Cal OES) has approved your
FY 2023 Homeland Security Grant Program (HSGP) application in the amount of
$5,113,750. As of the date of this letter, you may request reimbursement of eligible
grant expenditures using the Cal OES Financial Management Forms Workbook (FMFW)
available at www.caloes.ca.gov. A copy of your approved subaward is enclosed for
your records.
Any activities requiring additional review (e.g., Environmental Planning and Historic
Preservation, Allowability Requests, procurement of Aviation or Controlled Equipment,
etc.) shall not incur costs until you receive written approval for those activities.
This subaward is subject to all provisions of 2 CFR Part 200, Subpart F - Audit
Requirements. Any funds received in excess of current needs, approved amounts, or
those found owed as a result of a final review or audit, must be refunded to the State
within 30 days upon receipt of an invoice from Cal OES.
For additional information, please contact your Cal OES Program Representative.
SUBJECT:
Homeland Security & Emergency Management Grants Processing
Enclosure
cc: Subrecipient file
GAVIN NEWSOM
GOVERNOR
www.CalOES.ca.gov
Supplemental Grant Subaward Information – Cal OES 2-101a (9/2021) Revised 4/7/23
CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES
SUPPLEMENTAL GRANT SUBAWARD INFORMATION
1.Cal OES Contact Information Section:
Governor’s Office of Emergency Services
Nancy Ward, Director
3650 Schriever Avenue
Mather, CA 95655
2.Federal Awarding Agency Section:
Federal Program
Fund / AL #
Federal Awarding
Agency
Federal
Award Date
Total Federal
Award
Amount
Total Local
Assistance
Amount
Homeland
Security Grant
Program/ 97.067
US Department of
Homeland Security
09/01/2023 $202,198,718 $192,088,782
3.Project Description Section:
•Project Acronym:
Nonprofit Security Grant Program (HSGP)
•Project Description:
Support state and local efforts to prevent terrorism and other catastrophic
events and to prepare the Nation for the threats and hazards that pose the
greatest risk to the security of the United States.
4.Research & Development Section:
Is this Subaward a Research & Development grant? Yes ☐ No ☒
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
(Cal OES Use Only)
CCII OES #FIPS # i i VS#i Suboward # I 2023-0042
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
GRANT SUBAWARD FACE SHEET
The California Governor's Office of Emergency Services (Cal OES) hereby makes O Grant Subaword of funds to the following:
Anoheim/!Santo Ano UASI 1 a. UEI:1. Subrecipient:KZE9G2M4GRX9
2. Implementing Agency:City of Santa Ano; Homeland Security Division 2a. UEI:KZE9G2M 4GRX9
3. Implementing Agency Address:60 Civic Center Plaza
iSkeet)
Sonto Ana
iCitYl
92701-1781
iZip+4)
4. Location of Project:Various Locations
(Cilyl
Oranqe County
(Countyl (Zip+41
5. Disaster/Program Title:Homeland Security Grant Program 6. Performance /
BudgefPeriod: September1.2023(Start Date)
to May 31. 2026
(End Datel
7. Indirec' Cost Rate:N 'A Federally Approvid ICR (if applicable):
Item
Number
Grant
Year
Fund
Source
A. State B. Federal C. Total D. Cash Match E. In-Kind Match F. Total Match G. Total Cost
8.2023 UASI $4,278,7 50 $4,278,7 50 $4,278,7 50
9.2023 UASI-20 $400,000 $400,000 $400,000
10.2023 SHSP $315,000 $315,000 $315,000
11.2023 SHSP-20 $120,000 $120,000 $120,000
12.
Total Project Cost $5,113,750 $5,113,750 $5,113,7 50
13. CertiTication - This Grant Subaward consists of this title page. the opplica+ion for +rie grant. which is attached and mode Cl part hereof, the
Assurances/Certifications. and any oftoched Special Conditions. I hereby certify I am vested with the authority to enter into this Grant Subaword. and hove the
approval of the City/County Financial Officer. City Manager. County Administrator. Governing Board Choir. or other Approving Body. The Subrecipient certifies that
Clll funds received pursuant to this agreement will be spent exclusively on the purposes specified in the Grant Suboward. The Subrecipient accepts this Grant
Suboward and agrees to administer the grant project in accordance with the Grant Suboward OS well as all applicable stote and federal laws. audit requirements,
federal program guidelines. ond Cal OES policy and program guidance. The Subrecipient further agrees that the allocation of funds may be contingent on the
enactment of the State Budget.
14. CA Public Records Act - Grant applications are subject to the California Public Records Act. Government Code section 7920 e+ seq. Do not put any personally
identifiable information or private information on this application. If you believe that any of the information you are putting on this application is exempt from the
Public Records Act. please attach a statement thot indicates what portions of the application and the basis for the exemption. Your sto+ement that the information
is not subJecf to the Public Records Act will not guarantee that the information will not be disclosed.
15. Official Authorized to Sign for Subrecipient:
ROBERT RODRIGUEZName:ROBERT RODRIGUEZ Title:ACTING CHIEF OF POLICE
Payment Mailing Address: 60 Civic Center Plazo / City: Santa Ana
Date
16. Federal Employer ID Number: 1,'?5-6000785
FOR Cal OES USE ONLY)
hereby certify upon my personal knowledge that budgeted funds are available kor the period and purposes ol this expenditure slated above.
Zip Code+4:
l 1/27 /23
92702-19 61
Title: ACTING CHIEF OF POLICE
(Cal OES Fiscal Officer)(Daiel [Cal OES Dliector OT Deslgnee)(Dalel
l of 1 Grant Subaward Face Sheet Cal OES 2-101 (Revised 05/2023)
SL: 14733
Pgm: 0385
ENY: 2024-25 Chapter: 22
Item: 0690-101-0890
FAIN#: EMW-2023-SS-00042 09/01/23 to 08/31/26
Fund: Federal Trust AL#: 97.067
Program: Homeland Security Grant Program
Match Req.: None
Project No.: OES23HSGP000012 Amount: $ 315,000
SL: 14753
Pgm: 0385
09/01/23 to 08/31/26
SC: 2024-14733
ENY: 2024-25 Chapter: 22
Item: 0690-101-0890
FAIN#: EMW-2021-SS-00081
Fund: Federal Trust AL#: 97.067
Program: Homeland Security Grant Program
Match Req.: None
Project No.: OES21HSGP000012 Amount: $ 120,000
SC: 2024-14753
ENY: 2024-25 Chapter: 22 SL: 14743
Item: 0690-101-0890 Pgm: 0385
FAIN#: EMW-2023-SS-00042 09/01/23 to 08/31/26
Fund: Federal Trust AL#: 97.067
Program: Homeland Security Grant Program
Match Req.: None
Project No.: OES23HSGP000012 Amount: $ 4,278,750
SL: 14763
Pgm: 0385
SC: 2024-14743
ENY: 2024-25 Chapter: 22
Item: 0690-101-0890
FAIN#: EMW-2023-SS-00042 09/01/23 to 08/31/26
Fund: Federal Trust AL#: 97.067
Program: Homeland Security Grant Program
Match Req.: None
Project No.: OES23HSGP000012 Amount: $ 400,000
SC: 2024-14763
ML# 782852
059-95010
Docusign Envelope ID: 7DD563C6-1C41-4CB2-91A2-81B079EACF66
7/19/2024 7/19/2024