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HomeMy WebLinkAboutItem 25 - Proposed Revisions to Youth Commission Bylaws Parks, Recreation, and Community Services www.santa-ana.org/parks-recreation Item # 25 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 1, 2024 TOPIC: Youth Commission Bylaws AGENDA TITLE Proposed Revisions to Youth Commission Bylaws RECOMMENDED ACTION Adopt a resolution approving revised bylaws for the Youth Commission to reflect a new meeting date and time, update procedures, and make clerical edits. RESOLUTION NO. 2024-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING REVISED BYLAWS FOR THE YOUTH COMMISSION GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Youth Commission acts in an advisory capacity to the City Council in matters pertaining to youth and teen services and programs. At their meeting of August 7, 2024, the Youth Commission proposed that the Youth Commission bylaws be amended, specifically Section 5.0 Meetings, 5.4 Regular Meetings. At their meeting of September 16, 2024, the Youth Commission by a vote of 6-0, approved moving the date of regular Youth Commission meetings from the first Wednesday of the month to the third Monday of the month at 6:00 pm. Additionally, staff proposes a change to Section 5.0 Meetings, 5.2 Procedures, to reflect the use of Rosenberg’s Rules of Order to govern the general conduct of meetings, in alignment with the City Council rules and procedures, along with non-substantive clerical edits throughout the bylaws. Pursuant to Santa Ana Municipal Code Section 2-453, the bylaws of the Youth Commission shall be approved by the City Council. Youth Commission Bylaws October 1, 2024 Page 2 4 5 9 1 ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Resolution with Exhibit A 2. Youth Commission Bylaws (Red-Lined) Submitted By: Hawk Scott, Executive Director of Parks, Recreation and Community Services Approved By: Alvaro Nuñez, City Manager Resolution No. 2024-XXX Page 1 of 2 #434358v1 RESOLUTION NO. 2024-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING REVISED BYLAWS FOR THE YOUTH COMMISSION WHEREAS, on September 1, 2020, Ordinance No. NS-2992 was adopted by the City Council, modernizing the municipal code by organizing and consolidating all boards, commission, and committee matters into Chapter 2; and WHEREAS, revised bylaws for the Youth Commission were developed to be in alignment with Ordinance No. NS-2992; and WHEREAS, the existing bylaws of the Youth Commission were approved by City Council on June 15, 2021 via Resolution No. 2021-036; and WHEREAS, the Youth Commission and staff propose various changes to the exiting bylaws of the Youth Commission; and WHEREAS, Santa Ana Municipal Code Section 2-453 requires that the City Council approve the Youth Commission bylaws. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Ana as follows: Section 1. The revised bylaws for the Youth Commission, attached as Exhibit A, are hereby approved. Section 2. This Resolution shall take effect immediately upon the signing of this Resolution by the City Council and the City Clerk shall attest to and certify this the vote adopting this Resolution. ADOPTED this ___ day of __________, 2024. _______________________ Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By:_________________________ Laura A. Rossini Chief Assistant City Attorney AYES: Councilmembers: _________________________________________ NOES: Councilmembers: _________________________________________ ABSTAIN: Councilmembers: _________________________________________ ABSENT: Councilmembers: _________________________________________ CERTIFICATE OF ATTESTATION AND ORIGINALITY I, JENNIFER L. HALL, City Clerk, do hereby attest to and certify the attached Resolution No. 2024-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on ____________, 2024. Date:_______________ _______________________ Jennifer L. Hall City Clerk City of Santa Ana YOUTH COMMISSION BYLAWS 1.0 NAME The name of this advisory body of the City of Santa Ana shall be the Youth Commission (hereinafter "Commission"). 2.0 RESPONSIBILITIES AND DUTIES OF COMMISSION 2.1 Act in an advisory capacity to the City Council in matters pertaining to youth and teen services, programs, and cooperation with other public and/or private agencies; 2.2 Act in an advisory capacity and consider the proposed annual budget for the Parks, Recreation and Community Services Agency and make recommendations regarding youth services to the City Manager and/or City Council; 2.3 Act in an advisory capacity to the City Council in recommending policies and/or legislation for improving the position of the youth in the City of Santa Ana; and 2.4 Perform such other duties as may be directed by the City Council. 3.0 MEMBERSHIP Except as otherwise specified in the city charter, the members of the commission shall be appointed, and may be removed, by the City Council, subject in both appointment and removal by the affirmative votes of a majority of the members. 3.1 VACANCIES Vacancies arising from whatever cause shall be filled pursuant to Santa Ana Municipal Code Section 2-326. 3.2 REMOVAL A Commissioner may be removed by the City Council from the commission in the following circumstances: 3.2.1 Absent from two (2) regular meetings consecutively without permission of the commission expressed in its official minutes; or 3.2.2 Fails to attend at least one-half of the regular meetings within a calendar year; or 3.2.3 Is convicted of a crime involving moral turpitude; or 3.2.4 Ceases to be a resident of the city. 4.0 OFFICERS The commission shall elect from its members a chairperson and vice chairperson, each of whom shall serve in such position for the term of one (1) year. No member shall serve in the position of chairperson for more than one (1) term. Exhibit A 4.1 ELECTION The election of each chairperson and vice-chairperson shall be held annually at the July meeting and officers assume their elected positions at the August meeting. 4.2 CHAIR The Chair shall be responsible for the general supervision, direction, and control of the business and affairs of this Commission. The Chair shall preside over all meetings and represent the Commission, the City Council, and City staff. 4.3 VICE CHAIR In the absence or resignation of the Chair, the Vice Chair shall perform all of the duties of the Chair, and in so acting, shall have all of the authority of the Chair. The Vice Chair shall have such other powers and perform such other duties as may be prescribed by the Commission. 5.0 MEETINGS All meetings shall be open to the public and shall conform to the provisions of the "Ralph M. Brown Act". 5.1 AGENDA Agenda items may be submitted thirty-days in advance by any Commissioner upon notification to the Chair or City liaison. The agenda shall be established with items as coordinated by the Chair and Recording Secretary. 5.2 PROCEDURES Rosenberg’s Rules of Order shall govern the general conduct of meetings. 5.3 QUORUM A majority of the Commission Members shall constitute a quorum. A majority vote of all Commission Members shall be required to carry a motion, proposal, and/or resolution. 5.4 REGULAR MEETINGS Regular meetings of the Commission are scheduled for the Third Monday of the month at 6:00 pm. All regular meeting agendas shall be posted in a location accessible to the public at least 72 hours before the time of the meeting and must describe the business to be transacted. The Chair and Recording Secretary may cancel meetings for any reason(s) deemed necessary or infeasible to hold the scheduled meeting. Revised: October 1, 2024 Revised: June 15, 2021 Approved: November 17, 2015 Exhibit 2 PROPOSED YOUTH COMMISSION BYLAWS 1.0 NAME The name of this advisory body of the City of Santa Ana shall be the Youth Commission (hereinafter "Commission"). 2.0 RESPONSIBILITIES AND DUTIES OF COMMISSION 2.1 Act in an advisory capacity to the Ccity Ccouncil in matters pertaining to youth and teen services, programs, and cooperation with other public and/or private agencies; 2.2 Act in an advisory capacity and consider the proposed annual budget for the Pparks, Rrecreation and Ccommunity Sservices Aagency and make recommendations regarding youth services to the Ccity Mmanager and/or Ccity Ccouncil; 2.3 Act in an advisory capacity to the Ccity Ccouncil in recommending policies and/or legislation for improving the position of the youth in the City of Santa Ana;and 2.4 Perform such other duties as may be directed by the cCity cCouncil. 3.0 MEMBERSHIP Except as otherwise specified in the city charter, the members of the commission shall be appointed, and may be removed, by the Ccity Ccouncil, subject in both appointment and removal by the affirmative votes of a majority of the members. 3.1 VACANCIES Vacancies arising from whatever cause shall be filled pursuant to Santa Ana Municipal Code Section 2-326. 3.2 REMOVAL A Commissioner may be removed by the cCity Ccouncil from the commission in the following circumstances: 3.2.1 Absent from two (2) regular meetings consecutively without permission of the commission expressed in its official minutes; or 3.2.2 Fails to attend at least one-half of the regular meetings within a calendar year; or 3.2.3 Is convicted of a crime involving moral turpitude; or 3.2.4 Ceases to be a resident of the city. 4.0 OFFICERS The commission shall elect from its members a chairperson and vice chairperson, each of whom shall serve in such position for the term of one (1) year. No member shall serve in the position of chairperson for more than one (1) term. Exhibit 2 Proposed Youth Commission Bylaws Page 2 of 2 4.1 ELECTION The election of each chairperson and vice-chairperson shall be held annually at the July meeting and officers assume their elected positions at the August meeting. 4.2 CHAIR The Chair shall be responsible for the general supervision, direction, and control of the business and affairs of this Commission. The Chair shall preside over all meetings and represent the Commission, the City Council, and City staff. 4.3 VICE CHAIR In the absence or resignation of the Chair, the Vice Chair shall perform all of the duties of the Chair, and in so acting, shall have all of the authority of the Chair. The Vice Chair shall have such other powers and perform such other duties as may be prescribed by the Commission. 5.0 MEETINGS All meetings shall be open to the public and shall conform to the provisions of the "Ralph M. Brown Act". 5.1 AGENDA Agenda items may be submitted thirty-days in advance by any Commissioner upon notification to the Chair or City liaison. The agenda shall be established with items as coordinated by the Chair and Recording Secretary. 5.2 PROCEDURES Robert's Rosenberg’s Rules of Order shall govern the general conduct of meetings. 5.3 QUORUM A majority of the Commission Members shall constitute a quorum. A majority vote of all Commission Members shall be required to carry a motion, proposal, and/or resolution. 5.4 REGULAR MEETINGS Regular meetings of the Commission are scheduled for the Third First Monday Wednesday of the month at 6:00 pm . All regular meeting agendas shall be posted in a location accessible to the public at least 72 hours before the time of the meeting and must describe the business to be transacted. The Chair and Recording Secretary may cancel meetings for any reasons deemed unnecessary or infeasible to hold the scheduled meeting.