HomeMy WebLinkAbout2024-063 - Accepeting Grant Funds From the Irvine FoundationRESOLUTION NO. 2024-063
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA APPROVING THE ACCEPTANCE OF GRANT
FUNDS FROM THE IRVINE FOUNDATION TO IMPROVE
COORDINATION, SERVICE DELIVERY, AND SUPPORT
TO LOW-INCOME COMMUNITIES IN SANTA ANA
WHEREAS, the City submitted a proposal to The James Irvine Foundation
("Grantor") in support of the Better Career's Public Sector Practice Change Grant making
portfolio. The proposal, representing ongoing initiatives at the WORK Center, aims to
develop a cross -agency learning plan designed to foster shared goals, enhance service
coordination, and optimize resource alignment between Santa Ana Workforce
Development Board (WDB) and regional State of California Employment Development
Department (EDD) staff. The collaboration seeks to improve workforce service delivery
to vulnerable areas across the City of Santa Ana ("Project").
WHEREAS, Grantor is a private, nonprofit organization based in California, with a
focus on creating opportunities for low-income Californians to achieve economic mobility.
WHEREAS, in October 2024, Grantor announced its intent to award the City
$300,000 to support the WDB's efforts to enhance coordination of workforce services and
resources between key agencies within the City's local workforce ecosystem ("Grant").
This funding will enable the City's WDB to retain a consultant skilled in facilitating
conversations and assist in development of a comprehensive learning plan, implement
improvements, and evaluate outcomes aimed at streamlining workforce services and
jobseekers through collaboration between the City and the EDD.
WHEREAS, the City will enter into a contract with the Grantor ("Exhibit A") to
accept the Grant funds and to implement the goals and objectives detailed in the Project,
which was submitted to and accepted by the Grantor, Grant Number 24-21619.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SANTA ANA AS FOLLOWS:
Section 1. The City Council of the City of Santa Ana hereby:
A. Approves the acceptance of grant funds of up to a maximum amount of Three
Hundred Thousand Dollars ($300,000) for the Grant Project; and
B. Certifies that the City has or will have available, prior to commencement of
Project work utilizing specified Grant funds, sufficient funds, including those
provided by this Grant, to complete the Project; and
Resolution No. 2024-063
Page 1 of 16
C. Certifies that the City has or will provide sufficient funds to operate and
maintain the Project through the Grant funds; and
D. Certifies that the City has reviewed, understands, and agrees to the
provisions contained in the Grant Agreement for Grant No. 24-21619 ("Grant
Agreement") attached as Exhibit A; and
E. Delegates the authority to the City Manager, or designee, to conduct all
negotiations, sign and submit all documents, including, but not limited to
applications, agreements (including but not limited to the Grant Agreement,
attached hereto as Exhibit A); and
F. Agrees to comply with all applicable federal, state and local laws, ordinances,
rules, regulations and guidelines.
Section 2. This Resolution shall take effect immediately upon its adoption by the
City Council, and the City Clerk shall attest to and certify the vote adopting this Resolution.
Adopted this 19t' day of November, 2024.
APPROVED AS TO FORM:
Sonia R. Carvalho, City Attorney
By: A � zl4: �1� �
An rea Garcia -Miller
Assistant City Attorney
AYES: Councilmembers Amezcua, Bacerra, Hernandez, Lopez,
Penaloza Phan Vazquez 7
NOES: Councilmembers None (0)
ABSTAIN: Councilmembers None 0
ABSENT: Councilmembers None (0)
Resolution No. 2024-063
Page 4 of 16
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, JENNIFER L. HALL, City Clerk, do hereby attest to and certify the attached Resolution
No. 2024-063 to be the original Resolution adopted by the City Council of the City of
Santa Ana on November 19, 2024.
Date:'"
nnifer . Hall�
j Ci' n��
City of San�� t�Fia
Resolution No. 2024-063
Page 3 of 16
[THIS PAGE INTENTIONALLY LEFT BLANK]
Resolution No. 2024-063
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EXHIBIT A
Resolution No.2024-063
Page 5 of 16
IThe James Irvine
Foundation
October 15, 2024
Alvaro Nunez
City Manager
City of Santa Ana
20 Civic Center Plaza
Santa Ana, CA 92701
Dear Alvaro Nunez:
It is my pleasure to inform you that The James Irvine Foundation has approved a $300,000 grant to City
of Santa Ana to develop an enhanced partnership strategy between Santa Ana WDB and EDD,
collaboratively identifying shared goals, resources, and activities in order to improve coordination,
service delivery, and support to low-income communities in Santa Ana, to be spent over 24 months.
Kriztina Palone, Senior Program Officer, is responsible for monitoring this grant. Kriztina will be
contacting you to see if you have any questions about the enclosed Grant Agreement and to discuss
expectations for ongoing interactions between your organization and the Foundation. You can expect
timely and thoughtful responses from Kriztina to any questions you raise or reports that you submit to
the Foundation. We understand that circumstances may evolve over the time period of a grant and we
are open to discussing adjustments to the objectives should this occur. Please direct all future
communications regarding this grant to Kriztina and please also consider Mikaela Wilburn, Program
Associate, and Kelly Martin, Director of Grants Administration, to be resources to you.
This grant is subject to the terms outlined in the enclosed Grant Agreement. We have also included our
Grantee Communications Guidelines and ask that you review them before countersigning the Grant
Agreement. After you have reviewed these documents, please have an appropriate officer DocuSign the
agreement. The signed original should be retained for your files.
We are delighted to offer this support to City of Santa Ana and look forward to working with you during
the course of the grant.
Sincerely,
Donald J. Howard
President and CEO
Enclosure
Resolution No.2024-063
Page 6of16
One Bush Street, Suite 600, San Francisco, CA 94104
415.777.2244 1 Los Angeles 213,236.0552
@irvineFdn I www.irvine org
The James Irvine Foundation
GRANTAGREEMENT
This Grant from The James Irvine Foundation (the "Foundation") is to be used only for the purposes
described below and is subject to your acceptance of the conditions specified below. This Agreement will
be effective when it has been signed by an authorized representative of your organization and a signed
copy is received by the Foundation (electronic PDF acceptable.)
Grantee: City of Santa Ana
Grant Amount: $300,000.00
Grant Number: 24-21619
Time Period: Beginning, for 24 months. Only expenses related to this time period may be
charged against grant funds.
Project Title: To develop an enhanced partnership strategy between Santa Ana WD8 and EDD,
collaboratively identifying shared goals, resources, and activities in order to
improve coordination, service delivery, and support to low-income communities
in Santa Ana.
Goal(s): 1. To improve partnerships with the EDD and other co -located partners and
improve service delivery, align resources, and create a seamless support
system that fosters long-term economic stability and career success for
marginalized and vulnerable populations and communities in Santa Ana.
2. To enhance the internal capacity of the SAWDB Career Services staff and
its WORK Center partners.
Objective(s): 1. To host planning meetings with EDD and other co -located partners to
improve coordination, share resources, and streamline service delivery
for underserved and low -wage populations.
2. To launch a joint initiative with EDD that aligns workforce services,
specifically FDD's RESEA and the SAWDB's workforce programs.
3. To train and upskill workforce professionals from SAWDB, EDD, and
other partner staff working at the WORK Center to advance job search
technology and emerging industry skills through workshops, online
modules, and hands-on training sessions.
4. To establish and support a continuous learning and professional
development strategy that will guide how staff operate at the WORK
Center.
The James Irvine Foundation — Project Support Grant Agreement— Grant Number: 24-21619 Page 1 of 10
Resolution No. 2024-063
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Conditions: Supplanting vs. Supplementing
mant 4;rhpr9ule'
Please note that the first payment is pending receipt of the executed grant agreement. All other
payments are subject to receipt and approval of interim reports. Payments will be sent electronically.
Reporting Schedule:
Grantee Report Due Date
Final Narrative and Financial Report November 2, 2026
All grant requirements must be submitted through the Foundation's online system, accessible on our
Web site at www.irvine.org/Portal. Please login to your account and submit the requirements listed
above by the date indicated. Please refer to the enclosed Grantee Reporting Guidelines for details on
reporting to the Foundation.
The James Irvine Foundation — Project Support Grant Agreement — Grant Number: 24-21619 Page 2 of 10
Resolution No.2024-063
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IRS DETERMINATION
This grant is specifically conditioned upon Grantee's status as an eligible grantee of the Foundation. The
Foundation has obtained a copy of Grantee's IRS determination letter and/or verified Grantee's tax status
on IRS Publication 78, evidencing the eligibility of Grantee to obtain support from the Foundation. The
Foundation has also verified that no revocation of the determination letter has been published by the IRS.
Grantee confirms that it is exempt from federal income tax as defined in Section 501(c)(3) of the Internal
Revenue Code (the "Code") and that it is not a private foundation as defined in Code Section 509(a).
Grantee also confirms that it has not had any substantial change in sources of support for any taxable year
affected by this grant. Grantee shall notify the Foundation immediately of any change in (a) Grantee's tax-
exempt status or its foundation status, or (b) Grantee's executive staff or key staff responsible for
achieving the grant purposes.
It. GRANTEE'S FINANCIAL RESPONSIBILITIES
Grantee shall treat grant funds as restricted assets and shall maintain books to show the grant funds
separately. Grantee shall comply with applicable laws regarding the prudent and productive investment
of all grant funds not required to be expended for grant purposes in the near term, and all interest or
appreciation accruing thereon shall be restricted to the grant purposes. Grant funds maybe commingled
with Grantee's other liquid assets OR investments. All expenditures made in furtherance of the purposes
of the grant shall be charged off against the grant and shall appear on Grantee's books. Grantee shall
keep adequate records to substantiate its expenditures of grant funds. Grantee is expected to maintain
complete and accurate financial records of revenues and expenditures relating to the grant for at least
four (4) years after the Grantee has expended the last of the grant funds. In the event that the Foundation
is audited by any government agency, it may be necessary, in rare instances, for the Foundation to
examine, audit, or have audited the records of Grantee insofar as they relate to activities supported by
this grant. Any expenses related to such activities will be borne by the Foundation.
I I 1 1.1:12111011111I►10
To enable the Foundation to evaluate the effectiveness of this grant, Grantee shall submit to the
Foundation a written report for any annual accounting period of Grantee during which Grantee receives,
holds, or spends any of the grant funds. Please refer to the enclosed Grantee Reporting Guidelines for
details on reporting to the Foundation. If more than one report is required, the final report shall outline
Grantee's use of all grant funds and charitable activities from the date of the disbursement of this grant
until Grantee expended the last of the grant funds.
IV. EXPENDITURE OF GRANT FUNDS
The grant is for the purpose(s) stated in this agreement. Grant funds maybe expended only in accordance
with the terms set forth herein. Grant funds may not be expended for any other purpose without prior
written approval by the Foundation. Grantee shall repay to the Foundation any portion of the grant funds
which is not spent or committed for the purposes stated in this agreement. Permission to make any major
change (line items added or deleted or transfers among line items greater than 20 percent of the approved
line item amount) to the approved budget must be requested in writing, and approved by the Foundation
in advance of the implementation of the change.
The lames Irvine Foundation — Project Support Grant Agreement — Grant Number: 24-21619 Page 3 of 10
Resolution No.2024-063
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Grantee shall not use any portion of the grant to participate or intervene in any political campaign on
behalf of or in opposition to any specific candidate for public office, to induce or encourage violations of
law or public policy, to cause any private inurement or improper private benefit to occur, or to take any
other action inconsistent with Code Section 501(c)(3). Grantee shall not use any portion of the grant funds
to support any form of violent political activity, terrorists, or terrorist organizations. Grantee shall not use
any portion of the grant for reportable or disclosable activities under applicable state or local campaign
finance disclosure or election laws, such as ballot measure contributions.
The grant shall not be used in any attempt to influence legislation within the meaning of Section 4945(e)
of the Code, and neitherthe Foundation nor the Grantee has entered into any agreement, oral orwritten,
to that effect. This prohibition shall not prevent Grantee from using grant funds for communications that
do not qualify as lobbying under federal tax law, such as communications with legislators that do not refer
to any specific legislation or that refer to legislation without reflecting any view on it; Grantee may also
use grant funds for communications that qualify for any exception to the definition of lobbying under
federal tax law, such as nonpartisan analysis, study, or research, or certain responses to requests from a
legislative or government agency for comments on legislation.
V. NO PLEDGE
Neither this Agreement nor any other statement, oral or written, nor the making of any contribution or
grant to Grantee shall be interpreted to create any pledge or any commitment by the Foundation or by
any related person or entity to make any other grant or contribution to Grantee or any other entity for
this or any other project. The grant contemplated by this Agreement shall be a separate and independent
transaction from any other transaction between the Foundation and Grantee or any other entity.
VI. PUBLICATIONS; LICENSES
Any information contained in publications, studies, or research funded by this grant shall be made
available to the public in electronic form following such reasonable requirements or procedures as the
Foundation may establish from time to time. Grantee grants to the Foundation an irrevocable,
nonexclusive license to publish any publications, studies, or research funded by this grant at its sole
discretion.
VII. ANTI -DISCRIMINATION
Grantee agrees that, in the performance of this Agreement, it will not unlawfully discriminate in its
employment practices, volunteer opportunities, or the delivery of programs or services, on the basis of
race, color, religion, gender, national origin, ancestry, age, medical condition, handicap, veteran status,
marital status, sexual orientation, or any other characteristic protected by law.
Vill. USE OF SUBGRANTEES OR CONTRACTORS
With regard to the selection of any subgrantee necessary to carry out the purposes of the grant, Grantee
retains full discretion and control over the selection process, acting completely independently of the
Foundation. There is no agreement, written or oral, by which the Foundation may cause Grantee to
choose any particular subgrantee orcontractor. Specifically, the Foundation is not earmarking Grant funds
for any particular consultant or third party selected by Grantee and named in Grantee's grant proposal,
and the final selection of such consultants or third party service providers is within the discretion of
The James Irvine Foundation — Project Support Grant Agreement — Grant Number: 24-21619 Page 4 of 10
Resolution No.2024-063
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Grantee. Any references in Grantee's proposed budget to specific named third parties who are projected
to receive service fees from Grant funds, are understood by the Foundation to be statements of Grantee's
current intent, and the final selection of such third parties and the terms their engagement by Grantee
(including the amount of fees) is within Grantee's discretion and control.
In accordance with the Foundation's Indenture of Trust, any funds regranted to public agencies, or
agencies established by the federal, state, or a local government, should supplement and not supplant
government support.
IX. PUBLICITY, PUBLICATIONS, AND COMMUNICATIONS
The Foundation should be recognized for its support of your work in your public communications about
the funded project or activities. For example, please note the Foundation's support on any websites or
web pages about the project and in any announcements or other materials funded by this grant. Grantee
should follow the instructions provided in the Grantee Communications Guidelines included in this packet.
If you believe that publicly recognizing the Foundation's funding of your work may not be appropriate —
either for the Grantee or the Foundation — please contact the Foundation to discuss options.
X. INDEMNIFICATION
In the event that a claim of any kind is asserted against the Grantee or the Foundation related to or arising
from the project funded by the grant and a proceeding is brought against the Foundation by reason of
such claim, the Grantee, upon written notice from the Foundation, shall, at the Grantee's expense, resist
or defend such action or proceeding, at no cost to the Foundation, by counsel approved by the Foundation
in writing.
Grantee hereby agrees, to the fullest extent permitted by law, to defend, indemnify, and hold harmless
the Foundation, its officers, directors, employees, and agents, from and against any and all claims,
liabilities, losses, and expenses (including reasonable attorneys' fees) directly, indirectly, wholly, or
partially arising from or in connection with any act or omission by Grantee, its employees or agents, in
applying for or accepting the grant, in expending or applying the grant funds, or in carrying out any project
or program supported by the grant, except to the extent that such claims, liabilities, losses, and expenses
arise from or in connection with any act or omission by the Foundation, its officers, directors, employees,
or agents.
XI. NO AGENCY
Grantee is solely responsible for all activities supported by the grant funds, the content of any product
created with the grant funds, and the manner in which any such product may be disseminated. This
Agreement shall not create any agency relationship, partnership, or joint venture between the parties,
and Grantee shall make no such representation to anyone.
XII. FURTHER ASSURANCES
Grantee acknowledges that it understands its obligations imposed by this Agreement, including but not
limited to those obligations imposed by reference to the Code. Grantee agrees that if Grantee has any
The James Irvine Foundation — Project Support Grant Agreement — Grant Number: 24-21619 Page S of 10
Resolution No.2024-063
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doubts about its obligations under this Agreement, including those incorporated by reference tot he Code,
Grantee will promptly contact the Foundation or legal counsel.
The Foundation will not distribute Grantee materials (grant proposal, grant reports) to any outside party,
unless required by law, without written consent of the Grantee.
XIII. NO WAIVERS
The failure of the Foundation to exercise any of its rights under this Agreement shall not be deemed a
waiver of such rights.
XIV. TERMINATION
The Foundation, at its sole option, may terminate this agreement or withhold payments, or both, at any
time, if, in the Foundation's judgment: a) the Foundation is not satisfied with the quality of the Grantee's
progress toward achieving the project goals; b) the Foundation is of the opinion that the Grantee is
incapable of satisfactorily completing the project or has ceased to be an appropriate means of
accomplishing the purposes of the grant; c) the Grantee dissolves or fails to operate; or d) the Grantee
materially fails to comply with the terms and conditions of this agreement, including but not limited to
failure to submit reports when due. If termination occurs prior to the scheduled end date, the Grantee
shall, upon request by the Foundation, provide to the Foundation a full accounting of the receipt and
disbursement of funds and expenditures incurred under the grant as of the effective date of termination.
Within sixty (60) days after written request by the Foundation, the Grantee shall remit all grant funds
unexpended as of the effective date of termination, The Foundation may also avail itself of any other
remedies available at law.
XV. LIMITATION
This Agreement contains the entire agreement between the parties with respect to the Grant and
supersedes any previous oral or written understandings or agreements. It is expressly understood that
by making this Grant, the Foundation has no obligation to provide other or additional support to the
Grantee for purposes of this project or any other purposes.
XVI. GOVERNING LAW
This Agreement will be governed by and interpreted in accordance with the substantive laws of the State
of California. Any laws that direct the application of another State's law to this Agreement will be
disregarded.
XVII. ELECTRONIC DEPOSIT INFORMATION; RELEASE
All Grant payments will be made electronically. Grantee is responsible for providing the Foundation with
accurate and current bank account, routing, and other information required for payment of the Grant,
including any updates should the information change while any payment is outstanding, Grantee hereby
releases the Foundation from any liability from, and acknowledges the Foundation shall not be
responsible for, any losses or delays in receipt of Grant funds caused by Grantee's failure to provide or
input complete and accurate updated account information.
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Resolution No.2024-063
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XVIII. ACCEPTANCE OF TERMS AND CONDITIONS
On behalf of The James Irvine Foundation, I extend every good wish fort he success of this project.
By:
Donald J. Howard
President and CEO, The James Irvine Foundation
October 15, 2024
I acknowledge that the Grantee has received and retained a copy of this document. The above terms
and conditions are hereby accepted and agreed to as of the date specified.
Accepted on behalf of City of Santa Ana
By:
Name:
Title:
Date:
Signature of Authorized Officer, Director or Trustee
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By:
Andrea Garcia -Miller
Assistant City Attorney
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Resolution No.2024-063
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The James Irvine Foundation
Please use this format for all financial status reports to the Foundation
Grant to City of Santa Ana
Reporting should only reflect the use of grant funds expended during the time period shown on the
first page of your Grant Agreement.
APPROVED
TOTAL
TOTAL
REMAINING
CATEGORY
AMOUNT
EXPENDITURES
EXPENDITURES
BALANCE
FOR THE PERIOD
TO DATE
Salaries and Benefits
$156,000
Consultants
$100,000
Facilities
$10,000
Meetings
$8,000
indirect Costs
$26,000
TOTALI
$300,000
1
$
$
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The James Irvine Foundation
GRANTEE REPORTING GUIDELINES
Organization Name: City of Santa Ana
Report Due Dates: See Grant Agreement
Time Period: Beginning , for 24 months. Only expenses related to this time period may be
charged against grant funds.
Project Title: To develop an enhanced partnership strategy between Santa Ana WDB and
EDD, collaboratively identifying shared goals, resources, and activities in
orderto improve coordination, service delivery, and support to low-income
communities in Santa Ana,
Grant Amount: $300,000,00
Goal(s): 1. To improve partnerships with the EDD and other co -located partners
and improve service delivery, align resources, and create a seamless
support system that fosters long-term economic stability and career
success for marginalized and vulnerable populations and
communities in Santa Ana.
2. To enhance the internal capacity of the SAWDB Career Services staff
and its WORK Center partners.
Objectives: 1. To host planning meetings with EDD and other co -located partners to
improve coordination, share resources, and streamline service
delivery for underserved and low -wage populations.
2. To launch a joint initiative with EDD that aligns workforce services,
specifically EDD's RESEA and the SAWDB's workforce programs.
3. To train and upskill workforce professionals from SAWDB, EDD, and
other partner staff working at the WORK Center to advance job
search technology and emerging industry skills through workshops,
online modules, and hands-on training sessions.
4. To establish and support a continuous learning and professional
development strategy that will guide how staff operate at the WORK
Center.
NARRATIVE REPORT
Please reflect on the goals for this grant as you respond to the following questions:
1, Successes. What have been the two to three biggest successes and/or high points that you
experienced in your Irvine -funded work over the grant period?
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Resolution No, 2024-063
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2. Challenges. What have been the top two to three biggest challenges and/or struggles that you
have experienced in your Irvine -funded work over the grant period?
3. Learning & Adaptation. What are the two to three most important things you learned over the
grant period? Have these insights led you to adjust your approach or strategy moving forward?
If so, in what ways?
4. Please describe the extent to which you achieved the goals or objectives identified in your grant
agreement. If your grant is for general operating support, this question does not apply (Note:
individual goals and objectives will be populated in each grantee record and space will be
provided for grantees to respond about each one).
5. If there are other reflections or information on your organization, your work, or your grant from
Irvine that you would like to share with us, please do so here, This might include reports
produced by your organization, press coverage, blog postings about your work, etc. [Grantees
will be able to upload documents]
FINANCIAL REPORT
The Financial Report should follow the format of the Approved Project Budget includes[ in the Grant
Agreement.
Please submit your financial reporting using the Financial Report Template for Project Support &
Regranting found under "Resources" on our website: www.irvine.org/our-grants/current-grantees.
All reporting requirements should be submitted through the Foundation's online system using your
account, accessible at the website www.irvine.org/portal. Please contact Grants Administration at
grantsadmin@irvine.org if you need assistance with our online grantee portal.
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