The URL can be used to link to this page

Home My WebLink AboutItem 26 -Resolution Approving the Submission of the Fiscal Year 2023-24 Measure M2 Year-Expenditure ReportPublic Works Agency www.santa-ana.org/public-works Item # 26 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 17, 2024 TOPIC: OCTA Funding Program Eligibility Requirements AGENDA TITLE Resolution Approving the Submission of the Fiscal Year 2023-24 Measure M2 Year -End Expenditure Report RECOMMENDED ACTION Adopt a resolution approving the Measure M2 Annual Expenditure Report for Fiscal Year 2023-24 and authorize submission of the report to the Orange County Transportation Authority as required by Measure M2 Funding Eligibility Guidelines. RESOLUTION NO. 2024-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE MEASURE M2 EXPENDITURE V21as] :i2go] :aIaEel 111VK61 y_1►111/_T_1►/_1 GOVERNMENT CODE §84308 APPLIES: No DISCUSSION In November 1990, Orange County voters approved Measure M, a 20-year one -half - cent sales tax to fund transportation projects in Orange County. Sixteen years later, in November 2006, the voters again approved the Renewal of Measure M (M2) for an additional 30 years. Once becoming effective in April 2011, the net revenues generated by M2 contribute to two types of funding: Local Fair Share (LFS) and Competitive Grants. All Orange County cities are eligible for Competitive Grants and LFS funding which is distributed based on population, number of existing Master Plan of Arterial Highways centerline miles, and taxable sales. There are a total of 13 M2 eligibility requirements; fulfilling these requirements allows the City to continue to qualify for M2 funding in future years. Each year local agencies are required to submit documentation to the Orange County Transportation Authority (OCTA) that includes the End of Year Expenditure Report adopted via Resolution. The Expenditure Report (Exhibit 1) is a detailed financial document which is used to track and validate financial activity related to M2 Program Resolution to Approve Measure M2 Expenditure Report December 17, 2024 Page 2 funds. The report accounts for receipt, interest earned, and use of M2 funds while delineating the distribution of actual revenue and expenditures consistent with requirements. Adoption of the Measure M2 Annual Expenditure Report by Resolution (Exhibit 2) is a required eligibility element that must be submitted within six months of the jurisdiction's fiscal year end. Staff recommends that the City Council adopt a resolution to continue M2 funding eligibility. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT Approval of the Recommended Action will maintain the City's eligibility to receive Measure M2 funds annually. Upon renewal of Measure M2 eligibility, the City of Santa Ana is anticipated to receive over $6 million in LFS funds and potentially over $8 million in M2 competitive grant funds for Fiscal Year 2024-25. If the Recommended Action is not approved, the City will lose access to all Measure M2 funding. EXHIBIT(S) 1. Measure M2 Year -End Expenditure Report 2. Resolution — M2 Year -End Expenditure Report Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Alvaro Nunez, City Manager EXHIBIT 1 City of Santa Ana Schedule 1 M2 Expenditure Report Fiscal Year Ended June 30, 2024 Beginning and Ending Balances Description Line No. Amount Interest Balances at Beginning of Fiscal Year ...........................................................................................................................................................�......,�.....,�..,.,� 1 (100,123) A-M Freeway Projects ................................................................................................................................................................................................................................................................................................... O Regional Capacity Program (RCP) 2 1 (32,567,031) 223,582 P Regional Traffic Signal Synchronization Program (RTSSP) 3 $ (500,818) $ 8,499 ............................................................................................................................................................................................................................................................................................................................................................... Q Local Fair Share^ 4 14,568,372 ................................................................. 263,233 ................................................................................................................................................................................................................................................................................ R High Frequency Metrolink Service 5 ..................................................... - - ............................................................................................................................................................................................................................................................ S Transit Extensions to Metrolink 6 292,230 $ - T Convert Metrolink Station(s) to Regional Gateways that 7 $ $ U V ..........1. W X .....................C..._ Senior Mobility Program or Senior Non -Emergency Medical Program Community Based Transit/Circulators ..................................................................................................................................................................................................................................... Safe Transit Stops ..... .......................................... : Environmental Cleanup Program (Water Quality) ........................................................................................................................................................................................................................................................................................................................................................................ Other* 8 9 10 11 12 $ $ 643,150 _ 5 920 (154,911) = $ .............................................................................._ $ .................................................................................... $ 12,090 _ - 1,693 - Balances at Beginning of Fiscal Year 13 $ (17,825,051) 509,097 Monies Made Available During Fiscal Year 14 8,391,205 28,666 Total Monies AvailableLines13 & 14).........................................................................................1 I i� ............. $ (4384)I diDuing 9,332,437 �.................................................53�? Balances at End of Fiscal Year A-M ..................................................................................................................................................................................................... Freeway Projects.........................................................................................................................................................................................................17.............. 100 123 - O Regional Capacity Program (RCP) .......................................................................................................................................................... 18 (33,240,330) 226,719 P Regional Traffic Signal Synchronization Program (RTSSP) 19 $ (500,818) $ 8,499 Q ................................................................................................................................................................................................................................................................................................ Local Fair Share ........................................................................................................................................................................................................................................................... 20 14,695,530 ............................................... 278,189 R High Frequency Metrolink Service ............................................................................................................................................................................................................................................................... 21 - - S Transit Extensions to Metrolink ...................................................................................................................................................... 22 292,230 $ _ T Convert Metrolink Station(s) to Regional Gateways that 23 $ $ .....................:... connect Orange County with High -Speed Rail Systems ................................................................................................................................................................................................................................ U Senior Mobility Program or Senior Non -Emergency Medical 24 $ 631,040 $ 21,105 ;Program ......V........).Community Based Transit. Circulators...................................................................................................................25.................. ................................................................................Z.. _ W..... Safe Transit Stops 26...._...._. (1,032,121) - X.........Environmental ............................................................................. Cleanup Program (Water Quality)....................................................................27............. 488,308 ............................................................3,251 Other* 28 _ $ _ * Please provide a specific description ^Including additional $89,585 to adjusted Local Fair Share balance per FY17-18 Agreed -Upon Procedures Review. City of Santa Ana Schedule 2 M2 Expenditure Report Fiscal Year Ended June 30, 2024 Sources and Uses Description Line Amount Interest No. Revenues: AMEM - .................................................................................................................................................................................................................................................................................. A-M Freeway Projects 1 _ .....................:......................................................................................................................................................................................................................................................................................................................................................................................... ......:Regional Capacity.Program...(RCP)...............................................................................................................................................................................................................................1,294,965 ...........................................................-... 3,137 P :Regional Traffic Signal Synchronization Program (RTSSP) 3 1 _ - Q ;Local Fair Share ............................................................................................................................................................ 4,,,,,,,,,,,,,,, 6,173,856,,,,,,,,,,,, 14,956 High h Fre uenc.......Metrolinkservice 5 _ ..........�......................9.....................Y................................................................................................................................................................................................................................................ S :Transit Extensions to Metrolink ....................................................................................................................................................................... 6 - T Convert Metrolink Station(s) to Regional Gateways that connect 7 $ $ Orange County with High -Speed Rail Systems .............................................................................................................................................................................................................................................................................................................. U -Senior Mobility Program or Senior Non -Emergency Medical Program 8 9 ........................................... 279,164 - 9,015 V Community Based Transit/Circulators W :Safe Transit Stops 10 _ - ..................................................................................................................................................................................................................................................................................................................................................................... X :Environmental Cleanup Program (Water Quality) ...............................................................................................................................................................................................................................................................1.................. 11 643,219 1,558 Other* 12 - TOTAL REVENUES (Sum lines 1 to 12) 13 8,391,205 28,667 Expenditures: ............................................................................................................................................................................................................................................................................ 14 A-M Freeway Projects 1 - ........................................................................................................................................................................................................................................................................................................................................................................... O;Regional Capacity Program 1,968,263 - ...................................................................................................................................................................................1............... P16Re Tonal Traffic Signal Synchronization Pro ram..TSP......................................................................................................................................................................................... .............................................................................................. .............. ... ............................... ............................................................ �-,... Q :Local Fair Share .................................................................................................................................................................................................................................................. 17 .......................,.......,......,,......,,......,,...............,. 6,046,698 - R �Hi h Frequency Metrolink Service 18 - -..........,.......,......,,......,,......,,......,,......,,.�.,. - ...............................�............................................................................................................................................................................................................................................................................................................................ S Transit Extensions to Metrolink .......................................................................................................................................................................................................... 19 - - T Convert Metrolink Station(s) to Regional Gateways that connect 20 $ $ Orange County with High -Speed Rail Systems .......................... ......... ......... ......... U Senior Mobility Program or Senior Non -Emergency Medical Program 21 22 291,275 = - - _ V=Communit Based Transit/Circulators ............._..............................................Y................................................................................................................................................................................................................................................................................................................................. 1,026,201 .W......=SafeTransitStops..................................................................................................................................................................................................................................................23..., X......._. Environmental Clean.up.P.rogram...(Water Quality) ................................................................................................................24.. � _ � �..: Other* 25 - - TOTAL EXPENDITURES (Sum lines 14 to 25) 26 $ 9,332,437 $ - TOTAL BALANCE (Subtract line 26 from 13) 127 1 $ (941,233)1 $ 28,666 * Please provide a specific description City of Santa Ana Schedule 3 M2 Expenditure Report Fiscal Year Ended June 30, 2024 Streets and Roads Detailed Use of Funds Line Developer/ O P Q X Other Other Type of Expenditure MOE O P Q X M2 Other' TOTAL No. Impact Fees. Interest Interert Interest Interest M2' Interest Indirect and/or Overhead 1 - - - - - - - - - 32,104 - - 32,104 Construction & Right -of -Way New Street Construction 2 - - - - - - - - - - - - - - Street Reconstruction 3 2,258,266 - 729,905 - - - 1,081,332 - - - - - - 4,069,503 Signals, Safety Devices, & Street Lights 4 - - - - - - 164,596 - - - - - - 164,596 Pedestrian Ways & Bikepaths 5 - - - - 755,422 - - - - - - 755,422 Storm Drains 6 - - - - - - - - - - - - Storm Damage 7 - - - - - - - - - Total Construction' 8 2,258,266 - 729,905 - - - 2,001,351 - - - - - - 4,989,521 Right of Way Acquisition 9 - - 1,238,359 - - - 204,985 - - - - - - 1,443,343 Total Construction & Right -of -Way 30 2,258,266 1,968,263 - 2,206,335 - 6,432,865 Maintenance Patching 11 - - - - - - - - - - - - - - Overlay&Sealing 12 - - - - - 3,563,691 - - - - - 3,563,691 Street Lights & Traffic Signals 13 6,435,700 - - - - 20,758 - - - - - - 6,456,457 Storm Damage 14 - - - - - - - - - - - Other Street Purpose Maintenance 15 7,256,527 - - - - - - 259,171 - - 7,515,698 Total Maintenance' 16 13,692,226 - - - - 3,584,449 - - - 259,171 - - 17,535,946 Other^ 17 - - - - - - 255,914 - - 1,026,201 - - 1,282,115 GRAND TOTALS (Sum Lines 1, 10, 16,17) 18 15,950,492 - 1,968,263 - - - 6,046,698 - - - 1,317,476 - - 25,282,929 Any California State Constitution Article XIX streets and road eligible expenditure may be "counted" in local jurisdictions' calculation of MOE if the activity is supported (funded) by a local jurisdictions' discretionaryfunds (e.g. general fund). The California State Controller also provides useful information on Article XIX and the Streets and Highways Code eligible expenditures in its "Guidelines Relating to Gas Tax Expenditures for Cities and Counties". I have reviewed and am aware of these guidelines and their applicability in calculating and reporting on Maintenance of Effort expenditures. Finance Director Confirmation 19 Finance Director initial: ' Includes direct charges for staff time ' Other M2 includes A-M, R,S,T,U,V, and W + Transportation related only • Please provide a specific description ^ SR-55 Widening Project Legend Project Description A-M ets ropc O Rw Program (RCP) P Reg! nal Traffic Signal Synchronization Program RTSSP Q Local Fair Share R High Frequency Metrolink Service 5 Transit Extensions to Metrolink T Convert Metrolink Station(s) to Regional Gateways that connect Orange County with High -Speed Rail Systems U Senior Mobility Program or Senior Non -Emergency Medical Program V !community Based Transit/Circulators W Safe Transit Stops X Environmental Cleanup Program (Water Quality) City of Santa Ana Schedule 4 M2 Expenditure Report Fiscal Year Ended June 30, 2024 Local Fair Share Project List PROJECT NAME AMOUNT EXPENDED ALLEY IMPRV PROGRAM FY 22/23 288,932.00 BEAR ST TRAFFIC SGNL SYNCH 5,471.56 BIKE LANE PROJ DEV FY 22/23 30,209.85 FAIRVIEW BRIDGE & STREET IMPRV 139,226.76 FIRST ST CORR TRFF SYNCH 34,226.86 FY21/22 LOC ST PREVENT MAINT 72,614.00 FY21/22 PAVEMENT MANAGEMENT 9,768.52 GG BLVD/MEMORY TRFFC SIG SYNCH 7,007.86 GRAND AV REHAB: EDINGR-MCFADDE 80,591.80 LOC ST PREVENT MAINT FY 22/23 3,065,622.08 LOC ST PREVENT MAINT FY 23/24 139,190.72 MAIN ST & 15TH ST TRAFFIC SIGN 56,899.24 PAVEMENT MANAGEMENT FY 22/23 43,479.20 PAVEMENT MANAGEMENT FY 23/24 264,334.00 PROJECT DEVELOPMENT FY 19/20 10,667.02 PROJECT DEVELOPMENT FY 21/22 22,917.96 PROJECT DEVELOPMENT FY 23/24 222,328.87 RESIDENTIAL ST RPR-HENINGER PK 286,264.32 RIGHT OF WAY MGMNT 197,597.23 RIGHT OF WAY MGMNT FY 22/23 7,387.54 SAFE MOBILITY SA UPDATE 12,322.62 SANTA ANA BLVD & 5TH BIKE LANE 16,602.45 SANTA CLARA BK LN LINCOLN-TUST 696,287.17 Sgerstrom/Dyer TRFF SGL SYNC 1,217.17 TRAFFIC MANAGEMENT PLANS 21/22 27,881.23 TRAFFIC MANAGEMENT PLANS 22/23 31,361.52 TRAFFIC SGNL EQUIPMNT REP20/21 20,757.50 TUSTIN AVE TRFF SGL SYNC 530.81 WARNER AVE WDNG:MAIN-OAK PH I 255,000.00 6,046,698 City of Santa Ana Signature Page M2 Expenditure Report Fiscal Year Ended June 30, 2024 I hereby certify that: ❑ All the information attached herein and included in schedules 1 through 4 is true and accurate to the best of my knowledge; ❑ The interest earned on Net Revenues allocated pursuant to the Ordinance shall be expended only for those purposes for which the Net Revenues were allocated; ❑ The City/County of is aware of the State Controller's "Guidelines Relating to Gas Tax Expenditures for Cities and Counties", which is a guide for determining MOE Expenditures for M2 Eligibility purposes; ❑ The City/County's Expenditure Report is in compliance with direction provided in the State Controller's "Guidelines Relating to Gas Tax Expenditures for Cities and Counties;" and ❑ The City/County of has expended in this fiscal year an amount of local discretionary funds for streets and roads purposes at least equal to or exceeding the FY 2023-24 MOE benchmark dollar Kathryn Downs Director of Finance (Print Name) Date Signature " Jurisdictions are encouraged to submit MOE eligible expenditures higher than their MOE benchmark, so that should certain expenses be ruled ineligible during an MOE audit, the local jurisdiction still has sufficient MOE expenditures to demonstrate continued achievement of the MOE benchmark. EXHIBIT 2 RESOLUTION NO. 2024-xx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE MEASURE M2 EXPENDITURE REPORT FOR THE CITY OF SANTA ANA BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. Local jurisdictions are required to meet eligibility requirements and submit eligibility verification packages to the Orange County Transportation Authority (OCTA) in order to remain eligible to receive M2 funds. B. Local jurisdictions are required to adopt an annual M2 Expenditure Report as part of one of the eligibility requirements. C. Local jurisdictions are required to account for Net Revenues, developer/traffic impact fees, and funds expended by local jurisdiction in the M2 Expenditure Report that satisfy the Maintenance of Effort requirements. D. The M2 Expenditure Report shall include all Net Revenue fund balances, interest earned and expenditures identified by type and program or project. E. The M2 Expenditure Report must be adopted and submitted to the OCTA each year within six months of the end of the local jurisdiction's fiscal year to be eligible to receive Net Revenues as part of M2. Section 2. The City Council of the City of Santa Ana hereby finds that the FY 2023/24 Measure M2 Expenditure Report is in conformance with the template provided in the Measure M2 Eligibility Guidelines and accounts for Net Revenues including interest earned, expenditures during the fiscal year, and balances at the end of fiscal year. Section 3. The M2 Expenditure Report is hereby adopted by the City of Santa Ana. Section 4. The City of Santa Ana Finance Director is hereby authorized to sign and submit the M2 Expenditure Report to OCTA for the fiscal year ending June 30, 2024. Resolution No. 2024-XXX Page 1 of 2 Section 5. This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall attest to and certify the vote adopting this Resolution. ADOPTED this day of 12024. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: Jonathan T. Martinez Assistant City Attorney Uffid iT.11Pi - Iil NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2024-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on Date: City Clerk City of Santa Ana Resolution No. 2024-XXX Page 2 of 2