HomeMy WebLinkAboutItem 10 - Amend Purchase Order Contract for Asphalt Pothole Repair Public Works Agency
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Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 16, 2022
TOPIC: Contract Amendment for Asphalt Pothole Repair
AGENDA TITLE
Amend Purchase Order Contract with All American Asphalt to Increase the Annual
Amount by $202,200 for Asphalt Pothole Repair (Specification No. 18-092) (Non-General
Fund)
RECOMMENDED ACTION
Authorize an amendment to the Purchase Order Contract with All American Asphalt for
asphalt pothole repair to increase the annual amount by $202,200, for a total annual
amount not to exceed $900,000, prorated for the remainder of the current term ending
November 30, 2022, including the one-year renewal exercisable by the City Manager and
City Attorney, subject to non-substantive changes approved by the City Manager and City
Attorney.
DISCUSSION
The Public Works Agency’s Maintenance Services Division is responsible for maintaining
approximately 400 miles of roadway within the City of Santa Ana. Services provided
under the asphalt pothole repair contract include the repair of potholes and the repair of
small damaged pavement areas with asphalt overlay. The contract also provides for
sidewalk asphalt ramping to reduce risks to pedestrians.
On November 20, 2018, the City Council awarded a contract to All American Asphalt for
an annual amount not to exceed $550,000 to perform the services mentioned above. In
order to respond to the increased number of service requests, the City Council approved
an amendment to increase the contract amount by $147,800 on November 16, 2021, for
a total contract amount not to exceed $697,800. In keeping with City Council’s directives
to provide responsive services to the public, staff recommends increasing the contract
amount by an additional $202,200 annually to ensure sufficient funds are available to
respond to the continued increase in service requests. The funding will also help to avoid
deferring pothole repairs.
All American Asphalt has provided satisfactory services to the Public Works Engineering
Division for several years and most recently completed the following Capital Improvement
Projects (CIP):
Contract Amendment for Asphalt Pothole Repair
August 16, 2022
Page 2
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8
8
8
Adams Park Parking Lot Improvements
Local Street Preventative Maintenance FY 2019-2020
Residential Street Repair Program FY 2019-2020
Flower Street Rehabilitation - McFadden Avenue to First Street
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are available for expenditure in the current Fiscal Year 2022-23 and will be
budgeted in subsequent fiscal years as shown below:
Fiscal
Year
Accounting
Unit- Account #
Fund
Description
Accounting Unit,
Account Description Amount
CURRENT ANNUAL AMOUNT (1-Year Term)
2022-23 02917660-
62300
Special Gas
Tax
Roadway
Maintenance,
Contract Services-
Professional
$697,800
REQUESTED AMENDMENT AMOUNT
2022-23 02917660-
62300
Special Gas
Tax
Roadway
Maintenance,
Contract Services-
Professional
$202,200
ADJUSTED SUBTOTAL $900,000
OPTIONAL EXTENSIONS (1 YEAR TERM)
2023-24
(July-Nov)
02917660-
62300
Special Gas
Tax
Roadway
Maintenance,
Contract Services-
Professional
$375,000
Total $1,275,000
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager